I will call to order the August 4th meeting of the park and recreation commission. Um, we have an agenda with updates, but I think the primary thing here is the
um posting the coordinator or yeah, a couple coordinator positions. So, >> yes. >> Um, so we we're requesting to post one program coordinator position um and one
office coordinator position. Um the we'll keep Melanie on as a program coordinator. So that means that we would still have to fill um one of the spots and then obviously an office coordinator
as well. So, if filling both of these positions, the one program coordinator and the one office coordinator, that would get us back to um our base operations for full-time employees. >> That would get you back to the number,
right? But not I mean, you've got the recreation position, the recreation supervisor position. Yeah, I think for the time being um so it was always either a one or the other. So we would have a program coordinator or we would
have the recreation specialist. Um I think it's going to be a bit of a challenge to fill that recreation specialist role. Um so we were going to post the program coordinator Any questions?
Can you refresh my memory? Melanie is the person that we she was office coordinator and then went for the summer into program coordinator. >> That's correct.
>> Yeah. Do we need to do anything to officially offer her the program coordinator position? Um, I don't think so, cuz it's it um all I would have to do is update her um uh
payroll authorization form and just say that it's a permanent role, no longer a uh temporary role. >> Okay. And so we we had post we had posted a temporary office coordinator position. And were both of those
temporary? Was that the >> uh So yes, theor that was the the goal to kind of give Mel that time to see how she fit in that role. >> Okay. Um, so that if we decided we were going, you know, she wanted to come back and do the office coordination, then
that would give us that flexibility of going out for either of those positions. Um, but uh, since she's going to um stay in that role as a program coordinator, then we would have to post for the office coordinator. Um, and then we have
that space uh, from Rachel that we would need to fill for um, the other program coordinator. >> Yeah. And you've so you've discussed with her and she's interested and happy to stay in the program coordinator role. >> Yep. >> All right. Any other questions?
Is it if we post for positions, we don't have to hire for them. Is that true? >> That's correct. So would it make any sense to post for both the or for all three the rec specialist,
the program coordinator and the um office coordinator and see if you get a good candidate. >> Like I I hear your thought, but that ends up confusing people and they're not sure. Do you know what I mean? like for
for the reality is like even having an office coordinator versus the program coordinator sometimes um that can be a challenge where people are like well I'm not sure you know which one. So, um uh so yeah, I think it would be
detrimental to the process to to throw that um recreation specialist out there cuz we'll get people that'll apply for that because it's more money and then we're going to have fewer people apply
for, you know, program coordinator. >> Yes. Okay. And the current office coordinator is in position until like what mid to end August. >> Um yeah, so she goes back to school I believe on August 16th.
>> So we just have her for a little bit longer. >> Okay. >> Oh, so she's really short short time at this point. >> Yep. >> Okay. Yeah. So, we're going to be short an office
coordinator likely for a few weeks >> possibly. Um, things do slow down towards the end of the summer. Um, and the uh we do have a senior tax worker that is able to be
able to help us too. So, >> do we need to >> do anything? >> Do we need to um make have any other considerations before we make a motion to approve posting these?
Don't think so. All right. >> Anything else? >> All right. Well, here goes then. I will make a motion to post the program
coordinator position and also post the office coordinator position. >> I'll second that motion. >> All right. We'll do a roll call vote. Pete. >> Yes.
>> Yes. Okay. A yes also and I'm a yes. >> Okay. Um so then the the second step of this is creating the um preliminary screening committee. Um
so I do know with like the office coordinator that um our HR um director had an interest of being part of that process. Um, I don't know. I mean, I guess you could officially put her on
there, but it kind of depends on her schedule. Um, so that's something that, um, you know, I can work that out with her to to see and make sure that that works cuz obviously if somebody's committing to being on the screening
committee, um, that, you know, you're kind of committing to that that whole process um, from beginning to end. um especially when it comes to the interviewing part because we score everything uh to make it even. So um
yeah, I I don't know how how we want to specifically word that. Um but I know that she had voiced interest in in being part of that process. >> Um would it make sense? We have a meeting
next week anyway. um >> the creative then >> yeah, >> we can do that. >> You can go talk to Michelle, find out how involved she wants to be. Um and and come back with that just just
so we we have a sort of a better grip on what what we're trying to do. >> No, that's a great idea, Saul. Thanks. And then how many people are normally on that screening committee? So, typically in the past it's been like
myself and Tim um and one of the uh park commissioners. Um you know, you don't want to make something so big that people get intimidated to come in and interview. Um but uh yeah, typically
it's been three of us in the past >> and I I would think Well, I don't Yeah, I don't know. Yeah, we'll see what Michelle thinks and and if if you want to include me in a discussion with her, that's fine, too.
>> Okay, I can do that >> just to to figure it out. But, um and then we can we can let the the group know that for leading into next week's meeting that that's coming up. So, if anybody is
either available or jumping to to join the screening committee. Yeah, >> you prepared. >> Okay. >> Um Okay. So, other than the postings, um since we have the the new business on
there, does anybody have any requests for what they would like on the agenda for the upcoming meeting? Um I do have to post that this week. Um,
we should include town meeting and shaker lane as discussion points. >> Okay. >> Um, trying to think maybe I Yeah. And you have you had any you haven't had any followup with school committee.
>> So in terms of the Shaker Lane building committee, I heard on our last call that the cost of building fields is included in the project. >> Okay, good.
>> Um I heard it. I didn't see it written anywhere, but that's what they said. was what was said. The other thing I know that they want to do is um they were talking about having a
presence at October Fest. >> Yeah. >> And then also they were interested in the third Thursday coming up >> that's coming up. And I said I wasn't sure if it was going to be at, you know,
the newer facility or >> sadly I don't have an answer to that quite yet. I hope by the end of the week we will. >> Okay. That's what I figured. It's out of out of everyone's hands unless you're probably an insurance adjuster.
>> Yeah. I mean there it's been kind of crazy. They were replacing all the panels on the ceilings and everything today. So uh they're in here. They're working. They're getting stuff done. Okay. Yeah, there is a um there's a say
yes committee that's been formed that some you know citizens are really pushing forward and they want to have a presence at both third Thursday and October Fest. >> Okay, I will pass that on to Tim so that
he knows that. Um, is it the um the say yes group or is it the um building committee that wants to >> they're the ones a lot of this? >> Okay. >> Trying to get the community involved in
asking questions. >> Yeah. I did also hear that at least the current plan and and this is something we should confirm makes the most sense is to put in uh two diamonds, not a diamond and a
couple of soccer fields. >> Yeah, we definitely talked about that. >> So I assume that's one softball and one baseball, but I don't know that for sure. So >> yeah. Okay. >> Yeah. I don't know if that was fully
solidified. Yes. Yeah. Or not. >> I do recall seeing Yeah. I think fixing maybe the diamond where it is, but then they started talking about le leeching fields and all this. So, I got confused
to be honest with you. But um one diamond where the current Shaker Lane building is that the plan is if it all moves forward to rip that down. And then I don't know if they were thinking like a small
um 9V9 5v5 type of field or what exactly. So I'd have to see the images again. But I know they are trying to get finalized numbers by the end of this month to be
able to go to town with actual numbers. >> Yeah. >> Yeah. >> Yeah. It'd be interesting to have a conversation. I know Tim has been talking to to Steve Mark um about some of this stuff. So um yeah, it'd be interesting to see what numbers they
have uh in place for the that field work. And then has there been any discussion um in terms of camp t access space? >> So I think that's have that
conversation. I mean we've gotten the like yeah sure you're going to be there but like >> you know I I don't know what that looks like but yeah. >> Yeah. So yeah, I think that would be e either reaching out to school committee and and having that discussion or
um yeah, if you I don't know if that goes through Stephen and um Miss Kaine or or you know, sort of where the where that decision gets made. So >> yeah, I mean and that's kind of an interesting piece cuz it's like, you
know, yes, something could come from the the school committee, but at the same time, you know, the principal and facilities manager obviously they're going to have, you know, input. So it's not it's not as simple as just like, oh, have one conversation with one person
and it's like good to go, you know, >> other people. So, it might be good, I think I had mentioned this um Saul to you before that it might be good to have like maybe you and Kate um and meet with somebody from the school board and then
also, you know, some of these other individuals just to kind of have a conversation based off of, you know, those questions. What does this look like? Can we get some solidified answers on, you know, um what the future may look like? That's all.
>> Okay. Yeah, I think that So I um Yeah, we can do that. >> Okay, >> set that up. >> I think they reconvene after the school year starts back up. >> That makes sense. I think that's my understanding anyway.
>> Okay. Yeah, I can I mean I can reach out to Justin and just start the conversation and >> Yeah, that'd be good. >> See what see what he has to say. >> Okay. >> I assume I assume he's still chair. I didn't pay attention.
>> Yeah. >> Um Okay, >> that is all I have my friends. So, >> okay, >> you may adjourn if you so choose. >> Make a motion to adjurnn.
>> I will second that. >> Motion to adjurnn. Uh Kate. Yes, >> Peter. >> Yeah, >> and I'm a yes as well. We are adjourned. Thank you very much. Have a good afternoon.