##VIDEO ID:1oIKUimvlvU## call the park and rep Commission meeting to order for Tuesday January 14th 2025 let's start with uh commissioner updates um Kate I can't unmute we can hear you perfect no updates no updates all right uh Norm welcome aboard officially thank you no updates and um Peter church does not have updates let's go to the next uh order of business here um acceptance of minutes they hav yet a chance to take a look at them yes all right um um you got a motion to accept Norm has a motion to accept second K seconds um I guess we have to do a roll call vote so uh start with Kate yes Norm yes and Peter says yes he all right next agenda item the resignation of C very sad oh so sad um so so sad for us but amazing for him in his career um so uh he's accepted a position as the assistant director for Watertown Recreation um he does have some background there so it'll be kind of like a homecoming for him um as well so that's like his second Hometown um so uh his last day will be this Friday um and we are going to do a get together where the public is invited to it's not just like Town Hall um so anybody that wants to come by and you know celebrate Cass and send them off um you know with well wishes and fond memories and all that um we'll uh we're going to have a get together at Tavern in the Square uh at 4:30 pm. on Friday January 17th um yeah so um it will not be the same without him he's definitely it's going to be hard to to fill that role but um yeah we have our our plan ready to go so questions Kate no we'll just miss him immensely I know all right so that is caz's um just uh a couple of updates on projects um so we met with activitas last Thursday uh and we did a review of the first draft that they came up with uh of the design for the Middle School tennis Sports and the Wickham baseball design um we had representatives from our department Public Schools um a Town Administrator DBW uh and they did activas did a beautiful job um we spent some time kind of um you know teasing out some things so that we could get to our um our goal was the 1.2 million uh for the total project cost so um we made a lot of edits so they're going to go back and and work those in so that we can get another updated uh invoice of what that will cost um so then uh when they're finished with that then we'll do another round and take a look at it and see what we're at um but they've been really proactive um really jumping into it because we are in a very short time uh frame for this so um yeah activ TOS has been fantastic so um we're moving moving along I'm like we might actually get that done faster than 36 G hopefully um so biging of that Su um so we we find out tomorrow tomorrow we have our uh meeting with uh the builders and um all of the stakeholders in the building um originally they had said that uh May 25 uh was going to be our completion uh time frame uh but there's some issues with framing on the second floor that may potentially push a move in date out further um I'm not sure exactly but I will find out tomorrow so at next pering we should hopefully have a a more updated understanding of when we'll be able to move that building so um did have your meeting with Saul I did you you Saul met so so Saul met with um mark racher from the select board and with Justin McCarthy from the school board to talk about usage of the building um our staff we actually followed up with uh a meeting with the executive staff over at uh the school department um so we had a really good conversation and uh I think we are going to try to just work work it out in the building at the at the beginning and see how it goes and you know we get to a place where you know we can't agree or we have to agree to disagree on stuff then we may have to pull them in to do an mou in future but I think you know it was a very genuine honest conversation and so you know we we'll give it a go we've had a really good relationship with the school in the past and um so yeah I think we feel pretty good about um you know we clearly stated what we need and you know they stated what they need and you know had the discussion that the the Town Administrator had made it very clear that it's a town building um so that uh if um it is a bonded building which means that we technically aren't allowed to rent it out um but we're looking into the legality sometimes you can um but uh in the future when we are allowed to rent it out that you know the funds would go into a uh building stabilization fund um in the town account so that the the money if we did rentals would not go to the schools nor way to go to pars where I to go to maintain that building um you know was something we very much wanted to make sure that that was set um yeah because we're gonna have to still maintain that yeah um so yeah it was a good meeting um and then uh Tim's been working with uh the town administrator's office and our um facilities manager um to figure out how we're going to transfer the land use building sorry land use um department on the first floor with the preschool so the preschool will go down on the bottom floor and they will move up a floor um so we have to figure out the scheduling all of that so that there's no interruption of program Services um or as minimal as possible so um Tim's you know working on that at moment so um yeah I try to do some pictures so uh we have they um did approve putting in the bathroom the basement so they're digging out for um the pling that needs to go in so that's um a new change uh and then I don't know if I had ever showed the the prep uh for the game room um I know if you had seen pictures previously I probably should have put up one um it was an absolute mess so this is it's a it's looking really good so um classic constructions done a really great job um yeah they're problem solvers and uh come up with Solutions and they been phenomenal so um it's pretty good questions about in the buildings you Sayo can you refresh my memory did you say the club would move their fall of the start of the school year so fall 25 yeah we're GNA have to be a little bit flexible with that schedule Kate um I think ultimately we wanted to try to run teen Adventures there this summer um and that uh the club would definitely start in fall and that's still the game plan um we just need to really get a better understanding of what the move in time is going to look like um one of the issues is like if we get pushed all the way back into let's say the middle or end of June we're not going to be able to move because we're in the middle of all of our summer programs and we really need to have that stability um so I don't know if that realistically would allow us to start the club in that space But that's ultimately the goal is to be able to do that okay so that's interesting hoping to get teen adventures in so that would be what towards the end of summer then well the hope is that we are able to actually move our offices and everything in before Camp starts um but if for whatever reason we have to move in later or when camp starts I think we realistically will have to rediscussed just because it it just it will it will be extremely difficult to make that happen thanks yeah you got it okay um special events update so the next one is Ty and Tiara's dance uh that's going to be on Saturday February 88th um so we'll have that um posted up relatively soon and um I don't I didn't put a location on here yet but typically we've either done it at the shaver Lane cafeteria or the Middle School cafeteria so um we will see where we end up this but mark your calendars it's happening um all right director update so um just the year to year or sorry year to date um so you know we're doing pretty good obviously you can kind of see by this um chart on the bottom um the July through December is usually our months where we have lower income uh sorry lower Revenue coming in so January up it's you know this is January February March April and may are um you know our big earning uh months so we're definitely on the uptick um because this is only what a week and a half into January so um yeah we're doing really good um the accounts balance out we have about you know 292 right now um just as sort of that uh base um what we have in the revolving right now uh based off of all that um is that mostly ski Revenue what what is the most of it right now right now so right now the reason January has gone up is because we have opened Camp so uh January 1 is when we open the summer well Camp te specifically um uh teen adventures and I believe like sailing and fishing usually are in March I want to say um so yeah this is all just KT Revenue um yeah so pmts definitely our bread and daughter for sure any questions about any of that um so coming up um on January 28th uh at 7:30 p.m. uh I'll be doing a presentation on the fiscal year 26 budget um the big difference uh that I'm I'm hoping that maybe they will change their mind on um is that the 50% that the town has been uh paying um for the office coordinator uh they're suggesting that they're not going to in future um reasons so apparently across the board there's like a $4 million deficit that they were trying to um you know be able to figure out how to balance all of that out so this was one of the chunks of money that they decided that they would keep and or relocate it elsewhere um again I it means that prices we'll have to look at increasing the prices um which I don't want to do um because we're also trying to be able to pay the seasonal staff Fair wage um and you know I want to be able to make sure that we can continue to do that um but yeah we have to make sure that we can cover our full-time staff as well so um yeah that's a a bit of a blow but um yeah we'll have that conversation and see how it goes and if not then we will like I said we'll have to look at raising prices and figure out how we're going to be able to cover that um but we also are going to have to cover you know one of the things I'll put in the hearing budget discussion which we you need to follow up on is the request from clean Lakes um because they're asking for 10,000 this upcoming year and then increasing it by 5,000 every year following which you know we do need to have an understanding of why so um I'll reach out I meant to do that this week but um I will reach out tomorrow um to John P and see if think at that like he's only available on Wednesday night or weekends which necessarily work so yeah Wednesday okay so I will I'll see if I can set something up I mean I'd honestly rather him come in and do a presentation to the park Commission because you guysone in charge of and what so um yeah so um yeah so this is there's really not any much of a change that I increased um it's it's just you know that 50% of the office like that down so with kaz's departure U will there be there'll be a little bit of a gap right there yeah that's a great great question um so yes absolutely um and the we would bring in a program coordinator not the recreation supervisor that he was listed as um or that we had upgraded him promoted him to um I think someone that's going to be in that role as a recreation supervisor really has to know the programs sure um and be able to um manage those program coordinators but if we have relatively new program coordinators and obviously we would have everyone coming in so um for the time being it doesn't make sense for anyone that so with that um a little bit of savings cost there that will help yeah yeah um and then what's what's the plan in terms of getting that program coordinator on board um we have a plan plan to be detered okay um yeah we can we can talk about um any questions about any of the budget St well certainly uh if we in fact have to cover that $3,000 hit yeah um I think that clean blank thing really like that closely absolutely yeah because now you're looking at I mean for next year it be 40,000 46 40,6 um and then yeah that includes increases by 5,000 every year I have a question about the mice control do that again Pest Control Fox pest oh you were asking about the the fox pest think we left Kate um so the the fox Pest Control is for the shed that we have behind Town Hall um we store um some of the stuff for Camp tea um when it's obviously not in use out there in the shed um and we want stay on top of you know any of the mice that you know could potentially nest in there so yeah we have um Box come out on a um monthly basis are those are those traps or poison um what did he do I'm not 100% sure on that gate I can get back to you yeah let's check that because okay we want to make sure we're not killing off our uh good rodent control that could be like Hawks and whatnot so yes let's please check that absolutely okay so I will get back to you on that all right anything else um oh no that was it okay um so then new business um we did want to try to move this meeting uh to Monday but in the time frame that we had it was something it just felt like it was going to be too much work to try to do that um uh so the reason is on Tuesdays we have speed club we have corn hole um there's the club after school program um other program that happens too so um our staff is pretty uh stretched out on Tuesday nights uh and then February 13th will actually be the last day of skiing for noova for February so the 13th is Thursday you are absolutely correct WR um I do not know why I did that so uh it would be the 10th 10th February 10th um are any of you able to do February 10 I I can send out a dole poll too um just so we can make sure that we get um info from Saul and um C daughter's last swim up at so following me so that was good for me okay can't miss that my friends um that looks yeah okay I'll send out a doodle poll um regardless and hopefully we'll be able to do Kate do you know if you would be around that time frame I I think so I'll I'll try to check my calendar okay um okay so um yeah we'll give that give that uh a try um and then just an update on next month so um we we didn't go over the be trades and operations tonight because Tim is at a conference um in uh Conway so uh we'll do that next month um we'll also do a presentation for volunteer appreciation for Bill Branco um we may actually be able to have cast present that we'll see um um and then uh just last minute the lon Road Race had requested the use of a park for um that event next September so we said that we would put that on commission agenda um but that is all that for new business do public input but [Laughter] bve okay I don't see one um I don't have any old business um so that leads us to our adjourning slide I always try to do some sort of like pictur kind of thing so um our bazillion pictures of Cass and silly face um not that um I knew Cass that well but wish him well for me I'll be another swim me this weekend absolutely yeah yeah so that that's it my friends um motion toour second before we do I think I should be able to do that 10th Alisha okay excellent thank you K so uh a second that motion all right it to you second okay and this is going to be a record half an hour meeting 25 25 you have roll call oh roll call nor motion to adjourn yes K yes and Pete says yes all right my friends thank you so much