good evening this we will call to order the April 8th meeting of the park and recreation commission start with commissioner updates [Music] norm let you probably share the update
yep uh okay uh it's not really an update the only I've seen questions about if the if there is an Easter egg hunt and if so when when
um I looked online and I think I found something that was out of date so I'm glad I didn't share it okay yeah um you want to cover that yeah so um the uh there was a 200 the 250th anniversary
celebrations at the same time so we're going to forgo the senior center also with that getting moved and everything we weren't really able to put together the breakfast and so skip okay that's why it's not so our next one is
touch hi anyone listening we can post we can post that all the back back again next Yeah I know it's just bad timing um say a couple things the CPC did
approve or recommend the approval of additional DOC funding um across the planning board meeting uh they were doing storm water review for the tennis courts and
baseball field and that was approved with a few conditions um and then um Peter and I did have a meeting with uh Jim Dougen and Ryan Mark and
Karen talked over a variety of things um the be more to come later but um one thing that did come up is that there are on occasions that the select
board will get messages uh that are probably more intended for us u but there's no email for us so we are uh planning to set up a a group email forwarding address that will
be on the website so that if we somebody wants to email the the commission we can send one message and it will go to the the five of us um but before we did that we wanted to let you opt in and give us an email to use for that so if you would
like to be part of that send me an email with the address you want to use send the um art installation at play park yeah right okay so um the cultural council uh last
year they did this um an art installation community art installation um called Littleton in Bloom um and so essentially what they're doing is uh they have kind of cutouts of flowers and uh butterflies and give them
out to the community to paint um they collect the back and then um they put them out as like a big art installation um so they did do it last year in um the uh common and this year they want to do
the common as well as around the gazebo in Bay Park um so I told them you know they have to get permission from the park commission so um the information I sat down um with one of the members right before the meeting and we talked
about it so yeah the installation's just going to be around the gazebo um I wanted to make sure that uh I know that they have coordinated with highway um to make sure that maintenance is not an issue because I need them to do the installation and have to maintain that
um so I just asked them to do the same um with the gazebo and um they will start installing them see weatherwise right um around April 12th uh and they'll stay for about
um so no it's a a really I don't know if you remember it from last year it's a really sweet uh way for you know the community to kind of get involved and really to beautify it so it's it's a really nice uh event that they they put on
there any conflicting events um are in that month's time frame in April yeah so April 19th what's April 19th the 250 oh but I think that's okay it's It's just going to be on the outside of the gazebo it's not And that was one of the things
I wanted to make sure that it wouldn't Yeah that even if there was something that really went on and they collect them after months time i I think they might be up for a little longer than a month might be closer to six weeks because I know they were going to last I heard they were going to take
them down around graduate before the they were going to put them up in the common but they would be gone before the graduation pictures went out it might be a little bit longer and it's going to be more than just these two locations i think they wanted to do it like at the police
station and the fire station okay and a couple other places to start so I don't know if they have enough installations to go everywhere they were open um so um when I talked to her this afternoon she said that just the common and you
know park so we'll see that'd be cool if they could do more yeah any other comments questions a motion to approve i'll make a motion to approve the use of FA Park for the Littleton in
Bloom Fay Park Cultural Council Community Art Installation second motion in a second all in favor hi i had a I had a comment on Oh yeah yeah i was not there unless my doer was there
so did I put you yeah so I I think where I voted yes i I did not I did not vote okay welcome with the changes to be made second with the changes to be made moved
and second to approve the minutes all in favor hi hi dr uh sure so uh middle school uh tennis courts and Wickham Field project uh we went to the planning board and uh the storm water permit was approved uh with
some conditions uh so the uh engineer from uh green who had did the peer review was there uh and uh accepted um activas's comments on the plans the one thing that was up for kind of debate was
the uh filtration how much filtration was required um on the water coming off of the tennis courts and being filtered into the basin um so they are going to work that out on what that comment needs to be and how that's going to be addressed um as far as the other
comments go they were accepted uh by the peer reviewer when they had been responded to uh there was just um some general conversation that surrounded the abutment and the uh fence that was there and I think
uh as far as that was resolved uh we did speak to the butters outside uh after the meeting because that went overall pretty well um the bids uh the whole bid process is completed um the packet is done and reviewed it was posted at 2:00
today uh Activas and Holly were working with Ryan to get it put up on convise uh Activas will be handing all of handling all the biders lists uh the timeline that we're currently going to follow uh so 2 PM today everything was posted um
we'll have a pre-bid conference meeting next Tuesday next Tuesday April 15th uh that'll be at 10 a.m at the middle school um so basically uh we'll have site walk to begin at the proposed locations of the tennis courts and baseball to follow um no other informal
accommodations are going to be made uh by the owner to show the sites all additional uh visits must be coordinated through landscape architects uh the civil engineering owner must be accompanied by the owner so it's us um so that is what we're looking for uh we will have a public bid opening at park
and wreck uh on Thursday April 24th at 2:00 p.m um so bids of the three lowest general bids uh may not be withdrawn for 45 days Saturday Sundays of legal holidays excluded um and our receipt of general bids uh so the bids are being accepted at the park and recck office
and uh we will have our public bid opening Thursday April 24th at 2 pm uh at which point um we will select a contractor um just to kind of update everybody on the timeline what that looks like so uh for the tennis courts the contractor mobilization is Wednesday
June 17th uh mobilization for the baseball field is Wednesday July 30th so that gets us our full uh baseball season and Babe Ruth season in um substantial completion on tennis courts is expected by Wednesday August 23rd at 5
substantial completion on the baseball field is Thursday September 26th um final completion for tennis is due by Wednesday August 27th at 5:00 p.m and final completion on baseball is Thursday October 9th at 2025 so those
are um the dates that we had laid out um can we get an updated form from them what's that because I just don't the numbers it sounds like everything got pushed back a little bit this was from their original um information would that be good yeah I think we're push I think
we're a week back but yeah we can we can adjust that based on this document because this is the document that everything kind of is going to go off somehow um Any questions about any of that so the
uh tennis courts what did you say that um you said substantial completion and then is that was there another deadline after a substantial completion so substantial is August 13th and final is
August 27th okay so before Labor Day before the first day of school teachers go back on the 27th school goes back on the 28th okay yeah so just so everybody knows the difference so substantial completion is
like any kind of major work so any type of things that require like equipment and stuff and then final completion would be punchless work so somebody out there fixing fence ties or if they're still striping a court something that doesn't require any you know major equipment or any major mobilization of
of people and did the um the public use thing get resolved um related to public use during the lockers yeah so we talked a little bit about that at the planning board meeting um and after the first meeting uh we had gone back and it really kind of seemed like most of that stemmed out
of the original construction meeting that we had um and the requests that was made by the principal um obviously like you know as we talk through it um there's use of all the other facilities so you know the the idea of this um
being kind of used separately or being ruled out as opposed to the other ones it was more of just I think there was some confusion that that the gym teacher had wanted to use it for PE class and just be guaranteed that like if they were out there and they wanted to
utilize it that they were able to do so so yes we're all set now that might not be there adjacent parking people might be able to walk from alumni field or something but good exercise yes
there would be seating on a baseball field or is it so when you said substantial completion in October so yeah we will be screening LOM as needed from the site and um there will
be some sort of a top draft thing and and a seating before we put that field bed for the year so hope that so they shouldn't use that shouldn't plan on using that field they won't no one will have access to I so I talked to Dave McManus today he was in there and I confirmed that with him so okay that
field will not be available in the fall for the fall be available in spring yeah we'll be all set to go so um everything will be ready and that's basically why you know best time to plant grass and everything's in the fall so we'll keep everybody off it
and have it ready to go october seems Well that's the final completion as far as it goes so I mean that's all up to when Ben and Steve and the highway department get everything done as far as putting everything in but the tennis courts will be usable
once they're completely done right okay all right so uh 36 King Street um we're moving right along um obviously there's been a lot of work done in the basement um we still have yet to get the um
flooring and the ceiling tiles in uh down there but uh this past Monday um it was the public schools security um vertex representative uh and myself met for final keying of the building um so
we went through the whole key master um system key tree whatever they call it um so we're all set with that um Zoom tight I think um all of the electric and network cabling is fully
installed um I know I think it was last week they were going through and just kind of like checking and testing everything and making sure uh everything's working the way it should be uh the painting has been uh completed uh and as I said earlier obviously the
floor and ceiling tiles still need to be installed in the basement um so yeah it's it's moving right along it's looking really good um you know the day that I was in there um the um eighth the they had just put in the um floor
leveler uh so it was drying and uh once they got that all completed they will um bring folks in to finish out down there any updates on occupancy no um
they I will ask in our meeting tomorrow um because I think that's something we still were under the impression that it's still around June 23rd um but there might be some on that so Alicia have you been going to the PMBC
meetings um I've been to a few of them um there is one tomorrow night y you want to go to that okay so I'll make sure I get you all the information i think I couldn't see did you okay um yeah I mean at this this point they're just kind of going through and you know
as a coming through double checking everything um there's not any major change requests or you know there's you know not a whole lot going on it's pretty pretty steady yeah all
right okay so beach operation stuff um so I'll let you take this over um you know I Yeah I'll just Yeah so um like we discussed last month
um really with the exception of if everybody wanted to come up with the um the Clean Lakes fee and kind of pilot it this year you know whatever you guys might want to add to the fee for that um you know we we discussed pretty clearly
last month that um even though we've increased rates for the past three years we've been kind of level as far as the money's coming in because the the increase in fees we've seen a decrease in the number of people buying each fee structure um so for the most part the
numbers are really flat uh I think it was do we have that number up from last time i think it was like 36,000 um but they're within a couple hundred dollars of each other so raising the fees is not raising it's uh so raising the fees is not something that is having
a significant impact on where we um as far as other similar beaches in the area um you know we're still in line with a lot of the um fees for usage and rentals of boats uh as far as half an hour an hour
uses and day passes are you know within a couple dollars uh plus or minus of our other user groups obviously the only exception is Acten which charges almost triple what we charge um it's 300 whatever dollars it's the early bird special um and then it goes up from
there so uh in looking at that uh the the suggestion would be kind of right now to figure out um what our other um increases and things that we can do at the beach are that do not reflect increasing the user fees as they're set
right now um in our conversation last last month we did get into the fact that like do we want to be proactive and see you know what the appetite is and add $5 this year and call it you know a clean lakes fee or whatever we want to call it just to see um if we wanted to be
proactive uh in doing so uh the other thing that we had discussed was is there a way forward with setting up like a donation towards the clean lake um that we can just have which we bubbled up to the town administrator's office to see like what is the legality of that how do
we help go forward is there anything that we have to fill out in order to make that possible um so I mean really that's where we're at as far as budgeting and and our our user piece for the beach um our programmings have already been set
for the year so that's not really something we can look at until next year and there wasn't really any other further discussion to be had on that um shoulder season wise if we have the staff we can look to possibly run a couple weekends and see if we can get
some more boat rentals done uh as I stated last month you know in order for that to happen in September we need to find like a senior citizen or somebody who's you know willing to be out there uh then we also have to take into consideration of you know do we need one person do we need two people is it how
we set it up um for one person to be able to do it during the day because obviously we don't want somebody lifting boats hurting themselves uh most of those vessels are take two people if they're up on the racks um so all things that really looking at for probably next
year to make changes if we if you guys wanted to and a lot of that would just surround is if we're trying to raise money for the link care proactively what was the
response back on the legal aspect of doing donations to the link so I had a conversation with Jim um in the past there so like there's a a gift accept form um that we have to do so if somebody gives us a donation we go through that process um and in the past
it would go to school board um but now it goes to town administrator for uh hip design to sign um I honestly I don't think that we've ever done the form to solicit for donations um so I know that
there is a document but I know there's been a lot of policy change so I wanted to make sure that we're following the procedures correctly so he said that he would get back to me and let me know what that is um if you are okay with it uh I once he gives me what the steps are
I can just go forward and and make that happen or I can wait and bring it back to you next um up to you so would that be something on the website itself that So we can do that yeah um we can do that uh we're
able to um put in called a program for donation so that um if people wanted to um you know let's say they sign up for campt and they wanted to donate to it um they could bring that up put a donation in um I
think we even have the ability to kind of like tack it on and say like hey thank you for signing up for KMT would you also like to you know um oh I mean we don't like to do as other people so we don't but um we could there's a a possibility to do that within our
software um and I you know I think we were thinking more of you know being able to collect that down at the beach during the season okay um because that's where you can kind of see the direct you know um but it's also you know if
they're Thursdays or special events that's something we could you know advertise that to see yeah clean lakes should have booth like we talked about like we talked about last month too it's everybody who's buying passes and
everything else like this is one step the the bulk use of you know the bulk use on a lot of days in the summer is like as soon as we close the doors everybody who's not buying passes who's showing up and that's you know that has just as much if
not more of an impact than the you know people who are trickling in throughout the day you know it's not we're creating fees and we're creating a structure to do everything that we need to do with what we have the problem is and we've had this problem
for years it's like I walk here I'm not paying to use the beach i do this or you know we don't want people to be here we don't want you know the supervision after 6:00 and then that's when we're having the the issues that we're having and the mass crowds coming and things
like that because that's just so that the enforcement of afterwards and and all of the the use that's being not taken into consideration is is really where we have our biggest advantage and how we do that I don't
know whether that's going back to the police chief maybe asking like can you guys do more parking enforcement or whatever that looks like but that's the biggest piece that we've not collected in the past couple years
since we've implemented all this seven years ago there's there's plenty of people who are doing the best and doing that that I I think if you ask them for a nominal fee that it would probably be
taken in without any hesitation whatsoever but like I said that's still the same people who are already contributing to the upkeep of the of the park does parking ticket revenue go back to the town general fund correct
yeah we we've we've asked that then go to the clean lakes so this on here is just if we were to add the $5 to what we can edit feewise
coming into this summer um you know this is the amount that you know potentially and all this is based off of our actual numbers from um last summer um so fiscal year 24 so just to kind of give you an
idea that you know if we were to add it to the memberships um the uh additional parking sticker and some families if they're over five can do like an additional member um and there's quite a few families that that
did use that um so you know if we added $5 to all of those items then you know you're looking at something closer to the $3,730 that we potentially could bring
in um I do not advise adding that on to seniors i think they've got a hard enough time financially as it is so I really would not suggest that um but I wanted to give you a full picture here um so if we took the senior groups out
of it um then you'd be looking more towards Speaking of seniors um so the uh if we took the seniors out then you're looking for it uh 2,795 and again that's like if we get
the same amount of people right and I know you guys had voted to not entertain anything this year but this was just a suggestion I made at the end of last meeting so that we could be a little more proactive and just see what the appetite was this year before we
possibly had to put something into play next year i you know I would be remiss without saying also that you know we are still chasing a deficit at times at the beach a lot of the time um so
We have to look at both of those things when we think about these you know we need we do need to cover the operational cost of Long Lake but we also have been asked to look at covering the maintenance costs in some way
memorized questions come yeah I mean I am temped to try and do something for CLC in this uh I think if I mean I would roughly target a dollar a person $5 a
family membership makes sense and then $2 on the capital a dollar individual in sort of just as a and it makes it bad complicated but all right how about I like the idea we get
this on our tax add that extra just Yeah i mean can see how it goes in the first year well that was the thought Peter to like see what people had an appetite for i mean and then if it doesn't work out then we go back to something else the
following year and this was when we had the conversation with them um Clean Lakes Committee we had met like we operate you know two seasons before we're actually you know in the
season so we've had our um uh fees out and programs available for registration for summer since January 1st um so that's not something you know we can't go back and say "Oh hey and we're going to add on X." So um you know when we had
the conversation with them we said that we would be able to start adding in things potentially fall 25 that was you know because then we're past the the summer summer summer stuff um so this is
what we're doing here is just trying to be proactive you don't necessarily have to do this um this is just something again was a suggestion that was made for us yeah I I mean I do like I do like the idea if if we can add it to the checkout process
for like ours money goes directly to CLC for right you know yeah program whatever whatever check here for a dollar to CLC
I mean that should be relatively easy I think to set up so you know we can look into that from track so so let me does it have do we have to focus solely on things related to the beach
for this so could you put that on every transaction every registration right can can you make that box a default for every registration yes we could do that i believe um I'd have to look into a
little bit more i do believe that that is the case um for Camt too i mean a lot of cam tea has already been paid for this year probably not i don't even think like it seems like
we're trying to tie that the funding of this strictly to what happens at the beach at the moment yes because that's way we have the ability to change those at this point if you spread that we
think about this as an ongoing thing you spread that across every registration so I don't there's also a lot of things that we could spread across things to actually you know make sure that you think that your your
heating bill that comes your right that the search every there's search charges detailed out for everything i don't if if we're trying to keep it so that the funding lines are clearer then that doesn't work but yeah we're trying to raise
$10,000 across every registration as opposed to just the majority to try to keep it cleaner for this is what it's going towards i I would say as long as we get approval to
um ask for donations then I would be fine putting that in for Migra um I do know like with the fees we talked about that you know it's not fair for you know somebody's doing an afterchool program that's not at the beach
people make it a little cranky well yeah because that that just goes back to the same argument that everybody has is like I'm not using the beach so it's not going to be in my taxes the same reason I don't have a kid in school but we all pay it right so so how do you pay it i
think just to just to kind of circle this back in like you know you guys did vote last month that we weren't going to really entertain anything for this year as far as doing I think our our intent there was
the request for funding was for fiscal year 26 correct the bulk of this activity is going to be in fiscal year 25 um and the bulk of the fiscal year 26
programs that we'll start selling in January so that was where we were going to focus but this was still the question let's do a test voluntary I didn't say that yeah yeah five bucks so you don't So this is
a we're just gonna not do that right and I think well I think I think voluntary prompted at the check out of my record of my record ideally I would say
ideally beach related things but for now depending on how how much you can do in my record um so go back to you know in saying that it was next year right and that's what
was talked about last month the whole reasoning behind do we do something this year is to start building that up so we don't have such a significant increase next year on all the user groups if we had some money in the chest already because right now we can put a volunteer
thing out there and if everybody says no that's still zero dollars that we're going into it for next year cross that bridge to fall yeah and I I think we can if I think we can make a
reasonable commitment to CLC with a fairly small charge on a fairly large YouTube group to like in in the programs for next for next summer registration
could we also get something in the newsletter about the importance of this i don't know what the readership is of our newsletter i was reading that today but that could be helpful too so people realize this is an issue and they
could be directed possibly within the newsletter how to make donations directly they couldn't like fund i mean I back to it's really this is this is something that's helped
this is something that we can work for and it's good to say yes you know this directly affects that but the biggest impact they're going to have to be is that getting everybody to finally buy in and say "Okay if I'm utilizing the beach I'm going to get a pass or something."
That's how we make the biggest impact but there might also be people who do not buy beach passes that might say "Oh you know for the value of the town there could be people out there that say "Oh I don't use that lake but in the interest
of the value of the town I am willing to make us a nominal donation." Right if they don't know about it they might not i know there's two different things i'm just saying right now we're tagging the donation to you buy a beach pass and would you like to add extra right all right but beyond that scoping beyond
that if there's some way we could get out to the community that this is an issue so it's a townwide thing it's not just a beach thing i mean I see it's easy to tie to the beach because those are the people using it no that's what I'm saying like right now the way that we're
talking about structuring it is that's the only people who are going to see that checkbox at the end there's not we're not talking about adding something else in right now but if we do say do a little article and um we have a newsletter that we put out weekly and the the town also has one that goes out
monthly um that is something and we could potentially I could have especially with the well we could add a link that would go directly to the donation page and they could donate so we can file I mean put it in yeah and then yeah we're
probably going to have to add pieces i don't know that I will preface all of this that I do have to get approval first before right before we so um just to be clear
but but I think so I think that will we will not what I'm hearing is we're we're not going to include or add a clean lakes fee to structure can I make a suggestion
absolutely i like your ideas of um a dollar per resident i think that's a good thing right it's fairly it's low money that you would be collecting but then you can fairly make the promise to clean lakes that there is some money
coming in i also think the idea of having the checkbox says you know would you like to donate to the fund and don't tell them $5 make it one five 50 100 we can leave it open
um because if you tell people $5 that's what you'll get right um but you should also then have a registration that is just clean links right basically has zero and then they can pass all the way through just to make the donation but if you if you put
in the fee which would be much less money than you're talking about here right um collecting you'll you can make the commitment that there will be something and have a fairly strong idea what the minimum would be right if we if
we were to include a fee yeah so $2 on a couple five on a family whatever right something like that and it's it's not as nearly as much as you're collecting here but it is something that you you know maybe it's $1,000 or something you're bringing in effect right you count the
number of registrations you have well that's that's I think that's what this was Mark was the two and the five this was the two and the five per structure five oh I thought Okay i thought we said two okay sorry it's all five and then Alicia
said the difference in the first The top number includes seniors the lower number just correct correct yeah and then it's also not I mean you can still put the fee on senior it's going up $2 for a couple right it's not $5 it's not it's
not a 25% increase in their fee certainly much lower than the dollar person is easier to swallow than ideally we feel like yeah just check it's not reality
so I mean I guess that goes back to do we do we want to trial a voluntary donation or do we want to have I mean we can always have I guess say if we do we have the this is
maybe a question for somebody um I mean obviously we have the structure and the ability to process payments but if there's going to be fundraising for Clean Lakes should that not just go
through Clean Lakes and we could provide a link to it like is it really Well that that's kind of the issue is like where the the revolving fund will be established right so for the revolving to be able to
um maintain being so to speak we have to put regular amounts of money into it so um yeah that's the way that's what we have planned for next year but we can you know once um you know hopefully it
will pass down meeting right if if it does pass town meeting then we can we will have that account number that we can add that into um as far as departmental wise like sharing account numbers we don't really do that that's like our either you know I we would take
money in through our credit card systems we'll just use that as an example so when I do my turnover sheet um everything is put into specific account lines um and all of the account lines that we have on there are I don't want
to use the word owned but you know they are under parks and recreation we're not like you know if if we have to do something that um I don't know say HR needed to pay because of the um um staff
oh that's No what's the staff um committee fc oh the staff engagement committee engagement committee so let's just say you know Tim had to buy something and we didn't back we'd have to work with Michelle to get that through their accounts i think we're
getting a little in the weeds we are i'm sorry i know i'm just trying to be clear that it's not it's not as simple as just we collect the No well that's what I'm and that's why I'm wondering is it I mean I understand why we're collecting money on
our attachment programs i am questioning whether it makes sense for us to be setting up a donation account setting up a donation account right i think the account doesn't belong to No no so you're just you're just putting
money depositing money into someone else's account okay you're a funnel okay that's fine okay we went back um Okay so and that's
something we can add on after we discuss the share we're not going to attach it to the fee then we can table that and come back to it because that's a button we can add at any point yeah all right so appetite for adding a dollar a person to
the basis as opposed to trying to volunteer um in time of the dollar and then a little bit more for a family so yeah it would be $2 ultimately it would be $5 per family the most you
can have in a family pass of $5 and then I think we should have something that's on the registration saying a portion of the um the beach pass goes to links just so they know okay there's been a slight
$1 per person per line item or whatever it is yes you can break it up search charge or Yeah okay so $5 per family $2 per couple and one per individual and seniors i
still said yes what do you What do you think the beat on that is i I would not suggest it that's me how many were numbers for seniors 125 about 200 between residents
and non-residents i mean you would go from 25 to 26 i mean it's not our it's a pretty big group i was looking for it is it is pretty senior individual is 15 so they would go
to $16 a dollar yeah yeah be senior Sunday we give give the uh you give couples a break loose to a dollar a vote senior couples raise a dollar is that what you're saying this seems fair
and then we'll revisit this next fall right or others right yeah that's the plan whenever we get into summer 26 programming then we'll figure out how to Yeah i think the other
thing we spoke about was once we actually get a plan put together and know what actual numbers cost and what we're actually trying to raise Yeah then we can you know figure out what that number really is because just to throw an arbitrary like hey 10 $15,000 a year
at it when we don't know what we're paying for doesn't make sense and that was when we had them here and we asked that that was the 10,000 is kind of arbitrary they didn't have Yeah it was just a random right specific project but
we've certainly seen that but the the mechanical treatments are pretty not inexpensive so they there's a place to spend the money to figure out how to do it right all right
um otherwise are we happy with the back what's that i just ask you to go back to the other slides okay we also want to probably put in the day rates also the what the day rates you want to add a dollar per person to the
day rates don't love that but I want to do something i mean that's a that's kind of a tough one because like the market we're like right there with everybody else with the market i mean
the other thing about our daily pass is once you reach a certain number you trade it in for an annual pass so right it's not it's you just get there quicker what was our like count of somewhere this one or what you want
no the people the day race how many how many day passes i had it last month i'm so sorry um you do have it trying to pull it it's too big it's I have the PowerPoint from the last
small it's just too big to open on my phone um the minutes I sense everyone goes into that too then we give you the hang on i'm almost there i'm almost there
so daily fees day passes for 17,000 i need to go back and look and see how much of that was actually parking and how much of those were the wristbands too but still I mean if you average it if you average it take them all as residents that's
still 800 800ish somewhere between 800 1700 no 800 still trying to get past the Microsoft Outlook verifier
yeah it doesn't seem like search charge for members and the non search charge the day rates but it's also much bigger they're also paying with the higher premium come for the day throughout the lot
how is the day where to pay for your car and you buy a wristband so if you drive in you pay let's just say hypothetically you were coming in as a resident and you drive your car there so you pay 15 and you as a driver you get your wristband included in that and then everybody else
in your car if you're a resident everybody else in your car will give you the resident rate because you're bringing guests essentially for that day if you're a non-resident then everybody in the car pays the non-resident rate so
car is 27 car of four people no is $20 for the driver sorry so 35 if it's a resident it's 15 a non-resident would be 35 resident is 15
and then 12 27 yeah 27 that occasionally so the other thing those numbers work very well with is $20 bills i was going to say that's the other thing i mean not to not to put it to like when people are coming typically
they have cash in $20 increments and then when you start talking about dollars it kind of throws things off yes no that is exactly why I don't want kids to make change well it's not the high school kids making change just like it's really like sometimes people like literally show up and like that's when it becomes an issue is when it's like oh
well all right charge you the extra dollar like right and I will say like the other thing that has become an increasing issue is especially when dealing with the day parking rates is the language barrier we've been dealing with
and when we start talking about like trying to add certain things up like that takes up a considerable amount of time We've put up different signage we have some multi- language things that we're now handing people uh but it does Hello um it has been something that's been
something that our our younger staff has been dealing with so this simplifies it a little bit the round numbers correct yeah I can see that but they're not residence isn't around numbers so
I meant when it comes to like if you have a 10 or a five things like that it's just it does make it easier for the just counting and processing change [Music] um leave it as is that's another way to
do it i don't have good feelings about it what's what's the potential revenue going up by a dollar i mean what are we talking about here for the dairy what was your quick math 800 something dollars
800,500 somewhere in there not yeah it's it's a lot of experience it's a fair number of visitors like I said last year we're also the top when it comes to gay visitors and what we're charging mhm
yeah second Well it's 35 bucks outside of state beaches yes so because we have pushed that one to the limit over the past couple years yeah so we're
thinking a dollar per individual and um but senior couple would be a dollar total and not changing the daily rate yes so what I have right now is that it
would be five per family that would be adding on two per couple one for an individual and senior rates any more discussion motion as discussed can you read that
again hello so we're looking for a motion to increase the 2025 family beach rate to 90 $90 uh with an increase of $1 per person on the membership we're looking to
increase res the individual rate of by $1 the couple rate by $1 per person the senior couple rate by $1 per p by $1 for couple the senior individual by $0 and no increase to the long leg daily
parking and visits and per person rate that oh so we're not I thought we were doing $1 for an individual senior but and so it's an individual an individual senior
and an indiv sorry a senior said zero so clarify you guys said zero for the single senior right no dollar just one for the seniors across the board so Okay so whether you're a senior couple or a senior just one so we do want to attach
it to Okay yeah so it's $1 per person in the family membership $1 per individual $1 per each person in the couple and then $1 for the senior couple and the senior individual and no changes to the
Long Lake daily rates and in that I think you need to be clear on the family it's someone doesn't come and say I've got like two people in my family so it's or three people so it's 93 like it's 95 just it's just Yeah it's just So we're just going
to $5 so there's no I've got three kids my my family is a 95 think we have a motion i'll second it and second all in favor of adopting the
2025 Long Lake Beach i and we'll add something that says a portionment of the Yes goes to absolutely okay
um just kind of an update on full-time hiring um I know we have put on there to post um just after more of a conversation i think we decided that holding off to post until
July uh makes more sense because we're just too close to the summer program starting um so you know I guess the type of individual that we would be looking for would be somebody that would admit to their
programs right so if we're you know asking them to leave like a month before programs start that's it's not an ideal time to ask people to do that um so we're looking at holding off posting
until July um and then that way going through the process we can bring somebody in towards the end of August make sure that they're you know we have the the fall to be able to train them and get things set up so that you know they're ready for success um as we go
from uh winter into summer so um yeah that's kind of where we are with that and is this the recreation supervis I don't know how much we we have a couple different ideas that we're thinking about doing um we kind of need
to have a few conversations first before we make that decision yeah yeah um yeah I think that's the reality of it yeah I think that's a fair response yeah
I think we need to just kind of figure out what it is that the goal is moving forward and do any So we So we have [Music] Yes we have um Kelsey and we have Rachel
um and Mel our office coordinator um and then myself sorry Jess yeah yeah we're already Yeah we're already there stop the suffering it's actually funny that you say that you know because usually like mid July you're like
Once we start summer it's easy groundhog Day until Labor Day yeah fair enough um special events I guess so we talked a little bit about the egg hunt already um there's a couple things going on um we used to do the bunny breakfast the library is actually also doing a bunny
thing that day so they are two bunnies and Littleton at the same time it's a little odd bunnies if people want their bunny fix they do but if it's the hunting that they're out Yes so um but yeah as far as the egg hunt goes that
was falling at the same time as the other um thing that was proposed to us uh at the last meeting so that was the kind of the first time that the aha moment was these things are happening at the same time so uh touch truck
um moving ahead with that uh we have registrations open uh been working with the Loli company uh there is going to be some modifications made to how we utilize the property this year but um been working very closely with a couple of the individuals over there and uh
worked starting to work with the marketing team um they wanted to see what type of kind of advertisement slash um use of their name how we put that on there different things to recognize the use of the property um so I'm working
with the marketing team over there for that uh should be about the same size at the event parking is going to be really tight because we have one out of three parking lots that we generally utilize um the uh other piece that we kind of uh
were asked is we have a pretty cool opportunity coming along there is a um an individual who reached out uh it is a children's entrepreneur market so it's kind of like a farmers market but just for kids um it's something that's been
moving across the country uh California Utah kind of originated in um and it's been working its way to the east coast uh it's something that it's a good opportunity to look for big events to kind of tag on to this um so that the kids are successful individuals work
with them to like really work on what they're selling and money management things like that so it's pretty awesome um they reached out to us and they said "Hey this is the exact event we look for." Um so we're working with them and it's going to be something that we're going to host kind of over on the grass
area um typically they see about 100 to 50 to 100 kids who participate so it should be pretty exciting um but that'll be uh hosted um together now that we've finalized everything with Nicole uh we'll basically um co-host the event um
their touch truck will be on their event their events will be on touch truck and we'll kind of work together to do that um hopefully we got nice weather and yeah we got uh we got some pretty cool stuff so Nicole actually was able to work with somebody that she has in her
town who's got some cool vehicles so we got like a Delorean coming from that group and some other stuff so we got some we got some new uh we got some new fun stuff but we are you know train coming back the train is coming back and we're still on pace to be one of the largest touch trucks in Massachusetts so
nice will be a good day what's the anticipate so last year we saw just under 5,000ish was the uh kind of the car count as far as what we had through there um it was packed to the mills for all four hours
um for the past three years we've had these sensory event that goes on from 9 to 10 where we don't have the lights and the sirens um yeah it's just it's been growing and growing and growing and you know we used to fit in the back of town hall and then we went to highway and it
was a great spot to have it but the parking was awful um and then we done it up at 550 King Street for the past two years this will be our third year and it's just been incredible so what's the date uh May 10th saturday May 10th so you know anybody with school
vehicles or anything that people want to show off or donate um you know you can let kids climb and do things we also have vendors who just allow kids to walk around the cars um you know some of the older farm equipment and some of the cars that are a little more expensive um
we do you know not have people climbing through but uh we generally get really good response from like Middle Sex County Sheriff's Department a lot of the surrounding police departments our police and fire um state troopers send all sorts of stuff so it's Yep yeah lwd
the light and water department the highway department so it's it's really cool if you've never been it's quite the spectacle being the the state trooper horses again too yep nice all right Tim i can try to get
Smokey then yeah Smokey didn't pan out for us last year there was a bunch of actual firefighting weekends that were going on last year right up until the end and then there was that was all their training weekends if you want I can reach out to them see
I think you should personally be smoking for that need to take a class for that okay that's like a good Wednesday activity at DC no talking when you're smoking
bad experience all right all right um okay so update all right so we've got our uh here to date so you out i'm see
oh okay um so yeah we're doing Thank you guys we've um gotten to that place um again January we start growing uh the revenue that we're bringing in um especially
with the this time of year our amount of expenses kind of go down too so um as well as their staffing um so yeah we're doing really good right now um we still we've been through one cycle of the grant so we haven't gotten all of
that money in yet um we still have two more um cycles to go with that um but otherwise yeah we're pretty healthy staying on track so
this so revolving fund so the balance is for this fiscal year uh yeah 275 um 28020 is what we have right now based off of that's our net for this fiscal
year covered all in expenses from last summer building up the reserve there you got it yeah so um you know the revenue that we have in there
is a fair amount of that I think when I did the calculations before was somewhere around like 600,000 um is already earmarked for our next fiscal year
yeah which starts on July one um I guess you went through CPC um but yes we did get approved the 15,000 um for the additional funding that we need to purchase the blocks um to create the fishing dock swim zone dock um and
replace the deep dock uh so they approved that uh has to go to town meeting uh for us to be able to get that funding um and once we do that then we can move forward on purchasing those vehicles so can we do I guess we can't
do can't actually put out a bid until we have money for it yeah well we shouldn't yeah it's not not physically responsible we don't because I mean for whatever reason you know you town meeting and they could say no and then that's money
that Yeah we can't promise that so and the the the EPC money was from reserve funds so it will be available right after okay awesome okay it's not and then we can put that
to so once we have um so once the vote has been taken if it's passed then yes we're after that then we would be able to go off again yeah so we can prep everything and and go that direction um
but it's not coming well it's funny you say that depends it depends on the company but it's possible that has to go into the knockdown right so we may not get as many blocks as
we've been linked to get all right it will be what it is yes it will be what it is where may I change by um okay uh all right public comment sir can I ask you can you
go back to the revolving fund number so you have $275,000 call it profit year to date to date yeah um and you said you had about the same from last year no so we would have already used those funds i thought you
said there was $600,000 in the account no that was target that's expected expenses from expected yeah yeah yeah yeah where did we So where did we end last fiscal year i don't know the
top of my head yeah um yeah I can help yeah that was my question what the delta is from what you're expected of that 235 to spend before the end of the school year so
that compares to previous disease yeah our goal is to always be able to essentially go towards a zero balance budget so um you know our our intent and the way that we build out our program um
budgets we're not trying to make we we would like to make a little bit of profit right obviously um but that's not the goal is to make a tremendous amount um so you know with our program coordinators um they give us reports
every time we finish a program um and they're typically I think what was it february vacation program we probably made like $2,000 so um yeah I mean there's tons of
kids we had you know over 50 kids that were there every day but that's we're trying to keep those costs for programs to a reasonable amount but this is so this is the we're building revenue now because expenses are low before the seasonal
stuff comes on yeah so so the chart that would actually be interesting is um if you took month by month and compared you know what the balance of of revolving fund is on January of 24 versus January of 25 versus January of 23 and every
month you could because your your income is not flat or not linear right right and your nor are your expenses but you could see that we're tracking as we are for every other year yeah so I did play around with that a little bit
in on this chart and it is absolutely horrific to look at um I I mean I'm just trying to think of like the best way that I could be able to show that um
the you can't show the balance that's all that's what I'm asking yeah but so the the issue with the balance is that it depends on the give me a snapshot daytime you want to look and I can tell you what that is
right it's ever evolving and changing that's one of the challenges of being able to do financing for a revolving fund right right but what I'm asking is not I don't really care what the balance is on January 1st 25 i care what the balance is on January 1st 25 compared to
what it was on January 1st of 24 yeah assuming that your expenses are all going to hit at roughly the same time i mean I if you want I can hold them together for we'll sit down and talk about it yeah however you want to present it I'm happy
to do it yeah there was one go back and look through some of the old because I think you did present something so I I at the when I did the budget hearing I presented and then I also did um because the select board wanted to see the
breakouts of all of the account lines so I also did each of the program account lines i'm thinking back a couple years used to do the year-to-year comparison i don't if it was balances or
revenue but Okay i mean it's back because I've been doing like this one and then when we get to a place where we've actually brought in a fair amount of the um expenses wages
um I mean the revenues obviously are usually ahead of everything um then when we know what the programs are actually for you to look at everything right now we don't really have anything going on but you they bumped up a little bit
right now are you still short position so is your salary so it's a little inflated yep because we're not [Music] paying a good public
okay old business um new business um so we did do uh there was a DTR training for lake management um that happened last month they're going to do a second session um so if you're interested I can send you the
link i think Peter you were interested last time um so that will be on April 23rd at 2 PM um yeah the the folks from DCR were great to be able to you know have a conversation with them and listen
to their expertise it was quite lovely to have them so um and I took my National Parks and Recre Association exam so I passed i am a certified marketing professional congratulations
this was the thing you were afraid to do right yes thank you i appreciate it a lot of anxiety so it's like it's one of those you have to go to a testing center sit there put your
hours interesting experience for not having done that since like grad school long time ago yeah cool so um old business done so if any Peter you said you were not
going to be able to go to the lake thing this time is that right um April 23rd oh I just wrote it down okay okay i'm making I'm going to be out of the country so if anybody else wants to go somebody else
can go without uh Okay i attended last time too so that's you know yeah missing otherwise yeah so DCR they have um some folks that
uh focus on uh lake management and just helping organizations be able to come up with a plan and just sort of think about the things that need to be able to happen and potentially you know what those items may cost um so we had a first
session um it was meant for you know clean lakes staff um staff committees um so this it's the same thing there's just we didn't get through everything that they wanted to accomplish in that first meeting so set up the second
um anything else it said so Tim completed his four years it's hard to believe um on the Massachusetts Recreation and Park Association Executive Board a beautiful plaque thank you for
his service um it's a lot it is a lot of work so again big credit for that motion make a motion to end the parks and
wreck mission meeting on Tuesday April 8th 2021 second move and seconded all in favor i we are thank you have a good night everyone