We will call to order the October 14th meeting of the Littleton Park and Recreation Commission. First thing on our agenda is a request from the Unitarian Presbyterian Church to rent Fig Park for Halloween party on
October 17th. >> Um so they uh put in this request uh last week. So um they had done a karaoke party before. I think that was in June. Um so that's what they're looking to do
again. Um, my only concern that I have is the time requested was 4:30 to 900 p.m. Um, and right now sunset is at 6 p.m. and there's no lights on and pay. So, um, I did invite them to to come by.
Um, so I don't know if anyone's going to um stop in. It looks like we only have two people on um online, which would be me and Dave. Um, >> yeah, that yeah, they would have to
>> I I don't Yeah, I don't know how to fix their lighting issue. Um, so I don't know if they perhaps want to do it maybe earlier or if they're okay with 4:30 6. I'm not sure.
Um, so >> or if there's some of my lighting involved with the caregiver stuff or limited lighting >> perhaps. Um, so I mean I can definitely
follow up with them. Um, but I would definitely say if they're not planning on doing any sort of additional lighting, I would not suggest to go to RIP. That would be my feedback. Um because it is very dark out there.
>> Yeah. I also don't know how I know when we get in the summer neighbors would feel about carrying a gay tub. >> I think they I think they did it before, but I don't know if they went all the way to 90. Yeah,
>> it's just for clean >> perhaps. Yeah. Um and typically the we say parks close at sunset or >> dusk or whatever we call >> yeah dawn two dusk it's open >> right
>> other comments questions I think just some followup is needed just to let them know that it's going to be dark out there Yeah. >> Uh I guess what I would say
given the timing is that we go ahead and just authorize you to >> make that decision. >> Okay. >> Yeah. Stay up lighting and then >> or can work out timing or whatever it is. I don't I don't have any objection to the
>> event, right? Just logistics lighting. Yeah. And I would say off of your comment about till 900 p.m. Now that's well Friday night so that's not a school concern issue actually. >> It's not like it's a Thursday night
people are like oh go to bed. Uh, all right. Yep. >> Commissioner updates. >> Nothing for me. Okay. So, well, I went to October Fest
and I I'm just curious if we made a if we made a um decision on different vendors or if we just had better luck getting vendors last year. It just
seemed like there was a lot more activity last year than this year. >> Okay. Um I think uh we did put out uh requests for vendors to be there. Um and we did not hear back from a lot of people. You're talking about kind of
like the craft craft. >> Um so everything else was essentially the same just different location. So that has some to do with it. Um, you know, it's not the location that
we're at, 36 isn't the big wide open parking lot. Um, but, uh, I can definitely let Tim know that, you know, maybe we put out that advertisement for in advance and seeing if we can get more.
>> Yeah. It just seemed like last year there were there was a lot more going on than this year. This year was definitely drinking or kid focused. >> Yeah. And I was welcomed when I arrived with there's no broughtwurst. I was like, "Oh, okay." >> Okay.
>> I'm like, "That's disappointing to me, too." >> Oh, okay. >> But this was how I was welcomed. >> Um, so that was a disappointment. >> Okay. Um, and then the other note was I don't know if we did we have games like
we had last year like the Stein hoist and the >> for some reason we didn't end up doing that. I'm not sure why. I think it just you know the bands had continued on and there was like still not like a natural break to do that but yeah.
>> Yeah. And I don't know cuz again I was distracted right away about the broughtw worst but if there was a sandwich board out front with different bands and who's playing at what time might be a nice addition of the future if it wasn't there I don't know cuz I was fully
immersed in what was happening >> protecting the defending champion >> wasn't able to be there. >> He wasn't able to be there. That was not the true. Yeah, he he had elsewhere to be. But yeah, that's really funny. Um, okay,
I will pass that one. >> Is it I mean, so I was there early and we had this discussion and it certainly sounded like the intent was to have the Steinbase. >> Yeah. >> Yeah. We were there in >> session
timeish >> and um I didn't know if I missed it or whatnot. Another question that was proposed to me while we were there was given how awesome the the club spaces if that's
something we would ever entertain renting out to people within town. So that is something we are trying to figure out. So, the building itself has um a has been paid with a bond and
legally we're not allowed to. Um so, I think town administration was looking into that with um town uh council to see if there's a way to reorganize that so that that could
potentially be a possibility. Um because there definitely were um more theater related requests. Um but uh currently right now no we are not allowed to. >> Okay. >> Yeah. Makes sense. >> Yeah.
>> There evidently might be an appetite for that in the future. >> All right. >> People with kids with winter birthdays were like this would be amazing. All right. >> No, I wanted to talk to Tim to make sure we get it.
Sports commission, sports council meeting schedule. Think he had set January time meeting. >> Yeah, that's typically when we do. We want to do one. Sooner than later. January response. >> Okay. Okay. >> Because everything's sort of wrapped up now, I think. >> Yeah.
>> But we'll be in a week or two. 10 days. >> 10 days. >> Um, so I also went to October Fest very very early, so I didn't didn't apparently catch the flag that you did. It wasn't lunchtime yet,
>> but great space and hopefully kind of a maybe a permanent location so we build on it maybe >> do some more things there. So um the I guess the other piece uh
the charter commission is actually leaving they're doing a public information session tonight. Uh I did go to their meeting last week I think. Um and the leaning at least at the moment
appears to be that this board will remain elected in their recommendations. And and that's one of the one of the things they were tasked with looking at was all boards be elected or appointed
at least to hear although decisions are finourage anybody who's interested in that to go look them up and see what they're up to. Okay, >> good. We're good. >> Um, I did not get the minutes out, so I
apologize for that. Um, so I have that table to November. Um, I will get those out sooner than later. So, beg that update on the projects. So, tests are open. uh they have been uh use them
before there's snow on them. Um there has been quite a few people out there uh because when we go out and uh check on everything every week, we see like lots of scuff marks out there. So that's a good sign it's being used. Um and we've seen a few folks out there. So
u it's great to see see that. So I do have a question. I remember people asking before they were open, is it obviously school if tennis team would get first come, first serve because that's their thing. Yep.
>> But otherwise, I saw just for our listeners out there, >> it's an hour limit if people are waiting. Otherwise, it's first comes, first serve. Is that the deal? >> Yeah. And we're working with a um there's a a uh what do you call it? a
software app that's I believe it's free um that we're trying to work with to set up uh that would arrange for people to be able to schedule um just if it ever gets to the place where it's like super busy it's really nice to have something like that um already in you know working
order. So, um, we're working on that, but yeah, for now, if there is some sort of like line of people waiting, um, and you've already been playing for 60 minutes, we would ask that you give that to the next folks that have been waiting. Um, and that would be the same
for the pickle ball over at the high school as well. >> Is there a sign that says that at Penn State area at all? >> I have to double check on that one. I think we did create signs. I'm just not sure if they are out there yet. Not. Um,
so I will and for the people in the back, pickle ball is the same rules, but it's at the high school. Correct. >> That is correct. Yes. Oh, >> um, >> speaking of science, that reminds me. Um
the permit parking signs are still at the beach. >> Okay. They're coming down. We are going out this week to take out the dock. Okay. >> So we will have impact drill in hand to take them off as opposed to hopefully that will work. But
they they're probably like locking washers and like shear them off. But we'll figure it out. Yep. Okay. We have no signs for Spain. >> No, so Wickcom, I apologize for the sad
looking photos because it's all dreary outside. The other ones it's like, look at this tennis court. it's beautiful, sunny, beautiful day and then it's like >> um but no this the project at the WCOM baseball field is just coming along
wonderly. It's really beautiful. Um at this point there's not a whole lot left for um the project itself. Um the dugouts were installed last week. Um the 40 foot poles with the net have been installed. You can see that in the
photos. Um there are some last bits of um sod that will need to be uh put on the infield. So you can see uh they actually regraded and leveled um all of
the infield um to be true with home plate. So they've put a lot of effort in there making it really really nice. Um so you can kind of see the area off to the side is a little bit scruffy. So, that's where the sod's going to end up being put in. Um, and then they're
starting to put down the stone foundation for the um, uh, porous pavement that's going to go in. And that porest pavement should be the last component of this project um, other than going through and doing a punch list.
So, um, they've put in so much hard work. It's been Yeah. amazing to watch and uh it's one of those things like you don't realize how much you need a renovation till you see these things. >> Um >> well, okay,
>> if you're not you're not like in baseball every single day, right? You be like, "Oh, there's a baseball field. That's fine." Um no, like the amount of detail that they've put into this has been extraordinary. Um and it's going to
be a beautiful facility. U it is u but yeah once we're actually out there and able to use it so yeah >> substantial upgrade >> massively yeah >> are those bleachers for fans to sit at
they're not >> those pads there's >> I guess that doesn't really show just pads for them >> okay nice there's like where there is >> might be one right there >> is where the fence ing in those poles
are um so that is one um pad that they'll put bleachers on and then there's one on the opposite side field as well. So um yeah and then the dugouts those are the other um cement had that was put down in there.
So those are really cool. Um once the forest pavement's up then they can finish putting all the rest of the fencing on. um they just want to make sure they can pour it and if there's not any, you know, um issues that are going
to mess up that pavement. So, yeah, it's uh very exciting and I am pretty sure I mean I will say the completion is expected at the end of October, but it might even be like the end of this week, which is phenomenal.
Um so, yeah, they're doing really great. have any questions? Well, you can do it. Maybe there went too far. All right. So, this
um is the review of the draft for the transportation policy. Um it's a one pager. This is from Harrington and PE, our um town council. Um I think I sent it out a while ago. Um,
but yeah, I'll let you guys discuss and will there be like a sign off of this iss that they've read the policy. >> Yeah, absolutely. Yeah, we so we had
also we talked about um implementing this as a policy. We would also include it into our uh seasonal staff training so that they're aware of this. Um and uh yes, as we go through when we typically
go through all of the other policies that we have, we do have the staff sign off. They understand it and uh they, you know, been through it with us. Um, are there other policies either leave
camp or elsewhere you talk like I talking about like you can't take people in well or you have to have two people in the car that >> uh well so our I guess it's not really
an on paper policy um but we do not transport kids in our own vehicles at all. Um if we did, let's say, have to um transport, let's say there's like a couple extra kids, yes, we always have
two staff together. Um if there's with, you know, especially one kid, um but lower numbers, you would have two staff members. Um and that would only you'd see that in like the the truck if we had to use the truck or something. Um, but
otherwise like our own personal vehicles, Google would never use those. >> I I think that those are things probably should incorporate into a formal policy. >> Okay. >> Whe whether it's
part It's not it's not really covered by this. It doesn't seem to be really covered by the town policy. >> Yeah. Um, other than those two items, there anything else you would like to see in
that? Um so we have an age requirement. Um, again, with any of the vehicle laws, they're really
vague. Um, I would say, at least my understanding is you have like if you're going to sit in the front seat, which we don't like kids sit in the front seat anyway, um, they would, I believe, have to be 14 years of age or I think it's
over 90 pounds. I was thinking more. We have an age requirement for driving. >> Oh, absolutely. I mean, it's so typically we're only going to allow somebody 18 or older to drive. Um, but
if we do, um, I mean, obviously you'd have to have a truck. >> Um, but, uh, we when we go through the process, we actually do an RMV background check. Um, so you have to meet the uh requirement for that. If you
have any sort of um if you're like close to being over with your points, um we would not let that person drive. >> So um yeah, we have to do and the RMV background check. Um and again internal
policy not written is that it plus we want them to have some experience not just going to throw Okay. >> A new driver, you know, in with a total passment to date. >> Yeah. >> Not a great idea. >> Yeah. I I I would say
anything that you have as an internal unwritten policy should >> agree. >> So, all of those things. You need a line in here that says um follow all like speed limits, driving
rules of the road type thing. It's the one thing I don't see in here. I mean I mean it's inherited your license, but you're great. I I think this one is specifically
related to like the transportation like the the vehicle itself, but um I guess we can add >> those things in. >> Um there is a a town driving policy use
policy. >> So they do sign off on that. Um, and that is pretty ind depth with all of those things as well. >> In terms of the 48 hours is that I mean
I know it was an issue which is why we're talking about this, but in previous instances, has that been an issue? Is that something that could trip you up or is that something we can adhere to without issue? 48 hours. What
do you mean exactly? >> It says uh making sure the vehicles are available at least 48 hours prior. I just want to make sure we're not setting false expectations for the staff, >> right? Um I think that 48 hours it seems
pretty appropriate. Um I mean things happen like we've had uh buses break down, right? >> Um so there's things like that. Um, and typically in that situation, the bus company would send another bus to come pick up the kids. Um, as far as it goes
with, you know, our vehicles, you know, if there's something, yeah, it we will check all the vehicles to make sure that they're okay. I mean, we take them through, we do the annual inspection. We go through and give them
a voice over at least once a year to, you know, tell them to check everything, make sure it all looks good. Um, and that's outside of doing the inspection. Um, so, you know, we do pretty good for maintaining those vehicles. Um,
>> but availability 48 hours prior. Just want to make sure that's attainable that you're not setting yourselves up for a false and you're failing it out of the gate. >> I believe so, but I mean stuff happens. So like
>> I guess that's the and it's going to be something like the >> the field trip programs where or no maybe or something like >> it's planned as a beach activity. It's a rainy day. >> Yeah.
>> You want to take them somewhere. Mhm. >> If you don't Yeah. >> And that's more of a a realistic situation of something that might happen. But again, that's a reason why, you know, we do take it in to to make sure that everything is okay with it. We
do ask and part of the driver vehicle uh the driver use policy is to, you know, check your vehicle. >> Well, I mean, that's assuming the vans are enough capacity for whatever program is. >> Yeah. Then you don't need to have buses.
>> Buses or rentals or something. >> Yeah. I think what Kate's saying though is if the night before if you guys get if all of a sudden the forecast changes, right? >> And you can't go to the beach. >> What you said is that you would have confirmed that you had vehicles two days
prior. >> Mhm. >> Yeah. It that should be an appropriate amount of time, >> right? But if you've only got 16 hours notice because forecast changed, then I don't think you can meet at 48. >> Correct. Um,
>> I don't know what each just like >> I hear you. >> Yeah, it could box you into something that's >> which I mean >> I mean if that's the point, but just be aware of >> Yeah. No, but you probably need some
language there >> or you just need I mean >> it it does limit the I mean either either you've got to be thinking ahead a little more
>> even when it doesn't look like you need a contingency and making sure >> or making sure that you have contingencies that don't require transportation, Right. >> So even that's >> and we did discuss that and that is
something like you know in this situation um you know if you end up with extra kids and not enough seats um for kids then we would have to change the programming for that day. It would have
to be you know I think there some parents would probably be upset because you know they were expecting to go on a specific field trip. Um, but at the end of the day, if we're trying to abide by this transportation policy, then we would end up in a situation where we
would either have to find an additional vehicle like you're kind of saying at last minute um or yeah, we would have to change the the programming to be something, you know, at home base. So,
>> and I guess I think it I mean the 48 hours kind of makes sense at that point because then you're you're making that decision ahead of time and giving everybody some heads up about it. You have somewhere to >> Right. >> Okay. You know, we can't take everybody
on this day. We need to change the program to this week something else. But you get a day warning. >> Yeah. >> Readjust. >> I mean, that would be ideal. Um, and we do that as often as we possibly can. >> Right. >> Yeah.
>> Yep. But as often as you possibly can won't suffice. This is every time. Just making sure that's clear the way it's written. >> Yep. We'll we will have further conversation about that.
>> Just um limits some flexibility, right? >> Yeah. But yeah, to an extent limiting flexibility and needing to plan in advance also eliminates some >> Yep. Touche
>> mayhem that result from trying to make things happen last minute. >> Yep. >> Absolutely. >> Okay. So yeah, I mean I think maybe gather, you know, gather up the
the other unwritten guidelines and figure out how we incorporate those whether that's a as part of this policy or an SOP for the staff or something.
But any any unwritten policies should write them down. Yeah. Do the drivers sign off on did you mention sign off on? So like the roster of people who would drive people has to sign off on Yep.
>> Um they already to drive the town vehicles there is a driver uh like a vehicle use policy. >> Um so they have to review all of that and sign off on that. Yeah. >> Gotcha. So yeah, that'd be simple just to kind
of add this into that >> and that does include the line employees operating municipal vehicle or personal vehicle working shall drive defensively traffic. Um okay >> okay okay
more to come on that other policy I think sort of along the same vein uh one thing I I think I mentioned this last time I looked at the school board has I don't if anybody else has gone to
look but a a very extensive list of policies I don't think we need to go quite that far. But I think they're probably and we probably have there are probably a lot of policies that are not all gathered in one place.
So that maybe is step one to >> okay >> to gather policies all in one place and see what we have and then and then go from there. Uh and you know theirs is everything from you know how how they operate.
>> Is this like a web page that they have? >> So is it on the school department web page? I mean they have they're eight snap there uh 11 sections and each has probably 15 documents on
it. I mean, yeah. So, we can um we do on our websites have website have a like forms and documents uh icon. Um and so we could that would be something we could
definitely do would be to pull them together because all of the um the policies as far as like signing up for programs. So the cancellation policy, transfer policy, um refund policy, all of that stuff is
in there. We could put that in as one section. Um then we also have like the handbooks for the participants. So there's like a discipline policy for the participants. Um and then we also have like a handbook for our staff. So that
would be think of it almost as like discipline policy for staff. I'm just using discipline as an example. I'm not trying to like focus on that. Um there's many other policies in there. Um but yeah, we could do that and pull that on to the one that we
>> did and there's, you know, like the park rentals. >> Yep. >> Reach parking alert day time frame and open and close time. There's there's lots of those things. There's also a number, you know, there's
both the school committee and the select board have policies about how to interact with staff more things along those lines. U pointing to other committees if all you things that we do but are not necessarily written down. Okay,
>> makes sense to start writing it down. I don't know if anybody like would volunteer to help with that. Do you want it to just be department or you want it to be like we would have a department section, we would have park commission section.
>> Um I probably both. Yeah, probably. Yeah. >> Yeah. Because there is there an internal site for um parks and wreck employees to go find all the docs they need? >> Yep. Um, so internally we have uh we
call it our M drive. That's where we keep all of our internal documents for our department. Um, the M drive also has a um public folder. So if there's other departments like HR, um, if they have forms, finance, if they have forms, um,
we can find all of that stuff in one location. But that is an internal, um, that's not something that's available to the public. But yeah, that's your employee. Some stuff you need to know. >> Yeah. So, yeah, as far as that goes, um, you know, yes, we have all that stuff
internally. Um, as far as it being gathered and having like all the policies in one place. Don't have that. Um, it would be broken up between like, you know, um, camp all the information for camp in this folder. Um, and you
know that we had it all broken up into years as well. So, um, yeah, but Saul's talking about like having a one-stop shop like online. Um, that's something that we would have to pull that together.
>> Public consumption. Yeah. >> Yeah. Maybe all right. Yeah. So, I don't know. Is there anybody anybody jumping up to? >> There's nothing I am worse at than Yeah.
So if you want to sign up for failure. >> Oh my goodness. >> All right. Well, we will move. >> Are you saying to just peruse other um policies? >> No, I was to hopefully help with sort of
gathering what we have and organizing in some fashion. >> I mean, we do have a new office coordinator, so that's something I can, you know, task him to do. And that would be a good uh training for him as well. So it's kind of like a you know
scavenger hunt. Find the policies, put them together. >> Dual purpose. Yeah. Yeah. No, that's good. Okay. >> So that might make more sense. >> Good idea. >> Yeah. But yeah, I would I would encourage all of us to go look at both the select board and the
school committee's list of policies and if there are as we sort of go through this figure out >> are there things that we're missing. >> Yeah. >> Uh things that we should include discussion.
>> Awesome. Yeah. Okay. um one that or one I guess potential change I think we could make um related to our earlier topic is um
giving you the authority to grant permits and waiverss for park use. >> Okay. >> Um rather than than having the routine ones come to us. >> Yeah. Uh the way that the select board
has gone ahead with their I think with the the liquor licenses that one day permits is they have authorized the town administrator to grant any that he sees fit. >> Oh interesting. >> If he is not going to grant them then it
goes to the sideboard. >> Oh interesting. >> Okay. >> Do something. So >> yeah, >> a lot of probably repetitive, right? >> Yes. >> Yeah. A majority of the ones that we do, >> right? >> And then I think he he brings them to us
in each meeting. >> Yeah. >> I mean, yeah. Like, you know, we know that the road race comes in September. >> Yep. >> This and that, the other. And they're all >> routine and regular. Somebody wants to have a birthday party wherever.
>> Yeah. Birthday parties. I usually don't bring two guests. That's like if it's under like 25 people, I >> do that. Um, but if it's going to be something like people are advertising as like a public, hey, we're having an event, please come here, those are
usually the ones that I bring to you. >> Yeah. Alisha, are there any policies that you think we should bring forward and discuss as a commissions? >> Yeah, that's a really good question. Um, I we definitely need to revisit the
sports um uh fees and things like that. Um, I think especially with knowing that the caliber of the fields that we now have are is
going to be, you know, we're going to see increased desire to use that space. So, um I think it does make sense to look at, you know, reooking at people outside of the community if there are outside
organizations or um you know, what that looks like as far as the costs to be able to rent those fields. Um I think we also need to think about like what is included in those things. Is it just like you're just
getting permission to use the space? Um, is it, you know, you're getting the fields lined before you use them? Like all of those kind of things. I I think we need to look at that a little bit more. Um, >> and
do we do we manage that? the sports field >> field use. Yeah, there's a field use uh permitting which we we do run those. >> Um and we are going to have to look at um like you had mentioned before with
the new building. Um I know that uh the town administrator had said he wants um me to meet with him and u superintendent to kind of discuss basics of like what that would look like, you know, because we're sharing that building together.
Um, so I know that's something we're going to do relatively soon, but ultimately, you know, that's going to bring forth some sort of policy that, uh, we'll have to discuss here. Um, especially because I know the auditorium
at the high school seems to be in demand. So, I imagine having another theater >> Yeah. >> available in town whenever that is, >> right? >> There could be interest in different groups having >> Yeah. >> presentations there. Yeah, absolutely. I mean, we've had, like I said, we've had
a lot of requests already. Um, but because, you know, we have this, you know, legal restriction, we can't do anything at Google. Um, >> we can give permission, people permission to use it, we just can't charge, right? >> That's unclear.
>> Yeah. So, we're trying to figure out all of that because there there has to be a set understanding of the usage of that space. And right now, you know, we all kind of moved in on a whirlwind and there's been all kinds of other issues that have happened with that building.
So, it's not like, you know, we've had a lot of time to be, hey, let's sit down and talk about, you know, we've done it the best that we can, but um, you know, we really need to think about the future use of that bit more. Um,
>> yeah. Not I can think of off the top of my head, but I can definitely put a list together um and send that out to you guys and do that. >> Yeah, we talked about raising the
participant used the youth leagues. We raised it $15 or >> Yeah, it was 15 originally and then it went up to 30. Uh, so >> we were going to do it again. >> We said we would revisit it, I think,
every 3 years. Uh, which we're probably past that last. >> Yeah. >> Yeah, >> for sure. So, >> most of their registrations are opening out for spring. So, >> and we've already told everybody that if we're going to do some sort of increase,
we would do it. Like, so if we made that decision, let's say in January, we're not going to charge you have to give them time to build. >> Yeah, you we can't expect them to just pay that out. That's not realistic. >> Um so yeah, we've been really flexible
with that um in the past and I would suggest continuing that. >> Yeah, um have you ever kept wells drilled? >> So Ker has a well. >> Okay.
>> Um yes, there are a few. Um, I need to check in with one or not, sorry. Um, highway and see if there are ones that we still need to look at. Um,
because I know they've been putting them in like where they can. So, I think they did some sort of well for the common, right? Um, so I know they've been like slowly doing them um as they have the ability to do so, but I know back in
um where they're at with those if there's any outstanding for any of the fields that >> I see I mean the chat in the baseball field. >> So Wickham uses that. Um there's a
little pond over there. So, I think they use it when it's when they're gasping. >> Yeah. >> Um I don't think there's a well there may have sprinklers on it.
>> I've never seen sprinklers on it, but it's very green. So, I don't >> That's why I think it has sprinklers >> because it's one of the best looking. It looks fabulous. It looks great. um Shaker Lane, but but that doesn't matter
because that's going away anyways, but I think there was a sprinkler system on one time. >> And there's some kind there's some kind of water in the out some kind of water lines in the outfield. >> So, separate from the puddle >> uh that doesn't matter,
>> right? >> We'll have to figure out what that is going to be. I mean obviously if we can in have um irrigation installed that's obviously the optimal >> Yes. Yeah. >> use that we would like it to have. So you know as we're going into the process
of having to build those that's definitely should be part of the conversation. >> Yeah. And I was wondering about the in terms of the I know the water bill is a big chunk of >> costs are still >> Yeah. >> still paying water bills. I honestly I
have not seen any of those like 800 or $8,000 water bills in a long time. >> So I think the the wells where we needed them have worked and that is either I'm not
getting those which would be really bad. Um, but I truly I don't I don't think that yeah, any of the water bills that I've gotten for Herper have been fine. I've not had any issues with that. So,
>> the high school is awesome. All the soccer fields at the high school, right? >> So, that might be through the school department that they pay that. >> Those are all >> Yeah. Yeah. Those are irrigation. Yeah. What?
>> There's a drain field under that field which is >> right. So, >> right. Hopefully they're not irrigating far enough to get down field to add water to drain. But that's it. >> I I somebody else follow.
>> I do have a question about the beach fees. how we had the a lot of conversations going into this summer about trying to raise money for clean links and finding money. Is that also something we need to >> discuss again? >> Yep.
>> Yeah. Yeah. Yeah. probably be good to check back in with them and see that they're I know they had a lot of issues with the
plans that they were the permitting and things did not give us. >> Yeah. >> Yeah, that would be a good one to review again. Okay.
Anything else? Okay. >> So, I found out that uh Windows 10 is >> what? >> Going away in October. >> Wait, what is going away? Windows 10. Any support for Windows 10?
>> Um, which I think is what is happening >> in this >> starting to break down. >> It's starting to break down. Um, okay. >> That's correct. Okay. Um, so special events. Uh, yep. We had our October
Fest. Um, uh, a big thanks to Derigible, Tavern the Square, Spring Brook Farm, um, Perfect Party Rentals and Twin Brothers. Um, you know, they really helped transform that space uh behind 36 King Street. And I mean, it is a totally
different feel than having it at 550, but I thought it was um kind of a cozy, nice experience. Um, I had a lot of positive feedbacks uh from families. Um, some folks were like, "We were there for five hours. don't know how that
happened, but you know um so that's a a good sign that people are having a good time and enjoying themselves. So um yeah, it was a a really great experience. Uh I think talking with um the police details, I think we estimated
that we probably had about like 2,000 to 2,500 come through uh throughout the day. So um pretty pretty big event. Um, I would say a little bit smaller than last year, but you know, um, we also are
right off of 195. Um, so yeah, uh, it was a really awesome experience. It was great. So, coming up, we've got Trunk Retreat. Um, that is going to be at Alumni Field um at the in the parking lot. Uh, we
typically do that area. will shut that off. Have um uh parking over at the middle school. Um the we will have food trucks there. The to be determined is I know Tim's still working on um solidifying a couple of
those. So, as soon as we know, we'll get that information out. Um we do a u costume parade at 6 p.m. Um and then once that's over, we will open the actual trunk retreating. Um, so that
will start at 6:15. Uh, we usually say the event goes till 8 o'clock, but realistically it's when candy runs out and everyone disappears. >> So, um, yeah, if anybody is interested in um, putting together, having a trunk,
a display, and giving out candy, um, they can register uh, with us so they can give us a call and we can get them all set up. Um, yeah, it's a good time. Um, it's a lot of fun to be able to like grab a trunk and, you know, do all that.
So, uh, that's a really cool experience if you haven't had fun. Uh, it's a great opportunity for businesses. Um, uh, just to kind of, you know, get out there and meet people in the community. So, um, again, yeah, we're looking for trunks. So, if you're interested, get in touch
with us. All right. And then I've got okay so director update um Saul you had asked me to do kind of like an overall um review of fiscal year 25 which is
actually last year we're 26 now. Yes. >> Um C budget. >> So um I broke this down into three slides. Um it's cuz the revenue I wanted to try to be as
clear as I could be with it. Um and with it we have um no I didn't put the show button that should be true. Okay. So I apologize for that. That should save what you sit on there. Um all the prices are correct.
Just that title was not. Um so we have two different ski um options. So one would be at whatusett mountain. Um typically that was last year uh third grade up through high school. Um this
year we are not going to allow third graders to go to Washington. We have made that decision. Um so uh that will be a bit of a difference for this year. Um but uh that year it was third grade
up to high school. Um and then Nishova is um essentially uh kindergarten through 2 grade. Um and there were parents that could have decided if they wanted like their third or fourth graders to go to the showa that we let
that open for them so they could choose to go to what you said what you said borna. Um so the reason I kind of explain that difference is that um what operates one way and the show operates
another way. Um we're trying to switch over to um the way it um operates this year for Nova. So we're hoping that we can do that. So what that means is um what we do on our
website specifically to watch us is we're only charging for the transportation and for uh supervision. Um, so that was for the six weeks it was $225
um per registrant and um the rest if you chose to if you wanted to sign up for lessons or um to pay for the lift passes or if you wanted to do rentals all of that you would have to do through a
website on Wuset that was um based off of our program. Um so what it took in that revenue for all of that side of it. Um we were only charging for the transportation and supervision what you
said. That was it. Um the numbers for what you are higher. Um so we had uh 111 registrants um for um between those age grades. So this is broken up between um third and
fifth grade, sixth and eighth and 9th and 12th. Um so you can see the number of registrants in each category and um the very top is um there was a how do you want to say you could get a
guest pass for someone. So, um, if you, I don't know, as a parent, wanted to go and ski with your kid, we could get, um, a special rate, which was like $55 for a pass. So, if you wanted to drive up there and like ski with your kid, you
could do that. Um, so obviously not that many people took us up on that pass. Um, but, you know, we've had a couple that did that. So um it's something nice that you know we can offer the parents or you know if they've got aunt uncle visiting
whatever. Um so uh those are essentially the categories in which we uh were charging uh for us specifically. >> Um so like I said that is how we're trying
to set things up with uh the showa this year. um they have a new system, so we're hoping that they might be able to do that. Um but the way that we did it last year, this is where it gets a little bit complicated. So um on here we
have um you have multiple options to be able to um purchase for uh Nishoba. So that would include um transportation which that would go to us
uh lift ticket um you could do transportation lift ticket and rental transportation lift ticket lesson it it goes on right it's really complicated so um that's why I wanted to make sure I had everything on here so you could see each of those different line items that
we put up. Um, helmets are required. So, if anybody needed to uh rent a helmet for the season, which would be the six weeks, um, it would be an additional $50. Um, so at the top I have a little
asterisk which says review of the uh, Nishobbo revenue. And the reason I put the asterisk in there is um you know we took in $27,1880 but at the end of February we cut a check to Nishoba to pay for the lift
tickets um and the lessons all of those things uh for a cost of $21,95. Right? So that's a very very large invoice um to acid pay at the end which
I mean we have that money obviously we took in that revenue to be able to do that. Um but we if we're able to do it the other way it it just kind of looks a little bit better with the overall budgeting. Um,
so, uh, because yeah, we have 48 kids that are signed up and we have 27,000, right? That looks kind of weird. Um, but yeah, all that money goes back to Nishoba. Um,
so at the end of the day, we um I broke it down into each of those individual groups. So, there's Nishoba speed uh which has the revenue um wages. We do have staff that go and help us out uh on each of those days. Um so, uh we have a
wage line that we pay those individuals. Uh and then the expenses. Um and at the bottom, I just kind of broke out those expenses so you could see what exactly was being paid. Um so in that expenses, you have a divas, which is what we used
to go to the Shoa. um that overall invoice to the Shoa Valley Ski said for the um uh lift passes, the lessons and the rentals. Um the MBT bus, that is the
coach bus that we use that take the kids to Wusid. Um and then at the end of the day, there were some of those Wus passes staff purchased. um wage breakdowns. We have the individuals, how many hours they worked
and what the rate of pay was. Um and ultimately what they made um during that six week time frame. Um some of them worked both the uh Noba and the uh Wuset days. So they would work uh Tuesday and
Wednesday and some of them just chose to work one or the other. Um so some have more hours than than others. Um so at the end of the day um if you look at the overall net value that you get from um
because our ski line is going to be everything ski related. So it would have the wetuza program and the program in al together. Um, so overall you would get um a net of $12,000,
a little bit more than that um before we start calculating in the program coordinators wage and benefits. Um and we're calculating in about 100 hours because there's two. So one takes the show and one takes uh Busit. So they're
not having two people be out, you know, back toback two nights in a a lot. Um so, uh they put in about 50 hours worth of time, um pre, during, and after. Um and then the office coordinator also
helps out with doing um rosters and communication um and marketing things like that. So once we take those um out, we're kind of left uh with around 6,600. Um, and it might seem like that's a bit
like a a lot. However, we do have other uh items that we have to cover um through with our programming throughout the year. Um, and those are sort of those indirect costs. So, um below I have that list um that I presented at um
our budget hearing which was in um fiscal year 26. Yes, because we were talking about 25 in there. Um, and so overall, um, if I get rid of the staff wages, which we've done
of that percentage of inclusion, so I took that out, um, we have still $116,000 that, um, we still have to cover uh, for our department. So those programs do have to be in the positive so that we're
able to be able to pay that um, at the end of the year. I can see why you want to get the same program for Nova as what you said a lot cleaner. >> It is a lot cleaner. Um
and it's a lot to keep track of. Um because at that point I mean either e either way we are going to end up with passes and we end up especially with the the uh the job one we end up like handwriting every single one of those
says like you know um Kate signed up for skiing and Kate is doing uh rentals but no lessons and I got to make sure that Kate you have yours. Um, so there is a lot of internal work that we have to do as far as logistics to make sure that
everything runs smoothly. Um, and then we end up in situations where, hey, you didn't bring your pass today, so we have to get you another pass. Um, so you know, those things happen. It's just the way way it rolls >> versus what you said. I think the
parents pick it up ahead of time, right? >> Um, >> I forget. >> I don't know that they do. I think we give those out to you. However, they run off of an RFID chip. So, all of that is on their side. They schedule and say,
"Hey, Littleton, you know, your group is going to be here on Wednesdays, and you have access to the um uh to the lifts between 3:00 and 7:00. And then as soon
as 7:00 rolls around, it shuts off. And you know, Kate, if you try to go in for that last run at 71, >> get on. >> You can't get on. You can't go through the locks. You know, >> always trying to duck the line. >> True.
>> You're the one we got to go find at the end of the night. Make sure we can get the bus leaving. >> True. Um but uh yeah so again that's kind of like a a good advertisement for technology being extremely helpful. Um
so uh yeah so there we have two different programs essentially um and they do operate a bit differently because there's different types of operations at each hill. >> Okay. And so for this coming skis
season, >> it will be what? Kindergarten through third grade at Shabba. >> Yes. >> Um yeah. So there will be no options um for third grade to request to be at uh Washington. >> Yeah.
>> But you could request a trail. >> Correct. >> Yep. If you are a parent that would want your kid to go to um um the showa and it was in Russell Street,
we can arrange that. You know, if you want your high schooler to go, I don't know that we can do that because that's more transportation issues that we have to work out. >> So, how do you get somebody to register for this? How is this when you
>> a lot of communication? >> So is is my rack board is something like is it capable of doing if I have a kid who's there every other week and wants a helmet and is not is just going to take the bus and has their own skis, how do I
register for that one? >> So we create that's why we create all of those individual options. So, um, when you go into my wreck, um, it >> just click >> you'll click you'll look at it and say,
I my kid needs transportation. >> You just click on whatever. >> Yep. Um, and so then it will register you for that. You pay that amount. >> Yeah. >> Um, >> yeah. And you know, we we have people
that are like, "Oh man, I want to do lessons in the bathroom." >> We'll help you re >> reregister for that. >> Okay. >> Yeah. Whereas if you're doing what it you know, you're just signing up for transportation and supervision with us
>> and everything else is >> and then Yeah. Once you sign up with us for that, we send you the information on the website that you're supposed to go to. This is the code that you use on the website. Um, and you would register there.
>> And then when the show sent you the bill at the end of the year, >> Yep. >> it ties back. >> Yep. >> Fine. >> Yep. >> Which is, you know, another reason it would be nice to >> not >> Yes. >> You know,
>> have that bill at the end. It's something that >> Yeah. Does NHVA have this set up though or is it something you're trying to get them? >> They're they have a new system. Yeah. So, their system is able to do it. Um
the question is will they be ready for this season or is it going to have to be next? So, that's the program coordinators are are working with them to figure that out. Yeah. So, we may have one more year of
this madness. Um, which is okay. I mean, this is how we've been operating. It's it's, you know, we can do it. Um, but, um, yeah, it's a lot easier for us to be able to do it. Yeah.
And so look, we're still working on the final details, but in terms of the planning, it's still going to be roughly whatever it is the
>> So the only reason that we wouldn't increase prices are if their prices increase. Um if our seasonal staff um wages increased um
just those would be the or the cost of transportation if those things increase. That's the only thing. We're not saying hey every year incrementally we're going to increase our prices by 5%. That's not how we do things. We try to keep them as low as possible
and we only increase them if we see that there's going to be some sort of financial um increase that we'd have to plan for in advance. >> Yeah. But I'm still looking at basically 100ish.
>> I mean those numbers might change a bit because like I said for the third graders so I would see we probably have maybe um the numbers go down maybe a little bit for watch and increase a little bit on the show just to
>> so that was >> that was just whoever signed up not a limitation. So yeah that these are actual numbers. So this >> and do we have any limits on >> um it's based off of bus. >> Okay. >> So um we are based off of the the
transportation. So if um essentially we will cap it for whatever the amount of space that we have on u for what you said it would be the charter bus. If we see that those numbers are increasing, then we'll put on second bus. Sure.
>> Uh but if yeah, we're not seeing those numbers go up that much, then yeah, we may feed that cap where it is. >> And then the most important question of all of this, >> yeah, >> is um when does this open up for registration? >> And we've had plenty of people asking.
Um so we we do have the information for what you sit and the show now. Um, so they are working on inputting it right now and those should be up I believe October 27th was the date that they gave us. So yeah,
>> hey, your registration's in. >> Let's go. I love that people get so excited about it. It's like I'm not even thinking about snow right now and you're like >> snow about that.
every day. >> Every day. >> Let's get those. Uh, >> last week the scariest all fired up their guns, so >> yeah, it's crazy. >> It's time. >> It's time. >> We had a frost. >> It's winter now.
>> Well, thank you for breaking that all out. >> Yeah, absolutely. Um, so if there's other stuff that you guys want to see like that or if you have feedback on how you'd like to see this different, um, again, it's like I know this is a lot of information. So, um, if there's a way
that you guys feel like I could simplify it or any feedback, obviously, you know, I'm open to that. So, I want to make it easy for you guys, I want to make it easy for the public. So, whatever I can do. >> Um, yeah. Yeah. And then while we're
here, I'll solicit any suggestions for the next meeting. I'd like to do one of these like a program each meeting. >> If there anybody's interested in >> sailing, >> you want to she's like sailing
whatever you like. But Peter had something. >> I was just going to say that the other big one is camp. >> Well, yeah. >> Just skip. Yeah. So I would say over >> that that big >> um yeah over the winter and probably you
know camp probably has one rolling too planning camp t you know before you before you set rates for campt. >> Yeah >> let's >> okay >> let's show that one. >> So I'll do that. Um >> I think we we should have everything in
now. There's no reason anything would be I think there's one performer, but I'm going to process that next packet. So, yeah, I should be able to do that. >> And yeah, sailing like maybe do sailing and fishing together.
>> Yeah. Yeah. Okay. For November, sailing and fishing for December. And I can keep going if we want more.
>> Write down a list of priorities. I >> adventures. Yep. >> There's lots of moving pieces with that too. >> How do the expense allocation for camp but comply
how that works? >> Okay. If you like come in, have a conversation about it. There's No, I'm dead serious because >> if I am not an accountant by obviously trade um so if there's things that you
can help me >> do to show this stuff better. I love that >> you're looking at this and you're like too much. >> I love spreadsheets. Do spreadsheets. I look at spreadsheets all the day. Oh, norm.
Um, yeah, that would be awesome. I'd love that. Um, okay. And are we good with that? Or you have any other questions? Okay. >> Um, so hiring update. Here are new people.
Um, so Jeff Babbot, he's our uh program coordinator. Um he's also a professional um uh ultimate frisbee player for Boston Glory which is pretty cool. Um and we have Nate Glen Cross uh office
coordinator. Uh he also has been working for uh the assessor's office the last couple years or last couple summers I should say. Um so really really excited to have them. They're both both on board. Um they're really great. They've
been um yeah, ready to learn and excited about being here. So, it's really cool. Let me get a chance to come in and meet them. Um they're lovely people. So, perfect. >> When did they start? They both start the same. >> Yeah, they both started the same day. Um
so, it was last Tuesday was their first day. Yeah. So, we're going on to second week here. >> Great. >> Any uh ultimate programs in the future? Of course there's going It's funny because we've had uh Buddha um I forget
Cat is going to kill me because I'm forgetting what it's standing for. >> Is that what it is? Thank you. Wow. Um so they have been doing a program that's been It's okay. So, um, I'm really
curious to see, um, if Jeff can definitely drum up, uh, you know, some new programming in that aspect. And it's, I mean, it's a pretty awesome sport. >> Really tough to play. And, um,
>> yeah, we have so many athletic >> since I played high school. >> Yeah. >> He was on a billboard on the side of 93. >> Really, he still is. >> He's legit. which one's kind of like when I played it was very
>> no billboards, >> no billboards or no like no nothing commercial like it was the antithesis of >> right >> a commercial sport and now it is very professional on TV or on YouTube but
>> yeah it's changed a lot >> so we're we're very lucky to have them both They're they're really really awesome. >> Um >> but yeah, you would think he should be able to slap together an ultimate frisbee program in his sleep. >> Absolutely. And that was one of the
things like on his resume. He has been the um uh youth programming. >> Was it Lincoln? But yeah, >> yeah, he did um he did summer camp this past year. Uh I ran the summer camp in uh Lincoln. Uh but he also for the New
York Empire and for Boston Glory has been running their um youth >> um programs. So yeah, we're really excited. He's a wicked sharp kid. Super smart uh
uh oh uh MRPA. Um so this Thursday we are having our annual um advocacy day. Um, so Tim and I are going to go down to the Massachusetts State House. Um, it's something we've started, I think this will be the third year of doing it. Um,
it's been really awesome. Uh, we do sort of a presentation about parks and recreation and, you know, working with our legislators. Um, one of them I think it's Representative Vaughn. Um, he's I think
from Metro. I'm not 100% sure, but he's been super active about um different uh topics and things that have come up with uh parks and recreation. He's got um a bill out
there for the um AEDs, the portable ones for fields. Um so uh you know there's there's a lot of things that we still have out there. We've got um Christian's law um that's still you know out on the
floor. Uh we also have um there's been a lot of different discussions about turf fields and whether you know we should have requirements if we should even allow them. So there's a lot of
discussion going on about um a lot of different topics uh within parks. So, uh Tim and I will be there. Um hopefully we'll get a chance to interact with um Senator Eldridge or um Representative Barciero, that would be awesome. Um but
it's a really great experience um in the future if you guys ever want to go to one of those and experience it. It's it's really a cool thing. So, um I'm really glad that we've been doing it the last couple years. Um so we will be there on Thursday. Um
public input. >> Thank you. >> Good. >> Um some new business. Um this has been something I think you guys have uh known about this uh for a while. >> Big warning on the website. I was like
what's happened? >> I help. Um interesting. This is probably part of it like slowly dying. Um, but we we had gotten funds to resurface the basketball courts at 300 King Street.
Um, we've gone through the whole process of um putting them out to bid. We have a company that we're going to use. So, we are going to um try to get it done obviously before winter sets in. Um, so we are going to close them uh Thursday
through the 27th. Um, much like our tennis court, uh, they'll fix the cracks and they're going to resurface it, but it also will take 10 days to cure. Um, so we are asking that the public stay off of those ports in that time frame.
Um, we will have advertisement like that up. Um, Tim and I are going to go out and put a fence up around the perimeter of the ports. Um, so, uh, yeah, just a please stay off them so we can do something very nice and repair them so they can be great for another five
years. Um, so that's just some new business. >> Doing any different lining or talked about that one? >> Uh, we did talk about it at one time. I think we're just going to do it just as it has. >> Yeah. Um, yep.
>> All right. So, I'm gonna stop sharing because I think it's just gonna break down. I don't >> business is next. >> It's your computer. >> It is 100% my computer. I know. I It has
a date with I'm seeing tomorrow. Um so, just some more awesome photos from um this past October Fest. Um, yeah, it was really nice to have it amongst the trees and in the green and
um, yeah, >> it was funny. I saw the tractor driving cuz they drive past my house. >> Oh, the spring spring Brooklyn. Yeah. >> And I saw it going by going, "That's an odd collection of things on a tractor." And well, no, then I saw it there. Okay.
>> Yeah. So, they were really great and they donated um some of the uh pumpkins and the uh corn that we use. It's funny because everyone's like, "Oh, it's so beautifully decorated." It is. However, a lot of people don't realize um we use
it for safety purposes. So, um we put the mums, the pumpkins, and the horn out so people aren't running into the guidelines. I mean, I know it sounds silly, but that's the reality. Uh it works really well.
>> Um so there is a purpose to having it uh decorated the way that it is. Uh so yeah, >> excellent. >> I'd say it was definitely nice having it with grass and trees. >> Yeah. >> Yeah. Not not tent
>> and and the mix of sun and shade is really >> Yes. Yes. >> All right. We've had no motion. So this is the first one. One person gets shot. >> Make a motion to adjourn the meeting. >> I will second that >> motion to second. All those in favor?
>> I I >> We are adjourned. Thank you very much, Little. Have a good night.