o'clock. We're going to call the meeting to order. >> Jim Dugen just came in. >> Um, welcome to the PMBC meeting for December 10th. Uh, we'll go through the warrants.
Uh we only have one warrant and that is for the LLB work at the uh bring it up here.
LLB and uh building structures at the uh police station. And I talked to uh Brian Valentine last week and I I said, you know, you you need to help us out on this a little
bit. So he he knocked $3500 off, which I was dealing from a position of weakness. >> $350. >> What's that? >> $350. >> What' I say? >> $3500. >> That's the That's the total invoice.
Yeah. So, uh, let me share the invoice here. How do I do that? Oh, here we go. Share. So, this is the revised invoice. Can everyone say see that? >> Yep. >> Yep.
And I had sent out uh an email earlier that uh Bob and I had reviewed the uh information that Brian Valentine sent over and we found that this had merit. Uh any discussion? >> Motion to pay the $3,500 bill.
>> Is there a second? >> Second it. >> Okay. Roll call vote. Bob. >> Excuse me, Mr. Chairman. Mr. Chairman, do you want to make the do would you like to make the vote to reflect the reduction from of the $350?
>> Uh, that's a good point. Uh, thanks, Jim. Uh sir the um the original invoice was for 3850 $ 3850 38 $850 and it came down to $3500.
So this is a revised invoice and it's been agreed upon between LB and Bob and myself. And uh Bob, you want to uh make that motion again? >> Yeah, I make a motion to pay the revised bill um of $3,500.
>> Second. >> I'll second it. >> Okay. Roll call vote. Bob. >> Bob Rley. Yes. >> Tim >> Tim Harvey. Yes. >> Bartlett. >> Bartlett Harvey. Yes. >> Steve, yes. Motion carries.
Next order of business is the uh approve the meeting minutes for 11 uh 12 and 11:26 as edited. Uh I had sent those out previously. Any comments or questions?
Is there a motion to approve the uh meeting minutes from November 10th and le uh November 12th and November 26? >> So moved. >> Seconded. >> Okay. Roll call vote. Bob >> Bobley. Yes.
>> Tim >> Tim Harvey. Yes. >> Bartlett. >> Bartlett Harvey. Yes. >> And Steve. Yes. Moving down to Shaker Lane. Uh Sean's not with us. He'll just give a brief update. The uh proposals from the uh four
remaining uh teams were received today. We originally had uh eight proposals for the uh responses to the RFP. Six were shortlisted, two dropped off and um we
ended up with uh four firms that are competing for this project. Uh interviews are scheduled for Monday and Tuesday of next week. Monday. Um because of the uh planning board meeting, they
are rescheduled to earlier times uh 4:45 and 5:45 and that will be with Conigley and Gil Bane. And then Tuesday at 7:00 will be with Shamat and WT Rich. And those interviews
will be held in the uh meeting room at the library if anyone's interested. And that's the update on that. Uh, senior center update. Uh, Brian, you want to take it away? >> Sure. Uh, I sent an update to to Steve and Bob to give them update on where we
stood with some of the warranty items. Um, from a contract perspective, we are in warranty phase right now, and we will be scheduling a 10-month walkthrough with our commissioning agent. Uh, I'd like to do that probably in the shoulder season around the March time frame. So,
we would walk uh set up a good time with with Eric as well as with Liz. Uh do a detailed walkthrough of the facility, make sure there's nothing that maybe uh is still within warranty and that we can generate a list and send over to Commodore. Uh as of last week, there were three items that were on the list
that were um what we're kind of deeming as urgent to to get an answer on immediately. Um one of which was the front door lock. Um that has been corrected. However, I know that there's still an issue with the integration with uh access control. So, we will be we'll
reach out to Nshoba to kind of dig into the specs a little bit to make sure. And and Eric, if if I'm misspeaking on this, correct me if I'm wrong. I believe it's has to do with the exterior um button and the associated ADA closer on the
door, and that's not integrating with any card readers that maybe we need. >> Yeah. So if someone pushes the 88 button and the door is locked, it tries to open and it >> it malfunctions. So >> So this this well may not be in the
drawings and I'll I'll verify that. Uh it usually is a simple switch or a relay that they can put in that would disable that so that the door is not fighting itself while it is in the locked position. So um we we'll touch base with the showa and see what that fix would be.
The second item uh is the flooring um that we've had issues with with cupping uh delamination seam problems. Uh we've had the contractor out on site to try to uh perform a fix with it. Was deemed
that was unacceptable. Um the installer, I'm sorry, not the installer, the manufacturer had been dealing with some health issues. We finally got them on site to review that as well. We gave them a deadline of last week to provide um a plan in process and an actual
written letter from not only the manufacturer but the installer. What has come back as of um yesterday morning was a letter from Forbo, who's the manufacturer of the flooring material, saying that they feel as
though that um the installation may have issues. And so they're they're more or less saying that they're that they're not at fault for their material. CJM, who is the installer of this material, um has provided a proposal for fix,
which would be some cocking at the seams and re-rolling. They claim it would have a uniform um appearance to it after that, as well as increasing their manufactur. So, with that being said, I sent to Steve and Bob and like to discuss with
the committee. My recommendation for this is to give them one more chance, but to do it as a mockup and to not do the entire floor and waste calories if we're going to reject this out of place and have them either reinstall a whole
new system um or come up with something else. So, if we can require them, we've taken in the warranties. We understand um they're they're proposing this kind of cocking um substrate and the seams. If we designate an area that maybe is
out of the way that doesn't get as much foot traffic to provide a mockup uh and either have a representative from the committee or from the town or from the senior center to take a look at it uh to provide some feedback on it. Um, I just don't want to
have them do an entire fix and then feel as though they fixed the problem and and the town is left thinking that it's not fixed at all. And and so that would be my suggestion and and with your whatever your opinion is, I can relay that back to Commodore um to to CJM
through Commodore. So Brian, my only comment on that is I would not put it in a uh area where there's no traffic. I would put it in an area where there's heavy traffic. It's a good point. Yeah, because we do have means of egress on
either side. So maybe a door gets blocked off where there is a lot of foot traffic through there where where mainly it's going to get a lot of um a lot of traffic and it's going to have to be durable. Yeah, that's the only way we're going to really uh be able to, you
know, evaluate it. >> Yeah. Okay. So, >> yeah. >> Personally, myself, I I think it looks trashy what they're trying to do. Um, fill those seams with cocking. >> Yeah, I agree.
>> I know Liz is against it. She She does not like it at all. Uh from the what they've done in the barroom there, um the seams have already got much dirtier than the rest of the floor. >> Makes sense. Yeah. >> I don't know how that's going to clean up.
>> My my thought would be to see if they could cut a section out and um bring in some new flooring. >> Yeah. So, we have a lot of flooring in attic stock that I'd be willing to, you know, allow them to use for a trial. I
think the best bet is to go for doing a whole room like the barroom, Bob, and uh just redo the whole floor and see how it comes up because there's a lot of sections of the floor that are perfect. >> Yeah,
>> the seams are absolutely pristine and I don't know, the >> the installation of some of them just wasn't right. So, I think >> to to Bri to Brian's point, I think we need to give them
their last day in court, so to speak, and let them come in and prove uh that uh either their proposed fix is acceptable or it's not. And I think that's uh
that's a prudent direction to go in. I think also um we're leveraging not only the manufacturer but the designer as well for their opinion on it. As these manufacturers rely on these designers to spec their products and if
a client and end user is not happy with how this looks, we want to make sure we have a united front with both the designer and the manufacturer that this is not the condition that they expect their flooring to look like. So, um, well, I I agree with you, Steve, that
this last day in court is probably prudent to do in order to make sure we get the end result. That's great to know that we have the attic stock and a potential sec like a segmented room that could be done as a uh kind of a fresh start start
new. And then Eric, we may need to rely on you and your knowledge too about designating areas if say the if I'm I'm looking ahead a little bit, but if it's to replace the areas in question to designate where areas maybe are good and
maybe delineating where good seams are >> um is maybe an olive branch than to just say rip it up and put the entire new thing down. Um, >> yeah, a lot of the multi-purpose room is pretty good, but you know that bar room,
every single 6ft seam is now uh quarter of an inch gap. So, >> and in some places they they uh they went a little arai of the uh of what they were trying to do and widen it out even more.
>> Yeah. Yeah. So, so is all this in the bar room and the multi-purpose room or are there other areas? All the rooms. >> All every everywhere. Yeah. >> The both both floors. >> Yeah. >> Yeah. >> I don't know. I think we're just kicking
the can down the road. They got to they have to come up with some kind of fix other than that uh that cocking between the seams. >> Yeah, I agree. Mhm. >> And some of the other areas like the main corridor are perfectly fine. So the
it can be laid correctly. Um I just don't know what happened in the other rooms. That does lead to some validity from the letter that came from the manufacturer about their their concerns about ad adhesive flashing
underneath and not creating that correct bond that you need at those seams and therefore creating that cupping uh condition. So, okay, I will I will gather more uh information from them. I will find out when they're proposing this type of work
as well and I'll let the committee know and maybe I can have a representative and and potentially PNBC could have a representative there to discuss this um about what we need to do as as we're not happy with what the fix the quote unquote fix looks like right now.
>> Well, we're not happy with the way the fix is now. Uh we need to look at what they're proposing. >> Yep. and um kind of schedule that work with Liz. Um and then we probably should give some
kind of a time frame as to you know two or 3 weeks of traffic over that fix to see if uh see if it's acceptable. >> Yep.
>> Yeah. We have to be objective about this before we uh reject it out of hand. >> Agreed. Okay. I will get as much info as I can. Um the third item was in the um
vestibule area. It was determined after trying to put some uh Christmas decorations that floor boxes did not have the infrastructure for a plug in those. It's just wires that are coiled up in there. Um my first uh my first reaction was to go to the
electrical contractor and say why weren't these put in? My response to them was their response to me was they are put in exactly how it's drawn on the drawings. I then went to the engineer of record and I asked um are they correct in saying this? Their response was yes
that that this is how it was drawn on the drawings. But what I'm waiting for right now is was the design intent for potential hardwired furniture that doesn't need a plug in those areas that potentially that's why you put them there or is this an omission that you
had on the drawings why we had floor boxes in other areas of the facility that have the plugs um but those areas do not. So I haven't received that response yet. My suggestion or my opinion now at this
point is that in order to get this done, if it was on the drawings that the that we would have the town would have paid for it anyway, is to get a rough order of magnitude potentially from someone other than Griffin, our electrical contractor,
who's going we're going to be paying um quite a premium in order for this to go in. once we get that rough order of magnitude or a quote or proposal is potentially having another conversation with our designer about why this was omitted from the drawings and
what what the mistake was to get an answer from. Um I'd be happy I don't know Eric if it's you know we've with the library project after that project was completed we did have a few things that we we leaned on uh Randy O'Grady to get some quotes
from. I don't know if that's a potential option. >> Yeah. So, that's already in the works. We had Randy take a look at it. Um, there's eight eight um floor boxes in the first floor that have wires going to
them that are labeled back to the panel. >> Yep. >> And um it's just a different um it's a different setup inside the hole. So, it looks like that one is a screw on lid and the other ones are more of a hinged
lid. So, he's going to look at I sent him all the specs for it and he's going to look at the price for getting the new lids and getting the plugs for those or even a couple of those just so they can hook up Christmas lights or whatever they were going to hook up because right
now they you can't plug in anything in to that. It's just like a end of a wire with wiring. So, so if the wires are there, isn't it a very minor task to wire in the receptacle?
>> Yeah, it's just a matter of having the specific receptacle for that specific box that's in the floor. >> Yeah. >> So, >> yeah. And Tim, the reason I said the hardwired, we've we've had situations in other jobs where maybe if it's a conference room or a vestibule where the
furniture that maybe was intended for those areas comes with a whip and a and a hard wire to the floor so that you don't have a plug that's running through furniture. So, >> right, >> that was my first thought, but still I I don't remember. I looked through my notes. I don't have any of the FFN
meeting notes or minutes that that reflect that. And so, um, okay. I I think Eric, if you can send when anything back from Randy to me, um, and we can track this down to to get a little more, um, information from the engineer.
>> Yep. I sent him that whole, um, the whole, you know, scope of all those boxes and he's going to look for to his manufacturer for those and I'll get back to you. >> Were you still able to get Christmas lights up? >> Yeah, they were. They're all happy. It's
all good. Eric, how many boxes are there? >> There's eight of them on the first floor that are wired to be hardwired into either a piece of furniture or like a a cubicle wall, something like that.
>> Those are the ones that are missing the plugs, right? >> Yeah, they're wired in. They're just missing the end device. >> Brian, have we heard anything back from Commodore on that? Yeah. So, I I CCD them on everything that I wrote. Um,
they at first were surprised as well. You know, how did we not why wouldn't this brought up through any of our walkthroughs, BER's walkthroughs with our MEPs? Um, and so we brought in the the senior PM from Griffin who walked us through the I think it's EO301
drawing. Uh, and what's designated in those areas is called for the the whip to be pulled into that floor box uh with no receptacle. >> But yes, they're not >> even hinge open, >> right? To Commodore's credit, they they do they haven't gone anywhere. They've
responded to everything that I've brought up to them on that. >> Um, lastly, just from a senior center perspective, all DAM evaluations have been submitted. Um and all of the contractors have been notified.
Um lastly, uh had a meeting with Mr. Dugen and with the town um finance director uh and we spoke with a representative um from uh tax savers uh
exploring some opportunities in order to get some more tax credits from the solar uh PV system that was put in on the building. And so, uh, I think there's been a little bit of progress with that, Jim. And, and I have I owe you guys some documentation on change orders and the
overall, um, requisitions that were done throughout the year. I can I can provide those tomorrow. >> Yeah. No, thank you, Brian. You were you were instrumental in in making that uh, bringing that connection to us. Thank you. U, where we are at this point, it we had to be determined. We were advised
by the uh the tax consultant on uh with we had to confirm with the IRS what we declared as our tax year if if we had if we had declared a tax year whether it be July 1st whether fiscal year or calendar year. Um and it was pivotal because if
it was fiscal year it would uh the opportunity would have expired for us to even look for an extension. Um fortunately we had not made a a declaration which is good that we can make that as a as a calendar year. So I
have um requested um the necessary tax information from the consultant to it's going to be a cost about $4,000. Uh I've identified a funding source that uh we will pay the individuals um for their service in order to submit
the necessary paperwork for us to receive that. And it's about and Brian, correct me if I'm wrong. I think it's like 50,000 55,000 or something like that. >> That's correct. >> Okay. Yeah,
>> that's a good return on investment. >> Yeah, we did we also um we wanted to make sure as the PV system itself, there was a a state earmark that was uh secured by by the town. We wanted to make sure that that was not going to
interrupt any of the any of the rebating and and they did confirm that. So, >> yeah, that and that was $100,000 also, >> which was great. >> Anything else on senior center?
>> Um, if I may ask, I'm I'm hearing about this bar room in the I have yet to see a bar room in >> the in in the senior center. Someone show me that, please. It's something we designed very very early on in the project. It's very
secret. Yeah. >> Okay. Fair enough. Fair enough. >> Thank you panel. And you have to have >> secret password. >> Okay. >> Fair enough. Thank you. >> They didn't say you got to bring your own drinks.
>> Okay. >> Okay. Brian, uh 36 King Street. Any update? Uh just to close out on that as well, we would be scheduling a warranty walk through um a little later in the calendar, probably late spring. The DAM
evaluations have also been forwarded to you Steve and Bob. Um if there's a time if you want to go through them, they're not as many as we had in uh the senior center as Mass General Law uh designated, you know, the 18 subtrades. We only had
about four uh that hit the certain threshold. So those have been completed. Uh they should be in your inbox. I can resend to you. Um closeout documents have also been sent over in a link. Um and we can provide anything that's needed, but I believe we we should be from an administrative standpoint. Um
relatively closed out. >> I I thought we had uh we thought we'd commented on them, but you know, Bob prior to the meeting, Bob had mentioned this. So maybe if you can send them over again, we'll make sure that we uh we're in agreement.
>> Done. >> Anything else in 36 King? >> Nope. >> All right. Member input. Uh Bob, >> I'm all set. Thanks. >> Uh Bartlett, >> I'm all set. Thanks, >> Tim. >> Uh yeah, I'm all set. Just a quick
question. I saw in the minutes since I wasn't at the last meeting that the uh the committee will go dark uh for a while since the uh Shaker Lane project is being handled by the Shaker Lane School Building Committee. I just
curious to clarify that. Well, you know, Bob and I have been well, Bob's been on the committee longer than I have, and uh we've always had some kind of project
ongoing with the town. And as soon as we wrap up the senior center and 36 king, we don't have any any mandate to uh do any other uh to manage any other
projects. So we will go dark until the uh select board uh determines that there's another project for us. Having said that, we still have to be uh
uh constituted as a committee because three of us have to be on the Shaker Lane School Building Committee. So, we will maintain uh committee status, but we just won't be meeting. >> Okay. Thanks.
>> So, Mr. Chairman, just as a um so we have to we're going to have the interviews as you as you had mentioned sir next um Monday and Tuesday and then we were in the committee was informed that on Wednesday we were making the
recommendation to to to the to the building committee to to the permanent building committee. Is that >> Yeah. to to Shaker Lane school building committee. >> Okay. Thank you. All right. Yeah. >> Thank you. Okay. >> Yeah. The Shaker Lane School Building
Committee was constituted as required by the MSBA to manage the school project, >> right? >> Hence your signature on a number of the of the documents. Yes. >> Exactly. >> Makes sense. >> Yeah. >> Okay. Thank you. >> Okay.
>> Uh the next schedule meeting is December 24th where I don't think we're going to have a quorum. So I think by uh you know unless any one objects we'll just uh defer the next meeting to the second
Wednesday of December. >> January >> January >> January just >> nice try Steve >> he's trying to keep us awake Bob. >> No he'd been to the bar room is what he did. I wish
I don't have the passcode. >> Motion to adjurnn >> cuz I got to run. >> Go ahead. >> All right. Second. >> Did you make a motion to adjurnn, Bob? >> I did. >> Yes. >> Okay. I'm going to assume that there's a
unanimous vote and uh we'll see you in January. Happy uh holidays, everybody.