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Video-1: youtube.com/watch?v=CnPeQOULE1Q

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Call to me called order Meeting called to order at 7:19. Uh public comments. Any public comments? Are there any hands raised? >> I don't see anyone.

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>> Okay, we'll move on to uh review and approve uh past meeting minutes. Any comments on the last meeting minutes? I did make a comment I think uh Perhaps that was taken care of.

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>> Yes, it was, Mr. Chairman. Thank you. I have the minutes on the screen. If anybody wants to review them or not. >> I'll make a motion to approve the minutes as presented. >> I'll second. >> Okay, roll call vote, Kelly.

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>> Kelly Clency, yes. >> Uh Shawn. >> Shawn Hearn, yes. >> Uh Steve Venuti. >> Steve Venuti, yes. >> Bob Bromley. >> Bob Bromley, yes. >> Kelly, uh Michelle. >> Michelle Cain, yes.

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>> And uh Steve Moore, yes. Okay, thanks. Um >> Oh, sorry, Mr. Chairman. I moved it. Sorry. We're now on 4A and B, Mr. Chairman. Sorry. Do you want me to take Would you like me to take it from here, Mr. Chairman? >> Yep, please.

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>> Okay, thank you. Uh Good evening, everybody. Thank you. Uh on this next item on the agenda, item 4A and B, we'll probably do them concurrently. Essentially, they are

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essentially the same schedule except as you we as I show them on the screen the OPM is a milestone just gives highlights like a a cliche 40,000 ft view whereas the Gilbane the construction manager has

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a very granular 10 ft elevation view of this of the schedule very detailed but I'll go there now and um here is the uh the OPM schedule I highlighted uh where we are today

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and where we look to be in the next say 30 60 90 days look ahead uh on Friday of last week the design team from Studio G and their sub-consultants issued the design development documents the 100% they are

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now in the hands of the cost estimators and also the individuals who are doing the review of the design for any review comments which will be tracked and cataloged and sent back to the design team for their review and consideration

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uh and we have that discussion that will will take place uh as shown here on the schedule um sometime in early July between the 6th of July and the 17th where we have on row 147 we prepare and

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submit the documents to the MSBA um package as well the cost estimate is scheduled to be done is the row above it's scheduled to be reconciled sometime around the 14th of of July uh we do have a little

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discussion later this evening due to the 4th of July holiday with some staff members from all the offices taking time off we'll be asking for that the meeting which is normally scheduled um which would have been the excuse me look at my

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calendar. It would have been July 15th, you see here on row 146. We'll be talking tonight to consider having that meeting bumped one week to July 22nd

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due to the fact that it's a very tight schedule with respect to people's vacation time and the reconciliation in preparing the package and then giving it to the committee in time for the committee's review and then the committee's consideration to make a motion to allow the OPM and the designer

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to submit the 100% design development package which is the documents, the design documents and specifications a complete cost estimate that is reconciled and agreed to the design review comments and all the other applicable information that the

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MSBA requires us to do. What we do on the 22nd of July, the next building committee meeting will prepare this information. It's a large package. Those who remember the similar arrangement that was done during the

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schematic design back last year same arrangement in the in the sense that the MSBA gets quite a bit of information. It's all cataloged three-ring binders, so to speak, tabs. We'll give that to the committee as well, this all the members here

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for your review and then we'd be requesting the committee to authorize, as I said a minute ago, to submit that to the MSBA and that's a requirement that the committee makes a motion, votes and authorizes for that submission. So, that's what we'll be looking at as kind of highlighted here.

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Shortly thereafter, the design team will get into the construction document phase as started to notice down there on row 150 and downward as well. And then again, you can see on row [clears throat] 155

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it'll be December when we'd be submitting the similar package, but it'll be 60% construction documents in the same manner to the MSBA. Uh that's the OPM milestone schedule. If things change, we will certainly update

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it and give the committee um that updated information. If you'd like, Mr. Chair or other committee members, I can scroll down and Sure. >> Go ahead. Sorry. Peter, is this is this schedule in sync with the designer and the

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contractor? >> Yes, it is. Yes. This has been We We have weekly meetings. We the OPM, Studio G, the designer, Gilbane, the construction manager, we

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we meet weekly and we we talk about things such as this as the schedule, so we are all in sync with one another and the dates are aligned and all of our respective support teams behind the curtain, so to speak, back at our offices are also in concert with the

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with the dates. So, everything seems to be aligned at this point. So, yes. >> Thanks. >> Sure. Thank you. I'll just scroll down and certainly we can come back to this schedule. Um This will be in the This will be in the

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package that I'll send out after tonight's meeting as well in similar format. And then we have the construction manager's construction schedule. Um Let me Let me uh change [clears throat] my screen setting a little bit. Again,

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this schedule um in similar manner, although much more detailed uh from the Gilbane perspective because they're they're they're tracking a lot more things than we are as an OPM because they have a lot more things to track. But I We highlighted this in

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similar manner. It's sort of redundant, if you will, what I just showed you, but again, it shows that um the Gilbane schedule is in is in alignment with our schedule and vice versa. But um

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everything's in on track and Jonathan Mayze on the call here from Gilbane as the project manager. If you want to offer anything, uh Jonathan, anything [clears throat] besides what I've said, feel free. >> Uh just uh piggyback off that, Peter. Um

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yeah, we received the the 60% or the sorry, the DB estimating set and um uh I've started that that process. So, we're aligned with everything Peter's saying and we'll move forward with this next step. >> I'll just quickly show on the left side of my screen, you'll see the thumbnail.

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This starts on page 12 of the Gilbane schedule and it goes all the way down to whoops, page 30. So, you know, it's um that's how many how many pages there are here. It's, you know, 18 pages of of of schedule.

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And this gets updated monthly. We talk about this and it also keeps everybody in sync with where we're going to be and we'll start to highlight for the committee, you know, five to six key points up and coming. So, the next, you know, after

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this phase will be the design development, as I mentioned. Then we'll get into the 60% construction documents, the 90% and then we'll be doing contractor pre-qualifications, which is a requirement for the filed sub-bid trades. That'll be happening

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late fall, early winter, preparing some early bid packages as well for some um site preparation and then looking to get into the um establish our fencing and mobilize mobilization to the construction site

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next July when school's dismissed. Let's call it July 1, 2027 as a look ahead. And at that point, the contractor takes control of the the construction zone, fenced in, barricades, signage. All this will be spelled out in the in the days,

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weeks, months ahead. And we'll also be preparing a package that we can give to the school department so they can share it with the school community, such as the parents, teachers, staff, and others. Uh so, when they do return to school in

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September of 2027, they'll have a clear road map of the parent drop-off and pick-up for the students, the bus routes, the deliveries to the school uh loading dock, and things of that nature. So, all those kind of things will be coming

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into play uh over the next couple of months. And more, of course. >> Hey, Peter. Um maybe I missed it somewhere along the way, but I thought Trip was the project manager. You introduced Jonathan as the PM.

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>> Um Trip is the project executive, and Jonathan's the project manager, Mr. Chairman. >> Okay. Thanks for the clarification. >> No no problem. And then the the superintendent is Lucas, as well. So, >> Yep. >> Yep. Um I'll stop for a minute uh committee

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members and Mary Lee or and John or Chris from the OPM design team and construction manager, anything to add from what I've already said? >> [clears throat and sighs] >> None for me. >> Okay.

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>> No. Um I well, I guess yes. I'll I'll add a small thing. I think uh Gilbane updated the schedule to uh include an assumption of um for the early bid package for the um for the

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um Oh my goodness. I'm blanking on the geothermal. I was like I I kept saying geo >> [laughter] >> geo wells. I'm like, that's not it. It's kind of it, but yeah, thank you, Mary Lee. Um that uh the assumption of if there's a if there's um

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if we find a ledge in that area to um mobilize in that area immediately and um resolve that so that the growing season for the field in that area would be able to be turned over for the uh school when

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complete in phase one. >> Yeah, when will we have that information? >> Jonathan, I believe that's in that's in this uh schedule. The assumption but >> That's in that schedule. We we have shifted that back to be able to absorb any of that time while still being able

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to have that field um online as you mentioned for the the fall of '29. >> Now, my question is the the testing. When will we know when will we know about the ledge issue? >> So, we we know that there is ledge. Um

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one of the things we have want to talk about later in the agenda is getting the survey done to figure out exactly how much ledge. Uh so, I think uh Peter, do you want to talk about it now or do you want to shift until later? >> Uh if Al, I would suggest we shift to it

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later just to stay in sync with the with the agenda. It's going to be discussed and we have things to discuss with it. So, if that's okay. >> Yeah, short short answer, later this summer. >> Right. Okay. Um okay. I'm going to keep moving and

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certainly the schedule discussion, if you don't mind, I can come back to the schedule if everybody's okay on the agenda moving down to item 5A. I'm going to go to the budget. Um one second. Scroll through all the schedule information. Whoops, here we go.

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Project budget. So, um Here we go. I'm going to just uh make my screen more legible. Okay. Again, committee members, um here's the budget. You're familiar with the uh the format and the cost coding

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here in column um column B and the various stages of the project. I've highlighted the you'll see here, not this yellow, the bright yellow. These are the invoices that are um under consideration for approval tonight. That will come to you later

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this evening. So, the OPM under design development has an invoice shown here. Scrolling down we get to the designer for the their design development um activities this month for the month of May.

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Then we have some sub consultants from the design team that we've approved under amendment number nine. You can see over here on the in the far right column. I kind of put a little uh note, amendment nine, it's called permitting, May of 26.

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And this is the Studio G amendment number nine, invoice number 25. Excuse me, 35. Um underneath that. And then we have um so on and so on. So, those are the invoices. This is the

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budget. No change, just updates to this to the um invoices being um submitted this evening. I'll pause for a minute if there's any questions on the budget. >> I think we're good. >> Okay, thank you. Um

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Moving down, we'll hit the um just some updates or give an opportunity for the OPM, designer, and construction manager to do some at updates of what they've been working on and things to um to discuss. So, I'll do a quick a quick one here and I'll give one to one or two

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to Chris as well, Chris Tremblay from one of OPM. So, item 6A number one is coordination meetings that are happening weekly between the um construction manager, designer, and OPM. OPM is also doing updates to the budget

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schedule and agendas. Um Chris, you want to take number three, the underway with the coordination of the environmental assessment? >> Yep. So, um last Friday we uh met with Peer Consultants, a sub-consultant uh of SGA, and um discussed the environmental

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site assessment that they'll be performing um planning for this summer. And um if uh you're part of any of the um the the department the town departments, you may have got a massive uh a blast of uh multiple emails, probably

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uh 10 plus different groups, requesting some information of just the historical data that's out there so that uh Peer Consultants can review and determine um the extent of the survey that they need to provide. Um a lot of the

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focus there is for any petroleum products or anything uh along that um environmental uh hazards essentially there. So, um we are underway of collecting data from the

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town departments and will be scheduling a site walk-through um in early uh July time frame. And I'll be scheduling that with um with the owner. >> I would just add to that that the

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environmental site assessment is required by the MSBA to take place at this time, and that's why we're doing it. >> Yeah, and Steve Mike has been great uh coordinator on our behalf uh assisting us with any information from the schools uh uh,

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understanding of the the property and the also coordinating with other town agencies. So, thank you, Steve. Okay. Um, if you don't mind, I'll jump down to number uh, four and six is the, as I mentioned a minute ago, looking to reschedule the July 15th

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Building Committee meeting 1 week to July 22nd to allow the OPM design and construction manager to finalize the cost estimate, the reconciliation of the estimate, the design review comments, and all the applicable

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information required to be submitted to the MSBA. And at that meeting on the 22nd, as mentioned, we'd be looking for the committee to make a motion to approve to allow that package to be submitted to the MSBA. Do you want to talk about that now, Mr.

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Chairman, or do you want to wait till I get to the bottom when we I've got it right here number 13A, uh, either way? >> Let's wait. Let's wait till we get to the bottom. >> Very good. Thank you, sir. Okay. Um, I'll stop there. Mary Lee, I guess I'll turn over 6B if you want to speak about

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um, the designer's activities uh, that you've been working on from your office and so on. Thank you. >> Sure, thank you. So, uh, the the big news is the 100% DD estimate set that went out last Friday. That's a huge milestone. So, thank you so much to

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everybody who has participated and helped get us to that point. Um, >> [clears throat] >> in addition to that, uh, I appear I think it was the day after our last SCC meeting, I appeared on the 01460 on the go podcast with Shawn and

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Jim Duggan and Karen and Charlotte from the Sustainability Committee, and we had a great discussion, uh, sort of summarizing all of the sustainable uh, features of the school. Uh, we also met with

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Dave Ketchen at LEWD to talk about our connection to a fiber optic cable. We met with him because the fiber optic cable from the town is not yet in place. That is a uh project that is in process and should be completed within the next year or so.

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So, it'll be in place in plenty of time for us to connect to it. So, our uh data communications consultant was part of that meeting and uh he spoke with Dave Ketchen and uh made sure everything's going to work well together. Um

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>> [clears throat] >> Between now and when we get the uh estimate numbers back and even shortly after that, we are anticipating having a couple of value engineering meeting. Uh usually what we do at design development

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is we try to capture as much scope as possible at DD to uh get numbers for things. And so, once we get the numbers for it, then we can make the decisions. So, we're expecting the number to come in uh a little bit high. That's totally normal and that's what we planned for uh

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because then we have as much information as possible to uh sort of carve it down to exactly what we need and it helps make the the decisions. So, before we get the estimates, we are developing a pretty extensive potential

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VE list. Uh and we would meet with the working group as we did last time before schematic design to talk about uh which things are high priority or low priority on the VE list. And then once we get the numbers back from the

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estimates, we can apply numbers to it and then make the decision. So, that's sort of what the process will look like uh over the next few weeks. Uh last is we are now shifting to assembling the MSBA report to turn that

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in uh the week of the anticipated SBC meeting. So, uh, if you guys decide to reschedule the meeting to July 22nd, then we would be submitting the report uh, July 24th, which is that Friday. Any questions?

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>> Thank you, Marylee. >> Thanks. >> Sure. Uh, yeah, we can always come back if somebody has a thought, um, after all these discussions or or updates are made. Um, Jonathan May, if you don't mind, I see you have, uh, Yukeem has done a few things, um, under item C, 6C.

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>> Yeah, definitely. The, you know, the primary overall, um, function here is the the support of of Studio G in the design development as we go through. So, we obviously worked out the schedule items and just further coordination the geothermal with this anticipated testing results,

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um, that we spoke about earlier. So, now we've worked that into the schedule to hopefully better for the town as well. Um, and then, you know, next next two items are the support of that design development as we go through. So, we'll continue that throughout the entire design process.

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Um, and then we received the design estimates at tool, we'll work through that. Um, and meet later in July to further review and provide some input on those VE items that Marylee mentioned. Um, and the exciting item here, we did mention that last month,

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but Marylee and myself also participated in the Can Do Crew podcast with Shawn and, uh, Kelly back in May. So, that was a a fun time. >> That wasn't me, it was Trip. I'm a little bit jealous, looks like a good time. >> I'm going to have to look >> I'll send you the podcast, but

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>> Yeah. >> [clears throat] >> Great. Thank you, Jonathan. Um, okay. We have another opportunity, uh, item D, if there's anything from we call the owner, Town of Littleton, in any any way, shape or form. Any updates

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with things? >> No, >> [clears throat] >> nothing at this point. >> Okay, very good. Moving down to item seven. Uh this is an area where we have some uh adjustments, contracts, change orders, amendments to uh and purchase orders outstanding.

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Um I think I might Well, let me do this. Uh Mr. Chairman, I think we talked about this earlier, maybe a month or so back. I'm just trying to establish what I would say is a um an opportunity

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for the financial working group to approve um changes financial changes to the to contracts, purchase orders, or contract amendments, what have you in between the monthly building committee meetings.

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Um as we start to get Well, there's an opportunities that will be creeping up on us and this is kind of one lingering right now that we're going to discuss under item 7B that is kind of just came to play um and

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if by chance it came into play a week from now, we'd have to wait 3 more weeks or 4 weeks before the next building committee meeting. And as things roll forward, that duration of time waiting to get approval is going to have an impact to the project overall. So, I've written up a

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I'll call it a ch- change order contract amendment uh process. I could show a draft right now on the screen. But, I think what I'd like to do is certainly warn or not warn, that's a bad word. Uh alert, inform the committee

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that I I will I will be sending um a suggested process communication process to the financial working group for consideration. Um and we can discuss it in the next couple of weeks and then maybe have a motion for the full committee

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to authorize uh the financial working group in the months ahead in the years ahead, quite frankly, to authorize any immediate financial changes that are necessary to keep the project on track

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uh in between the building committee meetings. Um so that's kind of the the >> Yeah, we we we did talk about that uh in the past and um I'm

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of the opinion that the caliber of uh it you know, firms that we have on this project can plan far enough in advance that we don't have these last minute you know, surprises, but >> Right.

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>> I do understand that uh things happen. So um I'm not really in favor of it, but uh I'd be willing to entertain your uh proposal.

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>> Yes, thank thank you. Um agree. We We will certainly forecast, all of us, the construction manager, the OPM, and the designer, everything we can possibly do to keep the committee informed on a regular basis for the meetings. Um Well, we it's not a system that once in

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place that we're looking to, you know, abuse by any stretch, but things will, I think, happen unbeknownst to us and just creep up on us and we'd be caught behind the eight ball. Um it's not immediate as in this evening uh because we're going to get on

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to 7B, but um in the next 3 years, there's going to be an opportunity what uh an issue on a an item that will creep up behind us in a moment's notice that was unforeseen, so I I'll stop there. I'll

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get the process to the financial working group. We'll discuss it in the days ahead, and we'll share it with the full committee and discuss it at the next next month's meeting for a consideration for a motion to approve a process, if you will.

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>> Mr. Chairman, maybe one suggestion would be if you do and this is Steve. If you do it, maybe it put a dollar limit on it or something. So, you know, anything under 100,000 or whatever the appropriate dollar amount is, anything over that limit would have to go to the full committee. Just a suggestion.

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>> No, that's that's a good idea, Steve. Appreciate it. >> No, that is that is exactly what what the language will say. And it could be a range. I'll just share this with the committee in my experience on other projects I've worked on

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depending on the level of the committee's suggestion, it's typically 50 to 50,000 or maybe as upwards as 75,000. But 50,000 is probably a good healthy median, if you will. And that's already

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drafted in my draft language now. I'm not going to bore you by putting it on the screen. I'll get it to the financial working group. But >> No, please don't. And Peter, I think you know, a $50,000 cap is appropriate and that would give us

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the ability to get given NTP to get them going and then finalize the change order you know, down the road. >> Exactly right. Exactly right. I agree. So, thank you both, Mr. Chairman

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and Steve Mug for that conversation. Yes. Okay. We'll go We'll go down to 7B now. 7B, so going to ask for some side assistance from the designer, Mary

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Lee. This is some um activity that's happening when they did some borings. There's a proposal that came in, amendment number 11, uh apparently there's down in the geothermal field, and I'll put I'll put

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the map up in a minute, where the geothermal field is, there's a um considerable amount of bedrock close to the surface of the uh the finished grade down there now. And we're going to be putting in 70 or

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80 wells, Mary Lee, and then we have Yeah, and then we have the horizontal piping that goes from well to well per per circuit, if you will. So, um uh you want to jump in, Mary Lee, and just maybe offer some thoughts uh as well? >> Sure. So,

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uh as we have been doing the site investigation, we are getting more familiar with the site, we're learning more about it, and the initial site investigation has identified a few other areas where we need additional information, and this one this in

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particular is a little bit difficult to predict far in advance because we have to first find the initial findings and then figure out what we need in addition to that. Uh so, this in particular is for two areas of seismic refraction

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survey. These are really about managing the risk, right? So, during construction, that's uh when we find out exactly how much ledge there is to remove. So, what this is is an effort to figure out as accurately as possible how much ledge

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there is so we have an understanding in advance of how much it will cost. Uh we've seen in our experience a lot of times during construction you find unexpected things that it throws a wrench into it, and all of a sudden it's an added expense. So, this is really about managing that risk and making sure

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we have as much information as possible as early as possible and we can plan for it. Um there's also of other uh additional investigation of the soil sampling because there was some suspicious soil found in a few locations.

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So, this is additional soil sampling in a couple of locations. >> What what is What does the suspicious mean? >> So, in in the initial site investigation, they thought urban fill, which is kind of a blanket term for any number of

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things, but this specifically was some wood ash, uh, other kinds of ash, some construction debris. And so, this is another, uh, instance of managing risk where the testing is to figure out how much is there so that, um, when and

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figuring out exactly what's in it because how much it is and what's in it, it's going to need to be disposed of properly during construction, and there's an additional cost to, uh, dealing uh, special instances of soils like this. So, understanding how much it

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is and what kind of it is now will help us figure out how much it's going to cost during construction. >> Hopefully no Indian burial burial ground. >> All right. >> So, um, Mary Lee, if I could just, um,

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jump in a little bit here. So, for the committee and those looking at this map on the screen, the green clouded area up here is the currently the lower playing field, and that's the location for the geothermal well field, both the wells

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and the the lateral piping that's going to go for each socket, correct? >> Yep. >> And so, this is an area that will be, um, surveyed for bedrock that we're going to talk about in a minute. We have some

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proposals that the the design team has submitted some proposals. And then, the other the blue area in similar is also an additional extent of seismic refraction survey at the upper field. That's for the building and course we're

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going to have a series of not only the building foundation in this in this blue zone, but there's also going to be a tremendous amount of underground excavation for utility work. Be it septic piping, be it the storm water collection

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systems, underground subsurface key tensions, underground electrical aligns coming into the to the new building. So, while we're considering surveying to find out to what extent

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there is bedrock, to what elevation and to what quantity, we're proposing that a firm come out, a company come out, which we're going to talk about in a minute, to survey both the green area and the blue clouded area to give us a

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report on how much bedrock there is and where it's located to the to the best of its ability and to what depth. Is that relatively accurate, Mary Lee? >> Yes, very much. Thank you. >> And so with that, while I'm here on this screen, I'm going to move it around. You

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can see Mary Lee has also colored in red clouds, which is the urban fill she just mentioned based on the soil samples of the work that was done in April. The report comes back that um strongly encourage additional sampling

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to determine what is that urban fill to what extent. And then down in this zone, this four other clouds, it looks like they some presence of acetone. So again, Mary Lee, that's your soil sampling sub consultant

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is looking to do some additional sampling above and beyond the original anticipated scope. Correct? >> Yes, exactly. Thank you. >> Sure. No no problem. So, committee members, that's what we're looking at uh this evening. There's an There's an

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uh I'm going to scroll down. So, here is the paperwork or the backup documentation. There's 31 pages of explanation. Whoops, let me just adjust my screen. Excuse me. Then I'll zoom out.

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So, Thermal Thermal Link is a and GGD is a subconsultant a proposal. The OPM has reviewed this proposal. We've had some review comments back to the design team, Studio G. They've responded back with some some valid information. At this

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point, the OPM's office uh is recommending the committee consider spending some additional money to determine the bedrock and to do the additional soil sampling as as as suggested there. There's a whole bunch of backup here,

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but let me do this. Here's another illustration, if you will, of that area, not the lower playing field, but the building zone. In the utility zone coming off of Shaker Lane where electrical power will come in

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and some >> Peter, I I think we get the idea. Can we just move on to the >> I'm sorry. Yes, I I didn't want to miss out. So, okay. So, bottom line, let's go to the bottom line. Here's the bottom line.

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Looking for $52,000, $52,938 to move forward with the seismic refraction at 13,420 at the at the well field, 16,000 at the upper field, and 22,000 for additional testing. For a total of $52,938.

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>> Is that a lump sum or T&M? >> It's more of a not to exceed. And actually, Peter, do you want to talk about reconciliation amendment, or would you like me to? >> Go ahead. You have the You have the floor. >> Sure, thank you. So, if you all remember, at the end of schematic

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design, we did a reconciliation amendment where basically we looked at the actual funds spent as opposed to the funds that were approved to be spent, and that resulted in, I believe, a little over $15,000 going back into the bucket. And so, uh at the conclusion of

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this, which is when most of the site investigation will be done, it seems like a natural point to do another reconciliation. Uh from what I understand, especially from the Geo Environmental, uh the he he puts in his proposals based on a

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maximum number of soil samples and testing to be done, and then he just tests as many as he needs to. And he had given a previous proposal under Amendment 9, and he says that he's come nowhere close to using the whole amount,

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so there's money coming back uh into the to into the bucket for these reimbursables. So, uh I'd like to do the same thing again, so that at the end of this we have a clear picture of exactly how much money is left. >> So, essentially, Mary Lee, I think to

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answer the chairman, it's essentially a time spent arrangement as opposed to a lump sum. >> Yes. >> Yeah, I'm I'm comfortable with that. Okay. >> [clears throat] >> Um Mr. Chairman, what at this point we're looking for any questions, comments, and a motion for consideration

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to approve Amendment number 11 to the designer, Studio G, for those services just mentioned in the amount of $52,938. So, Peter, why don't you make a motion for us and we'll vote on it. >> Okay.

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>> Committee members, um the motion is um authorize the design authorize Studio G to move forward with Amendment 11 to perform seismic refraction survey work at the geothermal field

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geothermal well field and the upper playing field where the building structure will be along with supplemental slash additional geo environmental soil sampling all total in the amount of $52,938

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under Amendment number 11. >> Not to exceed. >> Not to exceed exceed, please. Yes, thank you. >> Yeah. Okay, is there a motion to approve this up? >> I'll move it. >> I'll second it.

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>> Okay, roll call vote. Kelly. >> Kelly Clinch, yes. >> Uh Shawn. >> Shawn Hearn, yes. >> Steve Venuti. >> Steve Venuti, yes. >> Uh Bob. >> Bob Rommel, yes. >> Michelle. >> Michelle Cain, yes.

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>> And Steve Moore, yes. Motion carries. >> Thank you very much, committee members, and I'm sorry if I got a little long-winded. It just keeps coming sometimes. Okay, moving down. Um item eight nothing that we have to report under previous

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business. Number nine, um new business, nothing from our end unless the committee or others have some new business to mention. >> Nothing that I'm aware >> Item 10, nothing really to report that we haven't already said. It's just more

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or less informational. Moving down to number 11. Um the invoices, I can report that the OPM has reviewed Studio G Architects invoices number 34 in the amount of $498,000

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for design development phase services and it's in accordance with their billing schedule. So recommendation for consideration by the committee. Same with Studio G invoice number 35 which is sub consultants for services that we were

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performed during May in the amount of 47,113 dollars. I will not comment on item three which is our invoice the OPMs but the OPM recommends Studio G's two invoices 34 and 35.

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>> And you don't recommend your own. >> Oh, I certainly do but uh >> [laughter] [clears throat] >> Now is is it Is there a motion to approve the three invoices >> [clears throat] >> presented in uh item 11.

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>> So moved. >> Okay, roll call vote. Thank you. Roll call vote. Kelly. >> Kelly Clancy, yes. >> John. >> John Ahearn, yes. >> Uh Steve Anoudi. >> Steve Anoudi, yes. >> Bob Romley. >> Bob Romley, yes.

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>> Uh Michelle. >> Michelle Cain, yes. >> And Steve Moore, yes. Motion carries. >> Thank you very much committee members. Appreciate the action on that. Item 12 um nothing on our end from other business not reasonably anticipated within 48

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hours of this meeting. Unless someone else has anything. >> Yep. Uh this is Steve Moore. Um we had talked about and I guess it's up to Kelly and Steve Anoudi and Steve Moore if they want to bring this up now. We had talked about a potential MOU between the school department and the

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building committee to help offset some of the kitchen uh kitchen equipment costs when the time comes using uh a revolving fund that the school has uh for cafeteria. Um Mr. Chairman, do you want to talk about

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this now or do it at a at a later date, or >> Um If if you guys want to talk about it, I'm I was just a little concerned as to our previous conversation, Steve, that uh

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whatever money comes over from that revolving fund does not get any reimbursement from the MSBA. >> Yeah, and I'll let uh Steve Anudi, I think um has a response to that, I think, Steve. I don't want to put you on the spot, but

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>> Well, one of the things Steve that that uh we talked about, and Steve Mark put it in his email to me, is that, number one, just because the money's there doesn't mean we need to spend it. So, the only

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reason that money would come in is if that FF&E line item was to be overspent in some way, or we found that we need to start cut things. They could purchase the kitchen equipment, which is an allowable use in

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the revolving fund, and then those dollars could be used to backfill and purchase the things that aren't um either going to be cut, or wouldn't have been purchased because of the amount in

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a line item. So, anything that they bring in from that account would stay in that FF&E line item. Wouldn't go anywhere else. Um I I think the main thing is again, it's up to the school department to tell us

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what that amount would be, and it's up to the building committee to say, "Yes, we want to accept it. No, we don't." But, we wanted to get this on the table before Kelly left. He requested a MOU for it, and

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I think it's a it's a good idea and it gives us some protection in the future if we need it. That's all. >> So Steve, this this only is we can only use it for the FF&E line item, we can't use it if we overrun

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somewhere else. >> Nope, FF&E only. >> Strictly a okay. >> And for kitchen equipment because this is a revolving fund that's specifically for uh kitchen and cafeteria operations. >> Okay. Uh

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>> Capital money would be used for but anything on that FF&E line we we could purchase. So, you know, if the cost of you know, whiteboards goes through the roof all of a sudden we can't afford them for the school department and we could

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give them the school department can give us the money for the kitchen equipment and that money that's set aside for the kitchen equipment could be used to purchase the whiteboards or whatever else we need. Kelly, is that your understanding, Kelly? >> Yes, it is. I'm I'm obviously in in

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support of this. I [clears throat] I do anticipate I'd like to think differently but experience tells me it wouldn't be true. We're going to end up in situations where we thought we were going to get something. There are so many moving parts in a project like this

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and I just want to make sure that we have some money set aside to take care of some essential things rather than be faced with having to cut them because we haven't been proactive in in planning. So, uh this is just one area. I'm I'm certainly

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when I'm leaving I've already talked to the school committee as a whole uh if we are closing out our budgets and we find some extra money I highly recommend that we put that in the Shaker Lane building fund so that we can take care of other expenses that may arise

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and if we don't have any, we can use it to bring down the tax requirement for community. So I I'm in favor of this, but is this a Shaker Lane building committee decision

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or is it a school board decision? It's [clears throat] a Shaker and Steve can help me if if necessary. It's a Shaker Lane building committee decision. Revolving funds are under the direction of the superintendent of schools. >> So so the school department the way it's

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it's written right now Steve is that the it's the ability to give money is up to the school department. The ability to accept the money is up to the building committee. Whether we want to take it or not. >> Right. So so the so the idea behind the

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conversations was we get an MOU in place to this agreement and this arrangement um because who knows two years down the road from now in 2028 when the contractors are buying equipment

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um who the players are going to be. So we wanted to put this uh in writing and kind of codify the agreement so that uh it came as no surprise to anybody um both on the school side and the town side and uh the building committee. So

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that was the idea of generating the MOU now. >> So it's I mean from my perspective it sounds like a a good idea because it's money we can tap into if we need it

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and if we don't need it, it we don't need it. >> We don't need it. >> Right. Yeah. >> Yeah. >> So I I >> That's that's definitely the intent Steve. >> Yeah. So Steve, do you want to make a motion? >> I'll make a motion that a a

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MOU between the school department and the Shaker Lane School Building Committee um be negotiated and authorize Steve Moore to sign on behalf of the Shaker Lane School Building Committee. >> I'll second that.

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>> Okay. >> [gasps] >> How's that? >> Whatever that means. Whatever Whatever that means. >> Well, whatever it is, you're going to sign it. >> So So we have we haven't drafted the MOU that um

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once once the authoriz- authorization is given, uh we can send that draft refined and finish the draft and then have um the various officials from the school department, uh the town, and their

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building committee, i.e. the chairman, to sign that agreement. So and then it's in place for 2 years from now if it's needed. >> You know, it really sounds like a win-win. It It you know, it gives the uh school committee the option to

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you know participate if needed and you know, it helps out this committee if we need the uh assistance. >> Yeah, I I guess one question I have for the contractor, for Jonathan from Gilbane, is um

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you know, like the the I guess what's the impact if the school department direct buys equipment and has it shipped to the school uh for installation? Does that pose any kind of a liability issue with anybody or anything like

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that? >> We we we can definitely procure it as a furnish only item. There's many items that are owner furnished contractor installed. The one item is that would just require coordination is the warranty aspect of it. Where now you get into the situation of

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if something's not working correctly, the contractor could point that it's the equipment and the equipment people could point that it's the contractor and then you kind of get into that negotiation of who's at fault versus if the contractor provides it wholly, they they own that warranty period as well.

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>> Okay, so how how do we how do we solve that in the future? >> Well, we don't. I mean it's it's it's a it's it's a I I don't think that's a big issue. >> I don't see it, Steve, but Suresh has

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his hand up. >> Yes, Mr. Chairman, one thing I could suggest, Steve, would be uh that you can get things like pots and pans, which are just a delivery items only, part of the FF&E, which are delivered directly, but they don't come

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under the warranty from the kitchen equipment you know, people. And the warranty on pots and pans is basically that they're dented or they're not dented. That's the question about them and you know, you take reputable vendors and you can buy

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them from the state list and and again bypass the situation of because the kitchen is a file sub-bidder, so you have to, you know, kind of be uh careful how you uh phrase that or how you you know, buy those. So, if you buy them as items

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which are loose items, whether it's like you know, toasters, uh you know, small electric blenders, all handheld handheld tools that the kitchen uses, those are the things you can buy from this money and it be

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directly shipped to you. >> Yeah, thanks, Suresh. Uh I I don't think we need to get into the weeds on this. This is a kind of a 10,000-ft level uh discussion and I think uh that uh Kelly's uh

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you know, recommendation uh should be entertained here. And uh any discussion? >> I just that school committee supports this and appreciate the forethought from Steve Mark, Steve Minutiae and and Kelly on this one. And again, to reiterate Kelly's made

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school committee aware. >> Okay, is there a motion to approve? >> So moved. >> Second. >> Second. Uh Roll call vote, Kelly. >> Kelly Kinchy, yes.

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>> I would assume so. Sean. >> Sean O'Hearn, yes. >> Steve Minutiae. >> Steve Minutiae, yes. >> Uh Bob Romley. >> Bob Romley, yes. >> Uh Michelle. >> Michelle Kane, yes. >> And Steve Moore, yes. Motion carries.

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>> Thank you. We'll send the draft to everybody for final review. Thank you. >> Yes, thanks everyone. >> Great. Okay, uh Mr. Chairman, I'm going to keep moving down the agenda. Item 13 is just the next meeting dates as we discussed uh is

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the July 22nd meeting date accepted for rescheduling as opposed to the 15th. >> I don't I don't know that we need to vote on that, but I think that's >> Okay. >> you know, given

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it's better to have it right than right away, you know? You know, we we need to have We need to have We need to have the uh correct information on to submit to the MSBA. >> Agreed.

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Okay. So, um you can see the dates forward, committee members, um for the balance of the calendar year. I The bolded and highlight ones are the times when we would be looking for the committee to make a motion again to

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allow the OPM and designer to submit the design development to the MSBA on July 22nd, which is the 100% design development, and then the 60% contract documents on December 16th. Just a heads-up, so you're aware that we

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do have a full quorum on those dates. >> Yeah, I was just going to say that, Peter. I know for myself, that's going to be a questionable meeting for me, so just make sure that other members would be able to make it. >> Yes, thank you. Good point. Yeah.

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We can go before we adjourn, I just want to take an opportunity to thank Kelly for his years of service to the town, and uh you know, without his leadership

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and Steve Mark and others, but uh this this project would not have happened, and I just want to thank you, Kelly. >> Thank you, Steve. I mean, we we have a great team, and I'm I'm looking forward to watching this

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project become reality from a distance, of course. >> [laughter] >> It's exciting, and and uh uh this is this is going to be so great for our youngest learners, and it'll be good for our district and community, as well. So, thank you for those kind words. >> Good luck in retirement, Kelly.

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>> Yes, good luck. Enjoy. >> [laughter] >> Yeah, if anything comes up, we have your number. >> You bet. Yeah. >> [laughter] >> All right, thank you. >> Okay. Uh Mr. Mr. Chairman, committee members, that is the presentation this evening on

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behalf of the OPM designer and construction manager. I move [clears throat] to motion uh item 14. >> Motion to adjourn. >> Oh, yeah. You know, I I know Bob is the first to uh you know, >> [laughter]

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>> vote for this, but is there a motion to adjourn? >> Motion to adjourn. >> [laughter] >> I'm assuming this is unanimous, and thanks to everybody for their participation tonight.