The entire project team evaluates the design, compares it to cost estimates to make sure it's meeting the program requirements, and it's within the construction budget that's been established. If by chance during those phases, one
which we're at now, the 100% design development phase and the next two 60% 90% if adjustments or edits need to be performed, that's when we do it to keep everything in balance without with with
the project. Right now, we are at the 100% design development phase. As mentioned, cost estimates have been performed. Reconciled estimates have have been achieved by way of communications with
the two independent cost estimators with a discussion with the OPM and the design team to align the project scope and to confirm what is on the documents is being interpreted um clearly and and carefully so the estimate can be
reconciled. that has been performed. When the cost estimate was completed, it was over budget from the construction budget that's been established. on the screen up here. The $81.7 million, the first line item
is the established construction budget that was done several months ago during the schematic design phase that was approved by the MSBA and hence voted and approved by the by the town of Littleton at the ballot box.
>> So that that's the milestone we have to hit. >> That is correct. The construction budget is 81.7 million. Obviously, we would like to come in with the construction bids and the GMP, the guaranteed maximum price below that market conditions
hopefully will prevail. That that happens. But until we get there, we want to make sure the design remains in balance to meet the program requirements and to provide a quality building of durable lifespan yet within the project
budget, construction budget I should say. So that construction budget includes uh owner contingency and uh >> No, no, it doesn't, Mr. Chairman. I'm sorry to cut you off. It's strictly the construction cost. The contingencies on
behalf of the owner are separate in a different line item. Um I can show you that right here real fast. Excuse me. I'll zoom in. We have couple of different numbers here. We have a construction contingency
and we have a um excuse me, let me find it here. Sorry, let me zoom in a little bit just to find it quicker. So I guess uh Peter my point is we have
contingency in our budget to um accommodate changes during the course of the project. >> Correct.
>> And if in fact we accept these value engineering uh >> edits. >> Edits. Yeah. Um we do have a an option uh further on down the line to
relook at these things and uh if we have contingency we can put them back. >> That that that is that is correct back in >> there will be yes there will be to a point an opportunity if needed to reinstate any adjustments or edits that
we make if it's necessary. But [clears throat] um so just real fast on the screen you can see the construction budget over here is the 81.7. Below that this is the construction contingency which is the 1.6 million
which would the chairman just mentioned will address any construction change orders that may come about after the project uh guaranteed maximum price is established. If by chance something needs to be added or an unknown
condition occurs and there's a cost change, we can draw down from the 1.6 million. That's strictly construction. And I'll just another another contingency down here is the owner's contingency. This is where the owner
gets a chance to do things that the owner is doing on the project. as an example, the furniture, the fixtures, the equipment, the technology, that's all being designed, purchased by the owner, in this case, the building committee. If during the course of those
types of things need adjustments, additional cost, we draw down from the owner's contingency, the 739,000. For tonight's cons, for tonight's conversation, we are focusing in on the construction budget, which is right
here, the 81.7 million. And Peter, Peter, remind us what is so important about us um voting to approve this uh uh revision to the uh or this uh value
engineering proposal. so we can um present it to the MSB on Friday. Essentially the the the the point of this is um real the numbers here we have an again I'm going to kind of repeat myself so excuse me we have a
construction budget the bricks and the mortar the concrete the steel and all those things the 81.7 million but current estimate at design development 100% reconciled through the construction manager is this number right here the 85
million right here that's that exceeds the construction budget by the 3.7 million which you see right here the project team with the designer the OPM and the construction manager
we did a lengthy exercise of how can we deliver a project within the construction budget how how do we demonstrate that not only to the building committee but to the MSBA and the community and anybody else We we put
together a list called value engineering which I'll show in a second. Those numbers added up as a reduction of the 3.9 million. If we implement just for numbers tonight to demonstrate
the 3.9 million from the 85.5, we ended up we end up down Whoops. down here at an $81.5 million construction estimate or $214,466 under the construction budget.
It's an exercise that we need to show ourselves to the committee to the MSBA to anybody involved in the project that this can be delivered within the project budget and with that we have discussions with the committee,
the users of the of the space, the school department, the design team makes edits to their design, the construction manager and the cost estimators review that. Again, we are at the design development stage. We
have two more stages to go. We have, I'll say, 6, eight more months of design left to continue to edit the documents to make adjustments to make sure the design and the estimate is in balance with the budget.
with why don't we just move to the uh >> list >> the veh list and I think you had shared this with the committee earlier >> correct >> and um >> could you please add Gail and Trip to
the panelist >> what was that Merily >> uh Gail and Trip are would like to be promoted to panelist Oh, okay. Sure. >> Thank you. >> Yeah, I tried to promote Trip earlier. He declined, but I'll add him now.
>> I'll just keep going for a minute, Mr. Chairman, committee members. So, yes, this list in front of you was was provided. This is the summary list that was assembled um by the team predominantly the design
team. Mary Lee is kind of the author of this document uh based on the input from the OPM and the construction manager and based on the value engineering exercise that we did there are numbers to the left there are it's broken down by
category it's broken down by priority and she also has a column here which I can zoom in on decisions so as mentioned some of this can can be revisited at a later date as known here in January or
May or things of that nature. Bottom line to all this, and I don't mean to go to the bottom line to be quick, but I'll just do that for conversation. I'll zoom in on this for a second. Move it over. As you can see
here, this is kind of a summary table of where we are. And we're looking for um approval or acceptance by the committee this evening that the committee
has an understanding of the process and the idea that the project can come in under under or within the project budget and that there some of these items can be revisited again in the future if
necessary as the project continues. And we have more discussions in the next several months and we have further items to review. Some of these may not be a necessary priority in the in the sense of the project, but they're part of the design currently based on how the
designer interpreted the program requirements and the request of all the users of the building and the project over the last several months that the design team has conducted with the user group of the facility. I can pause for a minute and Mary Lee,
please jump in if you have anything additional to add. >> Yeah, I I would uh great job, Peter. I think that's that's a great explanation. I would just add that the value engineering list really gives us an opportunity to be strategic about how we
manage uh these items moving forward. The VE list essentially proves on paper to the MSBA that the project can meet the budget. And so the priority the the decide by timeline is really about reducing the number of options that we
have to carry forward in the project. So decisions that should be made now are really larger decisions that uh have more of an impact on the project. The other decisions that can be kicked down the road a little bit are ones where who
knows how the market's going to change between now and 60% now and 90%. So there may be an opportunity for some of these things to come back into the project. Uh so we're strategic about when we incorporate these into the design uh in order to get you the most
bang for your buck. You know, we don't want to take it all immediately. And then who knows, market conditions improved and now we're way under budget. And so now we've cut some things that maybe we didn't necessarily want to cut or need to cut. Uh we also if you scroll down a little bit further we have a list of things that we considered but then
ultimately rejected by we I mean I've been uh working with the working group which includes the superintendent and the principal. We just doing our due diligence we brainstormed this list to include absolutely everything we could think of
and then some things were ultimately rejected but it's still useful to know how much those things are. So the be list is kind of an art kind of a science but that is the process that we're going through. I think I mentioned last month that we were expecting that this would come in over budget that we would
exactly have this scenario and we would get dollar values so we can strategically decide what to incorporate incorporate and what we can lose. So uh I think Steve had hand out. >> Yeah. Yeah. Mary Lee thank you for that.
Um, regarding the items, the word rejected means what the OPM designer and construction manager uh looked at, evaluated, and decided, no, we're not going to go forward with this. We rejected that because we know it's
important to the project. So, what I just highlighted is an example of what will remain as part of the project that we, the project team, decided to look at, and we said ultimately we cannot remove that. We're going to keep it in the project. We'll find something else
or someplace else to go to get it. >> So that's >> Peter, just to elaborate on that. >> Sure. We we did have a meeting last week with uh some of [clears throat] the committee members, Steve, Mark, and myself, and Jim, and uh
can't remember if anyone else was in there, but uh we did um come up with a a consensus that these things would uh were not acceptable for uh value engineering. >> So, thank you, Mr. chairman. Exactly. We
had a and the the vice chair Shauna Hearn was part of that meeting as well. >> Gone. Yeah. Exactly. >> And you know Sean's part of the school committee, so he has an inside um knowledge of the program requirements from a school department's perspective. Um so yes, um as mentioned, it's an
exercise that we we do we perform. Again, back to this quick sheet here gives you the numbers uh of what what and why. We have a budget of 81.7. Estimates came in at 85.2 85.5.
We need to cut it down. We cut it down by 3.9 as the list we just described and Mary Lee mentioned. So right now on paper it demonstrates that we can achieve a design project at this point 100% design
development with more time to go to reinstate if in if [clears throat] needed or remove other items. Um, and we can right now we're in under the project budget by $214,000. >> So you [clears throat]
and Gail both have their hands up. >> Peter, >> yes sir. >> Thank you for this. Um, first Steve Jim's trying to get in as a panelist. He's in the waiting room. Um, >> couple of silly questions.
No silly questions. Go ahead. >> Well, they are. So, on that VE list, >> when it's priority one and you have up the top, it says easy, not painful. Was it easy to take out or is it going to be easy to put in? What which way does that
go? >> Yes, easy to take out. Uh if we cut that out of the project, it doesn't affect, you know, the delivery of the educational program. uh it doesn't uh harm any of the decisions and the hard work that's been done to date with all the people who've been involved in the
school planning. It seems like something was pretty easy to let go on the VE list. >> So painful is it was hard to take out. >> Yes. And you know part of the ve list is examining literally everything. you know, it's part of our due diligence to
look at everything the UVM and difficult and get as much information as we can to assign dollar value to these and then choose from there. >> Okay. Second question, again, probably very, very silly. If this was the construction budget today and it didn't
change, all these items, if we were going to talk about going in would be hitting from the contingency. Is that true? I if if if the question is we have a project budget of the 81.7
if we signed a quote contract with the contractor or which is going to be the guaranteed maximum price and the price came in let me do this and we signed a contract just as an example at 81.5 million
thereby being 214 under >> the project budget. and we wanted to add these things back in by chance. Yes. The value to put something back in would come out of the owner's construction
contingency. Correct. If that was your direction of the question, >> which which would be inflated by that $200,000. >> The $200,000 would go into the owner's con construction contingency, which is currently 1.6 and some change. So, let's
call it 1.8 on day one of construction, hypothetically. >> Yep. >> And then if you add any anytime the owner adds money or adds scope or project items, it would come out of the owner's construction contingency. Yes.
>> Thank you. >> Okay, >> that's good. Thank you, Steve. That's that's fine. I think has her >> Yeah. If I could so one of the things for everybody to understand if you haven't I know Steve Mr. Chairman you have been through this process but for
people who might not have uh in the design process there are things that are just words in a specification those are easy to change out later. There are things that actually have to be designed and detailed. Those things are not easy to
change out later. So I just want to clarify so everybody understands this. So there are things in here and Mary Lee and I went through this list and the dates there are reflecting what we think is possible. We can't keep two or three
different options open through the construction document phase because they have to be designed, they have to be detailed, specifications have to be written. So uh when we've presented this that's why there's a decide by column.
There really are points of no return on some items. I will say that things that come in very late in the project like landscape, not civil engineering issues right below the soil, but landscaping are easy to add in from the owner's
contingency later. And generally in a construction project, what we find is once we're out of the ground, once we've dealt with the key site issues, right, your foundations are done, your steel's going up, you have a really much better idea of what problems could occur that
we need to save in contingency for. So at that point, you have the freedom to say, hm, we think we're in great shape. we think that we could possibly put x number of dollars back into say landscape whatever. So I want to make
sure the committee understands we didn't just do this as a slash and burn exercise. We were really surgical in it and we've been very careful about thinking through what things we can ask our consultants to design to a standard right they have to design to something.
So we have to say this is in or this is out. How easy or hard it would be so that you don't end up with ad services for design. Right? So this is part of what's on our minds. That's that. Yes. Thank you Gal. That's correct from a
design perspective and what they have to do as designers to put it all together with the multiple disciplines that they're dealing with not only architectural but you know all the other engineering uh disciplines. So, thank you for that update. Um, I think Steve
Venui has I I don't want to act like the chairman, Mr. Chairman. I'm sorry, but I see Mr. Venu's name is >> probably another silly question, Peter, but we have a priority in there, which is just how difficult it was to take out
or put in whatever. Yes, >> the decide by date though >> has should have probably a different priority to it because we we say again that we approved this budget. This is we signed this contract
for the 85, right? Um, we come up to September and we're thinking of putting some things back in, but in the grand scheme of things, if we're limited with the amount of money that we have, there could be something
back down in May that we want to use that money for, but we really don't have to make that decision and we've wasted the money up in September for something that's not quite as important. How do we reconcile that?
We we continue to create a list like you see in front of us. We continue [clears throat] to communicate with each other of what each of us feel is a priority level one two or three and we make decisions accordingly. Um while
this list called priority is again a discussion the OPM designer and construction manager had um conversation tonight with the building committee. Conversations later with the school department says I think your
priority one is not relevant. It should be a priority three cuz it's painful cuz we want it or your priority two should really be a priority four. We definitely need it. Again, this is a first stab at
Gal, as Gail and Mary Lee discussed. Um, it wasn't just slash and burn, throw something at it. It was thoughtful, but from our side of the table, if I could say it that way. I think we need to continue to have discussions like we're having tonight. If somebody sees
something on a list, flag it if they don't like the priority or change it up or down or add something new. It's a live conversation that we think we need to have ultimately with yourselves and
the users of the building which is the school department. >> Yeah. I think uh we should also talk a little bit about the design and pricing contingency which is the amount of money that's put towards this design process and as we further develop the project
maybe some change some things have to change in the design that increases the cost that number went from 10% down to 5% between schematic design and now and that is uh around $3 million. Am I
>> my memory correct? Yes. >> Each time >> each time we do one of these estimates and we're further along in the process, that percentage drops and that money just goes towards additional money available for the construction cost.
>> That's a good point, Merrily. So, you know, to Peter's point, uh this is the first bite at the apple, >> right? We need to um submit uh this to the MSBA on Friday to
demonstrate that we can come in uh within the budget. And um so the uh objective tonight is to vote to approve this as a prelim preliminary um
uh exercise to uh demonstrate to the MSBA that we can uh we we've pro done a thoughtful analysis of the project and we've uh identified areas where we could
uh cut some costs and come in within budget. >> Jim Dugen has his hand raised. >> Peter, uh thank you, Steve. Uh uh sorry for the technical difficulties everybody, but >> so under uh number three, building
systems, the very first thing uh is it a one or is it a two or a zero? because the blue doesn't match with the color. >> The number doesn't match with the color. >> Yeah.
>> Yes. So, this this is a living document and I think this may have been PDFed and set in stone at a time when we were still tweaking it a little bit. That started off as a zero because that is really a decision for uh building maintenance people to decide. Uh this
particular issue, I don't know if anybody is super familiar. I'm not an electrical engineer, so I'm just repeating what others said to me, but apparently there used to be an issue with uh maybe the aluminum was corroding back in the day, but they've solved
those issues. It's no longer a concern. And so now very frequently projects take this ve item and that there's no real impact on the building moving forward, but it is still a decision for the district to make because they are the ones maintaining this and it's up to
them. So it started off as a zero which was the blue color and then uh we got confirmation from Steve Mark that this was acceptable and so it became a one but the color didn't get updated so that should be green. >> Thank you. >> I think I think we had a discussion
about that. I started my uh career out as an electrician and I do have some background in this and I don't see any any issue using aluminum in of copper. So I thought we had left that at a zero
but you know we can go on as as long as it doesn't impact the um submission to the MSBA on Friday. I'm okay with the one. >> Yeah. The doesn't care about the priorities. >> Yeah. Well, and we'll clean that up before we clean it up. This must have
been So, we'll correct that. >> But thank you for that proof read on the numbering. Okay. Any other questions on the uh VE? Is there a motion to approve for the submission to the MSBI on Friday? So
>> move the ve list for submission to MSBA. >> Second. >> Okay. Roll call vote. Sean. >> Sean. Yes. >> Uh Jim. >> Jim Dugen. Yes. >> Bob. >> Bob Rley. Yes. >> Mike. >> Mike Scadudo. Yes.
>> Steven. >> Steven. Yes. >> And Steve Moore. Yes. Motion carries. Thanks very much. >> Thank you. Sorry. >> You want to proceed with the uh agenda from the top then? >> Uh just if the committee is going to
stay in place or do we want to expedite some decisions before it certain members leave? Mr. Chairman, I thought there was a short >> if if you have other items requiring a vote. Certainly. >> Yeah. Yeah. There two quick items. Um but thank you very much for that
discussion on the ve. The next motion um is to um author the building committee to authorize number 9C the OPM and designer to finalize their package which is similar to what was done early during
the schematic design to submit the design development package to the MSBA and I'll give you this quick snapshot. Right now it's 195 pages predominantly being constructed and prepared by the design team studio G. And this is some
information that we're continuing to populate. One of which is the discussion this evening the value engineering list. But here is a complete uh package that's being prepared drawing specifications cost estimates the whole gamut. This
will be very large package. The committee has done this in the past during the schematic design phase to get the project forward. But again, just another step, another motion, another discussion that the OPM and designer are not acting rogue and just doing things
without the committee's permission. So, we're looking this evening for the committee to authorize by motion the OPM designer to finalize the package and submit it to the MSBA, which is currently scheduled for this Friday. I don't think we've seen this package,
have we? >> Not yet, Mr. Chairman, but uh we're put it's been put together over the last several days. Um it's right here. This this kind of came in a little bit uh earlier this afternoon. Um is there certain information? Um I'm
sorry, >> Peter. How are you expecting us to vote on this tide if we haven't even seen [clears throat] it? >> That's a tough question, but yes. Um it it came in and we're looking for it to be similar to what the committee had
done in the schematic design. Um knowing that the OPM and designer will will do what they need to do professionally to deliver the the package in accordance with the MSBA requirements. I understand um you know nobody has
really fully seen this 195 page document as of yet but it's going to grow to probably 250 pages if not 300 >> and this gets submitted on Friday. >> That's the current goal. Yes, sir.
>> And what if it doesn't? uh the MSBA might take our time slot and put it on another project next week and then ask us why we didn't deliver it in time. >> Yeah. >> Clap our hand, so to speak. >> Well, you know, I'm I'm quite
disappointed that this is coming up at this late hour. Um you're asking us to you know just take on faith that this is going to be um you know and I I don't doubt that it
will be but uh you know it would seem to me premature to ask this committee to approve it. However, if it's required by Friday, I'm kind of uh I've got mixed feelings
about that. >> Yeah. >> Any any discussion from the rest of the committee? >> What What type of things are in here? Peter, can you just kind of scroll through some of the pages that are completed and highlight them?
>> Um okay. Well, sure. I mean, let me find the >> table of contents. >> Table of contents. Exactly. >> Yeah. >> This this document is essentially explaining the drawings and specifications to the MSBA and the
drawings and specifications went out with the DD estimate. It was the that set of drawings that we're talking about. And so this document is answering a series of questions from the MSBA so they can make sure they have a thorough understanding of the project. So if if
it helps the primary point of the submission is to send the drawings and specifications to the MSBA. So, are you saying that there's some of this information in here that we we have seen, but not to in it in its in not in
its entirety together? >> That's correct. Like, for example, on here, the security and visual access requirements. That is a report from our consultant that's based on all of the conversations that we had with the town and with the district, uh, summarized in a narrative so the MSBA can understand
it. Most of these are based on conversations that we've been having continuously with the district and with the town and so it's just putting it together in a nice neat package for the MSBA to review. >> So Peter, you had mentioned this was
going to probably grow to 250 pages. So the other at what point do the other 55 pages get submitted in the in its total in the total package included um to the MSBA? Most of that growth is just coming
from us inserting information from the OPM. It's section 2 OPM deliverables which TTH has been assembling and they are preparing a package to give to us and we will insert it. And so it's not that it's 50 pages that hasn't been
done. The information is there. It's been assembled for the past weeks and months. It just needs to get inserted into this. >> What was that? Is that to be inserted for Friday? Yes, it's all we have it together. Uh Jim, it's so for example
over here on on here's a cost estimate uh reconciled cost estimate 35 pages. That's going to be cut and pasted, dropped in. It's done. It's prepared. It's done. We just got it the yesterday. We're going to cut and put it in there. We're going to put
in our project budget that you have seen every month. This document right here. Here's the project budget as tracked by the OPM. We're going to insert the construction manager's project schedule right here, probably 14 pages. We're
going to insert the OPM's project milestone schedule, two or three pages. Um, we're going to put in some narrative, some further discussions. It's a matter of grabbing all the little parts and pieces that were Mary Lee just mentioned. Excuse me. Where is my um
right here? Um inserting them. It's going to be the design doc documents, the construction draw, the drawings that they prepared, the specifications that have been already been produced. Everything's pretty much assembled. We're just well prepared. We just need
to assemble it and package it up. Drawings, specifications, schedules, cost estimates, narratives as as shown here. um that and program requirements meeting minutes um that we've had over the last several months or weeks with
the committee to show the to show the MSDA that we've been working on the project diligently and here's all the backup information to where we are today at the conclusion of design development. [clears throat] >> So once this report once this report is
submitted to MSBA, can things still change? >> Absolutely. >> Yes. you're you're not locked in. I think the best way to look at this is it's what Peter was saying about, you know, we've shared with you the pieces. This is
assembling all the pieces. A lot of this the working group has gone into in detail with Mary Lee. You've seen the highlevel report of it each at each SBC meeting. But I think the real point of this for the MSBA is to document that we
are where we say we are in the progress of your project, right? Because they have to then take a vote to move us on, right, >> Gail? But that's not the that's not the issue right here. The issue is
we understand you know the MSBA world what they're what they're expecting but you know this is something that you know just set upon us today but I think it's a good thing that you were able to clarify that it's just a
culmination of things that have come across us >> right >> and um and there's nothing there there's nothing in this whatsoever that is something we haven't seen Is that plain simple? >> You the SBC I'm I'm look I'm going to
pick on a couple like structural calculations you probably haven't seen but you know this is actually why you hired the team you hired you have to trust that we're doing that. So there are pieces. I don't want to say you've seen every piece of this because there are some things you probably haven't
seen, but they are the things that we do in the normal course of a project like this. And in the case of the MSBA because they contribute, you know, roughly half of the project cost. Um, you know, they demand that we document all of this. And then the other thing I
want to say about it is Mary Lee, correct me if I'm wrong. Other than maybe the Desi approved space stuff, there's almost nothing here that isn't still going to be adjusted as we go into the construction documents and
complete your construction documents. Right? So, there's still plenty of time. If any of you review this and you say, "Well, what about this?" Or, "I didn't realize we were, you know, I'm looking at proprietary items." which means we tell you that and we tell the MSBA you
have to use this window system nothing else will work um you know so there might be want to be a discussion about a proprietary item list for instance so there might be things that you're going to look at this report and say well we want to discuss that there's still plenty of room for all of that because
we have to do another one of these >> so this is like an initial submission >> it's two of three right we did a schematic design report. We have to do the DD report and then we'll have to do Mary Lee. There's not a 60 Oh, there is
a 60% report. >> This would be the fourth submission to the MSBA. A lot of this is repeats of what was in >> previous editions. A lot of it is uh a repeat plus whatever evolution the project has taken between schematic
design and now. These reports are showing how the project is evolving over time. >> Yeah, >> Sesh has his hand up as well. >> You're on mute, Shash. >> And if I can add, thank you, Mr.
Chairman. Uh, the items that are in here are basically the requirements of the MSBA. You will have an opportunity to review it as a submission gets made. There will be comments back from MSBA. Even if it's perfect, there'll still be
comments from MSBA. We we have to respond to and we copy it back everyone. So, and if you see something, you know, we can always modify that and, you know, add it back to the comments. >> Exactly. >> In fact, you know,
>> I want to go beyond and say we would welcome your comments on any of it. I appreciate all your uh explanations, but I'm still very disappointed that it came up at this uh 11th hour uh given
the fact that we bumped this uh committee meeting a week so you guys could prepare. But uh I think uh given the ex explanation um I think I'm okay moving ahead with this.
>> When will the report be available for the committee to review? >> End of day Friday. When we submit it to the MSBA, we will share it concurrently with the building committee. It'll go out both ways, MSBA, building
committee. >> Can we also make sure that it gets up on the the website like that first submission did? >> Actually, we've reached a point in time where in order to keep the security of
the staff and the students in mind, we do not recommend sharing this publicly. I agree with Mary Lee. >> Okay. >> I agree with Mary Lee. >> Yeah. We're there's a lot of detail in here, Steve, that your fire department and police department aren't going to
want to be shared. >> Okay. >> Exactly. >> We will continue to share rendering which can be put on the on the website which uh can give people an idea of where we are in the design. >> Okay. So, I've kind of lost track of
what the title of this thing is. So, Peter, can you make a mo can you draft a motion that we can vote on? >> Certainly. Um, Mr. The chairman, committee members, uh the motion is the building committee authorizes
the owners project manager and design team to to prepare and finalize the design development submission package to the MSBA >> with a motion >> on Friday. >> On Friday >> on Friday, correct?
>> Any discussion? >> Is there a motion to approve? >> I'll make the motion. Second. >> Okay. Um, all in favor? Sean. >> Sean Hearn. I >> Jim >> Jim Dugen. Yes. >> Bob.
>> Bobley. Yes. >> Mike. >> Mike Scudo. [clears throat] Yes. >> Steven Nudy. >> Steven. Yes. >> Steve Moore. Yes. Motion carries. Thanks. >> One other thing. Last item, Mr. Chairman, while the committee is still in full assemblance is just some project
invoices. And I can make a recommendation that the OPM is reviewed the studio G invoice 36 and the Gilbane invoice number one and with a recommendation for the committee to consider approval. Any comments?
Is there a motion to approve? >> Motion to approve. >> Second. >> Okay. Uh roll call vote. Sean. >> Sean. Yes. >> Jim Dugen. Yes. Bob Rleyway. Yes. >> Mike. >> Mike Scadudo. Yes. >> Steven.
>> Steven. Yes. >> And Steve Moore. Yes. Motion carries. Thanks. >> While we're talking invoices, Steve, if I could just interrupt one second. >> Yeah. >> How is the submissions to MSBA going? Are we receiving funds back from
these invoices after the uh feasibility? >> Yes, there's been some cor I'll just speak quickly. Uh committee members, our office has been in communication with the finance office and we have some corrections to make reclassifications
that's been corrected. MSBA will be just sent out an authorization that they will be submitting a payment to the district. And uh later this week, we're going to be submitting the next payment request number five, which catches up all the invoices through last month. And then
later this month, we will do um requisition a payment request number six, which will incorporate tonight's invoices. So within the next 30 days, we should be 100% submitted and then the MSBA will have the opportunity to um make payment or make any edits that they
seem are not eligible. >> Okay. How's the turnaround time been to any you usually within 30 days they payments made? 21 to 30 days they make a payment that I've [clears throat] witnessed in in the past. >> Okay. Thank you. >> So, we got over all those initial
issues, right? >> Yes, Mr. Chairman. There's no nothing else that I have highlighted that requires uh a committee vote or motions if someone has to be dismissed or move on. That's >> No, I mean the initial issues with the payment
>> propay. >> Oh, I'm sorry. >> The reimbursements, >> that's all been clarified. >> Okay. Thanks. >> I'm sorry. I misinterpreted. >> Okay. Let's go back to the agenda. >> Okay. Um well, we just number one is
call the meeting to order, which we did. Number two, if you want, Mr. Chairman, is public comment. >> Yep. Absolutely. Uh, there's no one with a hand raised. Oh, no. Hold on. Kathleen Vault, hold on.
>> Kathleen, are you there? >> Yes. Can you hear me? >> Yes. >> Yes. I I understand that this evening was was pretty packed. You had a lot of decisions and a lot of information. Um, just as in a butter, I just want you to
know I get I only have an opportunity to speak to you once a once a month. Um, and I just would like to know that consideration for the abutters for the buffer
um, for trees being taken down since that's supposed to happen before construction. And I would just like to be assured that we are in the budget and that we are on the project schedule for this to happen before the construction begins.
And uh [sighs] I also am concerned about the seismic the results of the seismic survey because of the fact that um as you know my house doesn't have a basement. the corners rest on ledges.
So that there is I have great concern that with blasting that there may be an effect on my foundation. But those are my concerns and um hopefully you can address them at the next meeting in a month.
Jim, do you know if uh since uh the Abutters uh engaged legal counsel if our legal counsel responded, I don't think it's appropriate for us to talk about uh the um the trees in this
meeting since uh >> right >> I'm not I'm not a aware of what our legal council responded to theirs. >> I will I will confirm that uh Mr. chairman with uh with town council. Uh I do believe that they uh that they have,
but let me circle back and uh understand where where where it is. >> Okay. Thanks. >> Yes, sir. >> There's no one else with the hand raised. >> Okay, Mr. Chairman, if you'd like, I can
continue to uh present. >> Yeah, please do. >> Okay. It's the next item on the agenda, committee members, is the meeting minutes from last month. I have them here on the screen uh for your consideration to approve. I can scroll through anything if you'd
like any questions [clears throat] or edits. I didn't have any uh comments. >> Did we already approve the minutes first thing? Yes. >> What was that? You thought we did. >> Yeah, we did. Sorry, I was going to step
in. I got it. >> Sorry. Did I miss something? When we >> We We went through that first. Peter, >> we already did this. >> Oh, >> that was that was the first uh caution sign you had on your agenda. >> I'm sorry. Okay. I didn't think we did. Okay. Sorry about that. Um Okay. Sorry,
committee members. Uh moving down the next two items is the the schedules. Um here on the presentation, here's the OPM's milestone schedule. Um I can zoom in a little bit just to give you some snapshot of where we are. But this is where we are as you can see by this tag.
It's kind of a 30 to 60 day look ahead. As we just mentioned over the last um 30 days, 21 to 30 days, we did the design review of the development, design development, the cost estimate, the reconciliation, preparing the budget as
we just made a motion and submitted or going to be submitting to the MSDA on on Friday. And then we have some upcoming uh activities as shown here through August where the MSBA takes a look at the submission and gives us any feedback as as was mentioned. Um, at this point,
the design team also starts to begin to prepare for the next design phase to move into construction documents. As mentioned here, and I'll just kind of drag this down. The construction um document phase, the 60% which is shown
at the very bottom. We're going to sort of repeat what we just discussed this evening at the 60% construction document phase, which is currently scheduled for December 16th. in similar fashion if [clears throat] you will. But this is what kind of a quick overview of the
schedule from the OPM. I will keep going and we can come back. The construction manager has also issued a more detailed schedule really taskdriven on their activities. Um I will this will be shared with the committee. It's rather
lengthy, which is which it should be and we expect it to be, but there's a lot of details in here on what they're going to do and how they intend to do things from not only the design phase, but right into the construction phase and the early bid packages that we will be
expecting uh to prepare for. Right now, uh, we're we're scheduling ourselves to start construction phase July 1st, 2027. Once the school is makes a a summer recess, we will certainly have a lot of
conversations between now and then with the committee, certainly with the school department on setting up the logistics of beginning the construction, communicating to the school community, that being parents, teachers, students,
and the nearby neighbors of what to expect um starting July 1st of 2027. So to be continued, but that's what we're looking at today. Uh as in terms of that goes and this schedule kind of highlights all that. I won't go through every line item, but that's what it
shows that right into the concrete, the steel, the building envelope, the mechanical system, the substantial completion, the punch list all the way through until 2029. I'll pause if there's any questions on the schedule schedules.
I think we're good. >> Okay, I'll keep going. Next item is just the budget. I'm going to scroll down through here. Again, you're familiar with the project budget. Uh this is the project budget that's prepared and managed or monitored by the OPM. One
second, please. I'm going to Come on. You're familiar with this format. It's still the same budget. It's just been updated with the current invoices that were mentioned tonight and they're highlighted here just to uh show or
illustrate for quick reference what was discussed this evening. Nothing has changed. Just continue to enter new invoices and expenses as they come forth. No change to the budget. I'll just keep going. Um here's some
quick project updates. I know we've already had some discussions this evening about some of these items, but this will be a quick opportunity for each one of the project team members, OPM designer, construction manager to share with the committee um some of their activities over the last 30 days.
I'm going to turn it over to Chris on the OPM, uh Mary Lee on the designer, and I think Trip is here from the construction manager. Chris, go ahead if you can make it brief. >> Yep, we'll do. Thanks, Peter. Um so uh right here we have listed the
coordination meetings with the designer construction manager. Uh we continue to have the weekly meetings in the past few weeks. Obviously since we were talking uh earlier in this meeting we had um multiple estimating uh meetings, multiple value engineering meetings um
as well as our standard typical weekly meetings. We discussed the um the OPM uh design development submission items to the MSBA. Um on here we also um
at the start of July over I believe it was 4 days um they did seismic refraction surveys uh which was um an activity that was approved at the previous meeting. uh that happened and we were waiting results from that, but
we were out on site. Um it's interesting the the testing method there, but to keep it brief, um it's a non-destructive test that that was uh performed. We have an additional test that um I will be sending out. Um Jim, for your information, I'll give you an advanced
um copy prior to sending it out to the full distribution, but it looks like we're looking at um August 17th as the date for the borings, additional borings. That was the area that we discussed um last meeting where we had to do um additional investigation when
we found um some urban fill in the corner of one the northmost um ball field. And I think that's the majority of the items and that we had already uh talked about earlier um budget schedule agenda
everything. So I can turn it over to Mary Lee if there's no questions. Great hearing none. So on our side uh we went through the reconciliation efforts with Gilbane and PMNC the designers cost estimator. We worked on the value
engineering list both generating the list in collaboration with the OPM and with skill bay and then uh going through the exercise of assigning priorities and decide by deadlines and evaluating the best path to move forward with the ve list.
We have been spending a lot of time working on the MSBA report which you've already had a sneak peek of in preparation for the Friday submission deadline. And we have one last bit of site investigation scheduled to happen. It's
actually going to take place on August 17th instead of the 14th. The 14th is a Friday, which apparently is not great timing to get the samples to the lab. So they prefer to do that on Monday the 17th. It's a one-day activity. This is
the investigation of the urban till out there, figuring out the extent of it. And then immediately after that, any incidental field damage that may have occurred can be repaired the rest of that week. And then we've also been
working on developing the exterior design, which when you're at design development, there are still a lot of unknowns. We still are not certain of the exterior materials, definitely not any of the final colors, but we are working on developing the mapping and
the overall design strategy. So, I can't remember. Peter, do you have this discussion further in the agenda or should we talk about it now? >> Please. >> Yes. >> Actually, if I I could share my screen because I have a little >> updated information. Thank you.
>> Sure. Thank y >> I think you have to stop sharing. Oh, but I did. >> Oh, it's over here. Sorry, stop share. Okay, go ahead. It shifted on me. Sorry.
>> All right. Thank you. So, as I said, this is still a process. This is a moment of time. This is how the design has developed. It will continue to develop to develop. This primarily has been done with sessions of the
working group which is the superintendent, the principal, the director of student services, uh director of student support, and the special ed administrators, the primary working group there. We've been meeting just about every single week. There are a few times we stopped for a little bit
because of vacations, but it's been pretty consistent with weekly meetings to go over this. We went over the value engineering list. We always have a lot to talk about at those meetings, but this is an updated view of the front entry. Any colors you see are placeholders. Any
bright color is a placeholder for a color to be determined in the future. But the idea is to get sort of an idea of where we have masonry, where we have either metal panel or perhaps a glazed brick, some way to bring color in in
certain places. Uh but you can see how the windows are taking shape, how we are using a couple of moves which are cost effective but draw attention to areas where we want to draw attention. So the main entry obviously is the most
important part of this for people approaching the school. So we want to feature that with this tall element and a color. And then we have the cafeteria which is the main gathering space of the school and is one of the primary locations that's going to be used after hours as a community resource. So we
really want to highlight those. We also have these windows along here which is where the main office areas are. So there's always a lot of eyes here with uh visual access to see who is approaching the school but also keeping it very welcoming and friendly. We have
this big overhang here which is large enough to get uh I think well over a hundred students on there which we've confirmed with the principal is more than enough for kids who happen to be waiting for the bus while it's raining. So this is currently where the design stands. We'll continue to develop it
especially as we continue to nail down the cost of different materials. And then once school starts up again, we intend to have some in-person meetings with the working group and with the color committee that we had spoken with
previously. Uh they were invited to that community forum we held a while ago to get ideas of how to bring the character of Littleton into the school. So we will follow up with that conversation and the design will get uh more and more real as time goes on. Uh before I move to the
back, does anybody have any questions or comments about the front? >> So is that uh blue blue uh facade uh cast in stone? I mean how did how did you come up with blue? Uh so
usually in architectural renderings before a color is chosen we pick a representative color and blue seems to be one of those colors that people for the most part like. It's not like putting in an orange where some people might have a really strong reaction for or against it. It's just sort of a a
neutral color to indicate there is some sort of accent here. It might end up being, you know, green. It might end up being uh several shades of blue. We're not sure yet. But the point of this rendering is to say there's a color going in this area. Right now it looks
like metal panel. Uh but we'll continue to get the estimates and decide whether or not this could stay as metal panel or if we need to look at something like a glazed BMU or a glazed brick to get the color but in a less expensive material.
>> Okay. Thanks. I'm I'm just thinking that uh Littleton has a history with the apples and uh maybe a red might be appropriate. >> Yeah, actually, you know what? We tried red over here because we we liked that
idea. We were thinking about it, but it ended up looking like a fire station a little bit. Like it was very >> it fire station, right? So, we'll test out a lot of different colors and it's very simple for us to switch back and forth in these renderings and uh show
people all sorts of different stuff. We'll look at actual physical materials in real life and uh in in the end everybody will have a chance to have uh their opinion heard on this. >> Okay. Any other renderings, Mary Lee, or you good?
>> Yes. So, in the back, you're going to get a little bit of uh seeing how the sausage is made. But right now, there are two options that we sent to the working group. Uh we sent these last week. They gave some comments over email and then we met earlier today to discuss
them a little bit more. Uh again, these are still very much in process. The colors are just a suggestion. The main features here that we're looking at is how do we treat the classroom windows? because those are the uh other than the entrances and the double high glass, the
classrooms are the most important part of the facade back here. So, this option one shows them as these boxes. Each one of these is a classroom. We explored using a different color first floor versus second floor. And then looking just compositionally how this works
across the entire back. Uh, one one thing that uh is sort of interesting as we do this is we like to show these renderings from a variety of different viewpoints because this view right here is sort of a bird hovering out in the
distance looking at it. So, you're able to see the whole thing. But we've also used views where you're at child height down here looking out towards the playground. And what is that experience? What is the experience when you're over on one side versus the other? You're coming around the corner. And so we use
all of those views to evaluate these so that we really have a strong understanding of what this looks like. For now, we're still fairly high level. We're trying to understand what this looks like as a whole. So this view was the right thing to do for that discussion.
The other window treatment for these classrooms was to use these linear panels in a gradient across the facade. And then at this entry point pulling all those colors together in sort of a geometric graphic pattern that serves as
uh sort of a very basic mural back here to draw attention to this entry. Um, so the the sausage making part of this is after we had that discussion with the working group, we pulled together this
version of it, which the working group discussed the pros and cons of where do we have accent rows of darker brick versus lighter brick. And we did look at a few different options of what this looks like from a student perspective and what is the effect of the placement
of the dark brick on the facade. What is the effect of bringing colors down lower and having larger bits of color? And this was an idea that sort of developed during that conversation. So this is very much an evolving process. Uh, I'd like to open it up to the SBC now to
provide commentary on any of these options or how are you feeling about them and that will help us move the design forward. We don't have to spend a ton of time uh but just any initial thoughts are welcome. I guess silence kind of means consent.
So we can move on. All set, Mary Lee. >> All right. Thank you. >> Sure. Great. Let me uh take the screen back one second. >> Clicking on stop, but it's not stopping. Oh, there we go. >> Let me know if you see it. I think you can. >> Yep, you're good.
>> Thank you. So, um right here, item 6C. I'll I know we have John May and Trip from Gilbane on the on the call here. So John or Trip if you'd like to. >> Yeah, I'll take it. >> Few words. Go ahead. >> Yeah, thank you Peter. Um, so I think
the main one, the estimate, I don't need to highlight that again. Other than the team did a phenomenal job getting us to this point and where we need to be for the submission. Um, other than that, you know, Gil Bane continues to support support the team through the design development phase through various uh levels of constructibility and
sequencing. um as we work through, you know, some of the items that that Chris mentioned assisting with the size of refraction and what level of information is needed and and where to best support the procurement of the site package when we get there. Um so we continue to work
through those items this month. >> Thank you, John. Um if you'd like, Mr. Mr. Chairman or committee members, 6D is an opportunity if there's anything from the the town or the owner uh to add anything that's not
mentioned. >> No, sir. >> Okay. We've already discussed number seven. Number eight, nothing um as far as previous business to review or discuss. We went over number nine. Uh number 10, I I have Chris's name there,
but I don't think we need to mention it. It's justformational about some meetings that have been taking place over the last period of time. We did number 11, project invoices. Uh number 12, other business, nothing for us in the last 48
hours since the agenda was posted. And then number 13 is a snapshot of what's coming up with with respect to the future meetings. Next meeting, August 19th, 7 p.m. And that's what we have to present this evening. Committee members,
>> any other uh comments or questions? So, we come to the favorite part of the meeting. >> Motion to adjourn. >> Second. [laughter] >> I'm going to assume that's unanimous. And uh thank you for your participation.
>> Thank you everybody for your help this evening. Thank you very much. Good night. Good job. Good night. Thanks.