WEBVTT

METADATA
Video-Count: 1
Video-1: youtube.com/watch?v=UNIJ3VCysPs

NOTE
MEETING SECTIONS:

Part 1 (Video ID: UNIJ3VCysPs):
- 00:00:10: Meeting Call to Order and Agenda Overview
- 00:01:31: Introduction of MASC Representative and Appreciation of Committee
- 00:02:36: Presentation of Superintendent Candidate Slate Details
- 00:05:50: Next Steps: Schedule, References, and Questions Overview
- 00:06:54: School Committee Vote to Accept Candidate Slate
- 00:08:14: Process and Logistics Explanation: In-District Visits, Survey
- 00:12:19: Discussion of In-District Visit Schedule and Logistics
- 00:23:11: Dinner Plans for Candidates with Student and SC
- 00:30:13: Discussion on Interview Question Development Process
- 00:36:10: Assigning Topics for Interview Questions and Reference Checks
- 00:40:45: Clarification on Questioning Candidates and Community Input
- 00:42:54: Dissolution of Search Committee and Adjournment


Part: 1

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It is 7:00 and I'd like to call together the March 23rd, 2026 school committee meeting. We have uh two agenda items this evening. Um, one of which is presentation of the uh slate of candidates that have been recommended by

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the um sub subcommittee the search committee of superintendent search. So we'll receive the school committee will receive those names tonight and take a vote on those and also there's a possible uh discussion on questions that

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the school committee might like to ask or a conversation around how we wish to come up with our questions and get organized for the planned interviews of next week. So without Janine's got her hand raised.

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Quick question, Justin. May we add to this a quick agenda um talking about the schedule for next Monday, Tuesday, Wednesday, and Thursday. Um our participation in it. Thank you. >> Yeah, I think anything that's relevant around this topic is a worthwhile um

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talking point. Don't wish to add nons superintendent search committee stuff to tonight's agenda. Um, all right. Without any further ado, I will turn it over to Sean, who is going to share his screen for us. >> Actually, Alicia took over, so I'll

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for those that don't know, uh, Alicia Malin is our MASC uh, representative who's been assisting us with the process. And maybe before we do, I just I want to say thank you to the subcommittee, uh, the entire superintendent search committee. I know that a lot of work went into that. many

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qualified applicants. Uh the committee took the time to review applications, resumeumés, scheduled a bunch of interviews, and that work um is very much appreciated by the school committee, and I hope that everybody enjoyed it. >> Thank you, Justin. >> Thank you. >> Yeah,

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>> just for the record, we uh opened the meeting at 7:00. >> I think I said that, >> but okay. >> Thank you for having me tonight. I have to tell you, I I second your appreciation of the screening committee.

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It was a lot of work. Um they were fantastic to work with and we're now at the public. We're back to the public portion of this um this exercise and I am really excited tonight to talk to you guys about your slate and to talk about

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next steps. So, uh you had a 19 member screening committee. Uh let me also say that once we are done with all of this I will send all of this documentation to you all directly. Uh but you had a 19 member uh superintendent screening committee and they received a total of

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24 applications which I have to tell you was more than I've seen in other searches this year which boded really well for you know the wide range of applicants we saw. The screening committee met on March 5th. We formulated questions and we selected the

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semi- finalists. They chose to move forward seven of the 24 applicants to the semi-finalist interviews that were conducted then on March 11th, 16th, and 19th. And those were conducted per Massachusetts general law in executive session. Um, and then they deliberated

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on March 19th and they voted unanimously to move a slate of four applicants to the public to the school committee um for the next round of the interview process. And I will now introduce to you via slides your four semi-finalists that

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this screening committee chose. First up we have Charles Kieri. Uh Charles Kiri is currently the assistant superintendent for the air Shirley public schools. He holds a bachelor of science from Boston College, a masterers of education from the University of

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Massachusetts, and is currently in progress on a doctorate of education from the University of Massachusetts, which apparently is going to finish uh later this year. He holds multiple leadership certificates as well as lensure from the Commonwealth in assistant superintendency and

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superintendency. So you will see that there are people in this list who are not currently superintendents, but they are all certified to be superintendents in the state of Massachusetts. Next up is Michael Kiara. Uh Cara um he is currently the assistant

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superintendent of curriculum instruction and assessment for the Ashland public schools. Dr. Kiara holds a bachelor of the arts from Assumption College, a masterers of education from Fitsburg State University, and a doctorate of education from Boston College. He also holds multiple additional leaders

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leadership certificates as well as lensure from the commonwealth in assistant superintendency and superintendency. Next up we have Kate Guzika and she is currently the principal of the Spalding Memorial School for North Middle Sex

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Regional Public Schools. Um she holds a bachelor of the arts from the University of Massachusetts, a masterers of education from the university university of Massachusetts and a certificate of school management and leadership from the Harvard Business School. She also holds multiple additional leadership

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certificates as well as the lensure in assistant superintendency and superintendency from the Commonwealth. And Heather Galante was most recently the principal of Bedford High School for the Bedford public schools. She holds a bachelor of the arts from Stonehill and a master's of education from the Harvard

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Graduate School of Education. She also holds multiple additional leadership certificates as well as lensure from the Commonwealth in assistant superintendency and superintendency. So you can see the screening committee has chosen um four very qualified candidates

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to move forward to public interviews. Um and there will be at some point a step in this process where you will be asked to vote on your slate. But I do want to talk a little bit about what the next steps are. Um so your next steps after you vote on the slate um will be we'll

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talk about how the questions will be developed. Um the the school committee will receive the redacted resumes that you can post publicly. Um you're actually going to receive a couple of things from me tonight. The question compilation from us, the redacted résumés, um this and the memo. And then

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the school committee should also decide when you're thinking about your indist how you want to contact the provided references. Some school committees feel very um strongly that they want the MASC representatives to do it. Other school committees feel like they very much want

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to do it themselves. It's entirely up to you. We can facilitate that how however you would wish to do so. So I would ask at this point, do you want to stop and consider the slate or would you like me to continue through my slides that talk about the process?

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I >> think it makes sense to um stop and offer any discussion, questions, comments on the slate. >> Okay. >> Looking at uh Bal or Janine for cuz

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Elaine and Sean are intimately familiar. Questions or comments? Um I don't I don't think I have anything to to add to this situation. Okay. >> Um me neither. Excited. Uh four very

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qualified candidates. Um if there is no further discussion, uh is there a motion to accept the candidates as presented? >> So moved. >> Motion made by Sean. >> Second. Seconded by Elaine. This will be

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a roll call vote since we're virtual tonight. Uh Beanal Patel. >> Been I. >> Janine Wood. >> Janine I. >> Elaine Santelman. >> Elaine Sandleman I. >> Sha Hearn. >> Sha Hearn I. >> Justin McCarthy votes I as well. It's

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unanimous vote. So congratulations to the uh to the search committee and Alicia pass it back over to you. >> Fantastic. Well, so, uh, probably a good thing that you did actually vote before we went on to the next slide because the

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the, uh, we would have spoiled the surprise that the the order they were in on those slides is actually the order that we have already checked in with them to make sure that they would be available. I will explain that as part of the process coming out of the screening committee. um in the screening

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committee, the applicants and the applications are all under executive session, which means they are held confidential because you um it's by reason 8 for the 10 reasons that are exceptions to the open meeting law. And the reason we do that is because it protects you, the district's ability to

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attract qualified candidates and we interview them in executive sessions so that they have a um a level of confidentiality prior to being public. Once the slate is voted out of the screening committee, I do talk to the um people on the proposed slate to make

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sure they are available. So, we've actually already started working with them um contingent upon the acceptance of this full committee as to what dates they will be coming into the district. So, what happens next is those four days next week, the candidates will visit

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Littleton for a full day meeting with stakeholder groups and touring the schools. Um we'll discuss the specific stakeholder groups later on but there will be public stakeholder groups that happen and then the that evening they will have a public recorded interview with the committee. Once all of the

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candidates have been interviewed the recordings will be made available to the public and the reason we do it that way um as at the request of the school committee. Some committees do say that they would rather in a shorter time span just broadcast them all as they are interviewed. um the Littleton screening

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committee and search uh personnel had suggested that we should hold them all and you did have enough time in your schedule to do that so that other candidates aren't seeing the full interviews. Um and we will discuss more about the details and the locations to follow. So your current indist

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um as teased by the list of candidates in the order that I presented them this is actually the order that they have um made themselves available. So Monday, March 30th will be Kiri. Tuesday, March 31st will be Kara. Uh Wednesday, April

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1st will be Gika. And Thursday, April 2nd will be Galante. And then after that, there will be a time and we'll talk about the s the survey in just a minute. But after that, there will be a time for feedback from the stakeholders. And then the school committee will meet to deliberate and vote on Thursday,

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April 9th. So there will be a feedback survey. Um this is actually the link and that is actually the QR code and I will provide the school committee with that as well so that you can share it out in your um communications with the stakeholders and

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the public. The the feedback survey is designed so that you go in and you check which candidate that you are giving feedback on. You let us know which stakeholder groups you belong to so that we can see who's responding. much like the initial feedback survey when we set forward the district's priorities and

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then that information is returned to the school committee so that they can have stakeholder feedback from the stakeholder meetings and the tours etc that happened in those in district days. Um that survey will be available online. It's actually available now, but we will

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uh make sure that it is live and ready to go um as the interviews start on Monday. And we ask that everyone finish the survey by Monday, April 6th at 6 p.m. The reason we've done that is we've given a little bit of time on the back end for those recordings to be posted and then we have time on the other end

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for the school committee to go through the stakeholder responses. Uh, additional information on all of this can be found on the district's website and is it will be updated as soon as possible as to when and where those public meetings, those public stakeholder meet and greets will be

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held. Um, but this is where on your district's website, this is a great way to set this up. This is where in your district's website that you can find all of that information. So, at that point, that is the end of my slides. So um having said that I know

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you want to discuss how questions will be developed and I know you want to discuss your potential inday district. So just tell me where you want to start and sorry in district day. So just tell me where you want to start and we'll go from there.

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>> Sure thing. Thank you Alicia. Um Elaine what do you have a preference for which we discuss first? >> Um either one is fine. >> All right. Why don't we why don't we talk through the um the indistrict days since we were sort of just candidates and you had kind of teased that all out.

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Um do we have a a plan? I I know we have a plan. Would someone like to carry you know discuss the plan so that all school committee members in the public are um aware of how we have this laid out? Do you want to We um have a document

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that um Alex Richards prepared with um administrators today. Um do you want me to >> put it in the chat or do you want me to share my screen? What would be preferable? >> If you could share your screen, that'd be best. >> Okay,

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>> there you go. We can see it. >> Okay, you can see. So, the arrival in the district would be at 9:00. Let me make this a little bit bigger so you can see it better. >> Thank you, Elaine. >> Yeah, there we go. How's that?

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>> Okay, better. >> Um, yeah. So, arrival in the district is at 9:00 at central office and Lynn Snow has generously offered to be the point of contact. She's our director of pupil services. Uh there'll be school tours from 9:15 to

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12:15. So um the principles will uh provide tours through each of the four schools. There'll be a break uh at 12:15. Um a little bit of a transition time. Lunch will be 12:30 to 1:30. U and that

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will be with the district administrative council. So um as I understand it, that's principles and central office leadership. Uh the candidates will meet with the superintendent for half an hour from 1:30 to 2. Uh they'll meet with central

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office staff from 2 to 2:30. Then um then there'll be a district staff open forum. So that's an hour and a half in the auditorium at central office. So you know that performing arts space in

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that building. Um, so the folks from Shaker Lane won't be there at the beginning, but it's sort of open house style. So it's not like there's one presentation that they would miss. They can teachers from the four

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schools can pop in and out and ask their questions, meet the candidates from 3:00 to 4:30. Um, then there's a community open forum. So this is when any member of the community can come engage with the candidates. That's from 5 to 6 in

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the multi-purpose room at the center on Chadic. Um that's for the first three meetings. The fourth candidate um Heather Galante will her meeting will be at the police station community room. Um then dinner is from 6:00 to 7:00. This

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is something I wanted to talk a little bit more about. Um and then the final interview starts at 7:00. Um, so I do want to talk about dinner, but were there any questions on any other piece of it before we get into that?

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How do you all feel about someone? Um, could you roll back up to about 2:00 cuz it looks like they're being asked to go to different Okay, so they're all at at King Street at starting at 12. If um if

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one of us just came to just um introduce ourselves and um help them find the next place they're going to after they're at King at King Street. Would that be, you know, like

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just came to to I guess central or central office at around 3:30 4:00? Is that where it is? And then um >> so central office at 4:30. >> Yeah. So, just show up about a little

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close to 4:30 and introduce ourselves and just escort them to the either the the center or the police station just as a courtesy. Um cuz I don't mind doing that. I can totally do that um what I

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have actually uh 4:00. I can totally do that on Tuesday, Wednesday, and Thursday. I think I have something a conflict on Monday, but um I just wanted to let you know I I looked at my calendar. I'm I'm the one of the people

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on the on the board that really has I have no child care. Um I have no, you know, school age kids to to to wrestle. So, I wanted to put myself out there as someone who has more flexibility and can help out that way. Um if that makes sense. So, that's that's part of why I

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just wanted to put that out there. And um so, yeah. Um, Monday I I have a a 4:00 in Framingham, but Tuesday, Wednesday, and Thursday I can totally be that escort. >> Okay. I gather that Janine has volunteered

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Tuesday, Wednesday, Thursday to meet the uh candidate and, you know, make sure they're all set with direction or they they can follow her over. Um, if the rest of the school committee likes the idea, we just need a volunteer for Monday if anybody can do it.

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I actually was going to ask too if were it's sort of open at any point in the schedule for us to attend or are we sort of restricted to the 7:00 if >> So here's what I would say about that. Um generally we like to let the staff

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have access to the candidates during the day without feeling like um the field director or the school committee is sort of hovering over those conversations. this is really their opportunity to have open and honest dialogue with each other. So, I would not appear until the

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community forum. Um, we try to let the staff I love the idea of having someone escort them from place to place. Usually during the day, it's the staff moving them from place to place, but you do make a very good point about that jump from King Street to the center. Um, that is 100% appropriate. And then if you

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wanted to be in the room during the community forum, that would be fine. We would just ask that you let the community ask the questions and have interactions and just observe it because you will have the interview that night. But it is 100% appropriate for you to attend the community forum.

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>> I was wondering, Alicia, actually in the morning, Elaine, if you're going in the morning, >> is it possible to just tag along on the tour, but not just like be a fly on the wall and observe? like I wasn't planning to interact or ask any questions, but I I think that portion really gives a lot

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of information and so I was just curious and I could do all four days. I would be consistent across the four days. Very often we do have committee members that help out with bringing people back and forth to tours. So I would say as long as you're not um delving into what would be sort of like mini interview

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questions, it would be appropriate to volunteer along with the staff. It would actually help the staff a lot to have a couple people on hand to be able to move candidates from place to place. >> Yeah. And I block my calendar Monday through Thursday. I welcome any other

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committee members if you're available. Um I I'm also happy to and Alicia absolutely respect that and honestly just planned on observing and and being there but not engaging or asking questions. I mean saying hello but not you know turning it into a question

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opportunity. And that was the part where um Lynn was going to be driving the candidates from school to school. Just to add that in there. >> And for consistency um I I I like that idea of consistency. Been all um I can

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make the community meeting I'm just I'm just not sure I can actually get there to make sure they get to the community meeting on Monday. So I could be at the community meeting all four days being quiet, just an observer. Um if that's you know it's one of those things we

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talked about Alicia was like when we set up to interact in this in this um process as school committee members we we we don't want to like set up a situation where one person was there on Wednesday, one person was there on

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Monday and and like we don't really have the same kind of um experience across all four days for for for all four candidates. We want to give everybody like a really fair shake. Does that make sense? >> Yes, absolutely.

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>> Um any thoughts on what Bino and I just um proposed as far as interaction by the school committee members? Sean and Elaine, you've been really in involved in this process. Um so like does does what we're proposing like work with the

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process that as you've seen it so far? >> Yeah. >> Yeah, I think so. I think but just to um build on what Alicia was saying, I think we have to be very intentional about making sure these conversations are between the specific stakeholder groups and the candidates. So being a fly on

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the wall, I think that that could be very interesting to hear the kinds of questions and feedback that the community is giving. Um, but I think it would be like a silent observer role until we actually get to our interview in the evening.

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>> Um, and that's what I think is so great about this process is that we're carving out time for um, dedicated stakeholder groups to feel like they're having a moment for their input um, which will be captured on that

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survey. So I think the survey information that we get from all these different stakeholder groups will be really important when we deliberate. >> I'm certainly okay with it. You know, being I think it's a big commitment, but if you're um all set up to attend four,

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all four, that's great. I think it's nice. Janine, I like the idea of, you know, meeting a candidate at King Street and helping them transition or just touching base, make sure they're all set. Um, all good. We'll just need to find a somebody for Monday. Um, I could

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possibly do it. I just need to confirm my work commitments. >> Awesome. If none of you are available, I can certainly be the person who makes sure they get to the next place on Monday. >> Okay, >> thank you. >> Great. I'm assuming.

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>> Okay. So, I did want to talk about the dinner. So, um I think uh we had originally talked about Sean and I having dinner with the candidates, but I I feel a little uncomfortable with that because

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being on the school committee that's part of the interview coming up right after dinner, it would if I was the candidate, I I would not feel that comfortable um having casual conversations knowing that it could be

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considered part of the interview. So to avoid that discomfort and to center the fact that we are students first, I I'd like to propose um having some students from student council at the high school or

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the National Honors Society, excuse me, come and have dinner maybe for half an hour, you know, not for the whole hour because it would be nice for the candidates to have, you know, some time after this long day to center themselves and get ready for this interview, but um

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our students are so impressive and I think it would really be a lovely way to close out this long day in the district and make a nice transition to the school committee. Um if the candidates could

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meet some of our high school kids and um see how amazing they are. So was wondering how you all felt about that. Um, I'm certainly okay with it. Um, I would like Alicia's opinion on what what's

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typical for districts. You know, I was thinking that we would rotate the dinners and, you know, while it certainly wouldn't be part of the interview, it would be nice to have a casual conversation with the applicant before we rolled into what I

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believe to be a very structured and formal process for the interview. Um, so, you know, it's tough as a school committee member cuz we're not going to get to see them all day long. like I don't you know I don't plan on being the fly on the wall and just to see how they

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interact and I think often times someone might interview really well or they might interview poorly and it might not be who they actually are. Um, so just to have that opportunity and I'm not saying that the students should have that

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opportunity as well, but you know, the students are going to be, you know, they're going to they're going to graduate and they're going to move on and and we're the school committee that's responsible for for seeing this person all the way through. So, I guess I could go either way on it. I was

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looking forward to the opportunity to have for each of us to have an opportunity to have a dinner with a candidate. >> Yeah, I think I like the idea of rotating uh school committee members. I think that's what we discussed before. I just think it's a good opportunity, like you said, Justin, to get a different uh view of the candidate.

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>> So, I can tell you that every district does this a little differently. Um, and it's entirely up to you how you do it. Um, I've had districts where the entire school committee has dinner with the candidate. I've had districts where a couple school committee members and a

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couple of administrators and the outgoing superintendent, they had dinner with the candidate. I've also had nights where the candidate has said where they have said we'll give the candidate the hour of dinner for themselves and I've said to the candidate would you like me to facilitate dinner or do you want that

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hour to yourselves and they've all said I would just like the hour to myself. >> So it happens in a variety of ways. I think that interaction though is really it's a nice interaction to have. So if you wanted to do the half an hour, half an hour, we could totally do that. Um, I

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like the idea of the students interacting and it is also I mean you could definitely do even a hybrid of the two where you invite some of your students and one or two school committee members is also there. >> That's fine. >> Yeah, hybrid sounds like a nice

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compromise. >> And then not only do you get to observe them, you get to observe them with the students, which is frankly the most important stakeholder group you have. >> That sounds great. Why don't we do that?

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>> So, when you say hybrid, would that be >> one or two? >> Half an hour with a school committee member and students and then half an hour to collect your thoughts. >> Yep. I think that would be great. >> Yep. >> Exactly. >> I'm happy. And since there's four to opt out of the dinner since I'm doing the

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morning all four days, I think I'm getting plenty of um casual interaction observation with students in the schools. Mhm. >> So you can you can feel free if the four of you can do it to do that. >> Seems to work well. So why don't we plan

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on one school committee member along with what feels appropriate like you know three to five two to five students something like that. >> Yeah I think three to five is good. >> Sean sound good? >> Yeah sounds good. >> Yes. Yes.

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>> Do we have any idea of of like where to like set up dinner? Um, >> yep. I've been working on that. So, for uh the three center on chatic uh interviews, what's going to happen is we'll have the community forum in the multi-purpose room for an hour. Then, uh

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the candidate will go upstairs to where we actually had our screening committee meetings, which is upstairs in the smaller room. We'll do dinner there. We'll give them the half hour after that to decompress. Then, everyone can come back down to uh the multi-purpose room and actually have the interview. So, we'll do that the 3 days. And then there's a family room in the police

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station that we're going to have the candidates eat in uh the candidate eat in on the Thursday. Um so we have options for those days. And again the same thing where we'll have the community community uh open forum, we'll do dinner, have our decompress, and then

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the interview so they don't have to move around that time. >> Yeah, that's a great idea. I I was thinking in terms of Wow. I've I've had nights where like just getting in and ordering is 45 minutes. >> Oh, Sean already has that all pre-planned. He practiced through the

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screening committee. >> Nice. >> Yeah. >> All right. So, we all set there. >> Sounds great. >> Do Do we want to like um sing out for the days or do people Are we still working on um calendar? We can do that by email.

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>> Yeah. Alicia, can we run everything through you? Um, so if the four of us just want to send an email to Alicia after you've had a chance to look at your schedule, what works best, and if someone's got some flexibility, maybe they could pick up the night where someone's got some trouble or something like that.

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>> Sure, >> easy enough. >> Yeah. >> Okay, great. >> Okay. Um, does we moving on to interview questions and how we wish to handle that? >> Yes. So, the way that this is done,

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again, I've seen committees do it all sorts of different ways. Um, the interview, um, the idea behind the interview is it's it's a best practice from there are multiple studies out there that talk about how it's a, um, more equitable to ask everyone the exact

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same questions in the exact same order, which I understand can be kind of frustrating. I will tell you that I will also send you the questions that the screening committee came up with. um not just the ones that we used but also the ones they developed to begin with and they asked a fairly open-ended question

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at the end of every candidate as well which you could also do. Um we will send you our organized compilation of questions but there are a couple different ways that you can go about this. You can either each take a subject um and because there are five of you and

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there were five um priorities in the brochure, you could do it that way and you could each develop say two with a an extra third question just in case, but you could each develop two questions that way. You could also meet as a group. You would have to post it because

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question formulation as a group has to be posted. You could meet as a group and work on your questions. The other way we sometimes see this done is um committee members will each come up with two or three questions and send them to the field director. And this is what we did in the screening committee was um I took

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the questions and I made sure that we had um questions that covered budget, questions that covered um communications, questions that covered um student equity, etc. Questions that covered staff. I made sure that there were enough questions to cover all of those things and then I returned the

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questions to the screening committee. Now, they voted on the questions. You could do that or you could just accept what comes back from me. It is entirely up to you how you want to go through this process. >> Okay. Um >> can I Sorry, Justin. Can I clarify one

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thing? >> Sure. Alicia, I think you said this, but um whatever the slate of questions is for one, it has to be the exact plate of questions. It's not like you can add something. If somebody says something, you can't deviate at all. >> So, our best practice is you ask

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everyone the same question. There is an opportunity and this this is something the screening committee did was the screening committee asked an open-ended question at the end which left room for people to ask them questions. ask the screening committee questions or share more things and that did open it up for

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a little bit more digging into certain subjects with that one person. Everyone got that opportunity at the end, but the questions that led up to it were the same questions. And I understand that that's super frustrating to a lot of people and it's kind of unlike what happens in the private sector, but given

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that these are public interviews and given that we're trying to do an equitable playing field for everyone, that's why we recommend all of the same questions to all of the same people. >> Okay? >> And then that open-ended question there at the end is, you know, a little bit more wiggle room for you to have a

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little bit more of a conversation. >> Okay? >> All right. So, to sort of summarize, we could each come up with questions. Um, or no, well, I guess we could each come up with questions and send them to

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Alicia. She will then formulate a list and we could as a committee decide to review that list in an open meeting, which means the questions would then be public. M um which is fine, but they would then be public and uh

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or we could just submit the questions to Alicia, trust the consulting service, and then she would essentially deliver the questions to us on night one. So they wouldn't be public and they would remain not public for interviews 2, three, and four because the tapes are not going to be released until after the interview. So, is it the committee's

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preference that we are all comfortable with the questions going in or do we want to make sure that all the candidates are unaware of what the questions are going into the interview? >> I personally prefer the second option. >> As do I. >> Me, too. >> I'll pile on with that, too.

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>> Okay. >> Okay. So, let's do it that way. So, why don't Alicia is going to be emailing us some information afterwards. So, if all of us want to submit, you know, two, three max questions to Alicia, she'll then look through our 10 to 15 and

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she'll make sure that all of our bases are covered. Um, and we'll just get the questions the night of the first interview. >> Alicia, can you say that there were five topics that rose to the top on our brochure that maybe topics we should be

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asking questions about? So, um, and I can send you back your brochure. You're going to get an email from me with a ton of documents. I'm sorry. Sorry if it crashes anything. Um, but yes, your when we did, excuse me, when we did your initial um, survey of the public, the we

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had the qualifications and then we had the selection criteria and the selection criteria that you all came up with that your stakeholders came up with, we translated into five points. um the screening committee, sorry, the search committee and I translated into five points and that was prioritize student

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well-being and mental health in concert with student success. Work to create a collaborative environment that fosters open, consistent communication with all stakeholders in Littleton. Be dedicated to growing and sustaining a strong inclusive community and culture

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for Littleton Public Schools. have a comprehensive understanding of school and municipal finance and the skills to support our current MSBA project and model the philosophy of lifelong learning and be dedicated to growth for students and staff alike. So, those were

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the five um selection criteria that were identified within that first round of feedback from your stakeholders. because I was just wondering since there's five of us, would it be efficient to have each of us take one of

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those topics and develop like three questions about that topic and then send them to Alicia? That might prevent overlap on uh the content of our questions. That would probably be very efficient.

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>> Let's do that then. I'm okay with that. Bino, Janine, Sean, you okay with that? Yeah, sounds good. >> Okay. So, when I send you back the the all the documents later on tonight, um, one of the things I will send you is the brochure, but in the email, I will

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highlight those five topics. Um, and the screening committee did something similar when we were when they were developing their questions. We went back and we made sure that we had questions that touched all of those things as well. Um, so it was a similar process. Okay, >> Alicia, why don't you just in the email

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assign us each one of those topics? >> Okay. >> 1 2 3 4 5. >> Okay. >> I might I might uh ball and hold you Justin for the the budget finance related question with your deep deep detailed knowledge of this process that you've been leading.

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>> Okay. >> I'd like to volunte myself for the fifth one. >> All right. Anyone learner? >> Yeah. >> Yeah. The rest the rest I was indifferent as just when I heard that one I was hoping just it would be a sign that >> I can certainly Janine or Sean did you

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have a preference? >> No, I'm a team player. Me wherever you want me, coach. >> Thank you. >> Okay, >> I'm good with whatever you whatever you decide. I've got questions for all of them. >> Yeah. Yes. So, I think the only other

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thing that you need to decide tonight is reference checks. So um when the application comes in, we ask them to provide letters of reference, but then we also ask them to provide um a list of three additional people. You can stick with those three. You can ask for more

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than three. And you can also say uh you can also determine whether or not the school committee wants to designate one or two people to do those reference checks or whether or not you want MASC to do it. So, that's what you should probably that's what you need to decide tonight is who is going to do the reference checks and how do you want to

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do them? Do you are you good with the three because you also will have the letters of reference or do you want more than three? >> Does anybody have a preference? Alicia, just to clarify, so on the in the packets,

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they could offer three names for references that were different from the letters of recommendation that they include their packets. >> We actually ask them to give us three additional names that would just be reference calls that are not their letters of reference. So that you get letters of reference, but you also have

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the opportunity to speak to someone. >> Okay. So those are the those three names are the ones that would be called for each candidate. Okay. >> Yep. And usually what happens is if the school committee is going to do it, it's usually one or two of you who does and you would then report back to as part of

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like when I send you all the survey results, that person would deliver a memo back to the school committee that said, "Here's the people that I spoke to for each of these candidates. Here's a summary of what they said." >> Mhm. >> But even if you did that, you would do the same. Is that right?

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>> Yes. It would be you would get a memo from me as well. >> Okay. I don't feel super strongly about a school committee member doing it. Um, if somebody would like to, I'm very open to that. I'm also fine with MAS doing >> Yeah, >> I have the same attitude.

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>> Good. I'm all for Alicia doing it. >> Yeah, stand. We have we we selected uh helper, so let's plug them in. >> Agreed. >> Full service field director. Absolutely. >> We look forward to memo. Okay, sounds

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good. >> All right, >> that's everything that I have. I will be sending you guys a massive email tonight with a whole bunch of documentation. Um, there will be a resume for each one of the candidates and the file will be

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marked public their name resumeé. those can go on the website along with all of the information about when the interviews etc will be because that can be part of the what the public reviews um so that when they go into some of these stakeholder meetings they can ask questions about their experience on their resumes.

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>> Perfect. >> Sorry, one question Alicia was related to what you were just saying. Can we one I wanted to say can we do that open-ended question that you were saying at the end but two this is making me think of

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>> we are then not allowed to ask them anything specific about their resume or experience or anything right because we're we're just asking the sort of standard questions >> correct but within those questions you can structure your questions in a way that would say ask about certain exper

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do they have certain experience around subject matter that would potentially be on all of their resumes. So, you can see when I send you the screening committee questions that there were questions um there that had things like, can you tell us about your experience, previous

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experience with MSBA projects? How do you see yourself moving us forward to the finish line with this project, etc. So, that may be something on their resume, but it wouldn't necessarily be a specific to one person question about their resume. >> Okay. But community members can do that.

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>> Oh, yeah. Yeah. community. So when the stakeholders meet that is unstructured when I am there for the community member um forum I'm not controlling the questions that night. I'm just sort of there to make sure that you know everyone gets a chance to ask and that

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the the I am there to observe and I am there to make sure that the surveys get filled out. So yes the open they the community can ask open-ended questions that night and then give you feedback about it. >> Okay. >> Great. >> Yeah. just back sort of back to the

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district day. Um the more I'm thinking about this, I would like to be a fly on the wall during the community forum. >> Um all for all four candidates. So if we're still looking for somebody on Monday to help with the transition from

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King Street to Shadic Street, I can do that for Monday. >> Great. >> Okay. >> Thank you. It's you. >> Yep. >> All right, Alicia. Did we um vote for a disillusion of the

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superintendent search committee or should we do we wait on that? >> You can now or you can wait until the night you take the deliberation the vote um when you deliberate. Either one is fine. There won't be any more work for the screening committee at this point. I did tell them when we had our last

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meeting that they they now return to the public sphere. um they are still bound by the confidentiality of of executive session which as you all know executive session is to remain confidential but they now return to the public where they can attend all of these forums and they can ask questions they can't share what

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happened in executive session um but they can formulate questions based on their experiences. So if you want to dissolve it tonight you can. If you want to dissolve it later on you can do that as well. There is no more work specifically for the screening committee though. Just do we have to have it on

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the agenda to take a vote? >> I would say yes. Let's make sure that let's not do it tonight and let's put it on an agenda just to make sure we check all of those boxes. >> We've gotten this far without slipping up. >> Yeah, we have a meeting on uh Thursday. We can always put on that agenda.

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>> Yep. >> Just asked Alex to amend that agenda. So, uh we can we can amend it again. >> Thank you, Alex. All right. Um, thanks so much for all the information, Alicia Lane, and Sean. Thanks for being the school committee

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reps on the on the search committee. Um, anything else anybody wishes to discuss on topic or any questions? No, we're all set. >> No, I won't be there on Thursday. So, just publicly really thanking the screening committee for all this work

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and you, Alicia, for shephering us through this process. >> Okay. Good. Good. All right. If there is uh no other new business or old business, I'll ask for a motion to adjurnn. >> So moved.

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>> Motion made by Janine, seconded by >> second >> Sean. Thank you very much. This will be a roll call vote since we're virtual. Uh Bal Patel, >> be I. >> Janine Wood, >> Janine I. >> Uh Elaine Sultan

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>> Sandalin I. >> Sea. Sorry. I Council McCarthy votes I as well. All right, we've officially adjourned.