206 start the meeting. Uh hopefully you can see my screen. I think I've shared it. Can you guys see the agenda? Okay, good. Thank you. >> I can zoom in or out if it's not large enough to see. Um but here I go. Okay.
The meeting has been called to order. um review the past meeting minutes which I will put up uh right here. Can you see the screen now? Do I got to change it? >> No, it's good. >> Oh, good. Excellent. Okay, so here's the
minutes. Um I did send them out. Any questions, any edits? Uh otherwise, um motion to entertain a motion for approval. >> Moved second. >> Second. >> Second. Um, all in favor say I.
>> I. >> I. Great. Okay. One thing I do want to mention just quickly, I highlighted some things on the minutes just to make sure the committee has the information that I sent along. Everybody saw the link on the IG or the inspector general's office
on the procurement. Just a guideline. >> Yeah. >> Everybody's okay there? Yeah. >> Um, we'll talk about the references when the meeting gets underway here. A couple of thoughts on that. You probably saw an email or two in the last couple of days.
And same with the questions on the references. And guess it'll go back to the agenda. Okay, just moving down the list. Item three on the agenda.
um kind of general discussion. This isn't any one of these things we can talk about in order or out of order 3 A through F with respect to everybody okay with the review of the submissions. They've got the packages everybody's
been looking at them. Everybody's okay? >> Yes. >> Um review progress of the RFQ evaluations. I guess same thing. How is everybody doing? Everybody doing okay so far? Maybe we'll talk about some dates in a couple of minutes here about wrapping up
the RFQ and moving on to the RFP phase. Um, >> have we definitely confirmed that we're able to get somebody from the town to review the financials and then uh somebody lined up to review any uh concerns that we may come across in the
legal section. >> Yeah, I we talked last week. Um, hi Mike. You good? >> How you doing? >> Thanks. >> Not bad. >> Need to catch you need to catch up with anything. Are you okay? >> I'm good. >> Okay. >> Yeah. I think Mary Lee, we we did speak
last meeting having, you know, representatives from the town finance office. I knew I do need to catch up with that individual from the town and share those documents. And Jim, maybe I can talk to you offline on who that person is or just grab the email off the
town website and send it to them or should I make a phone call first? >> I've already I've already given the head uh I've already given the heads up. >> Okay. >> Couple members of the finance team that that's coming and I downloaded all of the submissions and I will just forward
forward them the eight financial components of their submissions over there. Uh what I would like to if I may Mr. Champ just make a request of uh a deadline when we would like to see
those back from them. That's the first thing. The second thing um happy to have town council be involved. Uh and if if if town whoever is selected as town council to be if they need to be
involved in these meetings on a regular basis or they just when there is an issue that comes up uh then we can uh alert town council about the subject. I think the latter, Jim. I think if the
committee as committee members looked at the proposals, I think if a red flag came up, we would then notify town council if if that's correct. I'll let the committee decide, but that was my rec recollection. >> Yes, I agree with that because I did not
see anything major in the review that you know that would require town council review. most of documentation information has been provided by the by all the uh respondents. So you know I didn't see anything red flag as yet so
far. >> Okay Jim just to re reconfirm you're able to send those financials to town uh finance office on your own or do you need me to assist at all? >> I can do that. I can do that and I I'll
do the I'll do this right after this meeting. >> Okay. >> Great. Thank you. >> Down. >> And to Jim's point, as far as the timeline, what are we what are we thinking uh for response? What's what's a reasonable timeline, Jim, for people working under you to get to this? Well,
I mean, considering we're we're in budget, um, but I would I would rather do it a quicker turnaround only because as we get deeper into the budget, the uglier it gets in terms of in terms of availability for time. Uh, so if I can,
I will I will ask I will ask for a 7-day turnaround. >> Okay, that sounds great. I appreciate that. Yeah, I think when the agenda goes further along, we'll we'll see some dates here. We can >> go back and forth on when this committee
is going to be done, when we think the finance office can be done, >> and then we can move on to the next uh phase two. So, I think these dates are relatively close, but we'll we'll we'll discuss them in a few minutes here. Um,
>> Peter, can I make a uh to the chair quick question for you would be when you send when Jim sends out to the finance people if you can send them the score sheet too so they know what they're evaluating. This way they know how to
evaluate each of them out of a score of five or Jim can add to their comment if you can please that they should score everyone out of five and that's what we'll be looking for. Um, that's great. Um, >> on a scale one to five,
>> uh, thank you. And I I know we went through it last week and through Mary Lee's suggestion made adjustment on, uh, a scoring some scoring a couple scoring areas. Uh, was was one of those areas the
financial? Uh yeah, I I think it was to take five points from that and put those five points towards the uh similar project experience category. >> Okay. So we have So okay. All right,
Peter, can um is that possible to update that scoring sheet? >> Yeah, I >> it was >> I did um let me put it on the screen. You can't see my screen then now, can you? You see the scoreeet or you see the agenda? >> The agenda. >> Yeah. Kind of weird the way this work.
Oh, here it is. I'm used to team screen sharing. Sorry. Can't >> Can you see the screen now with this scoreeet? >> Yeah. Yeah. >> Okay. Yeah. So, here was the here was the score sheet um that the committee members were going to uh be using as
they reviewed the RFQ. And these numbers here in column C, they were updated. >> Okay. >> Um, so down here, the financial statement row 41 had five points. >> Yep. >> Okay. All right.
>> Oh, yeah. It was section E that went from 10 to five, the legal proceedings. >> Exactly. Right. >> So, yeah. So, um, >> we have access to the new sheet. >> I I'll send it back along. I did. I could have sworn I sent it in an email
earlier in the week, but it's okay. I can resend it. >> Hey, Peter, you probably did. I'm just I'm show right now that I really haven't looked at him yet. So, um, but once you give me that deadline, Mr. Chairman, I'm all over it.
>> Jim, understandable. We all get 500 emails a day with 900 attachments, so not an issue. I'll resend it. Um, while I'm here with this screen shared, any questions on the score sheet before I go back to a different screen?
>> I'm done. >> But I >> I just I uh when I was looking at section C, the fur management personnel, I sort of uh wrote out some notes to myself in terms of what to be looking for if anybody else would find this
information useful. Uh so I was looking at the number of years the people had with the firm, >> the number of similar projects that those leadership people had,
if that team had actually worked together before on a similar project, and then the size of the project team and that sort of helped me uh be consistent with the number of points I gave to each firm.
The last the last the last point that you would take into consideration please. >> The size of the project team. >> Thank you. >> And I was I was looking more specifically towards the people who were uh not not the estimators but the rest
of the team. So, the ones that would really be in the trenches on a day-to-day basis, >> they're important, too. >> True. But, uh, that was less of a differentiating factor among the the CMS. >> No offense, Mike.
>> Yeah, I know. >> Okay. Uh, if you're good, I'll move on back to the agenda if there's any other questions or conversation on the score sheet. >> Okay, we can always come back if something hits. So, I'm going to go back
to the agenda. Is it there? I hope >> it it's weird. It doesn't indicate to me that the screen is being shared, so I apologize. Okay. um you want to move on to the um the idea of the reference checks. Um,
you probably saw the list of questions that I sent out as a draft that we would send to the respective firms references. And then there was the conversation at the last meeting that various committee members would take up various fields of
categories such as designer, Mary Lee in this case, checking the designers, gym in this case, checking municipalities and so on. I'm going to then you saw my email with a suggestion certainly the committee's thought
wherein the questions are I'll share my screen again um let me go where' it go give me a second I'm going to go back there here it is I'm getting used to it now
so what we can do as the OPM's office on behalf of the pre-qualification committee So, we have these questions as you probably saw that I sent out. It's a and the um these are the eight firms that have submitted their RFQS that we're
going to that we are currently reviewing. And here's all the questions 10. There's 10 or 15 questions, staffing questions, communication questions, coordination questions, etc., etc., etc. This is a
Google link that would be sent by email to each of the references that the CM firms have provided within the um RFQ. It's all electronic. It goes out. They fill in their name. They fill in who
they are. It comes back automatically. We get all the responses up here when the time comes. Obviously, nothing's been sent out. Um, my suggestion is this is a very clean, efficient, genuine
way to get an answer directly from the references. It it's quick, it's swift, and it's electronic, and it frees up the committee members time, which this can be consuming. um why don't you leave
that to the OPM's office to do the committee members can focus on the RFQ which is more critical. So if that's agreeable we can do it in that direction and free up the committee but I'll let the
committee discuss this among themselves. >> I think this is great. I have no objection. I think it is beneficial. Uh, however, I would like to still be able to have actual phone call conversations with some of the references so I could get some more of the qualitative
information rather than just quantitative. >> Sure. Yeah. I don't that's >> I don't I don't think this this electronic version does not re, you know, um, restrict anybody from making those
phone calls as Mary Lee just suggested. So, um, if that's okay, the OPM will move forward with sending out these references electronically as noted and committee members also have the same information. It's up to the committee if
they want to pick up the phone and make phone calls on their own. >> That makes sense. >> Mr. Chair, I have a question. If um, has everybody reviewed the questions that are on this um, form and are good with them?
Yeah, >> I have I have several comments. >> Yeah, if go ahead and send them back if you want, Mary Lee. Um I did send these questions out electronically in a spreadsheet. So if the committee can we do this maybe uh today's Wednesday at 12
or 2:20, do we want to say by close of business tomorrow if there are any comments to the questions? We'll make the edits >> and then the OP the OPM's office can send them out. Yeah. Any any changes and or any
additional questions that people might I know Mary Lee has done this before. Um um we've done it in the past and we think most of the information is in here, but anything else that anybody sees that we we should add, you know, please do that before we send it out. >> Okay. Deadline tomorrow 5:00 pm.
>> Okay. Back to the agenda. >> Thank you. Okay. Um, that's pretty much number three with except a letter F, which is the notification letters, which I think we'll talk about in a minute. Then maybe we move on to section four,
which is the schedule. So, um, where did I put that? Was it here? H Oh, excuse me. There it is.
>> We had we had the committee had we had talked about preparing all this. Um we're thinking next week we would we would be doing the RFP, but I think we're a little bit um not I want to say delayed, still in the process. I I wrote
down some dates on my scratch pad here with a consideration today's the 29th. Now that the project has been essentially approved at town meeting and there's a vote this coming Saturday to
finalize the vote or approve the project, I should say. I'm considering we should consider having a next meeting next Wednesday. Wednesday seem to be an available timeline and 2:00 seems to be the preferred time of day.
So these are just my thoughts. This is the committee's discussion and decision. Do you think we can wrap up the RFQ phase by next Wednesday, November 5th, at 2 p.m. during a meeting
like this, one week from now? uh wherein between now and then or maybe even between now and next Tuesday the um the 4th which will give me the morning to consolidate all the scores if the
committee members could send them in by close of business Tuesday night or first thing Wednesday morning the 5th. I will collect the numbers. I will prepare the consensus score sheet and we can see where we stand and we can make the decision
uh to move on to the next phase which would be the RFP phase. And if we needed to, we could have another day the following day if we needed to. But that would allow letters to be sent out by the end of the week
next week, which would be the um November 7th. the letters would go out to the respective firms that says thank you you've been you've been qualified you've been authorized to move into the
next phase the RFP >> and any letters that those who are not authorized or qualified to move in they would get a um a thank you letter just the same at that point we would then issue the RFP
to those selected firms And that would probably start on the following Monday, November 10th. And then of course we would give the the RFP process several or a couple of weeks, which then bleeds into the
Thanksgiving week, which is a funny week for all of us and them. And maybe the RFPs are due Thursday, December 4th. or if that's too too tight, maybe it's the week of December 8th
and then we try to do interviews before the hot Christmas break before the 19th of December. Just trying to wrap this whole process up before the um end of the end of
December or before the Christmas week. So, I've been I'm thinking in my head, try to wrap all this up with those respective timelines no later than December 19th, which is a Friday. Then the following week is the Christmas week
and New Year's week and so on, but open for discussion. Those are just my calendar thoughts >> to through the chair. Uh the only thing Peter would be that you know we need to bring it to the whole committee.
So we need to look at be cognizant of the fact when is the building committee meeting which is a third witness day. So we need to work that out to make sure this is brought to the full building committee for approval. >> I think Oh sorry
>> go ahead. >> I didn't know if you're going to address that. I was just going to say that I I think that uh speaking for myself, reviewing all of the qualifications I think uh is definitely doable by next
Tuesday, but I am a little worried about the amount of time that we would be giving people to fill out the reference questionnaires and for us to call people. So, if there's a way we could push that off a little bit and uh continue to do the reference checks
during the early RFP process uh but not let that hold us back from sending out invitations to uh submit proposals in the meantime, if that makes sense. >> I I understand the comment and again not for me to necessarily decide but just
for conversation for everyone. We have eight firms that have submitted RFQS. You when the RFP phase begins, that's where you make that's where you draw the line to say who's moving into the next phase, >> right?
>> If we're going to if the committee wants, they can invite all eight to the RFP. Typically, that's not the pro that this the the standard. Um there there's going to be a a line in the sand that says there's
going to be no less than three but no more than say five or six whatever the committee decides and Mary Lee I think that's where the line is drawn if we need to wrap up the RFQ including the references and I agree the
I mean um including the references and I agree by next Tuesday will we have responses? You're right. I I wasn't thinking of all that. that usually takes a week before people actually get to their emails and fake send it back or we have to send a
second reminder. Um, so that's just that. Um, >> so the the reference text part of this is worth five points on our scoreeet. So, if we could maybe
push that the information that we gathered from that, push that off into the RFP review process and then just not include that one category in our evaluations of the qualifications. >> I um I'm going to have to read up on the
legitimacy of that only because the RFQ did state five points as a as a as a um scoring measure in the RFQ. If we I I I think there's some legalities to it if we
don't include it. It it'll be a it'll be an opportunity for a protest, >> which I think I think we want to avoid. >> Oh, for sure. >> Yeah. Yeah, I I agree with that Peter because it's best to do completed and have one score, one final score for
every one of all of them. And I'm looking at the calendar if we are if we plan to meet on the 5th with at least have our scoring of the 90 points done. And if Jim can, you know, get the financial part done by end of the week,
those are the numbers this get added on to each of them and the reference checks as they come in. They can be tallied very quickly. So maybe we can have a meeting the following on the 12th of on the 12th and be prepared to have a
final, you know, set of uh recommendations for the full committee. >> Okay, that works for me. Do do you know do you know if the building committee is planning on meeting on November 19th? >> I believe so. Yes.
>> Well, we can confirm that was I think 19th was the date the next committee. >> Okay. >> Cuz there was a question at one point if I recall somebody asked what if something else happens at the town meeting and Chuck had responded that we
will be ready to respond to the MSPA. So you know we don't need a special meeting for that but if you need one we can have one. So I think you know it'll be outcome of the what happens this Saturday. >> Right. Right. And just to stay in their normal schedule because it seemed to work with all the other boards and committees that the third Wednesday was
better for everybody. So >> do does the is the committee the full committee expecting approval? I mean uh let me say that differently.
I'm sorry. Is it is it is it necessary for the pre-qualification committee to get the full building committee's approval to select the firms to go into the RFP or has the full committee giving full
authorization to the pre-qualification committee to perform the full process? Do we really need to go to the full committee for approval or is that a courtesy? Don't care. just curious. >> I think it was I think the last conversation that I remember um was a
recommendation for the short list was going to go to the the PBC because then some of the people at the PBC might be involved in the interviews. So I think that's now is that formally required that I don't know it might be more like a courtesy as you said but I think the
conversation was they wanted to this this subcommittee is going to recommend to them based on the RFQ process and the RFP process three firms five firms whatever they decide to do for the short list that needs to be communicated with the PB with the permanent billing comm
or the school building committee >> and I think to the chair I do agree with you Mark because we out of this five members. Two members are not voting members of the full committee. So, it's only three of them. So, they do need to bring it back to the full committee. So,
the full committee can, you know, the school the sheer school building committee can vote on the on the, you know, RFP, >> right? >> Well, yeah. Go ahead, somebody. >> No, I was just saying so I don't know
what'll be ready by the 19th. I don't know if we'll have that based on the schedule you just talked about. You know, is there going to be information shortlisted prepared for RFPs on the 19th? That seems I mean it's four weeks almost three and
a half weeks. >> That's a lot with the reference checks and all those other things that need to happen. So maybe not. Maybe it's the meeting on in December's meeting. So that all gets wrapped up. So >> well I I mean I look at this way every time I get a reference check usually I
respond back within two to three days. Sometimes if I have the time right away because those checks are you know the electronic answers are very quick. You might have to add a sentence here or there but it's not too many information to be added on and the question is pretty much clear. either you're giving
them yes or no or giving them points on a scale of one to five and the tally gets done automatically by by the Google worksheet. So that makes a big difference in the outcome. I think if we decide to go to the 12th have a meeting on the 5th and then the 12th we finalize
everything and the 19th in the building committee that should be more than enough ample time between now and then. Are you suggesting sesh we don't start the RFP until after the committee says yes on the 19th?
>> Yes. >> With that said, just looking at the calendar from my seat. >> Mhm. >> The 19th is a Wednesday. We're going to send the RFP out the following day, the 20th. Let's just say
the whole next week is the Thanksgiving week. >> Correct. That's a funny week for many people. >> Yes. >> And how many weeks we going to give the RFP? No less than two. >> No less than two. >> It's three is
>> three is good cuz you want these firms to put together the right proposal. give them adequate time and prepare for the RFP and to prepare for the interview with the thought again committee's
decision all those firms that do or are invited to the RFP shall be or typically are interviewed. All right. >> So,
we're talking we're talking the we're talking three weeks in December then. Really? >> Yep. >> We're talking December 1st through December 19th to try to shoehorn this in. Bad word. I shouldn't say shoehorn, but you know what I mean.
>> So, >> maybe that's okay. >> Sorry. Go ahead. >> No, maybe that's okay. I'm just thinking the again committee's decision I think the goal is to try to wrap this up by
December 19th or before unless unless there's a thought to go into the first week or second week in January again thinking proper time proper notification and that
all that's Just curious what the committee is thinking and we can put calendars together and I don't mean to keep talking here but if the reference checks are deciding this calendar dates
if nobody has any questions on the references the OPM I and Mark can talk with Mary Lee on her question edits and we'll get it out tomorrow and maybe we have a meeting next Thursday that gives everybody one week for the reference
calls to come back in and then we then we you know we save a week or two and if we don't really need the full building committee's approval to go into the RFP stage we do start it on November 10th or November 17th
as opposed to November 24th again playing the calendar that's all I'm doing >> so maybe we have a conversation with uh Steve Moore to see how he wants to uh as a chair make the decision whether he
would like to have the full committee vote for it or would he rather try to combine the permanent building committee meeting which is second witness day and follow up with this committee's meeting a quick meeting to say a or nay and you know if you can combine the two of them
it's up to him he usually does not like to do it but I don't know what's on the agenda for the PBC BC at this point, you know how busy that agenda is. And Mike, you can maybe answer that. >> Yeah, I don't uh I'm not sure how busy. I don't think it's that busy.
>> No, it's not. >> That would >> that will save us a whole week. We can go December 12th or December 10th for the PBC meeting or sorry November 12th for the PBC meeting and that would save
a whole week there. >> Again, there's always conflicts with the quorum because they have other committee meetings and commitments other than the third Wednesday. So, we we can certainly have that conversation. >> Yeah. >> I'm gonna I'm gonna just throw a little bit of a devil's advocate out there. Um,
I think the timing for RFPs, proposals back from the shortlisted firms should be only two weeks. Um, I think these firms do this all the time. They they are very experienced and knowledgeable in in doing this work and
I think two weeks is more than enough time, especially since we're in a funny time of year with holidays. Um, I would give them two weeks. Um, you know, the reference checks, I understand the process with that. I've done it many times where people respond right away and you chase people for days and weeks
and you don't get any answers. So, the reference checks are important because that's going to be part of the the the requirement for the RFQ. Get that done as quickly as we can. Once we're satisfied with that, I I would give them two weeks to do to get the proposals in.
Well, if I can throw another add to that mark, we can do is if it's okay with the committee, put it like not addendum but a response to all the respondents through the project dog website saying that we will be requesting in two weeks.
We'll giving be giving them two weeks to be prepared. Let them know ahead of time what the dates are. If we are doing on the 19th, latest by 19th and then two weeks after that we'll be requesting. be looking forward to their responses so they can be start preparing themselves
if they need to whatever you know the dates are. >> Oh, absolutely. Yeah. And then that kind of goes along with if there's a meeting on December 17th, if they want to have another committee meeting, um if things come back in like
the week of the 8th as as two weeks after getting notices out for the RFPs, >> then we got to schedule interview times and everything like that with people too. But again, >> if it's three firms, you know, the interview can be one afternoon, evening. If it's five firms, it can maybe be two.
But those go pretty quickly. and the the reviews of those go off pretty quickly after each meeting as they're being um as they're being scored I guess or tallied as the as the interviews go through. So I mean I've been through it a lot so I mean I think it's it can be
efficient. Um I totally want to give people enough time and again it's a weird time of year with the holidays but we also want to keep on our schedule. You know we want to make sure that we stay on top of the things that we've already put out there and I think we're looking at going towards the end of the month anyways in December. So, uh, you
know, outside of, and I agree, outside of the craziness of reference checks, if we can get those things buttoned up, I think let the rest of the process be as efficient as it can. >> Yeah, we're we're talking about five points, too. It's not like the references are 25 points. It may make a
difference for say we cut off at four or five. May it could make the difference between who gets in and who's last out. >> Right. Right. And and the due diligence needs to be done. I mean, I've had instances we get references from places and the people sadly are no longer with
us or they retired and moved to Florida and you can't get them and or they just never respond. So, you know, you do what you need to do to get what you can get, but you've got to prove that you made that effort to for the references that you were supplied um to get whatever you
can for for ranking them. >> Yep. Well, Mark, I I hear you on squeezing the two weeks. I It's not It's not my I'm just going to throw this thought out there. You're going to want to throw in a a site visit. These firms are going to
want to see what the site is. >> Sure. >> So, so their proposal, their RFP proposal is complete on how they are analyzing and preparing for the project to tell the committee how they can solve the solve the puzzle. So
>> absolutely >> you got to do that and I just I find it's it's an very important decision. The construction manager at risk is a key member to the project team and the success. So in the big picture
another week called the third week I think is beneficial. My two cents. >> Yeah. I don't disagree. I just I don't want to I don't want to move into early January and beyond to start interviewing and stuff. If we can get this to work as efficient as possible and get the
references in and if the if the RFQ process gets done, you know, within the time frame and then we can just start pushing the RFP process if we have to squeeze another weekend or three days or something into another week and and uh set up a site visit, you know, was part of all that. Um
yeah, it would be I mean it would be great if we can get it all done by the end of the year. So >> may maybe we move back to where we started this conversation. We talked about completing the RFQ by next Wednesday at 2 p.m. during a meeting.
If we gave ourselves an extra day and we send the references out tomorrow, today tomorrow we we finalize the edits with Mary Lee. We get the Google sheet sent out by email later today, tonight, tomorrow morning. and we meet next
Thursday. Is that an acceptable time? We should that give us a week for the references and we'll see where we land as opposed to Wednesday. So, we're talking next Thursday,
November 6 at 2 p.m. to hopefully wrap up the RFQ phase. >> Mhm. Now we're Peter, the electronic responses are coming to us.
>> So we'll have a sense of who's been responding and not. Oh >> yeah. Yeah. I'm going to share them all. It's all Yeah, it'll be shared. >> No, no, no. I'm just saying if if we get, you know, by luck that you know, wow, everybody's responded pretty quickly, then, you know, we can maybe meet earlier or whatever. I mean, I know
references are tough. They're reference checks are tough. They can go quick, they can go long. So what whatever time we need we feel we need to give that if it's a solid week or more you know whatever what whatever the decision is by next Wednesday next Thursday end of
next week whatever we need to have them before we start moving on to evaluating for RFPs and then letters out for that and short listing etc. So >> okay well um Mr. chairman, maybe have a discussion or decision the next meeting.
Um either be it Wednesday next week or Thursday or anything else. >> Is everyone good with Thursday or where do we kind of land? >> Yeah, personally I could uh I could send you the scoreeet today minus the
references. >> Okay, please. >> So the references are the references are really just going to determine who's fourth or fifth. Yeah, >> at this point >> I just met you my suggestions and then uh either next Wednesday or Thursday I
could make both work. >> Yeah, same for me. Both days work for me. >> Mine by me. >> All right. What is the preference among everyone? Rather Wednesday or Thursday. >> Let's do Thursday. If we can get some of the financials done too by that time,
Jim, that would be great. Yeah. >> Yeah, that's a good point. Okay, thank you. Thursday 116 2 p.m. next meeting and certainly as
Mike just suggested, he's pretty much wrapped up his portion. Send your score sheets along. I'll cons put them all to the consensus sheet as they come in, which will help. And I'll work with Jim as well on anything with the finance
office. So hopefully by next Wednesday they can have their their numbers wrapped up as well. I'll get them from Jim and we can add those to the um to the sheet as well. >> Okay. So you want me to send what I have or wait till we get the references?
>> James, uh Mike, send what you have. I'll get the references and add them because I'm going to see the Google sheet. >> I have questions. If I have questions from anything, I can I can re u reach out to the committee. >> But yeah. >> Yeah. If you if you want to trickle feed or you know feed me as you as you're
done that'll help me you know redeem them fill them in rather than having a a big massive load >> at the end. >> Yeah. >> So I appreciate that. Okay. Well okay. Um what else on the agenda?
So we talked about schedule quite a bit there and we'll put together the next phase as well. We'll begin the RFP. I'll put the RFP a draft together. Mark and I and Mary Lee will put a draft and get it out to the committee for review and
comment. So when the RFP stage begins, it's ready to go and it's out the door. So we can start working on that now. It that's not contingent on anything. Um okay.
Besides that, anything else from anybody on number three on the agenda or number four? I just clarify one thing. Uh, obviously I'll read the financials and whatnot, but we're basically holding off on um,
town staff to make that determination. Right. So, are we evaluating that or not evaluating that as as well as the legal? I guess we said we we'd only call things out for legal if there's really an issue, right? But so, I guess I'm focused on the financials. Not for me to say, but my view um Mr.
Chairman is the committee members can certainly look at the financials. Um while the town's finance office has better knowledge of how to read a financial schedule, if I could say it that way, we're using them as a sounding board to raise anything that we may
miss. Not we, the committee may miss as members. That's that's kind of the how I viewed it. >> Okay. So, complete in full and we'll use them as reference. Great. Thank you. Sure. Mhm. I'll move down the agenda. We can come back if something comes up. Any other
business that not so noted that hasn't been identified? >> I just had a quick question. Uh >> out of curiosity, are do we need to wait to notify the MSBA about the results until after both votes are in or have they already been notified about last
night's vote? I don't think we have notified them. Chuck hasn't sent anything out, but unless there's a negative one, you know, till we get the the the Saturday vote, that's the old that's the key one. So, let's wait till a Saturday and then we
can send that out on on next early next week to them. >> Okay, sounds good. Thanks. >> Okay. Um, next item, item six, we discussed the next meeting, which is Thursday next week, November 6, 2 p.m.
Number seven, um, public comments. If there's anybody from the public on the on the call that has any comments, >> the only person who's not a panelist is, uh, Christine from Consley. Uh, and she she did not want to be promoted into the meeting. So,
>> okay. And if there's nothing else, Mr. Chairman, I make a motion for adjournment. So moved. >> Mary Lee and Peter, can you guys hang back just for a second? >> The Littleton. >> Uh, no, Mark, we can't because this is a
town meeting. >> Okay. All right. Okay. >> Sorry. >> I can send out a Zoom link. >> Okay. Motion to adjourn. So moved. >> Second. All in favor say I. I. >> I. I.
>> Thanks everybody.