welcome to the Shaker Lane School building committee meeting for uh Tuesday February 11 2024 25 sorry and um we'll start out with a uh comment from Mark Stafford from
[Music] uh the OPM um I just wanted to quickly say for those that weren't on the FAS meeting I just wanted to congratulate the team of the district and the designers for um an incredible showing
um it probably was one of the best FAS meetings I been the facilities assessment subcommittee um they're the Gateway of getting us into the next phase and reporting to the board of directors that the Project's on the right track we had some incredible comments from the sort of the um
constructively critical people that are on the board at the ba uh it went extremely well so for those that weren't there I just want to update everybody and congratulate everybody on a excellent job thank you Steve that's great to hear thanks thanks Mark so the
um agenda I'll I'll share the agenda so um first order of business is to approve meeting minutes uh do we have any meeting minutes to approve minutes from the 15th of uh January it was um Kelly do you know uh was that
did we send that out or I don't know if I was on that meeting yeah we we did the minutes uh I actually had my office do the minutes and oh right right Mark and Mark was we sent them to
Mark today I'm not sure about the rest of the committee I thought they might have been included here tonight but I see they're not yeah sorry I don't think we got to them in time um we can certainly pull them up give me a second here that would be great because we really do need that vote
tonight well it's the vote from the yeah let me um right he uh I'll unshare my I can do that stop
okay Mark if you want to put those M minutes up yeah one second I'm just trying to find them okay got them let's go through the fun of sharing the screen all right can you all see that yes you
go in a little more there you go so this is the meeting um of the 15th approved the prior meeting minutes approve these invoices had a discussion about the
orientation of the building set up the schedule for the next four or five meetings budet update and that was it okay any uh comments or uh questions on the meeting minutes hearing none is there motion to
approve the meeting minutes for January 15th vote second motion to approve okay we'll do a roll call vote uh Ryan Ryan Yes Kelly Kelly yes uh
Stacy Stacy yes uh Steve vudi St vud yes and Steve Moore yes motion carries thank you and uh we'll go back to the uh agenda is to next is to review and
approve the invoices for uh so let me pull those up here screen hello green okay can everyone see this yes sir so we have three invoices for tonight got to get my glasses on turn
towns and Harry um $3,557 Studio gr Architects $63,500 and Studio G Architects I guess for well basic services and additional
Services is for the same time period correct $1,450 so if there are any questions um I'll turn that over to Mark if not I'll open it for a uh vote for
approval make a motion to approve the invoices as submitted in the amount of let's get this straight here 87,000 57 total 87 yep 5077
yes is there a second second okay we'll do a roll call vote Ryan Ryan Yes Kelly Kelly yes Scott I'm sorry
Stacy Scott yes uh Steve ven V yes and Steve Mo yes so um that passes let's see if I can stop sharing this m gudo is joining us uh Steve oh
good hello Mike how you doing welcome Mike sorry uh let's see we'll go back to the agenda uh the next item of business is uh Studio G official vote for the
building orientation modifications per MS ba so Mark do you want to talk about that yeah so may Maro Mary Lee you want to pull up the slides you had presenting for the um piece this is um the change that was made to the building
orientation that happened after um we submitted the PSR and the FAS and it was a change that happened because we got additional information concerning the septic system it's actually a a benefit in the project solar wise sitewise Etc
but because it came in afterwards the the msba requires us to do an official vote and then we have to send over tomorrow the certified vote of tonight uh in order for them to include that as part of the board of directors meeting on the 26th so merily if you want to just quick uh explanation of where we're
at yeah is is there anybody here who was not present at the last meeting where we went over this all right then I will be brief uh basically you can see over here these pink areas where we thought we could potentially have a leeching field
and then because of the timing of when we submitted the PSR versus when the test pits and Explorations were done uh we found that these were no longer under consideration which freed us up to rotate the building so what we are moving forward with is this new
orientation over here on the right and this uh does several things to improve it uh improves the solar orientation of many of the classrooms and it makes this sort of backyard area where we have the Outdoor Learning and the outdoor play uh
a little bit more sheltered and protected uh because one of the reasons that this option was chosen in the first place was because there was a clear separation between spaces that were just for this for the school and for the students versus spaces that were open to
community use um we kept all of the really important qualities including the separate Drive Loops for buses and cars plenty of parking emergency access around the building uh keeping it out of the wetlands and off the setback and uh
a few other things that that we kept in place and last time we spoke about this nobody raised any objections and so now the msba needs us to actually do an official vote on it Mark is there an is there something that you wrote down that um uh as a
proposed motion that would be reflected in the minutes um I I didn't Ryan honestly because I we can just accept the modification the motion can be accepting the modification change uh to the building as simple as
that okay so that's your motion or that that is the motion that's the motion I think we specify that it's the building orientation that's kind of all that's Chang I I think we should be deliberate because that was their concern so if we can add the phrase orientation building
orientation since that is was what they took issue with us not sharing with you all if that can chairman may may I make a try on that one so may I make a motion to support the new building orientation modification for submitt to the
msba perfect motion or uh roll call vote Ryan it was that second that was seconded by Kelly I just want to make sure is that right I'll second okay okay and I'll vote vote in
favor uh Kelly Kelly yes uh Stacy Stacy yes uh Steve vudi Steve vudi yes Mike scudo Mike scudo yes and Steve Moore
yes that so um Mark you said that the um motion from this meeting has to be submitted to the msba tomorrow what's the mechanism that so I have a a draft
of what they call the local approval uh ordinance that goes in as part of the PSR submitt so we're doing a new one for tomorrow that I already have drafted and now based on this vote I'll add the vote to it I'll get a toan tomorrow and it just needs to be signed by the school committee the Town Administrator and
we're good to go we just need to submit it by tomorrow and um I'll Kelly I'll probably set it up with um when doc you sign and then circulate it therea sounds good
great okay the next order of business is a discussion on design bid build over SE at risk um Mark do you want to talk about that yeah so we it's it's that time now we've talked about this for a
little while about what's going to be the method of delivery for the project as we go beyond schematic design and get into video construction documents bidding construction Etc so we sent out a form to you guys about a week ago um sort of like a a PDF that just had a
breakdown which is exactly the same information that's put on the slide here just looks a lot nicer um we asked if you guys could take a look at it maybe come prepared with some questions or anything about um what what you feel or how you feel about gbb versus CMR we are
just providing you with this information it's up to the community to make their decision um and I would like to start this discussion but we are looking at schematic design being submitted in June um we need to have cost estimates done
probably in May um so we need to have the delivery method kind of decided upon because that will affect what the budget numbers will be because we do have to have a new cost estimate put together for the um submission to schematic design so you all can look at this
tonight you can Digest a little bit we can talk about it um maybe at the next meeting or earlier because we do need a decision or if there's a strong feeling either way if you want to vote on it tonight you can also do that so um it's it's open for discussion so anybody has
any questions about the advantages or disadvantages of any each delivery method as um Studio G put this great slide together let's let's talk about it so Mark um does does uh you have a
recommendation um if you're asking me what our recommendation would be based on the cost of the project currently with construction manager at risk is a delivery method getting close to $104 million based on the way the project is
designed off in the Woods by itself without much phasing or any any uh things like that I I would lean towards design bid build unless changes can be made to get the project cost under hundred million that would be my my
opinion if I can could I add the the architecture side of this if that's okay sure so we all watch the news so essentially um our stance and we've worked on other
projects previously under the CMR procurement method our stance would be construction management at risk in the sense you get the team players in earlier for cost estimating decision- making as far as how things are going to
unfold for the construction they're more of a construction manager becomes a partner in the process so that's the way as The Architects we look at it as far as forming the cost estimate because everything is really very much in flux right now as far as estimating as far as
estimating goes so that's our perspective so and again as Mark said this is a decision for you all we're providing you with the information in a non-biased way here so we're certainly open to
discussion so Mark um why do you um recommend design bid build over Cate risk um my concern U Steve is based on that last public meeting that we had um at the Shaker Lane School um in the
reaction the general public there at the cost was overwhelming um overwhelmingly shocked about how much money it might cost I'd hate to see all this great work get up to a vote and then not pass so that's really my concern I agree CM
atrisk has great advantages for getting a team in early getting things worked out you can work out you know any any um changes that may be you know added later that can be picked up early there's a lot of pros and cons to both both of these my only concern really is the cost
and we've got a bevy of questions and so let's go I think Stacy you were the first one up what do you got um yeah so my question for this just based on what you guys have been saying so the um what is it the dbb that's it can be like four
to six% lower for costs right but it seems like with the CMR at risk we may have more upfront information maybe is it possibly more accurate so like when we are coming to voters we know that generally those
numbers aren't going to change too much like what's going to give us the most accurate picture when it's actually time to vote well the two differences between dbb and CMR one of the major ones is designed to be build as the architect does a set of documents they put it out to bid they get the lowest responsible
bidder that person cont general contract wins the job and they go uh CMR you work with them early in the project but they have to submit a guaranteed maximum price because that they have to say hey this project is going to cost $9 million and they have to sit to it so you will
know what those numbers will be as we start going in they're responsible to get subcontractors and and file submitters and things like that but so yeah you will have an idea of what's going on so there's a lot more control I mean you want to call it quality control definitely with the CMR but you pay for
that premium and that's that's the only issue yeah I would add to that that it's it's not necessarily about which is more accurate it's about getting input from a construction expert while we're still doing design to talk about ways to save
money or find efficiencies or you know perhaps different products to use different methods uh so that when the project is Bid out we know that we have already done a lot to to Value engineer as much as possible yeah and then may be
construction trends at the time from now that might be long lead time items and things that they're going to know from the industry that we may have to do early bid packages and certain things because of that so there are definitely you know advantages to that uh Mr vudi uh two
things first thing that uh talk about cost for a second um finance committee and the select board just got through some of their budget meetings we had a presentation on on um a plan that we could do internally
in the town to fund some of the school without taxpayer impact and if you remember at town meeting we had a range of, 1400 to 1800 1800 was see at risk
for the one we're choosing um 3.1 and it was 1850 by putting money aside side preconstruction and post construction and two different accounts we have that number down to
$995 on the average home from1 1850 nice it's going to take a lot of effort we have Buy in from both boards now but you know by the time this is done these boards could turn over so we're going to try and formalize a
little policy that we can um you know have future boards follow this as best they can uh so this is the number that's out there right now we have the tax calculator up on the website it's based on this model so I
just want to put that out there before we talk about this SE at risk versus dbd dbb I have my opinions but I would really like to hear from uh Steve and Mike about their experiences because
with the last two buildings we've done have been same at risk so great segue so Mr scaduto so you know I'm I'm gonna I'm gonna jump in here because I I I used to be a
contractor and when and we were always designed bid build and as a contractor when I was doing my takeoff at the same time I Was preparing my change order log because I could tell
what was missing in the plans and the specifications and believe me that was more than 5% of what you're GNA pay you know I don't I don't even know that there's a premium nowadays for uh C
at risk but uh you I know that uh design bid build will ultimately cost more than Sim risk from my experience Michael yep yeah because I know with the the see at risk I mean I'm
biased I I'd want all my jobs sort of pseudo negotiated like that but with a SE risk you can bring them on board early and then you could even chop off that 4 to 6% potentially with you'll pay a premium up front but you could I don't
want to say Target value design type stuff but you could manage to a try to manage to a budget to try to with the ve value management process and having their input on Logistics and early pricing and Lead times is invaluable in
my opinion and bidding at this moment I mean the Market's pretty competitive on bidding on private and public work and everyone's trying to see how low they can get to just just yet at work cuz the Market's not
really the best so I'd be definitely leaning more towards see at risk and then you can sort of control who is pricing the job a little better and getting qualifications up front from folks
versus waiting to see who you get yeah if you guys go see them at risk there's a whole process applications proposals interviewing select your your CM basically your construction manager contractor part of it and that's
something would have to get going too uh and also remember we're we're a year plus away from bidding so God only knows what's going to happen in the in the world a year and a half or so from now um SES you had a comment thanks Michael
y SES yeah can you can you hear me yes sir okay uh I think what both sides of the coin are equally attractive uh we're currently working on three different projects and both in the
same $90 million range all dbb so the question always is there's other projects ongoing right now under dvb are being buil by dvb so most of the you know uh these
contracts the change orders are usually under the 4 to 5% range more like 2 to 3% MSB Only reimburses You 1% of their change orders no matter which way they look at it it's 1% only of the reimbursable cost and that to 1%
reimbursable cost so you really don't get too much from the MSB in any any form or shape so it all depends upon the designer and their team as to how good the drawings are yes we will be looking at them and reviewing them and working with
them but ultim Le is a designer who needs to produce the set of documents with their Consultants which are industry standards and yes they won't be perfect no question you will not find perfect documents but there
will be you know there should be a reasonable do set of document that a contractors can bid and the competition right now is Almost Pretty Fierce uh like Mike said you know there are five to seven contractors bidding on a $90
million project so that's always there so the choice is always you know you you flip the coin sometimes say which one which way do you want to go save some money or take some risk both are equally attractive the choice is always
difficult to make and hind sign is 2020 so I'll leave it at that so we did the um Police Department design bid build we did the fire station design bid build we
had lots of problems on both of them we did the uh Library as SE at risk it tremendous success we're in the process of doing the senior
center uh SE at risk that's going very well uh I think from a perspective of uh you know projects in the town uh C at risk has been shown to be more
successful Mr Beni I I agree with with Steve and Mike um that's the way I've been leading but sesh just mentioned if we go design bid build and there's change orders msba
limits what they cover does msba limit anything on the CM at yeah it's the same same procedure no different so own owner contingency and and uh construction contingency and
usually what we found both in in the town and and uh at Ms or at U MBTA where I work most of the changes are owner requested
[Music] mhm which which are not covered by msba right y but the chances of change orders are greater on the designed bid build than they would be at same at risk
potentially yes I would say so yep exactly okay they still appear in the other side but they're limited usually I mean we we don't have to make a decision tonight but it's a good discussion uh Mike Mark when do you need
a u a decision on the delivery method um sooner than later Steve and and seeing that we only meet once a month and our next schedule meeting is March 12th we probably we need a decision before then so I don't know how if we have to either call for special meeting just to make a
a vote on on that what were we talking about early early um March we need a decision yeah I'd say I guess if I can well I see Stacy has her hand raised
maybe we entertain that and then I can certainly Circle back but yeah well no I was just gonna say so we have we have talked about this throughout the process um of a lot of the the different presentations that we've had um so I
feel like maybe generally speaking we're pretty familiar with it I don't know if we want to just see if we can get a vote for it or if people have more questions to dive in but it seems like TimeWise if we have a majority or any more questions to go through we might as well just see if we can get that to Mark today if we
can I don't know what do you guys think I'm ready to vote if you are ready to vote and you want to vote I this is Kelly I'm I'm certainly ready to entertain a motion and see how the
feels well same here yep so um why don't we um make a motion to um vote for the delivery method for this
project for see at risk and see where that goes so um is there a second second okay roll call vote Ryan uh I'm going to vote in favor of CM at
risk Kelly uh yes for CM at risk uh Stacy Stacy yes uh stepen nudy Sten nudy yes Mike sco Mike scudo yes for C at risk and Steve Moore yes for SE at risk Mo motion
carries so we have a deliver method that's great thank you honestly didn't think we'd vote on it tonight so that's awesome it's going to save us some uh we know the path now we know the direction and there's like I said there's a process we have to start putting applications together and we have to
interview and do all that to get that certainly sa a lot of time so thanks everybody understood yep great thank you I really appreciate the conversation I think it was an easy conversation but anyway we we had to go through the
process um yeah next item is establish a sustainability subcommittee and goals all right so I'm going to leave this calendar up for the next two agenda items because it's important to keep in mind our uh deadlines and the timeline
as we move through this the sustainability subcommittee it's important that we get some decisions made soon so that it can make it into our estimate such as selecting the mechanical system and
identifying targets that we need to meet in terms of energy saving and uh meeting the stretch code and if there's any other initiatives that Littleton wants to undertake with this so what we're asking for right now is the
establishment of a sustainability subcommittee and the commitment for this would be most likely two meetings we're looking at one tentatively for the end of February or maybe the first week in March and the second one would be
ideally the last week in March and I don't know if anybody has any questions before there's discussion on this I have a question I know you were talking um with the town sustainability committee uh or that it may have been Merl uh I know Studio G has been
speaking with them um uh have you and we're probably we're at a window now where we can talk about that and and and and um try to engage with them uh is there um anything that you've talked about with them now in terms of how they may want to be involved in this process
I think that they they were concerned that decisions were being made without their input and so luckily uh we realized that there was a meeting I think earlier this week or the end of last week and Merill was able to attend it and they had some great questions for her actually I'll probably let Merl
speak about this but they have not given any real input yet but they are excited to be yeah essentially they just want to make sure that their charge is heard as part of how we design and things that we consider so they want to have an
influence on the project and make sure that we're addressing climate and sustainability and uh everything that we can do in creating a building to help um with a Littleton charge as far as making
sure that it's a sustainable project so all open for discussion we're picking mechanical systems soon we're picking you know all these things that we can do to really get another voice in the room from another perspective so hopefully there's nice representation
from the sustainability committee but also we're looking for folks from the finance committee to make sure that we're keeping things within budget of course because that's the ultimate to make sure that we're listening to the comments with an
a lens towards the budget and the the estimate that we're going to be pulling together so Marl can I ask so can I so is the uh is the determination we we need to find a mechanical system first or do we determine first do you know what level
of of lead certification are we seeking I it it seems as if the maybe the latter might be the better and then figure out what system we would need to pursue thereafter right so it's a it's all of that and some in the sense we want to
hear the goals we want to establish goals sustainability goals for the town of Littleton for this project what kind of things should we be looking at what what's the appetite for different measures that could save could reduce in
energy use intensity could reduce the eui would an all electric I know that there's been some discussions internally about having an all electric building well what does that mean what is it going to cost what what are the implications so these type of discuss questions are starting as we're forming
the building and needing to have what kind of mechanical space do we need so yeah I think at some point we need to have this uh all tied in with some kind of an
estimate because I mean we could go net zero and that could blow the budget yes and that's why we we need to figure it out now so that anything that we decide on goes into the the estimate so we're we're setting it up so that there's there's guard rails so that any decision
that is made should fit into the budget or at least be attainable and so we're setting sort of three different categories category one is what you're going to get just by default of having a building
using the new energy code and being uh qualifying for an msba project which requires lead silver two is things that uh for example your stretch code community and you have the
Green Ribbon Schools do you want to achieve any of those goals for the school project and then category three is sort of the furthest reach the things that you know if anybody has any suggestions about how many electric vehicle Chargers we want or uh
conversations about our PV panels uh do they make sense financially if you're getting such a great electric rate so these that's sort of how the conversations are going to go yeah and if it's all electric you're G to go ground Source heat pumps like there's so many things that need to be
looked at as part of this process so so just take a step back everything that marily just said follow the requirements of the msba lead silver is a minimum that we have to meet and go beyond that that's fine you're a stretch community so we have to the stretch code and the new energy code is pretty significant we
reached out to Sarah CH of the of the um sustainability committee a while back and the and Merill and and Matt um what our office attended one of the meetings and it was great because they had a great back and forth there's a woman Charlotte that
Michelle Kain um asked to join and she's willing to join too so we'd like to have a subcommittee with a couple of people from this committee and and a couple people from the town sustainability committee always like to have an odd number if we have a vote so three to five people most likely five at this
point to start having these conversation conversations and kind of make these decisions about what the goals are and then bring this information up to the committee at the committee meetings so that's the establishment all these things that we're talking about part of
the green Engineers a great company that uh Studio G will be working with they're going to make a presentation about the sustainability aspects of everything so this is another conversation like the previous one with dbb and CMR we really need to get going and need a direction from the committee and and the goals of
what they'd like to achieve you know for this project in this building so just to clarify that a bit so as we've been doing with the design there's a subcommittee so the subcommittee discusses meets has conversations has dialogue we give and take that
information then we bring it to the SBC and say hey this is what was discussed we wanted to share this with you so it's going to be a similar method where we meet with the subcommittee the sustainability subcommittee have these workshops and then at the end have their
recommendations that they bring to the SBC so at the end of the discussions we'll say this is what was discussed so it's that type of conversation so when you say this is what was discussed are you saying this
is what we recommend a recommendation to bring forward yes to thec recation yes and will there be my my concern about this whole sustainability thing is I'm I'm very much for you know as
much green as we can afford but I'm concerned that a recommendation may be more than we can afford will we will we be getting um a menu of recommendations
ABCD or is it just one recommendation barely yeah so so this it's a little because of that exact reason it's a little bit less clearcut than the other decisions that were uh assisted by the subcommittee so in this case right now we're looking at three
different mechanical systems and so the subcommittee would really go into depth of discussing the pros and cons of each and then the subcommittee would less of a recommendation more of a presenting what was discussed so the full SBC can make sure that they understand enough to
make an informed vote yeah will that subcommittee have um dollar amounts associated with those recommendations so the three systems that we're considering right now were part of our previous submissions
estimate so we know how much each of those options cost since they were part of our previous our previous submission one thing that's going to happen between the two meetings is our consultant is going to do a life cycle cost analysis so that
we'll have information not just The Upfront cost but also long-term maintenance and life expectancy of the system oh that's great yeah you your hand up uh thank you I do uh first of all I'd like to Echo what Mary Le has
said I I really personally shy away from subcommittees making recommendations I think it's it's more advantageous to for them to present scenarios to the committee I would also like to see any any information that you
have uh compared to the increase in percent reimbursement because I think that's really important as well to have that whole story if we we have three different scenarios and and we we look at life expectancy and cost I think we
really need to find out how much more money we're going to get by by doing these things and being as green as we can be that's a great point it's it's well well well said yeah just just to have a quick question so uh you mentioned the
mechanical systems what other types of items will the subcommittee need to be taking a look at is it sort of whether or not we want um geothermal or different facade elements that might be more sustainable than
others uh I wouldn't say it's necessarily material uh because any material that we use is sort of baked into the lead silver that it needs to be a sustainable material to a certain level uh also uh among the Baseline things you're going to get is
going to be healthy air quality on the inside so there's a lot of stuff that's that's baked in to just what you're going to get by way of it being a new school um some of the other things that affect costs are going to be do you want it PV ready or do you want actual PVS on
the buing building uh there are some options of what you can do in terms of charging stations uh especially considering that more and more electric vehicles are going to be in placed part of that is driven by state laws uh others are just interest in it uh some
other things are looking into ways that the municipal um Municipal uh utility could assist maybe with battery storage on site or something else uh so there's there's quite a few but the mechanical
system selection is really the big one okay Stacey you have your hand up no um also I mean driving a lot of this too I think from the very starting point
is this project going to be fossil free are you getting off of gas do you not want to be on natural gas anymore if that's the case then it's an all electric building it's an all electric building that goes down a certain path what extent do you take the all electric building do you supply it with
Renewables like merily mentioned you have solar do you have ground Source heat pumps or geothermal as part of like a renewable process so I mean a subcommittee can look at things like that are you going to increase the the the insulation on the exterior you're going to have triple glazing are you
going to have like pacif house standards how to what level outside of the silver lead the the energy code and the um stretch code that at a minimum we got to meet those and then get up to the Four Points or 4% from the
msba that's kind of the direction if the if the aype for the district for the committee and the town is get off of gas that's a starting point so now we know if we're going to go all electric then we go down that path so those are the things that we need to start deciding
about soon I think that's where the life cycle costs come into play okay great so uh 45 folks when do we need to
um set up this committee right now yeah we're so we're off and running come on guys I mean this this is just in time you know meeting stuff this is crazy but um so what what what's the
next step to set up the sub committee then so we're looking for volunteers there should be a nice representation from the SBC Finance folks Charlotte is on the Littleton town of Littleton sustainability committee so
she's already on board we'd like Sarah right is Sarah joining us too that's a question we can ask those would not be voting members right they're only voting people and actually you know what this not gonna vote on anything so right and
these are also public meetings for so will need to be posted 48 hours in advance so we'd like uh folks with expertise or folks who who would be interested in joining this and then there's follow-up questions that
will find a date and time that work for everybody whether in person or remote and there's other aspects that we once we get the committee we can certainly reach out and make a an informed um decision decision that works for everyone as far as meeting times and places and dates
go what do what do we want five members on the committee five would be good because if we're looking at two from sustainable uh the sustainability group possibly um you know five would be great if we have three that's fine
too why do we want two from sustainability well that's they volunteered they they they heard about it they wanted to be part of it I think just Charlotte as my understanding and we can certainly Circle back with them is that Charlotte would represent the committee and bring the information back
to them and then also they have their their meeting in the first week of March so again if we can Loop her into the discussion and then she can bring the information back to the Littleton sustainability committee all right so Charlotte from the sustainability group two people two
people from here would be great we we have a lot of we have a lot of Talent on on our pmbc and you know know for from my point of view it would be really nice to have somebody on there that that has uh commercial construction
experience Mike do you uh you're volunteering me okay yeah yeah sure I'm I'm going through this on a residential job right now nice okay cool thanks Mike sorry about
that I guess abs and any other uh member I guess I'd be on there also EXC so we need two more I think if I can recommend I see him on but uh Steve mark
would be a great resource if he's willing and able not to put you on the stop spot there I see him on but I think just from the district side as far as this goes he has also the utilities and a good
comprehension of the the building system there that's fine I'm not a v member of this committee but that's fine I can be on that committee if you want me to that'd be great thanks Steve very good okay one more Mark if they're not voting do they
really need an odd number no that's true they don't I suppose we at four yeah yeah that's a good point yeah let's we can keep it at four then they're making recommendations in in scenarios to the committee for the vote so I thought I saw I thought I saw Steve vudi rais his
hand there [Laughter] no okay so what can I ask a question what kind of resources is this committee going to have as far as coming up
with different scenarios and then getting what's that cost impact so our strategy for the first meeting so there's a there's things that we have to do just to meet energy code
and just to meet msba requirements so we're kind of going to set that Baseline and then what else are we lay layering onto that that go above and beyond for sustainability measures in and what are your goals Steve did that answer your question I'm feeling like it might have
not but tell me if that clarifies no I don't think it answered the question but um are we going to be able to reach out to Studio G and say hey this is these are what we've discussed we need to know their the price impact on the project
cost and all that kind of stuff well I think when the committee meets Steve um Studio G will be bringing options to you and they'll be laying out exactly what marily Le said earlier one two three what are we looking at what are the cost implications potentially AO electric you know etc etc for the
discussion to say leaning towards one system or another or one possibility or another so that's the first meeting they'll they'll bring the information to you to decide that there Q and A and back and forth that'll certainly happen but they'll they'll lay that at the at
the committee for the discussion okay we and that first meeting is on the 25th is that correct that is our suggested but now that we know who's on the subcommittee we can reach out and make sure we've got
a time that works for everybody I mean that that's okay for me was that February 25th yes yes right here so I'll Circle back with you all because there are some questions that we have whether we want to meet in person whether we want to do
this remote what time of day Day evening so let me let us pull together kind of a questions before we commit and nail down a time if that's okay you'll be hearing from me soon
that's sound good y daytime is good Steve daytime no no Steve Mark says yes Steve Moore says no I mean virtu virtual is okay daytime maybe but I can do
either okay so this type of logistics we'll have to iron out now that we know who's involved so awesome all right we have eight minutes folks who want to Bree through this so keeping this slide up here wa we have to vote on it though Mark oh sorry vote thanks
okay is there a motion to approve the um sustainability subcommittee uh with uh let's see uh Mike scaduto Charlotte Steve Mo and Steve Mike Charlotte yeah
Charlotte Mike Steve Moore and Steve vudi uh not Steve I keep trying to pull him in there you do think of having too many Steves on a committee okay somebody moov the motion
so I'll second it okay roll call vote Ryan uh Ryan Yes Kelly Kelly yes Stacy Stacy yes uh steni Ste yes Mike scaduto Mike
scaduto yes and yes okay motion carries next we have calendar yeah we got to look at the calendar here while we have it up so the big dates that are coming up now are um the the subcommittee of the where February
26 is the vote for the MSP board to approve us to move Beyond approve the PSR and move us into schematic design uh again based on what we saw at FAS we believe that this should be um okay and I think will be moving on from that so
then they get into full schematic design talking about different uh subcommittee meetings to talk about sustainability systems Etc next meeting for the committee will be on the 12th uh we get into April we have some design updates we have a meeting on the 16th um we're
looking at getting the SD package out to estimators early May um town meeting is May 6 we'll talk about that in a minute um and we want to make sure that we get the estimates back because we're submitting final SD package to the um
msba on the 26th of June um and we'll be voting it the week before to go ahead so we have some work ahead of us um I think there's enough time to do that but that's the layout for the schedule right now um Mark can I jump in there real
quick sure so we put these dates on here we haven't cleared them with everybody right for the sbcs so I think um a couple thoughts on this essentially is it would be good now that the community is getting involved and the
word is getting out that this project is happening it would be great if we could have these on the sbc's calendar for going forward so that if a Community member in April wants to join us they can know that it's happening so these Circle dates this is the middle of the
month we're hoping this is what works for everybody we haven't cleared it with everybody yet so I'm not sure how that happens as far as procedurally as far as these mid-mon uh SBC meetings so couple food for thought there just so when you
see these dates you say I didn't know about that so just wanted to kind of put that disclaimer on it well just to clarify Marl we we agreed to these dates at the last subcommittee Mee at the last school building committee meeting we had them listed okay for month so they're
there I agree that they been totally like set in stone last week that's why here of the last meeting okay so if there are changes we can certainly do that but um so that's where we are at the schedule um we're right up against it um we our
budget is real quick is doing okay we did get uh proposals in for another amendment that I'll be sharing with the group tomorrow uh we do have some additional site work that still needs to be done it's happening over a February school vacation uh they have a few more test pits that they have to do and some
more test um so that's put putting us right up against the budget we've got some money left over but we're getting right up to the end uh so we'll we'll be monitoring that going forward um the last item we wanted to talk a little bit about the pre-own meeting Q&A session and I know
there's been a couple of back and forth emails about that in the process of meeting before the meeting or after the meeting so we wanted to start that discussion and see exactly what your guys appetite is for doing something like that um can I if I could speak to that I
think um Steve Moore you made a point earlier today about trying to do something before town meeting um I think um uh you know it's a question when to start um it would seem like because of the scope of this um project and what it
means um it would seem to me that if town meeting if town meeting starts at 7 to begin the session at 6 to allow for some Q&A um you know my thought is um it would be prudent to do it and for us as
a group to focus in terms of the presentation at that time we wouldn't be under a limitation in terms of how long the presentation would be but I think um you know we we probably should aim for something along the lines of 15 minutes um you know that probably any anything
further than that I think we tend to lose some of the audien's um attention but at least when I think of this I think of it you know a a slide deck for about 15 minutes and then um you know question and answer after that so um that's my feeling on it
I I think we could I still need to talk to the town moderator to make sure that he's okay with it this is I mean while it's not technically um town meeting per se I I out of courtesy I would want to make sure um that that he was okay with it but I think conceptually um starting
a little bit earlier and trying to roll this out um and give it a bigger format where the seats are already there and you know I think I think that could be um you know I think that can work so my comment on the whole thing is
you know remember how much time we talked about the um uh forget the name of the property but uh oh the Webster property yeah I mean
you know just internally we spent hours on that and um you know if if that question comes up in this uh question and answer it's going to kind of take over the entire 20
minutes or 25 minutes that uh We've allocated and you know I think to me it's disingenuous to give the uh residents 25 minutes for question and answer before they're going
to vote on the biggest project that this town has ever undertaken so just to clarify step what I was talking about would say start like like we wouldn't have any technically any vote um at town at the at the annual town meeting and then uh we start at 6
we do say like a 15minute presentation and allow for 45 minutes of question and answer at least that's my that's my take on it um but and then okay everybody we're starting town meeting could you please please make sure that you go in in the front of the you know we have to
probably break maybe a little bit earlier just maybe it's like a 50- minute session so that people have the opportunity then to go and check in for the annual town meeting too because we have to then give them their clickers and and such um with that so I mean I'm
I'm open to suggestion but that's just to to kind of kick things off in terms of how we're not voting on any budget at town meeting no well um you're voting on the town budget but not on um budget oh okay
okay I mean there we can sometimes when you're in these situations you don't know what's going to happen until you're you're there and actually immersed in it so if we find that there are more questions than we have time to answer we can we can do one or two things or both
of them and they can submit questions and we'll answer them or we can hold another Forum at a later date we still have a lot of time uh I do feel that that more people are finding out about the project we're always going to have pockets of people that don't know about the project we
need to figure out how to how to reach them I know we uh hijacked the message boards in town and and that was that was great but you know I'd like to compete with the Department of Transportation with some catchy slogans and so if you
have it sounds like somebody has to commute with Steve Moore in the morning and talk to all the people on the train you go could set up shop on yeah Steve I think we found out you're a morning person I think that's how we've learned saying that we're
right at we're right at eight o'clock um if you want to keep the discussion going online the emails are such about the town meeting you know we can certainly do that um any any um public comment um people um Tom I know Tom Z is here I
know some other people if anybody else has any comment from the public okay then uh is there a motion to adjourn so moved oh wait a minute no no we have to uh that the next meeting is uh
March is that correct y to Y is there a motion to adjourn some second okay roll call vote Ryan Ryan Yes Kelly Kelly yes Stacy Stacy yes
steveen nudy Sten nudy yes Mike sco Miko yes and Steve Mo yes great thanks everyone thanks everyone thank you see you later