##VIDEO ID:nlgB928UtLk## approve invoices um I'll share my screen if I can share can everyone see that yes sir yes okay so we have um three invoices to approve tonight or vote on to approve recommend uh Turner towns and Harry uh in the amount of $245 um Studio G Architects 45,000 and Studio G Architects again for $1,144 55 for a total of what is this 81,1 8173 Michelle Michelle yes Kelly Kelly yes Steve vudi Steve is yes uh Ryan yes Ryan Yes uh Bob Bob yes and Steve Moore yes and the next order of business is to vote on the OPM to submit the preferred schematic uh report to the msba um do we want to have a discussion on that I'd just like to say uh thank you for all the work that you did to put that together over 500 pages that's a a lot of time and organization so greatly appreciate it not done yet % roll call vote to um I like to make a I'll make a motion Steve I make a motion to to vote to allow the OPM to submit the preferred schematic report to the mspa second okay all in favor Michelle Michelle yes Kelly Kelly yes studi Steve is yes Ryan Ryan is yes Bob Bob Ry yes and Steve Moore yes the motion carries uh budget schedule design updates uh says see attached um I don't know marily Lee do you want to uh or Mark do you want to lead that off uh certainly can can we just pull up the information yeah which one do you want uh budget first if I can see here yeah it's you can go right down to the bottom really because it's just an updated where we are so based on the approved invoices tonight um through the feasibility study period um total amount which is a million dollars $85,000 we have spent to date $473 98905 we got $611,000 left in the budget um between the US The Architects and any environmental and sight work which is the reimbursement Services that's where we are for the total right now so we are still on budget um and things are going well as far as that item goes so next we can just look at the schedule this is any questions online on the M yeah hey man hi there um so if you can go down just a little bit want zoom into where we are right now um just down there you go um so here's a breakdown of the overall um schedule so we're we're at um 12 we're shooting for 126 it was just voted tonight for us to submit the um PSR to the to the msba by 126 um tonight 11:19 we're at the meeting here that's taking taking place for that once it's submit submitted the msba does have 21 days to respond this time not two years as it seem two months last time um so they do they do get information back to us in 21 days hopefully and if any comments that are needed for that we do have 14 days to respond so get in the PSR in by the by the 12 Friday the the 6th and then getting their comments back getting the information which will be part of the PSR which is the presentation to the facilities assessment subcommittee which is a group that we will need to meet with to review um the preferred option and have discussions with them um that is either going to be scheduled for January 15th or January 9th 29th they once we submit it they will tell us what date uh we'll have available to meet with them um that'll be you know once we get comments back once we get their comments back we respond um we'll go through the facilities assessment sub committee and we're shooting for the msba board meeting of February 26 to get the approval to move on to full schematic design so that's kind of where we are right now we have other information obviously when we go beyond that but the goal now is to get the PSR in get the comments responded meet with the FAS get to the board get approval and kick off the New Year in a in a great way so that's uh that's where we are schedule was so clarification we're starting we're starting schematic design the Monday after the Friday we submit the PSR we're not waiting until um the msba approval of the PSR we don't have that that Leisure of two months so sitting around so we're gonna jump right into skag design as soon as we hit to go from um getting the PSR to the msba always working the decision between see at risk or design build is that we have to discuss with you guys so yeah an answer so Mark um do we need to um determine a uh group of people from the town to go meet with msba when uh that meeting takes place yes they they you they I believe it's very similar to the interview that there'll be three Representatives maybe the same three Representatives that were there prior but the district does need to have um representation at the FAS meeting so there'll be presentations you you saw that there was an email that went out that had a bunch of bull points on it that they got to look for which Studio G has put together most of the responses to that so we'll certainly get together with you all and have a dry run go through make sure everything is covered you know you guys will talk about the educational program The District points they'll talk about the design we'll talk about the budget the schedule so those are kind of the points that they'll ask us to respond to and then they'll have series of questions based on either what they said the PSR and what our responses are they'll ask us during that meeting usually goes hour hour hour and a half it's you know it's that this is the detail point now that the msba really wants to make sure that the recommended preferred option is what everybody wants and it's what they want because they're going to look at the estimate they're going to see the money and they're going to say okay this is what you want we have to work all that out what typically happens in those meetings they ever see a situation where they disagree with what the proposal is or way I mean how how does it how does it typically go TP typically I've never seen a preferred option not be preferred but they will ask you are you sure about this the addition renovation you know did not work for you what about the other option where the other location was they're gonna they'll they'll have plenty questions they will because they want to really go into detail and make sure that it's what everybody's looking for and what it wants even though the price is the cost cost as is is what it is which is really the most expensive out of the three so they're going to look at that and say you sure because they have to establish their Grant based on all that and what their reimburse will be based on all that they just want to make sure that the district and the town is is on board so is this the mean where we advocate for space yeah um yeah because they're going to be coming back saying what special ed you know what are the reasons for special ed what are the reasons for the prek yes because they're going to want to know exactly what the final program is going to be so yeah and that's tentatively the 15th it's either the 15th or the 29th I think that if we get we had between December 6 and December 19th to submit the PSR we wanted in as early as possible and doing so I'm hoping we'll get the meeting on the 15th and Mark i g missed it did you say who is going to that or we need to typically three representatives from the district and the three Representatives up there the superintendent the um I think Ryan was there and then we had Stacy or shelle you were there but then Stacy where you was going but I think I think it's three may be more they may allow more to come but we can certainly work that out with them and let you know who can be representative and then we have a meeting because that that's new I was going to ask when our next meeting was so January 15th yeah we we're tentatively I think we put that in there tentatively for we typically try to meet at the middle of the month and take care of business like we do now you know and if at that dat changes a week or so that's fine but we just want to make sure that we're on top of getting those things taken care of too and and I believe it is still a zoom meeting so it's not you know if it's 10 o'clock in the morning 8:00 in the morning I think it's a zoom meeting so it's not you know everybody has to go to the mba's offic so we'll we'll be able to take care of that but once we get more details from them when the PSR goes in I'll speak with Robin and we'll make sure anybody that wants to be president and represent the district in the town can certainly be there they may limit it but maybe they'll let four people come or five people come so so Michelle are you talking School building committee yeah I ask we have one December 18 December 18th and January 15th okay because I did not have I was going to ask when's our in January one because I don't think any of us going to want to be here late on the 18th of December so I was like I'm glad you put that on there well we had one for the 23rd there not going to work and we did slide in there some potential to be determined like subcommittee meetings or dates that they don't necessarily have to happen but if there's a re a need for people to get together and maybe talk about what they're going to say at the FAS meeting and again we can certainly do that virtually but just to make sure everybody's on the same page when we we get grilled from from our point of view I don't really anticipate us having much of anything to present on the December 18th meeting that'll just be taken care of business uh and then I think most of the work coming up is going to be with the working group and not with the design and site selection subcommittee so we'll keep these in as placeholders but possibly we won't need them all following up on Kelly's question um the space space aspect to what point does msba determine when they they say okay we're going to accept theoretically your plan at what point would they then say um they'll determine what square footage they'll cover in in the it's G to come out of the FAS meeting it's going to be coming out of the back and forth with that they if you convince them that this need is real and they say okay then they'll they'll probably approve it they may saying you know you've got too many of those spaces we'll we'll live without one and then you may have to say Okay we not we'll have one L specializ class whatever the situation is but that will be determined coming out of that and that program Square footages will be pretty much set after FAS so okay base that on schematic design okay so so say we be advocating for like the preschool uh areas to be you know eligible so I'm sure the the report's going to reflect that we'll be advocating for that yeah remember it's reimbursable right so if you still want to have the amount of the program that you have they may say that's great we're not going to reimburse you for that extra SP classroom we got to rebbur that PK classroom you can still do it just so you're not going to get rebbur for but what's the threshold for them though me if it's if it's a required part of the law and it's part of the school it's part of our plan they have their standards based on all the school work that they do and they have their standards and if you're above them they want to know why and they either agree to reimburse one other they won't I don't know what how that means legally or whatever how they do it but they have a certain guidelines that they go by and they say okay what please explain to me why you need this and if you explain it most likely they'll say okay are you asking specifically about prek well that that's certainly the biggest chunk I think right now in terms of the question up until recently the msba did not approve any they did not reimburse for any PK and in recent years they have started doing that but it's a little unofficial so I think what I been seeing is that districts who ask for it at the beginning when they do the statement of Interest they say we already have this program we'd like to keep this program they are more than likely going to get that approved to be reimbursed I think that our Clues are coming from the PDP comments that they gave us because they gave us specific directions on take this and move it to this other category or provide more information defending this and they did not ask for any additional information about the prek itself they asked a little bit about the den uh but it makes me believe that as long as you defend those specific spaces it will be fine and I don't have any concerns at this time based on their comments you already have it it's not as if you're building a new school and adding it so you it's already embedded into your school your program your distri so it would be harder to do if it wasn't already in the Pro I mean well it' be better sell this way you're all right that's fine um nothing we have a meeting later uh you know well we're a presentation later I know you reached that earlier sorry see that email until late will you be presenting the upper Fe what we what we're proposing to move forward with the upper field option and in your revision because we couldn't have done that at the last meeting because that happened just before so is that is that the plan right well the only thing in the design update is uh adjusted for the financial imp numbers based on the option that was chosen and the there's no additional design work that's been done on that other option so basically yes we picked this one we'll be moving forward that the email I sent was we have a draft of the FAS to review with you afterwards if you want okay okay okay great segue if there's any other questions with the schedule we'll go on to that the update that Mar was just referring to okay so as we said last week we're starting every meeting with information about why we need a Shaker Lane School this is for members of the public who may be viewing this after the fact or who have joined uh to watch this presentation they can pause to read at their Leisure I don't want to spend a ton of time on this uh but also oops there's also photographs of the existing school and what we heard in feedback uh last week when we did did the tour and the info session is that these pictures don't really capture what is happening in the school and the district would really encourage people to uh find a way to visit the tour I think there's some upcoming events that are being planned for people to come see it in person uh but it's it's difficult for the photographs to really capture the qualities of the space an update on the project cost the preferred option has an estimated range of 98.3 million to 104.2 million uh that really hinges on the design of the build versus CMR which is a conversation for another day and this Compares our cost per square foot to six of the most recent msba elementary school projects these schools in the comparison had their estimates done in schematic design so they were a little bit further ahead they were a little bit more dialed into uh all the components that go into the estimates so they're a little more accurate than what we are right now but you can still see we're in the fall park range we're sort of in the middle of the pack of these numbers and because these projects go all the way back to almost a year ago December of 2023 there has been escalation since then so to make this more of an Apples to Apples comparison if you take $50 a square foot and add it to these earliest December 2023 numbers then that's a better comparison with where we are now so you can see we're really right in the middle of the pack um this just reflects this is how much schools cost where where does that $50 come from that's the escalation yep escalation and that's based on what 3% 4% is it 1% a quarter essentially what what was the percent so this would be 4% it's about 1% a quarter so every year it's about 4% increase 4% okay thanks it's 97 yeah because M approved okay I will pass it to stepen nudy to talk a little more in detail about the tax impacts again these are these are very conservative estimates that we have right now based on the estimated costs that we just talked about up to 104 million potential reimbursement coming in from msba around $30 million we're looking at somewhere around 70 to 74 million net to the town um so far the we place debt the highest impact is in the very first year of the issuance and it decreases after that and we're looking at first year estimated uh tax increase of $1,800 right now we hopefully will'll be able to get that down um as we go through schematic design we get better numbers from msba for reimbursement um we've already had discussions with the finance committee and select um about how we steps we can take to to minimize that as much as possible Steve did this did this go up from the last presentation I remember a $1,400 number um so the the other two design options that we had were eliminated so this is just looking at the upper field now all it so I guess it it the range did increase but the top number of the 1850s remain the same and we have plenty of time to to work on this we're not issuing the final Bond until somewhere in FY 29 time range so there's still years to go as far as property value increases and things that may happen in the interim and we'll make sure the town is well aware um of the changes as they come along all right thank you and we've already voted on this so that is the end of our portion of the presentation okay is that the um is that the conclusion of the presentation then yes okay next order of business is public comment is there any public uh in pres present that wants to comment hi Mike thanks for joining us how you do well then the next order of business to is to adjourn to the in-person uh School building tour is there a motion to adjourn don't move second okay we'll do a roll call vote Michelle Michelle K yes Kelly Kelly yes steveen nudy Ste yes Ryan Ryan yes Bob Bob R yes Mike Mike sco yes and Steve Moore yes motion carries thanks everyone and uh enjoy your tour thank you