uh welcome to the uh April 16th 2025 Shaker Lane Building Committee meeting first item on the agenda is to approve the March 19th 2025 meeting minutes are there any comments or suggested edits hearing none I'll entertain a
motion to accept some moved second a roll call vote steve Moore i Steve steve yes ryan yes ryan yes bob
bob yes mike mike yes michelle michelle yes and Kelly yes motion carried item two on the agenda repro review and approve uh invoices we have a TTH invoice for basic services the amount of
$13,87 studio G basic services $43,500 studio G additional services $4,181 for a total of $60,768 does anybody have any uh questions or comments about the invoices
steve did you have a comment or Steve Benoodi nope nope okay i'll entertain a motion to approve the invoices as presented for a total of $60,768 so moved second second roll call vote
steve Moore yes steve Nudi steven yes ryan ryan yes bob bob romy yes mike mike Scodudo yes michelle Kaine michelle Kane yes and Kelly is Yes motion
carried item three a schematic design update life cycle cost analysis review i assume it's Mary Lee yes so the life cycle cost analysis uh I want to do that as well as a general
design update and I suspect that the life cycle cost analysis conversation might get lengthy so would it be all right if I just ran people through a quick design update before we move to that sure all right awesome so I will share my
screen let's see hold on a second all right am I sharing it full screen yes y okie dokie so this is the site plan as it
stands right now we have been tweaking the location of the building down to the the foot because we're trying to maximize the buffer between our property line and this neighbor over here as well as the property line between this
neighbor down here and our building so the design still has a separate bus loop and car loop everything is still in the general location of where we've been talking all along but this is an updated version
does anybody have any questions all right I'll move it right along this is just a qu a closer look at the floor plans uh the entrance is over here at this pink arrow as you come into this small lobby there is admin over
here that's your security vestibule this is where Michelle could come out and immediately greet families as they come in the door really making it feel warm and welcoming over here we have the cafeteria and gym which are going to be the spaces available for after hours use
and the entrances to those are right here so we can control access so that it's only limited to these areas after hours we have the prek neighborhood over here on the left we have the kindergarten neighborhood over here on
the right and at the core of the building we have some media center spaces which are designed to be broken up a little bit but able to use opening like wide openings to make it combined to feel like one larger space and really
making it feel like it's the heart of the school there is a wheelchair accessible learning stair in here at the top of the platform there will be a lot of self-seing and some books for kids to uh just chill and read uh and take place
take uh take part in the media center class we have access along this corridor out to the play area the circulation right now is the kids go from their neighborhood out the neighborhood stair
to the play area then they come in for lunchtime and then they go back to their neighborhood so we have really nice circulation here where we can get a lot of kids moving through the school without having uh a lot of collisions and traffic jams down here on the at the back of the
gym we have adaptive PE we have some sta staff spaces and we have a corridor leading directly out to some outdoor PE space which would be fenced in so that the gym classes can have direct and fast access to the outdoors rather than
trying to pack all the kids up and taking them all the way down to the field which you know they're little it takes a long time by the time they do that their class is half over so uh this is a way to make it really accessible and flexible for gym classes on the second floor we have
first grade and second grade as well as art and music plus a small balcony here overlooking the media center this is an opportunity to place some additional bookshelves maybe a little bit uh of little ways for kids to peek down and
see what's down below which is really appealing for this age group we have in the center here the creation station this is the uh production component of the imaginatorium spaces this is where there's going to be the laser cutter the
3D printer other equipment like that this room is lined with windows so that students can really look in and see what's going on and then the instructor can be inside operating the equipment so the kids can see their stuff being made but not interact with the
equipment we have an academic suite and clinical suite up here with close proximity to each other as well as to the stairs leading down to the admin space a little more detail in the dens they all have enough cubbies for all of
the students in the grade uh plus a few spares to accommodate future growth this MCS is the media center satellite we took square footage from the media center and pulled out a few pieces so that every grade level can have a
dedicated book area in the den this is a space where the media center instructor could come to the dens and have the lesson right here for the students rather than always having the students travel to the media center this rectangle here is a skylight
space it is enclosed for uh sound purposes but it lets light through all the way down to the first floor bringing natural daylight into this deep part of the building that doesn't have access to windows
generally this is a very compact space we have eliminated much of the corridor space that a traditional school layout would see and what you get inside is the ability to use every square foot of
these areas for learning purposes does anybody have any questions before I move on or comments mary Lee is this a discussion on life cycle cost this is right before we get into life cycle cost because that might take a
long time and I want to make sure that we get through this quickly before we move on to that discussion yeah thanks okay next uh we wanted to talk a little bit about the exterior of the building this version you see down here is sort of a naked building it doesn't have any
specific materials applied to it yet that is a conversation that we are having right now but we wanted to tell you the materials that we are looking at we will be choosing them based on the cost effectiveness as well as their
longevity ease of maintenance and durability so right now we are looking at having a majority masonry building so using these and then we we would be using in very limited spaces some metal panel as
accents we have a few areas of large windows but we believe that we can do that by way of a something called a window wall which is a lot less expensive than using curtain wall it's something that we've used on other schools in the past so we have experience with that it's a way to get
the big windows that we like while also controlling costs so we'll be keeping you updated as we move into starting to select uh specific materials for the exterior any questions on this
i will add that these estimates were from the end of last year and once we start working with once we get an estimate and once we start working with the construction manager we can continue to get the most updated information on these materials so that we are aware of
what things are costing yeah the brick isn't that cheap anymore even things are changing yep union's like a hundred bucks because there's no one who does it mark has this hands
yeah I just wanted to state that um this update is a design update as as Studio G continues with their schematic design process you know they're in the middle of doing this and you know we meet as a committee once a month they have the subcommittee um people that they meet with and update things on as well but we
just wanted to make sure the committee was just updated on where where they are in the process because we're we're moving towards the end of uh uh June for schematic design submission um cost estimating first week of May so middle of April is a good chance just to update
everybody when they are thanks Rick any questions on this all right now let's get into it the life cycle cost analysis we sent over the full document which is uh a pretty tough
read if you're not familiar with the terms so this is the same familiar chart that we looked at before but with the added information of the cost and the annual maintenance costs so I will just leave it up to you all to discuss this
or ask any questions does anybody uh want to or would like to start this discussion i know we received quite a bit of information uh from a PNBC member u very very well done appreciated the
questions i'm not sure whether people have had time to digest the questions thank you to Studio G for getting back with some answers the last time we we talked about this last meeting I believe we were leaning
toward option two and maybe that's a good place to start the conversation mark when do we when do we need to have a decision made by um schematic design is due at the end of June um they're proceeding with using option
two as the basis of design unless we're told otherwise i mean this is the effective analysis between options one and four one through four um and some of the questions that Tim Harvey which I agree were very very uh well put and um
GGD's already responded to most of them and I think it'll be interest you know interesting to see Tim's response but I think they covered most of the questions that he was asking um so they're they're proceeding with designing based on option two unless you know we this this
first analysis isn't showing anything incredibly different than I think what we expected especially with the initial investment in costs at the bottom based on what we're looking to have for an HVAC design so that there um Mary Lee or
Steve Mishner correct me if I'm wrong GGD is proceeding with the option two as the design yeah you're correct we're uh even though schematic design isn't done until June we are sending our package to the estimators at the beginning of May and
that means that we need time to have all of our information coordinated with our consultants so sooner than that the sooner that that we have a final decision the better but we have been proceeding as though option two are the choice okay so the annual maintenance cost that's operating costs
or electricity etc things like that that's included that is just maintenance i don't believe that is the operating costs uh I think that that may be called out as a separate column in the actual LCCA
yeah that I believe that's in there under the breakout of all the options that information is there I believe yeah yeah page 12 if anybody has it I'm I'm digging it out well Ryan I'm excuse me looking for a bit of advice i'm I'm certainly prepared
to uh test the waters so to speak see if we're ready to make a decision i don't know what your thoughts are on that well the question I have for is that um for the option three is that net of the IRA money available no this 10.92 is
assuming that the IRA is not realized uh it would be 10.92 minus 2.78 if we do get the IRA credit so that would become the least expensive option uh however it's a tax credit not a discount off the
top so you would still be paying the 10.92 and then getting this money back so you know that that that's probably material i I you know I don't know enough about the IRA program i know we've been um approached uh by our OPM
on the center in Shadic Street about pursuing some of that but um you know this may be I I this may be something we may need even more information on because under the current um current
circumstances that we're under from our federal government whether or not the IRA credit would still be something say you know when we break ground is even still going to be available so um so I don't know if anyone in the team has any
uh input or thoughts on that because um you know it's one thing to put the money up um you know to upfront the money first time up front but then to have to if we're getting something like that nearly $3 million back that may be
worthwhile to look at so how would that work with the MSBA so on each of these things it says additional 3% from MSBA achievable i assume it's the extra 3% just for these
scenarios and not the entire project right or is it the entire project this this would be the there the MSBA doesn't really care one way or the other if you do geothermal or you get
the IRA tax credit the MSBA 3% is based on reaching certain energy efficiency goals which options one through three could very much do option four is achievable if you also install a PV
system and make the system electric ready the cost shown here reflects including those things and then the the IRA federal tax credit would be something that the the district and town pursues separately and
doesn't need to get the MSBA involved uh correct me if I'm wrong Mark but the the MS the 3% from MSBA is just on these options it's not the entire project is what I'm saying it's the 3%
would apply to the entire project oh so we get an extra 3% if Yes okay just to clarify that would be 3% on the allowable items yes of the things that the MSBA
reimbures their reimbursement rate would be an additional 3% okay sesh you want to just chime in on that please yeah I think that's what I was going to confirm that yes it'll be 3% over and above whatever your current
uh reimburseable rate is let's say your current is 50 that'll increase to 53% yep so if I look at option three and compare it to two with the reimbursement if if it was in existence we would still be at about the same cost is that
correct other people see it that way as well but uh would it change anything with the three um the additional 3% too that we just talked about i mean that that's see what those numbers look like that way yeah that's a good point it might so the
the MSBA does not finalize the amount of money they're going to give you until the end of schematic design but they say on their website where they describe the additional 3% that's possible that the average project can expect to get back
around $3 million so if you look at the difference between option two and three of the final costs down here you're about breaking even yeah sash could you weigh in on um it is it
when we look at these options on here is that extra 3% really a a criteria for that or is is it really just um like an additional cost of a system
just because let's say option three is more expensive than option two does that really have a material effect on that 3% well it will have because your construction cost will go up mhm so but
again if keep in mind MSB also has a cap what rate they will qualify you for per square foot so you'll probably be above that so you pretty much not going to be able to realize the full 3% you'll realize parts of it so when you start
doing the math only biggest advantage would be if you're able to get the IRA credit which like Ryan said with the current you know administration we don't know which way are we going and that's a you know do we want to spend the three $2 million now and hope to get 3 million
back that's a choice you know you have to make the cost between the two of them is the actual cost because the there's no maintenance difference between the two of them and they are pretty much the same so it's just a question is what's better for the environment and which
which way you want to go with that and that's that could also be a call you know option three is a better little better environmental than option two in my mind so that's the question too well I if I could just add to that
I option two is also likely to get 3 million back correct because option two would be um you know would would likely satisfy the requirements of MSBA for that additional reimbursement
so I I do think that um when when one is um considering the entire project and the unknowns of both whatever tariffs might be coming
um there are opportunities uh I I think that um the risks involved with not getting funding um are are worth strong consideration by
the group for protecting the overall budget of the project itself that's a good point and this would be a federal reimbursement as well which raises red flags for me that's that's the rub yeah i I'll just
say that um we'll share with the committee um Senator Johnson here has some relative new information concerning the IRA um and what the the forecasts will be for that um and I will I will
share with everybody hopefully before weeks end um ground source se you know being kind of a renewable resource is something that seems like it'll be something that'll continue as opposed to whatever else was part of the information uh inflation reduction act
um but again there's no guarantee um we are designing a system that needs to be designed by the end of June for schematic design before we move out so a real a decision really needs to be made and and and once we move and get the
funding agreement from the MSBA and is a year before the documents are done through DD and construction documents before we bid what happens within that time frame no one knows obviously um but I'll share information that we just recently I think received this week um
that may help you know guide us through making a decision like this okay so did I understand from Steve Mitchner that the IRA uh is available for option two no
what I meant was the additional 3% that one could hope to get from the MSBA that that would be available for option two as well got it okay so it's that that 3% from the MSBA I think is
not as of an important criteria in this system decision is other things so to the group is is there any more information that you need before you're comfortable making a decision i think
I'd like this this reooked at like I mean because I'm not clear where the 3% breaks are with this um you know I I'm glad that the IRA tax credit there is available but I'd like maybe Mark's going to have some more information about that i'm not trying to drag my
feet but you know if we're talking about with the credits that the option three can be just as right around the same price or if not less because my presumption is is is there any let me ask the question
this way for option two and option three are the op are the operating expenses any different not showing to to the engineers the same same maintenance cost the operating cost is something we have to find out from uh right you know but the other thing would
be Ryan just to add to that would be to everyone right now the schematic design is where we present it to MSBA and saying this is what we are going forward with you can always scale back you cannot scale up so that keep that in mind so if you go with option three
let's say and the price for construction construction cost for argument purposes is $90 million versus $88 million you're applying for $90 million total project budget is based on $90 million of construction cost so everything goes
from there if you choose not to use it and go down to option two there's no penalty msba will just cut back their their share but you cannot go up from option two to option three later on okay that's a good point um Ryan there
are um utility costs um in the um in the life cycle in the expanded life cycle analysis i think the difference between the two is around is just
under 20,000 a year annual electric cost difference between three and two and three is $20,000 less that's correct okay yeah and that you know that makes sense because you know you've got it's
but it it it takes you know $2 million of capital cost to get to right those benefits and then presumably Steve that's why the incentives are there to absolutely to want to encourage you to do that yeah
so and also and also Mr tim Harvey's comments um on some of the systems that are currently being designed you know GGD is open to potential value engineering you know potential changes on costs associated with that you know the options and questions that he had too so
that's something to keep in mind as well it's uh just about 7:30 folks so we got a half hour during the sustainability workshop we mentioned that there is a consultant available who works with districts to help them figure out their
way around these incentives so that may be a research that you want to reach out to before you make a final decision um this undaunted K12 yeah thank you well I think what we're going to do is obviously wait till next
meeting it would be nice if uh we were ready to make a decision at our next meeting the information needs to needs to be finalized so they can move move forward with a schematic design and have it done by the end of June well we we uh next meeting is I think
May what is it may 21st we're putting we're putting in co cost estimates at the beginning of May um so if if and again the basis of design is option two because that that was what was approved prior so if we go ahead and change that
to option three then we're going to have to take a step back and you know redesign and schematic design in order for them to get the right estimate numbers for for option three so I I I mean I'm hoping to get the information to you tomorrow or Friday at the latest
for the IRA or whatever else is out there and I mean we may have to have a a a quick side meeting with the subgroup to make an make an approval here because we need to we need to keep on on track
schedule-wise good point yeah it's just I think it's just we have to understand you know I understand the IRA may be a little bit of a roll of the dice but it's um you know I mean ultimately if if this
helps us you know have a cheaper project with you know a more sophisticated HVAC system then seems like a win-win but I got I guess I have to look at the numbers and see it and I I sure again I'm a little unclear about like
other 3% changes anything too so yeah I mean the other you know otherwise I'm ready option two looks fine yeah and I and I don't my own perspective I don't feel comfortable having a a subcommittee make this decision i think it needs to
be a full committee decision so option three you're also buying an extra 10 years too that's true replacement cost i'd be willing to have another meeting if necessary question mentioned that we may
have to do that but for this you know you can have a you know we can do a meeting just as a as a one-off for this you know for this topic and so it's just really important in terms of uh not only not only for the overall cost of the project but also trying to get buy in on
the sustainability side of things too that um you know I think that's going to be a a key part of this project uh getting support at town meeting may merly forgive me I didn't totally dive into the details on option three uh that GGD provided did they do they talk about
number of wells that are needed and like all of that information or is it more of a 10,000 foot level kind of review they got pretty detailed I'm not certain if they spoke about the number of wells but I'm I'm wondering
Would it help our situation if when we sent this out for estimating we carried a basis of design and then we asked them to price out the other option as an alternate do we have a great idea
okay well well we need to talk to our consultant to see the implications for some redesign that would have have to happen for that but that would buy us some more time to research this no that's a great that's a great suggestion yeah I I think that's because
the context I think this group will need the context of the overall building and project cost to be able to decide if uh if an increase of that level in capital cost is palatable for the community
sash the only thing I would like to add caution is don't want to have an ad alternate because the moment you put an ad alternate MSB automatically assumes that the cities the town is paying for it they're not participating one penny into it so that's why I want to have a
caution there not as an ad alternate is it should be you know estimate A or estimate B and you take one of them and say let's move on to SD not here's an alternate ad so be cautious about that it might be justformational at this point we may not term it as an ad
alternate for the project we're just trying to gather the information yeah that's a great point thank you Sesh so it sounds like we're going to just have to get the information we need have a meeting prior to May 21st to to make a decision is that correct because I from
what I'm hearing the suggestion we just had uh really may not work so we're going to have to make a decision at by having an additional meeting to do so well we'll we'll try to provide you with the IRA information and any other questions you may have by the end of
this week next week is a vacation week but not everybody's out so you guys can review that information with people in our office Shesh Matt everybody um and then talk about potentially having another meeting before we send the documents out on the first week i think
what do we say may 5th Merily week or May 5th so you know it's rushed a little bit but I agree that if there are potentials for making option three a reality we should really understand everything about that versus option two so let's pull that information together
and share it with everybody and and hopefully we'll get a clear direction but I think the fallback is we ask the cost estimators to proceed with basis of design option two but give us a sense of what option three might cost okay so we need a a meeting during the week of uh
May 5th is that correct uh I'd say the last week of April because we're hoping to submit to the cost estimators the week of May 5th so Wednesday April 30th well yeah what whatever works for everybody that week i know there's other conflicting meetings it's we actually
Well there's a there's five there's five Wednesdays in April this year so maybe that's an open night for everybody well let me ask this to the group uh if we plan on having a meeting Wednesday April 30th do we have any conflicts no
conflict with PMDC perfect okay so why don't we pencil it in for that that night might as well perfect get the information for you before the end of the week contemplated back and forth questions answers the following week and then a decision can be made on the 30th great perfect thank
you anything else uh Mary Lee under item three draft presentation obviously nope i I that was it for errands did you want to quickly talk about the update on the soil testing i know you showed the the plan but is there any
quick updates on that you showed the I mean for option three that was it that's all we have i still have the the May 6 presentation draft okay let's go to the draft okie dokie let's me again okay so this is the agenda as it stands
right now it's just based on the slides that we go through starting off with Michelle speaking to why a new school is needed uh recognizing that some of the people at this Q&A session may not have heard
any of the prior information and so they really need sort of a start from scratch type of presentation then describing who is working on this project who the MSBA is a little bit about just how this works
so on this slide the we want to alleviate people's concerns that the MSBA funding is not subject to being snatched away regardless of what happens on a federal level uh this money has
already been earmarked for this project so if it passes town vote then we get the money from the MSBA is that the last bullet like MSBA has already funded their portion of the project or what I just I mean I don't it might get that gets a little I just want
to be clear on what what what we're telling down meeting on that one yeah I mean there's this first line and then there's the last line sort of reiterating it in different words but if there's stronger language that we should use I can just change it we might want to just say not maybe
already funded they that they will fund msba will fund you know already funded sounds like already funed we have the money in hand yeah exactly yeah you don't so yeah I like the change yeah the MSBA will be funding this
project you know I I we understand the concern that that that's been communicated that this you know this may not be available so we just want to reiterate that the money will be available yeah and I I did read the other day that MSBA recently granted a a
school district more money for the build that they're currently doing which I think is a a good thing to mention that despite the discussions about the economy and and trying to predict which is impossible uh they they are holding true
to their commitment to uh fund projects as much as possible you may want to change that to the MSB will partially fund this project because somebody read that now they figure they're going to fund the whole project yes good point
and merely today we we talked about the first slide michelle and I will do that presentation together okay all right so then the next slide describes the process and I call out a couple key points here the cost estimate information that we have now is pretty
outdated it's from October and many things have changed so that will be available before the town votes on it so people will be able to make uh the most educated choice and then the MSBA finalizes their contribution as as well
before town votes so there's no question about Littleton's share of the project then we'll describe again the the voting process how it has to first pass the special town meeting by twothirds and then later that week if it does pass it goes to the entire town to
vote by ballot and that is on Saturday and hopefully that allows a lot more people to get out and vote all right so this is a a new slide that we've not spoken about before uh talking about what specifically will happen if this does not pass town vote uh I've
seen a couple projects recently where people in the town did not understand really what was at stake and thought that they could just redesign it a little bit reduce the scope a little bit and then go back and still get the money
and that's just not how it works so um if there's any other detail to add to this slide or any revisions we can make that now one of the things Marilyn we were talking about uh Steve Mark regarding um
existing building you know having some sort of estimate about what this would cost you know we talked about uh or you talked about um the cost of modular buildings and things of that nature um is there anything with a highlighted section maybe you could flesh out for us
yeah I'll I'll work on I'll start working on that i've got another point a little bit further in the presentation that specifically talks about uh modulars oh wait here it is bullet point sorry
well the modules were $450 a square foot so I'm not sure how big the module units are i think they're 900 square feet or 1,200 square feet or something like that so and if we we take a look at the increase in square footage approved by MSBA we would need another 10,000 square
feet so that would give you something to to do a rough calculation on so again I think the emphasis needs to be if it doesn't pass it doesn't preclude the town from going after it again it's just a very long process and in the interim what do you do with your
educational plan what do you do with the current buildings that's how how do you bandaid it do you you know $44 million you do you add modular classrooms you know because it it could take seven to 10 years going back to the process again starting with the beginning um so I
think those are the two big points we need to emphasize on this slide so the 44 million isn't a total renovation is it that's just code upgrade that's just a me current code could you put in put a a bullet point in
there that the renovation alone would be I think it was 80 million wasn't it if I remember correctly yeah I I remember we we talked about that number i'm not sure where that came from because I went back and looked at the estimates and the code upgrade option was 44 million for the total
project costs you may want to put in there it's 44 million without any MSBA reimbursement correct i was just going to say that that's all on the town that's nothing from the MSBA there's this none of these the modulars
nothing nothing nothing so the module units to add 10,000 square feet is about four and a half to $5 million i think probably have to throw in some extra for services and that sort of thing possibly got to connect you got to
connect those things and um and they need everything you know we've we've put some modular classrooms during COVID um uh to an existing school that wanted to expand and you have to
have fire alarm in those things um getting the electricity to them so that there there's a substantial um you know utility cost how many square feet is that that'd be 10,000 square feet at
$450 a square foot okay so that's $5 million each it's five million additional five million just to add 10,000 square feet right plus maybe you don't need the 10,000 square feet per se depending on what you need
to do but it's just letting them know that this is if it doesn't pass this is the this is the trajectory that the the school may have to go down on the town cost yeah uh just I FYI 7:45 so 15 minutes folks and if I can add one more
thing to the 5 million also the maintenance cost you have you know that goes into your operating budget now for the maintaining the those modulars both operationally as well as you know general maintenance mhm
so to Stephven's point uh I think we take out the each okay i guess it was Steve Mark's point yeah just take out after the estimated 5 million there you go could you imagine so for the number of modulars
actually if we're talking 10,000 square feet the 900 square foot modulars are would be for grades one and two and the 1200 would be for kindergarten the kindergartens would need toilets so you need the plumbing so we would be looking
at 10 or 11 modulars somehow crammed onto the site right i really think that's that's the just showing bullet points on this kind of losses it if there was you know
an overhead shot of the current building and now you're talking you know 10 modulars around where do they go what space are we losing on on the existing building excuse me and then you
show um more in a graph type of thing or a table type of thing here's our costs here's the items here's the cost here's a total and then you have a total down at the bottom that you could compare against what we're doing now and the net
cost of of the building you know 70s something million dollars that we're thinking now that's the bogey that we have yeah that's a good point with the kicker saying that we haven't solved any problems
exactly good point great ideas Steve yep formatting on that and then add a diagram i think that's a great idea because it's going to look crazy
exactly yeah you're you're gonna either give up the back playground area and then if you give up the playground area then you got to install a new playground someplace else and that's that's another $250 to $500,000 for a new playground
and you got little kids no simple place to put it either snow right exactly right yeah yeah the grading is a real challenge for all those like getting them to be accessible okie dokie yeah that's one of the things
that is going around and all those Facebook things now just put modulars in conquer did it why can't we do it oh my goodness well you know point about that it it does not solve the educational requirements because one of the sore
points for the building is that there's no way to give students the support that they need like that's this photo right here of the desks in the hallway or the this little table in a closet trying to give students the extra support they
need that you don't get that just by adding classroom size modulars oh yeah yeah it's subpar i mean it's really just in desperation that you use those and I think that that's probably the the the key to the entire presentation getting
support for it is showing that it really doesn't work yeah I think there's a a misunderstanding among people who went to school a while ago you know including myself that a classroom is a classroom
and all the kids get all the help that they need in that classroom and that's just not how things are are done anymore so I think we'll reiterate that i can put in those photos again blow them up a little bit bigger so that people can really understand what we're talking about here and this actually might be a
place where Kelly or Michelle you could chime in again to speak to that sure well I think a quick graphic showing the site and the potential of number of modules and then all the information that is going to support that I think is good if you guys get a draft together in the next few days or next week or something to share with everybody they
can kind of make comments we're at 10 minutes of so if we can All right move along so then uh giving people a design update about what it is that they would be getting
so again just a quick run through the site and the circulation for buses and cars the new site access over here and the location of the building in relation to the existing building which is down here
what you showed earlier oh here we go thank you i'll show I'll show every You took one minute so then uh we'll we'll show what it looks like from the outside and then we'll show this concept what it looks
like from the inside uh hopefully by May 6 we'll have a little bit more detail to show on this with a few materials applied but we we don't want to get too specific at this point you know we're not choosing colors or anything by any means until right before we order the
material right so uh just enough to give people the idea this is what it's going to look like this is what your money is paying for we're gonna redo this rendering and take the balcony off because that uh has already been veed
uh c can I ask a question i know I know uh the proposed building form that um I know there's no uh exterior you showed that that option earlier is it um this is a question of the group we'd be better off not showing that because people might look at it and be like a
yellow school looks so bland i just I you know I'm I'm sorry but I I just um have to ask the question yeah maybe we need to dress it up a bit like the bottom one I I I think gives a a sort of sense but uh um I'm just and I
understand completely what you're doing on the up on the on the top one but it's stuck okay we can we can certainly do a couple different options it's really easy for us to just make a quick switch to show materials or not show materials so we'll we'll do a couple versions and then you guys can decide once you
actually see it yeah I think we mentioned before at this point outside of the the number one issue of cost I think at this point people want to see what it may look like okay so we can we can tell them that this is still being developed this is more volutric and you know the the size
of it based on what you're seeing in floor plans two stories you know this is how the entrance may look i don't know if you guys have a fly fly through capability to do something like that just to you know show the volume of the school as it sits on the site uh but yeah I think it needs to be reiterated
that it's not you know fully designed yet and what the materials are going to be if you can add something that's fine but I think people are curious curious to what it's going to look like as well okay and then we get into Steve Nud's content
here steve we changed this uh cell right here to show a percentage from the MSBA rather than a dollar amount uh the MSBA really doesn't like us getting too specific with that at this point so if anybody cares to do the math they are free to do so but we're not making
promises on behalf of the MSBA by doing it this way is that 30 to 35% range include the extra 3% or I don't think so i'm not sure uh Sash or Mark no that's typical so it could go up to 38 and beyond so that maybe is a
little little piece on a little asterric on the bottom um I don't mean to be a picky point here but it's it's really MSBA is a grant program not a reimbursement program so it should really say estimated MSBA grant 30 35%
and then I wouldn't put a number on the Littleton cost because we don't know that yet that should be the same percent it's all estimated you have to you have to put a cost to it in order to Yeah i just I just you know how people are when they see numbers but I I think what we're getting is is people numbers have
been out there yeah we're looking at the the total number and and not taking into account the grant and it's becoming problematic yep so this this cell here really leads into Steve's next slide where it really gets
into the numbers and then Steve I added a QR yeah I like that that was a nice text that that's awesome i like that it's green too like money no red no orange
on the on that 3% question um Sesh you've talked before about like there is a maximum percent that we could hope to get what's the comfort level on that number if we go back to that last slide are we still in that comfort level even
if even if everything goes well and the extra 3% is given is that 35% number um conservative at this point is it good it's good but you know that's why the 30 to 35% is like the range you got to have the range there and I think if I might
or while we got it on the next one on the next slide there you have the net born amount the better net bond amount will be the full bond amount the town has to borrow but then they get reimbursed as they go
along so you don't you have to approve the full bond amount at the town meeting as well as at the you know special election and then you get monies against that so you're not borrowing the full money but you're getting money you know funds from the MSBA but the bond amount
has to be the full amount can you go back to the previous slide for a sec could you switch it to a range again you know 30 to 35 because the 35% doesn't work with the math i mean it's you put a range in at least that's Yep
so so the town has to bond for 104 we have to approve 104 got it so when you are talking about this amount here the 64 million if we compare that 64 million to the cost of the 44
million of just doing code upgrades do actually the 74 because we could we wouldn't get the five because we're not well we know we' be issuing debt so it's probably the same and then we have that 6 million be set aside side so yeah 63
that's what it looks like yeah yep we would have that $11 million to use so Steve I I would just leave it up to you then if you want to refer back to that 44 million when comparing that to this all right
then next slide is speaking out what we are doing to control costs uh a lot of times if people aren't familiar with a building project uh it's easy to look at a building and say "Oh that looks
expensive because they use such and such material." when the materials is such a small part of what goes into this and so we want to inspire confidence in people that they have a lot of teams of people looking out for them and making sure
that we're controlling costs as much as possible we have a attendee who has his hand up do we want to let him ask a question at this point in time yeah that would be fine
rob Rouse go ahead okay I just unmuted thank you um going back to the what if it doesn't pass with regard to the aspect of the 10 years I just wonder if you've got an opportunity there to make a statement uh with regard
to what the implications of what the cost might be to Littleton residents in the event that you know it's 10 years out etc um I'll leave it at that i think you directionally I hope you you know what I'm you know referring to Y for
sure okay so that was the only comment thank you thank you right and then the last slide we've got three tour slashinfo sessions lined up uh one before the school year ends one
at the beginning of next school year and uh one a little bit later in the fall so right before the town meeting and town vote i'm sorry Mike i I had to jump off for a second my computer was going to try to restart on me um back to the slide talking about the construction manager
um just so you know this is a pretty lengthy process we're we're getting to start right now we've got to you know fill out an application and and with the with the state we have there's a lot of information that has to go into this um that's going to be happening you know through the summer um and you know
advertise interview select all of that so construction manager will be on board when we hit the ground running for design development so there there's a lot of work that needs to go into this and we'll be you know adding that as we go on the next few meetings and just updating everybody on the process
that's all I had and it's 8 o'clock yeah 8 8 o'clock um next item was just a budgeting schedule update from us we're about 73% into the budget right now um we I believe we have most of the information that's together from the
environmental insight we may have some more money coming in for that um but it's following right along um with um what's been budgeted i believe we're about almost $800,000 spent out of the million85 but we have a few more months
to continue through here so things are looking looking well there we've talked a bit on the schedule tonight it is important with what's coming up finishing schematic design getting into the um approval of the project uh going forward getting the project scope and
budget amendment by the end of August approved by the MSBA um and then then moving forward with construction manager and getting into design development after that after the votes at the at the town meeting and the override on November 1st so um everything is on schedule i think as you can see
everything is moving right along um there are some decisions and things that need to be made but I believe everybody's on top of that um so that's that's kind of the update for budget and schedule um any any public comment item five before we do that I think uh Mel
has a comment she wants to make well that was listed after public commit steve do we have anybody wanting to uh Nobody with their nobody with their hand raised no okay thank you and an item of new business a Studio G staffing change
so I've already talked to a few of you and I've given my notice excuse me I've given my notice at Studio G for a new opportunity so just wanted to appreciate everybody here you're in good hands with Gail Mary Lee Steve Alyssa and just
wanted to let you know that Studio G is bringing someone on who's starting next week so you will get to meet him and he'll be part of the Shaker Lane team so you'll be in excellent hands crossing the finish line so Marilyn Steve and Gail and Alyssa all know where to find
me should anything come up and I'll be rooting from the sideline so good good luck to you thank you really a pleasure best wishes thank you thank you congratulations happy for you sad for us
um just so you know as a note to that um Studio D does have to write a letter to the MSBA telling talking about a change in personnel yeah working on that so she'll have which is just a formality they usually they just need to know that a change has been made but best of luck
to you Marl thank you really really appreciate it and all the best to everybody here all right yep you too yeah thanks Mara thank you okay if there's no other uh business we'll uh entertain a motion to adjourn the meeting well one thing Kelly before
we we start just go back to the presentation for a sec and so we we'll start at 6 we probably have to cut out around 10 of seven to get back to get everybody
into town meeting this presentation looks a little longer than I I thought it would be um we just want to make sure we have enough time for questions because there will be questions the select board had a
had a meeting uh last week on a different article and it did not go over well they had questions from the audience and they basically got their ass handed to them um well having sat through that two-hour meeting Steve I I have some suggestions about how we might
conduct this one um so I one of the thoughts that I wanted to offer to the group is that I would be willing to serve as sort of the moderator for this because one of the things that uh became problematic in that particular meeting you were talking about was that uh the people who were giving the presentation
didn't even have the time to finish the presentation so I think if we're going to do this that we need to say we when we do this we'd say "Okay we're going to make the presentation uh we ask that everybody please hold up your questions until afterwards please line up at the microphone you've got 2 minutes to ask
your um ask your question uh please be respectful of everybody else that is in the line behind you and you know but but put some controls on it we're going to put you on timers and I'm going to keep hold you to it." So um you know again I think we we we to make this successful
we we have to put some parameters around it and this is what I would offer to the crowd because I I Steve makes a good point and um um and I I you know having sat through it yeah it's it's we have to play put some controls in place at this
meeting beforehand only the most important meeting we're going to have through this entire process this mhm so we we got to make it work so hand up oh sorry
hand up go ahead Rob make Yes thank you okay um the point I'd make and I sat through that same presentation and agree with what's been said i would suggest that you prepare for an overflow meeting at some date to that you can come to
agree because I think you're going to be amazed how you're no way even if you put parameters around the feedback i don't think you're going to get through this given the length of the presentation that I just saw so Rob that's why partially we're doing other presentations so we're going to be doing
that afterwards we'll make that clear in the beginning as well so we can't let perfect get in the way you know or you know get in the way good so we understand that so thank you yeah and and I think those three or four or five first slides can be very very very quick
because it's just an update of information people have seen before who's in the project what it look you know what I mean like we can get through those pretty quickly and then get to the meat of the meeting the cost and maybe what it looks like and then we're hoping a 10 to 15 minute presentation and then 30 plus minutes 30 40 minutes of or 30
minutes of Q&A it's never enough but we'll we'll try to you know get make the presentation as quick as possible do we have time in our schedule to have you know a dry run for those that are presenting yep i think we should how many slides do we
have Mary 14 that includes the the front slide and the back slide you know we have about since this is in person we could potentially look into printing out the
plans the site plan and the floor plans and the den rendering and that way people as they're milling around they can just look at that on their own and we can take that out of the presentation well I leave it in the presentation in case anybody doesn't have one but uh it's a good idea that they can take a
look at it before it's shown on the big screen but those like I said those three or four front slides we can go through those in 10 seconds each you know like we just we want to leave as much time for Q&A i get I get it so to to Mark's point where he says everyone's seen this
before I'm going to wager that 90% of the people attending this meeting have never seen it before yikes we will find out all right anything else no I'm good now thank you motion to
move second do we have a second thank you moving a second moore yes steve steve yes ryan ryan yes bob bob romley yes mike uh yes michelle michelle
Kane yes and Kelly yes uh thank you everyone