two. >> Good evening. Welcome to the Wednesday, December 10th, 2025, 6 PM meeting of the middle school building committee. This meeting will be a hybrid meeting both in person and online. Um to start the meeting uh I'd just like
to point out on the agenda there is a an executive session that is um scheduled for this meeting at this uh we will go into executive session to conduct discussion of the deployment of or strategy regarding security personnel andor devices. When we do that the
committee will not return to open session. Um, let's start with a roll call on members just to make sure we know who's out there. Uh, internally. Lynn, >> uh, here. >> Arman is here. Marty >> here.
>> Online we have David. David, >> can you hear me? >> Yeah, now we can. Okay, Josh. I'm here. >> Okay. Clarissa. Clarissa >> here. >> Sorry. >> Yep. >> Here.
>> Nicole >> here. >> Cool. All right. Meeting is called to order. Do we have any public comments? Seeing none, uh we'll move to item three. We do not have any approval of minutes tonight. Uh they will be or they built at the next meeting.
Correspondence. We do not have any correspondence officially for the record. Let's go to OPM update items A and B schedule update and IRA tax consultant update. >> Excellent. >> I'll let Marty get a second to pull the presentation up.
All right. So, I Marty's pulling that up. I can at least get into the the overall kind of high level schedule here. Um, so we're currently in the detailed design phase of the project. Um, we've been having a lot of meetings with the district, with DPW, with the town, with um, uh, police and fire and
DPW and everybody, uh, going through a lot of different items from logistics when construction starts to security to, um, you know, the the the faculty and staff and and the flow of the school. Um, we've been talking about, you know, just how everything's going to work and
really hammering away at those those details that the design team needs to uh, to continue their work. So, this phase uh will go through the end of July um and uh and even further because the starting the summer of uh 2026 is when we'll start some of those early package
work. Um starting some early construction at that point. Um and again, we still have a planned fall of 2028 movein date. On the right hand side of that screen, you'll see kind of how those design phases uh break out. And so October
through uh February is going to be uh the design development phase and we'll be submitting to the uh MSBA in February 12th. Uh that's for design development. And then 60% um we're going to be submitting in May
of 26. And then the the last phase, the 90% is kind of broken up in two two different phases kind of uh May through July of 26. really to kind of get through those early packages and get the get bids out for there and get start working on uh on some of that work. And
then August through September um we'll be finishing up the 100% uh bid set for uh for the project and that comes in September the end of September. So that's kind of our high level detail uh schedule that we have if there's any questions on schedule.
But we're still on schedule and things are moving ahead. >> All right, makes sense. Sounds good. And >> one thing that um we were talking about today, we don't have to make a decision, but something to think about probably for next month is just how we've done in the past, we've had um pre-qualls done
for for the OPMs, is for the design team and for the CM. Uh we're going to start doing that for the trade contractors as well. And so we'll have to come up again with a a subcommittee for that. And so you need need at least five members and you'll have two from the owner side, one
from the OPM, one from the design team, one from Fontaine. Um, and that's a minimum. You could certainly have more on on the owner side if you would like. So just something to start think about if anybody's interested in and being on that committee. We're going to need that for the early packages and then
throughout kind of the whole bid process, there's going to be different phases that we're going to be going out to bid. Um, so we'll have to do that process throughout. How many how many trades have to be pre-qualified? >> Do you know off the top of your head? >> 18 is the maximum that's in there, but there's usually 15. >> No.
>> All part 15. >> Yeah. And you probably want to use the same committee just for redundancy just to, you know, the process and everything. Just making sure we're kind of keeping everything um the same process as we did the previous one. >> Time commitment for those who are
honored to join the pre-qualification screening team. uh it's not heavy lifting and we'll certainly, you know, on the owner side, we'll, you know, whatever people's availability is to help out with that. And then, you know, on our side here, we can take the brunt of the, you know, the trades. But again, having these broken up into different
packages may help make that a little bit easier if we're doing it multiple times instead of doing everybody at once. Um, but takes a little bit of time to review the packages and do the scoring and then meet and and kind of come up with the evaluation. So, you know, a little bit of time. It's hard to put a
a number on it, but yeah, it's going to take a little bit of time, a little bit of homework after work probably to get some stuff done. >> All right. >> But something to think about if anybody's interested. >> Can I ask a question? >> Um, what have you been seeing for like vendor response or contractor responses? Like are you seeing three for a trade or
10 or >> depends on the trade, but I think we're getting more now than we have. >> Okay. >> Right. >> Say three years ago. >> Yeah, for sure. Especially on the qualification side. Yeah. But even even once they get qualified, we're getting a lot of bids on a lot of packages. There's a lot of interest,
>> right? >> Good bid environment, right? >> Thanks. >> Question, I guess. >> Yeah. >> The trades that are coming to you, typically you guys are probably reaching out in advance to people we know and trust along the way. >> Yeah. So, we'll do that ahead of time.
So, we we want to actually get the word out there. So, we'll, you know, we'll send a mass email out to everybody saying, "Hey, this project is, you know, underway and we're looking for, >> you know, people who are interested and, you know, between all of us, we'll we certainly have some firms that we want to make sure that we send them out to."
>> Okay. >> All right. I think next is the IRA IRA tax consultant. So, um, I was working with Chad and Chad's been super helpful on getting this RFP out. And so, we have responses coming in on Friday the 12th. And so, if everyone remembers the IRA
tax conso consultant is going to be super helpful on this project. They're going to be there since we are going geothermal to make sure that this project gets the most reimbursement or the most rebates that we possibly can at the end of the project. Uh so they're going to come in and assist us with spec writing, making sure that we have all
the correct information, we're getting all the pay separated the way they should be in order to submit them to the state or or um for the grants. Um so again, those will come in on Friday and then um once I have those, then we'll be able to uh make a selection uh based on
um qualifications and cost obviously. question. The um >> we may have discussed this that the the >> the tax consultant are they paid on a flat fee basis or is it a percentage of the savings that they generate for us? Um how does how does that work or is it
a mixture of the two? >> I think it's it's a mixture of the two. Okay. Um so you're going to get your fee for actually the initial part that's going to be coming in and helping, you know, all of us set up the to make sure that the specs are, you know, written correctly, that we're going to get all the right information. Um, and they're
going to base that off of basically what they're going to assume is going to be the amount that they could return after they have a chance to look through all the documents. >> But we're seeing this that a tax consultant is definitely necessary. I know you've uh Jason worked with one uh you know you have a few geothermal
projects going on and it's super helpful and and needed to get the most uh rebates. >> Yeah. Um just at AWAM it was incredibly important to get the correct wording in the bid documents that were going out to the biders that it applied to so that they're you know taking into account what they have to provide for backup
throughout the whole process. So it's major uh the first really major aspect they help with let alone the whole process for helping the district get through the credits at the end. >> So yeah when any questions or from the
town side? No. >> No. Okay. >> Sounds great. All right. Um, the only question I had, I mean, you're saying geothermal, but it's for anything where there might be a tax credit along the line. Is that >> Yeah, anything that falls within that IRA. >> Does that have to fall within IRA?
>> Yeah, that's typically what I'm sure they can help us out with some other stuff, but I mean that's a little bit different. So, okay. >> This is more focused on because this is where we're going to get the most money is for the IRA, correct? >> Right. >> You may have said this reimburseable by the MSBA or No, >> no, no. Nope.
>> No. >> We tried. >> They may change their mind down the road if this continues to be a thing, but right now it's it's not. >> Do we have any idea what the bids look like on something like this? >> Say between like probably 15 to 25,000 somewhere in between there.
>> Wow. Okay. >> Yeah. All right. >> So, you're looking at that and you're looking at, you know, a couple million dollars hopefully. >> Right. Right. Right. Okay. I'm trying to like Yeah. Look at what the, >> for lack of a better term, ROI would be on. Yeah. Okay. Absolutely worth it. >> Okay, cool.
>> All right. Anything else on this? Do you need a vote or we're just waiting? >> No, just that was just an update and we'll we'll get the responses on Friday. >> Okay. All right. Let me go back to the agenda. >> Great. I guess moving on on the agenda then unless anybody has any questions.
Uh Christian design. >> Great. Um so first for those who haven't met Kaylee, let me introduce Kaylee Jackman here from our office. And then I think online we also have Cody Latin from our um security consultant team from Good Harbor. Um but first let me
just talk a little bit about uh you know just wanted to update the committee on meetings and um that we've had since November 12th. Some not on this list uh where we're meeting just with teachers. This was more of kind of uh larger meeting. So November 13th we met with
the environmental committee um focusing a little bit on the turf field on that one. uh the 14th health PE and wellness which helped us kind of do some slight modifications to that wing of the building. We'll see tonight uh a really helpful meeting with the district staff
on with security. Um turf uh has been a an important topic and hot topic. So we met both on November 17th and then more recently on December 5th again. We'll go through some of those kind of uh major decisions tonight. Um design advisory
group. This was a a number of teachers and staff um we met with uh a few times before that November 12th meeting and then once after on the 18th um again I really can't stress enough how important it was to get their input was really
helpful um that focused more on the common areas and we spent a long time with our landscape architect talking about the exterior making sure that it worked um for the for the staff. Um on the 19th we had a really helpful meeting
with the town and with Fontaine um and our site team on site utilities and enabling work and again I'll go through that on a high level uh tonight. Um some geotechnical test borings were performed on December 1st. Uh we are going to be
coming back with a um backo to do some test pits. Um and that's still to be scheduled um but that's also part of that uh scope. Um on December 3rd, we had a good meeting with Fontaine and our site team and our mechanical team
focusing on uh site utilities and geothermal. And then like I mentioned that turf field meeting most most recently. >> Um >> so the test boring is done this time versus previous >> correct >> the difference >> just more information.
>> Okay. Um, so now that we have a bit better understanding of the envelope of the building, um, wanted to make sure that we get those specific locations. Um, and then the the, um, test pits that are happening later, um, is really
focused on well, it's going to be helpful. There's a lot of people that are going to have to be there at the same time. So, we're going to get geotechnical information, which is helpful for our structural engineer. Um we're going to have folks there from Thai and Bond who are looking at um how well the water um you know can act as an
infiltration um for storm water. Um and then we'll also have folks there from another subconsultant called Pine and Swallow and they're looking at the um kind of how good the soil can be used for the landscape, you know, and how much it needs to be uh augmented and um
how much soil needs to be imported to help with the uh the landscape on the site. Cool. Thanks. Um, so just wanted to cover kind of not go into super detail on all of those meetings, but we tried to um identify
where kind of major decisions were made or or substantial changes from what you've seen before. Uh, so this one is on the turf update. Um, again, two meetings were were extremely helpful. Um right now what the design team and um
both district and town input uh leaning towards uh what you have here on the screen which is a turf field of 385 ft by 230 ft um striped for five different um sports
um and I'll pull those up here which would be football and white field hockey in black soccer and yellow, women's lacrosse in red, and men's lacrosse in blue. Um, and it sounds like a lot, but there's actually, you know, most of the
synthetic turf fields around this area have that same striping. Um, from East Long Meadow to Agawam to Springfield. Um, and uh, it's nice that that with a synthetic turf, it can it can handle that. Um, saves the district a lot of
time um, you know, looking at at having to restripe before individual games. Um some other major changes were um there's an interest to have a small amount of bleachers but have them within the fenced area. Um our turf consultant was
a little nervous about that because they didn't want people bringing in chewing gum or you know things like that that could um uh disturb the turf or or damage it. Um, and so we've kind of come up with a good, I think, uh, in between
of having a separation between the, uh, synthetic turf and where those bleachers would be, um, located, but still having those bleachers within the fenced in area. Um, that can help with containment. Also can help with ticketing. Um, so that uh, you know, for
for events. Um, a lot of discussion on netting. Um, and >> did they talk to you about the bleachers and is there concrete? Are we okay? We spent a lot of time talking about the surface that it would be. >> Don't make the mistakes I make. >> Um the uh so right now we have tall
netting at schematic design. We carry it in uh six different locations. That seemed a little bit overkill and really was going to have uh kind of a a dramatic effect on the site. So right now we have it at just the two the far ends kind of behind the field goals. um
and one section of netting that's 30 feet high and then two smaller sections on each side that's a little bit at 20 feet high. Um we do have one scoreboard across from the bleachers uh centered at the midpoint on the field which works um
quite well. Um so just a lot of you know a lot of these uh details that were ironed out that was really helpful to get input from um folks involved with the athletics um the maintenance side of things um as well as the the district's input.
>> So what do we the bleachers right now are on what type of service? >> I don't know to be >> yeah I was just going to ask that >> honest Marty that's a good question. I'm not sure if they're either on gravel or
on uh a concrete look pad. >> Okay. >> And that's a sidewalk in front of them that runs. >> Exactly. Okay. >> Right. Separating the two. >> Thought we stayed away from the gravel. Worried about it getting kicked onto >> turf and that's >> do grass. >> Yeah.
>> Real grass. Maybe either black top or concrete was being talked about for that strip along the field and the bleachers and the gate. >> Whatever the manufacturer recommends. >> Yeah. Yeah. Right. >> You're not going to let that go.
>> I'm just trying to be in compliance from now on. Lynn, >> I like how the car flow goes by it though for picking kids up and dropping them off for practice as well. >> Yeah. >> Right. Yeah. Works out quite well. And it feels like it's fitting a little bit better on the site than it was in
schematic design, too. >> Cool. >> Any questions from anybody on the committee? >> All right. Okay. The next graphic is from our um site utilities and enabling work uh meeting that happened on
November 19th. Again, a lot of folks were there. police, fire, um DPW, uh and super helpful to get everyone's input. And what was probably the best was walking around the site after the meeting was over and and just kind of getting our bearings. So the
biggest change on this was uh we originally were going to uh maintain the uh community access on the west side of the site um from Woolsworth uh to Williams.
>> Yeah. The existing drive there. >> The existing drive. And what quickly became apparent was that there's a lot of existing utilities that are going down that road and new utilities too, including the new geothermal field. >> So, just so nobody else is confused like I was, I thought this was talking about
microclimates and it's not. It's talking about temporary conditions update. >> Yes. >> Okay. Like site condition, not temp. Got it. >> I was talking I thought you cuz like where the red is is kind of like field would be so I didn't know. And the other places where conc parking lot would be.
So I was like, okay, >> heat island effect. >> Heat. Exactly. I read the >> Yeah. >> tongue energy guides. Yeah. >> Temporary conditions. >> Okay. >> Because this is for the uh basically the year that uh students will be in the existing school while construction is
happening in the green uh not temperature dependent side of the site. >> Um yeah. And so what we quickly realized is that it made a lot of sense to try to install the new drive. Um and other confusing thing about this graphic is
north is to our right. Um so uh on the bottom of the screen on the east side of the site um to install that new driveway coming down. And at first the idea was to connect the two um along the northern side of the existing school. And once we
got back there and saw it in person, it was extremely tight. Uh police in particular was quite nervous about that idea. Um and so the compromise and kind of solution proposed was to have two isolated um dropoff areas. Uh one still
access from Wworth that would be just like it is today, maybe slightly smaller because you can see our geo thermal field um uh you know overlaps for a little bit on the southern side of that. >> Um so still have that as a drop off area
but also have a drop off area that can be accessed from Williams. um so that we're not overloading um traffic on Woolworth. Um not quite as flexible because uh they're not connected, but still providing uh plenty of options for
the for the town and for both buses and and car drop off. >> And I see the trailers are gone >> right now. They're still there actually. That little arm on the uh screen, bottom of the screen, uh again, east side of the site. Um I think so. There's a lot
of this diagram that's still to be changed. Uh, one is the whole green area that Fontaine quote unquote owns, right? There's a lot of development that needs to happen there and Jason and his team are looking at that right now. Uh on the
school district side, I think maybe that area of pink on the east side of the site, again, the bottom of the screen also I think we need to talk to uh the district and figure out because right now we're not really showing any room for play area. And so one thought is
that that long loop becomes much shorter and maybe there's not as much parking that can be contained there, but there's going to be some give and take between the amount of outdoor play in that area and the amount of drop off pickup parking. Um the modular classrooms that
you referenced, it might be extremely helpful to get rid of those so that we have more room for both pickup drop off and also for outdoor play. that might also be a nice door into the school from the new >> pickup drop off area.
>> Um, so something >> influx and to to be to be considered. >> We had some preliminary conversations with JWA about okay whether or not we you know what our plan could be if we had to take those offline. I think we could figure it out if we had to.
>> Okay. the lot on the west side on the top of the picture here, the more rectangular lot um there would be a loop. Cars would come in >> I think very similar to what you have. >> So we that was my point. We're not we're
not we're probably not going to lose a lot of parking compared to what we presently have there. >> Correct. >> Yeah. >> Yeah. A few spots on that southern side of that existing loop that you have now. >> Yeah. Um, but then we'll probably gain a few spots on the on the east side of the
site. >> Yeah, that loop will still work the same as it does today for cars coming off of Worth. I think there's actually some advantages to having it separated and it was great to be on the site with uh police and
fire and town officials and DBW and um because it was sort of like a collaborative aha moment but yeah >> um Chief Stocks in particular was was favorable to this arrangement I'd say. >> Um when I I'm sorry I missed that site
meeting. Um, I know my assistant was there, but when you guys looked at this, was there any discussion about snow removal during this temporary time? >> I don't think so. >> We talked about it in general about the
new proposed site, >> right? But not with a temporary solution. >> Temporary solution. >> So, there's still, >> yeah, >> a lot we still have to figure out and come through. this we thought was the best solution for, you know, getting cars in and giving Fontaine their space and making sure everybody's safe.
>> So, the logistically we still have, you know, some things to to tweak out and and and figure out, but that's that's a good point. We'll definitely have to think about where we can load up snow and all those types of things. >> Yeah, we probably need to talk about removing it from the site, I'm guessing.
So, there's not it doesn't seem like there's we wouldn't want to have snow take space of cars when we're It's not true. >> I don't know. Maybe we won't have snow. >> Yeah, there you go. >> I mean, recruiting that little piece of grass right at the end where it shut off
the sidewalk coming in from the backside. >> Blockland. >> Yeah, Blockland. >> Yeah, there is grass facing there. So, yeah, in the winter time if they're not going to be going outside and there's snow, they can certainly push it over there. I guess letting out.
>> Yeah, there you go. Any other questions on that? >> Christian, did they decide is the light going in with this access? >> So, at the meeting, it was helpful to understand that basically everyone was
in favor of that if it's possible. And so now I think it's a little bit uh I don't want to speak for J, but in Fontaine's court to figure out basically what can happen over that summer, right? There's there's a lot of scope. there's a lot of utilities that are going in. Uh there's that geothermal field. Can we do
those off-site improvements over that same summer is to be evaluated, I think. But, um I think if we can get the turning lane and the light in since we're using this new drive, it would help people get used to that new
approach. And um there's interest in that for sure. >> Is there a lag time on getting that kind of equipment? like is that readily available? How's the supply stream on that now? >> On which equipment? >> On getting that light >> uh >> like the turn signal. Yeah.
>> Yeah, that it would it would have to be part of the early uh release package that goes out in the spring for the site enabling. So, shouldn't be an issue having that in time. But we just got the uh site drawings um this week from Ty and Bond. So, now we're putting it through our paces and our team. And our
hope is next SBC you'll see our actual logistics plan which takes this as just the kind of intent and now we're going to really make it look good and really put a lot of annotated notes on everything from parking and plowing. It's a great idea. >> Okay. Thank you.
>> Any other questions? >> All right. Does update? >> Great. So, uh, next meeting we're hoping to focus on exteriors and this meeting we wanted to focus a little bit on interiors. Um,
I'll just start off with a little, uh, disclaimer that here we are at design development. Um, we're basically taking again what we had in the budget for schematic design, getting into a lot more detail, figuring out exactly how
these walls are going to go together, um, exactly how many lockers are needed in each classroom wing. Um, and wanting to confirm materials and kind of rethink about materials a little bit. Um, there's a lot in here on color, too, and I think that that's good to start that
conversation now. Um but certainly there's no uh don't need to and uh we have a long time to figure out uh those those details. Um but mostly want to try and get uh materials and kind of overall design intent uh talked about. So uh
these were some slides that we actually presented in schematic design um talking about a timeless kind of warm color scheme that was influencing both the exterior of the building as well as the interior. Uh these were some examples. Again, uh
this slide I'm going ahead into our our meeting next month. But um we want to keep the exterior materials in mind as we move into the interior. Um thinking very much about uh that process um of of entering
the building. And so again, this is kind of where we had landed at the end of schematic design. Um and and we felt like a good jumping off point for uh the interior of the building. Uh again, images from schematic design.
Come on, you can keep going. Um so this is uh not the color palette but a colorful slide to show you the materials of the building. Um and so just to talk a little bit, this is on
flooring in particular. Um, so we have a uh we'll start with the A-wing, which is far left of the screen, far south of the site. Um, in the sixth grade science classrooms, we have a rubber floor. Um, and then in most of the classroom environments, we have uh the lenolium
shown in kind of that pink color there. Um, in the central spine, and you see comes all the way down into the cafeteria, um, is a terraso. Um, and we do have some samples of all of these materials over there on the back. um cabinet if folks want to kind of look
and feel and see what see what these um you know feel like in person. Um I will note that by the major entries we have a walk-off grill and then a walk-off mat. That's that dark charcoal color and then the red right next to it. Um green is a
carpet tile. Um and uh we try to balance that. Um, it's softer. It really helps with acoustics. Um, you know, it's great for admin and offices. Um, the lenolium is certainly easier to care for and keep
up. Um, so trying to balance those two priorities. Um, we've used a lot of carpet tile in particular because you can pick up one individual tile and replace it fairly easily. It's a lot better than having the the broad loom. Um, so that basically covers admin, that
classroom wing, the media center. Um, getting it further into the C- wing, uh, that pink area with the crosshatch is polished concrete. Um, we have that for both the STEM rooms and the two art classrooms. Um, a little bit more industrial feeling. Um, again, easy to
upkeep. Um in the mechanical uh storage, shipping, receiving side of the building, uh we have sealed concrete. Um again, easy to maintain, uh relatively inexpensive. Um in the kitchen and the servery, we're
recommending an epoxy resin. Um that's required by health code. You can also do a corey tile is another thing that you will see in that environment, but we found the epoxy resin um has a little bit easier maintenance um and you don't
have to deal with the grout uh in between the corey tiles. Um in the auditorium itself uh we have a mixture of carpet um where the um circulation paths are and then just a uh
uh sealed concrete uh under the under the chairs. Um and that's pretty pretty common uh in an auditorium uh environment. Um getting back into the music classrooms again more lenolium in those spaces and the health classrooms as well. Uh we have a rubber floor in
OTPT. Um, and then a wood floor in the gym, which will be a uh floating uh wood floor. Um, you know, typical of middle school and high school uh gym environments. >> Any questions on flooring materials in
general? >> I only have one and it's for Mr. Gorganthis. Are we good with this? Any thought to a rubberized surface in the gym versus the wood floor?
>> No, that's not the question I want. >> Keep priming me. I'll get to it. >> Um, we've done that uh where folks are really trying to cut costs. We've done that for a few charter schools, but in general, we found that most folks prefer the wood.
>> They certainly look look nicer. just, you know, the downtime with refinishing is something that's always a challenge for us. Yeah. >> And the the floors that we have, they're rubberized, can be used pretty much all the time. It's >> wipe them clean and keep going. So, >> yeah, >> we have no strong preference. I think it
would be a discussion with the athletics department um and and the school district as a whole, but um yeah, I found that people in the athletics department have a very very strong preference for the wood floor, but maybe
>> also right now Williams has a rubber coming. >> Yeah, Williams has one. High school has one, right? >> No, >> high school wood. >> I can't even remember. Okay. The Williamsport. >> Okay. Right.
>> I would vote wood if it was my choice. >> Good example might be the adult center. We have that. >> Yeah. Okay. Yeah. Yeah. Yeah. And they're using it for pickle and all everything else. >> All all the time just as much as the school ones. So >> the the basketball court is is rubber.
>> Mhm. >> I mean I know everybody likes the aesthetics of wood. Does it is the performance any different? I don't know. It's like, >> right. >> Yeah. >> And how much of it is perception? >> Correct. >> Yeah. I mean, I'm worried about
maintenance and how easy it is on >> your your crew. Um, so like that's why like with the lenolium, is lenolium going to be easy to take care of for you guys? I >> think it would be easier, you know, every year >> than the polished concrete or whatever
else, you know? >> Polish concrete's fine. Um just uh with the gym if we want to use it a lot, you know, every year you have to bank on having it down for a couple weeks for us to refinish the floor. >> And can you refinish a floating floor? >> Okay. All right. >> Yeah.
>> But that's >> how many times? >> Yeah. >> Yeah. >> A lot. It'll last a long time. >> Yeah. You're not really sanding it down. You're kind of just scuffing it in, right? And then >> putting another layer of poly on it. >> Okay. It is interesting because that's the
reason why we're not I mean there's many reasons why we're not doing VCT but that's one of the reasons we're not recommending VCT in the classrooms and doing the lenolium instead because of a similar the VCT you wax it >> and so that takes an annual application of that wax and that's the wear surface
whereas the lenolium is just a sweep and mop and that's it. Okay, >> along those same lines, is the cleaning method the same for like polished concrete to like are we going to need multiple different
>> types of >> I don't think so. The terraszo again is just a sweep and mop every >> Okay, >> I'll have to look into that in terms of after a certain number of years, right?
Maybe there's a more involved process, but um with all of them, it's pretty straightforward. It's not that waxing. >> Maybe different pads, >> the same machine, just different pads. >> Okay. >> Yeah, we have Terza at the school that's
original to Williams. So, >> really nice. >> In the cafeteria, right? >> Cafeteria and then the hall entry way there. I'm good with I I guess my question was more about I just don't want the custodians to have to switch different chemicals, different right
>> broom heads, whatever. >> Well, we have had an issue where they came and they waxed the lenolium because they thought that it was VCT just like all their other schools. >> Okay. >> So, sometimes that's, you know, we'll certainly have trainings and we'll have manuals and all of that, but um that has
been overlooked in the past. And I guess like the carpeted areas mirror the carpeted areas we have at the high school now. Does that create any issue for you? >> We we were talking about this a little bit that we we probably could pull back on the amount of carpeting that we're
>> Well, we did. There are spots in there that show carpet that we already did pull back on. >> It's like the uh the ones on the sides of the media center. >> Yeah. The digital. >> Yeah. We we thought the digital the special ed conference room and even the records room. Yeah. So, for sure. Yeah.
>> Yeah. Like don't need it. >> I mean, carpet squares are easy to replace if they get damaged. But yeah, >> I just don't know about the >> My question originally was more along with your lines of >> do I have to go from cleaning carpet to cleaning terasa to cleaning ceramic to
clean polished concrete? What's the different cleaning methods? And does that increase labor percentage? >> Any way to streamline that would be appreciated. Yeah. >> Good. >> Um, sorry. Why? Why did you not want the carpet? >> No, we just didn't see the need for it
in those spots if we were trying to limit the amount of carpeting. Okay. In in spaces if we could, and we didn't see a need for it in those two side rooms. The media center, we felt, >> you know, Nikki and I felt like that would that should be carpeted in the library. Um but those other rooms, we didn't feel the need for. >> Sure.
>> And I'm not against carpet. I was just more >> Yeah. >> what works best for >> Yeah. >> Uh DW and maintenance. >> Yeah. If we're going to do carpet, carpet tiles would be the preference. >> Mhm. And that's what would be in the auditorium, too. >> Correct.
>> Any questions from anybody on the phone? >> All right, moving on to the second floor. >> Oh, yeah. Right. Second floor, very similar approach. Um, in the science labs, we went for a rubber floor. Um, and then the rest of the classrooms lenolium. And we have lenolium for the
uh circulation spaces up here as well. >> So the rubber floor is that typical is that code? >> It's a bit more um resistance to chemicals. >> Okay. >> Um and so that's why we put it in the science labs. >> Okay. I figured what do we we we here we
have got the it's like a concrete with >> speckles. Yeah. Right. >> Some of them. Yeah. Yeah. >> Where the drain the acid drain is. >> Yeah. Okay. Any questions about the second floor from anybody?
>> For what it's worth, we were asking JWA to help us understand the difference between the um the rubber coated stairs and Terzo stairs. So that's something that >> we think that Terzo would be more
durable and easier to maintain probably. So >> yeah, >> but I don't know what the >> like a Catholic school from the 50s. I think for for the against the design development cost estimate process, we're leaning towards a rubber um stair for the circulation stairs in the classroom
wings and then try and do something a bit more resilient like the um terazzo for the uh common stairs. >> Okay, >> awesome. Uh moving on. >> So this is a perspective view. We've got
a little cut of the plan on the left there. Um this is from the main entry of the school, the main visitor entry on the south side. Um again, colors are still to be determined, but um we're trying to develop a pallet here and and
introduce um uh the concept of of materials. Um so we have the epoxy teraso on the floor there. Um we have a porcelain ceramic tile Wayne coat up to 54 in. So that's really protecting the wear surface along that wall. Um above
that is um painted gypson board. Um we're still uh evaluating ceilings a little bit. So I don't think I would focus too much on that. But you can see over here we have been able to carve an opening up to the second floor um with a
skylight above um that will really I think enliven this this entry and help tie the two floors together. We're imagining some type of custom wall graphic can go there. Certainly not this one in particular, but a custom wall graphic uh either to be uh developed by
the district or um certainly we've also done them in house in the past. Um but can be a nod to the local environment um can be a nod to local history, can be a nod to a local artist. There's a lot of um kind of fun things you can do with
with that type of a an approach. What's the I'm going just to go back to maintenance again. What's the maintenance on the ceramic tile Wayne coating? >> Nothing really. You can wipe it down which is great. >> Um
>> there will be more you know from kind of the classic schools of the 50s where everything was concrete block. >> Uh there will be more painting required with a newer school. I think that's um an unfortunate result of the economy and how things are
built these days, but that's how it goes. Um so that's why >> on not on the tile you're not >> No, no, no. On the sheetrock sheetrock. Yeah. >> And that's why we're introducing that wings scope there. Um I think you know schools from like the >> late 90s early 2000s maybe that wouldn't
be there. And so it's it's an it's an evolution. Um so this is a perspective view over on the right of the other main entry of the parent drop off entry on the east side of the building. Um again you can see kind of uh on the upper right uh an
opening to above. Um so lots of um kind of shared daylight between the spaces. Um we really try and make sure that the second floor does not feel too isolated from the first floor. Um yes here it says rubber stairs as Marty mentioned. That's something that we're evaluating
and likely going to change. Um, similar porcelain ceramic tile, the 54 in. Um, here you can see a little bit of that walk-off carpet tile in front. Um, this is after you've already gone through a grill system in the vestibule. Um, so trying to, you know, get as much uh dirt
off the shoes as possible before you get into the interior space. Um I'll call attention to the um uh wood element on the left of the um common area there. And this is an idea of a display area to
really highlight student work. Um the teachers were super enthusiastic about this type of approach. Our idea is to have um three or four or five of these spread throughout the um school um
focused on the circulation spine. Um so again that we can kind of show as much student work as possible to the general public and also have students see each other's work at the different grade levels. Um it's an opportunity to provide a little bit of a pop of color
um while everything else is is fairly um muted. Um and also a little bit of warmth with the wood. Um, and we're here it's a little bit different because of it's in an open larger uh entry area, but once you're in the circulation spine, we're envisioning that having a
bit of a ceiling element as well um to really kind of call attention to those um you know those moments. Um which is a a nice a nice result of what kind of came out. >> Just an open design element, no glass, right? >> No glass. >> Okay. Thank you. >> Thanks.
>> Yeah. Um so again as I mentioned uh colors are still to be uh to be determined and still working on them but a general approach is that we would have some um hues that are different per classroom
wing. So to give each classroom wing a bit of a a unique identity um in the classrooms which is kind of on the left side of each of these um the colors would be a little bit more muted. Um, and certainly, you know, what's
Katie and Dory and I were just talking about this earlier. What's tip difficult with these is that the accent colors here look like they'd be about 50% of the room would be that yellow and that orange, whereas really it would be a pretty small percentage of the room. The vast majority would be that uh extra white on the top. Um, and then you can
see the lenolium flooring is is shown below that. Um, again, classroom wings and then bathroom ideas. is. And we do have a sample of the of a bathroom flooring material back there on the back um uh
table as well. Um down the cafeteria, the cafeteria has changed a little bit since schematic design. Um looking at the roof framing um with our structural engineer, it made a lot more sense to do this radial pattern um which related to
the radius of the auditorium. Um we really think it's going to help enliven that space um and offer some uh you know unique opportunities. Um in terms of materials again we have the epoxy terraraso on the floor thinking about a
fair amount of ceramic tile on the wall. Uh so on the right of this perspective image is the uh kitchen in the servery. And so on the left, our thought was to have some type of tile mural along along that wall um with tectum acoustic wall panels above it uh to help cut down on
the some of the the noise in the in the cafeteria. On the far side, you're seeing the entry into the auditorium uh on the far left there. Um as well as a smaller area um for some students to eat lunch. Um that's just a little bit removed from
the large cafeteria space. Um, that was a request that we got from the students and staff as we've met with them. Um, and that has uh a nice wood batten pattern on it. Uh, again bringing some uh some warmth into the space. >> Are you Oh, go ahead. Marty, you had a
question. >> No, it said student and staff. The student and staff, well, were they aligned on why they wanted a separate area? Like I'm guessing was for staff for like maybe food allergy reasons and the kids were they want to just be set aside kind of.
>> Yeah. Some kids like to space out. Um we have a lot of little opportunities like like you know there's a little room off of our cafeteria that some kids like to just go in there because it's quieter. I mean not necessarily might not be quieter. I don't know what those wooden things could offer for that but people they it was another option to give
flexible seating and having it feel more like >> different options. >> Okay. Yeah. We still wanted to keep it fairly open. That's why we have the, you know, large cuts in the wall there so that it can still be easily observed and you don't have to have a separate staff
in that room in particular. Um, but certainly that the acoustics will be much different in that space than in the larger cafeteria. >> Marty, are those are those four areas interconnected? >> Are they divided? >> It's all one space with just some
punched openings into it. thinking about visibility in the the full divider >> between those in those nooks >> and kids not being visible right >> to the >> Yeah, I guess what we asked was like
this is what we talked about the other day was like could it the ones that are coming down like that are those necessary structural wise to like hide a beam or something or could it be that area was like that off to the side but you didn't have to have three things coming down. Does that make sense?
>> Or even narrow them up a little bit. Would that help? I think we might need them, but we could probably >> Okay. For structural reasons, >> get them scared of what you're seeing now. >> But you don't need the structurally you wouldn't need the quarter wall down in
the bottom, right? You could open that up, too. >> Sure. Yes. >> Oh, yeah. >> It's that question of how much should that feel like a different space or not? I guess >> I think the columns give it the different space and then you get rid of that you can still see totally in there. I don't know. I just
>> Yeah, >> they all have to be washed all >> So it's more like >> especially the ledger >> four doorways instead of two doorways and two windows. >> Right. >> Okay. >> Right. Yeah. >> That that area has great potential. I love the the flexible seating and the
the options for kids. I think we probably would benefit from more conversation on that. >> Yeah, for sure. >> And just great meeting space or whatever else, right? like after school, before school. >> Yeah. >> Great. Um the auditorium, again, this is a pretty quick rendering. The the
lighting is not in there yet, so um you know, just keep that in mind. Um but again, a lot of warmth from wood acoustic panels. Um those can come perforated, which really helps uh with the uh kind of modulating the acoustics within the auditorium environment. Um,
we did ask about a wood stage that is a natural wood as opposed to a painted black uh stage floor. Um, and there was some preference for a natural wood stage. Um, a bit more multi-purpose. Um, and then you can see the carpet uh
in the circulation areas. >> The notch is for accessible seating, >> correct? >> Yeah. On both sides. Okay. >> Yeah. Yeah. It's a really uh I think it's a really fantastic auditorium design that um we've been working with some new theater designers. So you come
in um at that level between the two seating areas, right? >> And everything that way towards the stage is accessible and then in the back you're able to really step up the seating um with that staircase. Um so you have much better views from the back
of the auditorium than you used to. Um, and then that also helps get us up to basically the second floor height where we can have our um, you know, the the um, tech >> control room. >> Control room. Thank you, Kaylee. And, uh, and projector and all of that.
>> So, kind of looks like Belchure Town a little bit. Um, or Machog, too. So, at the top of the second level, would there be exits from the top, >> a stairwell going down or No, >> no, just >> you would have to exit by the Okay. >> Yeah. for safety. I was just wondering.
Okay, thanks. >> Have you thought about the backs of the seats that are in there as the material? >> That's what I was. >> Yeah, right now we're showing wood. I think that was mostly to lighten up the image because otherwise when it was showing a a you
know a dark plastic, it was just looking black. >> Okay. >> Um wise as far as being too Yeah. Well, we had the same discussion about the bleachers in the gym that they shouldn't be because of kids sitting there carving whatever they want to carve in there,
that type of stuff. Um, great. And then this is the gym. Um, again, a space that has changed a little bit from schematic design. Um, working with our structural engineers. We're envisioning a a truss running uh north south. Um, and then able to pick up some
glue lamp beams. um bring some daylight into the gym. Um and and really open the space up um and we're we're pretty excited with how this is this is turning out. For the sides, it's looking like just that pink color, but it's actually
just because the rendering. It's a polished concrete block, which is a you know, a much larger detail of that is shown on the left side of your screen there. Um and uh modulating color of wall pads. Gyms are difficult because you really only have seven colors to
choose from. There's not a whole lot of nuance there. Um and so this is an initial start um with working off of two two shades of blue to provide a little bit of interest. Um and again on the left wood wood floor for now >> black and white color.
>> We could certainly uh I mean it's an interesting question. It's also, you know, we don't have a uh >> maybe black and gray. White doesn't really hold up well. >> Yeah. Yeah. No, gray's fine. >> Um that is a worthwhile question,
especially at the middle school. >> I haven't thought about that the other day when we when it was yellow and I was like, yellow's rough, but And then I did think, what about black because it's Long Meadow? But >> I mean, the black really doesn't go with the rest of the design. I get >> Yeah. Yeah. Yeah. Yeah. I mean, I guess maybe seeing it was black and gray might
>> Yeah. >> speak cool. I think at the athletic side of the building in particular, the school that's where school colors come into play and that's critical at the high school level and we weren't sure how critical it was at the middle school level. So that was something we wanted to
>> to ask you about. >> Be nice to see it just to see what it looks laid up. >> Yeah. Okay. Great. >> Any other questions on gym >> and interiors in general? >> Interiors in general. >> I think it looks really good. >> I think so. Thank you. >> Shape and place.
>> Thank you >> Lee. >> Um okay now getting out of design um and more towards uh you know important details. Um so uh we are recommending um bringing a uh
photovoltaic designer on board. Um uh we had talked about the potential of PV going up after the project was completed. Um but having gone through this on other projects and seeing how difficult some of that
coordination is um not only within the building and making sure that we have everything so that it can be a successful PV installation but in particular with the utility. Um, if we're able to wrap the PV, uh, uh,
inclusion into the project, um, I think the town would, you know, save themselves hours and hours and potentially years of, uh, trouble. Um, so it would be an add to the budget. I think, you know, that's something that
we're going to have to consider with the design, uh, development cost estimate as well as the project budget as a whole. um and looking at contingencies and all of that. But um we do think it's a good idea to bring a PV designer on now to
start um designing the system um and uh you know working with the team on optimizing the size of the system um getting specifications together um figuring out uh you know how it's going to integrate with the roof um a
ballasted system versus anchored system etc. Um, and so this proposal came from Ellen Engineering, um, who's the same, uh, engineers as our mechanical, plumbing, and fire protection. Um, we've also got proposals from other firms out
of Boston, which came in much higher. Um, the benefit is that they'd be able to coordinate with the team a lot easier. Um, their proposal came in at $68,000. Uh, we would carry that as a reimburseable expense. Um and that's um
you know well within the budget that we carried for reimburseable expenses. >> Any question bringing on the designer now obviously allows us if the budget allows to add solar now but this >> what they're going to produce if we don't do solar now could still be used
and given to the town at the end of the project. >> Certainly >> right. >> Yes. Exactly. And I, you know, the um we wouldn't have to go through all four phases if we decide that it's not worth pursuing now, right? Just complete phase one and then put it on pause. Um
again, having the electric engineer, in this case, our electrical engineer is art engineering out of Worcester. Um having LN and ART both be able to talk to the uh utility, electric utility, um would be extremely helpful. Any
questions for Christian on this? >> Is there anything that >> This is Josh. >> Hey Josh. >> Go ahead. Sorry. >> No, go ahead. >> Yeah. Um I I'm not opposed to spending this money so we can figure out how much money we may need to spend down the road
or what our uh payoff would be long term, etc., etc. But, uh, for that, I don't know if Ed's there, but what what would our funding possibility be on this? Uh, given that we've already had a vote and we have a budget that didn't
include this. What how would that even be possible at this point that this not that you put that on PB? >> Yeah, we're Josh, we're not talking about going over the the approved budget. We're talking about whether we should be using anything within the contingencies or anything else available
from reductions across the project to pay for this. We're not I don't think anybody's talking about going back and asking for more money. >> That's correct. This will be part of the the existing budget that we have. And when we first were putting our estimates together, we always had solar as an ad
alternate, >> meaning that if things came in under budget, then we could pick up solar for the project. now. >> Okay. I didn't realize we had that kind of room. >> Yeah. >> And it would remain essentially an option at the end of the project. So
you'd have you do the design work up front to put you in a position to opt for the photovolta capacity. >> Correct. Yeah. It's just going to it's going to give the town already an advantage that's already designed and then you know the the the building itself is going to be built to that design. So, it's an easier thing so
you're not trying to retrofit the the PV onto the roof that is already built. Um, >> so I guess my question, let our energy manager be behind this? Probably. >> Yeah. >> Yeah. Okay. >> And is there any opportunities for grants outside of this? >> That's what I was going to ask is if
doing this now helps with that IRA tax consultant and if there's >> I don't know if any of those even exists anymore. Any of the >> Yeah, we can certainly ask. I don't know off the top of my head, but it's definitely worth asking if that is, you know, something that can be added in on that. >> Or is there any kind of Eversource money to help out with this?
>> Yeah, I'm sure there I you know, there's always grants for anything that's energy efficient, so we'll just have to find the right one that we can make sure is applied to this. Okay. And um I I see that phase one it calls out rooftop, but are they strictly only looking at rooftop or will they
potentially if they see an opportunity make a recommendation about a parking lot canopy? >> We've had that question in the past. Lyn, we've found that once you get into the cost of building a new structure specifically for the PV, that's when it
really >> Yeah. it >> goes up significantly. So if there's a desire for those extra kilowatts, you know, we can look at that. Um, but for now, I think >> we're focused purely on rooftop. >> Thanks.
>> And I guess taking I mean, just hypothetically take into account that and if we could do more than the building needs that like sell back to the grid or as offsets to the rest of the town.
>> Yeah, there's options. preliminary feedback from what we had shown in schematic design as potential PV on the roof. I think we were in the ballpark of 60 to 70% of the schools. >> No, but I'm talking we were to go covered parking. >> So, if we want covered parking, I think
there would be room that it would probably still just go to the school's use. >> Okay. But >> cool. Any other question? Do we have to vote on this, Marty? >> Yes. >> Okay. >> Make a motion. >> Is there a motion? Uh move to approve
pursuing a design proposal as presented for the installation of rooftop photo voltaic array. >> Second >> motion and second. Any further discussion? Seeing none, I will call for a vote. I'm going to go on the phone first. Josh,
>> yes. >> Uh Cararissa, >> yes. >> Uh Nicole, >> yes. >> Lynn, >> yes. Marty, >> yes. >> Armen, yes. David, you still there? >> He's not here. He left a note that he
needed to um leave for another meeting. >> Thank you. All right, we motion passes. Moving on to storage shed. >> I mean, did you vote? >> I did. >> No, you did. >> Yeah, >> I didn't hear you. >> I said I Thanks, Tom. Thanks for being precise,
considerate. >> Yes, thank you. Not forgetting storage shed. What do we got? >> This is another one where I don't know if we need a a formal vote, but um it it could be helpful. This is again a a bit of a um expansion of scope. I don't
think it's you know um you know too excessive. But in all of our meetings on the uh turf field, it really became apparent before schematic design, we had just included a 20x 40 foot pad that was going to potentially get some type of
storage unit in the future to be provided by we didn't really know um or what it would look like, but we just going to provide the pad. Um it quickly became apparent that something with the project would really be helpful. um not
only for maintenance of the field itself, but for general site maintenance. Um snowb blowers, any gas powered equipment, um it's much better to store that outside of the building. Um and there was a small toe behind
element um that will help service the um synthetic turf field. Just helps redistribute um the the pellets. Um and so we would need a place for that to be stored. Um and so the proposal was that
for uh to provide one uh pad that again can be future use on the right hand side of this drawing but to provide both a pad and an unheated uh storage uh unit on the left side which we're showing with that red rectangle.
um could be storage of athletic equipment, ground maintenance equipment, gasoline powered equipment. Um we are recommending that it be nonheated. Um because once you get into a heated building, the costs rise dramatically.
You then have to meet the energy code. It's much harder to get uh something pre-manufactured that you can just bring on the site. Um so then your labor costs go up considerably. Um so we do think you can certainly bring electricity. We can even bring um you know plumbing with
a spigot that can be uh you know um made sure that it's okay in the winter. Um but we would recommend that we don't uh heat the space. Um so recommending a 20 by 40 foot uh storage um with a rough
budget of approximately $100,000. Again, that would get um cleaned up a lot in this design development cost estimate process. Um but we're recommending that we include it in the project. >> Question. Are the concrete pads already in the plan without this underground?
>> Correct. Okay. So, do we really need to make a decision now about the shed? I mean, if the pad's there, like I I don't know. Just me personally, I'd hate putting another 100 grand towards something that might be needed for something more important later if we
don't have to make a decision on that now. That's just me. >> And I get that we need a place to store stuff. Yes. >> As long as >> I mean DBW I mean, I'm guessing this is pretty important, too. >> But when we say athletic equipment, are we talking
town owned athletic equipment? who's got access to this thing. >> Yeah, that's that was my question. >> That was a little bit why we had the two separate pads is because we knew that that was >> an issue that was brewing. >> I mean the athletic >> this would be specifically for school.
>> Okay. >> Right. Because didn't we say even if other people use it because even at school they would take take it away or something after. Wasn't there something we talked about with that? >> You know well that's if if you do fundraising. So fundraising, they usually the MSBA will deduct the amount
that you fund raise for during the project >> and we'll deduct that amount that they give back to, but once the project's closed out, you can fund raise all you want. >> Do you want to carry it as a a second um alternate? >> Certain
mostly we just wanted formal direction that we >> that it was something that the building committee was interested in so that our design team should >> I think I'm interested. I gave you my opinion. I'm one of six on the phone tonight to give their opinion. So, I'm love to hear from other people.
>> I agree that we need more storage or storage options for materials. I I'm also a little bit surprised at $100,000 price tag for that um to be honest. So, I would I would be interested in seeing some other options or getting a little
further down the road and seeing what we need and what's going to suit the needs of all of the different groups that use the field before we make a final decision on something. >> So, if a the sports teams got together and said they wanted to pay for this,
that would get taken off by the MSBA even though it's not included in the project. Yeah, there's certain grants that the MSBA will allow you to go after, >> but doing a fundraiser or somebody donating money, >> that's when they come and they the money that you fund raise for during the
project, they'll take that off what they're going to actually reimburse you. >> Net zero. >> Yeah. >> Damned if you do, damned if you don't. >> It doesn't cost you anything to >> It just if it were a fund raise, >> it takes it away from you because you're
getting it from fundraising. Wouldn't you rather get it from the MSBA that regard? >> Right. >> Well, then put a up on the other side when we're done with the project. >> Exactly. >> Yeah. So, that happens a lot. You have donors that want to give money and you're always telling them, well, you
have to wait until the project's done. So, that way, you know, you're not losing out on money and you're still getting that donation. >> When you're saying project sun, the final close out. >> Yeah. >> It would be after that's and that's a couple years after. >> That's what I was going to say. Okay.
I think Josh was >> Josh just a little surprised this was in I'm surprised this wasn't in the project before >> and what I'm really a little unclear what the plan was here if we needed this space
what were we thinking would be a funding source >> if if I remember correct we did talk a little bit about this Josh and part of it was that exactly that that we would build the pads and then we After the project is over, we would try to get the
sports teams to fund raise and or um purchase the the shed on their own behalf since they would need storage space. I think for me I think I I recall that conversation and it was thought that maybe if you did it afterwards that you
might have some more affordable options but having you know having talked about this recently with DPW and our athletic department and really you know and even school PE staff. I think storage is
going to be important outdoors. Um, I think we, you know, whether we build it now or build it afterwards, there'll be conversations about, you know, the space and how much is allocated to DPW and how much is
allocated to school storage and and park and recck storage like that. That conversation will, you know, we all share pretty well, I hope. I think um so I do think it's important to the project. Um,
I certainly heard that, you know, the feedback from DPW and concern about the, um, snow removal equipment and equipment to, uh, groom the turf field. I think that sounded like it was very important. The only thing I would push back on that
it's all I mean I'd have to check my notes but I also thought we talked about that in this whole receiving storage area the 360 plus the 560 making sure we had ramps to accommodate the snow removal equipment and get that out of the way in the available storage area and that gray area.
>> Yes. >> Yeah. And I think that's what we talked about but then I think later on that it was known that anything that's gas powered >> wouldn't be stored wouldn't be stored in any of the schools. But I thought it was still we still had the overhang with the ramps that could be stored outside but not okay.
>> I think there's a benefit to carry it as an add alternate the second ad alternate then you then you don't know if you it's 100k or if it's 50k >> okay >> and you can make that choice later. The other thing is that because it's outside the building I don't think MSBA is going
to make that an eligible space anyway because it's part of the site work. >> Right. >> Okay. any other input >> just that storage is going to be necessary from the getgo
>> for the field. >> So I'm hearing kind of like guidance and maybe add this to the first out well the second ad alternate on the list for now >> PVs would be your first because you have to take them in order.
Do you have to take them in order? Yeah. >> Yeah. Okay. >> In order of what we voted or >> No, no. In order of how you put it out to bid is number one at alternate number two. So you can't go to out to bid and then take two over ahead of one. >> Okay.
>> Wait. So at this point right now PV for us is like number one. So we would have to actually do the PV. >> No. No. You'd have to you have to take them before you took number two. If you had a number two or number three or number four. >> Yeah. That's how mass procurement works. So if you had five listed on there, you can't take number four without taking
number one, twos, and three, right? >> So that way when we actually put this and just because we have PV as an ad alternate right now doesn't mean that's number one. >> We we'll be we'll be able to list once we know what all the ad alternates. It's just before we go out to bid. We'll put them in order and say these are order.
>> Yeah. Yeah. No, it's not when we come up with >> we have to buy the $10 million TV system to get the $100,000 shusing you the way I express that. All right. So, yes, we'll add that to the ad alternate list unless somebody has a hesitance.
>> Do you see any issue with that? Is it an ad alternate? I I can't think of one that would create an issue. >> No. >> Would it be >> Okay. >> No, I was wondering if uh I think the MSBA would need a vote on this right now on this on making this an adult or or
can that wait? >> We don't need to vote. Yeah. Yeah. We can just yeah we can have it in there and then once it comes down we can list these right now as potential ad alternates and then once it before we bought the bid we can say okay do we want to keep all these ad alternates or are we going to you know exo of them off
the difference is is Christian's going to have to go out and do his work to um his consultants and either find a shed and if things get you know if there's other ad alternates that are more complicated and he has to do a lot of the design work on we want to know that ahead of time so that way he's not doing all this work and then at the end you're like no we we're not going to do What
we're trying to do is take the budget and from that budget take out these things that we know we want to budget for and at the same time we're doing that put that to the estimators for the 60% you know um CDs and and 90% CDs and
the and the design development uh um estimates >> just so it's it's allocated. >> Um so I'm not opposed to it being an ad alternate. I do though strongly feel like it should be concluded in the base
just I am thinking about we know we have to maintain and take care of the property and we know we need equipment to do that and we need somewhere to store it >> to me that rises above solar I know we don't have to decide that right now but I'm just saying solar to
me truly is an ad alternate whereas a storage shed for a snowblower and equipment to maintain the build is seems to me like a critical component of maintaining your property. So I feel pretty strongly, but I get that. >> So Christian, can we just have this as
part of the next estimate is a storage shed and then determine there depending on what the cost comes in at and where we're looking at at budget. So in our next round of estimates that we'll do, we can include it in there. We can see what the cost is and we can see where the overall number comes in and where that sits with our budget. If we're over
budget, then we go back and we look at VE items where we value engineer and kind of maybe reduce some stuff. And if we're under budget, then fantastic. >> If you don't run utilities out there, is that would that make a big difference? And I know we weren't talking about heating it, but if you don't run lighting and and
>> I I don't think >> and water. >> I mean, electrical is not going to be >> I don't think that's a >> that's that doesn't change. >> That's pretty minimal. you're running a conduit with some wire out there and they just need because they'll have to do >> charging some stuff and like drills and all that kind of stuff. >> I was just thinking I mean are there
other sources of you know can you light it with battery? You know, is that is that a thing? >> Yeah, I think running a conduit out there to put some electrical is not Tesla power. The fact that the pad's out there means that you can go to outsourcing this as a a purchase item,
>> right? >> You know, some of these shed people that might make nice looking sheds that you want to put out there that does the same thing. If it comes in $100,000 and they can do it for 50, >> right? Right. >> Give you options later.
>> And Lynn, if you want to make a motion, then I I'd entertain it. I mean, I'm not telling I'm not saying not to. >> Yeah, I appreciate that. Um, it sounds like there's a possibility to get firmer pricing. Am I understanding that right? Does that like add a lot of headache to
you or to do that? >> No, not this particular item. I think it would be easy enough to add this into the estimate and see where it comes. >> Do you need a motion for that? >> I don't think so. I don't think so. I think we can once we get it into the
once it's at the estimate, we can decide then if we want to keep it in or take it out. >> Okay, >> I'm good with that, but okay. >> I don't know how everyone else feels. >> That makes sense to me. >> Okay.
Uh, anything else on design? >> All set. >> The materials are over there in case anybody wants to see the materials. Thank you for putting those out. Um um all right, moving on. We now have an executive session for uh security update. Do I have a motion? Make a
motion to enter into executive session under MGL chapter 30A section 21A4 to conduct discussion of the deployment of or of strategy regarding security personnel and/or devices and not to
return to open session. There's a motion. Is there a second? >> I can make that second. I'm still here. >> Okay, we have a motion and a second. Uh, call for roll call vote. Lynn, >> yes. >> Marty, >> yes. >> Armen, yes. Nicole,
>> yes. >> Josh, >> yes. >> Carissa, >> yes. >> And we are now in executive session. Thank you for joining us this evening and join us for our next regularly scheduled meeting.