All right, it is uh six o'clock. I'm going to call this meeting of the middle school building committee to order on Wednesday, August 5th, 2026 6 o'clock. This meeting is a fully remote special meeting for uh two agenda items and uh a
vote. Um I will start by doing a roll call of the um voting members of the uh group. When I call your name, please signify by saying I. Marty >> here. >> Arman's here. Carissa
>> I >> Hey >> here. >> here. >> Chris >> here. >> Did I miss anybody? I don't think so, but if I did, signify. >> Okay. Did not. Call the meeting is now
called to order. Um, so the first thing we're going to talk about tonight is the reason why we're here. um the 90% we need to review and potential vote on the 90% design submission to MSVA. Um we need to uh submit this prior to next
week. So that's the reason for this special vote meeting. Um so Christian, you want to take us through it? >> Sure. Yeah. Thank you all for joining tonight. We appreciate it. Um Marty, I'm happy to share screen. I don't know if you want to. Either way, really.
>> There we go. Uh wait. Uh, is that uh is that showing the showing it now? >> Yeah. Yep. Got the >> I'll make it a little bit bigger. >> A little summary on the right. So, from Gemini, you don't even really need me
here. >> We'd rather you than Gemini. So, I got rid of that. >> Uh, so down a few. I I'll steal Adam's drill a little bit just to talk about schedule. Um, we're again at the 90% uh
submission to the MSBA, which is really exciting because this is our last kind of this is our last submission that they review. So, this is the last one that goes in with a binder um and kind of all the other supplemental documentation. They do get our final bid set in
September, but that's, you know, final final and and just for their records. So, um we're we're very close to that bid set being complete. Um and again as you're all well aware the construction is underway at the uh at the same time. Um
it's been the uh 90% set was interesting because it was also part of a early release package or the cost estimate set was. So um the the estimating was able to be a bit more informed by what's uh some real numbers coming in um from
structural insight and things like that. So, uh, we did have an all day reconciliation, uh, last week. Um, kind of a summary here. So, again, uh, our target number, um, from what was approved by the MSBA for the construction costs was
118,99,700. Um, and our total project budget um, and that one we kind of maintained throughout is at 151,594774. So um from the initial uh estimates that we got in before the reconciliation uh PMNC was um a little bit under uh
Fontaine um again Fontaine had a bit more uh informed numbers I think especially on kind of the structural side um and so we had the reconciliation um they came in closer to each other um with an average coming in at
118,200,224. So, as you can see, we're still tracking to be um about $700,000 under uh our estimate from SD. So, that's all um really good news.
Uh I included, you know, we we can certainly go through the meat of the um cost estimates if we need to, but these uh covers uh I think are pretty helpful. So, this one's from Fontaine. The next one is from uh our estimator PMNC. Um,
and so you can see kind of how things are stacking out from demolition, concrete, masonry, metals. That's all how it's divided out by uh division. Um, and so you can see some of the big ones. Um, finishes up at 10 million. Um, HVAC is always a big number. So that's at 12
million. Um, and then, uh, some of the site work down there at the bottom. Um, and then if you go, so we have total direct costs. Um and then what was interesting is that we did elect to uh maintain a number for both ex escalation
and design contingency. So again, we've got a little bit of uh I guess I would say float in our estimates um to account for some of those changes that might come between now and bidday. There's not a whole lot of time between now and bidday. So I think those are quite
conservative. Um but nice that we have those uh those numbers in there. Um, and then the other number I'll call your attention to, sorry Marty, right? Uh, early release package number one for site and electric enabling. So that's
already, you know, confirmed pricing at 3.8 million. So again, that's kind of more of a concrete number that we can put in with these estimated numbers. Um, and and makes us feel even better about where we're coming in with that project total. Over on the left, I have the ad
alternate for the PV. Um that's 1.7 from Fontaine, about 1.5 from PMNC. Um so we are optimistic that we will be able to include that with the um with the package, >> right? >> U but we want to keep that as an ad
alternate. It always has been since schematic design. Um and so uh we've been tracking it since then. But we we have those drawings, we have those specs, they're all wrapped into our package. we're we're fully uh fully documenting that that out so it can be bid on um accurately.
Uh this one slightly different format but same idea this one from PMNC. Um again you can see the total direct cost towards the top and then um some additions down there. Again here you can see the percentages um that they pull
out. So the CM fee, the CM contingency. Um, and then up higher above the design and pricing contingency at 1.5% and escalation at 1.75%. Any questions? I mean, I think for this 90% submitt, the the
most important part is the uh is the budget. Um, so I'll go through the table of contents, but in terms of the budget and the cost estimate and the reconciliation process, uh, any questions on that, >> Christian, the $700,000
delta there, is that um, what's your perspective on that? It seems like a very encouraging number. >> Super encouraging. Yeah. And again, especially because um, you know, there's more and more real world information getting wrapped into this process. Um so
yeah it's not all of our projects have gone this way. Um and it's makes it a lot easier when it is. So I think the market uh seems to be uh fairly competitive. You know some numbers were coming in a bit you know higher than the
smears were expecting but in general uh there was a lot of um you know some some reductions that were able to happen during the the reconciliation because of how uh how big numbers have been coming in. Hey Christian, just so I guess on the question on that for the bid numbers
the you know they're coming in nice at what point do we need like if we continue to see like when we get up to the 90% gets approved we go we go and we do all the packages out for bid at what point do you think we should be saying hey we feel pretty confident we should
just add the PV in now as part of the project so it's ready when the school opens in 28 >> yeah so um and uh Nick or Jason or anybody else, correct me if I'm wrong, but that that will all happen after the 100% bid set goes out and the final
numbers and before we settle on it's called with the CM it would be called a guaranteed maximum price with Fontaine. >> Okay. >> And so we'll want to wrap that alternate in before we settle on that GMP as it's uh the acronyms called.
>> Yeah, rough rough schedule I would say. Uh so the the 100% CDs are coming out um end of September. So, the filed sub bids and the non-trade bids are all all going to be coming in the end of October. And the filed sub bids are opened right away on that bid due date. So, that's going
to be our first really good pulse. Um, we'll know right away from all of those. I probably 12 to 15 bid packages and those include the some of the biggest ones. HBAC um Christian mentioned earlier electrical those are going to be
the really good telltale signs on um you know how that's going right there but then we're going to have all the other nine trades that are going to take a little bit bit of time to scope out but we'll be focusing on the big ones. So uh broadly I would say um you know early November or end of October when those
bids come in will be your first good pulse but November for sure. So, >> and what percent solidity would we have at that point in time in terms of bidded uh material equipment? >> Uh, as a percentage, I would have to run some numbers. I don't know. I would have
to sum total all the filed sub bids. >> Yeah, I'm not on that. Okay. >> Like like ballpark probably 30 to 40% if I had just off the top of my head >> on a cost basis >> for that package. But um we're also um
scoping out the early bid packages right now for site work, concrete, steel, and glue lamb. So those we're going to have, you know, in the next couple weeks, and based on our initial review, they're all right at our budgets. So, um if you combine the percentage of those file
subids coming in October, the ones we've got out to bid right now, we're probably going to be around 50% um you know, bought out by just the bid opening date that's going to be end of October. Okay, thank you. >> I'll um in the background I'll try to do some quick math and report back
afterwards if I can't get it done here. >> Hey Jason, kind of follow up on that one. So we get to end of October. Um we get to this, you know, point and we've got our contingencies. At what point do we feel comfortable like
there's no big surprises with the new building? Understood. We have no idea what happens when we take down the old building. Yes. So, >> will most of the site work be done by then so that we'll have a good grasp on I guess there's nothing there's no
surprises. >> A lot of the site work will be done uh well, you know, obviously the enabling work we're going to be into uh the excavation of the building come October. So, a lot of the unknowns I would hope we've uncovered by that time on the new
school property location. And then yeah, like you said, obviously the existing school and you know what we can't touch yet, that that'll remain the wild card. But to the question of the contingencies, so what Christian was showing earlier, the es escalation um
contingency and the design contingency, those at GMP all become zero because at that point the bids have been received and everything gets shaken out. So then really the only remaining contingency at GMP that is for for the uh on the CM
side on the GMP side is the construction uh contingency. >> Okay. And then there's other contingencies that uh the district will have on their side of the ledger that's not part of our GMP. >> Right. So part of that difference Armen
between that construction budget and project budget I was saying up above where the >> construction budget's about 118.9 projects 151. So there's a lot of the RF fees in there call your fees in there furniture is in there um but also an owner's contingency
>> is in there. So um another right release valve uh >> things happen in the field. >> Cool. I may have missed this, but um in which bucket does the destruction the demolition of the current building fall
into? >> So that's part of the estimate that's that's carried in that in that uh construction cost total. >> Oh, in the construction. Okay. In the 118. >> Yes. Exactly. Exactly. And it's itemized
out um I think with demo and hazmat. It's around $2 millionish. >> Okay. >> Somewhere in there. >> And so when you say hazmat, it's already been tested for um asbestous and everything. >> Yeah. And so we've done the best we can.
They've even done some destructive testing where you know they've drilled some cores in the roof um with Fontaine's help. We've looked at the slab. Um you know there's often uh some kind of surprise. I remember there's one
wall that, you know, had a different kind of insulation in it that nobody thought was in that one specific wall. Um, but in general, we we we certainly have uh done our due diligence. So, um, yeah, fingers crossed. >> Any other questions?
If not, I would entertain a motion. >> This is Lynn. >> Go now. Go for it, Lyn. >> Um Lynn, um I make a motion to accept the 90% design documents >> and submittal to the MSBA.
>> I'm sorry. I'm see your motion here. Um thank you. um approves the submitt to the MSB and approves the submitt to the MSBA for consideration. >> There's a motion. Is there a second? >> Second. >> Motion and seconded. Is there any discussion? Seeing none, roll call.
Marty, >> yes. >> Armen, yes. Carissa, >> yes. >> Kate, >> yes. >> Lynn, >> yes. >> David, >> yes. >> Chris, >> yes. >> That motion passes. Uh, another We have a second one.
Yeah, I don't know if this was super. Yeah, one of them is for just the total project budget just to confirm that. The other one is for the 90%. So, I would say that I think you all voted on number two, but number one would be great. >> Now, we need to vote on the budget. Okay.
>> So, may please make the motion. >> Make a motion that uh having completed the review of the total project budget, we are approving it for submittal to the MSBA. >> Motion second. >> Second. >> Motion and second. Any discussion?
Seeing none, I'll take a roll call vote. Marty, >> yes. >> Armen, yes. Carissa, >> yes. >> Kate, >> yes. >> Lynn, >> yes. >> David, >> yes. >> Chris, yes. So, Chris, >> yes. >> I can't vote for you, Chris. Sorry.
>> It's all right. >> That motion passes as well. Um, we do have one more item uh for tonight. Um, so just to let you know, we have a uh from a design perspective, we have a potential change order request
um from a um resident in town um affected by the uh driveway and sidewalk regrading on William Street. Um in in looking at the information, we have enough I do not feel like we have enough um information to vote on this as
a committee tonight. My recommendation as the chair would be to forward this to our established subcommittee to discuss and uh and to uh make a a recommendation and vote on unless somebody has a
issue or question. Um that would be uh my suggestion for the committee tonight. >> Could we ask questions? >> Go ahead, Nate. Yeah. Um, so I looked at the uh I looked at the Google um you know and and saw the the driveway before construction and
the uh sidewalk has now been installed. Yeah, >> correct. >> And it looks like we're going to have to take uh more than just the section that's driveway. We're going to have to take that more than just that section out. We're going to have to take a section to the left and right of the driveway out as well.
>> David, I think that's the question that we can't answer yet. I think there are there have >> there is a design there is a design recommendation from uh from the engineering >> there's a design recommendation from which was provided by the resident this
was not provided by Tai and Bond that's where we're still don't have enough we don't have a recommendation from >> our side I >> I don't I don't need to have the recommendation to to ask my question >> okay um >> did we have topographical information
when we started the Yes. >> And did we understand and was it consistent with the actual topo and the slope of the driveway? >> Yes. >> Okay. >> No. >> No.
>> I'm sorry. Who's speaking? That's out of order. I'm sorry. This is not a discussion. >> Okay. So, I guess what I'm what I'm trying to understand is um I don't have all the documentation, right? But I did look at the the photos that were in the slide
deck. I do see the grade uh from the road from Williams to the the sidewalk. It is an appreciable grade. Um I'm assuming the sidewalk was installed as designed, >> correct?
>> Okay. Any other questions or anybody not wanting us to be going to refer to the the subcommittee? I think referring it to the subcommittee makes sense to make sure that we've got
all the facts and that if if the change order is approved that it is something that um you know improves the situation or addresses the concerns. Um but I want to make sure that we have
all the all the information we need to make an informed decision on that. Do I have a motion? >> This is Lynn. I would move to refer to the um subcommittee to review the change order. >> Is there a second?
>> Second. >> There's a motion and a second. Is there any further discussion? >> Seeing none, a call for a vote. Marty, >> yes. >> Armen, yes. Carissa, >> yes. Kate, >> yes. >> Lynn, >> yes. >> David,
>> yes. >> Armen, Chris, >> yes. >> Okay, that motion passes. This is uh sent to the finance subcommittee to uh investigate and make recommendation and and vote as uh as needed by the powers
of the subcommittee. Um that is the final uh agenda item for the night. I would entertain a motion to adjurnn Motion to adjurnn. >> Second. >> Motion and second. Any discussion?
Seeing none, call for a vote. Marty, >> yes. >> Armen, yes. Carissa, >> yes. >> Kate, >> yes. >> Lynn, >> yes. >> David, >> yes. >> Chris, >> yes. >> We are adjourned. Thanks everybody. Have a great week and we'll see everybody in
September. Bye. Time. Thank you.