Yeah, we can share All right. Hello everyone and welcome to the special city council meeting tonight, Tuesday, July 14th. I'll call to order this meeting at 700 p.m. You all please join us for the pledge of >> allegiance.
Allegiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> All right. Thank you. Roll call. >> Brian Gersian
>> here. >> Kyrie Miller >> here. Tom Berg >> here, >> Jamesa >> here, and Scott Palaba is absent tonight. >> All right. Um, the only thing we have tonight is old business, and that's uh item A
discussing the city's preliminary 2027 budget and property tax levy. Um, are we going to add on top of that the Bolton and Mink presentation for the approval of the agenda? >> Um, I guess I just figured it would just be part of the street. Okay.
>> Department presentation. >> All right. There are no minutes, no public hearings. Um, presentation of citizens petitions and comments. Comments limited to two minutes. >> Got nothing. All right. >> I think we have to approve the agenda.
>> All right. >> I'll make a motion to approve it. >> Motion by Miller. Second. >> Second by Worm Kersian. Any further discussion? >> All in favor? >> Opposed? All right. Good catch. Thank you, Brian. >> No problem. Keeping you honest.
>> Yeah, I'm really working for it. Um, on to old business. Discuss the city's preliminary 2027 budget and property tax levy. Joel Ericson. >> All right. Thank you, mayor, and members of the council. This is our third meeting pertaining to the city's 2027 budget, property tax levy. Uh, items
proposed to be discussed. Uh, property tax levy, that's that's always on here. administration, uh, EDA, founders day committee, three landmark, planning and zoning, police, park and rack streets, uh, and then any additional priorities of the the city council. Um, property
tax levy information is the same as the the last meeting, just included um the property tax levy impact or impact. Um, how that affects all of the houses that we track. U by keeping the city's tax
rate the same assuming a 5% increase in values uh it generates an additional $160,850. As far as administration revenues consists of the property tax levy, um business's license such as um liquor, cigarette, and then the low
potency hemp edibles, local government aid, um as of right now, I'm using the estimate. I haven't got the certification. Um but if I remember correctly, it's it's not much more than uh the this year's current amount
uh investment income and then refunds and reimbursements. um expenses, wages and insurance for professional services. We have everything from financial reporting and social media to mosquito control. Uh the city's website
is is paid for out of there. Uh 60% of the audit is paid out of admin. Uh the balance is the enterprise funds, water, sewer, and liquor. Excuse me. As far as utilities, only
accounting for city hall um with making or working towards creating a separate fund for the the three-hour landmark school like we talked about at our our last budget meeting. Uh dues and subscriptions, uh the league of Minnesota cities, uh Cassell, our accounting system, and then archive
social, which is our social media backup elections. Um there is the potential for two statewide elections next year depending on um the outcome of the November election. Um
I think it's probably fairly safe to say we're going to be having two elections next year. Um but I guess we'll we'll see how that plays out. Um so you're looking at probably 8 to$10,000 in um special election costs that are not reimbursed.
um by the state >> who um statewide special elections. >> Yes. >> Am I missing something? Can you expand on that a little bit? >> Um uh for um I think it was what was she
saying? No, um gets elected as governor. Basically, they're spe they're going to end up being special elections. you got people mid in their term that are are running. So, another waste of our taxpayer dollars. Thanks, guys.
>> Uh and then as far as capital outlay, uh a portion of the city treasures uh computer replacement and then our copier contract ends at the end of December. So, pretty boring budget
pens and paper pretty much it. So, um does anyone have any questions on on admin? >> No, it looks pretty straightforward. Uh well, I guess as far as EDA then, um the EDA at their last or last two
meetings reviewed and um at the last meeting did approve um a recommendation of their their budget for 27. Um they're requesting $40,000 from the property tax levy, uh which is consistent with the
last several years. I think maybe since 19 there was maybe two $50,000 ones, but for the most part it's been been 40 grand a year. >> Yeah, last year was 40, the year before was 50. >> Um and then
I don't know maybe well I think maybe maybe a year ago we created the the revolving loan fund to revolving loan fund fund. So we we separated the the dollars so we know how much is in that account when
businesses ask >> so I get my comments here >> which there's nothing for this budget that needs to go into that separate fund. We we as aren't requesting anything for the revolving loan fund from this budget. Y
um and then we got minuscule amount of investment earning. Uh as far as expenses, we got wages and insurance, training and education, and that's essentially attendance at the chamber annual dinner.
Social media, we've budgeted for that. And then gifts and donations is the the line item that we use to sponsor. You know, we've provided Smith money in the past. Um the chamber is
probably the main one with um we've been a sponsor of FrostyFest. Um uh Thursday, uh where the EDA sponsoring the lunch and learn at Tritka Park. Oh, in the street there. I think it's
those those three things that uh the EDA is a sponsor to the chamber for. Uh and then just the the 480 account, EDA expenses, that's just um general expenses that projects that the EDA is going to uh work on throughout the year.
So, kind of a brief review of that. I don't know if you have anything, Brian, to add or if anyone has any questions. No, it's pretty straightforward and we did kind of cover it a little bit more in depth at the last budget meeting, too. So,
unless anyone has questions, we haven't met since then. We've had the budget meeting. This will be our second one since the last EDA meeting. So, >> have there been any more applications for the revolving loan or no? >> No. >> Oh, sorry. Correct, Joe. Do we haven't
we haven't received any? >> Correct. Um, I received an email um about one and responded, but I have not received anything. Uh, as far as the founders day, uh, we had our
meeting last night. Um I think the discussion was to request $25,000 >> from the city for for the event. Um obviously this was was done before that. Um you know if is it the city's desire
or intent to fund a portion or all of it and still do fundraising and you know does that fundraising then offset the city cost? Are we are we preloading it so to speak or um you know just so so we have the funds and then you know
whatever what gets reimbursed or you know or is it the city's if approved 25,000 plus whatever donations are you know working with Corey here uh last week it looks like the expenses for the
total event were around $20,000 um and then I just did a little inflationary thing for for fireworks at at 20 up from from 18 um this year. >> So my idea and we talked a little bit
about it but we um Sophie wasn't able to be at our meeting last night and so I think a lot of the discussion needs to be happening when she's present since she's the chair. Um, but ideally it would be nice to have a budget set so that we know that we're funded for the fireworks and the incidentals like the
portaotties and you know the little things that people don't really think about and um potential amenities. But then if we we would continue to get sponsors and donations because then we could advertise them as a partner of the event and do the same thing with banners
and things like that and help advertise the businesses and individuals and organizations who helped fund the event. Um I did a little bit of research and medium-sized towns they consider between 5,000 and 20,000 population which is
kind of where we fall into play. Um, typically the cities um do fund um for fireworks between 10 and $25,000 and the total event is usually between 40 and 150,000 depending on the event in the
city. But we are considered medium city according to the research I did. Um and then the main part of the budget is the fireworks, but there are other expenses um such as if we would ever need to have extra staffing for police and fire. um if we would ever need security, traffic
control, any of that kind of stuff, insurance, um the fencing, cleanup, any kind of administrative costs, those are all things that I just want to keep on the docket so that we don't forget that there are things that happen behind the scenes that we do need to have um funds
available for. And then most cities pay for it as we all know through a general fund, local business sponsorships, chamber of commerce contributions, um donations from residents, um civic organizations such as the Lions Club or local foundations, and then any kind of
fundraising that we might do during the festival to bring in funds for that as well. So, I don't think asking for the budget is out of line at this point. So, um, I just wanted to provide a little bit of more info that I found doing some
research because I know 25,000 we didn't originally want to budget or anything until after the event and now that we know that it was a success, people loved it and it is something that we our committee really wants to keep it going. a lot of fun ideas um for future events
and then especially for 2028 when Lombdale turns 125. We really want to have a fun event for that one too. So that's all I have for now. >> Okay, Ryan.
>> Um yeah, I don't really have any questions. I mean, I think, you know, funding the fireworks would be something I think I I I mentioned at the last meeting. I guess city fund the fireworks and then the rest of it should really, I think, be
spun off into a standalone independent whether it's a nonprofit or not, just a community organization. Um, ideally, I think that's the point we get to. Um, not sure if that's next year or what, but that's that's kind of my thought of it.
Maybe >> I agree with donating or the city contributing the amount of money and then we just keep it at a set amount and then donations offset it. So we just bring it back up to that balance of 25,000 the following year and after and if we
need to increase the budget after a while. That's all I've got. All right. I um I kind of been thinking about this three art landmark school and some of the things we could be doing, you know,
replacing wood and painting and whatnot. And you know, I I would like to explore the potential of any donations going to helping redo that. Um keep up that building in good shape. and
just something to think on. But >> um and then Joel, I forgot I wanted to mention we did talk about the cleanup that you guys did the day after. So for the future, we're going to look for volunteers to sign up for the next day to help clean, make sure that garbage
and the icky stuff is all picked up. it. Yeah, it's really sad that people don't know how to just pick up their junk and throw it away, but that's the nature of humans and events. So, but it is something that we could discuss. So, >> Okay.
>> Yeah. Thank you. Um, and then Tom, I do have some preliminary figures for the school. Just so the council's aware, resciting it in the historical fashion that it is is estimated to be about 90,000.
>> Have we ever looked into the grant um, Save America's Treasures? >> So, here's the trick with the grants. when if we fund whatever restoration
we deem necessary, if we fund it, we can do whatever we want. We can make it purple. >> If we go for grants, >> it has >> then we play by their rules. >> Yeah. >> And I would expect the project to at least double
>> in cost. I mean, we're receiving grant money, but our obligation is still more. >> Is it matching too or not? >> This one is not that I could see. Um, and it is since it is listed on the
historic landmark or the register of historic places, right? So, this it would qualify. >> Well, the problem is because we I I shared with Joe some um historical Minnesota Historical Society. Same deal. The minute we start
getting these grants, then we have to go by the historical um preservation material, >> that's when we can't just get wood. >> It's got to be matched wood. It's got to
be approved by whatever historical register. That's where I believe the the costs go up because I mean there's a a tower that they're restoring at Fort Snelling right now. And it's in the tens of millions of dollars because they have
to basically try to find the stone and the mortar to match, >> which is the problem. Now, we can use new wood, new siding, stuff that's going to last longer and
keep with the the look and feel without having to be approved. That's where I think the the the cost with the grants, it gets tricky. And honestly, at the end of the day, it's cheaper for us to because we looked at it with historical society
stuff, too. It's literally cheaper for us to do it on our own than to take the grant and >> do it by their rules. >> Do it by their rules. Yeah. >> Because even though the grant might be double what it would cost us to do it on our own that we would get,
>> it's going to be above and beyond that number to do it at the historical material whatever. I don't know the best way to say it, but that's essentially what it comes down to. that estimate that you got
um >> Can we see that kind of itemized? >> Is it just material and and whatnot or is there labor in there? >> Window casings, the crown molding, the siding, all back to that historical value. So, if we wanted to go with like a modern LP siding or a Hardy board or
something with like a 6 inch lap or something, I mean, you can probably cut it in half. So, the contractor that I spoke to, it's not I mean, they came out and they measured and all that, but it's not like a
we're going to do this next week. What's the itemized bid? So, right, if we need something like that, I'd have to go a little more in depth into it. Um, but they were courteous enough to come and measure and donate some time and give me an estimate
of what it would cost just so we have a ballpark figure of what we're looking at. >> Yeah. >> Yeah. I think it's great that we're keeping it in front of us. Um, >> but speaking with those historical society grants that Bradford to me, I
mean, there there's sometimes, you know, you cross these thresholds of how many people are you going to have there? Then you have to put an addition on so that you have modern restrooms and ADA and parking lots and it just >> that's too much. >> It just keeps on growing. >> Mhm.
>> So for the founders day committee then we're looking at 25,000. That's what everyone's in >> I think. So yeah, and then just replenish it with donations and partnerships. Uh well, we're talking about the three-hour landmark school now. Um we
talked about rehab expenses, utilities. We'll we're going to uh separate those. We're going to create a a separate fund for for it. Um, and then you know between rehab it's the the collection.
So I think that's just working with 3R and that are familiar with it and >> you know it'd be nice to get enough things there where you had the main things. >> Mhm. >> But then kind of rotated some out because it's like going to the science
museum, right? Oh, what's this? Hey, there's the dinosaur. Oh, you know, >> I've seen it 50 times. >> See, you know, you've seen you just, you know, you have to give people a reason to to go there, see the new items. And >> I did talk to him about it over the
weekend. And he would like to switch out the deals. It's just the timing and it's usually just him. So, switching all that takes a lot of work. If he could get volunteers to help him, he'd like to do like a theme each year. Like for
instance, next year 2027 is 125 years since the feed mill's been built. This year was actually 125 years since the railroad came to town. Um, and he did say
if we start changing the exterior, it can take away from being on the historical register >> and we never get a grant for the building again. >> Right? So, that is one thing to consider. >> And we talked a little bit about this at
the founders committee meeting last night, too, about um helping out more with the schoolhouse now that the event is done and kind of getting direction um and working with your dad closely because it's kind of his baby, you know, with 3R and stuff. And um we don't want
to step on toes, but we want to help get it organized and you know maybe put all the same theme in the same areas, you know, and um changing things out and then also having more promotion with like the elementary school and other
schools in the area. We talked about doing like little um tours. I know they do them sometimes, but like having contests or whatever displays for the kids to like do a research project and they make like a trifold board or some
kind of art project and we can display that for a short amount of time kind of like how Montgomery Art Center does that for kids at TCU. So, we talked about a lot of good ideas, but we didn't go into it a lot. But I want you guys to know that the founders committee is on board
with helping with whatever your dad wants. >> We just need to know a plan. >> Yeah. And I've been adamant that the the site didn't get replaced as is. >> Keep that. >> I think that's a good goal to fund raise
for with the pirates committee. Otherwise, we just would have put 6 in Hardy board or something on it eight or 10 years ago when we painted it, but we matched the >> more than that. I think >> 12 already >> 2014 >> 12 years.
>> Um, you know, at some point I think there needs to be a discussion with the collection and preservation and all that kind of stuff. I mean, there's there's opportunities where we could engage with the library. you know, Margarite um before she came to Lndale, a lot of
people, I'm not sure, are aware of this, but she was the archavist for the Ford Motor Company. >> So, she's trained and has plenty of experience in preservation of of documents and
artifacts and historical stuff um and cataloging of those things. So, I think that's something that we might want to consider at some point. But the other piece to this, too, is, you know, Jamie, I know you you've mentioned
several times that your dad's the youngest guy on the historical society board. >> Well, he did get an intern. >> Okay. >> My son spent most of the afternoon up there helping grandpa. >> Sure. >> And he was actually learning the displays with grandpa behind the scenes.
>> Sure. But I guess where I'm going with this is at some point, you know, there should be some conversation, whether that's with the city or with with just the board themselves, is recruiting new members to preserve that. I mean, because at some point
>> those members aren't going to be able to do this anymore. And then what happens, you know, who owns the collection? Where does it go? you know, I mean, if we have control over the schoolhouse, but we don't have control over the collection, vice versa. You know, there's there's a
lot of whatifs here. So, we have to I think we should really at some point and and I know this is getting far a field from the budget discussion, but if we're talking about the three-hour landmark and we're going to do these things from a city perspective, we should really start to delineate, you
know, who's is what's, who's responsible for what, and how do we want to do this. Um, you know, I think there's a lot of value preserving this stuff, but at the same time, you know, we got to we got to have a longevity plan here with this stuff and
figure out where's it going to be like documents and books and things that were found. I mean, probably don't want to keep them stored in the basement down there. We should I mean the library in my mind is the best place for these things >> but we have to have some sort of a um
>> and and I don't think it can be just a handshake gentleman's agreement to say yeah we'll store it there for you know we'll get it out whenever you want. I mean, we got to kind of have some some clear process for maintaining the
collection, rotating the collection, you know, who who makes the call, all that kind of stuff. When new items are donated to the collection, who's responsible for getting them where they need to be. Um, so I don't know, and I don't even know where this would fall.
Is this a library board discussion? Is this a founders day discussion? Is it a council discussion? Do we invite the the historical society in here? You know, I mean, I would I I have a degree in history. I would love to be a part of the historical society board. Are there
meetings? You know, what what what's the process? Where where do we go from here? I think we really should formalize a lot of this at some point. >> I think having everybody come together and just talk to open the doors and see what's up. And I have talked to Margarita a couple times in the past already about it and she is on board. we
just she didn't have >> um time to do anything prior to the founders. >> But I guess the question comes down to >> is it now the city's property? >> Was the city's property? >> Okay. So it is all the collection and everything belongs to the city.
>> Uh the building for sure, >> right? But I'm talking about the collection. So you know who owns the documents, the the stuff that's on display within the schoolhouse? Because if we're just storing it at the library, are we responsible for it? Is there, you
know, does our insurance cover it? You know, those little nuances like that. Those are questions that I don't know if if I can answer. >> Oh, it's insured. We're we're insuring it, the building and contents. >> But if we move things to the library, like I say, you know, like let's say
somebody donates a quilt to the store. >> I don't know if the library even has enough space. >> Yeah. >> Yeah. I think it may just be. We just have to have utilities in it 12 months out of the year. >> I mean, >> because I think that's a huge thing with the sheetrock and everything is that
freeze thaw, the moisture and >> that certainly can't be good for any of those documents. >> No, no, >> not at all. Not at all. >> But anyway, you know, and again, this is getting off topic of the budget, but I think there's there's room for a lot of discussion about this because there's a
lot of value in maintaining these things and we should really do it right. Sorry. Sorry to get off off track with it. >> No. Are you okay? Anything else? Three landmark. Uh if not, planning and zoning. Um
again, pretty pretty basic budget like admin revenues, property taxes, building permits. Um that number will obviously be be tweaked as as we go through the process and towards the year end depending on how um progress is on
Prairie Vista. We got budgeted for revenues for three land use permits or applications. Uh and then LGA as well. Um yeah, what is it? Not even $1,000 more over what was
certified for this year. And then as far as expenses, um, wages and insurance, um, safe assure, our social training, um, Cory and I have talked about this a little bit, but possibly training for planning commission members. We've done
that in the past where we've um partnered with New Craig, Uncle New Market and had someone come in and do land use training just so you know people can get familiar with I don't know common practices, dos and
don'ts types of things. Um I guess I thought it was was beneficial. I think the planning commission members uh valued it. uh professional services and again just kind of everything that we pay people to
do our IT social media backup. Um we are recommending that um and haven't got a quote yet. Um waiting on that to codify our city code. That's basically taking all the ordinances that that we've
adopted since the last codification and getting them into our city code instead of having you know so someone may go to our zoning code and reference I don't know whatever um driveway
>> yeah a sideyard setback or whatever the case may be well there may be an ordinance adopted since then that there's different rules so it's kind of been you know repealed and Now, the new rules aren't in the the the city code, so it's putting all of our ordinances
into the the city code and and updating that. >> How often do we usually do that? Like annually, by annually? >> Uh, every couple years. >> Okay. >> So, >> and do they charge like per ordinance that's being >> I'm getting it. Um, she has all the information. They get us a quote. I just
don't have it yet. >> Okay. >> Um, but you're probably looking at >> I don't even want to throw a number out there. That's okay. >> Something that has to get done though. >> Yeah, for sure. >> A lot of ordinances have been adopted over the last several years.
>> Yep. >> Uh at our last budget meeting, we talked about updating the comprehensive plan. So Corey, myself, Jason, and his colleague um had a teams meeting uh Friday morning to kind of discuss a scope of work to to get a proposal. So,
they are they are working on that. Um, I I don't know what it's going to cost, but for now, it did include $30,000. Was that going to come in with legal,
too? >> Oh, sorry. My bad. We were talking about something else. No, I just for for the comp plan that would just be for um the comp plan itself. >> Do you know how much it was when we did
it back in 2016? Just for comparison purposes. >> 20 25,000. >> Okay. >> I mean, it's so long ago. >> I know. And inflation and everything. It >> doesn't seem like it, but just Yeah, >> there's been so much change in the value of money since then.
>> Definitely. Honestly, I question if that's even enough to be honest with you, but it's at least a start. Um, see, engineering, just general and building permits, inspections, 75% of building permit revenue. And then
as far as property insurance, that's just um the the cost of insurance for for land use exposure. And then dues and subscriptions, GIS, I work is our building permit software. Um
getting the city code online and then um clerk minutes. Anyone have any questions on planning and zoning? I do like the idea of training for the commissioners. >> Well, yeah, because nobody's had that training except for maybe Jeremy. We're
all new. >> I don't know if Jeremy ever had it. >> Yeah, probably he was maybe a year or two prior. >> Yeah, >> but yeah, we'll we'll look into that and uh
bring something back. Police chasing. >> Thank you, Mayor. But basically for 2027 um obviously for staffing um there's myself patrol sergeant five patrol officers uh one
part-time officer and then one full-time records receptionist office supplies don't really see a change from last year to this year. Basically used for purchasing office equipment cleaning supplies and then our liner for pharmaceutical boxes or
pharmaceutical box good enough. Uh gas utilities don't really see a change. Um professional services increased a thousand I think last year. That's just a little short from what was budgeted. That mainly is for drug task
force membership fee, emergency response unit membership fee, Rice County K9 fee, the BCA criminal justice network connection fee, MDC connection fee, which is our squad, uh radar calibrations, field op subscription, uh
tech support Minnesota IT services, uh safeguard security, uh security system in the police department, uh PMI evidence software support, and then license fee for mobile and printers and I'll safeguard security and wait for a quote that might increase a little bit
for the services that we pay because DCA is requesting that we have a security system uh installed. So I'm kind of waiting on a quote from safeguard security they want alarm systems on so which is probably going to be a cost
of that increase for that. So motor fuels I don't really see a change. Um I know the last few years we've been kind of a little bit short but then two short staff means officers driving. So news that changes
next year. Uh legal fees. We're currently in a contract with the Rice County Attorney's Office uh which is for $21,000 for 2027. And then our city attorney u we I had to increase that because uh the courts want
us to get our civilian involved anytime we're dealing with so bad licenses um that's decreased quite a bit. Uh part of that was because of we had renewal for our park security
cameras. Um so basically we just got our renewal for three officers this year licenses needs to be renewed and capital outlay look at purchasing um two tasers. Uh the reason for that is part of our tasers
are getting old. Some of this equipment was purchased with those co funds back in 2021. Just want to start look at trying to replace some of that equipment. Um, and then two, uh, the computer for myself and a receptionist needs to be replaced.
I think that's going on six years old. So that could schedule be replaced. And then two, looking at two less lethal pepper ball rifles for like $750 a piece. Currently our only less lethal options. Obviously, they're tasers, which gives us limited distance. And
then we do have less lethal beam shotguns, but the The minimum distance we can be is 20 ft. So going into a house that can be a challenge. So with the pepper balls, um you don't have that. So that
was the only reason. And I say too, one thing I forgot is for school car replacement. Um every year we budget 20,000 because we're on a two-year rotation. I know it's been off because back in 2022
we end up replacing two. So, we are looking at replacing. >> Um, with that, I don't know if there's any questions, >> car, you got anything? >> Nothing. >> Jamie, >> nothing. >> Right. >> No, thank you, Chief. This is a good
rundown. >> Thank you, Jason. Yeah. And then just as far as uh revenues consistent with other general fund departments, the property tax levy, local government aid, police aid, fines and forfeitures. Uh and then refunds and
reimbursements, you get reimbursed by the state for some training. And then another example would be um the T TZD program getting uh reimbursed from whoever is the uh grant administrator this year. I heard they're really fun.
more >> a lot. >> Uh so next department is park and wreck. Um property tax revenue. Uh we do get receive a grant for the snow wizards which is just we're just the um the pay agent, the fiscal agent, the pass through
uh local government aid, park rental fees are are pretty minimal. Refunds and reimbursements um we do get 41 $4,200 a year from Rice County for our compost site and just general reimbursements. Uh we do have franchise
fees for telephone and cable and then uh as far as the cell tower rental that by 45 grand uh due to T-Mobile cancelling their lease uh this year. So we'll have to
staff will have to work through that and determine where that additional funds come from. Uh, and then as far as expenses, the public works director included a staff report in here for for park and recck. So, I'll turn it over to him. >> Thank you, Joel. Um, good evening, mayor
and members of the council. Um, 2027 park equipment. I have no proposed equipment replacements for 2027. Um, park improvements, it's a big one. Uh, the trend of Memorial baseball lights. Muscoll has
quoted the lights at $341,800. The wire has been tested and determined to be faulty and in need of replacement. Estimate $80 to $100,000. Excel Energy is requiring the replacement of the transformer by the concession stand. Uh they needed to be
moved to a more accessible place. Um they're thinking somewhere on the north boundary of the Trenda baseball field. to where that 4ft fence is um on the north side. Somewhere along there is where they're thinking. Um 20 grand to
do that and have Stasnney come to hook the building back up and hook the park back up once that transformer is moved. >> How urgent is that move? >> Like do they want it done like right away or did they give us any timeline on it?
>> I've uh stood my ground pretty firm with them. They've asked to replace it. This has been going on since last summer. >> Okay. >> Um, just how the project went down when we had town ball. >> I had contacted Excel to get a new
cabinet for the outside. At that time, everything was fine. I think they waited till the last broom stroke until we poured the concrete and then it was it had to be moved. So, I've stood my ground. However, with the new lighting coming, they will not budge, and that's
just what it is. >> All right. >> Um, there are m multiple additional costs associated associated with this project. Um, we would have to remove and replace fencing on the north and west sides of the park for accessibility. I'm
throwing 10 grand at that just because, um, it seems like every panel of fence is $500. So, just throwing a number on it. Um there's an ash tree and pine trees that are next to the batting cage inside of the fence.
Uh that those would have to come down. Again, throwing a number on it. $5,500. Replacement of the sidewalk between the concession stand and the shed, so it's south of like where the bathrooms are in the um concession stand. 2500
possibly doesn't have to happen. It's just cement trucks, cranes, everything has to go over the top of it. I don't have a lot of faith that it's going to look the way it does today when they're done with that. Um, the other thing which is hard
for me to put a number to is the public works crew will need to snowb blow the outfield to allow frost to penetrate deep enough to sustain construction activity uh without damaging our irrigation system and preserving the plane surface as much as possible.
Really depends on the winter we have. If we have a winter like 2022, um we might need to hire another guy. if we have one like the last two or three, not a big deal. Uh the big number everybody's been waiting for is the potential all-in cost
of $479,000. Um we need to determine the funding and financial responsibility whether it's fundraising, capital equipment bonds, um debt service or a combination of bonds, savings, donations, and lost
liquor. Um we didn't have a quorum last night for the park board, so that was unable to be determined last night. Um I don't know how you guys want to do it. You want me to keep going? Do you want to stop at the DRS project and discuss
one at a time or do you want me to get through the whole thing and we'll just go after? >> I feel like one at a time. >> One at a time. >> Yeah. >> I don't know. >> Um >> and that's just Musco, right, Joe?
>> That is Musco. They have state contract pricing. So, we have two Musco systems in place already. And I guess my recommendation with state contract pricing and having two Musco systems,
that would be my recommendation is to stick with Musco. They're fantastic to work with. Their crews are amazing. They're punctual on time. Um the monitoring and technology that they offer is has been fantastic. It has saved me countless hours of having to
come back to town to be able to just run it from my phone. Well, you know, we tested out the wire. The wire didn't turn out good the way we wanted it to. Um, in my mind, my honest opinion,
I I really want to spend a lot of time talking about that wastewater treatment facility plant because that is going to come at the cost of debt service. And I at this time I don't want to add anything else to debt service until we have that conversation with the
wastewater treatment and how we're going to fund that. Um doesn't mean this drops as a priority. I just um the all-in cost it doesn't scare me at
all because I know that uh there's a lot of people that would volunteer to help. um you know cut down trees and you know help take care of that that field and whatnot, but hard to tell.
I just would hate to go into debt to go and and fix it and then, you know, not have the wastewater treatment facility be marked as a big time priority, which it is.
One thing I just kind of want to get out there for you guys to uh to kind of chew on a little bit here is talks with the aces. I talked to Phil and Daryl after a game one night and
$5,000 a year is going to sink that ball club. >> Mhm. >> Um they're paying for their own mowing, their own spraying. So, you know, I don't know if the council would ain in kind donations of the aces tear down the fence, the aces cut down the trees, the
aces do the restoration. They're all willing to do those types of things. Um, the other thing I just want to get out there is I I don't want this perception that the aces are some big bullies that aren't letting anybody play on their
field. In fact, they're letting lots of different leagues play on their field. And if the answer is no, it's it's because there's a schedule in conflict >> and it's first come first serve. It's that's just kind of how the world works. Mhm. >> So,
um, some projects that the ACES have identified for quite some time, um, they would like to put some drain tile in from the home dugout, which is below grade, to there's a storm sewer that's by the tennis
court. Um, the visitors dugout needs a new floor. It is settled and it has back pitch on it so the water can't get out. They would like to reposition that batting cage to allow the public to use the batting cage without have to enter the
park and um and then they're willing to work as much as they can. >> You know, they want to put the sweat equity in and and they really they really do. So, I just want you guys to have that information so that when you make a decision or whichever way we go
forward, just know that that is an option. You know, Joe, to piggyback off of what you said, um there's articles online that anybody could read about, you know, how important this DRS field is and how
much time and effort people put into that for it to stay the way it is with the ACES and and with everyone else working in conjunction with them. And the thing is is yes, it is on city property. the city, you know, does own
it, but it's designated for what it is because we never had a school in town. We don't have a a high school or a middle school. And um if it were to be open, it would just be like every other baseball field that
has been opened. And I see so many people on Main Street because of the people that they bring in. I mean, it is a whole entire group. They are dieh hard for baseball and that is what Lonzdale's identity has always been was baseball
and so I don't like hearing how you know well you know they they lock and key that park you know nobody's allowed to access it well it's not true just join the team try out join the team be a part of it
you know help them um continue to do such a great thing for the community. So, um it is a it is a big staple of our community community. It always has been. So, um I agree with you 110% Joe. Um I
think this is for the lights aspect. It is a big purchase. It's going to have to be a lot with the city. Um nobody wants to bankrupt the ACES or anyone else that's associated with it. Uh TCU has talked about replacing uh some lights in
Montgomery and maybe potentially we could discuss that with the school board and maybe knock that price down a little bit with Moscow because they might be going with Moscow. Um definitely trying to keep the conversation going as far as
uh you know considering debt service. It's it's kind of hard at this point of time. Um, that's kind of where I'm at. Um, I keep I keep looking at this wastewater treatment facility and I want to make
sure that that's done right 110%. Um, that's my that's my feedback um, as far as this whole thing goes. But I really just don't I want to keep it in front of us. I don't want it to just be can kicking. I think we got a good idea
of what needs to be done and think the aces are more than willing to to work with all of us. So, I'll pass it around. Jamie, you got anything? >> That sounds good that they'd be willing to do some of the work in house for
through the aces, like take the fence down, cut some trees down. Um maybe we could reach out to some local organizations too and see if they'd want to help out. >> Absolutely. And I I think all of that is on the table. This is just
worst case scenario. Um but yeah, they're they're ready. I mean, that's what they can do. You know, they want to keep be able to keep what they've got going, which is a good thing. And to just be quite honest with you, I don't want you guys to think public works couldn't do it because we
absolutely could. But that plane surface looks the way it is because of the lonel aces. They do that all themselves. I totally got it, Brad. >> Well, I don't I don't think we can in one hand sit here and talk about
preservation of the schoolhouse >> and then at the same time not talk about preservation of this park. I mean, it's a memorial park for a reason. >> There's historical significance to this park. Um, and Joe, thank you for, you
know, making the point of of the Aces do allow a lot of people to use that field. It's not just the ASUS stadium. It's it's a Lndale facility. It's used by not just Lndale, it's used by TCU.
>> Um, it's used by a lot of clubs um throughout Lndale. But I mean we can't on the one hand like I said talk about preservation of the schoolhouse and on the other hand not talk about this in the same same vein because these two
pieces are a big part like you said Tom of the identity of Lndale. Um, and I think if I heard you correctly, and correct me if I'm wrong, and I I I agree with you if this is what I understand, staying away from
bonding for this project. >> Correct. >> Yeah. And I would agree with that. I don't, you know, I think if we are going to bond, if we're going to borrow money for for any projects, I think we have bigger fish to fry that are are going to give us a better return on that
investment. Um, and there's other ways to go about this, especially because we have partners in this project, whatever level that may be, whether it's, you know, getting their their hands dirty, whether it's putting
together fundraisers, whether it's reaching out, you know, whatever those things may be, we have partners here. So, I think it's it's it's hard to even say what would we borrow because we don't know. I I kind of want to throw something out there. And Joel, tell me
if it's too late, but um if the business park ends up closing, you know, that's immediate cash. And I know we said it's to go to the the bonding for the business part, but I mean, that's a big chunk. And I just
talked with Tammy today, which Thank you, Tammy, for staying longer than you had to. I I I appreciate that time and she had even said that CDs have gone up and they go off of a sixmon long investment and so I mean maybe we
could work something out there too. I I mean there's options >> do a half and half and not pay off the full debt service on the business park you're saying and then throw some of that money towards this and kind of split the >> Yeah, split here. Is there I mean
Yeah, no formal action has been taken by the council. So, >> right, >> it just hasn't been closed on, you know. And again, that's one thing that >> it just goes back to what we were saying earlier was we want to wait till we close to >> Well, I think the unfortunate part there is um
this budget will have to be submitted the preliminary before we know because closing from my understanding if correct me if I'm wrong, the purchase agreement on that business park was Octoberish. Is that correct? We're looking at
October for a close date somewhere in there. >> Uh yeah, I'd have to look back. I know from there was a x number of days from when it was signed >> and you you got the purchase agreement, right? >> No, actually they wanted to renegotiate and I said, "No, this is what was
approved by the city." >> Well, were they going to give us more or >> Yeah. >> Usually doesn't work that way. >> They want to fund this project for us. So, it was at the end of last week that I was told they would be in the next few days.
>> I know they got a business down in Iowa. So, they they go down there every single week. Um, but as this budget, so just real quick, as this budget sits, we are not accounting for the sale the transaction
of the business park. We are literally using dollars that we are receiving to the general to pay for the bonding for the business park, right? The debt service or are we accounting for the sale >> to pay for it?
Uh I have not um put any revenue um from the property tax levy uh in the business part fund as of now can I touch on the grants I've been I've been uh
plugging away 8 n 10 grants, phone calls, no success. Um, we're just not eligible. Infrastructure is just generally not eligible for these grants, for the twins, for the Harmon
Kill, for the all these other ones. I' I'd say the one that we have, we're at least eligible for would be the grant from the DNR. Those applications are due March 31st of 2027.
based on how this dispersements have been going with grants that we've already received. I I mean, we're talking end of the year 2027 for So, I just and it's not for sure. So, I just want to let you guys know
I've been calling and calling, but the eligibility is the is the biggest issue. I'm still searching. We go to a lot of my family, we go to a lot of baseball games, and I've been asking around different teams, different this. What do you guys do here? What do you guys do there? So, I' I've been working on it uh
to try to get it to be as least painful of a number as it possibly can be. >> How long is that dollar amount good for >> from Musco? >> Mhm. >> Oh boy. I I would say typical quotes are
30 or 60 days. Um, I can look here quick and find it, but I would 60 days. I don't get the perception that Musco is going to on day 61 add
to this. Okay. There's a way and just got to figure it out. I I know there's a way. Um but just like everything else, you know, like how we moved forward with,
you know, the water tower wastewater treatment facility plant, you know, so long as we have a number, you know, we can reach out to, you know, a higher elected office and tell them, hey, this is what we're kind of working on. This is the dollar amount. What what can we participate in
with any other funding? and um this year our congressional district um representative is isn't going to be the person we've always had. So uh it's
going to be somebody else. So that's a little little tough part in that equation, but um we'll see what happens. So I I would say although Musco has been great to work with, I say I don't see
them raising the price on day 61, but technically they can, >> right? >> So I guess I think we need to decide what we if we want to do it or not want to do it or if I want to continue on and what we're going to do if it's if it is a project
that we're going to pursue. I mean, I think that speaks to Musco. Um I can keep going here with the STA park improvements. Um this originally was the
number one priority for 2027 um that the park board had determined. The project consisted of extending the trail from Willow Creek Drive to Stika Park and connecting the two parking lots. Addition of a ped ramp at Willow Creek Drive Southeast, paving both
parking lots, addition of curb and gutter around the parking lots, and the extension of the storm sewer pipe to allow the trail to remain on the south side of the street. Um, the engineers estimate for that project
is 275,000. Turn this one over to you guys if you'd like. Gary, >> I don't like that everything's so expensive, >> but this we did talk about it because it is a safety issue. It would also um
alleviate the need to have the um pylons up in the street, you know. Um and it would just finish off Stika Park then and pave those parking lots because we've been talking about paving the
gravel lots that we have around town and we could check that off the list, but it's very expensive as everything is. Well, I'd love to see it happen. And I know the park board was behind it, too.
I don't know. That's all I have for now. >> Jimmy, I'm good. Right. >> Nothing. Well, I guess I should say nothing. Um, I'd be curious to see since there wasn't
a quorum at the last park board meeting. So, there's clearly no recommendation from the park board as of yet. Well, the recommendation was the STACA park and then it shifted to DRS, but now um we didn't get to
discuss it in detail because we didn't meet, but we did get a couple of emails from a couple members who were absent who were going to be absent and they were both not in favor of the DRS project at this time. Um, so I guess I'll be curious to see what next meeting
discussion comes about now that we have some hard numbers for the project. >> Well, I mean, you're a voting member on park. What do you think about the DRS versus the safety? Which one do you want is more of a priority? >> Well, >> because that's a majority right there.
>> Yeah, it's hard because I appreciate DRS and the Memorial Park and the ACES and the partnership we have with them. I do think it's important especially if we are you know with founders committee in the schoolhouse you know trending that direction of his um preserving history
and things like that. Um, so it is important to get it done and but again safety is important because with the kids out crossing the street and it's just getting busier down there with vehicles and it'd be nice to have that
connecting path and and check off a box that we actually have a park complete, right? So there's there isn't a reason why um both can't exist on a priority marker.
Um I I believe that safety first always, right? >> Yeah. >> And so if in if it's of your choosing and um you're in agreement with the three that uh want to do safety, then I think that that is
the recommendation from park board. Um, as far as the DRS lights, I think we just need to find a funding source. >> And I mean, we got numbers, as things keep moving along, we can figure something out. But as far as with your
budget and park dedication dollars, I think that time is better invested with, you know, the safety aspect. Um, again, it's just one of those things where we keep looking for all these grants and whatnot, and they always disclude the
lights. Um, but yeah, I I'm I'm still going to find a way for these DRS lights. There's got to be something out there. But as far as the park board, I'd stick with your safety and go ahead and plan what you can with that.
>> All right. I just wish it wasn't as expensive. >> I might have misspoke. 225,000, not 275,000. >> Yeah. 200 Yeah. 225. >> Sorry. >> No, it's fine. It's still a lot of money. >> It still is. And And just so you guys know, like this is the Cadillac.
>> Mhm. >> I mean, there we didn't want to cross off curbs around the edges of the parking lots. You we can mold this a little bit. >> But isn't that one of your priorities from people just parking on the grass and wherever? I'm I'm just saying it's
if it's too much money, but if you go down there when there's T-ball, there are vehicles everywhere. >> Everywhere. >> Everywhere. >> And it's hard to get down that street. >> It's >> cuz what's included in the packet is staff's recommendation. >> Correct. >> Yeah.
>> Okay. >> And I Yeah. And I think that the park board from discussion we were having, they were on board with let's do it, get it done, check it off >> instead of just having partial things hanging out all over the place.
>> That's where I'm at, I guess. Keep cruising with trail improvements. Um, just for content so you guys know, 2023 we reclaimed and paved the trails along 8th Avenue Northeast from Fig Street to Ash Street. We did 15th Southeast from Connecticut to Deer View
Drive and the Trend Memorial Park from Second to um the Trend Memorial Parking Lot. That was about 150 grand without engineering. Um, addition of the in 2024 addition of the trail of Pedraps along 8th Avenue Southwest. And then we
reclaimed and paved the trail on Ash Street Northeast from 8th to um Birch. I had a typo in there. Um 141,000 did not include engineering. 2027 proposed would be to replace the
trail from Fig Street Northeast from 1st to 6th. Um that budget would be 175,000. Uh overall, the city's been doing a good job identifying the trail replacement needs and projects of this size have typically addressed the trail sections
that are in poor condition as identified on our 2021 trail condition map. This 2027 project also aligns with that. Um however, an additional trail along 15th Avenue Southeast from Highway 19 to
Commerce Drive Southeast should be considered. staff anticipates an increase in pedestrian traffic with the upcoming addition of quickrip. Um the last two I got on there are compost grinding at 21 grand and repairs and maintenance at 35,000.
Um the compost grinding at 21,000 would move us to a scheduled twice a year instead of kind of shooting from the hip when we need to do it as a basis. Um, cameras are working, the police are
working, the sign is working, and the video is working. So, we've noticed a lot of improvements up there since all of those things have come together as a whole. So, however, with the amount of trees that are dying,
it is what it is. It just is going to be twice a year. So, um, thoughts on trails and compost >> that trail like the proposed I agree about the 15th from Highway 19 to Commerce. It would be on this side of
15th or would it be over on Dollar General side? >> I think that consideration of that trail um, >> there might be a time where it ends up being on both sides, but now it's adjacent to City Hall because Quick Trip is putting a sidewalk in. So it would
actually create a loop. >> Okay. >> What does engineering typically run on those? >> 20. >> Just wanted to see. >> I just wanted to see what he do. >> Can we just making sure you're still paying attention? use one from a
previous project and doctor it up >> that stays pretty consistent 20ish 2025 >> I would say yes to that because our projects stay consistent so >> and that's not factored into that 175
correct >> we'll see I I think it's a pretty good number to throw at it close. I mean, it's about 30 last year. So, okay. >> And I agree with you on the compost grinding twice a year.
>> I mean, that >> it just gets out of control. >> That brush that branch and brush pile, it's amazing last few years how big that thing's gotten consistently. I remember years ago it was just leaves
pretty much leaves everywhere and now it's sticks and branches and >> I mean I myself am turning one to two people away like I'll come and meet with Joel at city hall and I can see somebody you can just tell >> and they don't know where they're going like okay yeah
>> you know the police have been turning multiple people away so >> well and honestly It's the most tidy, wellorganized dumping facility you've ever been in in
your life. >> Scott Dubon does a fantastic >> outstanding job. I mean, I was up there this weekend. >> Well, I wasn't over the weekend, but uh I was up there one day dropping some stuff off >> and he was up there and he is
meticulous. He is his baby signs and moving, you know, pushing stuff back and making sure that the barricades are put back just in the right spot. I mean, >> it it's it's so nice to see how much the staff
cares about what they do and what our facilities look like. So, I mean, it's >> Yeah, probably just I I could I could go on. It's just amazing. >> If we're turning people away, could that be a revenue source? charge them if they're not a Lawndale resident.
>> Two grand. Let them illegalize. That That's my >> the moment they unload that trail. >> That's my That would be my We want nothing to do with that. >> Okay. >> No, you're looking at manning it. Happened to have the sh there. >> That was the whole reason why we went the two grand mark was
>> if you're going to do it, then you're going to get hit with it. And >> that way we don't have to have somebody working it in the fence and all that. >> Yeah. and and open and close times. >> We were getting close to that with only Lawndale residents, just word
of mouth spreads. Hey, dump in the lawn sale. >> Yep. >> Thanks to the police and the cameras and the signs and it's I don't want to say come to a screeching halt, but it's definitely slowed down. I um I went and take my or
took my daughter fishing and I parked up there and I was with an officer and there was about six trucks full of debris just you know from cutting down trees and all that and they all got turned away. Every single one of them
they're all from a different city. So it was kind of kind of interesting to see. >> Funny when you asked what's your address? >> Uh one two three Let me see what this dollar sign is right here. >> They see the cop, then they see the big
sign and they go, "Oh, can I dump here?" Well, where do you live? Elco. Uh, no. Sorry. They turn around. But no. Um, I'm glad that you got uh Big Street Northeast on here for uh the uh trail.
Um, I think that's a big thing. It's a pretty faded sidewalk or walkway. >> It is. And later on here, we will see why that one goes hand in hand with the
street department. So, um, also here, just for you guys, I don't know if you need me to go through all of them. I certainly will. Um, there is a staff report here from the April 13th parkboard meeting of just getting our priorities in line. So these
are all the projects that we've discussed, excuse me, discussed in the past. Um, and of this list, the speaker park is what came to the top. Um, but just a reference for you guys to know that
the park system is a pretty complex thing. >> Any more questions about parks? Nope. Uh >> well, before Joe gets into his expenses, uh for the State Department, revenues, uh property tax levy, um state aid for
street maintenance, um municipal state aid, uh had Jason include a presentation to to go over that tonight so we can discuss that and I'm assuming begin that process. Local government aid, snow removal, uh refunds, and and
reimbursements. Unless there's any questions, I turn it over to Joe. >> Um, okay. So, street department, we got Milan overlay is Fifth Street Northeast, County Road 96 to Gibbon. Full depth reclamation is estimated at
$540,000. That includes engineering, spot curb, and gutter repair, and contingencies. Staff is proposing the project limits be counter road 96 to 8th Avenue Northeast. So we can cut that number in half to
$280,000. Um seal coding GSP88 10th Avenue Northwest and or Industrial Drive Southeast Industrial Park Drive Southeast. Um those are some of the milling overlays that we've done
in the past. Um, I think 20 grand. Get those comfortably done. Engineering is general. Otherwise, engineering costs are typically included in each project. For equipment, a new single axle plow truck is $300,000 or more. Uh, a used
single axle plow truck, I'm going to throw $175,000 after that. Um, for a number the from Forest Township, um, they should they have ordered a new truck. they'll be having a new one coming
whether it's 27 or it just depends on when they get it. Um I threw $150,000 on that truck. I'm not comfortable going any more um just with the used market. And then it's a $25,000 to get the brine capabilities similar to the
International, our newest plow truck. Um, I'm going to stand firm on that because the north half of the city does not receive the same level of service as the south half of the city. We rotate the truck to make it more even, but that brine is unbelievable. So,
um, I would highly recommend 25,000 be added to the purchase price of that truck. >> So, people on the north side of town get a tax break. >> Yeah. Right. >> Sorry, Curry. Dang it. >> Let's just stop flowering it all up all together.
>> No, keep up the south side, please. >> Um, street maintenance materials, crosswalks and striping 5,000. Um, patching curb repair, manhole gate valve, and storm sewer cast and repair 15,000. It's been a pretty good uh system we got inhouse. Um,
getting them back to the level that they need to be. chemicals for the curbline weed control, $1,000. Signs, $1,000. Um, the signs, we really hit those hard about 6, eight years ago, something like that.
So, all of the signs are up to the retroreflectivity standard that was going to be enforced, but apparently they dropped it. So, >> of course, >> we are all good. Um, Cintas is pants, rugs, rags,
um, and our shirts. Um, out of the same account, sweatshirts and jackets for the guys. Um, I've got long-term goals on here. Skid loader 50,000 plus plus hour um machine for a trade.
A street sweeper 250,000. >> Is that a additional one or >> what's that? the street sweeper. >> We only need one. So that would >> Can we trade our other one and get any value out of that? >> I'm going to say not much. I believe we purchased ours. I don't I'm just going
to throw a stab at it, Joel. I don't >> 16 I think. >> 60. >> It was 60,000. Yeah, but I think we bought it in >> 201 12, something like that. It's been a It's been a while. um
replace the 2016 and 2017 F-150s. I think it's no problem getting 15 years out of the trucks. Um so that puts us at 2031 and 2032. Um then paving the remaining unpaved alleys. Um they're on a map that's
attached here, but we got Birch Northwest to Cottonwood Northwest, Cottonwood Northwest to Dogwood Northwest, Delaware Southeast to Florida Southeast, Arizona Southeast to Colorado Southeast, and Colorado to Delaware Southeast, and then Mil Street.
Um retention pond cleaning. Um in order to get a figure for that, we need to do investigative work. And I have received quotes anywhere from 5,000 to 20,000. Um I don't think I get much for 5,000.
So somewhere in that range. Um the $20,000 was a figure from Bolton Bank. So, um, if you guys have any questions about the street department, I would be happy to answer.
>> How much were the signs that just got put in today at the disc golf park? >> I just signed the invoice. I I think it was like 87 something. >> Okay. For all four of them or per?
>> No, for I can I can pull it. I'm just curious. >> But that's that's for parks. >> Oh, it is >> for streets. No, >> I'm just kidding. >> Oh, there goes that priority. >> I know. Now we're done. >> Do we absolutely need to be paving unpaved alleys?
>> Mil street. >> Well, I can tell you one thing, and Jamie, I think, can attest to this as well. um when you have gravel alleys, March, April are very difficult months for those. Um the other thing is those
alleys are also used by our garbage service. So Jamie, you can I mean we we do our best, but they just they fly apart in those months. The problem with Mil Street is to pave that, you would pretty much need
to dig down and rebuild that base because there's no base and spots on Mil Street. We all know that there's spots where there's a nice base because we were in there and did the water line and put it back right. But the other parts of it, it was let's
throw some gravel on this dirt and call it a road. >> $216. All right. >> My 87 was for my ballards. >> I just approve them today. >> Um I think uh as far as a necessity as
well, it' be my recommendation that if we are forcing residents to pave their driveways, I believe we need to lead by example and pave ours. And that was kind of the thought behind
the parks um gravel parking lots too. >> But that's long-term goal. That's not >> those are long-term goals. I don't think we can afford to uh just go ahead and check them all off the list at once. >> No. We made an offer on that plow truck.
>> No, >> it's kind of a reserved for us if we want it. >> Gotcha. I think the Brian thing is a is a must. As a northsider, now that I know that I'm >> now that I know that I'm being neglected, I'm a little bit uh a little
bit upset. >> You're getting the service most of the time. >> I thought you said we're getting the >> We We flip-flop them, but >> So, it's like every other year. >> Every other plow. I don't know. I got kind of Maybe I just need some more sandbags in the back of the pickup. I guess
>> maybe you just need 99 more houses in your backyard. >> I mean, that could get us some money for a new plow truck. >> I'm not going to lie. >> I got proved wrong. The thing that just wasn't it just wasn't computing in my
head is how we put a salt solution and add salt technically and it will reduce our salt. It it absolutely does reduce the salt sand that we use by about half. So
>> and and it is more effective. >> Mhm. >> So you have better coverage. >> Yeah. Faster acting, longerlasting. >> Mhm. >> All right. Thicker grow hair. The ultimate break. >> Yes.
>> That'd be our money maker. >> So, on this curbline weed control, have we had the uh chief weed inspector make sure those numbers are correct? >> Yes. >> Okay, good. >> That's just getting the >> Look, I got a deputy. Well, I know. We I
was having a conversation with your deputy the other day about some weeds that they just couldn't get under control. And I said, "Why haven't you called out the chief weed inspector yet?" >> Yeah. There's a chain of command. >> You have a name badge that shows that you're the chief.
>> Hi. Hi. >> Yes. >> Joe, I offered Joe a shirt and he still hasn't given me a size. Well, unless anyone has any questions, I'm going to turn it over to Jason to give the presentation on the municipal
state aid street program. All right. Thank you, mayor, and members of the council. Um, I'm just going to jump right into it with no introduction. So, the municipal state aid streets or MSAS program
um is comprised of cities with populations over 5,000 per the Met Council estimates and are designated um as state aid communities. Lndale's estimated population is roughly just over 5100.
Uh the MSAS provides funds sourced from the statewide gas tax and allocations are based on population and construction needs relative to other um municipal state aid street communities. So there's
a an overall allocated pot of money that is uh divvied up between all the state aid communities. The state aid program provides roadway construction and maintenance support to improve safety, mobility, capacity, and
integration. The approximate uh aortioned amount for 2025 was 256,100,000. So that's that total value of the bucket. Um, and then
kind of looking at some communities that were of similar nature to Lndale. Uh, just for a frame of reference, had you guys been a stated community in 2025, it probably would have been around $250,000. Um, and then your the allocation is
split into two different funds. One for construction and one for maintenance. And I'll get into both of those here. Um, so for construction funds, they're used for construction projects on your most heavily used um and your designated local roadways. Those being designated
within your state aid system. Um, they're used for enhancements or participation on county and state aid projects should any of your state aid routes overlap with county and state roads. Um, it requires the development of more
extensive construction plans. So that's kind of the catch 22 with this is although you are receiving state aid funds, state aid construction projects generally have a higher price tag on them because there's um requirements that need to be met such as minimum
street widths. Uh there's additional testing that's required um and also uh prevailing wage contracted wage rate compliance. Cities are incentivized to use their funds when they have them. you can advance or borrow ahead up to five years
worth of your allocation, but once your balance is too high, the city forfeits its allocations and funding that's above the maximum balance. So essentially, it's a use it or lose it type system. Um, and your balance does not earn interest.
Maintenance funds are used for construction activities such as crack sealing, seal coating, pothole patching, milling overlays. Um, and there's kind of a few different ways uh that your maintenance funds can be allocated. Here are some examples.
So, you can look at a dollar amount per mile allocation. So, in this example, um I think Lonzo has approximately 26 miles. So, if you looked at an allocation of $1,500 per mile, you'd multiply your total mileage by the 1500
comes to be just shy of $40,000. Um, and so then in that previous example, if you were allocated the 250, you'd have 40 to go towards maintenance. The remaining balance then would be used for construction.
Um, or you can also rather than the the dollars per mile, you can look at it as a percent of your total allocation going up to 25% without any additional reporting requirements. So, the example I have here is if you were allocated $200,000, you'd get 25%
of that to your maintenance fund and the remaining balance then would go for construction. Um, you can increase that up to 35% but there are additional reporting requirements associated with that. So the procedure to establish a state
aid system uh the first step is to have a population over 5,000 to become designated. Check. Designate a city engineer. Check. Next step would be to fill out a certification of mileage. Um
and that needs to be reviewed and approved by the state aid department. You would then establish your state aid system. using your allowable mileage. That again needs to be reviewed and approved by the state aid department um and presented to
council with a resolution passed accepting those state aid routes. And then just one other thing to note here is that your state aid system uh should be reviewed and revised on an annual basis. So you'd be updating your certification of mileage annually as
needed. Um, should any new streets be constructed, that might increase your total mileage, which then would increase your u mileage certified. Um, and then also updating your needs or your roads that are designated as state aid routes.
So, a little more information on those upcoming steps. Um, the certification of mileage is a form summarizing the city's mileage. So Lillo has approximately 26 total miles of roadway. 20% of your
total mileage can be included within your state aid system. So that would equate to about 5.2 miles to be to be designated as a state aid route. Once your your mileage is certified uh
rem reviewed and approved by the state aid department, then we would establish the state aid routes. Uh, a goal is to maximize your eligible state aid miles. I said here use all or most of the 5.2,
but you would very much uh be incentivized to use all of the 5.2. Um, and you're identifying roadways with planned future construction. Um, identifying roadways with your highest traffic volumes.
They can be streets that um county I don't know what's going to typo there. Uh streets that connect to state aid highways or provide access to churches, schools, recreational areas, etc. Um and projected to carry higher traffic
volumes or uh a street that is designated as a collector or arterial. Um also your routes can aid highways and municip and other municipal state aid streets. Uh recommendations and next steps. So
the recommendation I guess here for tonight would be to have council indicate support for staff to pursue the next steps in establishing state aid routes. And then a summary of what those next steps would be would be to complete the certification of mileage. Once
that's reviewed and approved, establish uh and submit the proposed routes. Once those are reviewed and approved, uh we would come to council for a resolution accepting those state aid routes. And with that, I can answer any questions.
>> All right. Thank you, Jason. Jamie, you got anything? >> Not right now. Right. >> So, a full depth reclamation project like we're talking about, would that be considered maintenance or would that be considered new construction? >> I believe that's considered construction. It doesn't necessarily
need to be new construction. It can also be reconstruction and a reclamation. I think as far as the meter tipping maintenance versus construction, I think falls on the construction side. >> Okay. Because it seems like the bigger pot of the money is for construction
over maintenance. So, this would incentivize us to not do just straight mill and overlays anymore on some of these roads. It' be full depth reclamations. And >> that was the reason why we did that this year on Singing Hills. Um
>> 8th Avenue Northeast. It's not that old. Cracks reflect through right away on a major trunk street. And it's just frustrating that >> we just did it. >> Mhm. >> Yeah. So, >> which I'm sure is going to be number one on the list of mileage for this, right? Is eighth.
>> I would have to agree. >> I mean, especially with the apartment coming in there. >> Yeah, that's all the questions I had. I was just curious about that and that I'm glad that was the answer. >> Gary, >> I'm indicating my support for pursuing
the next steps. Yeah. Um, yeah. I mean, I'm I'm excited that we hit it because it it helps a lot, especially with a lot of future developments that are ab budding county roads. Um, you know, we can use some of these dollars to go to that and
help usher in that development. So, I'm all for the next steps. You got anything else you want to add, Ding? >> No. All right. Thank you, Jason. >> Do we need a motion to indicate the
supporters? >> I don't think it's necessary because we're going to be bringing a a resolution to you guys for for approval of the whole >> Yeah. >> whole program. >> All right. >> Well, the fact that we've been wanting this for two years, I think. >> Yeah. >> So, we're in support. >> Good work, Tom.
>> Yeah. >> Yeah. >> Yeah. That was a lot of work. All right. Anybody else have anything they want to add, >> Joel? Corey? >> No. I was just going to say, yeah, unless you guys have anything else,
>> chief. Joe, >> I'm good. >> All right, Jason. Other than that. Okay. >> All right. Well, I really enjoyed this meeting. Thank you everybody. And um I'll entertain a motion to adjurnn.
>> So moved. >> All right. Motion by Miller. >> Second. >> Second by warm description. Any further discussion? All in favor? I >> I. >> All opposed. >> All right. Have a good night, everyone.