hello everyone and welcome to this council meeting today Thursday February 13 2025 if you could all please stand and say the Pledge of Allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God
indivisible with liberty and justice for all all right roll call Brian rers gersan here Cy Miller here Tom bird here jamesa here and Scott palava here all right approval of the agenda uh since this was sent out to the
council um there was an additional uh pay app for the city hall project added you guys should have received that information yes yesterday afternoon y make a motion to approve the agenda with that addition uh make that uh
item uh B which one you want a des B okay Item B motion by pava I'll second second by Miller any further discussion all in favor I I all
oppos motion carries there are no minutes on the approval no public hearings presentation of citizens petitions and comments comments limited to two minutes so if you are not on the agenda now is your
time to speak okay nothing on the consent agenda there is no old business so we are moving on to new business before I go into new business council members what I want to say is this is um for now on um if we
want to engage in a discussion uh seek to be recognized first this is something that way spread around the table um and given other council members time to speak so please seek to be recognized limit yourself to two minutes uh ask your questions make your points and uh
let's stay on topic and let's have an efficient and effective meeting so carrying on to new business consider approval of change order number three in the amount of $646 to20 relating to the City Hall remodel
project Dana hiek what that Council mayor thank you for inviting me tonight um some new council members so nice to meet you for the first time um I'm the architect with WTH Architects and Engineers I'm Dana Lich um yeah you're right the first three items on
under new business the first one is the change order for 60 $ 6,462 that includes some changes to some soft design uh there was a credit of 3,800 for removing the controls from the project uh we added some hollow metal door and window changes and then uh
updated an existing fan in the bathroom which didn't work we didn't realize it didn't work till we got in there um so that is a total of change order number two of $ 6,462 120 is that the fan the $188 under
equipment is that the fan would be uh $523 75 that would be replacing the exhaust fanss for the bathrooms okay so that's more than just a bath fan that's a a low pressure it's more than just a bath yes I can't give any more details on that
but um the second item is pay application number one and the third item is pay application number two uh those were submitted uh ahead of each other pay number one was submitted ahead of number two uh they just didn't receive final signatures until uh this
month to be approved for payment and then just a brief recap of where we're at with the project schedule uh the month of February the sheet rock is installed and it is being sanded and prepped for painting um they're also
installing tile in the bathrooms right now and then in the month of March then we'll have our painters coming in and they'll be painting and then putting in ceilings behind them as they move across the space month of April we'll be installing fixtures lights uh carpeting
um finished trim Corner guards TV brackets and really finalizing and then April uh 21st between April 21st and April 30th then we'd be doing our substantial completion punch list at that time with 100% occupancy by May
15th actually they said they'd be done by the end of April so we'll probably have our per our punch list for substantial completion probably April 15th and then 100% complete by April 30th just to clarify so I think their goal was to be for you to occupy the
space by May 1st did I miss anything do we need to make an individual motion for each item yes pleaseure I can I can reread it too so I mean I don't care if you want to the motion are to approve order number three
we can go right into motion a motion to approve the change order number three motion by rision second second by palava any further discussion all in favor I all opposed motion carries consider approval of
application for payment number one that was just one order okay motion by pava a second second by Miller any further discussion all in favor I all opposed motion carries consider approval of application for payment number
two so Move Motion by or misstion second second by pava any further discussion all in favor all oppos motion carries thank you you thank you be next to that new city hall we
won't have this problem [Laughter] huh all right update on and discuss the city's classification and compensation study Tessa Melvin and David Dr Associates
yeah thank you mayor and counc members perfect oh no the lights are out so I'm going to like put you guys right to sleep um thank you for having me I am here I was here earlier in November to kind of give an overview but with change I wanted to make sure that the new
council members had the same opportunity to kind of understand what the project includes where we're at um and kind of um decision points for the council to think about so I'm just going to explain a little bit about who we are the scope of the project current process next steps and answer questions this is not
formal so if you have a question ask it right away don't wait um because I know if I wait then I'll forget what it was so please just ask as we go David drowns has been around for more than 20 years started as a civil engineer and then he created the finance side doing tip
districting Bond sales and economic development eight years ago we we started HR so we work for class and comp executive Recruitment and org studies and the thing I always say that we're a little bit different we've all worked in local government um so we're not just
Consultants who are telling you what to do we've actually been there so we kind of understand both sides of it I lead this area I have 15 years a City and County government experience former city administrator in Maple plane worked in the city of Shoreview and also worked for Dakota County and I have a doctorate
in public admin Administration um so one of the questions I always get is why do we do these classification and compensation studies you know you are paying your employees are here so one thing we want to do is the job descriptions which um we're writing right now we want to look to see if
there's changes in the duties perform sometimes they morph into different things sometimes you have changes we want to make sure changes in organizational relationships the biggest thing right now is Recruitment and Retention issues so there is a labor shortage of those that are applying for
jobs they don't always have the certifications and lur so all cities and counties are kind of trying to compete for each other for the same people and then the last piece is statutory compliance so every three years the city of lawdale has to do a pay Equity report
and that says here's how many here's who the positions we have in the city here's how many males and females we have and here's how we pay them Minnesota is the only state that does this Colorado is starting to do a pay Equity report but it what it was intended to do is only
look internally to make sure you have internal um Equity it doesn't look at the market so it's not looking at your neighbors to say you're paying competitively it's only making sure that you have Equitable pay grid for the city and if you don't pass that so you
just like decide how you're going to pay nilly Willy and there's no Rhyme or Reason and it doesn't pass you could lose um local government Aid it is tied to the state um so the classifications of jobs so when you have like a job title um it'll
have like a grade and then the pay range that's what I say is a classification they are based on job descriptions alone the job descriptions written for what's needed for the position not what you have um and that usually is determined Again by those pay Equity or comp worth
you here um it only looks internally and then updating those is important the compensation plan or what you guys would say is your PID grid that's really based on looking where you want to be to the market your competitiveness how many
steps how many grades you know all of those things so I always say at the end of the day your Compensation Plan consist of internal Equity making sure we're paying within Market competitiveness set by the council and then updated job descriptions or pay
Equity so this um project includes cluded a full study so the full study basically means we are looking at the market we're looking at job descriptions re writing them employees have got to have their input so far we'll send them back and they'll get to appeal if we
missed anything then we'll start classifying them for pay equity and then we'll have a classification appeal process and then the council will kind of get a full package of here's what we did here's where you are to the market um you guys can determine pay philosophy
and then we'll work on cost options um this is really in depth so so far we did employee meetings the employees completed that position questionnaire we rewrote job descriptions um I'm just ready to send them back to um employees so that they
can appeal if we missed anything and then we'll be at that we did because I'm going to say you guys are a split year we started in 24 we did a 2024 market analysis but because we're in 2025 we're updating that with 2025 numbers so um
that we're just updating right now with new roster so um I just want everyone to know that we're doing both because it's a weird time we started right at the end of the year but we didn't finish so we want to make sure you have accurate numbers and then classifying those jobs
the classification appeal and then again working with the council to Cal calibrate your pay grid what that looks like budget implementation and then a final report um I always get asked like what is going on in the market and I would say um
definitely an increase in early retirements or recruitment side is definitely seeing that people are leaving their careers just changing up labor shortage like I um explain increased work from home so I could work for hennipin County living here that has
made some of the wages competitive um shortage and specialized training so if it requires a lure or certification less people have those so it's harder to get um 23 and 24 I would say the market really focused on making sure the public
sector was paying retail entry level jobs so like $20 an hour making sure their pay grids were close to that um last year legislation removed the salary cap so there was a salary cap in legislation that said if the governor
makes x amount you can't make more than him as a public servant or her unless you have an exception that has been removed and we're definitely seeing um some entities really taking that and going to increase their wages because
they've been capped for so long so I just kind of throw that out there so you can kind of see what the focus was and kind of where we're anticipating the focus to be um project objectives so when we look at your jobs we'll look at flsa like
non-exempt and exempt status making sure that your pay is Equitable but it's also competitive to where you want to be to the market aligning your policies with class en comp too and just kind of creating a system that you understand and employees understand how it works um
it's not a staffing needs I'm not doing an org structure or there's no strategy to cut cost or eliminate positions or reduce or increase pay I'm really here to run the numbers and say here's where you are the council really gets to
decide here's where we want to be and here's how fast we want to get there so um I always want to clarify that Milestones are kind of when the council makes decisions we had an introduction project meeting that compensation
philosophy those will probably start having is where do you want to be to your benchmark if you have 10 benchmarks do you want to be the average do you want to be a little bit above what does that look like um comparable organizations we already worked with staff and the council did approve those
Benchmark communities so I'll show those in a second but that has been done um and Benchmark communities are again those who are near you look like you act like you and we'll describe those in a little bit we had a kickoff presentation for staff now we're writing them so the
job description appeals will come back if we have any changes we'll make those and then the council will then look at classification appeals and then that recalibrating um any cost implementation of the grid and and and deciding when do you
implement is it this year is it next year and what does that mean to the budget um like I said benchmarks are who do you look like who do you act like who hugs you or surrounds you they are also based on indicators so tax capacity population revenues
expenditures um we do have some Spotlight benchmarks I like to add those for communities that are right next to a large one you can't ignore them but you don't want it to skew your Market data so we'll look at your benchmark average separate and then the spotlights we'll
say here's where they are so you can kind of see a comparison of where you're falling in line with those so these are the benchmarks that were approved by Council and you'll see the there are three Spotlight entities
and those again will be average together but separated so they're not going to skew the market average are there questions so far I spoke a lot and okay um the pay philosophy again um is
kind of where you guys want to be in relationship to that market so textbook would say within 5% of Market average if Market average is 100% I would say some entities are starting to go a little bit higher just to be competitive um but again that set and it's set by your
benchmark average um and um the council gets to decide that so no two cities are ever alike because they have different benchmarks and a different philosophy how the job classifications this is a question I always get I don't know how the grades are determined um who's doing it I'm
doing it so I don't know anyone here I'm objective but I'm looking at the job description for what's needed for the position so we look at qualifications education experience for the job if you have a doctorate degree but it's not required we're not going to put that in
the job description because if we had to hire I always say if everyone wins a lottery and we hire tomorrow no one would be able to replace you when I was a city administrator I have a doctor it's not needed and I was a TIG welder so I can weld for public works but if they put that in my job description I
think it would be pretty hard to replace me it's just some skill that I have everyone has those additional skills um decision making um kind of how it impacts you your department the whole city problem solving Andor supervision relationships
are who are you communicating to and what are you communicating to them effort both mental so accuracy deadlines and physical effort and then conditions or working hazards or just your working environment so the difference in the
slides if anyone goes back to what I did in November is in November we didn't have the liquor store in there because we don't pull anything on our analysis unless it has at least four data points because it's not statistically significant in your benchmarks there aren't that
many entities that have it so what I did is I pulled some similar and I am working to have a better Benchmark of those but I just wanted people to know that I didn't ignore them but of those we'll have to look at the benchmarks that were approved and then the list
that has equal um operating expenses we determined um and I can provide that list but overall what this means is in the ones I looked at and again those aren't finalized I just wanted to number is the First Column is the title the men
your Max and then the market men Market Max um mean you'll see in pink that's where your average is to the market and the max is where you are to the max what we're seeing overall is your mens are extremely low because you have 14 steps
and most entities have 8 to 10 and you know when you start people you're not starting them so your max is a little bit higher because it takes 14 years to get there and the men is low too so it's kind of both ends um and I'll go into that I just wanted to show overall I
think this is a good graphic if you look at this the black lines are where your benchmark Min and Max are and the red lines are where your men and Max are you can see you start kind of close and then you kind of fall away but your max is
higher but your minimums are lower um than some of them what I did because like I said most entities have 8 to 10 steps I just said where is your 10 step to the market Max because I thought that
would be an interesting analysis to see is it at the market and that's in blue so you'll see it does follow the market Max at some points and some points it's a little bit lower um but I just wanted to show that because that's where typical if I started here and the mayor
started in another city and we both had 10 steps that would be more apples to apples versus 10 steps and 14 steps questions with that that's okay and then overall what we found and
we're finalizing this and you'll get a better report but I just kind of wanted you guys to know the process and kind of know where we're at is you're about 9% under on the men again that's because um you have 14 steps and it when you're hiring some of your people they're
getting hir in at higher steps so it's really not working to do what it was intended to do the market if you look at this the max to Max is about 4% above but if you look at that 10 step to the market Max which is more apples to
apples it's about 8% under the market does that make sense question okay um so some considerations are again too many steps your wage range so Min to Max is 56% The Benchmark is 30 do we
shrink that do we leave it but set up our mens to the market mens and our 10 to the market Max and have a little bit of growth um those are things that the council can kind of talk about um where do you want to be in relationship to the market market average slightly above um
do you want to be in within a certain percentage or percent tile so we want to be in the first core tile or second some do that the number of steps and then the big one is when do you implement and how does that look and we'll work cost out with you and kind of run through those
scenarios but just some things to think about um and I talked about this that wage spread um so I'm not going to go into that um an implementation just so you can kind of start thinking you know when would you implement so that basically is if we set a new grid
implementing to get them into the grid um it doesn't include the the colar step increase it's just moving them into the new grid so you could do like a July 1st October 1st or January of 2026 um and then we could cost that out but those are just some things to think
about next steps are um we'll prepare like a final analysis for you all to look at and then start having those discussions around where do you want to be um approving those job descriptions and then doing the classifications having the appeal process for the employees
and um setting some cost and discussing about implementation questions going turn this off yeah no questions does anybody have anything and if you do later like just
let him know and I can answer my big thing was I just wanted to meet all the new council members and just so you didn't feel like something was happening to you kind of understood the process and kind of where you'll be making decision points I guess I do have one question um so you had said that you
were doing the study for 24 since it was toward the end and 25 is that an additional cost to us no we just because we have the rosters already we just checked with them to see what they changed so we're just looking at 2025 numbers and I just have a couple that are still outstanding so I don't have
those numbers that's why I didn't put new numbers in here but I don't want someone saying oh well DDA did this study and it's a year old right now um again market analysis are always going to be a snapshot at one point of time but I wanted to at least have Apples to
Apples when we're doing cost implementation sure thank you Ryan you have anything Jamie Scott well thank you okay thank you apprciate thanks consider approval of the lale fire
department's 2026 budget Joe p i told Joel that I would help him with with this agenda item so okay um so the city provides uh fire protection to the four surrounding townships to uh the
city of Lonsdale uh because of that they have their annual meetings in March so they'll be setting their Levy next month for 26 so we meet in February to go over the revenues and expenses uh in this case for for
2024 and then uh make a recommendation and discuss the proposed budget for 2026 um what is included um is some some information on um activity call runs things like that think Joe could probably go over that but as far as it
pertains to 24 revenues and expenses uh budgeted revenues were uh just over 504,000 uh un audited um revenues uh we received 537 842 so
we received about $33,000 more in Revenue than than was budgeted as far as expenses total budgeted were 544 641 and what um actually had what was
actually spent was uh 682,000 28216 and the vast majority of that um was Capital outlay purchases um that were paid in in in 24 um wages and salaries were also
higher than than budgeted um simply due to the Department responding to the fire chief of over this um 450 calls I believe uh last year uh the next slide is a culmination
of the revenues and expenses um how that all plays out um to basically separate the the expenses into operating and capital outlay and then to determine um what the the operating p&l for the year
was for the fire department and then um any surplus would be added to uh the fire fund which is 903 and then deficit would be be reduced from from their fund balance any questions on
24 uh so for for proposed 26 um this was like I said uh reviewed discussed and uh approved by the the fire board earlier this month I believe we met on the 3D
um you can see the the the comments as far as what each expense is um wages you know then you have uh wages for the the fire department full-time employees uh some overtime
P FICA this Associated payroll taxes uh fire pension contribution uh that is 20,000 is budgeted uh to be cost shared between the city and the townships and that remaining balance is what we're estimating for uh fire Aid uh we
received that from the state of Minnesota it's provided to the city and then we in turn cut a check to the relief Association uh for their pension um employees insurance for full-time employees we got work comp uh
office supplies are proposed to remain the same training and education uh down slightly motor fuel consistent uh we are anticipating an increase as you can see from past years in uh repairs and maintenance
Professional Services is is fairly consistent uh quite frankly most of these numbers are are consistent um uh myself the fire chief and and assistant chief uh went through these and recommended the the proposed
budget we got repairs to the structure that's just day-to-day stuff if if something breaks uniforms with would be for turnout year that's damaged on scene um as you can see down below in the the orange chart we actually uh budget
15,000 a year so that at year 10 we have enough to replace the the turnout gear for for the members see Capital outlay that's the the biggest number in in the budget uh 267 and you can see down below uh what
that all is comprised of uh finishing the funding for the uh engine pumper truck that was purchased at the end of or ordered purchased at the end of last year um later on in the agenda uh actually is the the proposed to replace
uh the boat we're proposing to move that up uh side by side again that's on the agenda but that's U to get back on that useful life schedule so we're more consistent throughout the years on our Capital Outlet we're not this up and down more of a a consistent expense uh
the scbas the self-contained breathing apparatuses 10,000 a year for 15 years uh lift bags for um lifting vehicles uh Turnal year like I mentioned and then 800 MHz radios we need to get uh six of
them so we're proposing to use reserves for the radios and uh the proposed boat purchase so for 26 we're looking at total expenses of $
73,4 townships is uh just over $5 $54,000 and the reason for that is is we received the state aid from the state so we don't have to collect a revenue for that and then also some of the purchases
that we are making we've in Prior years saved those funds up so we're not recouping them uh again so you can see the 176,000 that we don't need to budget for is is the fire Aid uh this
this year we budgeted uh have budgeted 40,000 to uh to repl or to fund half of the replacement of the uh roof on the east side of the building the addition there and then as you can see uh capital structure is 87,000 that is the the full
expense 40,000 that we budgeted for this year uh 4,000 in 26 and then historically we've budgeted 7,000 a year for for building maintenance uh the boat and then the 800
MHz radios so that's how we get to the uh $554,000 that needs to be funded by the the five entities uh did work with the the fire chief on updating and getting more detailed a 20-year Capital outlay
Improvement plan um I believe I did include all years but the ones the The Columns that are the most important are the the first few where um we've got the balance in 24 what and then the the uh highlighted
yellow is when purchases are proposed to be made and then as you can see yeah uh let's see 25 181,000 in 26
28,000 um as we as I said at our fireboard meeting 27 we'll have to look at our Reserve to see how we balance that out more because you're going from 28,000 up to 357,000 and then down to the you know around 200,000 more consistent out for
for 20 years so how this breaks out as far as um what each jurisdiction pays last year we uh revised our fire contracts with the the townships previously it was based off of strictly
market value of the properties that are on that are in our uh fire district service area and to better reflect use of the service um we work with the townships to account for um the valuations or the tax capacity
in each jurisdiction but then also accounting for uh calls per jurisdiction average of the last uh three years uh kind of at the top there we've got 23 and a% 24 and 25 that 25 and then
the percent next to that to the right of that is what each jurisdiction is paying this year uh you can see in regards to us this year we're paying 35.4 four% of the budget when we account for uh calls in
averaging them out over the last three years uh our percent uh increases or increase to 46.6% so what that does for Lawnsdale specifically is uh increases our cost share by just over
$76,000 and then uh resulted in a reduction for each of the townships ranging from 4,000 to uh $111,000 so what the city's proposed cost share which we would Levy in our
tax levy is proposed at 28,9 excuse me 2588 9482 again an increase of about $76,000 pretty quick summary of of the budget if you guys have any questions I would be happy to answer
them or Joe do you have anything you want to add or no uh no I can I can go over the calls what I was going to go over if if you wish to hear about the calls the 450 calls I could break that out for each district but beyond that
the the budget numbers are as Joel said great well Jamie do you have anything you want to ask here Scott Brian um I guess the only question I have is the uh the truck from Bloomington I know this is kind of off
topic but the truck from Bloomington was Bloomington right correct yeah have we heard anything about when that might happen the we have taken delivery on the we have okay awesome y it's not currently in service yet due to it needs
Graphics tires right and a few other minor things perfect cool that was the only question I have Okay C nothing all right well if you guys are okay with the budget I'll entertain a motion I'll make
a motion to approve the budget motion by Miller second I'm GNA give it to Jamie any further discussion all in favor I all oppos carries nice work on all
this but he's not done yet well this is a lot of information so far so you know this is nice work on a lot of information yeah and you know Joe if you don't mind that is one thing that these townships really praised Londale for was it it was completely laid out Capital
outlay was out and they appreciated it and it was more than any other Town had done for them so they they did a lot of work with Joel and and Joe and Harry and everyone else so um consider approval of a quote
submitted by Soder in the amount of $584 and 80 cents for a catar Joe pumper uh good evening uh Mr Mayor and City Council Members um uh today I'm here one of my agenda items second
agenda item is uh for the purchase of a uh new SAR cat ra pontoons um the guiding principle is to uh ensure the uh continued functionality and reliability of water rescue equipment by replacing warl components um the action that I request
is a motion to approve the purchase of a new soar cat cat raft pontoons uh from the original manufacturer of total cost of 5,946 30 introduction in the background here
and justification the current soar k k ponon um the essential rubber components of the boat um is used for the Department's water rescue boat U we're let this this was last purchased new in
1999 and and since worn out or degraded um the department has obtained a quote from soar which is the original manufacturer and recommends uh staying with the company due to the proven durability and quality of their
product um replacing only the warrn out components will allow the department to allocate funds towards enhancing the trailer and other wi rescue equipment additionally uh uh fir members will handle the installation of in inhouse the
installation of the new pontoons inhouse uh significantly reducing later costs uh the total cost and replacement of the parts as I went over already um performing installation and house will provide the cost savings compared to hiring an external
service um Alternatives uh to approve the purchase from soar as recommended two we could seek an alternative manufacturer potentially delaying replacement and I don't think they would make this the same pontoons
as the as the rest of the board was originally designed to have um or to uh defer the purchase and continue using uh aging equipment uh increasing the risk of failure and the attachment was a c from so
Tire all right Scott do you have any questions um as far as staff time to I guess two of them one is what's the what's the lead on how long does it take to get that the lead would be uh two months so you can turn around pretty
quick um and uh and then obviously then the time it takes to put them on I would say we if by the time we took took delivery on I would say we'd have them on in a week okay so during that time period then do we have a contingency plan uh with a a mutual Aid or whatever
if there was a need for equipment while that's down yes we would make Mutual Aid with race compy okay they have a boat that's very similar to ours actually they purchase theirs due to our the the resilience and the ruggedness of ours
all right thank you right um average life I guess 20 years is kind of the average on most equipment is that what we'd expect here yeah 20 to 30 years uh this what what's going on here is is the seams on this particular
model are just I shouldn't say let loose but they're they're leaking a lot and um over the last couple years we've kind of just dealt with it by by constantly filling it every week um or maintaining I should say not it but maintaining the pressure every week but it's the point where it it needs to be replaced or
something needs to happen yeah 25 years is a long time yeah and then the new products that we're looking at are have reinforced seals and reinforced bottoms so that less likely for puncture and such like that not that this had any issue um this manufacturer builds white waterer rafting equipment that's what
this what soar is um it's very very very resilient uh it's good good manufacturer i' been very pleased with it um very impressed with it and uh the the light kind of use we use um for lakes and such like that allow it to last that 20 25
years yeah um like I said it's made for way wide ratings right yeah no I and the fact that we're doing as much as we can in house I I always like that I I I appreciate that of all of our staff you know every Department the more we do in
house the more we save the taxpayers and I like the fact that we don't have to ask for that it just it just happens so I really appreciate that K Jamie all good all right all entertain
motion so move motion by wersion second second by pava any further discussion all in favor I all opposed motion carries consider approval of a quote in the amount of 4,211 73 submitted by Polaris sales ink
for a Ranger XP 1000 side by side Joe poer uh again thank you thank you again Mr Mayor and City Council Members I'm looking for the approval kind of a little quicker um approval for
the new ATV for Lono fire department um the motion or the the guing principle is enhance enhancing the fire department's Offroad respon response capabilities by acquiring a new ATV with appropriate accessories the action requested it
would be motion to approve the purchase of a playus xp1000 standard cab ATV and related equipment with additional funding requests to funing requests to be purchased or pursued I'm sorry request to be
pursued um introduction and background and justification the Lonzo fire department uh uh formed a three- member committee to research and evaluate ATV options by surveying neighborhood departments on their
expenses or I'm sorry on their experiences uh the brands considered included players Canam John Deere after thoroughly valuation the player xp1000 standing cab was selected due to its reliability usability and
overall value a standard cab was preferred over a crew cab to better suit the terrain and Service uh service area needs uh the slide in unit was chosen as a part of part of a turnkey offering
from plis uh ensuring and it an efficient purchase and upfitting process um the completed project is currently over budget um to offset the budget overages additional funding will come from Capital outlay
reserves um we have requested additional support from the following entities uh to potentially replace uh the monies from the reserves and those those entities are Char Sportsman's Club that lines up fireman's relief CH gambling
along with the snow Wizards um addition additionally proceeds from the sale of the Department's uh piece of equipment that it's replacing which would be our old 6x6 and its trailer would also be utilized um to backfill that
money um the estimated lead time for the delivery is approximately 180 days from the date of purchase the original budget the original budget for the project was $40,000 um the up the updated total cost
is estimated at $50,000 broken down as the following there um the side by side with the up upfi from clis is 40,200 uh trailer budget is uh $8,000 additional items would be a radio
amount for $100 decals $500 two mounts about $1,000 fire extinguisher 150 bucks with and then a battery tender $50 which brings us to a grand total of $50,000 um Alternatives um approve the
purchase as proposed um with supplemental funding efforts uh two we could seek alternative ATV options um with lower costs three postpone the purchase until FYE funding is
secured and then I do have the attachment uh quote from Polaris one of the reasons for asking for this money now or utilizing this money now is is at that 180 day Mark or we will be in um the uh uh right the
beginning of Grass Fire season and that's what this piece of equipment is is primarily used for however with this new purchase or possible potential new purchase um it this piece of equipment does give us the capabilities of a
litter which would be uh you can actually put somebody on it um safely and securely um to be utilized for rescue operations as well so again enhancing the total capabilities of the equipment um say there was a ice rescue of some
sort this piece of equipment would be able to go on the ice versus a truck um obviously we do not like taking any vehicles on the on the ice whether it be a grass rig or any any sort of truck but um UTV is is the choice for something to that
effect um however uh and then just also a Wildland applications and uh snow meal trails and things like that is also we the rescue equipment okay thanks Joel Brian do we have any idea what the uh or
an estimate of what we might get for the the sale of the old equipment that that I don't have currently at this time um uh it the piece of equipment that we're is being replaced is a 1994 um plis 600 400 I can't remember what size
it is 400 I believe it's a 400 cc but uh and then there's the trailer obviously that was for it too um currently I don't have a exact number sure okay that's fair um yeah these things aren't getting any cheaper SO
waiting is probably not the best option and I think because it takes 180 days to come you have anything else gu no Jamie no Scot oh I just just assume this is all on state bid the from players yeah
yeah and so then the other stuff associated with that is that some of that stuff that's in house like the radio amounts the fire extinguisher battery tender uh decals I Believe come from players if I remember right okay
that actually I'm not 100% sure that that come from from some local thank you all right that I'll entertain another motion motion approve quote uh for 42
1173 for sales for the Ranger XP motion by blava I'll second second by Miller any further discussion all in favor all opposed motion carries consider approval of a quote in the amount of
$7,700 submitted by Mark sailor for a 2025 sh Track Power lift 18t trailer Joe pumper so this trailer is is I kind of included in the previous one but the trailer is uh part of the that side by-side budget as well um again
um $8,000 approximately for that trailer um again offsetting the cost with the one that we sell um as again how as how how much that would go for I'm not 100% sure it's aluminum tilt bed single axle um
that's where we good carry nothing Jamie I'm good Scott nothing Ry nope how quick are you going to be able to get that trailer I believe the trailer comes right almost right away
okay most likely have the trailer long before the okay machine so you'll get in and then just pick up the side by side and bring it back that's the plan okay cool I guess I see it's coming from South Dakota yes are they delivering or
do we have to go pick it up uh I believe Harry was going to pick it up okay all right make a motion to approve the quote of 7700 to Mark sailor for the sh track trailer Mo by pava second second by worm
any further discussion all in favor I all opposed motion carries thank you Joel thank you very much thank you consider approval to authorize staff to obtain quotes not to exceed $30,000
and begin remodeling the JC Park bathrooms Joe dorfield thank you mayor members of the council during the 2025 budget process it was a priority to budget funds for renovating the concession stands and bathrooms at the JC
Park the things we discussed improving are two install glass board over the block walls throughout the building um not only aesthetically an improvement but will allow for a cleaner easier to maintain facility uh we would like to put new LED
light fixtures in the building new sinks and toilets that we took out of the city hall or old Clinic building um epoxy flooring again aesthetic Improvement easier to clean and it adds a safety measure with
anti-slip texture the electrical um I would like to get new Outlets outlet covers relocate the outlets to accommodate the Cabinetry and really the driving Factor behind the electrical is we need to
ensure safety and compliance of our electrical system um things that are plugged in there if you guys looked at the outlets there it's kind of scary um we want a new water heater that would fit underneath the cabinets that would be
installed uh three new doors install mirrors and soap dispensers in the bathrooms install changing tables in the bathrooms and install the cabinets um again reused from the city hall building and then install handrails
where required for ADA compliance staff spoke to the building official and an adult changing table is not required the two options for this remodel are as follows um option one which is the one I'm
recommending um to achieve ADA compliance with the bathrooms um removal of all the bathroom stall partition walls in um the men's urinal and one of the two toilets in the women's bathroom as necessary the current door frames to enter the
bathrooms do meet ADA requirements but the bathrooms are not large enough um to meet ADA requirements and have multiple stalls um so again we'd be removing the men's Ural and one of the toilets in the women's bathroom the bathrooms would
both be set up identical one toilet each one sink each one changing table each mirrors and soap dispensers so essentially they become unisex bathrooms um door closures would be installed on the doors and then a lock which is
similar to what is in place at trishka Park right now um just like a porta potty you turn the lock um indicator turns rless people know it's in use option two would be to leave the bathroom layout the same as it is um
still improving the walls floors electrical sinks toilets and lights um this option does preserve the toilet and the urinal but does not allow for ADA compliance uh which I do not recommend the current layout does
not um have room for changing tables either and ironically enough leaving those stalls and urals and toilets um option two the cost would be higher than option one uh the only part of this remodel
project that we plan to have contracted is the electrical work um again to ensure safety and compliance with electrical codes the fiscal impact 30,000 was budgeted and the breakdown we
have lighting 1350 toilet 350 glass board glue and Hardware 2500 electricals 7,000 epoxy flooring 2500 water heater 2000 door slabs handles and Hardware $3,500 um actually I forgot to take that
one out so miscellaneous Plumbing $500 and the doors would be 9,000 so minus that 3500 anyway the total of these items is $225,700 um these totals were obtained
from local hardware store Menards HD Supply local electrical contractors um presenting this similar in the fashion that we did the disc golf course with a not to exceed budget instead of coming with you for every single purchase um the alternative would
be to not approve this remodel of the JC Park and concession stands um I don't have anything attached if you guys have any questions I'd be happy to answer okay thank you Joel um Jamie is there any way we can keep a urinal up
there because we all know how men are again um if the option two to leave the urinal um it does not require ADA compliance or it does not meet ADA compliance
um so the standard for the park is if we provide bathrooms one stall has to be ADA Compliant that's why we have the portapotty there currently um the reason I don't recommend leaving the urinal is then we
have a men's room and a unisex bathroom um my recommendation is to keep them both the same all right um the other challenge with that is is until we which is not proposed in
this but until we would redo pavement around that concession stand the structure would meet ADA requirements on the inside but the payement leading up to those doors would not meet it on the men's side it would only meet it on the
or I'm sorry it would only meet it on the men's side it would not meet it on the women's side that answer my question okay how about you Scott um the fixtures from the the clinic the the case work or cabinet work
or whatever that's the I'm trying to recall what that was I mean is it durable enough for public use as opposed to you know it's one thing you know employees were using it at in the clinic but just you know cabinet doors are they are they going to be fixed or I don't
want I don't want to see uh damaged uh product um I guess I would classify it as commercial casew work or Cabinetry um currently the Lonsdale lions are the
only entity that operates out of the concession stand oh this is oh so this is concession I I was thinking you were going to have uh for the for the the sinks and stuff we're not we're not talking about sync bases then these would be no Walling sinks are um they're
like fixed to the wall okay sinks all right very similar um to the sinks that are there just okay all right so I just for some reason I had in my mind that there was going to be base cap you know no no no Cabinetry okay in the bathrooms
okay all right that answers that question all right thanks who are you Brian um not really any questions but I think you know this it it's important for the Ada um to get these up to ada8 compliance with the increase of use at
that Park we're going to see from um the the softball you know I think it's it's it it's only going to solidify our relationship because I'm sure at some point the school's going to say look we have to have this to be able to continue
using your Park and we want to keep them there we want to keep the varsity team playing there um you know and I know I I I heard that there's a traveling soccer program that's been started up in the area you know I I I only see the increase use in this park um over the
next year and Beyond so getting this done to ADA compliance I think is a is a critical piece so yeah I I can appreciate the the sentiment of can we can we keep a Ural in the men's room um to cut down on
potential cleaning opportunities but uh um I think the the compliance piece would in my mind definitely outweigh that unfortunately I mean I guess not
unfortunately but yeah all right thank you how about you Curry how much will we save by not having to have the portapotty out there um I believe the Porta potis are $155 a
week um that's something um initially that would be figured in the cost of savings um you know depending on how it goes that' be a month right or sorry a month okay yeah
like I'm in the wrong business but still but even still if we can save 155 a month um by just finally getting up to 88 compliance I think that's worth it so we would save $155 a month in the
summer um we have and we have always had a porta poot for the ice rink during the winter months um I guess essentially it's still I mean it's still a savings because we're getting rid
of we keep two of the nine that we have for the winter so the winter portion will still be the same summer will be L well any we can save I'm happy with so yeah and thank you for putting all this
together as somebody who Volunteers in that concession stand I'm really excited about the changes that are going to come yeah I'm I'm excited for it as well yeah all right well with that L motion motion to
approve motion by palava I'll second second by Miller any further discussion all in favor I all opposed thank you Joe thank you Council and mayor consider approval of the canoy products application submitted by lale liquor
Corey H Zera uh thank you Mr Mayor and council members uh so I just want to clarify up front here uh this is one staff report but I will be seeking uh four motions uh four individual motions for the uh licenses renewal licenses for
considered for approval so just uh according to the city of or or the city uh ordinance 2024 4 327 and ordinance regulating cannaboid products and remember this is low low dosage um uh products staff sent letters to the
following city of law sale businesses that are registered with the Minnesota Department of Health to sell canabo products and this includes infused beverages lowd do edible gummies uh electric delivery uh devices
Vapes so uh after the fees were uh approved early January uh soon afterwards I sent out three newal letters to macun La sale food and fuel lawn sale liquor rail 19 um rail 19 Bar
and Grill and then smoke um I received four out of the five uh before the January 31st deadline uh received payment for the four also then as soon as I received those I send them right to the chief uh
do the back to do the background checks and um the chief got back to me right away saying all of them checked out so tonight I'm seeking four different Mo four individual motions to approve the renewal applications for cannaboy
products for uh the first motion would be for lawdale liquor uh the second motion would be for the rail 19 Bar and Grill third would be for the lawn stale food and fuel and then um then MC's Fine
Foods uh so Mr Mayor uh with everything in compliance here with the renewal cannaboid uh product applications I am uh seeking the council's Motions tonight okay thank you Corey any further discussion
Scott no Brian no car no Jamie no all right so um I'll be seeking a motion for Lonsdale liquor I'll make the motion for Londale Li motion by mailer second second byor excurtion any further
discussion all in favor I all opposed all right the next would be the application submitted for R 19 Bar and Grill it's okay okay so all right motion by pava second second by Miller any further
discussion all in favor right I'll oppose all right motion carries consider approval for lville food and fuel I'll make a motion motion by Miller second second by pava any further
discussion all in favor I I all oppose and then lastly we'll approve the application submitted by MC andth Fine Food so Mo motion by woran second second by Miller any further
discussion all in favor I all oppose motion carries thank you Corey thank you Mr Mayor consider approval to authorized staff to advertise for up to four seasonal Public Work employees Joel Ericson thank you mayor members of the council uh during the 25 budget process
funds were budgeted to hire uh four seasonal Public Works employees uh two were budgeted to work up to 775 hours um these would typically be um retired people that are able to work um early in the spring to get everything
you know spring clean ups done and and ready to rock and roll uh the other two would be are budgeted for 475 hours and the last couple years uh we've been fortunate to get some some good young um high school kids that were looking for for summer jobs so those'll typically
run from honor about June 1st to the middle of August when they would start uh Sports uh the main tasks of these employees are essentially uh dealing with the parks mowing trimming grass daily park rounds ground maintenance playground maintenance water entries and
field prep proposed wages range between 1671 an hour and 1984 uh seasonal employees can work up to 185 consecutive days uh without uh them or the City being required to contribute to
PE uh the hiring process start to finish uh tonight February 13th Council approves the ad um week of February 17th be advertised on Facebook our City website February 25th in the paper applications are proposed to be due
March 21st the week of March 24th we would review the applicant uh applications to see who uh we would recommend for interviews conduct interviews the week of March 31st we would bring this to the April 10th council meeting for consideration of approval
of conditional job offers and then with the first two employees starting on about uh May 1st if four are hired at those hours the cost of the city would be uh just over $48,000 this amount as I said was
budgeted for in the 25 budget uh along with Associated payroll taxes Alternatives would be to advertise for less than four seasonal Public Works employees and then included with the staff report is the proposed job description unless there's any questions
staff would recommend approval to uh advertise for up to four seasonal Public Works employees all right thank you Joel any discussion Brian nope k no Jamie no Scott uh the only thing I see on the ad
for the position it says wage range but it only has a starting wage I think don't we have to disclose uh the complete range I I will confirm that and make that um I I
I an item from in the past so that's all I have okay I got nothing so I'll entertain motion I'll make a motion motion by Miller second by palava any further discussion all in
favor all opposed motion carries consider approval to schedule a public hearing for March 13th 2025 at 700 p.m. or shortly therefore after to consider assessment of delinquent accounts Joel Anderson all right thank you m May mayor
and members of the council um this was brought up at our fire board meeting we have two outstanding fire calls um how we do that is we would um well I've already provided them several notice of of payment and and pass due notices the next step is to to uh
consider approval to schedule a public hearing to uh assess the the cost against the two the two properties uh we will provide the published and mail notices and compliance with State Statute 429 and then also provide the amount proposed to be assessed at the
hearing um I'm anticipating that the two calls will be paid by then and we won't have to have the public hearing but this is the process that we that we do need to do to actually schedule it and and get the ball rolling uh it's not a lot of money to 000 bucks but it's always
good to go to that fireboard meeting when your city is not on the the pass due fire call list so um it would if if uh if not paid they would be assessed on the 26 property taxes so we are doing
this earlier in the year than we normally would uh typically we do this in in November uh for collection with the following year taxes the Alternatives would be to not schedule a public hearing and for go ction of the delinquent accounts and
then included in the staff report is the notice of proposed which will be publish in the paper the notice of proposed hearing on assessment unless there's any questions staff would recommend approval to schedule a public hearing on March 13th 2025 at 700 p.m. or shortly thereafter
to consider assessment of delinquent accounts okay thank you Joel Currie do you have anything to add within that thousand Does it include like fees for postage and staff time that has been used toward pursuing this uh it does not
fire calls are $500 okay that's itks okay Jamie I'm good Scott Brian um I guess just the question and and you mentioned that we're doing this earlier is it just because the
um um the township meetings are in March is that is that the reasoning behind that I uh no they've been out there since the fall okay so it's time to collect the money they're just delinquent delinquent correct gotta yeah and all the townships are
working um right now go after to theirs too and then by that meeting we'll be able to have a progress report on that so y okay well I don't have anything else to add so entertain motion so Mo move by motion by palava
second second by ZKA any further discussion all in favor all opposed motion carries consider approval to schedule a city council work session to discuss goals objectives and priorities for 2025
Joel Ericson all right uh with the new Council uh members we held our first work session earlier this month on the 6th we got through quite a few of the items that um we all wanted to to get through there were some outstanding just
giving the time um I think mainly pertaining to Capital Improvements uh Public Works uh Parks what we did review was uh Debt Service schedules a Treasures report uh City Hall signage communication uh commercial and
residential developments code enforcement and ordinances uh like I said just now discussion items for the work session could include any follow-up items from the February 6th work session uh Capital Improvement planning Economic Development and then any other items uh
desired to be discussed fiscal impact would be the cost of wages uh paid to hourly employees Alternatives would be to not schedule the the work session and there's no attachments to the to the staff report so looking to the council
to see if you want to have another uh work session which I assume you do and just look in the date and time all right thank you Jamie is there a date that you kind of have in mind for Thursday seem to work
okay any Thursday any Thursday at s still good yep okay how about you Scott I would concur with the whole Thursday thing um I know Brian and I both on the Eda
Joel and Cory you know that makes for a long day if we did the third Thursday yeah that's true of the month you know uh so uh I guess my preference would be the the first Thursday okay
Brian yeah so that would be the sixth of March I think we're looking out that that would correct that I mean I'm I'm fine with that I I guess I that's a good point that Eda through a work session makes for a
long Thursday but you know it's not about me you know yeah same time our staff to exactly exactly it's more about the staff time for me um yeah I'd say the six is probably the best um real quick
um Scot and Brian can you give me um cash I mean that's tough I mean are you open to either Thursdays like that aren't following on a council meeting well that the only other one is the 20th
yeah and that's the Eda one I mean I I I would prefer the six I think okay personally um I know I know it's you know one two three in a row but the reason I ask is because I know car's answer to this she's got a board meeting
and and they rely on her to be there so it's always the first Thursday at 730 yeah so I mean I yeah knowing the background that's why I made that proposal yeah yeah
yeah I could do a Tuesday okay um it can't be the fourth cuz that's liquor store that's liquor store on the 18th is the
Tuesday I don't think there's any no library is a 19 yeah I mean if if we want to stick with Thursdays I'm fine with the 20 I mean the other thing is is that you know we can chew on it table it talk about it on the 27 to if that works out a little bit
better well the only thing is the longer you wait the less can more schedules fill up you know right I yeah and especially if our our list here you know if we we're looking at this we're talking about Eda economic development's on the list
um so we want to get it in front of our board board members as quickly as possible so they have the time to show up if they want to that'd be another one too if we wanted the Eda members to be there too then we're asking for you know ad B ended day
of uh if it was that third yep well Curry I mean I need to I've missed the last two just because of our meetings and stuff and it's I mean I'm sure they would understand if I just
tell them that this next month and this we can always revisit like rescheduling it for April so that potentially I could make it to the meeting in April if we have another work session yeah if you guys want to meet the 20th just another day I know
but I I do want to be mindful of everybody else and you can help me tell them but I'm outnumbered okay so I I think I think we kind of all agree with uh March 6 on
that Thursday at 700 p.m. it's okay do we need a motion it's so so okay motion by pav second second by worm subcription any further
discussion all right all in favor I I all opposed I have motion carries sorry car it's okay discuss proposal submitted in response to the city's request for proposals for collection transportation and disposal of residents refuges uh
Joel Ericson all right um at the January 9th uh city council meeting the council uh decided in motion to approve to solicit proposals for uh refu collection transportation and Disposal
uh since March of April of 2020 the city has been has contracted with West Central Sanitation to provide uh residents with weekly Garbage Service uh they started uh right when Co hit uh Co resulted in the cost of almost everything increasing staff difficulties
Etc uh when others were increasing their prices West Central continued to provide quality service not once asked for an increase above what was included in the contract and met the the scheduled uh pickups on uh Thursdays and Fridays in
addition to the um recycling program uh located at at munes historically each contract term has been 5 years and after each term the city has went out and requested proposals from uh providers uh this practice dates back to
the city's previous hauler uh Waste Management uh the current contract expires March 31st of this year uh and as I said at the January 9th meeting the council approve the the RFP staff sent it to eight companies of those uh four
submitted proposals uh Buckingham Disposal uh DSi Lakers and West Central uh based off of the uh rates and and this just includes
um garbage pickup based off of the cart size that people have and the amount of and the number of residents that have each cart uh d SII was the low bid by about
$97,000 uh the summary of their proposal they've been in business for 55 years service over 45,000 customers uh located in Lakeville a fleet of 100 trucks 71 are uh CG compressed natural gas uh 80
drivers seven employees live in town they currently hold Municipal contracts dundis Farmington Northfield Shaka uh they are able to meet the minimum standards a $25 nonpayment fee uh no
cost for weekly recycling residents would be provided uh second cart uh some of the nuances to uh their their proposal they're proposing to C share with the uh nonprofit organization that
is in charge of the recycling program on a quarterly basis uh 5050 uh in speaking with them they as to be about $375 a quarter uh I would say on average right now we're between five
and 550 a quarter uh and then probably the biggest difference in in the proposals received um they proposed to uh provide a recycling rebate that they
receive from Rice County to the city which is estimated at about $1,700 a month uh White the pickup and disposal of white goods washers dryers freezers um mattresses Electronics uh ranges from 50
to 100 centralized spring cleanup which we typically have in May uh ranges from 30 to 50 per load uh no fuel surcharge you because they'll be using the CG trucks and then
uh the following is just um an estimate of what residents would say over the term of the contract um based off of their proposal the fiscal impact uh in the RFP city services and Community Days um are
provided at at no charge um attached to the the staff report is the RFP the four proposals received um the 2025 resident refug Proposal review that's done by staff
comparing the proposals and and what's contained in the OR staff review of the proposals and what's contained in each of them annual cost of residence and total contract cost um I know we have providers here that probably want to
um approach the council or uh certainly willing to answer any questions that that you guys may have um this is a professional service the city does not have to go with um the the low bid and could direct staff to to negotiate
further um but this is a a snapshot of the proposals that that have been submitted okay thanks Joel Scott I'll start with you if you want to discuss further um well I guess uh having been through this a number of
times over the the years um I just rates obviously are an important thing because you know the the dollar amount we're looking at isn't it's not a a government or you know a city paying it out it's our residents um so that that's an issue
but uh rate you know the rates are important but the quality of service is a a very important part of it um and I want to make sure that I'd like to be able to make sure that we're going to have the absolute best service for the best price too you know
um uh you know all these companies are you know quality stand of companies uh I know we had the company we were with in the past there was lots of complaints about customer service and billing issues and stuff like that me if they were the cheapest wasn't the best fit so that that's one of the things that makes
it you know somewhat uh uncomfortable uh because we don't know I we've we've had we've had a great relationship the past 5 years with West Central um but um I guess that you know that that's the only
thing for me is you know we do have a proven track record with them not saying that it's the only thing but that's a significant there's a significant price difference um so I again got to take that in consideration um is there
any uh contingencies for um like we have with any of our contracts if there's a an issue with performance that uh the contract could
be cancelled uh that that would be negotiated out but yeah you would give the you know I believe our current contract states that you're you know you provide the contractor you know time to remedy the the solution before you just T typically yes I just would just
curious if there's anything and and I should note I also got uh received a letter of support for West Central from the lawdale chamber um kind of related to Community Days and um the service provided and the prompt response and
delivery of cars pickups things like that so that's all all right Brian how about you uh yeah I mean the the feedback that I've gotten you know and I haven't had a lot of people reach out on this but I I
did get feedback from other beyond the the chamber other business businesses in residential that were very happy with West Central um they wanted to make sure that that was expressed to to the council um you know with that said a lot
of it was in in comparison to waste management so that's that's where we're coming from you know it's it's a it's a known entity versus unknown entities um the one thing I did notice on here and I wanted to just clarify ify that
I'm I'm understanding this correctly It's weekly recycling pickup as opposed to every other week now that's what's in the the DSi proposal no they would just provide a second cart many res I shouldn't say many but a number of residents have uh two recycling cards so
it's not picked up weekly it's we currently have um every other week right but you know just the cost of having a truck and doing it every week is expensive yep so residents have been provided a second Rec recycling cart okay so everyone in town would get two
recycling not everyone would be upon request oh upon request okay so it still be I don't need one at my house right so it'd still be every other week correct okay I just wanted to clarify for for some reason I read that and I thought it said weekly recycling pickup so that's
all I've got okay how about you k um and currently I just want to clarify uh with that monthly rebate proposed from DSi we're not getting any monthly rebates right now is that correct that is correct that was a unique to their proposal
okay that's it Jamie I also got calls from people in town mainly senior citizens and they were praising the drivers in town for going above and beyond if they couldn't get their carts out they'd come help them get the carts to the curb so they do have good
customer service there yeah if we have any if we get phone calls or um you know hydraulic leaks they're they're there to um you know put the floor dry down or what have you and comply with statute or whatever
Minnesota rules are as far as uh leaks and containment well here comes the hard part um I I guess I got a point of inquiry here is you know prior
to um you know these agreements was it common for Council to have a representative from one of each companies kind of come up and say anything to the council or was it just inally decided to you know choose who
was awarded this contract uh you know I guess I you know think they certainly mean it's an agenda item if you know if you want to entertain them to speak on their company or their proposal you certainly
can yeah I'll put it up to you guys if if you'd like to invite them one by one up there and that say if anybody wants to speak yeah I mean give opportunity we start with DSI if somebody from DSi would like
to come up and talk to the council good evening mayor and Council my name is Jeff West uh director of sales with dick sanitation uh you know our company started in 1966 and when you talked about customer service that's what we're built on so I'm here for any
questions okay Brian okay Jamie Scott you know one one thing I do got to ask is Jamie did bring up a good point when uh we was talking about the elderly in the community and you know right now
we do have a contractor that you know with West Central that comes out and helps them out and bringing those garbages out is that something that DSi would be able to uh I get um I get contacted by residents almost weekly for the exact same situation we have uh
seven employees that live in londsdale a couple of them are sitting here tonight they don't need to be but they're here because they want uh to be part of the uh city right yeah so absolutely this is stuff we do every day um our company has core values and integrity as one of them but customer
service is a big piece for us um you know like I said we started in 1966 it's not because we're cheapest it's because we have tremendous customer service and we're also local our customer service department is right in Lakeville all the phones are answered right in Lakeville I
i' say the other part too is I'm going to talk a little bit about safety our trucks are all uh have cameras on the trucks you know we look at things like even routing uh we're not going to go into a school or a church or other areas at a time where people are going in and out um but there's not a day that goes
by that we don't see a behavior from a different vehicle um through our camera system and then we kind of um change our processes if that makes sense we're not going to Route if there's a a a an issue with a train or some other things will change our rout in sure safety is a huge
piece for us and again we have multiple other City contracts um and you know West Central is a great company as well so um but we'd love to have your business I appreciate it thank you thank you guys thank
you anyone from Lakers oh okay I see what central you want to come up here thank you Mr Mayor good evening Council good to see you again after two short weeks um Taylor Williamson with West Central Sanitation and my dad Don's
here with me tonight and James H is our supervisor in Mano so he leads the drivers that are performing the service um I just wanted to lay out some brief things you know you have you got four good bids tonight two of them from family-owned companies um And to clarify
that uh we knew the former owners of DSi they were great people and they've maintained a lot of the staff they did sell out to Waste Connections and this uh Buckingham as well did sell out to uh a private Equity company that bought out ljp so a lot of returning people that
hands have changed you know um Lakers is a good familyowned company um I think the biggest question a lot of people are hitting on is what's the value that you get for the price that you pay cuz of two different things um I just wanted to lay out three things that that I hope we've done to bring value one was I
appreciated administrator Ericson's comments on covid uh we started right during the middle of that and that turned everybody's world upside down labor was hard to find prices went up and uh we had discussions about what are we going to do but instead of coming
back to cities and asking for money or changing terms asking for concessions we just decided to work harder and we gritted through it um so we partnered with you through that there's value to that um secondly the recycling program you've seen it in our rebates and what's
offered now um we expanded that three to four times which I touched on last week and that goes right back to the nonprofits there's value in that too lastly uh the chamber uh we we've established a good relationship with them we've tried to plug in be part of the community and I hope there's value
in that and you know that compared to price we come to town to each house 6 and 1 half times times a month once a week for trash twice for recycling and there's about 20 cents of service to separate us from the other venders um so
I hope the value that we bring establishes that you're not going to get any surprises with us you know you're working with um and we're accountable to you you can call us at any time so we appreciate serving here the last 5 years I hope we get to do so again so any
questions I can answer k jie ran no I don't har thank you thank you very much thank you does anybody here from Buckingham no okay well in in the spread
based off of the size of the cart um ranges from about a dollar a month to a150 a month that that's the spread between um I guess at least in this case um
uh the low bit of DSi in and Haller West Central so looking at less than 15 bucks a year so right now so for the uh the proposal would be DSi would be about a buck or more uh less are less than
current or what uh no that that's the difference between the proposed rates where are we from current rates versus uh uh in year one DSi um matched it they held it on all the cart
options yeah and I mean DSi there wouldn't be change with price so correct for the first year yeah yeah I have no issue with DSI just my my
apprehension is just that it's the unnown yeah and I know that that's just it I for I know many people that work there and you know it's just we're we're committed well I mean also you know we're taking our Engineering Services
out to bed and our City attorney out to bed and you know and I mean that's the reality of it um I get it's tough but we get we better make a decision here pretty soon so
um somebody wants to entertain a motion on whoever they choose unless you want further debate but so question on that um that rebate from from the county the month rebate do
we have a where would that go would that just go into the general fund Joel I suppose you guys get dedicate it to uh anything whatever you guys would would want to that's an interesting thing yeah it
is I mean it's it's a dynamic when you know you talk about rates but then there's that additional piece on top yeah it's one thing as a city we're getting a we're we're not there's no taxpayer money going to the service and
it's offsetting and you know like I like was hit before we do have people from lale that are working with uh dsia and you know my big thing is is I would love to be able to service laale
you know any day of the week if I could go to work and then come back to lonville and service Londale there would be a lot of Pride there with that option so I definitely you know I I hear that it's the unknown but I mean seven guys from Londale I think there's going to be
a lot of hard work for Londale so I don't think we would be disappointed with that DSi at all no I I I don't I don't think so either it's just the we've had a great relationship it's it's it's a it's a it's a breakup it's not you it's us yeah well well that's why it's hard
yeah I mean and but that's that's the the path you walk when you go out to bed I mean you know we have to be prepared for those types of conversations I'll make a motion to approve the DSi proposal motion by
bla second second by Vis sapka any further discussion all right all in favor I all opposed motion carries thank you to everybody that the seek to bed and and thank you Wes you know sanation for
everything that you've done for us obviously it's hasn't gotone unnoticed so thank you for all of that seriously um and congrats to DSi and welcome to lale we're excited for you and and uh to build a great relationship
there too so we we hope to have everybody back here in five years yeah absolutely y again all right so moving on to other business we got depart department and Council reports Joe dornfeld I'll start with you
thank you mayor members of the council um last week uh we had a waterm break in front of our shop again on Industrial Drive Southeast uh the guys got to spread their wings a little bit get some snow plowing actions under their belt some
Street sanding um Tuesday we attended a smart salting class which was a online Zoom class um kind of two benefits to that number one it checks the Box on our chloride variants number
two uh with this new truck um it really gave some good tips and training on the brine process and spreading and tactics um booster station project will begin on Monday um i s notifications out last
week I've not received any calls about concerns um I did notify fire chief um about the low pressure pm has said that they will do whatever they can to work with us um the project is slated for 7
weeks and hopefully um if we're waiting on parts or waiting on something they can retrofit and hook our old pumps back up to preserve water pressure in the upper Northwest section of town um
looking ahead um tonight with that JC Park approval um that project will begin um scoreboard posts are dug we're just waiting to get them in the ground I beams came on Friday so all this will be
coming together very fast thank you that's all I've got for you guys awesome thank you Joe all right WSB yep thank you Mr Man and members of the Council on the engineering side of things m has provided their contract documents for the mill and overlay gave
those to Joel tonight to execute and we will work with them on a start date they're still kind of finalizing their plans for the summer um but they're looking at getting an early start on construction so we'll keep you updated on that abws thank you
Joel uh well since the last meeting or prior to that um sent out the RFP for engineering and Le Legal Services um meeting with u engineering firms Fielding calls from legal firms uh we
are nearing closing on our first uh small cities uh Grant housing rehab project um I think next Tuesday we'll be signing the contract with the contractor and then after that they will be able to get working on the the repairs working
with vendors on furniture for the new city hall uh and then the mayor and I had a a conversation with uh quick trip today about their project so assuming that you'll follow up on that so that is
it thanks Joel how about you Corey uh thank you Mr Mayor and council members uh I've been working a lot with our city uh administrator on uh developing and coming up with the first drafts of the Cannabis and chickens ordinance uh I'll
be bringing both of those back to the upcoming um February 24th pnz meeting um and then that's been um or uh top priority in putting those templates together and then uh working on a
conditional use uh violation and um yes we've been very busy so and that concludes my report thank you Corey Ryan uh let's see Eda and Library both
meet next week um want to put out an appeal to anyone and everyone to please volunteer for the library book sale next week it's Thursday Friday Saturday of next week um with uh communicating with margarit
there's a need especially on Saturday to help out um it would mostly be cash handling cashiering um the time specifically that she has a gap for
Saturday uh where is it here here we go um 10 to 12 10 to noon and then noon to 2 are the shifts on Saturday um so if anybody can help out they would love it
and they're fun library library events are fun just just do it it's fun thanks um I do have a couple questions uh Joe do we have an update on the control board for that booster station project project or are we just forging ahead and
hoping that it's not delayed anymore or maybe that's a WSB question because I know Shabani was reporting on that well it so the the control board is still not complete it is sitting in the hands of automatic systems all the
automatic system components are in it's one board that they're waiting on delivery was March 5th I believe of the piece that they need correct okay so they have the piece to finish it well they will on the sorry that's
when the board will be delivered the automatic system yep y yep okay so the first part of the project is shutting down the booster station isolating it yep removal um so we don't based on scheduling
um this allows for a normal workflow okay so based on delivery on the 5th anticipated delivery expected delivery on 5th we shouldn't see any delay to the project then correct okay perfect and
then um question for you Joel um are we what's our process in looking at Electronics within the new city hall um I Heard tonight they talked about TV mounts um are we going to have purchase of new like I'm assuming screens for
when we do presentations like we didon so we don't have to move everybody around was to have um several like 7 5 in TV screens um on carts so that they're just not stationary in City Hall they can be used in our conference rooms as well okay sure
um just to be more more maneuverable yeah exactly and then um as far as like AV uh as for these meetings the microphones we're going to try this out first that's my plan I mean otherwise you're looking at like 20 grand no I I
get it I get it yeah I'm just I'm just want to make sure that we're fully aware of of what the plan is so okay um yeah that's all I got car um I don't remember if we updated about liquor store at the last meeting but they're doing
fine so and then parks and wreck is coming up uh in two weeks on the 24th um and then I just wanted to say I appreciated the opportunity to go to the newly elected um training session that we had a mano last Friday and Saturday
it was um good experience and a good opportunity to network with some other cities and gain some insight on things so I appreciate that a lot and thank you to everybody for coming out here tonight and being here I appreciate you all being here too thank you Jamie planning
and zoning is going to be on the 24th we're going to be discussing chickens and cannabis and I hope people will come out and support it right thank you how about you Scott um covered Eda will be next Thursday I have
nothing else all right yeah you know to kind of touch on what jel mentioned uh I had a phone call earlier today with quick trip um you know we had a bunch of really good conversations with that phone call um talked about the location
they picked kind of why um addressing some of the items that had came up through the residential side um but also on top of that it's a huge economic driver there's so many things that come with a quick trip and uh we talked about the business part
quite a bit and if they considered looking at Garfield and uh you know comet in that corner and I kind of was listening to a lot of things that they had to say um because we need to understand what businesses are looking
for when it comes to that business park and so I was able to really kind of dive into it a little bit and I really thank Joel and Lisa um for having that discussion and you know it's something we can pass on to Eda when we discuss marketing and trying to get some
more business in but you know expect that um as soon as they get started one of the questions I hear quite a bit is when are they going to start um you know kind of digging in and start building and it's going to be in
2026 um in order for it to be in 2025 they had to submit a bunch of paperwork in the summer of 2024 and um you know Joel I think it's best if you know we keep talking about it with the staff reports kind of when
Lisa is going to come in and she's going to go through the Planning and Zoning process she's going to be here and then uh with the public hearing too and um so yeah I really welcome uh Lisa and Quick Drip they're going to be great um so other than that I I really appreciated
talking to her if anything it and she's going to be a great resource in the future too and she's all about lale so that was great um LMC that was great um you know I think if anything we got really really fine-
tuned from it and learned our positions a lot better um you know we had the uh fireboard meeting too and and that was great to sit through the townships like I had said earlier they really really
enjoy the way the budgets laid out um they enjoyed the capital outlay uh which was great feedback to hear from them so other than that there there's so much more that I've gone through I just forget um but other than
that like I really got nothing um so our upcoming meetings are February 27th uh March 13th March 27th and then what was the March 6th for the work session all at 700 p.m. so if there's
any or if there isn't any further discussion I'll entertain a motion to adjourn I'll make a motion to adjourn motion by Miller second second by palava all in favor all opposed this means now adjourn thank you