Kenny just pass it. >> Hello everyone and welcome. I'll call to order this meeting Thursday, November 24, 2025. If you can all please stand for the pledge of allegiance. I >> allegiance to the flag of the United States of America and to the republic
for which it stands. One nation under God, indivisible with liberty and justice for all. >> Thank you. Roll call. >> Ryan >> here. >> Kyrie Miller >> here. >> Tom Berg >> here. >> James Bka
>> here. and Scott Palavo. >> All right. Tonight's agenda goes all the way to 10H. Are there any additions, deletions, or corrections to the agenda? >> Um, I know there's a couple of things that I'd like to bring up tonight.
>> Uh, the only thing I would change is uh it's Monday, not Thursday. >> You're so right. I'm so sorry, YouTube. >> Just for the record. >> Yep. Okay. Um, a couple of the items that I
do want to bring up is B1 zoning district discussion. Um, this would be item I, and this is to help support P&Z, attorney RFP update and discussion as
item J. And then performance reviews discussion for all staff as item K. And I'll entertain a motion. >> I'll make a motion with those additions. >> Motion by Miller. >> Second. >> Second by Palava. Any further discussion?
All in favor? >> I. >> All opposed. >> All right. There are no meetings tonight, but there is a public hearing. Ordinance 2025-335, an ordinance amending chapter 30 of the Lansdale City Code to establish Founders
Day Committee. I'll open up this public hearing. Cory, I'm assuming that's for you. Uh, yes, Mr. Mayor, and good evening, council. At the October 30, 2025 city council meeting, the council approved staff to schedule the public hearing for ordinance 2025-335, an ordinance amending chapter 30 of the
law city code to establish founders day committee. Uh staff issued the 10-day public hearing notification which was advertised in the Lawndale news review commencing November 11th, 2025. Uh no public comments uh have been received at this time. As the council
recalls at the last meeting, uh the council supported all staff recommendations that is such as the composition staff support the committee's recommendation of a non- voting council member liaison and staff member. Uh that member is council member Miller and myself.
Uh staff recommended the following appointment terms to prevent too many turn uh too many members turning over at once. Uh this was staying consistent with uh all the other advisor all of the advisory boards um in the city um
organization meetings and like staff recommends the chair serve uh serves as a oneyear term and the committee election occur annually to remain consistent with current advisory board terms and elections. Uh staff did uh
make a recommendation here for an addition. Uh that addition is the uh secretary need not be a member of the committee. That is the exact same phrase from the EDA bylaws. Uh staff is recommending the rem the
removal of the committee member by the approval uh by the majority of the city council. Um staff recommend that all city policies and procedures apply to the founding state committee and staff recommend that all expenditures be approved by the city
council and remain consistent uh with current departmentwide spending request. And the final recommendation here uh staff recommend that a committee up the committee update is presented in the monthly council members by the appointed council member and that is council
member Miller. Uh so Mr. Mayor, uh, these are all the recommendations with the one slight addition and that slight addition is the secretary need not be a member of the committee. >> And just uh just curious,
>> are you the secretary, Corey? >> Mr. Mayor, I am the secretary. >> Okay. Congratulations. >> Thank you. >> Does anybody from the public have anything to say about u this uh ordinance for the founders day committee? All right, seeing none, how about
council? Brian, you got anything you want to mention? >> Nope, nothing for me. >> Carrie, >> I'm just excited to have this group and thank you for all your work, Cory Angel. >> Jamie, >> I'm good. >> Scott, >> nothing. >> All right, I'll entertain a motion. >> Motion to close the public hearing.
>> Motion by Palava. >> Second. >> Second by warm discursion. Any further discussion? All in favor? >> All opposed? All right. This meeting is now closed. on to presentation of citizen petitions and comments. Comments limited to two minutes. So, if you're
not on the agenda, now is your time to speak. Um, when addressing council, please state your first name, last name, and address, too, please. All right. Seeing none, we'll move on to the approval of the consent agenda. We have items A, B, C, D, and E. A being
monthly and additional bills. Treasurers report. Board and commission minutes. Consider approval to increase the hour hourly snow hauling rates from $125 to $135 per hour. Consider approval of resolution 2025-53,
a resolution accepting a donation from Joanne and Carl Martin in the amount of $1,000 to the Lville Fire Department. Does anybody want any of these items pulled from the consent agenda to consider during new business?
>> Move to approve the consent agenda. >> All right. >> Moved by Palava, second by Miller. Uh, one thing I do want to mention before we uh signify by saying I here is I do want to thank Joanne and Carl Martin um for
donating that $1,000 to the LDO Fire Department. Um, that means a lot to us. So, um, is there any further discussion? All right. All in favor? >> I. >> All opposed? All right. On to old business. Discuss the city of Ldale's
2026 proposed final budget and property tax levy. Joel Ericson, city administrator. >> All right. Thank you, mayor, members of the council. Um, the city council held seven meetings pertaining to the city's uh preliminary 2026 budget and property tax levy. Uh this would be an
opportunity to I guess discuss and make any changes prior to uh its final adoption uh at the December 11th council meeting. Uh based on discussion or based on the budget presented uh at the September 22nd meeting, there was a
property levy uh property tax levy, excuse me, deficit of over $293,000. Uh at that meeting uh staff was directed to reduce that deficit to 150,000. At that meeting there were a number of
cuts proposed uh by each or for each department. Um those included recommendations from department heads that were presented to me. Uh I agreed with most of them. Some I didn't agree
with and didn't include or didn't um cut as much as what was recommended just based off of historical um revenues andor expenses and just wanted them to make sense historic based off of historical data not just cut just to
have a to cut and have a balanced budget knowing that it wasn't going to work out. Uh since then um department heads did meet uh with me and go over their their proposed cuts. Um the cuts that were
approved by the council at that September budget meeting uh all were approved with the exception of conferences for the library. So, as of today, that deficit has been
reduced to $155,646. As far as a property tax levy, uh staff was conservative and used a increase of values of 5%. Uh here last week, I got information that they actually increased 6.76%.
So the effect that that has is we were working on keeping our tax rate the same at uh 52.689 and with the increased values it actually uh decreased to 51.719 and then uh as with previous budget
meetings I included the 26 property tax levy and an impact on houses that we've been tracking over uh previous years. As far as the council, uh, wages were based on city code and then, uh, increased repairs for the audio video
system. As far as human resources, uh, pay scales proposed to increase 3%. Uh, to reduce the increase in health insurance premiums as much as possible, we switched to Blue Cross. Excuse me. To account for the paid
family medical leave, instead of going with the state plan, we actually got a quote. the state plan was 888% of of wages. We actually got a premium quoted at 082. So, we went through that and staff will be getting their notice here uh this
week as far as a payroll deduction. I think um people are going to be surprised when they see that um an additional expense out of their u paychecks when we already provide
uh time off >> on that too. Did you um file with the state so that they know that you offer that we offer a better plan than they do? Okay. >> Yep. >> Yep. It has to be equal to or or better. Yep. We've got that certification. Thank
you. >> As far as administration accounted for 26 elections, uh professional services, um the hot topic is mosquito control. That's going to be discussed at the the next parkboard meeting. And I know the council has has discussed this in the
past. Uh based off of or what's included in the proposed 26 budget is um just under $50,000 to continue the operations that we currently do. Over the last couple years, I have uh received an
alternate bid for organic treatments and that will double the cost. So, not sure if the council wants to discuss that now or actually I think you're going to be setting or will the park park board meet before the next council meeting?
>> The park board is December 8th. >> So, it'll meet three days before the the council meeting. Uh and then as far as professional services, um they're virtually consistent across departments. Uh each one has their corks. We've got the
continuing disclosure that we need to provide the the state board. Um on 60% of budget costs, we'll need to solicit proposals for 26 and after. uh views and subscriptions would be the league membership, our accounting system, and
then uh city hall's portion of archive social, which is just a backup of our social media sites that um is required if someone made a data practices request. If someone deleted their post,
um we'd be able to retrieve that. planning and zoning. Uh the property tax levies increased quite a bit just simply due to the lack of building permits anticipated and are anticipating inspection fees to be less. Um but as of now I have not
accounted for the apartment project subscriptions. We have our GIS and then our EyeWork, which is our building permit software. Police 140,000 in federal funding account for purchase body cameras. Uh received an
email last week that said um it wasn't included in the continuing resolution that was adopted to open up the federal government, but um Congress is working on passing that in in subsequent uh bills. We added the position of sergeant which
increased expenses by about $15,000. Included department issued firearms, repairs and maintenance to the parking lot, professional services, again similar um copers, things like that. Um and then
fees for truck task force and services like that that are provided by other agencies. camera licensing for the cameras throughout our park system and then capital outlay obviously the body cam expense. I did budget for the additional
furniture for the uh record records management staff and the sergeant and then um continuing to budget for the purchase of a new squad in 27.
The recycling rebate is new for this year and for the whole year 26. Um that's a rebate that we received from Dick Sanitation for the a portion of the curbside recycling program. Uh the EDA, they've got essentially
three funds. The revolving loan fund, uh the only uh revenue that we have coming in is Pet Stop Veterary Clinic revolving loan fund. Uh that'll be paid off in October 26. And then the only expenses would be any loans that were provided or
uh professional services um legal reporting things like that. The housing grant fund is revenues would just be any reimbursements that we request from the state for actual projects or admin. Uh and then as far as the reimbursement
from the state, we just estimated where we anticipate to be at the end of of this year and whatever balance is remaining of unspent grant funds budget that for revenues. Uh and then expenses would be for
projects or admin. The last fund of the EBA uh we reduced the overall city marketing budget that's funded by the EVA by 50%. They approved a facade rehab deferred loan grant program for next year uh
providing up to $20,000 in funding. And then we applied for a grant through Smith for 50% of a a market study for businesses that are are needed in Lawndale. As far as the library revenues are the
property tax levy, um we get a letter every year from the department of education and the city's minimum level of support is $74,180, which is based on 90% of the 2011
uh state certified levy for library support. uh Rice County and other um their I believe it's $29,750 that they provide to the library and then other fees and donations.
Uh expenses, uh training and education, uh as I said, of all the cuts proposed at the last budget meeting, this was the only one that was not approved by the city council. And then, uh again, professional services, copier, um we pay the villages of Ldale out of that sco
fire extinguishers and cleaning uh utilities are paid electrical is paid to the the villages of lndale and subscriptions will be memberships magaz magazine newspaper subscriptions
again archive social uh zoom services like that gifts and donations are used to purchase programming supplies uh office equipment and furnishing storage for the science kits and then capital outlay uh $11,000 for the collection and 3,000
for computer lease through Celco. Uh all the debt service funds have been accounted for. Um I guess one of the things that that we talked about throughout the the budget process was with us selling property to Quick Trip across the street and then uh closing on
Milton City Hall uh on Monday, December 1st. We did not budget any property tax levy funds for those debt services. So that's going to hit hard in 27.
Like a punch in the face. It's going to hurt. Parks. We've got revenues, property tax levy, our state grant with the snow wizards. We're the pay agent for them. That's uh 4,860. LGA uh refunds and reimbursements, compost site
reimbursement from Rice County, and then insurance dividend. We get a small amount from cable and telephone franchise fees and based off of what uh what I was told 26 is the last year of our T-Mobile lease payment.
So there's another $45,000 next year that are either going to have to be cut from the parks department or other funds secured as a property tax levy or things like that. Uh expenses, training, education would be safeure that's throughout all
departments and then tree school repairs and maintenance of general items, field paint and field chalk. Landscaping materials would be flowers, um flower bed mulch, and then tree replacement. again similar professional services uh
tech support obviously is is with all departments as well uh RPZ testing for the parks department and then grinding of trees at the compost site um I know we've had discussion on considering
discussion on the compost operations and if if we're not going to enforce um the rules and regulations up there. We're going to have to add at least $10,000 a year because we're going to have to have that um brush pile brown twice.
So, I think the simplest way is enforcement. That's by far the cheapest. Uh and then tree removal, rentals, portaotties, and then equipment grants. Like I said earlier, the snow wizards, that's the pass through the pay agent for for them.
uh recreation. The city car cost participates with TCU summer wreck program at the elementary school here in town for I believe it's a six or eight week program and the capital outlay would be a lawnmower replacement.
Uh as far as water as of now the uh wack fees do account for the apartment building and new homes. uh repairs and maintenance. Again, general water manage we change so many hydrants each year. Uh professional services consistent with
other departments, RPZ testing, flow meter testing. Uh I believe we budgeted $8,000 to have the the water tower cleaned. Uh engineering council recently approved a water tower sighting study and we will be bringing a proposal for the capital
improvement plan for uh pavement management plan capital outlay MXU's water meters and working towards being able to auto read in 2027.
Uh that cost for 26 is 140,000. Uh it's accounted for but revenues but it's it's not supported by by the revenues. I've accounted for each debt service payment from the water fund. Uh and then
based off of the current budget, a projected deficit of about 384,000 when accounting for depreciation. Um with it with that said, we don't pay it out, but um it is accounted for in our audit
uh and the projected deficit of 142,000. And we went over the the water study recommendations. um had a number of the past budgets budget meetings. As far as the sewer, we got our sack revenues accounts for um the apartment building
and new homes. Chemicals do include the bugs that we've been purchasing uh each of the last several years. Professional services would include bioolids and sewer uh cleaning and televising. Uh we increased electrical substantially to account for bringing the second pond
online. And then we've also in capital outlay accounted for fair acid pumps and then the air raators which will be in that second pond projecting a surplus of about 149,000 um when accounting for depreciation and about 342,000 when when
but not accounting for it. As far as a liquor store uh no secret our main revenues are sales of product. We do receive some interest uh expenses, training, education, safe assure chamber dinner, uh MMBA
conference, alcohol training, uh repairs and maintenance, um unex unexpected items. I think this is the one that the major cut was made from. I think we had 19,000 in the preliminary budget. We
reduced that to 9,000. Um hope that's a solid number. I mean historic we've been trending 11 to 13,000 in repairs annually. Uh merchant credit card. Uh we did switch vendors earlier this year. So
we're hoping to realize a savings there. Cost of goods just strictly what we pay for beer, liquor, wine, THC. And this is based off of historical data. I think recently with the continuing resolution that was passed at the
federal level reducing the amount of THC or hemp contained in those products. That's something that we'll need to monitor closely throughout the year. I know watching the news here before the meeting there's going to be a push to to change that. Whether that happens or
not, I don't know, but I don't think we should wait till December 31st of next year to address it. Professional services, uh, security, pest control, cents, again, tech support, floor cleaning, uh, dues and
subscriptions to the MMBA, the municipal beverage association, the chamber, archive social, and then software support for their accounting system at the store. Donations uh for many many years community days has paid to report
upon these for community days. As of now, there's no proposed capital expenses and then association fees. Uh we reduce those to be more consistent with just what they are on an annual basis without any uh major repairs or or
improvements. Uh projecting a slight profit uh when accounting for depreciation and then about a $25,000 loss. I'm sorry. A small profit when accounting for depreciation and a projected profit of
about 25,000 when not accounting for it. Uh road and bridge. We got street maintenance as the the big hitter there. included the um or recently seen the maps of the southeast section of town that proposed the mill overlay the GSB88
instead of chip seal patching the sidewalk or crosswalks and then did budget for a portion of the CIP or pavement management plan. Um and then all of the the remaining
pages are um items that the council previously seen as far as long-term goals. Um didn't include the line item budget in addition to uh information as provided by um Rice County as far as
what they consider TNT information. You can see how Ldale compares to all the other communities in Rice County. Um, you know, I guess one thing that stuck out to me is that as far as the big
cities in Rice County, uh, we have the second lowest tax rate for school district 721. Uh, and of the cities, we actually have the lowest city tax rate. So, we um, again began this process back
in May. As I said, we held several meetings. We had the kickoff on May 22nd. June 17th, we reviewed water and sewer wages and the assessment policy. July 8th, we reviewed the council debt service, the fee schedule, and streets.
July 28th, we did city hall, planning and zoning, police. August 19th was the library, EDA, parks, and liquor store. September 9th meeting was a lobby and all departments. And then uh as I said a couple times earlier, the September 22nd
meeting was um a review of everything and we reviewed the the cuts. So the process used for determining the city's budget uh has been fairly consistent over the years. We use guidance from the city council on
goals, priorities, and objectives. Um department heads meet with uh the city administrator. Um, typically, and I think it was the same as this year, everything that's requested gets put into the budget and then as we go
through as we go through the budget process and refine or define goals, objectives, and priorities, um, either things are added to or or cut from the budget. And um I guess as far as recommendations
to department heads, my my direction was to make cuts that had the least amount of impact on residents. >> Um any questions at this time? >> Um do we want to go over this email that was sent?
>> Absolutely. >> So I'd let you uh read and kick it out. So, we received an email from Tyler Borgan and during the most recent library board meeting, the board was tasked with reducing the library budget by a little over 10,000 at the request
of the city administrator. So, I'm tasked with implementing council's directive and I was tasked with we were all tasked with whether it was myself or department heads reducing that $293,000
deficit down to 150,000. Uh as part of this process, we are requesting permission to use reserves so that cleaning services are not reduced. The library is used by many people of all ages daily, weekly, and monthly. Uh it is or and it also shares a building
with a care center where elderly residents live. Maintaining proper cleaning services is essential for public health and safety for everyone who enters the building. I think that was a fair summary of the library board uh meeting that was held
last Wednesday night. In addition to this request, I'd like clarification on several financial questions relating to the library. How much cash one, how much cash is currently available and earmarked in city's city's accounts specific to the library? So as of
October 1st, the library had a fund balance of 140,47. That was reduced through expenses through that month to October 31st, a fund balance of 124 913
and that is um provided in where I got that from is the treasures report that is on the dis When the city creates its annual budget, does it use reserve funds generated from
library fundraising events throughout the year? Uh answer is yes, we do. We use that to offset uh the amount of property tax levy needed for for that department and quite frankly others.
So for 25 we accounted for $2,000 in um grants donations. Over the last several years that amounts ranged from $976 to 2,891.
Third question was in the past if reserve funds airmarked for the library were used for purposes other than the library how far back did this occur and was there a public notice issued regard to the reallocation of those funds if no
public notice was provided I would like to understand why. So going into the first question um are reserve funds airmarked for the library used for purposes other than the library? That answer is no. They have not. As you can
see um we have fund accounting and everything is is coded into funds. So we have a solid record of tracking revenues and expenses regardless of the fund they're in.
How far back did it go? I guess the answer is never because we have never done that. Uh was there a public notice issued regarding the reallocation? Again, the answer is no because we haven't done that. Um, but I guess I'm
not aware of any statutory requirement that says that um the the city has to anytime we do do transfers, we do them via resolution. Uh, regarding the current budget reduction, was the $10,000 decrease
applied proportionately across other city departments such as police, fire, city hall, or was the library impacted differently? Given that those departments have larger overall budgets, I'm seeking clarification on whether reductions were
shared equally. So, I was asked what dollar amount or percentage do I have to hit? My response was, there isn't one. look at your budget and recommend some cuts. But for clarification, um, and I pulled
this information mainly from the the last budget packet, uh, cuts to city hall were 7,300, planning and zoning was just under 3,000. Uh, the police department was almost 50,000, EDA 10,
uh, the library uh, 10,260. our parks department. We are foregoing um an expansion of the vest memorial project. We had budgeted $30,000 for that. Um debt service, I talked about that previously, but that's going to
increase several $100,000 next year. And then uh streets, uh the public works director initially proposed over $156,000 in cuts. Um, my recommendation
was to reduce that to 55,000 and that again was included in the September 22nd budget packet. So hopefully that answers the the questions. Again, it was just
kind of share the pain as as as much as each department can. >> I think you brought up a lot of good questions. Um but the one thing yes is so we do not have cleaning services for the library at this moment in this budget
right? >> Um no it is included I put it back in >> okay >> it was noted in the >> it was noted in the in the staff report. >> Well with that said the library is running a deficit of about $2,900. You
can see that in the line item budget. >> $2900. Okay. Brian, is there anything you would like to add to that since you are on the library board? >> Well, no. I'm glad to see that the cleaning services are back. Um, you
know, there was the discussion at the at the meeting. I'm sure any if anybody's had a chance to watch the meeting, the discussion did come up and I, you know, some of the concerns that were raised never crossed my mind until they were raised. you know, the the fact that
we're connected to the uh um senior living facility, you know, it it it raised a concern for me personally that, you know, cleaning service is something that that's probably a little
more critical than maybe in some other of our municipal buildings. Um, you know, that's a tough one to cut because really at the end of the day, I mean, even here at city hall, you can make the same argument that staff time would basically eat up any savings that we
would have from potentially cutting those services. So, I mean, I think it's a good point that was raised, not just for the library, but in general, that if we cut those services, we have to offset that with staff time to do those things because it has to happen one way or
another. So, I think that's important to note. Um because I think Joel, did I see that it it was put back in for city hall as well? >> That's that's my recommendation. >> Yeah. So I mean I I would agree with that on both fronts. Um
so looking at at the treasures report here, budget to actual for the library. So for expenditures, we're at 85.1% of budget to is is this through November or
October? >> Uh it would be through October. >> Okay. >> We're always a month behind. >> Okay. And on the revenue side, that's what we've received. >> Correct. >> So because we're expecting another
payment for the property tax, >> correct? >> From the county. Correct. That would account for the other 38% that up around 40%. So that will bring us to 100%. Pretty close.
>> Pretty close. >> Sure. Sure. So do you anticipate there will be as far as expenditure that that's going to hit 100%. >> Potentially. I mean, because I know >> I guess that'd be a question for the director.
>> Yeah. I mean, 85% through, you know, with two months to go, I I would I would see the potential for having leftover funds from the budget roll into next year, which could be used to offset some of that, too, that additional cost,
right? I mean, that's that's my thought on it. I mean, we we came into the budget. I mean, when we had the laugh meeting about about the cuts, I mean, the impression I got from the council was there's an appetite to minimize any
impacts and look at reserves for this year. I mean, I've said it myself. I'm I'm not opposed to using reserves to offset and minimize the impact of any of these cuts um for this year. Now, next year, I mean,
there's a lot of valid points being put towards what we have to consider for next year. I mean, one year is fine, two years is a problem. So, that that's my thought on it. >> And actually, up until June of this
year, the library was the only one that had cleaning service. The police department doesn't. The liquor store has what, up to 7,000 people a month go through there. They do their own cleaning. I get it. is going to be put in there. But that's just the little historical context of
facility cleaning. Public works does their own cleaning. We've all scrubbed toilets >> many, many, many times. >> So, Brian, is that what you had? >> Yeah, that's all I got. >> All right, Carrie, you got anything? No, I just I know it it's hard to cut,
but we have to. >> Jamie, >> I'm good. >> Scott, um I'm you know, I'm on both sides of it. I understand the the value of it and the value of removing it. So, it's a you know, running a business myself, I
understand every aspect of it. And it's not never an easy choice. And I'm I'm just asking too like any general questions on the budget itself, not just the cleaning portion.
Um we may got to restart now discussion about mosquito control. I just uh I think if people are going to come in through the public and they're going to voice their concerns, I think that's the place for them to voice their concerns
and park can make the recommendation with, you know, we can accept the minutes and review the minutes as well and and see what they have to say. I mean, it's nice that we live stream everything now so we can just watch the meetings and see what they have to say, too, to accelerate that process, but I
would rather wait to see uh what's going to happen in Parkport. I think we've talked about it enough and kept coming back to the similar opinion. And I just know a lot of people have a
lot of different opinions on it. And I just want to make sure that people have a chance to say their piece one last time before we decide for 2026. >> It's a call for people to come to that meeting, I would say.
>> Exactly. >> Mhm. >> So any people who want to show up for or against come to the parks meeting. Um, I'm sorry. I don't mean to jump the the queue here or anything, but I think
one of the one of the things that I brought up um at the library board meeting was we as a council, some of this is excuse me, self-inflicted. I mean, we gave raises across the board. So, we created additional expense on
this budget. Um, you know, so that I keeping that in the back of my mind, you know, we did that. We said we're going to do these raises. It's important to us. It's a priority for us. Um, you know, the sergeant's position, that was a priority for us. We did that. And I'm not saying that these
are bad things. I still think that they're good things that we did. And that's why I'm okay with saying for this year, I'm all right with going into the budget or into the to the reserves to offset cuts because we created additional expenses for next year.
There's nobody else to blame for it. It's not a staff problem. It's not anybody that works for the city of Lonzo. It's 100% the council that made that decision. So, you know, personally, I take responsibility on that and that's why I am willing to say I, you know, we
we did that. We'll take the hit the heat and the hit for using reserves for a year because I don't feel that we making that decision necessarily needs to fall on the taxpayers either. So, I just want people to to to know that that's my
approach and the way I'm looking at this. This is this is 100% on us. Nobody else. >> Did you see what you needed to? >> Yeah. >> Sorry. >> Okay. >> Brian Jamie, >> you good. >> Scott, >> no. >> Okay. So, I mean, one other item that
wasn't mentioned was if the federal funding does come in, the fire department will end up with a $40,000 surplus uh for those encrypted radios that was on their capital improvement. Correct. Cuz we approved that budget before we
even understood >> fire >> that we were >> Huh? >> fire or police? >> Oh, fire department. I would have to confirm if those radios were part of the budget um
>> we would have approved. I do not believe that the expense was accounted for for 26. I thought it was because it was a big priority to them for 26 to get because what they only had one I
think. Oh, that that is correct. We have 267,000 budgeted for capital outlay. 180,000 to replace a firet truck, 23,000 for a boat that was purchased early. Side by side was purchased early. SCBAS is uh replacement plant. Lift bags we
purchased. Turnout gear and then 36,000 for the 800 megahertz. >> Yeah. So with that funding, we would receive that kind of surplus and that fire department budget was I mean that was
planned for reliability and liability. Um you know uh that was pretty big for them to get that accomplished. But you know I got kind of pedaly things. I mean
I mean if we talk about uh the library, you know, $2,900, you know, I kind of look at it like, well, the library doesn't receive any local government aid. Um, Road and Bridge does, Park and Wreck
does, police does, P&Z does, and our general fund does, and um, you know, just split pretty even around the board. I think P and Z is the only one that's a difference. Um, however, but then I look
at civil defense. Um, this comes from development and we got it budgeted for 1,500 bucks. Um, and then if we do trigger development, I mean, that's that can be accounted for that development if we ever really need to get that fixed.
But then office supplies for council at $1,500. I mean, yeah, we talked about the AV system, but we never received any quotes or anything. And I mean, that was a pretty staggering jump when I looked through it. Uh, where can I find it again?
>> Yeah, that dollar amount just came from talking to downtown Sound as far as about $100 to replace each one of those >> mics. >> Correct. >> So, that's what we're anticipating is the mics being changed. I'd like them all the work.
>> Okay. Is Is he able to try that before we we buy it? Make sure that the sound issues don't continue because I mean it has been working pretty decent as is. >> Yeah. I can try a sample one. Just
seemed like when one went they all went. >> Yeah. And I mean like I said change them all. >> Right. But I mean it it's just that minimal cost. I know I I've talked with the police department as well and um I asked if we could defer the 20,000 for
the squad car replacement to uh possibly next year as well. I mean I think that uh yeah Brian you brought it up where it's you know we brought up the wages but I mean the wages have been sitting there the same way for so long and I'll
hang my hat on that all day long. >> Oh yeah, absolutely. I'm not I'm not saying it's a negative by any means. I I I understand where you're coming from, but my thing is is look what look what also changed is this year or 2026 we got 197,000 for added debt service and then
the next year we got another 100,000 on top of that and now we're going to have debt service payments too. Um that was not my vote. That was not a self-inflicted boot. Um, and I get a little bothered by that. Um,
because we funded this whole entire budget off of neat. Every bit of it been needs. All of it's been stuff that has always been talked about and never done. And uh, I'm glad we picked up the can and and uh put it towards this budget
and focused on 2027, 2028, 2029. um you know, making sure we're being proactive and not reactionary. Um I know the liquor store is going to have an issue next year. This was on the news. Um breweries and liquor, municipal
liquor stores, they're going to have a hard time and Lynette has to be supported. And I want her to know that she's got council support to do her job. Library, they got our support to do their job. Public works, you got our support to do your job.
And um I owe a massive thank you to all of you, even to our chief. Um I know how residents tend to feel about tax increases, but understand there's a lot of work that went into this. There was a lot of
hard conversations, a lot of honesty. So, um that's what I really got to say about this budget. Um, I keep focusing on economic development and and I know everybody has and we'll
see what next year really truly brings. Um, whether this apartment goes, whether uh, you know, I got exciting news about that business for the 16.2 acres it's moving to close on the land and on the building and and that's a nice site and
um, you know, welcoming trip quick trip in. So, there's quite a bit and it's an understatement to um put the finger at us when we really just took on a giant mess um and we worked it
through. So, credit to council for that, credit for city staff and all departments. So, uh I got nothing else I I really got to say on that other than welcome Jason, too.
That was a good decision for prep for uh professional services. So, but with that if anybody Well, that was just a discussion. So, um if there's nothing else to be said, I
I'll move to item B. Actually um also we did receive so any changes then to what was presented tonight for I guess I would like to know that so I can incorporate them for the December 11th meeting >> cuz that's pretty much everything
>> because of the tax rate decrease um and the deficit going $5,000 more. Are we okay from when we reported it to the county? Are we okay? Can we move forward with
what's presented? >> Uh because our tax rate went down. Would our levy what would our projected levy if it still stay at that 5% or what would our levy >> correct? Yeah, we cannot >> Okay, >> we cannot increase it. >> I think that's one of the big things.
>> Can it come down? >> It can come. >> It can come down. Yep. But I was worried about the tax rate coming down if the percentage then went up. So for the levy, >> uh yeah, it would have if the levy would
have went up, the tax rate would have went up because you're just dividing the levy into your tax capacity. >> Okay. All right. Any changes, staff? How do you feel?
Good, Jason. Joel. >> Um, I do have one thing, Mr. Mayor and council to share with you. It's the email that we received um regarding our dog park. >> Sure. >> Um, hello. I've been contacted by a few
dog park people to bring up the following issues. The wood chips at the park seem to be posing a problem for dogs and owners. One owner had a piece of wood pierced through her shoe and cut their foot, and she ended up in the emergency room. Others have mentioned it's difficult to walk on them as I can attest to after almost falling several
times. They are too large and roll under your foot. Is there a way large pieces can be removed and replaced with smaller wood chips? I see there is a lot of them at Donnie Smeichek's lot on the way out of town. Also, I am following up on the pole light that was supposed to be
installed last spring based on the meeting in November of 2023's promises. A grant was supposed to be applied for to Excel Energy for it. Please let me know if there are any reasons why these two things cannot be accomplished in the near future. I can relay them I can
relay my information back to the people that have raised their concerns. Um I'm going to pause right there. Um the first thing I will address is the light pole for the grant in 2023's process. I did apply for a grant with Excel Energy. We
did not receive it. Um and furthermore after that the XL Energy decided to reroute the power to our wastewater treatment plant. It used to run across Stika Park overhead over the skate park. Once we constructed the skate park,
Excel Energy wanted it to be buried underground. It was proposed that the route would continue in the same manner of the aerial lines. I'm sure further plan review revealed they actually came from the north side
of Industrial Park Drive. If the power would have ran the way the aerial lines ran, we would have been able to get a pole put in by Excel Energy for free and have just a monthly service fee for having the light. Being
that changed, that was off the table and it just hasn't happened. Thanks to the email. Um, one request that was also brought up two years ago and that is to have a separate area for dogs, new puppies, smaller dogs or dogs that are not accustomed to other dogs so
they have a space to run. This could temporarily be the pond area if that was if there was a separate gate entrance provided on the outside without having too much to go through the main area to get access to it. The best permanent solution would be to add a space along the fence on the east side.
Um, I would like the council to know that I did speak with Miss Rezac this morning about this. I went through all of these um things same as I'm doing with you guys. Um, we're both on the same page. She understands. Um,
you know, it's money cuts are a real thing. These are these are pretty uh pretty expensive things that would happen. I would say adding a gate would cost around the nature of $2 to $3,000.
Um, depending on how big of a segregated area we would want to fence in, I guess I would start those bids at 30,000 for a small area upwards of a 100,000 if we were to divide the park equal in equal
shares. um a light pole for for the city to make a phone call all in is probably going to be around $10,000 plus the monthly service fee.
Um, as far as the wood chips go, my recommendation would be in the entrance and to the pavilion to pour concrete or some sort of patuminous or some hard surface for the spring months to give
the dog park visitors a place to walk, not in the mud. I could allocate $5,000 for that. Um, as far as the mulch goes, to address her concerns, um, in the immediate future, we went and kind of sorted through and pulled some
of the mulch out. Um, I was talking to Brian before the meeting a number of years ago in this 2023 process. Um, there's a large outcry for these wood chips against my recommendation to put them down, to get them out of the mud.
This is just what kind of happens with wood chips. they just deteriorate and start rolling around. Um the guys went up fixed it up today so everything's back. Um just wanted to add it to the discussion being it is a park
um expense for the budget um and knowing that the projects that we have proposed have already been dropped. So um with that I'll leave it to the council. >> Thank you Joel. Uh Brian, you got
anything? >> Thanks for being proactive on it. Um appreciate you guys jumping on there and taking care of it and just providing the update. Um and thanks for working with with the citizen. So I appreciate that, Joe. Thank you. >> Okay.
>> Uh I know other dog parks up in the cities have the wood chips as well. So um it is just one of those things, but like you said, we had to already cut a lot from the budget. So, it'd be nice to put these on the wish list for the parks budget in the future. Maybe 27.
Um, it would be nice to have a light pole up there, too. But again, that's an added expense. So, I don't know. Thanks for being on top of this and knowing about >> the Excel rerouting and all that. Thank you. >> Absolutely,
>> Jamie. I'm good. >> Scott, I'll re reiterate what Brian and Ki said. I I agree that it's been uh you know it's it's it's constantly been growing and developing and unfortunately it doesn't happen overnight and it costs
a lot of money to do it. So um we uh we'll do our best to get it taken care of in a timely fashion hopefully in the next couple years. >> Yeah, thank you Joe for following up on this. Um I got some ideas I'll float in.
Um, but thank you for bringing this to our attention. All right. On item B, discuss the proposed city council chamber rental rules and regulations, rental application, and rental agreement. Joel Erson, city administrator. >> All right. This was presented at the
last council meeting. It was reviewed and tabled. Um, staff wasn't requested to provide any uh additional information. So, what's included in the staff report is what was presented at the last meeting. All right, Jamie, you got anything?
>> Not right now. Scott? >> Yeah, I uh I go back to um torn on it that yes, the original plan was uh to allow this facility for uh public uses
and uh I agree we we we should. I just I'm still a little hung up on some of the details to make it usable. So, I still haven't really I don't have anything else on that. I'm
just I feel it both ways. >> Sure. Great. Brian. >> Yeah. I mean, I'm I'm kind of with Scott on that. You know, it's it's one of those um Oh, pen cap. Um
it's it's one of those things where we we sold this as a space for community. Um you know I I still think that there's a way that we could do something and figure something out. Um it's I think we just we need to continue to
think about this and and potentially bring it up again. Um you know I think there are there's valid concerns here. You know, again, it goes back to what we talked about with with the cleaning stuff, staff time. You know, we're talking we're incurring additional cost.
Yes, some of that will be offset by the rental fees, but in a lot of cases, the fee that we charge to keep it realistic probably wouldn't cover our costs. So, you know, it it it's one of those things
where I think we we need to continue to think about this. I really do. Um, I don't want to see this just be the end of the the discussion on it. I guess I'll leave it at that. >> All right, Curry. >> All right. So, um, Northfield, they do
um rent out their space, but only during city hall hours. And they, um, have different fees. So, no charge for nonprofits, um, in the city. $25 per hour, maximum $100 a day for nonprofit u meetings closed to the public or
nonprofits who are charging fees. Um custodial use $20 an hour and then staff salary plus $25 administrative fee for city hall audiovisisual equipment, but we wouldn't we said that we weren't going to include that. New Prague does not rent out their city hall. New Market
does rent out their town hall. There's a daily rate of $100 for township residents and $250 for non-township residents. There's a $25 application fee and a $250 deposit. Um, the center does rent out their conference rooms for a
$20 fee. Um, they have a small kitchenet as well and a 35 person occupancy. Uh, I know Wakone is a little bit out, but this one is one of the only ones I could find. Um, they have two conference rooms that they rent out. um $20 an hour for
either of those. So, I do think we should have it as an option. Um and then are we considering renting out the conference room up front, too, or just this space here? >> Yeah, I guess to the city council. We've just been talking about this room right now.
>> Um because we could I >> mean, it would be nice to retain that for for staff. >> Yeah. Um I don't know. I just feel like we should have something in place to rent this space out since that is what it was
sold on to the public. And we have a very thorough um rental agreement in the packet. I think it goes above and beyond from any of these other cities that I was able to find info for on their websites. So,
I am in favor of it. All right, Jamie. Now, back to you. Is there anything else you want to add? >> Well, we spent all the money on this furniture in here, and if we weren't going to rent it out, we could have got by without the tables. We could have probably got by with some cheaper
chairs, and we could have cut thousands off the budget for the city hall. Yes, we run a risk that something could get damaged, but we also run a risk that something can get damaged in a meeting over anything, chickens.
chickens. Exactly. So, try renting it out. If it doesn't work, we can revisit it, but I'd rent it out. I would agree with that. Um, you know,
and Brian kind of mentioned it uh last time was that's why we got the accordion doors and I'm not going to spend $1.8 $8 million to add the library onto here when we don't have the money to do it just to rent the uh chambers out. Um you
know, a couple of other things is is you know, we brought up audio repairs and uh we didn't do that. Um you know, we worked with what we had. Uh the Skyworn lease agreement that was um not staff's recommendation. Um but then we brought
them here. Um, and then again the tables and chairs and then even for the break room and nobody's going to have access to the break room, but then we still spent the money to furnish that. So, I mean, I guess my thing is is that I still
remember it like it was yesterday walking into the basement of old city hall and seeing all the displays of what it could potentially look like. And, uh, it was constantly said, "This is for community. This is for community." and
this is a need and this is a need and um I thought it was great that they took advantage of an empty building. Um I wasn't comfortable with the I wasn't comfortable with the bonding and um
I think that council has followed through with that community aspect for this city hall time and time and time again. And I think we'd be remissed if we didn't at least try it, see how it went. Um, this is a a great space. And
there's a lot of great things that could be uh conducted here. And we're already allowing the Chamber of Commerce to host the state of the city here and use the staff to do it. I think we can make it work if we can make it work with the
state of the city. Um, I kind of agree with Brian where it's, you know, let's because now you brought up the good point. It's some of these other places they rent them during city hall hours. And I think that brings up a good point
to initially start it. You know, the city the state of the city is during city hall hours and um I just think it would really be worth it. Um, and the other thing is is it's not like somebody has to be here the
whole time. So, say if you know, Wheatland even comes in and does uh, you know, a public hearing. It's just a simple, hey, we wrapped up, you know, was it cleaned up? Take a photo, send it to me. Joel, I think you got an app on your phone where you can lock the doors,
don't you? Where you have access to it? >> Yep. >> So, I mean, it's not even like city staff really has to be here. Um, you sign a waiver, you put a security deposit in. So,
I mean, what is it that we host here? I can see the difference between a public hearing for a township or a state of the city different from like a birthday party and uh I went to FNB for a birthday party and I got four rowdy kids and they had frosting all over
their fingers and I said, "Oh, poor Adam." you know. Um but uh yeah, I just think we'd be remiss to do it and this community deserves this place to be for community.
So I'm in favor of it. Um I would get behind this rental agreement um and then kind of see what comes down the pipeline. I guess if I if I may because I you know I spoke before Ki did the uh operating
within city city hours. Um I do I do like that aspect of it. um at least for the uh maybe for the beginning so we can try it out and there there is some uh
I don't know additional supervision to make sure that things are being handled you know properly to begin with. I mean same thing when when Evergreen moved in here you know they had a lease but we didn't want them here in the before we were even in in the building. >> Sure. Sure, you know, if if something need needs to be addressed uh during the
during the course of a meeting, you know, maybe the the first few um that we we know what we need to do. Hate to rent the facility out and then uh somebody not not get get what they need or not be able to operate
um for whatever reason. So, I do like that idea. And we also have the uh security for the uh door accesses too. So I mean we're pretty wellrounded with that sense of security
as well. So I mean there's a lot of cost we could have cut out of this thing if if that was not the intentions to move forward with. So, I don't know, council, you want to think on it one more time and before we
approve it or uh approve it with the understanding that we're going to improve it uh over time. I feel like I want to approve it with the understanding to start with it would be during city hall hours
and go from there. >> Is that your motion? >> Yeah, I'll make that motion. >> Second. >> I'll second it. >> Second by Vipka. Any further discussion? >> I I like that change. >> Okay. Do we do we want to set a timeline
to review it for, you know, after so many uh so many rentals or whatever to see how it works to see if we if we want to expand it to not outside of city hours? Otherwise, we could say, well, you know, this is just temporary, but it could be temporary for
>> 20 years, >> three months or 20 years, >> right? >> Um how about uh I don't know, Joel, what do you think >> would be? I was going to say number of number of rentals as opposed to number of rentals. >> How often during the day Margaret do you
rent the large meeting room at the library >> during 8 to 4:30 >> including the villages of lawn sale? >> Not including them. >> Not including them once or twice a week and then another once or twice a week in
the evening weekend there. Should we say six months? >> Six months. >> Yeah. >> With the review on six months or sooner if needed. >> Okay. All in favor?
>> I >> I. All opposed. All right. Motion carries. >> I think that was a great decision. Council on new business. Consider approval of resolution 2025-54. A resolution calling for a public
hearing regarding a proposed tax abatement. Shannon Sweeney and David Drown Associates. Thank you for being so patient. >> You're welcome. Uh good evening, mayor, members of the council. Uh, the city has received a tax payment
request from Brian Bergamman from BJB Holdings for the development of a 58 unit rental housing project in the community located at 900 Ash Street Northeast. Uh, based on the projected rents they have ranging from,25 per month for a
550t El Cove unit to $1,500 per month for a,295T 3-bedroom unit. uh I reviewed their financial projections and concurred that uh tax abatement assistance was necessary in order to meet some minimum thresholds
that they'd be required to meet to finance their project. That included debt coverage of 125% which is the standard in banking as well as the cash on cash rate of return that they were targeting of 8%. uh what they've requested is a
reimbursement of 75% of the new property tax attributed to their project for a period of 10 years. And so ultimately they would in each year uh pay their property tax like every other taxpayer in the community. The city would be
adopting a separate levy called the tax abatement levy for that portion. That's 75% of that current year's property tax. that in turn would be reimbursed to the developer. And so ultimately
uh that would continue for a period of time that either 10 years or until they reach a cap of $396,876 which reflects uh their property tax payments based on that market value with an increase of 3%
annually uh based on what they think is going to happen with market value. Now, at the end of the day, they are only reimbursed what they actually pay, just to be clear. And that wouldn't be that wouldn't exceed 75% of the actual
property tax. And the cumulative amount wouldn't wouldn't exceed that $396,876 that they requested. So, we have a cap based on uh what the actual property tax is in
any calendar year. we have an overall cap on the amount that would be reimbursed over 10 years or we get to the 10year uh anniversary and ultimately the subsidies done uh if it's something less than the 396876.
So, uh, if you're interested in pursuing tax abatement, we're required to hold a public hearing, which would be at your December 22nd meeting, at which time you'd have a resolution and a tax abatement agreement before you to consider for approval following the
public hearing. Um, that pretty well sums it up. I'd say the benefits of tax abatement uh that you know I sense some people are interested in is the fact that it doesn't impose income restrictions on the rental housing project. So I think
it was the developer's intention to have a market rate project and I think that's ultimately what the city would like to see as well. So, uh, happy to answer your questions, but the action for this evening is just a resolution calling a public hearing, but it does put it some
work in motion with regard to drafting an abatement resolution and a tax abatement agreement for you to see on December 22nd, unless you wanted to delay those actions. >> Sure. Well, thank you. Uh, Scott, you got anything? >> Um, I have nothing. As Mr. Sweeney
attended the EDA, so uh he had a very uh informative uh presentation for us. >> All right, Brian. Um well, unfortunately, I wasn't able to attend that EDA meeting. Um
I don't know. I just I'm not a huge fan of tax abatement. Um, I mean, I understand we increase our tax base, we get the tax revenue, but I just feel like, you know, there's a lot of people in town that pay taxes
and they don't get the opportunity to say, "Can I get some of mine back?" Um, you know, it's just I I don't know, it just gives me heartburn the whole idea of tax abatement. Now, with that said, I like the idea of having a public hearing
about this, giving the public the opportunity to speak on it. So, in regards to the public hearing, I like that still. I mean, you know, the idea of tax abatement as a as a thing in and of itself,
I have a I have a hard time with it. >> All right, Gary, >> I have to echo what Brian said. And I'm also not a fan of tax abatement. I'd like a tax abatement on my property, but um I understand why they want it. Um I
know that this apartment complex is a need and a want by a lot of people in town. Um I'm all for the public hearing as well. Um but again, I just kind of echo what Brian said. It's not my favorite thing. That's all.
>> All right, Jamie. I echo them on I don't like tax abatements either. But in this instance, it's for a need for the city. One, and two, we're going to be making more in taxes than we'd be if that lot sits
empty. And then we're going to have a nice building there instead of a vacant overgrown field with brush growing on it. So there's some benefits and they probably outweigh the abatement. So
let's have this public hearing. >> Yeah. And in addition to it, I mean, you look at all the costs that come back to the city and it is substantially more than what he's looking at uh collecting back through a bait. And uh and the way
I kind of see it is I mean we're going to get a lot of upfront dollar amounts and we just got done talking about 2027's budget really going to hurt us. And um I I'm right there with Jamie is we're we're going to get thousands more
per year on that land if it's built to be something based on a need for our community and for our business owners. And so I I will be excited to hear what comes from the public hearing, but I really want this to be um
uh more transparent, right? So I really want all the cost associated uh you know, kind of with this project being the land cost. One thing for this abatement is, you know, you see the amount that they're going to abate from the city, but consider the fact that
it's almost the same amount that he paid for for the land. It puts it into perspective where this is why the city owns the land and you don't have to worry about tax abatement and you got all the uh lack of sack free fees up front. So, I'll be
excited to uh hear what the public has to say and um you know make sure that there's transparency in this and it's understood why. So, um Shannon, I thank you for your time. I thank you for this
uh well-formed document. Uh so I'll consider a motion for that. >> Mo motion to schedule the public hearing. >> Motion by Palaba. >> Second.
>> Second by Warcrian. Any further discussion? >> All in favor? >> I. All opposed. >> All right. Motion carries. Thank you, Shan. >> Welcome, Mayor. If I could make one suggestion, uh, since we want public input, you know, my suggestion is we
we'll have an abatement resolution because I draft that, but we might forego the agreement until after the public hearing when the council makes its final decision with regard just to avoid the legal expense. That makes sense. >> Sure. >> Okay. >> Yep. >> Thank you. >> Is that okay with you, Joel?
>> Yeah, makes sense. >> Yeah. >> All right. >> Awesome. Thank you. >> Thank you, Shannon. >> Drive safe. Item B, consider approval of ordinance 2025-335, an ordinance amending chapter 30 of the Lansdale City Code to establish the
founders day committee uh as presented in our public hearing. Mr. Corey Hins. >> Uh thank you, Mr. Mayor. This public hearing was held earlier in the meeting uh and I summarized recommend or staff recommendations. There was one uh
addition uh which included staff recommends the secretary need not be a member of the committee otherwise uh this is this uh staff report or this has been reviewed. Uh this would be the third time uh that this has been um brought forward to the council. And Mr.
Mayor, I'll let you open it up for uh any comments, recommended changes or make a motion and and get the founders day moving here. >> All right. Thank you, Corey. Brian, you got anything? >> Um, no. I think this is just a uh formality at this point, right?
>> Already formed. >> All right, Curry, >> nothing. >> Jamie, >> nothing. >> Scott, >> I have nothing. >> Thank you for your hard work on this one, Corey. I'm sure it was a treat to figure out how to do another committee with Joel and and whatnot, but uh
congratulations, Secretary. I'll entertain a motion. >> I'll make the motion. >> Motion by Miller. >> Second. >> Second by Vipa. Any further discussion? All in favor? I. All opposed. All right. Consider approval of ordinance 2025-336,
an ordinance amending city code subsection 153 tax 077 off streetet parking and residential property. Cory Ananza, community development planner. >> Uh thank you, Mr. Mayor and councel. Uh this one has been in the hopper for over
a year. Uh the planning commission came back to uh city code 153.07. 077 off streetet parking on residential property just a month ago or two meetings ago at the planning and zoning committee. Uh the public hearing for ordinance 2025
3336 an ordinance amending city code 153.077 off streetet parking on residential pro property was held at the November 17 2025 planning commission meeting. Uh no public comments were received uh and the planning uh commission approved the ordinance 2025
3336 below with the following updates. So I'm just going to go through these bullet points very quickly here and council member has been part of the part of this process the whole time. So council member if you want to chime in at any time feel free. >> All right.
>> Uh update recreational vehicles and this is in your attachment also. Uh please refer to the uh the the the draft ordinance or the ordinance attached to this update. Recreation vehicles seasonal to include offseason vehicles shall not be parked in the front yard
area. Uh I am going to hit on this one a little bit though. Uh this was this was a major discussion between the city administrator and the chief of police as far as making this more detailed and more enforceable. So that's why there was an addition of uh the vehicles shall
not be parked in the front yard area, meaning they have to be parked on a hard surface. Uh deletion of hunting and waterfall boats from seasonal classification of recreational vehicles and associated trailers. Change low and high power golf carts to golf carts. Simpl
simplification of standard vehicle weight definition. uh change one commercial vehicle shall be counted as S I'm sorry S2 correct >> no one because major everything is down
to one are excluded >> are aren't allowed to be parked there to begin with >> update uh utility trailer definition from not to exceed 16 ft to 14 ft update standard vehicle side corner lock garage
side pad had set back from back of curb set back to 5T currently 10 ft. Uh update standard vehicles rear yard set back to 5T currently 10 ft. Update standard vehicles rear yard set back to 5T. Update utility trailers front yard
set back to 5T. Update trailer side corner lot garage side uh pad set back from back of curb. Um, update minor recreational vehicles side corner uh lock garage side pad set back uh from back of curb. Update major
recreational vehicle side corner lock garage side pad set back from back of curb. Update minor commercial vehicle side corner lock garage side pad uh side pad set back from back of curb. Incorporate alley and side corner lot
uh setback measurement. Um uh update A surface only concrete or asphalt for driveway and parking areas. Uh update C size garage side parking pads may be constructed up to 14 ft wide
and drive and this is a key one. Driveway access from single family detached dwellings shall not exceed the width of the garage at the property line or maximum of 36 feet whichever is less. addition of this was something that was talked about at the last meeting uh the
driveway per driveway permit to this permit uh update. Uh we already require a parking pad permit and this would now uh there is a recommendation to incorporate a driveway permit >> which is free >> which which is free like the parking
pad. Uh update vehicle shelters not permitted. uh remove deletion of screening requirements. Update uh e- maint maintenance con uh content for non-parking areas. Addition
of three of ex excluding active construction sites to contracting and excavating equipment that was from the last meeting. Council member Joseka >> removal of D exception for nonconforming status and removal of four other unique
situations for special permits. Removal of five, issuance of special permit and removal of six, conditions of special permit. And then the final one, removal of seven, termination of special permit. Uh it was uh talked extensively about
the number of u standard vehicles parked uh on residential property. Uh bringing back forward uh something new was the uh driveway permit. And then we talked about offseason parking. So, what can
exactly be parked right now in time in the city of M in the city of Lndale? Um, that includes from the discussion that the city administrator and I had today was that
um minor recreational vehicles can be parked on the side of your garage. Mhm. >> So, the recommendation from the planning commission was to leave everything as is. Um, make the smaller small changes
with the driveway parking permit. And council VA, what am I missing here? >> The one thing that the commission was split on was the vehicle limits. as we're limiting it to paved surfaces on the property.
Half the commission felt that we needed the number of vehicles. The other half felt that being that you have to be on a paved surface that was already limiting you. So maybe we could give a little bit on the cars as there's some families that
have more than four cars and they keep other stuff in their garage other than their cars. And if you added more cars, it'd take away from the recreational vehicles that you could store on your property or your boat outside. So
that was the one thing that we were divided on. >> Yes. And council, that is on page two of your attachment. Uh C, vehicle limit. The maximum number of vehicle trailers parked outside per residential lot parcel is as follows. Uh that was at number one there. Maximum number of
standard vehicles four. Chief, if you don't mind, can you come up here? I'm trying to get perspective for this uh fourc car limit. Is there any way that uh I mean, what's your recommendation? Is
it something that's common to go back? Is it something that this police uh department wants to hold on to um in the event of something to fall back on to or >> um I mean ultimately it's up to the you
and the council. I know. I I'm just looking for, >> you know, we we do see it here every once in a while, you know, where a resident does have more than four vehicles. Typically, what we see is not all those four vehicles are being
operated. They may be parked on the driveway for several months or up to a year. We know that uh you know, the registration is current. Um all the tires are up. It looks operable, but uh
it's not being used. Um, and then too, sometimes it's uh where there's no space in the grass to park the car. Um, so without that, you know, we tend to see more vehicles parked in the driveway.
>> Sure. >> Um, where was I at? Uh Ki, how do you feel about that fourc car minimal or U max? And then is there anything else you'd like to uh consider change for off streetet parking?
>> Um I know I've seen some with uh like the grade five. So that wouldn't be allowed anymore. They'd have to pave it or have concrete. >> Correct. Ever since I know when did we >> 2017 >> 2017 every parking pad was supposed to
be a hard surface. >> Okay. >> And that's why we implemented a free parking pad permit >> just so we were able to get out in front of people and let them hey we have got setbacks. Here's what you can store. >> And you know yeah there's been numerous
parking pads put in that aren't compliant. >> All right. And I don't know, as a car lover, I I don't know about having a as long as they're currently like registered in working
order. Um, and you can fit them all on your driveway, not on the grass. I don't know about having a set. I mean, I can't fit more than four cars on my driveway because it's not long. But but there are some families who have a lot of team
drivers and they might have multiple cars and I don't know I'm kind of torn on that. >> Okay, Mr. Vipka. Um, just echo what I said already, but
yeah, if the way we felt is you got five cars, you're going to lose one of your recreational vehicle spots because you're only allowed so much space out there. And it's more towards the larger families
with two or three teenage drivers and not being able to park in their garage because they've got other stuff in their garage. the kids toys, the kids bikes, their ATVs, their snowmobiles, their boat, whatever. That stuff's not outside. So, you're giving up looking at
all that stuff and you're going to look at an extra car. That's why we thought about maybe getting rid of the vehicle limits. All right, Scott. Yeah, I know some, you know, this it's kind of hard to put an arbitrary number, not arbitrary, but a
number that's going to cover every property in town. There's some driveways that can't hardly accommodate one car, >> you know, and then there's others that, you know, their driveway is big enough you, you know, you got to paint lines because you could fit so many cars on
it. Um, so yeah, and I I you know, thinking back to, you know, when we went through this back in 2017, you know, that was that was a, you know, big portion of it is people's driveways
became just a long-term parking lot for stuff. So, I I don't know. I I I think four to five I, you know, I think is very reasonable for the average
household. Um, but I can't speak with 100% certainty that that's going to be enough for somebody specifically. >> Sure, Ryan. I mean, if it's a hard surface, you're limited on the space. I mean, kind of
going back to what Jamie said, I'd say, you know, as long as you're not out in the street, you know, out of the end of your driveway or blocking the sidewalk. I think in some case that's another situation, right, where you'd be
blocking the sidewalk potentially. But I I don't know. I guess I'm not really married to a number as long as they're on the hard surface. Yeah, I would have to agree with that.
Um, the other item to consider too is uh what if we had an, you know, kind of like an hour limit kind of like we have with cars parked in front of the uh or on the street too. I mean, maybe a 48
hour rule if you exceed, >> you know, four cars. >> I think you're running down a slippery slope there because you're talking about private property. Mhm. >> And if people go on vacation or whatever. >> Sure. Or the fact that I walk to work and the only time I use my car is to
come to council meetings or go up to Dollar General to get pop for work. So my car sits there for days at a time, but it's licensed. It's insured. It's ready to go, but it's only there if I need it. I don't daily travel with it.
>> True. Is there any other changes to off streetet parking that uh anybody could come up with? >> I think just to make a clarification that everything needs to be parked on a hard surface. >> Mhm. >> We're all in agreement on that one.
>> Yeah. Okay. >> And not on the grass. >> Right. >> No grass. And the other thing is >> there's going to be a lot of viol there's a lot of violations out there. >> There are >> a lot. >> So there there were some that were non-conforming because they were they
were not hard surfaced prior to the ordinance change in 17. The city has that list. Correct. >> Yes. >> So then is there uh enforcement moving forward for those that aren't compliant? >> Should be.
>> Okay. >> Absolutely. I think it's more so for the boats and the trailers and >> campers and stuff that, you know, are are in someone's backyard. >> Just want to make sure we're all on the same page. >> Mhm.
>> Cuz social media is going to blow up. >> Oh, yeah. again just so that we're all on the same page and understand the ramifications. >> So that that then would remove the uh the provision for uh what was it 6 in of
decorative rock or something like that and require it to be concrete or asphalt. >> Correct. But this is just that's not even on that stuff. It's just grass. >> No, I I understand that. I'm use my mind for an example. I have an area in my
backyard that is about 6 inches of rock that's, you know, landscape block and everything around it that my duck boat sits on. So because that that met the the previous
um hard surface requirement by being certain thickness and >> all we inventory back then was parking pads. >> Okay. >> Specifically ones that were not hard surfaced
adjacent to the garage. Mhm. So for the people who aren't in compliance, are they going to get like a notice first before >> I would defer to the chief, I would assume so. >> Yeah, they would get a notice first,
>> but it's not something that a property owner can do in seven days, >> right? concrete or do an >> especially with mentor now. >> Yes. >> So basically it comes down to in with
the violations informing them of hey this is what's required to get them to work towards accomplishment. Could we give an exception to 100% screened in properties where nobody knows what's in their backyard, so leave
them alone? The solid wood fence that's 8 ft tall, nobody's going to see it anyways. >> I suppose you could put some screening re requirement in there, but
>> is at that at that cost, it's probably just >> you need a variance. >> Yeah. less expensive to put the parking pad in. >> Well, and this isn't something that should just be enforced now. It should have been enforced throughout the year. >> Yeah. >> Mhm. >> Not just Oh, November 1st.
>> Mhm. I think that's more of an issue than how many cars you can have on your driveway personally. >> Yeah, I know of an instance where somebody took over the alley and threw a car trailer on there that
doesn't even have an axle. Is this going to be reflected through all of our ordinances? So, you've been to public nuisance nuisances because we're just going off of the off street. >> Uh, Craig, I think as far as nuisances
is basically what operable and registered. >> Yes. >> Unlawful in storage. Vehicles that are parked or short outside in the front yard must be on a hard dustfree surface. >> So that I'll have to get updated
>> to specifically say that >> vehicles, watercraft, and other articles stored outside on residential property must be owned by a person who resides on the property. Students uh that are gone for periods of time still can claim And then that also has the no more than
four vehicles parking per lawful dwelling. So, let's say somebody has a nice big driveway and they have family coming from out of town and they have room for six cars. Is there something in there that allows them for a couple days or a week when the family is there or will
they get cited if they have six cars? >> Have we ever cighted someone for having too many vehicles in their driveway? >> No. Typically, it's it's something that we monitor. It's not like, oh, that driveway's got six, seven cars in the driveway. That's what I was saying. No, it's kind of something that gets
monitored throughout the week, month to see if it's a continued >> um violation or if it's like Yeah, they had family over or friends over. It was
just for the weekend. So, >> Corey, I got a question for you. Are are carports um prohibited now? >> Correct. Okay. Um, I'm okay with tableabling this. I know that, uh, we didn't get this work
back until 2:00 p.m. on a Friday, and maybe we had weekend commitments, whatever it may be. If we want to take another glance at this, uh, at a future date, I'm okay with that, too. That's kind of where I'm at.
I mean, that's a lot of things that were taken out and a lot of other ordinances to consider. get you guys enough time to ask city staff questions. >> I definitely would want to make sure that these changes are reflected in the
other ordinances that are related to it. >> Yep. >> Um I'll go ahead and make that motion and table it for now. I'll second it so I can do more research.
>> Second by Miller. Any further discussion? All in favor? I. >> All opposed. >> All right. Thank you, Jason. >> Thank you. >> Consider approval of ordinance 2025-337, an ordinance adopting rule and
regulations pertaining to wetland buffers. Cory Hanzar. >> Thank you, Mr. Mayor. Uh the public hearing for ordinance 2025337, an ordinance adopting rules and regulations pertaining to wetland buffer was held at the November 17, 2025 planning commission meeting. No public
uh comments were received and planning commission approved or the planning commission approved ordinance 2025 337 below. So uh the reason why this this ordinance was brought forward is because there's nothing in our city code that pertains to wet land buffer. Uh, and
this is an actual working question that comes up frequently uh to staff. What can you do in the wetland buffer? Uh, I think a lot of people notice that um some residents uh do a lot of clearing
to where they're not supposed to be clearing. And this defines and gives staff um a response saying, "Hey, this is what you can do. This is what you can't do." Uh this uh buffer or this uh ordinance uh was a team approach with
the uh city engineer uh from Bolton and Bank and with the city administrator. Uh so the wetland protective buffer strip of natural vegetation with a width of 20 ft shall surround all wetlands. That's clear and standard. There's no
more guessing. It's clear and standard of a of a length. Setback vegetation requirements. A setback vegetation shall not be cultivated. Crop, pastured, mow, fertilize, subject to placement of mulch or yard waste or otherwise disturbed except for periodic cutting or burning
that promotes the health of the buffer or to maintain the proposed natural community. Removal of trees, limbs, or branches that are dead, disease, or pose safety hazards. Actions to address disease or invasive
species. Mowing for the purpose of public safety. temporary disturbance for the placement of repair of buried utilities in situ uh in situations where the buffer is in entirely on private
property. Um limiting clearing and trimming of trees, shrubs, and other vegetation within the setback is allowed to create an access path to be delineated uh to the wetland edge. The path shall
not be not exceed 12 feet in width. Uh pesticides and herbicides may be used in accordance with the Minnesota Department of Agriculture uh rules and guidelines. Uh once vegetation is established in a setback, no field, debris or other
material shall be excavated from or placed within a setback including accessory structures meaning sheds, fences, and pavements. and except for deck footings.
Uh areas of the transition buffer that will dis be disturbed by grading activities during construction shall be planned according to the following standards. Um soils must be decompacted to a depth of 12 in and organic matter must be
incorporated into soils before seeding or planting. I council member Vaseka will attest that we the discussion was originally at 18 in. >> Mhm. >> I'm based upon the city engineers
uh comfort level uh 12 in was the uh MAC or was a minimal uh recommendation here. And then transition buffer areas shall be planted with native seed mix andor native plantings approved by the city. Uh recording of
setback. The setback shall be documented on the preliminary and final plat and monumentation. The setback shall be delineated with permanent freestanding markers at the setbacks upland edge. So,
Mr. Mayor, this is a perfect time uh for the council if they have any questions um for this new uh city ordinance. But uh staff is looking for a recommendation to approve to approve
um ordinance 2025 337 and ordinance adopting rules and regulations pertaining to wetland buffer. >> Very good. Thank you, Corey. Jamie, you got anything? >> This is pretty much plain and simple. Even out in the country, they have wetland buffers, but they have different
widths depending on the type of wetland. Ours are mainly just stagnant water sitting there. So, the 20 ft seems good. >> All right, Scott. >> Um, the question I have is about number three about the monumentation. Who places those?
>> Is that done by the property owner or is that done by the city or? Uh in the past it was a requirement of the developers agreement. So whether the developer did it, I believe that one development city staff I believe um did it.
>> Yes. >> Excellent question. >> Thank you. >> All right, Brian. >> Um no, I don't really have any questions, >> Krie. No, I think this is something we
definitely need to help support um the wetlands and go along with the DNR and all that good stuff. >> All right, very good. I'll entertain a motion. >> I'll make the motion. >> Motion by Miller. >> Second. >> Second by the SEA. Any further discussion? All in favor?
>> All opposed. All right. Item E, consider approval of a memorandum of understanding between the city of Lonsdale and Dick Sanitation Services, Inc. Joel Ericen, city administrator. Uh so this pertains to Snowbirds uh in
regards to our contractor um organizational collection of refues here in town. Um the agreement says that every property owner will be build um
regardless of if they use the service or not. So, they did um residents did reach out to DSI when they were um looking at leaving and for the winter and um obviously not utilizing the service
while they're here and in down south or or wherever they go. So, it it does seem to make sense to put some clause in there that during a 12-month period, a resident can pause service for up to three consecutive months due to snowbird
status. Um, all other terms and conditions uh of our contract would remain the same. I mean, if they're not living there, >> they're not going to have garbage. >> Exactly. >> So, that's that's the only change to allow residents to pause service for up
to three consecutive months due to snowbird service. And again, all other items remain the same. >> All right. Very good. Scott, >> uh, nothing. >> Brian, makes sense to me. Gary, >> did we have to have something like this
for West Central? >> Uh, no we did not. Um, there's been other things that West Central worked with residents on that, um, aren't being worked on with with DSI, but but that's the agreement and that
that's their choice. They provide the service, they collect the revenue, and that's uh, I guess been my position when I get called from residents. They're the provider. They're the one collecting the revenue. It's up to them. >> That's it. >> All right, Jenny. >> It just seems like a no-brainer to allow
this and it's going to benefit >> anybody that travels for extended periods of time. I'm all for it. >> All right. Entertain a motion. >> I'll make the motion. >> Motion by Miller. >> Second. >> Is that yours? Why? Yeah, it doesn't
matter. Whoever I'll I'll second it. I mean, I said it. I I just didn't say it loud as Scott did. So, no, you didn't. >> Scott, I'm sorry. I got to give it to Brian. >> That's okay. >> All right. >> My tuition check is hurting now. >> Yeah, it is. >> It's a matter.
>> Second of my worm excursion. Any further discussion? >> I guess just the that you know going back to what Joel had said is Dick Di was actually adhering to the contract completely. They weren't they weren't reducing the rates because that's what
the agreement was. So it wasn't a case of they didn't want to. They said that they couldn't do it. Am I correct? That's how I read it. >> They're following the contract. >> They're following the contract. So yes, they they did this right. >> So that's all I have.
>> Okay. All in favor? >> I opposed. Motion carries. Uh, consider approval of resolution 2025-55, a resolution authorizing the pursuit of funding through the Minnesota Department of Transportation's 2025 local road
improvement program for the Idaho Street Southwest project. Julson, >> this has been discussed at the last several council meetings. Um during that time a project was identified, the council agreed to to move forward with it um by approving the resolution uh or
I should say what's the proposed improvements are full depth reclamation of Idaho Street from Main Street South uh west to the uh basically city limits on the the west side of town on 80th Street or Garfield Avenue. Spot gutter
replacement is needed. Some storm sewer adjustments throughout. new adjustment rings on some existing uh castings that we have, add drain tile on the south side from the middle of the project east to Main Street, and then uh removal and replacement of the trail with ped ramps.
uh by approving the proposed resolution. Council supporting the proposed project, authorizing staff to prepare and submit the application, seek the support of Rice County and is committing funds to project elements not eligible for uh LRIP funding. Fiscal impact to the city
is up to a million half dollars. Um if awarded funding but not to the level acceptable to the council um you guys could decide that the project would not be financially feasible and not complete it. Alternatives would be do not approve proposed resolution 2025-55
and then included staff report staff's report is the proposed resolution uh the summary sheet of the program um layout map showing Idaho Street and the proposed improvements and then cost estimates.
And um here recently I sent out um the uh resolution to the county engineer just timing being of the essence. They have a meeting on uh December 2nd. So I wanted to get that information to them ahead of time.
requested um I think three letters of support here tonight and then sent some others out to uh state representatives, our state senator, county engineer, and I believe TCU. >> All right, there's any questions? Staff
recommend approval of resolution 2025-55. >> Thank you, Brian. You got anything? >> No, I just think this is uh again just a um formality Sorry, >> nothing. >> Jamie, >> nothing.
>> Scott, nope. >> All right. Um, Joel, I know it takes a lot of work to get all this together. You've done it over and over and over again and uh thank you for doing so and thank you for uh Bolted and Mink and also Joe Dornfeld for recognizing this this street project. So, let's cross our
fingers. Um, entertain a motion. So, move >> motion by word of scripture. Second, second by Pal. Any further discussion? All in favor? I >> opposed. All right. Very good. Discuss city participation in design and cost sharing of a proposed lift station
and force main for the big speed development. Uh Mr. Jason Malikica, city engineer. >> Yes. Uh thank you, mayor and members of the council. Um, Aera Land Services acting as a consultant for the developer of the Bixby parcel has indicated that
the preliminary sanitary sewer design will likely require a lift station and force main. Um, they have asked how the city would like to proceed with design and construction responsibilities if these components are ultimately deemed necessary. A few points of discussion uh would be
the lift station and force main design. One option would be to conduct a city-led design in which the city would contract with Bolton and Mink to complete the lift station force main design on their behalf and the design would then be provided to the developer
for construction. This option gives the city more control over pumps, controls and standardization with preferred manufacturers uh and makes the design process more efficient. The other alternative would be a developer-led design in which the
developer would hire a private consultant to complete the design and this design would be reviewed and approved through standard development review process by city staff and myself the city engineer. This alternative reduces upfront city involvement and the
developer manages the design timeline. Another item to consider would be the design costs. uh a city-f funded option. The lift station would likely serve a larger sewer shed sewer shed beyond the Bixby parcel. And this service area will be
evaluated during design. Um those are just kind of some uh supporting facts as to why you might prefer a city-f funed option. Um and then another alternative could be a cost share in which there'd be a shared
responsibility between the city and the developer based on the benefit and service area um proportionate to the service areas um ultimately flowing to the lift station if you will. And finally uh the final item for uh
consideration would be the construction costs of the lift station and force main. One alternative would be for the lift station enforcement to be city funded in which the city would assume full responsibility for construction costs associated with the lift station
enforcement. Uh another alternative would be to conduct a cost share with the developer where the developer would contribute proportionately based on the benefit or parcel size. Um and the same would be true for all future developments that would be contributing
to the lift station. Uh fiscal impact to the city is unknown at this time and it would be influenced by council and staff's decisions on how they wish to pro proceed with uh discussions and negotiations with the developer regarding the lift station
enforcement. The fiscal impact would also largely be influenced by the lift station design criteria such as depth, pump sizing, etc. And with that said, uh, design is roughly estimated to to potentially be
around $40 to $50,000 and construction there's a pretty large range again uh largely influenced by those design criteria. Um, but it could range between 300 to 700,000 if not more. These costs should only be used
for discussion purposes only. If design and construction is developer led, the city will be expected to reimburse the developer for all oversizing above what is needed by their development. Historically, development has paid for itself and the city has credited developers proportionally for
developer-led infrastructure needed for their development, but that has also benefited others. The city has also led the design construction and charged the developer proportionately for their benefit. With that, uh, myself and, uh, Mr.
Ericson can probably answer any questions you guys might have. >> Very good. Thank you, Jason. Krie, you got anything? >> It's a lot of money, but uh, what is the timeline kind of for Bixsby? Have they
>> Oh, they're they're in the design now, and they've gotten to this point where they need a decision from from the city, and I didn't want to get too far ahead of the council and and commit anything. Yeah, I mean >> I guess if I had to make recommendation, it would be city-led and we would just charge them proportionate to um their
usage of it. >> That's kind of what I was thinking because then things could be more uniform with processes that we already have in place. So that's all I have. >> Jamie, >> I'm all for cityled and city designed.
It'll create consistency across what we have already and they could maybe have eliminate the need for extra spare parts by utilizing what they have already versus having a lift station with manufacturer B's stuff. Then they have
to have spare parts for that on hand, too. >> All right, Scott. I'll agree that I think that the cityled would be the best option uh for those reasons as far as you know there's there's going to be
lots of other things too but a little more control of what's going on because we're going to be responsible for it in the long run. >> Ryan, >> yeah, I guess I would tend to agree with everyone else. Um, also based on the fact that as we develop more, we want to
be able to have that control over, you know, future planning. A lot of what we've talked about over the past year has been think of the next 10, 20 years down the road. >> The developer is not going to be thinking about across the street and what that's going to need for future
development because >> they might not be doing the development. So, you know, we need to we need to think outside of the the one development whereas the developer doesn't necessarily have to. So, what account is this coming out of the
fund? >> I would say it would come out of the sewer fund. And and I can only imagine that there's going to be a long-term carrying cost for the city. Has basic has bigsby asked for anything else
other than this? Any tax abatement or deferred whack sack or >> not at this time. >> I kind of like to see a little bit more skin in the game. um through BSVY. I got a little bit of
heartburn with them. Um I'll entertain a motion for it. Well, I think at this time it would we would um get a proposal from from Bolton and Mink to to do the study to determine um
uh like was stated the sewer shed, but then also based off of that, you know, get a solid cost estimate of what you know, >> figure out what we need first and then go from there. Yeah, I think we we need to know >> what other developments
um would be dependent on this. Would uh west of H Hallstead benefit from this? >> Uh it would just depend on what what that break point is. There is a deep uh
sanitary that is under uh Fig Street there. I know this has come up in uh other conversations for this slip station and uh but it's that property itself that I I get worried about because I don't know
what else is going to come back and um you know dependent of what the city would offer for that development to get triggered if that makes sense. Um that's the only thing that I get a little worried about. Hate to put this all together and then
it just falls apart again. Um that's just where I'm at personally. Just speaking out loud. So >> I guess as far as that development, I mean the test of pencil law for a developer, um I think through our
discussions with them and what's been presented to the council were, you know, allowing narrower lots than we have any development to to hit that density. Um I don't unless something major changed it would not be my recommendation to
provide any incentives for single family detached housing. So, do we need a motion to go ahead with the proposal for >> Well, if if everyone's in agreement, we would just I would work with the city engineer and and bring one for the next
meeting or a um meeting here in the near future. >> Does anybody want to make a motion? >> Do we need to You don't need one. We need one. >> We don't No, it's okay. >> It's getting past uh >> It's past my 9:00. >> Yeah. We got to get Cory home.
>> My bedtime alert went off. >> He was just looking for direction. >> Direction to what to do. So I think it was kind of more more or less we were all in agreeance that >> the city does it. >> Yeah. >> And the charges back. And and just for
just for record here, I'm totally fine with the city uh basically doing that design standard and and outfitting it. I I totally agree with what council has said. Um I just have concerns about uh
this development um that I think we need to have a conversation on. In fact, all of our developments, future developments, really come up with a game plan. So that's just where I'm at personally. Um, just wanted to share that. So,
uh, yeah. Okay. On item H, consider approval of a proposal submitted by Bolton and Mink in the hourly not to exceed amount of 47,219 for engineering services pertaining to the 2016
>> 26 million overlay project. Joe Dornfell, public works director. My goodness. Thank you, mayor, members of the council. Staff has identified the areas for the 2026 mill overlay project. These areas were identified and justified
using our pavement condition index, uh commonly common commonly referred to as our PCI. These areas proposed for Millan overlay in 2026 are Singing Hills Drive from Willow Creek Drive southeast approximately 525 ft south of Woodidge
Court southeast. Woodridge Court Southeast 8th Avenue Northwest from Arizona Street Northwest to approximately 250 ft north of Arizona Street Northwest. Bolton Bank has provided a proposal for engineering services for the 2026 Milan
overlay consisting of four tasks. Task one is final design. This consists of plan sets, project manual, detailed engineers estimate of construction costs and one meeting with three staff for review of final design. Bidding
administration Bolton Bank will prepare bid documents, answer any bidding questions, issue agenda as required, review of bids received, and prepare a letter of award recommendation. Task three is construction administration. Balden Bank will provide
construction observation for a 5-day construction time frame at 12 hours per day. Geotechnical engineering Bolton Bank will partner with Brown Intertech for construction materials. Testing and pavement course depending on how the project goes. Staff anticipates pavement
course after completion of paving will not be necessary. This would result in a lesser cost to the city for engineering services. I've um just had a couple discussions with the city administrator about including our updates to our data
link or I'm sorry Jason, I don't know what yours is called, but um our GIS service. So if we don't need those pavement cores, there would be plenty of funds available to do those tasks. Staff recommends approving the proposal
from Bolton Mink for engineering services for the 2026 Mullen Overlay project in the hourly not to exceed amount of $47,219. Approving this proposal now allows for bidding by February. Uh the city has had
success with pricing as well as construction timing by bidding mill over late projects early in the year. It's a it's a very good thing for us to be very high on the list in the year instead of scrambling in the fall. Um the funding
for the engineering services for the 2026 Milan overlay project would come from the road and bridge department. Attached is the proposal from Bolton and Mink. If there are any questions, I would be happy to answer. >> All right. Thank you, Joe. Uh
Vika, you got anything? No, I just like getting bids out early because the earlier you bid, the cheaper it is. >> Yep. Scott, >> nothing. >> Ryan? >> Nope. Curry? >> Nope. >> All right. Very good. Okay. A motion. >> I'll make the motion.
>> All right. Motion by Miller. >> Second. >> Second by Palava. Any further discussion? >> All in favor? >> All opposed. >> All right. Motion carries. Thank you, Joe. >> Thank you. on item and it's the B1 zoning district discussion. It was
brought up during planning and zoning. There was an inquiry about warehouses being permissible in uh B1 zoning district. It was brought up to planning and zoning that it was
for uh uh personal storage only. And I guess my question for that is, does that mean if somebody were to build a warehouse, they couldn't rent out half of that warehouse uh to somebody else?
>> Don't you look into that? I believe it was commercial as well. >> Yes, I Mr. arably was commercial as well, but the city did receive an inquiry um in regards to storing equipment
uh down on railway. >> Mhm. >> And uh the city administrator and I looked in looked for the best solution for that to fit that case scenario and that's why the discussion came up with the warehousing uh category. So, would
he be able to do that as written for um personal storage with another identity? Would he be able to make that happen? >> Yes. >> Okay. All right. That was just what I wanted clarification on, Corey. Um
I didn't want to see conditional or variance because B1 district or B1 district is so small. We don't have that much space. So, I just want to make sure that that inquiry can be followed through. um really well. Um I don't know if you
had any more further questions with that, Jamie. >> Not really. It's just basically the land owner is responsible for their property and they should be able to do what they want as far as renting it out if they've got a bad tenant in there. They're going
to be the one suffering more because they've got somebody in their building versus if it was all theirs. Yeah. Um, I don't know if anybody got to watch the planning and zoning meeting or not or had questions on it. Scott, do you
have any questions on that at all? >> No, I wasn't able to see it, so I'm kind of flying blind on this one here. >> Okay. Uh, Ryan, >> nothing for me. >> No. >> All right, Cy, >> I'm with Scott. >> I don't know. >> All right. Thank you, Corey. Um, and
then the next item is item J, attorney RFP update and discussion. uh we did in January uh go through the RFP process for our attorney. We did select uh or we did
receive proposals in and now it's coming up to december and I think it's important that we get an update in discussion. um this should be planned uh before the new year but also we want to make sure that the proposals
um are not going to change um was such a long time in between the two. So uh Joel I would like an update for that um and if we can get that done in December or not. >> Yeah, I think your summary was was
accurate. Um, I can follow up with the firms that submitted and see if their uh rates are the same. I suppose at this point it's looking for 26 rates and I guess if their personnel is consistent with their proposal. >> Okay. Uh, Scott, do you have anything to
add to that? >> No, I agree that that's a good good point to do. >> Ran, >> no, nothing. >> Krie, >> nothing. >> Jamie, >> I'm good. >> All right. Very good. Be looking forward to that. And then the final uh thing for new business is also the performance
reviews discussion. When we went through the wage compensation study, it was shown that we had issues with step placement. And this is to essentially um hold ourselves accountable to what we
provided to uh all of our staff. And so I want to be make sure that we are conducting these performance reviews. So all hourly employees would report to their department heads, department heads would go to HR committee and then um
above that would go to uh city council. So uh a couple of the questions that I did have was do we have performance reviews um accessible uh for council to review
and HR committee to review? And were they created by city staff or was it created by an actual HR identity? >> Uh we do have a form. Um it was not created by a consultant. >> Okay.
>> So the HR committee is going to do department heads and not the city administrator. >> Well, you're on the HR committee. I think that uh you know Brian and I would like to attend on some of those too with our department heads and see what other feedback we can solicit from
them. >> Um and then also are all of our employees at will employees or is there any contracted employees that we might have to >> All employees are at will. >> Okay. >> Even the police the union.
>> Well, that's union, >> right? Well, I mean, >> well, you have to go through the process, correct? >> So, that that would be the only exception to that, right? Would be the the union members. >> No, they're still at will. Is this a different >> But there's Yeah, but there's the
grievance process. Yes. So, there's a little bit more to it than >> Yeah. >> Okay. All right. That was uh some immediate feedback, but I I really do want to get these performance reviews done before the end of the year. Um so then that way
we can make sure again that all of our employees are getting those uh step increases um if the feedback is is brought up. So um I don't know how you guys normally do them. Uh Joe, do you conduct your performance reviews with
your guys and before the end of the year or oneonone? >> Sure. Are you expecting one annually, multiple annually? When I looked at city policy, it did bring up that uh annual
reviews or performance reviews, annual reviews, whatever. Uh they were annual. So, I want to make sure that we're keeping up with that and making sure the step increases are followed. >> Okay. Is there any other uh questions on that?
Brian, I'll start with you. Uh no, I don't have any other questions. >> All right, Krie. nothing. I just feel like performance reviews are a standard in everywhere. So, >> it gives the employee a chance too to give feedback and
I think we need to be doing it. >> Yep. Jamie, >> I'm good. >> Scott, nothing at this time. >> Okay, very good. On to other business. Uh, department and council reports. Uh, Jason Malika, if you want to kick this off.
>> Yeah, thank you, mayor, members of the council. Um, thank you again for your consideration and approval of our scope and fee for the um, pavement management project, the 2026 mill overlay. I'm personally very excited to kick off our
first pavement management project. Um, I've been wrapping up the pavement management plan and CIP update scope and fee and just have to meet with staff one last time to to work through a few minor details. Um and then we'll be bring
we'll be bringing that to council as soon as possible. Um other than that I've been working through a handful of items for the harvest ponds apartments and the associated reviews um Bixby parcel development and various lot grading
reviews. >> Very good Jason. Thank you Joel. Well, all the holiday decorations are up and ready for Frosty Fest to bring some festivities to town. Um,
just kind of same report as I had last time, just sweep and sweep and sweep. Um, making sure the plows are ready to rock and roll. We did receive our GMC 1500 back with the strobes and accessories put on it. Um, more than
pleased with what we got back. Um, >> who's driving that one? >> It's awesome. That one is Scott Dubons. >> He earned it. >> You definitely earned that one. >> Um, I was going to report to you guys about the dog park. We talked about that earlier. Uh, the trees have been that
were approved at the last meeting to be cut down. That is all done. Um, I've been working on proposals for the cleaning of the water tower. I've been reached out to by a couple different companies to lock prices in now for better deals in 2026. Being it's on the
budget, I'm not presenting that. Um, and then just one thing I'd like to tell the council, if you guys have noticed that the lights have been on at the hockey rink, I've received many calls about kids wanting to play roller hockey since daylight savings
time. So, the schedule for everybody listening will be the lights will be on every day until we start making ice. Once we start making ice, they will be off until the ice is ready to skate. So, that's all I got for you guys.
>> Very good, Joe. Thank you, Corey. >> Mr. Mayor, you know, it's time um to head back to the circle back to the founders day committee. uh at the November 10th uh meeting uh council member Miller and I brought up that the uh the founders day committee
is recommending uh three options for the name of the event uh that's going to be held on July 3rd uh of uh next year. Uh the first selection choice was uh Lawndale or out of the three Lawndale Heritage Festival
uh will be or Willoughby Day and then Founders Festival. Uh Council Member Miller, did I get that correct? >> Yes. >> Thank you. >> I forgot we had to decide on that. >> We have to decide on that. Our next Founders Day meeting is coming up. All right, let's speed round. Brian, speed
round. Give me those options again. Lndale Heritage Festival, Willby Day or Founders Festival. >> I'll take A. >> Lawn Sale Heritage Festival. >> Yep.
>> All right, Gary. >> A or C for me. >> You got to pick one. >> I can't. >> It's a speed round. Pick one. >> A or C. >> All right. Um Jamie, >> C for next year. A for every consecutive year after that being that next year is
the 250. >> Okay. >> Did you get that? >> Wait. Hey. No, I did not get that. Come on. >> So, our first choice is lawn sale heritage festival. Correct. >> So, Brian got a for next
>> Brian got A. Carrie went A and C and then Jamie went C for this year. Then A for ne next year or what? A for 2027. Yep. >> Scott, what do you think? >> C. >> Okay. And then I'm C, so it's going to
be C and then possibly A in 2027. >> Thank you for making this decision. >> Okay. So, what what was >> Founders Festival? >> Founders Festival >> is this year? And then Lawndale Heritage Festival in 2027. Is that correct? >> That sounds good.
>> Yeah. >> Nice work. >> And then can you add it into the ordinance that every year it's got to be a different year? >> Oh, you already know. Please help. >> Okay. What else you got, Cory? >> This is too much. >> Uh we have a public hearing for tomorrow night uh for the Harvest Pond
Department's preliminary and final plat and site plan uh review. That starts at 7:00 p.m. >> Very good. All right, Joel, what do you got? >> Uh we got P&Z tomorrow, public hearings for the apartments, closing on the old
city hall December 1st. uh gather the local road improvement program information and get that submitted. Uh social media RFPs are due I believe on the 2nd, either 1st or 2nd.
Liquor committee the 2nd. Advisory board applications will be due here soon and then the levy and budget will be approved uh at the December 11th council meeting. Other than that, hope everyone has a
happy Thanksgiving. >> Um, >> isn't the uh closure on the old city hall tomorrow at 3 p.m.? >> Uh, no. That um uh never happened.
>> Okay. So, it's for sure December 1st, >> correct? >> And then at what time >> was that? Uh >> 8 a.m., I believe. I can confirm that. >> Sure. >> But yeah, there was a request to close
on Tuesday. Um, but that apparently didn't work for their their financing. >> Oh, what a tease. All right. Thank you, Joel. Ryan, what do you got? >> Uh, library board met last week. Um, we
went through the budget discussion. Um, the Halloween party was a big success. 129 attendees. Thank you to everybody who came and a special thank you to all the volunteers that helped make that a success. Uh, that was on the Friday. The Saturday following was the teen dance
party. So, thank you to the junior library board for continuing to come up with innovative ideas for kids around town. There's 10 attendees for that, which is pretty good um for a teen event. Um there was the craft
supply swap which was a big hit this year. Um we're already getting a request to do it again. So that might be a multi-year thing, you know, evaluating availability to get that that going again. Um the library
will be represented at FrostyFest at Something for All from 2:00 to 5:30 giving out packets. Um, STEM kits are available for checkout and coming soon will be events using those STEM kits. Uh, thank you again for the grant. Um,
can't remember exactly how I can look who that grant was from, but that was all purchased through grant money. So, thank you. Um, check uh the paper, watch the paper. There's a new section in there called what's up at the library section. So that's a a continuing
regular piece of the uh the Londale news review. So thank you to them for putting that in. And we had over 150 responses to the survey. The data is being compiled now. And there was a six member focus group of community members that uh
got together and talked strategic planning. And then the stakeholders group which will include members of the library board and and um I'm not sure who else exactly but uh the stakeholders group will meet after the data is compiled and kind of review that data
and what came from the focus group. So that was it. And unfortunately again I was unable to attend the EDA meeting on Thursday because I had a death in the family. >> Sorry. >> All right. Thank you, Brian Curry.
>> All right, so the liquor committee meeting is the 2nd. Uh parks and founders are on the 8th. Um just a shout out to the chamber for FrostyFest coming up here on Saturday. Make sure you get out and vote on those trees that people are going to be decorating at Something
for All. And in honor of Thanksgiving, I'm very thankful to be here and to um for all of you here and for Lndale. So, thank you. >> Good. Thank you, Jamie. uh planning and zoning had two public
hearings, off street parking and storage on residential property and a public hearing for wetland bufflers. Then we reviewed and discussed conditional uses and uses for business, industrial and
commercial zoning districts. We are also discussing commercial off- streetet parking and storage. And then we have a special public hearing tomorrow night for the apartment buildings.
>> All right. Thank you, Scott. Um, last week the safety committee met. I had the opportunity to sit in on that. um reviewed the fire department uh um recommendations by safe assure uh and
then uh we scheduled the future meetings and locations moving forward. Uh and then Thursday the EDA met um we got our update on this small cities program housing re rehabilitation grant as far as uh where people are on that. There's
still money available for that. So recommend people uh we have funding until the end of 26. Um we uh did our kind of our final approval of the budget. Um we updated or got an update
on our business retention expansion uh business visit. We identified uh a couple months ago uh who we wanted to meet with and uh staff sent out uh questionnaires. So, those went out u and I believe we have one of them back if not both of them.
>> So, we have one back and then we'll be scheduling a visit uh to go over that and uh update on the social media because uh the contract with West is up. So, uh we're getting the um um we got the latest stats and then uh what we're
looking at for upcoming contract. Um and then we had a presentation um on the tax abatement for the apartments. Uh and um so that was kind of all it in a nutshell.
>> All right. Thank you, Scott. Um had K uh Kchek today for Mayor Monday. Uh also met with a group for a hotel last week. Uh you should be receiving the PDF packets that I saw uh council. So, um,
if you don't have it now, uh, hopefully you'll have it tomorrow. Uh, also had a liquor store meeting going over finances. So, thank you to Tammy and Lynette and Jess and Brian and Joel for all being there. Uh, sergeant position interviews and thank you to our chief
Jason Schmidtz and also Rice County Captain Paul Rouch. December 11th will be a very historic moment for the city of Lansdale as we've never had an additional leadership position and uh that's going to be a very special day.
Um and thank you to the Ldale Community Foundation for the generous donation to the villages of Londale for $1,000 to help fund for a CDL license. So, hope everybody has a great Thanksgiving and that's all that I have. Our upcoming
meetings are Thursday, December 11th at 700 p.m. Monday, December 22nd at 700 p.m. And if there is nothing else to be addressed, I'll entertain a motion to adjurnn. >> I'll make the motion. >> Motion by Miller. >> Second. >> Second by Palava. Any further
discussion? All in favor? >> All opposed. All right, everybody. Have a great night. This means now. No.