Hello everyone and welcome. I'll call to order this meeting Thursday, November 13th. If you can all please stand for the pledge of allegiance. I pledge allegiance to the flag of the United States of America and to the republic for which it stands. One nation
under God, indivisible, with liberty and justice for all. >> Thank you. Roll call. >> Brian Christian >> here. >> Kyrie Miller >> here. >> Tom B >> here. >> James >> here. >> And Scott >> here. >> Thank you. Approval of the agenda. Are
there any additions, deletions, or corrections to the agenda? >> Uh, mayor, in addition to items 10, F, G, and H, requesting that uh consider approval of school project tree movers be added to the agenda.
>> Item I make a motion without addition. >> All right. Motion by Palava, >> second. >> Second by Vape. Any further discussion? All in favor? I. >> All opposed. All right. Approval of the minutes. Consider approval of the minutes from the October 30th, 2025
regular meeting. Are there any additions, deletions, or corrections? >> Make a motion to approve. >> Motion by Miller. >> Second. >> Second by Palava. Any further discussion? All in favor? >> All opposed.
All right. Tonight we do have a public hearing and it's an assessment hearing for delinquent delinquent accounts. So, uh, Joel Ericson, if you want to take that off, kick that off. >> Yeah, I'm going to call the >> Yep. I'll call the order this public
hearing. >> Thank you, mayor, members of the council. Um, this meeting or public hearing was scheduled back at the October 9th council meeting. Uh, the public hearing, as was just said, is to uh consider assessment of delinquent accounts. Uh at the time of the staff
report, it was a total of $2,47164. Uh since this staff report went out, we did receive uh one payment and one partial payment. So that reduced the total amount proposed to be assessed at $2,19154.
And there is one fire call and the rest are uh passed due water and sewer. Uh as of now we have not received any written or verbal comments or objections to the proposed assessment. Um so now
will be the time to I guess allow for public comment if any and council discussion. The proposed resolution will be considered under new business and that will be resolution 2025-50.
All right. Very good. Thank you. I'll open this now up to the public if there's anything that wants to be mentioned for uh this assessment hearing. All right. Seeing that there's uh no public comment, um I'll go around the
table real quick. Brian, do you have any questions? >> No. >> Curry? >> No. >> Jamie? >> No. >> Scott? >> No. >> All right. I'll entertain a motion to close this public hearing. >> So move. >> Motion by Palava. >> Second. >> Second by Vika. Any further discussion?
>> All in favor? >> I. >> All opposed. >> All right. Presentation of citizens petitions and comments. Comments limited to two minutes. So, if your name is not on the agenda tonight, now is your time to speak. Okay, seeing none, uh approval of the
consent agenda. Uh there's no items on the consent agenda. So, on old business, consider approval of the city's local road improvement program grant project. Joel Ericson, city administrator. >> All right. This uh topic was last discussed at the September 25th meeting.
Uh staff is directed to propose a project and bring it back to a upcoming meeting for discussion and consideration of the council. Um we did at the October 9th meeting present a proposed mill and overlay of Idaho Street. The council
agreed to the project and since then the city engineer has been working on projected cost estimates for two types of mill and overlay projects. The first is a full depth mill and overlay. That would be the removal of all the
pavement. That uh estimated cost is 1,525,914.99. And then a full depth reclamation, which would be removal of all grinding up all of the pavement as well as um the top few inches of the base and grinding that
all um grinding it, mixing it all together. Um, obviously we would have to remove some of that because we'd be uh higher than the the 4 in or however many inches of black top we have on there. So there'll be some removal of that
material. Uh, that cost is 1,62,76029. Uh, also included in the cost estimate uh would be indirect cost and as of right now uh just a contingency uh percentage, but also included is milling
and repaving the trail on the south side, so the north side of Idaho Street. uh would include all new um ped ramps and then uh there would be some curb and gutter removal, adjusting some catch
basins, and then there's one manhole that uh we can no longer adjust. So, we'd be looking at uh taking the top few sections off and then um installing a shorter section of pipe and then some uh
adjusting rings so we can uh adjust that to be consistent with with the pavement. Uh we also explored water mane replacement. We have had several breaks there. Uh that amount was just under 670,000.
At this time, we're not recommending that that be in the the funding request, but did want to uh provide it to the council for for your review. Uh staff and the city engineer reviewed the potential projects. Uh we're
recommending that this the council submit a project for the full depth reclamation. Uh we believe it'll score better than just a regular mill and overlay. In theory, it should uh last longer and be more durable.
Uh and again, yeah, like I said, the project full depth reclamation, spot curb, gutter replacements, storm sewer structure adjustments throughout, new adjusting rings, and reset existing castings. Uh also on the south side would be we'd be adding drain tile from
probably the the midpoint of the project uh back to the east to Main Street. Um mainly in the spring just with the melt, there's not much of a ditch there. So, uh we do get that coming on to onto the street. And then as I said, uh trail
removal and replacement with with ped ramps. Uh priorities of being selected for funding, the road needs to be of local, regional or statewide significance. It uh cannot be reasonably funded through other sources. Uh as
we've discussed, the city is not would not be able to uh assess anyone for this project. So it would be 100% paid for by the city. Uh needs to support economic development or strengthen core business districts, improve freight movement. Uh
provide a benefit to the trunk highway county road system. Uh this section of Idaho Street is between uh County State A4 and and 33. So it it meets that. and then just simply improve a connection to a
regional tourist destination which I mean really short of uh athletic stuff. Tritka Park um there's not much of of that. >> Well, there's the overlook at the school. That's a that's a tourist destination, right?
>> Yeah, there is there is that. >> Uh the fiscal impact will depend on the scope of the project. Uh historically, uh max awards have been around 1.5 million. So we tried to keep the project around that dollar amount. Uh if awarded and the funding level is not acceptable
to the council, uh you guys could make the decision not to proceed. And then alternatives would be to approve the full or do not approve the full depth reclamation of of the project. uh select the mill and overlay project and submit that as as our
project or you can incorporate the the water main which would be in addition to um the 1.5 or 1.6 whichever project you guys select an additional about 670,000.
Uh then included with staff's uh report is the project cost estimates and then the uh map that uh we've all looked at when coming up with this project. So I guess if if approved the the next
steps would be to uh bring this back to the council at the November 30th meeting with the resolution of support for it to be submitted. Uh we'll have to coordinate with Rice County. they need to submit a a resolution as well. And then we've
been provided with uh five or six uh templates for letters of support from uh the school, the city, county, um just other organizations to just add credence to uh to our application.
So, >> all right, >> I guess with that, I turn over to the council for discussion. >> Very good. Thank you, Curry. Um, when is the last time a water man broke over there? >> 2022, I'll say. >> Okay.
>> Um, they're all technically water mane breaks over in this section of town. Um, it's more so we're witnessing hot soils corroding bolts and things like that nature of
fittings. Um, with every break that we dig up, we're getting these anode bags and everything. Um, part of the reason why staff isn't recommending the water main replacement at that time is water man is really like a 100redyear
infrastructure and we're 20 years into it. So, it's just a it's a hard cell. >> Yeah. All right. Um, what is the deadline for applying for the grant? >> Uh, I believe it's December 15th. 12. >> 12.
>> Okay. So, we'll have plenty of time. >> Okay. >> That's all I have. >> All right, Jamie. >> I'm good. Scott, >> the question I have about the if you wanted to apply for the additional
if when they do the grant, uh, I mean, they they they won't say we'll give you just a portion. Is it an all or nothing type of a situation? Is that how it >> um so it's a competitive scoring process and
based on how many applicants there are um and how you score against the other applicants within your category um they it's how they kind of decide how to dole out the dollars. >> Okay. I I yeah I just curious if they would just say you know you know you
know yeah you got a $2 million project but we we would only give you5 or is it would they if you scored high enough they would give you the 2 million and they would not give that same amount you know they take that the difference
off of somebody else's. So h historically the maximum that's been awarded to to any project of any um category large city county um has been 1.5 million. We haven't seen anything awarded above that. >> But have have people applied for more?
>> Have the awarded ones have has someone applied for more and been rewarded or been rewarded less? >> Sure. I I guess I don't know. I don't have enough knowledge to to answer that. >> Okay. That that was just my question. You know, if you were to apply for it and didn't get it, not a big deal. But
if if it was a denial because it was more than they wanted to give, the whole project could be scrapped in their eyes. >> Sure. >> Okay. >> I think so. We're just submitting what our estimated project costs are and then based on their scoring, um, they will
have a proposed dollar amount that they will offer to you. >> Okay. Gotcha. We're not specifically saying we're we're seeking $2 million for this project if that makes sense. >> Yeah. Okay. Got it. >> That's all you add, Scott. >> Yeah, that's it. Thank you,
>> Brian. Um, yeah, I think the uh reclamation makes sense to go for as far as a submission. Um, you know, I I think it was mentioned that it would make the project more attractive in the scoring process. So, I
mean, if it if it helps us get get picked, I think that's the route. And at the end of the day, if they're going to, you know, and again, it's all assumptions, right? Because it could be anywhere from $1 up to 1.5, we're assuming. So, we don't know how much that we could get here, but we always
have the option, right, to go back and say, "Well, we didn't get the full amount. Let's scale it back to the just the milling overlay." So, we have flexibility. Um, anytime we can get some money that we don't have to dip into the taxpayers for, I think is a
good thing. >> So, this is a state aid road, right? >> Uh, it is not. It's a city road. It's not It is not a It is not a state a road. >> Well, that that's what you mentioned. >> It is between two county state aid highways, County Road 4 and County Road 33. >> Okay.
So if Harmony Meadows, say if that does go that second edition during this process, is that a good point to stop on Main Street South? >> If because did you tell me that if they did go, they're responsible for Main
Street South? >> Uh based off of the originals de developers agreement. Correct. But that would be a county application. >> Okay. Assuming the county would be okay with it they sign everything off on all this.
>> Uh yeah, correct. Once the project approved, which anticipated be tonight, then we'll coordinate with the colony have to go in front of their board. We'll attend their meeting and get a resolution of support. >> Okay. And then December 12th was the deadline.
When would we receive any news on it? Do you know, Jason, at all? >> I thought it was March. >> Yeah. Um, >> I don't mean to put you on the spot. >> No, I'm just trying to think back. I think when we first brought the the LI
submitt to council for consideration, um I had that one pager of information that the Mink had put together and that I was just trying to remember what was on that cuz that had a a more detailed um timeline for the process on it, right? >> But I believe that Mr. Ericson is
correct. I think it's it's like March, April, um kind of spring when you kind of will figure out what what we might be looking at. >> Okay. And then I'm assuming once we get the news, we can plan for that year or
we skip a year. Would it look like 2027? >> If I remember correctly, the funds can be used up until I think it was 2028 >> if awarded. >> Yep, that is correct. Projects expected to be constructed between 26 and 28.
>> Okay. >> All right. and um solicitation open the fall. Uh project applications due December. The advisory committee meets in March and awards are announced in April. >> Okay.
Well, let's cross our fingers. So, I'll entertain a motion. >> I'll make a motion to um submit the full depth reclamation project. >> All right. Motion by Worm Gersian. Second. >> Second by Palava. Any further
discussion? All in favor? >> I. >> All opposed. >> All right. On to new business. Consider approval of a proposal submitted by Bolton and Mink in the lump sum of $49,380 for a water tower sitting study. Joel.
So, back in uh 2023, the city updated its comprehensive water plan, and based off of the proposed improvements contained in that, it was recommended that the city complete a tower sighting study uh in 2024 uh years uh 0 through
5. Uh the city engineer submitted a proposal which has been reviewed by staff. Um we actually had a meeting with Bolton me to review the proposal to make sure that um all our questions were answered and that um in addition to that
our uh other main concerns were that we were using as much of our 2022 modeling that was done uh during our comprehensive water system plan update and then uh using Bolton and Mink's hydrant pressure recorders instead of
the city uh purchasing them at a cost for $3,500. The summary of the proposal is a kickoff meeting. Uh task two would be the GIS distribution system integration. Essentially reconcile all of the information we have and we would provide
all of our uh files um and data pertaining to the water system to uh Bolton Mink and then as much of that information as possible would be included into the modeling and then if not it would be uh estimated. Task three would be control structure,
the physical attribute and verification. Um again, it's just a lot of um data being provided, data collected and inputed into the the model to determine um what our pressures will be, flow rates, things like that.
Uh four is the hydrant pressure recorder installation. Uh we place five of these devices at v various locations in town for between uh 5 days and 3 weeks to download and record the pressure data used for the model calibration.
>> And then we have to tell them if we did any flushing or any the tank got drained or for for whatever reason any anomalies that um were identified in that data and then just assist with the location of those. Uh task five would be the hour
hourly demand data collection. Um that's just the information from the HPRs. And then the next step is hydraulic model refinement. Essentially incorporating all the data into the modeling program
and um use it to um represent existing conditions. Uh task seven would be um an alternative analysis. uh one proposed alternative um based off industry standards could be
modeled and then the final task would be the the presentation and then providing uh the city with the analysis and recommendations based off of the proposed timeline. We're looking at about 13 weeks to complete the study from the notice.
Um, and this is a a necessary step in the planning process for uh construction of our our next water tower. The fiscal impact to the city is 49,380 plus any additional staff time to uh compile the information and provide it
to Bolton and Mink. Alternatives would be to not approve the proposal. And then included with staff's report is the um sighting tower study proposal itself. And then excuse me, table 8.1
uh from our water study that was done a couple years ago. Basically, um opinion of of probable cost. I believe that that provided all of the uh improvements that needed to be done and uh associated costs.
There's any questions? Staff recommend approval proposal submitted by Boltman Mink. >> All right. Thank you. Jamie, you got anything? >> I'm good. Scott. >> No, it was pretty uh thorough there. >> Brian, >> I just look forward to this project
really starting to make some movement. >> All right, Gary. >> So, we haven't had this water uh towers site study done before, right? Like we didn't know the exact site. >> Uh when we constructed the business
park, we ran infrastructure for the site. >> Okay. All right. >> But this will um determine the size. And then also included with this is the water main loop um from
industrial east along 19 to 15th Avenue for that redundancy to the the southeast side of town. >> That's all. >> And then this was uh this was budgeted from last year, right? to do this to
come back to sitting steady. It was what was it? $100,000 roughly. >> I don't know that number off the >> I think it was right around there. But I mean that's something to say that we're able to use WSB's old um business to use
towards bolted and meat to fund this. So there was a a substantial cost savings in doing it. Um, but the other thing that I kind of wanted to bring up, I wanted to go back to the uh grant funding from the for the roads just just
for um curiosity. What are what are we paying the funds for that? Is it going to be out of water and sewer or for the um road grant improvement
from the last item that we discussed? for this Idaho Street. >> Yeah. >> Um my recommendation would be that it would be out of the the the road and bridge fund. >> Okay. >> Sorry.
And I guess we'll have to determine how we, you know, fund that if we're going to issue bonds or use reserves or >> the entire project if we don't. >> Yeah. It's all going to depend on how much grant if we get any grant funding. I'm assuming if we don't get zero
funding or it's not going to happen, >> right? >> We're getting it all. >> So, we're assuming with the grant it would offset that 49,000 that lump sum, right? >> Uh are we talking about the road project?
>> Yes, I'm talking about the road project. I'm sorry. >> Well, that doesn't this would be separate. >> Okay. I'm assuming the water tower is going off of the water. >> Correct. But um Okay.
And then does anybody just want to take it for a walk real quick? Why we need this secondary water tower just so we have it out there? I know there's a lot of people that are watching that just start watching council meetings. And Joe, do you want to take that up? I I know that you do a pretty good job
explaining that to me. I think the first um the most important thing is right now our daily usage is approaching 300,000 gallons and that is how big our
water tower is now. Um the available fire flows for storage and everything. Um it's just kind of the rule that when you are your usage meets your storage, you're kind of at your max capacity. Um, so we just want to really make sure that
in the event of a large fire or something happens that we have the available water to supply to all of our residents. Um, I guess a few years back when this, you know, it's just it's part of the
comprehension plan as far as adapting for the growth of the city. Um, I don't I don't think the city wants to be in the situation where if we have a bunch of development come in and we can't give them water.
It's kind of a kind of the a big one. So well said Joe. Thank you. So we are being proactive. This is not reactionary measures. >> Correct. >> So with that I'll entertain a motion. >> I'll make the motion. >> Motion by Miller. >> Second.
>> Second by Palava. Any further discussion? All in favor? I. >> All opposed. >> All right. To continue off of the public hearing that we just conducted. Item B, consider approval of the resolution 2025-50, a resolution adopting assessments for
delinquent accounts. Joel Ericson, city administrator. >> So, thank you, mayor. We just had the public hearing earlier in the meeting. Um, there was no written or verbal public comment. So, the next step is to consider approval of the the resolution.
By approving the resolution, the council is adopting the proposed assessments uh which will be payable with the 2026 property taxes have an interest rate of 4.9% and will acrue from December 31st,
2026 if not paid within or I'm sorry, interest will acrue from the date of the adoption of the assessment tonight through December 31st if 2026 if not paid within uh 30 days of today, which
ends up when it's at December 13th. Uh then the uh city administrator is to certify a copy of the assessment role. The Rice County property tax and elections director. Uh we're required to provide this information to them by uh November 30th.
And then um they would be put on the I guess draft assessment role that's provided where we would provide the information to the county and then they provide us all of the assessments to proof um for all of our street projects that would be uh levied every year. And
then if there were any payments uh between uh when the resolution is sent to the county and uh when we review the assessments for all city projects, we would descertify it and not include it. Um so it would
not be included on their property tax statement. Unless there's any questions, staff would recommend approval of what are we at? Resolution uh 2025-50. >> All right. Thank you. Scott, you got anything? >> Nope. >> Brian? >> Nope.
>> Curry? >> Nope. >> Jamie? >> No. >> Just want to uh repeat that 30 days, 4.9% interest rate gets acrewed. So, >> yep. >> And all that information was provided in the the letter that was sent to them.
>> Sure. All right. You entertain a motion. >> I make the motion. >> Motion by Miller. >> Second. Second by VFA. Any further discussion? All in favor? >> All opposed. All right. Moving on to item C. Consider approval of an engagement letter between the city of
Lonto and David Drown Associates Inc. for a tax baitment project. Joel Ericson. So with the apartment uh project, we did receive an application and payment for uh tax abatement request. I reached out
to uh Shannon Sweeney of David Drone in David Drone Associates for a proposal and what they do is they submit uh to each of their clients a letter of engagement which is required by the
investment board we'll say um and basically talks about uh any conflict of interest and how they uh anticipate to to mitigate those. Um if the city does uh approve the engagement letter, um we're being
informed that uh David Drawn has a explicit fidiciary duty to act in our best interests. uh being provided with potential conflict of interests. Um to mitigate those conflicts uh they are proposing um they're assuring that their
standard fees are reasonably reflect the expected cost and standard service and to avoid any uh transactionbased uh relationships agreeing to the compensation stated in the letter which I believe was uh $3,500
and then uh acknowledging receipt of the disclosure and engagement letter and authorizing them to uh proceed with the scope of services. Uh, as I said, the fiscal impact for this would be $3,500. Um, we would also work with our bond council to set up any necessary uh,
agreements that would be required. So, that would be in addition to this. Um, at this time that's not known. And then the alternative would be to not to approve the engagement and don't proceed with uh, consideration of tax abatement. Then included with staff's report is the
engagement letter from David Drs. All right, Brian, you got anything? >> Um, so this is step one. Step two is we see what the request for abatement is.
>> Uh, we received the application. >> Okay. Is that something we as a council have to approve? >> Yep. It has to go to uh the EDA. >> Okay. >> And then uh ultimately the the council would would make the decision. Gotcha. Okay.
>> Yeah. And uh the uh abatement request from the city is uh just under $400,000, >> 397 and some change >> over what period of time? >> Uh proposed over a 10-year period. >> All right.
>> Uh that's what I've got right now. >> All right, K. I just wanted to know what the amount was and the length of the term. Um, so if we didn't approve this agreement tonight, it would get delayed because it
would have to go to Would it still go to EDA and then us and then we could >> I'm not bringing it to EDA without it going to Correct. >> Okay. All right. That was it. >> All right, Jamie. >> That's only a partial abatement, right? We're still going to be making more than
if we just leave bare land up there. >> That is correct. >> All right, Scott. >> I believe we currently get about $800 a year in taxes and with the abatement would be about 11,000. >> Uh yeah, no, that my my questions were
answered with previous. All right, I entertain a motion. >> So move. >> Motion by Palana. >> Second. >> Second by Bka. Any further discussion? >> All in favor? >> I.
>> All opposed? All right. Review of the proposed city council chamber rental rules and regulations, rental application and rental agreement. Joel Ericson. Uh thank you, mayor, members of the
council. Um with the planning for uh this building, we did consider um or not consider, we had a site plan and cost estimate to put a 5,000 foot library addition on onto this building and share essentially this
common wall. Um the thought was that it would add, you know, 1,000 square feet to the library. They could use it as a a flex space for programming. Um, kind of like they use their their large meeting room for now.
Um, with the library staying there, we still have that that meeting room. Um, but we were requested to we have received um I guess I've received two requests to uh reserve the council chambers and I
believe the mayor received one recently as well. Uh, at this time, it's not my recommendation to rent this room out. Um, the library currently rents out the large meeting room uh for free to nonprofits and uh $25 an hour to for-profit organizations. Uh, the Legion
rents out their ballroom. IC church rents out the civic center. Um, and then the fees for the civic center, 150 for the first four, 25 an hour after that if you're uh parishioner, 250 uh for the first four hours, 25 an hour after that for non-pishers.
Uh, we'd be providing users with a key fob and code to our security system. Uh, damage to walls, tables, chairs. just put down the cost of um what it cost to
outfit this uh this room. Uh and then um we're meeting with staff um heard each department here over the next week or so and we'll be finalizing the proposed 26 budget. Um but based off of discussion
at the last council meeting uh it would be uh staff um cleaning up the room if uh it's not acceptable. Essentially a summary of the rules and regulations uh to reserve the room. The applicant must complete an application 14 days prior. Can't do it more than one
year in advance of the agreement or I'm sorry the event. Uh the user is to enter into a rental agreement $200 security deposit. We'd return that uh within 15 days if there's no damage or cleaning required. Uh the user, if there was damage, would
be responsible for any costs above the $200. uh 250 for the first four hours and then 25 an hour after that for all users not located in Lndale, $0 uh a $0 fee for nonprofits located in Lndale, and then
uh 150 for the first four hours, 25 after that for businesses located in in town here. City would have the priority after that, first come first serve. uh cancellations uh more than seven days in advance would receive 100% refund. Less than that 50%
uh 50 person maximum uh we wouldn't allow uh any alterations essentially hanging things on on the walls or windows or from the ceiling for example uh without approval uh would be available uh only during the
time reserved. uh that would account time to uh set up uh clean up and then if they uh the event ended sooner than the rented out time uh they could they would need to uh contact me so I could
uh secure the the facility uh available only during the time reserved like I said um clear the space contact me um the city would have access to space at all times only the council chambers could be used. Uh reuser would
be responsible for cleanup to a condition as good or better than found. Uh any entertainment would need to be provide or approved by the city. Uh we may require security. For every 10 minors, there would be one adult to be required. Uh no admission may be charged
unless approved by the city. Uh no smoking, vaping in the building or within 25 ft of exterior doors. They need to be compliant with all federal, state, and local rules. No alcohol, THC infused beverages. uh insurance if required. Uh
million-dollar policy, name the city as an additional insured. Uh we could prohibit users based on past experience or um experiences if they had reserved it before or another city facility and caused damage, things like that.
Uh but could be appealed to the the city council. Uh city not uh would not deny access uh based on discrimination. Uh we also would endorse any users views uh any accident damage to be reported following
the event. The city would not be responsible for a personal property. Uh the camera and audio equipment would only be available to the city. Uh summary of the rental agreement uh 14 days prior to the event. Uh incomplete
applications wouldn't be processed. And then just uh information on the event, date, time, uh information on the individual as well as the organization, um brief description of attendance, number of minors, if food and beverages will be served, any alterations,
entertainment, admission fee if they needed to use the TV or the podium. Um and then uh the rent well that was the application excuse me rental agreement would need to be signed as well. uh council chambers only. And
then just again general information on date, time, amount to be paid, if a security deposit is paid, and then authorizing food alterations, admission, free TV, podium, uh security, entertainment, and then if we would
require insurance, users would agree to pay for any damage. Uh the user would need to indemnify and hold the city harmless. uh except for any gross negligence or willful misconduct on behalf of the city. Uh the user would
assume all risks and release the city from all claims. They would need to comply with the rules and regulations and that this would be the entire agreement and would supersede anything else before written or verbal.
Um to get a base start, I did use the uh template from the League of Minnesota Cities, but this has not been reviewed by by our attorney. Um I figured I would get it to the council first and then uh any changes desired by the council would
be incorporated and then uh presented to the uh city attorney for review and then brought back to the council for approval. uh fiscal impact is expected to be minimal but is unknown. Um
and then alternatives would be revise the documents as desired and then attachments included with the staff's report or the rules and regulations, the application, the agreement, and then just so that everyone was on the same page of what would be rented, um
pictures of how this facility would look rented out. >> So with that, I turn over to council for discussion. >> All right, Krie. Um, if we did do this, I would recommend putting in a like a
cleanup fee so that like a per hour or something like that just as a base if the city staff would have to do any additional cleaning and you could always call me if we need help cleaning. Um,
I don't know. I think that's all that really stood out for me right now. All right, Jamie. >> They would include bathrooms, too, right? >> Yes. Yep. Just so everybody's aware.
That's all I'd have. >> All right, Scott. >> Um, for the security and the access, you said it would require the renters to have the security codes or what not. Now, if this was a a repeat uh that they're using it regular, that's one
thing, but if it was a one time, um is this a could there be a temporary code set for them or does our system not allow I mean for >> uh I just the way I have it set up right now is for for active users and then to
enter the building, they would have to enter from uh the southwest door right over here in this corner rear parking lot. Um, disarm the security system and then go into the front to
open that up so they could just the door right there cuz the other key fob for uh, Evergreen is in their in their room >> or the keypad. >> Correct. Um,
>> and then just if it got done early, they would just need to contact me so I could program the front door to close because we just wouldn't want the front door open for >> well anytime. >> Mhm. >> Okay. Um, so but ultimately though, so then that that whoever that individual
is has a has has a security code moving forward. >> Correct. And there probably is some way to uh >> create a temporary >> temporary or um act, you know, active, non-active,
whatever the the terminology would be. >> Does it cost more money to add that feature to our system? >> Uh I would have to I mean I guess worst case scenario would just create and then just delete them. >> Yeah, that I guess that's what I was
curious if if that could be done. I just hate hate to have our staff having to learn security codes and whatnot over, you know, if it has having to change all the time because I wouldn't want >> Oh, no. Each employee has their own code. >> Oh, they Oh, okay. All right. I wasn't sure how the set
>> just like we have our own key fob. So, >> okay. For tracking who's >> coming and going through what door at what time. >> Okay. All right. Um, yeah. And to Kar's idea about a cleanup fee, I do agree that that would be a
a positive. >> That's all I had. >> All right, Brian. Well, I know when we were proposing the building as a whole, having this as community space was a big pitch of the building. It's also the
reason we have the the accordion door in here or the wall accordion wall. Um, I mean, I guess in my mind, I think, you know, we could start with maybe specific hours that it's available, you know, so that we can kind of mitigate or head off
some of that code, uh, having to share, you know, give codes away, having people have a key fob, that sort of thing. Um, you know, I I think in most municipal buildings, pretty rare that somebody just can come in and be in the building
with nobody else there staff-wise. Um, but I think maybe that's a something to think about just, you know, limiting the hours of availability to rent this space because we have the library. I mean, we we have options, so we can provide
options to people, you know, maybe kind of slow walk into this and kind of see how it goes. That's kind of what I'm thinking. Um because we did we did sell this building on the on the fact that this is a a building multi-use, not just city hall.
You know, it's it's going to be available for community. I think to not follow through on that would look look not great for us. So, I think we should keep that in mind. Well, if I could add on to that, Brian, too. You know, that was also the part of the discussion was
uh if the library was to relocate up there, we would have the city would have potentially lost the meeting room >> that we currently are renting out. Yeah. So, so there there would be there would have been a >> this would have been >> a replacement for that. >> Oh, correct. Yeah. No, I I I don't
disagree with that at all, but um >> we did continue to talk about this as community space. >> Oh, yes. even after the decision was made to not relocate the library up here. So, >> you know, I mean, it's clear that people heard that because we've gotten requests. So,
>> I think that's what the community is expecting, >> but I think we can, you know, it's a learning curve, right? This is a new new process, a new thing that we got to try and figure out. Um, so maybe we say we're going to start slow, small. You know, these are some
available times. um and see how it goes. >> Yeah, I I echo everything Brian said. Uh one thing though is last council meeting said uh Wheel and Township or their source of the club was looking at uh having a town hall here. So I mean
dependent on the hours, right? I think it's case by case depending on what it is. And then I also know that the chamber is hosting the uh state of the city here. Um and I mean I I could see birthday parties or whatever graduation
ceremon what whatever it may be uh being a little different than those two. Um in addition to that uh this was for community space uh regardless if the library was going to be here or not. And I mean that's how even the bonding was
pitched. So also I I kind of wonder about cuz we had this discussion earlier if we were going to have voting here if this was going to be a place to conduct you know even primaries you know so I think we'd be selling ourselves short if we didn't try
to figure out something with this. So um I'll entertain a motion for it. So, what do we want to see for hours then? If we're going to >> What have the requests been for so far? >> Um, I got a request for um the recent
Republican convention that was held in Northfield the other day. >> Mhm. >> And I got a request for a band party to be here. >> Oh. I have not received any requests from and I don't know who uses the library and how often, but I have received no requests from any current users that
would rather meet here than at the library. >> Maybe we need to add a carpet cleaning clause in there, too, >> cuz that can get expensive. >> So, >> so this has not gone through the attorneys yet? >> No, it hasn't. I wanted to I wasn't
going to spend the money to have it reviewed twice. >> Mhm. >> I figured using the the leaks template was a a pretty solid starting point. >> Oh, yeah. >> Well, I think I would like to propose to
add a carpet cleaning clause in addition like under that cleaning title. I don't I can't I don't know. Can't find words tonight. So, wouldn't that fall under the like if there was an hourly cleaning fee, wouldn't that just kind of be
all-encompassing? >> But carpet cleaning can get pretty >> set the fee. >> Yeah. >> But isn't that the point of the security deposit? >> That would be the security deposit. >> Correct. And then anything above that
would they have they'd be responsible for that as well. And it's difficult to set a flat fee. I mean, you could have a a 12 x 12 spill or you could have a 12t x 12t spill. >> Yeah. >> Or you could have multiple spills.
>> So, >> I don't know what >> And then they have to have insurance. It's required. Oh, if required. >> Correct. >> And that probably has to do more so with alcohol. And we're not >> But we're not doing that. Correct. >> I think a lot of it depends, you know,
because I know with like caucuses, for example, um I've been involved with helping coordinate and organize caucuses and those facilities all require insurance. And there's, you know, that's not an
alcohol situation. Um >> Yeah. And and if you're uh an established organization, you're going to have insurance, right? You call your agent and say send them over COI. >> But the city is additional insured. >> Yeah. >> I mean, I wouldn't be opposed to saying,
you know, no food or beverages for a starting point, you know, because we can always modify this. We can start small, start slow, right? So, I thought about that, too. But I mean in the state of the city and I I don't know what they got planned
for this year but when even when the chamber does it they like to have somebody in here to well they did it last year at the library and then they had u Daniel Maro with Taco Tero there >> and so they were serving food you know
um oh that's kind of more of like a city and school district type of thing so maybe there might be a little bit of leeway there but I mean Well, you know, I'm just thinking if we, you know, because we have options, right? We can say this is more of your town hall
meeting type space. If you want to have the more informal with lunch served or whatever, then we have the library space for that. That might be one way to look at it.
One thing about that is there is a little bit more uh uh I want to say food storage area there and whatnot. There is a refrigerator and stuff like that whereas we don't have any of that here available >> uh for that. So other than a sink, we don't uh >> right
>> know that that is something to take into consideration >> unless you open up the break room, right? >> Yeah, I don't know if we want to do that. >> Okay, >> because we have the >> I would I would recommend against that just there's there's stuff in there that >> we have the lockers in there. Well, s
suddenly, you know, silverware, utensils, all that stuff is missing because it get becomes, you know, any anytime you have a a pot lock, people >> they they come short. They didn't bring their tongs. They didn't bring a spoon. Pretty soon the the drawers are empty.
>> We can't can't afford to inventory everything. every time we rent the space up. Um, personally, I'd like to think a little bit more on this and I don't think we need to rush it. So, I'm going to make a motion to table this discussion.
All right. Motion to table by council member Wormcersian. Is there a second? I'll >> second. All right. Second by Palava. Any further discussion? All in favor? >> I I All opposed. >> Yeah, that was a good idea. >> So,
>> when is the next state of the city? >> When do you want it? You want to pick that back up? Next council meeting. Would that be enough time to >> uh since it's tabled indefinitely, all we need to do is make a motion to take it from the table at any time? >> I'm just talking for planning purposes for city staff.
>> I >> because there is a timeline for like I mean to for us to make the revisions and go to the attorney, >> right? No, I'm not necessarily asking anything from staff at this point. Personally, I mean, if others want to do that, that's fine. Um, I'm not opposed
to discussing it again at the next taking it from the table at the next meeting. I just want to think of it, think on it myself to say, you know, here are some other thought. You know, I don't know what other ideas I'm going to have. You know, I want to sleep on it
type of situation. Um, I'm not asking staff for any revisions at this point. I think it's more me doing my homework than the staff doing any homework on this one personally. >> So, would you be comfortable with next council meeting? Okay. >> Because we can always table it again.
>> Is there a current request like a like in a few months or something that we should be mindful of? state of the city is usually February, end of February. >> Okay. >> February. But then also, um, if we have
to open it up for Wheatland Township to have that public hearing, um, that's going to be relatively soon. But, I mean, tableabling it today and then getting the city attorney feedback, bringing it back up again, um, is not going to have enough time. So
>> that's one thing that I do worry about is because a lot of Lndale residents contribute to Cody Lake and they have a big presence from Londale over there. So, I just think to help them out to
have that public hearing with the DNR and all that I they can live stream it here where they can't do it at the uh Legion in Montgomery and who knows the condition of. >> So, then are you expecting staff to attend this and be the audio video because I wouldn't recommend that we
give our username and YouTube username and password out to the public. And then since it's not officially a city event, we wouldn't really want to stream it from our >> But here's the thing is none of it's Yeah. Hey, have full rain. So, I mean,
there's time to talk about it. I just didn't want to get caught up in, you know, rushing and and making a vote with no other information. So, we'll see if they even want to do it um what they got covered.
So, that's just it. they could be okay with Montgomery's Legion at that time. They were waiting for public comment and uh they're going to host another meeting and the DNR is going to see if there's any complaints. And if there's a bunch of complaints and
nothing for it, then uh that's when they go into the uh public hearing, which would give you a little bit of time. So then this will be on the agenda next meeting under old business. Yeah. >> Okay. >> Yep. >> I would just encourage the council if
you have any questions or thoughts just to to let me know prior to so we can get them incorporated and or do whatever research. >> Perfect. >> All right. Consider approval of a request for proposals for contracted social media services. Joel Eerson,
>> right? Uh back in the fall of uh 24, the EDA contracted with uh West Brack Marketing uh to provide social media content and management. Uh since then, we've utilized social media to engage with residents, businesses. We provide information uh about the city and other
civic organizations on Facebook and YouTube. Uh the contract with West uh is soon to expire and the city needs to decide how to uh proceed with social media. Excuse me. uh included in the staff
reports a proposed RFP summary of it is is um just introduction to city uh the city and what our goals for utilizing social media are uh provided what the current scope of services are uh being provided and then uh the minimum scope
of services that uh I guess at least the staff level we're looking at and then um additional scopes of additional scope of services as as well. So, uh looking at two posts per
week on Facebook, two posts per month on Google Business, um slideshow video to be recorded on site um here in town and uh the ability to be published on both YouTube and Facebook. Uh on-site video,
uh again for YouTube and Facebook, a consultant must coordinate directly with the business or city staff to schedule the recording session. Uh we must be provided a proof of the video prior to it being posted. Uh and then provide monthly a monthly
summary of activity and stats. Uh content calendar and approval would be the process to determine the content and uh that process. The selection criteria as far as a consultant and the timeline. Uh looking at no more than 10 pages in
total. uh company profile, relevant experience, work plan, uh staffing, budget, references, and then uh submissions would be due December 1st at 4 or by
4:30. Um and then um basically the the total timeline proposed is uh tonight, November 13th, and then if it works out, uh hopefully bringing this to the council uh at our last meeting in December.
At this time the fiscal impact would uh be unknown. We currently spend 550 a month for our social media services and then uh funds were budgeted in the EDA and then also other departments uh as well. So alternatives would be to not
approve the proposed RFP uh resulting in not contracting for these services uh or the council making any desired changes to the the proposal. And then uh attached is the RFP. >> Very good. Jamie,
>> council for discussion. >> I'm good for right now. >> Scott, >> I have nothing at the time. >> Ryan, uh I think we need to do this. Um you know, especially with the the EDA, kind of stepping back from funding the whole thing. I think it's important that we
look at all the options that we can potentially get and see. We don't know what we don't know as far as what we can do, our capabilities until somebody says, "Hey, this is what I can do for you." So, I think I'm I I'd be kind of excited to see what options come before us.
>> All right. Curry, >> do we have any current report of um like views or hits on our what we are currently doing? >> Uh yes. >> Okay. And and that's been a positive like we've gotten good feedback from it.
>> Yeah. I think overall everything is is trending upwards. >> Are we monetized at all on either of the platforms? >> No. No. >> No. >> All right. >> I think an RFP is good. Check into what other options are out there.
>> You want to sell Lawn Stell merch? >> We could. I mean, what the >> That might be a little hard >> because there's a Lndale clothing company >> in Europe. There's a city in England. Ldale at Canada in Canada. Yeah. And there's a
Ldale, Arkansas, too, by the way. >> There is. Cuz anytime I look something up, >> we got to push Lonzo, Minnesota to the top of these searches. That's all. >> So, how well does the do we do uh post
on Google business right now or is it just Facebook and YouTube? Court, you know the answer to that? >> Uh, it's monitoring our Google business and making sure that if the the Google our Google page is updated and we track
the usage of that page in our or in our monthly report. >> So, you're talking search engine optimization, >> right? Yep. And redirection to our website and redirection to our website. >> So, that's current, but this is saying
two posts per month. So that's an additional thing that we don't currently have cuz your Google business page has an actual just like a Facebook page and you can you can post items to it
>> then it would be an addition. So, do we need the two posts per month on Google business or I I never done the Google business before? So, I'm kind of relying on you, Corey, a little bit here. >> Yeah, like I stated earlier, um right
now, uh or what, uh Holly is doing, like I said, it's uh overseeing our Google page and then she is monitoring what is where it's being redirected to our website. So, as far as two direct posts,
uh, she's updating the the Google business page, but it's not like a monthly twice a month post like we're thinking about. >> Okay. Yeah, I definitely uh have enjoyed having the city focus on, you know,
community engagement and um I have enjoyed uh seeing a lot of the community posts um with Holly at West Marketing. I think she really highlighted it that it is a need and um I'll be looking to see how
this moves forward. So, I'll entertain the motion for it. >> I'll make the motion. All right. Motion by Miller. Second. >> Second by Vipka. Any further discussion? All in favor? >> All opposed.
Motion carries. All right. On to the supplemental items. Item F. Consider approval of resolution 2025-51, a resolution accepting a donation provided by the Tri Lake Sportsman Club, the amount of $2,000 to be put towards
the purchase of the Polaris Ranger XP00000 side by side. Joel Anderson. >> All right. Thank you, mayor, members of the council. Um the uh Tri Lake Sport men's club donated $2,000 to the fire department to be put
towards the uh recently purchased player side by side. Um we are required by state statute to accept all donations by resolution. Uh by approving the proposed resolution, council's accepting the donation and agreeing to dedicate the
funds to the purchase of uh as I said the fire department's recently purchased players side by side. fiscal impact is $2,000. Alternatives would be not to approve uh the resolution and the donation. And then included is uh
resolution 2025-51. Um I can just hit the next one real quick, too. It's a donation. It's real simple. We've sold some tires um from the fire department. Um the total amount, the bid amount was 35611.
Uh the successful bidder paid $400 in cash and said keep the change. Don't answer the fire department. So um $4389 to be dedicated to the fire department. So I'd make a recommendation to approve
both resolutions 202551 and 202552. >> All right, Scott, you got anything? Uh no, other than to you know thank uh both the sportsman's club uh for their uh continued uh support over the years and
uh um the donation for the overpayment on the tires. That's a nice thing to do. >> All right, Ryan. >> Uh yeah, I just echo that. Um special thank you to Tri Lakes. Um you know, they've donated quite a bit towards our
archery range as well. Um, you know, I think they deserve special call out for for what they've done for us in the past. Um, really appreciate that. They do a lot for the the city of Londale. So, thank you very much. >> All right, Curry.
>> Um, thank you to Tri Lakes and um, Michael Ballhagen for the donations. And then I don't know the spelling errors on the subject. Does that matter on the first word, the consider
>> the actual resolution? >> Um, yeah. >> Is it on? >> Oh, no. On on the staff staff report, it's not on the >> Okay, good. Okay. I just wanted to make sure All right, that's it. Thank you for the donations.
>> All right, Jamie, >> just to thank you to Tri Lakes and Michael for the donations. Mackle all of you. Thank you. Entertain a motion. >> Make a motion for resolutions 20 2551
and 52. Can we can we combine them both in one resol one motion? >> I just make two. >> Two. >> Okay. I'll I'll make >> I'll make the first one for 51. Start there. All right. Mot motion by Kersian. Second by Palava.
>> Right. >> Yep. >> Okay. Any further discussion? >> All in favor? I. All opposed. All right. On to item G. >> I'll take the uh next motion for 20252. >> All right. Motion by War Gersonian. >> Second.
>> Second by Miller. Any further discussion? All in favor? >> I. >> Opposed. >> All right. Thanks again. Item H. Consider approval of quote submitted by Rez Pyro in the amount of $18,000 for a
17 to 18 minute fireworks show or display. on July 3rd, 2026. Joel Ericson, >> uh the city council tasked the uh recently created Founders Day committee with getting fireworks back to Lndale on July 3rd and then also planning future
historical themed events. Uh in addition to fireworks, there's also been discussion about a baseball game and a street dance. Um those are kind of to be determined, but working on on those with uh other organizations. Uh we reached out to Res Pyro um to get
a quote for a July 3rd display. They provided a quote in the amount of $18,000 for a 17 to 18 minute display. Uh the shoot location is proposed to be the east side of the Peeper property,
formerly Hamburgg property on the south side of uh Idaho Street. Um that was the shoot location for for many years. I did ask them about having Trend of Memorial Park as the shootute location. Um they
said that it would work, but the biggest mortar you're going to get is 3 in. And I said, "Yeah, that's not what we're that's not what we're looking for." So, um they submitted the quote, um like I said, for 18,000 for July 3rd. Um
in speaking with them as well, they're looking for a 20% down payment or $3,600. Um, and that would be due in January or February. Uh, the fiscal impact would could potentially be up to $18,000 if no donations are received. Um, with that
said, the Founders Day Committee is in the process of starting to uh raise funds to to offset this cost. Alternatives would be to not approve the proposed quote submitted. Um, and then attached with staff's report is the the cover letter and uh
display proposal which talks about the cost, the timeline or excuse me, the length, the 17 18 minutes the cost and then each of the borders that they're going to shoot off.
So, looks to be about 653 shots. >> Bringing it back with a bang. >> Yeah, right. All right. Uh, Brian, I'll kick it off with you.
>> I'm just overwhelmed by this list of >> Did you ever know that many fireworks existed? >> Well, I mean, yes, based on the size of the tents in the grocery store parking lot, >> but these are the big ones, not the little ones.
>> I just I I it don't really realize how much goes into these shows until you look at it like this. Yeah. >> Um I I know this is a a big big deal. We've been working hard on
this for quite some time. Um my question would be, so I know in here we note that the uh the committee is working on fundraising. So how would that work? we would just
reimburse whatever fund we because I'm assuming we're going to take from reserves because this isn't budgeted for. Um, so we would just accept donations like we just did >> and just put them back. We just dedicate them to whatever specific fund we want to reimburse. That's that's how we'll handle correct
>> anything that comes in. >> Yeah. I know one time they're talking about using the recycling rebates. >> Oh yeah. >> Yeah. That's a good good call. Um, I'm actually surprised at the price being I I would have expected it to be
much higher personally. So, I think the the price is surprisingly I don't I don't know if affordable is the right word necessarily, but like I'm surprised at the the the price. I thought it'd be higher. Um, cost range typically between 1,000 to,500 per
minute. Okay. >> Across a few companies. Um yeah, I think you know the fact that somebody's available for next year also is is kind of a big win here. So um
good good job finding them. >> Good job then, Curry. >> No, I'm just kidding. >> All right, Brian, that's all you have? >> Yeah, that's all I got. Curry, >> I'm just really excited about this and with the Founders Day committee, the excitement that they're bringing to the table and um they have so many fun ideas
for fundraising and I'll talk more about it at our uh department reports, but I think um a lot of people have wanted fireworks back for many years, so I'm all in for this. >> All right, Jamie, I'm excited for the fireworks to come back. And I'd also
like to thank Peepers for letting us use their land to launch these fireworks given that it's going to be on a hill where we're going to have more of a vantage throughout town. >> Thank you, Peepers. >> Scott, yeah, echo everything else said.
It's a exciting time to see that again. >> All right, I big shout out to Peepers for that. Um, echo what Jamie had said. So, um, Gary, do you want to make the motion? >> I will make the motion to approve the
down payment, uh, to be made. And is it for the whole, um, amount as well? >> I'd recommend a motion just be approved the proposal. >> Okay, I'll make a motion to approve the proposal from Res Pyro.
>> Okay. Motion by Miller. >> Second. >> Second by Vape. Any further discussion? >> All in favor? I >> I all opposed. >> All right. On to the last item. Consider approval of a quote from Scoo
Zach Tree Movers. I believe that was you, right, Joe Dornfeld? >> It is. Thank you, mayor, and members of the council. Uh, with tree trimming activities going on, city staff has identified some hazardous trees that need to be taken down. The locations of
these trees are one tree is at Marleene Park. This is a very large asht tree that has a high risk of power line and property damage. And on 420 Birch Street Northeast, there is an asht tree that is splitting um causing safety concerns as well as
risk to power lines and property. Staff is recommending that both ash trees located in the front yard of this address be taken down at this time. Um both ash trees at this address are city trees. Uh the bids have been received.
The the bids that have been received are for tree removal, stump removal, and cleanup. Public works will take care of restoration at both locations. Staff recommends hiring tree movers to perform the work. There are local contractor as
well as the low bid. In total, there are three trees to be removed. We have alternatives of selecting a different contractor. Uh the fiscal impact is $8,000 has been budgeted for 2025 tree removal and the three quotes that I obtained are
attached. If there are any questions from the council, I'd be happy to answer. >> All right. Very good. Thank you, Joe. Jamie, >> no questions. >> Scott, >> um after the grinding takes place, you said they'll do restoration. Uh would as
as those the remaining roots and stuff will decay, there will be some settlements and whatnot. Is that something the city would end up addressing down the line? >> We haven't experienced very much settling in in um these operations in the past. >> Okay.
>> Uh but if there is >> Okay. >> All right. Um and it's funny that here we have three ash trees in but these weren't affected by ash bore at all. Um they are the one at Marley Park to some degree um it's been on our radar. So
the whole reason for this being such the reason why it's added to the agenda tonight is >> um just trying to bundle these trees together, get the contractor in town to cut the trees down at 420 burst that have to be done
>> when they're here. Let's get that big one done. Um staff has not at this time identified any ash trees that need to be taken down that are not capable of city staff taking down. >> Okay.
>> All right. That's it. Thank you. >> All right, Brian. Um are these in the Excel or the um um >> so um Stila >> Stila district? You know,
>> I think both are Excel. I think. >> Okay. Was there any trimming done? Because I mean, you mentioned on here power lines. So, was there I mean, was there any trimming needed? Cuz I know Excel was just in the area doing cuz I know they they tore up one of my trees pretty good.
>> Yes. Um Excel had a subcontractor come and trim trees. Um specifically, um in the northeast part of town, I know for sure the power lines are on the other side of the street. So, no tree trimming was done this specific residence. However, the trees are tall
enough that >> it would take them out. >> Gotcha. Okay. I just curious on that if if there was any way to leverage that if they were still working on it cuz I know they've been in the area over the last week or so. >> They they drove around with a chip truck. They wouldn't have cut something
that >> No, but they would have they would have taken a lot of limbs and stuff out. I'm not saying that they would >> Yeah. >> take the whole tree down. Believe me, I know what they were doing. I watched them >> I did too >> take care of one of my maples pretty good. >> I did too. >> And they left a nice pile too. So
>> they don't clean up. >> They don't take any wood. I think >> they leave the trees almost like a Dr. Seuss fashion sometimes. >> Just so odd. >> I was told I asked them spec not to get off topic. I asked them specifically because they left a a pretty large pile
of logs under the tree and they said their contract is to because it's not Excel. Excel is the one with the contract to Aspen. Um they said our contract is uh chip up the brush, leave the wood.
And I I think it's pro I'm assuming I guess I didn't ask, but I'm assuming it has to do with um infestation, you know, same reason you can't buy firewood here and take it to the boundary waters, you know. I think >> that's that's correct. >> Yeah. So
>> quarantine zones. >> Yeah. So that's why I assume that they left the the pile of logs. Um yeah, sorry to get off topic. Um it makes sense to bundle the two together. >> I got nothing. Um
>> you skipped me. >> Oh, sorry. >> Gosh. No, I'm just kidding. >> My thing was I want to talk about So we have 8,000 budgeted. So we haven't used any of it. >> Not at this time. So, I like to So, that $8,000 that's budgeted,
it's in case of emergency throughout the year. >> In my mind, our best bang for our buck is to trim the trees and remove them when there are no leaves on the trees. >> Seem to get the best pricing that way. >> Did it in a similar fashion for um trend
memorial when we were preparing for town ball days to come here. Um, so it's the time is now. >> So again, you're under budget. Thank you. That's what I just wanted to point out. So >> all right, now you can go.
>> Uh, just still nothing. Um, entertain a motion. >> Motion by Palava. >> Second. >> Second by Miller. Any further discussion? All in favor? >> All opposed. Very good. On to other business.
Department Council reports. All right, Mr. Jason. >> Yeah, thank you, Mayor and members of the council. Um, and thank you for your consideration and approval of the water tower sighting study uh proposal. Well, then we can get started on that shortly.
Um, I have been working on wrapping up the pavement management plan and CIP update scope and fee. Um, and I'm hoping to get that over to staff next week um for inclusion uh in the council agenda for the November 24th meeting.
Um, I've been working on the LRI application as we discussed tonight, the um project scope, uh, project cost estimates, um, letters of support and resolutions, uh, drafts of those to get to city staff. Um, so I'll be wrapping up or
working towards wrapping up that application package here as well. Um, and finally, we had our second meeting for the wellhead protection plan part two with Bolton Mink and city staff. Um, went through the draft report and data
and things are moving along nicely. >> Great. Thank you, Jason. Joe, >> today we took the banners down uh preparing for holiday decorations to go up very soon. Um talked with Shannon at
the chamber and Scott about meeting up for FrostyFest next week. And I don't want to jinx it, but I just want to let the council know that it was money well spent on new Christmas lights
for the tree. Um, that's typically a one day to threeday adventure trying to find the brakes and all the lights. This year we plugged it in >> and it all worked. So, it was awesome.
>> Um, the hockey rink has been prepped for water. Uh, we have to take rope and kind of seal off the boards to the concrete kind of thing. It's kind of a big job. Um, we're continuing the sampling for the chloride variants. Jordan's been working on a draft report
for the MPCA to comply with our chloride variants. That will be submitted uh very shortly. Um, leaves, leaves, leaves. We're keeping on sweeping. We've mulched all the parks up. We've airrated the parks. We airrated the fields. Um, and
then last week we had some hydrant repairs. Corin Maine was kind enough to send a guy down and make it into like a training session. So, um Brad was there learning uh he excelled with with learning about all
these fire hydrants. It was a really good day of getting I think we got four hydrants repaired. So, it's it was a good day. Um, we've had a HMO booster pump that we've been uh
experiencing some issues with. Um, made a warranty claim. Um, just got the phone call today that they're just sending us a new one for free. So, that was um, good news. And parkboard meeting was on Monday. The
hidden Willow Pond sign is up. There's a couple other random signs that have been put up around town, um, including dog signs to help mitigate the dog feces on our soccer fields and baseball field outfields. Um, hopefully they work.
It's all I got for you. You'd imagine you wouldn't need signs for that. >> You would think that you do. >> All right. Very good. Thank you, Joel Corey. >> Thank you, Mr. Mayor. Um the founders day committee met on November 10th and the committee is requesting the council
to to determine the name of the event uh based upon the three recommendations from the founders day committee. So Mr. Mayor, are you ready? >> All right. So uh the council the the uh founders day uh committee needs
direction for the official name of the event on July 3rd of 2026. The proposed names are uh Lndale Heritage Festival, uh Willby Day or Founders Festival.
So, Mr. Mayor, I'm going to take the approach that Brian did. We're gonna I kind of want to table this and sleep on it. >> Well, we could because >> I like I like all of them. I like the willby day. And >> what was the second one? >> Will be day. Willby day.
>> Willoughby Thomas Willoughby the founder of the town. >> Gotcha. Okay. Sorry, I thought you said Willby like will be what? >> Will be. >> There is some historical significance behind that uh that title that that's
suggested name. >> Well, if we think about it and discuss it at the next meeting, that still gives us time before our December meeting. That is correct. But there's a lot writing behind this because uh this group, this committee uh assignments
have been um uh assignments are taken care of now. Um each of the members are doing their part moving forward and uh it's probably since the uh fireworks has been uh approved, we want to start marketing this as as soon as possible.
>> Yes. Blondstone Heritage >> Festival. >> Festival. >> Festival. >> Willoughby Day and Founders Festival. >> How about Independence Day? >> That's July 4th.
>> And this is for Lansdale. >> Thought it was a combination. Well, >> it kind of is. It's like a big >> Founders Day Festival. Founders >> Founders Festival Festival. >> All right. Um but yes, if we can come
back to this one at the next council meeting, uh that would be great, Mr. Mayor. >> Yep. Um uh the public hearing for ordinance 2025335 uh an ordinance amending chapter 30 of the Lawnell city code to establish uh the founders day is also scheduled at
the next meeting on the 24th. >> All right. Very good. Thank you Corey. That was a plot twist. I didn't expect with your report. >> Thank you Joel. >> Uh well as other staff has said kind of public works stuff. um wrap up these
assessments, a meeting with department heads to finalize their budgets for the November 24th council meeting. Got a tech panel meeting on the Bixby property for their wetlands. We're meeting with
the building official to review tasks. We got interviews for the police sergeant next week. Safety committee meeting ADA. Uh working to close on the old city hall. Got the myar signed and down to Rice County for recording for
the Londale Business Park fourth edition. And then uh apartment complex project. >> All right. Thank you, Joel. >> Rain uh liquor store had our meeting last week. Um,
and I want to give a big shout out to the liquor store staff for the fantastic work as usual last Saturday with the wine tasting. Um, if you didn't go, you you missed out. It's a great event,
great vendors. Um, you know, Lynette does a great job of of lining up vendors. Consistency with new, you know, we've got a real good balance there. There were some really great wines >> available. Um, and there was food, so you got a drinks and dinner on the city
of Lawsdale. But no, it was it was great. Um, staff did a great job. Can't say enough uh good stuff about it. So, thank you to everybody who came to the uh the wine tasting. Um, library board is next Wednesday. EDA is on Thursday.
>> All right. Thank you, Brain Curry. >> I also want to thank the liquor store staff. The wine tasting event was a lot of fun and delicious as usual. And we had the parks board meeting Monday and Joe Dornfeld already talked about most of that. Um we did talk about the
mosquito spraying. It's still a hot topic. So um that will be discussed further at the December meeting. Um and then we're going to be talking about um volunteers for planters. So if there's anybody interested in that, we will be discussing that further too. And then we
had our founders day committee meeting following the parks board. Um we covered a lot of business and I just want to thank Joel and Corey for your all your work Monday night. I know it gets to be a long night with two meetings back to back. So thank you.
>> All right. Thank you Krie Jamie. >> Next Monday is planning and zoning. We're going to be having two public hearings. the first off for off- streetet parking and storage on residential property. And then we're going to be adopting uh public hearing
for wetland buffers. And then after that, we're going to be reviewing code on off streetet parking and storage for commercial properties and then uses and conditional uses for business
and commercial properties. And then we'll also have a special meeting on the 25th for the plat for the apartment complex. >> All right. Thank you, Jamie. Scott, as Brian mentioned, EDA is next week. And then I just uh wanted to, you know,
comment on the water tower thing. You know, I've been we've been going through the water tower plan for a second water tower since I think I got on the council. was, you know, so it's very, very nice to see it, you know, getting that much closer. There was a lot of,
you know, concern over the years that we were going to have to do it and how are we going to do it and where's it going to be and all that and I want to say we're in the home stretch, but it's nice to see that we're we're almost there. So, it's been a long time. >> Yeah. All right. Thank you, Scott. Uh,
continued outreach. uh went to the TCU choir fundraiser and uh that was great to see our own Laura Priggy call in trivia. Um really excited for the interviews for the sergeant's position
and then um I hope everyone had a great Veterans Day and thank you for all your service and all that you do. Um, our upcoming meetings are Monday, November 24th, uh, Thursday, December 11th, Monday,
December 22nd, all at 700 p.m. So, with that, I'll entertain a motion to adjurnn. >> Make the motion. >> Motion by Miller. >> Second. >> Second by Palava. Any further discussion? >> All in favor? >> All opposed. All right. This meeting is
now adjourned. Have a good night.