okay I'll call to order the city council meeting for Thursday August 8th 2024 haveone please stand for the Pledge of Allegiance Al to the flag of the United States of America and to the Republic for which it stands one nation under God
indivisible with libery and justice for all roll call Brian rran here Kevin kadada here Tim rudde here Cindy F here and Scott pava here okay tonight's agenda goes through 10an f any additions deletions or corrections to the
agenda move to approve the agenda motion my councilman palava second second my council person feor any further discussion all those in favor I opposed motion carries approval of minutes consider approval of the minutes from
the July 15 2024 special meeting and the July 25th 2024 regular meeting any additions delions or corrections to the minutes move to approve the minutes as presented motion my council person F second second my councilman palava any
further discussion all those in favor I I opposed motion carries there are no public hearings presentation of Citizen petitions and comments comments limited to two
minutes one item on the consent agenda tonight the July additional bills would anybody like that item pulled for discussion we approve the consent agenda Mo my councilman kadada second second my councilman nor any further
discussion all those in favor I opposed motion carries there is no old business on to new business consider approval of resolution 2024-the development director thank you Mr Mayor and council
members uh at the June 27 2024 meeting the council provided the revised the council approved the revised pickle ball project plans specifications and authorized staff to advertise for bids bids were received for the
pickleball courts project on July 30th 2024 uh six bids were submitted uh the low bidder on the project was Ka wi Construction Incorporated um I'm going to let our engineer uh m mat stoal from Stant uh
take a stand Matt you want to summarize the the bid the bids please sure uh good evening mayor and councel uh we had six bids uh Ka wit Urban Edge James brother bkj activating Urban companies and Minnesota paving
materials the the base bid for the four Court option uh came in at 173 891 I'll just round off to the dollar and and uh the second bidder for the base bid was 186
133 uh pretty pretty good competitive bits considering uh for the alternate they the adder to add two two more courts make it a six Court complex uh the low bid was $
58,5 so uh the engineers estimate for the the work was 213,000 700 and 51003 for the the alternate so they came in competitive we were we were very
happy with the bids a little bit of a range between them the it seemed like maybe the fifth and sixth biders didn't really want the work all that bad but 1 through four you know not a not a terrible amount of range there for the for the project overall
so uh any questions on that um how long are the are the bids valid for so we can hold the bids for 60 days from the bid date uh if you wanted to consider this if you wanted to look at options things
like that we have 60 days to do that the the only caution would be if we did that we would want to look real hard at the schedule and see if we can still get it built yet this year uh if it was something that you wanted to look at I could certainly talk with the contractor
find out what their schedule looks like how long they think it's going to take to get it built what they had in mind and then maybe we can kind of start pushing that out a little bit figure out what kind of a window we really have you would really have uh to to make that
decision and still be able to construct it yet this year I mean I think you know we're in the budget process now um so I I don't think we should move forward tonight I think we should finish our budget meetings and get money dedicated and and
then uh uh I address it you know at that time you know I know somebody's adamant to move forward I just think you know with the budget process like right in the middle just we got some stuff in the air right now we need to right so I guess yeah if you would
mind researching you know the how long can be held and you know what our options are for the future yeah yeah we can certainly do that okay and piggybacking on this Joe have you talked to the the trails project that we you know some of this was going to you know
to cover this would have came from the other Trail project that we didn't complete me is that um I did talk to bkj and um the Milling the trail is different
than reclaiming the trail um for us to do a reclaim inhouse just to get a reclaimer here is $115,000 he bid the reclaim at 8,000 and change something like that um
and then you know just the whole design of that trail um with the drain tile reclaiming it adding some gravel to give it a good base um we've done a few projects in the past where um that this
recommendation is really a combination of all the projects in the past of really trying to put the best trail forward for the city to last the longest um we've gone back and forth on well this Trail is years old we've got 20 years out of it if you really
look at it you know 10 of it was probably in good condition it's been in poor condition for a long time um my recommendation is to if we were to move forward with that trail project it would be to move forward with how it was bid I
just going to say so the number is the number the number is the number yep yeah I do think there's you know some definite needs that do need looking at you like project is one of them um that we should
really prioritize and and make sure uh everything's covered that we want covered um would we uh table the bids to keep them when he's hanging in there yeah that' be my recommendation motion
to table table tell next if you wanted to put a date when is our next so if if you wanted to put a d 29th 29th and then at that mean if we decide not to do it this year I suspect we probably
have to rebid are all the documents still valid I suspect so all the work is not lost yeah we would just update the bids to have current dates you know new completion dates things like that as needed but minimal effort you know the design is the design it would just be updating the spec a little bit right
yeah minimal effort to do that and that would be the same if you if you just decided you know what this isn't a 24 or a 25 project but in 26 the effort is the same it's minimal right I recall we were doing this because we want to get real world numbers versus estimates
we have numbers right I'll make a motion to table it second motion by councilman palava second by councilman kadada any further discussion all those in favor I I oppos motion carries well thank you for all your work not a problem at all I apologize I can't
stick around I got a bug out to another meeting off the R R thank you thank you very you all right consider approval of resolution 2024-25 resolution accepting a bid for the 2024 traal Improvement
project Mr dornfeld thank you mayor members of the council um July 25th 2024 council meeting a bid was submitted by bkj Land Company in the amount of $ 42,62173 Northeast Trail improvements in the amount of1
17,34 75 the Ash Street Northeast bid was tabled um with direction of the council to have staff contact bkj I'm just reiterating what I just told you um you know it's reclaiming versus milling and just just the price of having the
contractor do it um it just makes sense to to keep that in the bid um the other option discussed was eliminating drain tile um again I I really feel strongly that it needs to stay in um just for the life expectancy of that
trail um so staff recommends completing the astry trail project as it was bid um staff's recommendation is based on providing the best options for trail longevity and also the success of reclaiming and insalling drain tile on past Trail Improvement
projects the fiscal impact the funding of this Trail is as follows 150,000 was budgeted for trail improvements and the city received a ship Grant in the amount of $4,400 to have a total fund balance of $154,000 for trail improvements in
2024 bids for the eth Avenue Southwest and Ash Street Northeast Trails is a total of 9,961 75 if we add the engineering expense of 45,000 to the $160,000 Trail Improvement the total
project cost becomes $ 205,000 the difference between funds budgeted and project cost leaves $50,000 $600 yet to fund we have three options uh for funding this proposed Trail Improvement we could re use the
remaining 60,000 um that is left in idle from the pickle ball project we could use $50,000 that was budgeted for painting of the three yard Landmark Schoolhouse and the third is we could use the 55,000 that was budgeted for the
purpose or for the purchase of a new 3/4 ton pickup truck um attaches the resolution um if you have any questions or up for discussion I'd be happy to answer um just to re so this Trail you feel is a
priority to get this done I I feel it as a priority it's um it's it's really our last poor condition Trail that's paved we have two that are not paved um my recommendation would be to not pave those um but this
really ties our trail system back together gets it back up to par does this Trail get a lot of use this runs along Ash Street along the by beside the library um you know if you would have
asked me 10 years ago the answer would have probably been that was one of the least used Trails um Ash Street has filled in quite a bit in those 10 years there's been some houses some new residents moved in um Cory and I went out and took some photos and did some
things out on the trail and you know we're every time we're out there we're greeted by residents that are when are you to fix this this would be really nice to get fixed okay so I do notice when I'm driving on eth number of people crossing at the crosswalk at at Ash is
gone up by stopping a lot more than in the past there is a a link to the assisted living as well from that from that trail there is correct it's about halfway down I would say I do think it is a priority as well
we need keep our roads and our trails in in the best condition that we can one the thing you know thing is if we ignore it it's just going to continue to get worse and then we have a we have a mess on our hands because then we've got a we've got a dilapitated trail so
we have to take care of that which option for funding well the school house needs a paint job that's kind of the same thing it's going to be dilapitated if we yeah I was that was kind of my question I know that I remember that discussion
about taking on the schoolhouse before I joined the council so my my question was what's the state of that oh we've always kind of had it we just took over the utilities oh sure okay why why do we have
it say all the big fixes always came from the the council well I thought maybe we would just bringing back memories for you Tim IW up do prank thank you yeah so I guess you know that was the my my question is what's our what's our
state of that you know do we know the last time it was painted uh was that 0 less than 10 years ago I would say uh yeah I would say down the siding and roof was kind of yeah we had a new roof put on it and then we
replaced think that was only 10 years ago 25% of of the siding feel the need is to paint it now again well the new siding the paint is still it's stuck on there it's good it's just the the siding that is I'm assuming original it just
gets to a point where it doesn't absorb or there's no stick so just s we clear so we're it's just open during Community Days for few hours of the year that's a shame well I think when we had painted the last time I thought we did we not get the paint donated or dis
deep discount on it because there was a program we could app for had something something like that yeah we painted it once or twice okay I think we might have painted it twice did SL was SL good once yes believe so y I believe he did it the
first time and then or maybe was sub out I think finek was the the contractor on the the siding and the in the roof I think that time was more than 10 years ago I maybe it was the first time it definitely needs painting with with the the wet season that we've had and kind
of UNC of funding these projects we've kind of held back on doing that and then the the truck as well so these are all cans that have been kicked down the road a bit do we know who's um operating at when it's for on Community Days who's handling that
Steve St y okay so we don't have like a timeline on when we painted or what the bids are we haven't done any of that uh we got primary bids of anywhere from oh we did okay 14 to 40,000
okay and you have to pay it this year is that what you're thinking um well given the timing it we'd have to get it done here pretty quick by the by the end of September were you uh on
the because I know we talked about the the product that they could put on that was we got bids was that kind of specked in there at all or anything or it was strictly just for just for paint um for budgeting purposes I didn't put together a a spec or anything think that that's
why they were so drastic such a drastic difference I put Joel in contact with a painter that has they have a product that because the as the wood gets old and it doesn't you know it kind of tightens up the grain
and everything and the paint doesn't want to adhere they have a product that ENT like Elmer's glue and that aderes and the paint sticks to that and it's supposed to last significantly longer so versus just slapping paint over it be like painting glass is what it's like if
we use the 50,000 that we're looking for the schoolhouse and we use it for the trail project there is there potential that maybe there could be a transfer from the liquor store fund to paint the school um yet this year or next year
yeah yeah because right now we have an option like that because last year our budget meeting last night we only proposing a $25,000 transfer and it's the last few years it's been around that 30 to to 50,000 well the clinic was a an
exception obviously 150 but I mean well from what I see I me it's likely we're probably not going to do the pickle ball project this year you know I was just going to say I mean if that's the the only non certainty on this list
right I mean if you compare to the usage per dollar not to the painting is a bummer to have to do it but you know it just I wish there was an end end in sight for that school whether it's rice calal
sighting sigh Rice County was in here and the uh historical society was in here looking for they said they they had a lack of things from Lawnsdale in their collection so they're you know I mean all the yeah get it what's the the 3/4 ton pickup why why
do we need a 3/4 ton versus a half ton uh we have one 3/4 ton currently that it's a 2004 um it's getting pretty old pretty Rusty
um the tar trailer hauling any equipment to get in to get repaired and the water tank are the three primary reasons for the 3/4 ton truck we have tried crack filling one
time before I think the 250 was broke down and it just it kills those half T that's fine I just I was trying to think of what you know what what would require the 3/4 I you
go well I mean The Logical things to use a pickle ball F I think well cuz 50 would paint it right I I would say easily that would not be budgeted for next year even if it goes into next I mean just carry that over to that right and likely there's going to
be some left over right a significant left over from the sound of it you know the good thing is we know the number for the pickle ball court someone's great uncle passes away and wants to put his name on something here it is pickle ball
court I got no money in my family yeah but you know there's so many just numbers of loose ends that need to get tied up that right it's hard to just do it all right and and it's existing
infrastructure we got we got to keep our infrastructure okay so I think that's kind of answered the question then a I would say so we need a motion for all that yes uh correct it would be um
approving resolution 2024 it would be 33 so move Mo my Council Mada second and my council person F any further discussion all those in favor iOS are discuss and select the HVAC system
for the city hall project am there welcome sir than you you good to be back in front of you again um you all have in your packet um a letter which was written by our
mechanical engineer kico leech dated August 2nd you have that in front of you right okay um that is an analysis of the existing mechanical system at the new city hall building and it was a it was it was
pretty close to what we expected um and a little worse than what we were hoping but essentially what those two units do is they turn on and they heat different zones of the building until they reach a temperature it's a constant Air volume so either provides heat or provides
cooling depending upon what that zone is calling for and then it moves through those zones so you have moving air into one zone at a time um those two units would be oversized for what you need and for we're redesigning for they wouldn't fit
the city hall use it' be really hard to control temperature using those systems so when our Engineers looked at that um we looked at how it was performing today and how it would perform in the future and then based on that they sent
uh Joel two recommendations for options for redoing that mechanical system the option that was uh that that we zeroed in on or selected was option number one which is a water reheat system this would be removing two of the or the two
existing mechanical units that are on the roof and replacing it with a single unit that single unit discharges an air temperature of 55 degrees into the duct system and then within the eight zones I believe it was eight zones I think it was eight zones eight zones
uh around the building then would have boiler reheat so there's it would that that 55 degree air comes into a box that box Heats uh heats the air if it calls for it if it doesn't call for heating then it just lets have 55 de air come through and it's air conditioned air com
into the space so we created eight zones internal and external around the building the bav boxes are heated with a boiler system so we're adding new boilers instead of electric we adding new boilers and then those boilers pipe that water to the coils coils heat up
the air warmer air passes through and then those those rooftop units are constantly blowing air right 55 degrees and then the dampers depending upon how much air it's calling for the dampers will open or close that's how it works so that was the recommended system um
for our Engineers that that uh that would work best in that building and give the most um control for the users uh we have a rough construction estimate of $400,000 for that option um we had
anticipated $200,000 of rework into the existing system into original budget so a net gain of $200,000 would be added to the original construction budget uh the last component to that would be the additional design fees for
the mechanical there's no Plumbing that was already included in our fee um minor electrical and then Ral um we're going to leave that as an hourly same with architectural just an hourly fee if we need to add any new structure underneath there to support that unit we can do
that but really taking off two units adding one we're taking weight off but I just needed to have a number in there in case we're redoing the the duct openings or any modifications like that architectural is kind of the same way just coordination just to make sure we have everything covered architecturally if there's any sofits or new
construction as far as that goes um and that total revised fee would be additional 61,000 600 on top of the $200,000 for the estimated construction cost for the mechanical system I I covered a lot of ground there
so I hope you had a chance to read that letter prior and I can answer hopefully answer any questions that you might have there's no value in the old ones that are up there they're 20 years old lot the lifespan is 20 to 25 years um
especially since they've been shut down for a while have they been shut are they been H they're working they're operating they're working okay so 20 25 years is what you what you get out of those so you'd be replacing those units in the near future within the next five years
probably with either option that is specific to the city hall building there there's not any that would not be able to be say we build on the library it would have its own units then we couldn't just share the unit yeah so where we could see some efficiencies is
those boilers then could provide water to the vavs for the for the library the library would have its own mechanical unit and that would take care of that air the boilers would just take the water the hot water just use that and that was the original tent with
the master plan too and we looked at setting that up as an alternate that using that that line for the library was uh the alternate cost and that also includeed the mechanical system for that alternate because it it was easy to just divide those right there so
the boilers are just for the heat system not for I mean we can't use that for hot water like that I um I might be speaking too soon but I don't think that those boilers are designed for the mechanical system induc inside is there a lot of
rework there that's a good question we we wanted to used as much of the Ducks as we could just because it's the right thing to do but and I think that they're still planning on trying to utilize those you know they're all they were all designed and built for that system so when we pull those out they're 20 years
old they have a lot of dust and debris and we can clean those um and I I I think they looked at that um and the recommendation was to install new ducting for the cost to pull that down resize the Ducks clean the Ducks they
could fabricate a new Duck specific spefic to that system in R okay so we did take a serious look at that because it's just the right thing to do to not just throw all that material in the trash right oh yeah um under yeah under item number one third bullet point new duct work and
insulation recommend new duct work since new system will have only one unit and many of the duct work needs will need to be resized and reconfigured the existing Ducks were weren't sized correctly for the zone system and they're approximately 20 years old so but yeah we definitely went through
that value Engineering Process to see if we could use those as far as like our Zone systems will that be you know's probably getting on the track but like a smart thermostat so we can see if there's any problems when we aren't there or that's the
building automation system that's the last bullet point building automation system to control the hvc so there it looks like it looks like that right on the wall yep you pull up your your pull at the system you can pick each viav how far is the damper open how much water or what's the
temperature of the water what's the temperature of the air discharge air from the unit all that information is in there you can't control the vavs from the building automation system but you can monitor them okay so that's the main thing I guess if something happens on a weekend somebody
won't be there it's very it's just and and you can't screw it up cuz you're just it's just you're just looking at the system when you're going through it so it's it's easy to operate doesn't S like a whole lot of choices I was going to say unless the the the staff is going to tough it out
for no AC and right we can stay here right to it well we talk we talk to the library now maybe the li no um no you do have a choice you could leave the existing system um we we do have notes
of um comments that were made from the clinic when it was there they tracked those and there was a lot of negativity about the temperature around the building and not being able to control air flow temperature cooling some areas were hot because if you had an internal area that was calling for cooling and
external that was calling for for heat on well on a day like today today's a perfect day might call for heat on the external cooling on the internal you're going to provide uh that cooling um for the whole building or for those that half of the building it's going to be cooled until that bav system moves
around to the heated area then it would put that cooler air out I mean we can modify the existing mechanical system with the duct work that's there um that's not our recommendation recommendation is if you're building out a new space you're going to want that mechanical system to operate correctly
why do you think it was originally designed like that that it was actually designed basically from my understanding it was designed per option number one with boilers with the reheats with the different zones during the during the bidding process it was value engineered
out and they took out some of these features the boiler I might be getting that wrong is that we this conversation with Koo correct yeah and so they they took all these features out made it a basically a two two Zone smaller zone
system with a constant Air volume rooftop unit so they took dollars out of the mechanical system instead of out of anything else in the building but it actually wasn't built for how it was designed but the thing is though yes we
could leave it but we're at 20 years on a 20 to 25 year system so even in five years we'd be doing it all over again and trying to do it in an existing space if you're going to be doing it you're probably going to be doing option one and you're going to be trying to work and it would cost more because now
you're running duct work you know exing yeah and and you had 200,000 in the budget already to rework what was there y y system yeah easier just only have so many pick
course exactly every Community wants a pickle B nobody wants to do HVAC yeah that's not fun is you can't see the HVAC system it's not fun at home it's not fun anywhere place in these
units and and none of it's gotten cheaper you know in the last few years so I I have a what would be the warranty on this system we we just had a situation at at the police station with a unit that was what less than two years
old and it was just out of a warranty because we had a one-year warranty on it you know I can't speak to the warranty on the mechanical units um that's a little out of my until we pick one we're not going to know I think it's going to depend on the type of unit okay uh you
pick and you know like I'm sure like anything you can get an additional warranties put on them right sure did the whole unit fail no I $100 circuit board or something circuit board or something but but on a
one-year-old unit you would expect anything on a$2 million project you'd think yeah come on guys yeah it could have been a power search or lightning strike or something like that we replace those on our rooftop units in our building cber crowd
[Laughter] strike you know that's a real issue um there are hacking company hackers that go through the mechanical system because the mechanical system is tied into your your campus design right your you have multiple buildings tied together through
so they they can come in through the mechanical system Kao is very aware of that she designed uh mechanical systems for um Treasure Island and other casinos and so they have to separate those mechanical systems from the servers from the main building server so they the
hackers don't have a way in through the mechanical system that's a real problem so that's something she takes into account when she designs these mechanical systems especially for cities where have multiple buildings may be tied together on within a campus so that's a real issueing is a real issue
guy got yesterday email email 4 in the morning yeah did you send money I didn't fig if you were in England in trouble clearly we're not friends cuz I didn't get it I didn't I didn't get it
ask you feel you feeling left out aren't you okay well do we do you want a motion to what we select or not necess well we definitely need direction to to keep the project rolling because that's going to take some time to to get that designed and I know we're meeting on the
19th uh as a group to kind of just go over the floor plan once more time and start looking at finishes and bring them back to the council so I believe you guys wanted to be wrapped up with design first week of September um we want to be signing the drawings we want to be 95%
done with the con struction documents architecturally structurally uh we are about 90% down with the project um Interiors have they have a couple things they need to do mechanical electrical I just put them on hold so you can't do anything till we have some direction here so they need about three weeks to
finish our drawings we get to 95% on basically August 1st September 1st and then uh the first week in September then we do our final review with all the teams and that Friday we want to sign the drawings and uh hand them over for bidding is
what we want to do so our schedule's still we're still on track with our schedule uh we just need to get mechanical electrical to their final you know go Point whether we're using the existing system or we're using the new system but the added mechanical
redesign adds one week to our design schedule but we're still hitting our key points as far as bidding goes do you know the um efficiency percentage of this is like 85% efficienc the mechanical units oh I can't speak to
that either I'm sorry I I was just the reason I was asking I was wondering if like sea or anybody has any credits for I was wondering if there were rebates that for a more efficient system um yeah I can't speak to that I can I can take some notes here and have
Kao get back to you on or get to Joel as far as the efficiency and and what's available for those we often uh help municipalities fill out the rebate forms after a project is complete not only for mechanical units but also for lighting sure say lighting is kind of common
appliances any appliances you put in there I mean well the building the building's already got a problem because it's an incorrect redesign right I mean if you're going to skimp this is not probably the place to skimp on stuff a motion to move forward with
option number one motion by councilman kadada or councilman pal I'm sorry second by councilman kadada all those are any further discussion all those in favor I oppose motion carries okay there's your
direction thank you everybody thank you wish we would have caught used car inspection right right someone show the value engineering though like you say why would you cut the H back right all places to skimp on that's that's one you know that well you
because they can you know it's value well if it's not explained just like it was explained well right explain different we can save 300 Grand or whatever right right you so really in Ence we only need to find $200,000 more well it yeah okay okay when's the
eses coming in wonder if we can borrow for [Laughter] now all right consider approval of application for payment number two the final in the amount of $
8,341 64 to bkj Lane company for theab Park Skate Park project Nick Co yep thank you Mr Mayor and members of the council um if you remember the contract for the stia park uh project was awarded
to bkj last year in February the um project included the 100 foot by 130 foot uh pad over there and then Public Works did the skate Park themselves um with a little bit of drain tile as well as part of the project it happened last year in June with a little bit of RR
restoration work you know late fall and again this year I believe Tom came back and did a little bit more um so with that uh they completed all their work to the city's satisfaction and submitted all the required documents that should be included in your packet that I'm not going to go through a name but they are
a um wanting to close the project out so um to do that the final payment would be 88,000 $341 64 which is basically just the release of the remaining retainage of the project um until they did provide
that final documentation and restoration was established the original contract amount at the time of the award was $154,950 and the final will be would be $66,872
186 and this is a little bit more due to there was a little bit of um correction done there was some not great soils out there so we just had a little bit thicker of a sand section that was um and that was taken care of on that first pay voucher um so there's the choices
here are to approve that payment of 8,341 64 or and close the project out or do not approve the final payment uh staff does recommend or the city engineer does recommend paying that uh final voucher and closing the project
out um to bkj if there's any questions I can answer any questions you guys have punch list items there's nothing outstanding all no bkj was um an absolute pleasure to work with um yeah you know he was
reaching out to to me for I think he reached seeded it three times yeah a couple times for sure I mean because of the drought and watering and and this and that so um um Kevin you know concrete is better
than I do um 100 by 130 for a concrete slab um built on whatever ground there's one crack that's hairline that's about this long and that is it good so it's pretty
impressive very good motion we approve pay application number two in the final in final the project out in the amount of 8,341 64 bkg Land Company motion by cada
second second my counil person fa any further discussion all those in favor I motion carries did get a lot of compliments on the skate park the other night by cash that 19 night so yeah good
job a lot yeah it is yeah not so much by skateboard but bikes and scooters yeah mhm consider approval of application for payment number one in the amount of 11,299 and9 to William Mueller and Suns
Inc for the 2024 Mill and overlay project thank thank you Mr Mayor and members of the council the pre-construction meeting for this project was held on June 25th here at City Hall and construction occurred it was a very short time frame it only took
them three or four days that's including a weekend so it was a very quick project it was a 2-in millon overlay with the adjustment of some gate valves and manholes and Paving um one thing to note is that the pavement held up very well
when they did Mill it so we actually didn't end up using much if any quantity of that removing pavement um quantity that we just had a you know token quantity so it held up very well look very good um the city council is being requested to approve this pay voucher in
the amount of $1,299 for it completed um for the work completed uh based on the quantities to date and construction costs the contract is at about 84% of the contract value and it shouldn't really vary from that
you know we're pretty much done there's a couple things that I'm going to talk to the contractor about but other than that in very good condition um there is 5% retainage on this payout so you know 5,000 roughly $900 will be you know paid at a later date to them when we final
the project out um there's two Alternatives you know number one is pay the pay voucher number one to Mueller and Suns or do not approve it um staff recommends approving the pay voucher number one to W Mueller and
Suns and with that I can answer any questions motion to approve motion by C more second second councilman palava any further discussion all those in favor I opposed motion carries consider approval of application
for payment number one in the amount of $727 19221 to Tim's Trucking for the Mill Street water main extension project thank you Mr Mayor and members of the council the preconstruction for the meeting for this project also
occurred on that same date as the mill and overlay on June 25th and constru occurred between July 8th and July 17th um the project included extending the water main from the existing hydron non Mill Street over to 4th Avenue and then Ty into the existing hydrant that was
there as well to Loop the system the city council is being requested to consider approval of pay voucher number one in the amount of $727 n221 for the work completed on this project based on the quantities to date
and work progress constru production costs are tracking a little bit above that um bid Quant or bid amount just due to some of the there was the existing water man was about 60 feet longer than they thought and it was not in great shape there was stuff in it so talked
about with Joe just get it all taken out so there's a little bit of extra cost in there but still a great product was um done the final payment for the remaining 5% will be would be you know $3,837 at a future date um after the
30-day sod maintenance period which we're coming up on pretty soon here um and after any punch list items are completed um there's two Alternatives one is to approve the pay voucher to Tim's Trucking and the second is to not
approve it and uh staff does recommend a motion to approve pay voucher number one from Tim's Trucking uh Inc in the amount of $ 72,73 and with that I can take any questions when you said that extra 60 feet it just we didn't realize that that
was there we could not locate it um I mean we tried multiple times to pick a a landing spot um just in the field trying to verify that um for the bidding process it was the hydrant is going to be our
Target landing spot that's um and then just just to add on to this project um I can tell you the two deadend residents that were affected most by this project have water pressure that they have never had as long as they've
lived there so um this project um there's there's quite a bit of justification from from doing this so so is that a dead that 60 ft whole thing that was just deadheaded it was it was dead headed and it was completely 100%
packed full of iron not zero so I don't know if that caused us not to be able to locate it I mean but as soon as as soon as we had water flowing in the pipe we could locate that 100% so
it's all on GIS and everything to uh I don't know if it is yet but it will be as part of the project when we get record plans completed make a motion to approve payment one for 727 9221 motion my councilman pava second second
my council person fear any further discussion all those in favor I I opposed motion carries that concludes the planned agenda on to Department reports Mr dornfeld thank you mayor members of the council um Public Works we
have 95% of the boardwalk completed at the disc golf course we have the last section that we have to handf frame um in place um but we've been doing between rainstorms and whatnot that boardwalk's
been getting done um Community Days prep this week's been the primary focus um been working with Joel for Budget season with water sewer coming up for our next budget meeting um and then just back to the the old
school we had to fix the Bell and the bell was broken um but water's on everything's ready to go community should be good along the lines the Bell thank you for painting the fire hall Bell we did not do that that must have been the firan that was I know who did
that Dale ster did that okay I saw it a couple weeks ago and or whatever yeah it looks good so okay all right you're off for the only been bugging you for like two years got to take credit Joe yeah just
just take a thank you just say thank you yeah all you do is say thank you I feel like we painted like two years ago maybe spr P it was rough yeah that cast doesn't take long thank you sir Mr Nick anything else
no on our end on the engineering side there was a preon for the booster station on the 31st I believe so a week and a half ago uh that work will start after Labor Day and substantial completion for that is December 20th and final completion would be December 31st
other than than that I don't have any other updates thank you Mr Ericson uh mayor and Council it's the cityal project I'm reviewing the work with the Architects on the hardware review mechanical and um
electrical and plumbing I'm working through some issues on the the alarm system up there um as Nick said we had a precon for our booster station project had a fireboard meeting on Monday evening um main thing there was
reviewing the the contracts the service agreement and the cost participation a couple questions came up so they were going to bring bring the proposed agreement back to their boards and we're going to meet in October on that and possibly a couple other
things uh was talked about I met with uh the library watered sewer on their budgets um for the small cities grant that we were awarded um four property owners have been approved so we're working with the
inspector to coordinate those ADM missional inspections um kind of on an existing condition basis and um spoke to several firms and gathered information on the the comparable worth study otherwise it's kind of day-to-day
stuff and assisting as needed thank you for all your work sir thank you Mr Corey uh thank you Mr Mayor and council members uh we are are U Been Working on uh getting ready for the uh State primary election which is next
Tuesday um the election judges have done a very good job completing their required training uh starting to work with uh in progress and working with department heads and making updates to the new website and then Mr Mayor at the last uh meeting you mentioned uh kleina
Park Disc Golf Course um I will be bringing a tentative date for a grand opening event uh to the uh next Monday night's meeting for the park board to uh discuss us great yeah that' be awesome thank you thank you for all your work
sir wor um not too much uh Library board met again last Wednesday so that was three in a row uh to do interviews for the technician one position uh candidate was selected and an offer I believe was sent
out I not sure if the background check and everything has come back yet so it has it has okay so um yeah so there was candidate selected um and I'm assuming they accepted I haven't heard yet but uh I'm sure I'm sure they have I guess yeah
margarite yeah I I don't know specifically but yep it was it was good it was tough it was tough we had some really good candidates there um so when we have another position we've got some good people on the hopper I know that much but other than that not much else
going on thank you sir just coming meetings uh Parks August 19th 5:30 and 6:45 the same night August 19th is planning order sir question the
Eda will be meeting next week and as Corey mentioned we have the primary election on Tuesday do we expect a big turnout what's estima what percent would you say 20 20 yeah that's over under that's we got a lot more registered voters now
in town we're almost probably push in 2800 okay thank you sir clava I think I'm g go to the cabin this [Laughter] weekend somebody want to volunteer for
me are you in the dunk tank uh no I am not I I could not I don't have I do not have enough time to be in the dunk tank just the I I just do not that's remarkable I I just have so many things going on I could not carve that time out
so uh yeah so uh we still can people still sign up online uh for volunteering so thank you thank you for all your work good luck this weekend thanks um just a few things the night to unite in town of course was excellent I want to thank all the city council uh for for getting into
some of these uh Gatherings um thank the residents so I think uh they all did really good you know the bets and hits and pools and really really nice in the in the community um we did talk a little bit in the past about the one new
business that uh we working on recruiting um I did meet with them and they are um down to the two sites that they've uh selected they had their design uh team with them and they should be having something forthcoming on to
Joel at City Hall here uh in the near future I hope and then once we get something we'll keep uh keep the city council briefed of that um and again obviously Community Days this weekend uh thanks again to all the volunteers and everybody involved in that and S shanon
and the whole gang is is really busy but should be a nice weekend so be pretty pretty exciting in lot weather looks beautiful too nice today was August day this morning little cool Bree nice okay everybody
happy motion to adjourn motion counil second second C any further discussion all those in favor opposed motion car's meeting inur