Good evening everybody. Welcome to Monday, November 10th, 2025 Founders Day Committee meeting. Um we're going to call this meeting to order. If everyone could please rise for the pledge of allegiance. I pledge allegiance to the flag of the
United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> You roll call. >> Mike here. Grace
>> Steve >> Ki >> here. >> Josh >> here. And Sophie >> here. >> All right. Um, so tonight we do not have to u make any motions on the approval of the agenda. Uh, but are there any changes or corrections or additions that anybody would like to add?
All right. Um, for the approval of minutes, we don't have to make a motion on that tonight as um either. So, are there any uh changes or corrections to the minutes that were from the October 13th meeting? There are no public hearings, no
presentation of citizen petitions and comments. There is no consent agenda. So, we are into old business A. Um the update for the public hearing for ordinance 2025-335, an ordinance amending chapter 30 of the
Lndale City Code to establish founders day committee scheduled for Monday, November 24th, 2025 at 7 p.m. or soon thereafter. Corey, >> thank you. Council member Miller. >> Uh, the council uh reviewed and discussed a proposed ordinance 2025-335,
an ordinance amending chapter 30 of the law and sale city code for the founders state committee at the October 30th, 2025 um meeting. The council supported all staff recommendations and approved the scheduled of public hearing for the ordinance uh in an ordinance amending
chapter 30 of the law and sale city code for the founder state committee at the November 24th city council meeting at 7:00 p.m. or shortly thereafter. Uh so at that at the council meeting uh staff recommended or staff recommendation
included composition one such founders day committee shall consist of five members one appointed council member as liaison and and non- voting member and staff member recommended by the mayor and approved by the majority of the city council. Uh staff support the
committee's recommendation for non- voting council member liaison and staff member. Uh two of the members of the committee first appointed two shall be appointed for the term of one year.
One shall be appointed for the term of two years. One shall be appointed for the term of three years. One shall be appointed for the term of four years. Their successors shall be appointed for terms of four
years. Both original and successive appointees shall hold their offices until their successors are appointed and qualified. Uh vacancies during the term shall be filled by approval of the city council upon recommendation by the mayor. For
the unexpired portion of the term, every appointed member shall before shall before entering upon the discharge of his or her duties take an oath that he or she will faithfully discharge the duties of his or her office. Uh council
member we will talk we will talk have a discussion about terms tonight uh in this agenda item. >> Perfect. And I just want to reiterate, I know this is different than what we had discussed during the meeting, but it is to maintain consistency across advisory boards and committees. Um, and just
because if you do get a one-year term, um, it does not mean that you can't reapply for another term after that term is complete. So, I just wanted to bring that up. >> That is correct. Uh, C, organization, uh, meetings and like officers. The
committee shall elect a chairperson for a four uh for a four-year term, a vice chairperson and secretary from among its appointed members for a term of one year, and the commission may create and fill such other offices as it may
determine. Staff recommended the chair serves a one-year term and the committee elections occur annually to remain consistent with current advisory board terms and elections. Uh, Council Member Miller, we will talk about perspective um or who is interested on the board or in the committee to serve these
positions tonight also under this agenda item. >> Sounds good. And then I just want to also bring up that if you do serve as the chair for the one-year term or the vice chair, it does not mean that you can't re be reelected to that um
position after the one-year term. But again, we're just doing this to maintain consistency across the boards. Okay. Three. Uh, meeting attendance. Any committee member who is absent from three consecutive d uh conse dy called
regular meetings uh of the committee shall be deemed to have resigned unless the absency provides explanation to the chairperson. The mayor shall remove a committee member by the majority of the city council. Staff has recommended the removal of the committee member by the approval approval by the majority of the
city council. Uh five records reports. Uh the committee shall keep a record of its transactions, recommendations and resolutions which record which record shall be public record. The committee shall make a monthly report of its
activities to the city council. Also on or before March 1st of each year, the committee shall make a report of its work during the preceding calendar year to the city council. Uh staff recommend that all city policies and procedures apply to the founders day committee.
Uh D powers and duties of the committee. The committee is hereby design designated to perform the following responsibilities. Consider, review, report and advise on all city sponsored historical special events matters which the council may refer to the committee.
Uh staff recommended that a committee update is presented at the monthly council meeting. Uh that would be our liaison. Uh council member Miller would give that report under other business. and uh founders day committee. This is
what this ordinance is in this form is going to the public hearing which is set for November 24th to make it official for bylaws. This is a public hearing and public comments will be accepted at that time.
>> Question do I address Corey or your Cy? >> I'm just the secretary. You're not just you're a very integral part of this. >> You you mentioned that that one of one of the positions of the secretary and I brought it up at the last meeting.
Does how is this defined as a member on the board? In other words, is who'sever secretary going to be taking notes or Cy are you going to take the notes for us at these meetings? >> I am taking the notes at these meetings. >> You are. Cy would be the >> So Corey would be the secretary. >> Yeah,
>> that's correct. >> That is correct. >> Okay. Thank you. >> Yeah. Um maybe I'll just go around really quick and see if anybody has Mike. Do you have anything to add or >> No, that pretty straightforward. >> All right. Great. >> Anything else? Good.
>> Sounds good to me. >> All right. All right. >> All right. So, thank you committee. This is going to the public hearing. You're more than welcome to attend that evening. Uh but like I said earlier, uh Council Member Miller, we really should have the conversation about terms. Who is interested in serving what term
length? As we stated earlier uh from the uh ordinance there is two shall ter shall be appointed for the term of one year. So I have a one-year and a one-year term. Two one-year terms, one
two-year term, one three-year term, and one four-year term. So council member Miller, uh this asks for volunteers. Who's serving for what terms? Well, could I, if I may, I'd like to make a recommendation for the entire
slate and then go from there. >> We could. Yeah. >> Is that okay? >> Okay. So, uh, for the four one four-year term as chair, I'd like to make the recommendation of Sophie. For the one three-year term, uh, vice chair, that
would be Josh. For one of the, uh, let's see, one two-year term secretary, we've got have Corey. And that leaves uh to what is it? Excuse me. Are you a voting member or do we >> No, Corey wouldn't be um one of the terms. He's the city staff.
>> Okay. So, he'll just So, Michael then for one of the uh two-year terms and then Stephen Grace for the uh one-year terms. So, I'll read it again. Sophie chair, Josh vice chair, Michael two-year term,
and Steve and and Grace are the one-year terms, and I'd like to present that to the board as uh consideration. >> All right, we'll start with you, Mike, for your um your opinion on what you'd
like to see and your term preference. >> Sounds good to me. I mean, I'm, you know, this is my first meeting, so I'm just kind of figuring things out on this. Um, yeah, I mean, I don't have an issue with that.
That seems like a pretty good setup. >> Grace, >> yeah, I think that first I am learning. So, I think that one one day is good for me. >> And we know how you feel. So,
You just >> Oh, I changed my mind. No, >> I'm just >> I was really indifferent. So, I'm I'm good with Stephen's recommendation. So, >> Sophie, >> and I feel honored to say that I would love to be the chair of this board and
stay here for the long haul. >> Yes, >> absolutely. Very nice. >> All right. Uh, Council Member Miller, since we uh uh have an agreement here, so I have Steve Churnney as a recommendation for a one-year term. >> I have Grace uh for a one-year term. I
have Mike Harding for a two-year term. Josh, you're here for three years. >> And then Sophie, uh oh, and Josh and vice chair. >> Yes. >> And then Sophie, four-year term and um chair, future chair of the founder state
committee. Sounds wonderful. >> Is that Is this correct? >> So So red. Yes, definitely. >> Thanks, Steve. >> Yeah, thank you. >> Thanks for putting that whole thing together. >> Thank you for being here. >> That's great. Made it easy for me. I
love you guys. >> I was like, I don't want to pick because I want you guys to pick. >> Soap. Free bar of soap. So >> once once there's inventory, maybe we could talk. >> Sounds good. Thank you. Nothing is free.
>> Nothing is free. That's for sure. >> Especially with the quality of my soap. >> Exactly. >> Okay. >> All right. So, does that take care of number 10, new business? >> The that take care that that is uh taking care of old business. That's just the update. I'll make the notes in that
when I form the resol >> follow up with the resolution here. >> Okay. But now to assignments. Okay, I got you. Sorry. So, now we're going to go to uh 10A. And this is the the micro breakdown of it's really we need to start working. We need to start moving
on this. So, tonight um as my staff report says at the October 30th, 2025 city council meeting, staff received event direction from the council that the committee is to keep the event simple, set the groundwork for the first year, and establish an event budget.
Staff is recommending the committee to determine what roles each member will be assigned and to continue moving forward with the planning process. Below are the proposed committee assignments. Uh fundraiser number one fundraiser uh
apply for fund funding from the American Legion post 586 snow wizards fire relief association lions club auxiliaries and private businesses. This is key because later in our uh agenda here, we will talk about that the uh our city
administrator did receive a quote uh for fireworks of the amount of $18,000. Uh fireworks coordinator. Uh that's more or less it's this will be brought to the city council uh through the city administrator, but as far as we talk
about the details and the event setup, that person will be responsible for that duty. um historical event activities programmer and this is crucial also all along this is remember this is a histo a city historic sponsored event and this
is utilizing our res residents with the historical background in town and the three landmark center uh partnership ambassador we need to start connecting to our local businesses immediately uh because partnership as I
was informed at the city council meeting that there has been some reach to the rail 19 >> uh bar and grill but we need to finalize things as soon as possible for the detail and their and their commitment uh partnership ambassador Lawndale aces
I know that Joel has reached out to the lawn aces but it's also assigning that person and coordinating this 3:00 start time for the events meaning what time is this baseball game or what time the lawn sale ACE is going to start and the
street dance at Rail 19. We have historical activities going on also. But in the past there's there was issues with the fireworks uh interrupting the Lawndale Aces baseball game where they had to take a timeout or break >> for the fireworks. And if you're an
athlete, you're losing your momentum at that time when you're taking your 20 minute fireworks break. So this was just proposed assignments. I'm open. The committee can steer in any direction they want, >> but like I said, the more important I want to relay tonight is that we got to
start. >> Mhm. >> Yeah. >> So, the council supported the committee to explore and recommend an event name that needs to be talked or talked about tonight also. And then staff is requesting to recommend the three potential event names for the council to review and discuss at a future council
meeting. So, uh, Council Member Miller, uh, lead us off here in the conversation. All right. Um, like Corey said earlier, this first year, like we are late in the game already. You know, it's coming up quick. So, I know we have big aspirations and
and ideas and fun things, but to be realistic for this first time so that we can do a really good job kicking it off and then just continue to build off of it is kind of the thought of the council as well. So, I don't want to stop brainstorming and having good ideas and
fun things, but I think we should focus on the top things that we wanted to bring to the community, which was fireworks was number one. um having a street dance or something to that effect um to bring people out and together and then um highlighting our historically um
buildings and the amazing people in the community who have so much history to share about our town and getting that um out there for everybody to appreciate. And so um of course the ACES would be awesome, but if there's problems with a game being scheduled or not, I don't
want that to deter us from proceeding with the other events. it would be awesome to team up with the ACES. Um, but if it's not doable in their schedule, I don't want that to just um, you know, determine that this isn't going to happen. Uh, because maybe it could happen down the road if it doesn't
happen this year. So, um, again, just I love the excitement and everything, but, um, just kind of we need to be really realistic in how we're approaching this because a lot of the big ideas like the parade and things like that, that takes a year of planning to be able to get
these organizations to come and participate and >> just little things like that. food. That's pretty much all I wanted to say about that, but I'm open to whatever ideas you guys have for who wants to head things up if more than one person
wants to help with because fundraising is the biggest thing. And I I feel like maybe we need more than one person working that um because it is a big project and our main fund raising is going to be for the cost of the fireworks because we don't have a budget
>> so at this time. But it would be nice to have a lead for each of these categories so there's no overlap where one person is going in talking to a business and then >> two days later another person's going in. There needs to be a strategic approach also. >> Definitely. Definitely organized and
having communication between members as well >> like you say like uh we assign assign the person in charge. >> Yeah. like a crew in charge of this one the other person in charge the other thing
>> but we still like go working together if in case there is any need >> and that is correct and I'm hoping to see that whoever's in charge of the assignments will be giving their update at each meeting also >> just a general update uh they say Mike
okay rail 19 >> I was actually going to say >> and the probably to see if there's like some partnership between. >> Okay. >> And I'm not insinuating that, Mike, but I just knowing um as far as for an example here, knowing for an example, if
you're reaching out to Rail 19 at the next meeting, you'd be like, "Well, I've talked to Jason and Lori. They've committed. This is the time they want to run this event. This is what they need as far as a street closure." Um or but remember, there is no city funding
behind the founders day at this time. So, our bal our budget right now is zero. >> So, I'm sorry, Council Member Miller, open it up. >> As Cy just mentioned, you know, I would love to be the ambassador for Real 19.
I've already talked to Jason because um I know, you know, just from talking to some of the council members, there was no budget. But what I what I proposed myself is I was talking to a couple of the large uh cornhole tournament um
teams that run the tournaments around here and they would be willing to work with us to get a cornhole tournament set up. And >> all right, >> I was also talking to a lot of the people that I do the barbecue cook offs with. >> Yeah.
>> And that is all selfunded. Even even the banks, they people pay an entry fee. That's what pays for everything. So there would be no money out of our pocket. This as the city because the cornal tournament and a barbecue cookoff
would be self-funded. people would pay their entry fee and that's where the money would come from. >> And I talked to um Jimmy's dad. He and Jason will be willing to give us some space in between those two buildings for
both the cookoff and the um cornal tournament. >> So if you guys are okay, I'll I'll definitely take the ambassador for real 19. >> I'm in favor. >> Yeah. As am I. >> It's all right. Okay,
>> awesome. >> Thanks, Mike. There's one spot right there. So, thank you. >> Great. >> I'd like to volunteer and you're never supposed to volunteer for anything. >> How about I volunteer? No. You want to be historic? >> Yes. >> Okay. So, Steve is being volunttoled to
do the historical event activities program. >> This is great. I love it. >> Nice. >> And I recommend talking to Jimmy's dad. That guy knows everything about this town. >> And you're referring to Steve. >> I was just gonna say I I didn't know if
that's who you're referring to, but I did have a note to connect with. >> That man has got a photographic memory for everything that's ever happened in this town. >> Oh, nice. >> Me and I are the same age, so we're on the same that historical. Can I have an idea?
Because of last time I I I'm thinking uh because of historical so we should do like a like a movie >> which mean like a like you put all the picture together and create an M4 movie
or something. Yeah. >> And then just looping and then repeat and repeat again so that people can see the whole town photo. >> Um I did it yesterday. Yesterday if you look at at the Ldale local news I make
the video of that. >> Really? >> So Tyler just give me some the photos and then I just make it in the PowerPoint and or I can use the like a movie like a >> like a slideshow presentation. >> Yeah. Like a type of the presentation and then make it like a
>> Yeah. And then it can show for the people. >> That's great. >> That'd be nice. >> I can help about that. >> Okay. >> Perfect. like a photo shoot or whatever, you know, updating. Yeah, that's perfect. I can do it. >> That's great. Well,
>> there's a lot of photos that need to be scanned in >> to be preserved and >> put in. >> All right. So, fundraising, fireworks, and then possibly the aces. >> The aces is pretty crucial right now.
There's not a game scheduled, >> right? >> So, this is this this whoever's taking this one has to Josh, >> this one has to start working immediately. >> All right, Josh. >> Yeah, I'll take that one. >> Okay. >> And I would like to volunteer or be
volunttoled. >> Um I would love to handle the fireworks. >> I think that'd be great if and I'd also love to work with you a little bit, Steve, on the historical side of the activities. >> I have an entire outline for the whole >> That's awesome. >> And I was going to share with everybody,
but I have it. In fact, here, take a look at it. You you'll just love it. >> All right. >> It'll be Trump like >> Oh, sorry. Did I say that? >> Oh, wow. >> Sorry. >> Look at this. Great. Isn't that cool? >> This is great. >> I mean, even the parade aspect of it. We
can get people in costume. We don't We have plenty of lead time for that. >> I still I still petition for a horse and buggy around town. >> That would be cool. >> We can get it. We can get it. Make it happen. >> I'm fine with whatever you guys can make happen. >> I'll store the buggy and the horse. >> Sounds good. Oh yeah,
>> I can talk to my car. >> I'll make a copy and shoot it out to me that emailed everybody. >> I can talk to my car club. I run the Northfield Sundowners, so I can talk to them about the parade, too, if they want to bring their hot rods and stuff out. >> Oh, awesome. >> Nice.
>> Uh, so the big one is um the fundraising. We I'll help out on on the fund raise. I don't want to be the lead on it, but as far as making business contact because I volunteered for that at the first meeting. Um I what I don't want to be
the lead, but I've definitely helped as as reaching out to all the folks. >> So, as the council member liazison, am I considered on any of these roles or am I just the
helper. >> The glue. >> Yeah. Or I don't know. >> I think you could volunteer to help me. >> Or Grace, if you're comfortable taking the lead and then we can support you wherever you need it, too. >> That's a good idea. >> I I just think about the idea how you
want to approach the people like to make the presentation or what do you need >> because of the fundraising is not like okay, can I have an ice cream? But it's talk about money, >> right? So um like okay I can do that. I can help as long as you just give me an
idea so that I can come out with the presentation and then I can talk to you with everything. Uh and including about the fundraising I'm also thinking about like a temporary treasurer. Why I say that? Because of last time when we talk
about with you Joel you say that all the fund directly go to CD account or something right if I'm not mistake >> um but the thing is that is it uh everything easy very fast to be approved when we need something for the expend or
something you mean so we need someone like uh record everything expand and reimbursement so that it will be clear for everyone and it's very important because when after we do the fundraising we we call the people already. We need
to call out the people like we talking like a platinum or like a diamond or something so that we can say thank you to them but also report to them that the money very clear about that okay we get from you that amount that >> like a tiered sponsorship.
>> Yeah. Yeah. And uh because of they talk about like the fundraising is very sensitive especially now uh I I want to share with you about in Vietnam because of people doing the fundraising and then they didn't do the report and now suddenly a lot of people get the bad uh
report that they didn't they hide it in the pockets. So that's why I say that need to be very very sensitive. >> Well everything since it's a city committee everything does have to come to the city. So the checks come through the city, everything comes all
expenditures >> and it was decided at the meeting that the don the resolutions for donations will be on the consent agenda at each council meeting. >> Okay. So it'll go pretty quick. To that point though, if I may, for clarification, from a line item
standpoint on on our current budget report, whether that be revenue or expenses, are you going to create a separate line item for for this committee rather than just dump it in a general fund? My preference that I'd recommend to us is that we have our own separate line item. I don't want it
dumped into the general fund and washed away because this is something very special. So, whatever it takes, whether that be a resolution or amendment to ordinance to to have that uh done, I I make that recommendation to the council. >> Well, wouldn't it just be like any other
advisory board where we have our budget >> listed right in the treasures report? >> Yeah. So, it' be listed in >> Where does the money go though, Joel? >> It would be considered our budget money like it'd be showing that it comes in for the founders. It will be on the consent. >> What line item when we're audited does
it fall under? general funds >> because what I what I don't want to happen >> uh it probably >> it probably be general fund but what I want to guard against is the council's ability to shift funds from this to pay for something else and I don't know what
that takes exactly it's been a while since I've looked at it but I want to make damn sure that EDA can't steal our funds parks board can't steal our funds general fund can't steal the funds however we can guard that Joel if we can make that happen. I want the council
consider that. >> Yeah. Be just like any other department. And that's why you adopt >> you accept donations by resolution. So the the donor is saying is going to this. >> So the council majority then would make an would say if they wanted to take
money from what we've gathered here and put it EDA, it would have to go before the council. Is that correct? >> Uh I it would have to. Correct. and the majority would rule. Correct. >> Yep. >> Okay. Thank you. That's all I >> I don't foresee anybody
in the council now or in the future wanting to take away from this committee because this is an important committee to um accentuate the history, the robust history and just everything that has come about to be Lndale. So, I really
don't see that happening. So Carrie, >> well I do because I've been in I've been in Miss Yeah, I do. So that's why I say that because >> but if we do it the way with the consent agenda and everything's accounted for and we're following it as every other
board and committee does, I don't think that there would be any issue from >> Well, I I don't I don't want to debate the issue. I brought it to the forefront. Joel's gone on record that it's it's going to follow the standard procedure that's done. So if we have a council that does its due diligence with
respect to respecting what we're doing here, there won't be an issue. But I wanted to build a record for that. >> Thank you. >> Yeah. >> So just as a recap then for fundraising, Grace >> and >> me and state.
>> So Grace, you you're taking you're the lead and you're respon you'll be reporting in for fundraising then each month then. Is that correct? All right. So, you'll take the lead. I got Steve Churnney and then Council Member Miller. >> Yeah.
>> And fireworks, Sophie. You got it. Awesome. And then the historical event activities is Steve. >> Yep. And then partnership ambassador with rail is Mike along with the other cool
ideas the cornhole barbecue cookoff >> other connections the car club >> and then uh the partnership ambassador for the ACE is Josh. >> Yes. >> Great. >> So as we're forming this donation request letter, what's the board or
committee thinking as far as sponsorship levels then? >> And I need all your help so that I know who I target >> so that I can ask the money from their pocket.
>> How many tears we have me in that heart? >> Well, going out there with a general letter right now. uh we can start drafting something but I think it's boots on the ground with this one and then we don't
have just ask for money without performance it's uh I'd recommend that we do personal contact and we we talk about what we're what we have in conception here maybe we can actually garner ideas from from the
community as we go forward on this we have to give them something that >> for what they're getting whether the advertisement This is almost like a a chamber event to be quite honest with you where you got ask for money and then for this you'll get a particular you
know advertising or marketing. We have to give them something in order to get something and right now we're just fleshing this out. I don't think we have anything to give other than we have a committee and we have some ideas. So, uh, maybe just talking to the community. Many of these businesses have probably
already participated in something along this line throughout their careers in other communities. So, maybe we can get some ideas from them as well. So, uh, personally, I'd like to go out and talk to these folks. >> Yeah. >> Right now. Well, and another >> Steve, but we need to know like we need
to do like a presentation, >> you know, >> talk with them so that it >> I agree talking with you, but doing the same thing as we've always done, I expecting a different result. One of the things that that's happened in this city is we have 163 businesses and and and
part of them are chambers, part of them are not. I'd like this to be some excuse me, my recommendation here is that we be something different. Let's go out and and do that. I if you want I can I can if you want to come with me, I'll be happy to start talking to him right now
and setting up. I don't need a letter of recommendation or what we're going to do. I can say we have a committee. It's formed by the city. The city's the city council has has sanctioned this and here's what we have an idea for right now. We have $20,000 ahead of us for a budget uh
which is uh zero filled right now, but we want to bring fireworks. We want to bring heritage. We want to bring this. Can you help us out? And just start having those conversations. And they might say, "Yeah, I I donated down in in I don't know Timbuktu and and uh here's
what they did down there." So I I'll start having those conversations right now instead of going through the traditional stuff with the letters. Not I'm not poo pooing it, you know, right? But but right now what's been working for me in other venues is doing something different than what we
normally do. And I like to give it a try. Boots on the ground. You and I. >> Now I walk probably at your pace because I'm because your legs are shorter and I'm old. Okay. >> Thank you.
>> Say I have a suggestion. I think how do we feel about connecting with Shana, the uh director of the >> I think that's a a golden opportunity to to piggyback off of this because there was some bad blood there with respect to
some comments and Shauna was was heard about that because we're not this is an augmentive we're we're to work together and make this happen for the city. So, I agree with that. >> And she I mean she's an excellent resource source for businesses in town and she's put on these events
>> and as and I'd love to do that with you. >> Uh as a former director of the Adina Chamber of Commerce. Okay. >> Uh I have the ability to do that. Uh which is the largest chamber of commerce in the state. So I'd be happy to do that with you. >> Yeah, I'm fine. Uh yeah, we can try on
that. I mean that both way. So we just do it and let's see if there is something then we just adjust it. >> That's right. Yeah. We just >> can Can I ask you Sophie? Do you know that uh Sana has like a like a monthly monthly meeting with the business or
not? >> The chamber. >> Yeah. >> Um that I'm not sure of. I'm not a part of the chamber. Like my business isn't a part of the chamber. So I have no details on it. Yeah. But I do know she's she's the person to go to.
>> So, okay, then Steve and I will approach with her because of if we do one time only. >> I do want to bring something up about that though. So, um she has a lot of stuff going on with leading the chamber and community days and FrostyFest is
coming up and she's very she's amazing and very busy. Um I don't want this committee to add more work to her plate at all. I want to be a partnership with her, but I don't want this to be a burden on her. And I want us to be able to team up together and support the chamber right
>> as well. Um, so I really want to make sure that we all work in conjunction with the same goal in mind, which is bringing the community together, promoting all community events um from various um especially nonprofits and things like that. So, I just want to
make sure um keep that in mind. like she frosty fest is coming up and it's like >> it's a really busy time right now >> maybe a post new year >> yeah something but I think it would be nice to meet at least with her to >> share with her first and the reason why
I asked because of if they have like an so that we just take one time only to come and see them and talk with them about the idea only >> so that it save more time for everyone like a do doing like a Steve say that okay I want to talk with them So if they have the one meeting we just come to her
first of course ask her permission so that we can join that uh meeting and then just one then uh we can share about the idea. I don't know if that would be a good >> Well, >> I don't know. I think it's better to keep it separate. >> No, I mean private with it first,
>> right? But I think still keeping things separate from the chamber members, you know, like we need to approach this. We are the founders the committee coming for this purpose >> and I do think that we need some
structure um when we're approaching businesses. We need to have those things available right off the top of your head. What are the benefits of sponsoring or donating to this point? >> I you want me to do it right now? First of all, uh what we're doing here is
we're not we we're clarifying to Shauna that we're not stepping on our toes. That's number one. We're also clarifying to the businesses in the community that this is not a chamber event. This is a city sponsored event outside the chamber. The chamber operates
independently of the city. Now this is a city sponsored event. This is not a chamber event. Uh we both have the objective of bringing positive and bringing making this a destination point. Now as far as the business is
concerned, the last thing I want to do is to portray this that this is a another chamber event. There are there are businesses in this town that say the hell with the chamber. I'm not going to be a member with the chamber and I'm not going to go into the reasons why here, but we want to make damn sure that this
is a city sponsored event. We're asking for help and donations to pull it off uh for the benefit of the community in conjunction with everything else that goes on in this city. And it's very simple to have that conversation because
I want to capture all about 80 80 businesses that are not chambered members. You see, >> in fact, maybe what I need to know is who are chamber members and not approach those and go to the other folks first, >> right? >> And because this is this is I hate the
word grassroots. This is downh home from the bottom up reaching those people that haven't been reached before and those businesses that haven't been reached before in my humble opinion. >> So that's my two cents on that. Okay. >> Give them their event to shine.
>> Yep. That's exactly right. >> So we're probably out for thinking about a benefit for the sponsorship. >> Yes. >> There you go. >> Thank you. We'll have a dunk tank and if you
>> for the first year is it just as simple as to say we're fundraising for the fireworks. >> Exactly. >> Yeah. >> It could be that simple. >> Yeah. >> And we have a list of over 100 businesses that we can send this information out to. >> That's perfect, Joel. >> Great. >> Chamber, non-chamber, >> businesses. >> Businesses period. Y
>> that is perfect, Joel. Thank you. >> Yeah, we did make note. >> I retract everything I've said up to the last >> You can't. It's all out there. >> Oh, I shut my mic off and now you turned it on. We need to hear you. That's part of the transparency. >> Oh, I'm sorry.
>> Decision maker, right? Okay. I sponsor. >> All right. Uh, Council Member Miller. So, everybody has their assignments. So, at the next meeting, December 8th, everybody uh remember there's expectations and accountability and
follow through. So each uh um uh each well leader of each of these categories or assignments will be reporting in at that at the next meeting for their updates um and what they need from the rest of the what they need from the rest of the
committee. >> Okay. >> Okay. >> Is it name time? >> So >> and deadline >> I guess. Yeah. discuss um >> oh my gosh, >> where was it in there for discussing the name? Oh, here it's
>> we're still in here. The council supported the committee to explore and recommend an event name. So, Sophie, to answer your question, yes, it is name >> it is name time. >> So, do you want um to just kind of go around and throw out your ideas and then
Corey, we just write them down? >> I'm going to write them down. >> Write them down. And then you said there were three that we'll be sending to council. I would just was proposing three. Um >> I just kind of want to hear from everybody what your ideas are. Um Mike,
just to fill you in. Um last meeting we had a discussion some people didn't really want to stay with the founders day. Um name >> I was thinking of Londale Heritage Festival. >> Ldale Heritage Festival. >> He likes heritage. I like heritage. I've
been doing it sitting over googling different festival names and it was wonderful like history. >> Yeah. >> Yeah. That's very >> the thesaurus >> and very good heritage >> and it's a festival not a day. So it's
it could be more than one day. It could be one day. It's a festival. It's just a >> gathering. I even noted like we could do festival. We could call it a celebration. But festival has a ring to it. I agree. >> Especially here because it's very small
town. It's very community kind of. >> I don't know. Festival just makes me think of like the old time >> carnival, you know. >> Yeah. >> So you said Ldale Heritage Heritage Festival. >> I like it.
>> Bam. >> I don't know. It was like the fourth thing that popped up when I Googled. So, >> are any other ideas from you, Mike, for the name? >> Uh, not yet. I'm still going through the list. >> All right. >> I got to Louisiana. That's as far as
I've gotten so far. >> All right, Grace. >> I have a name yet. >> Okay. >> Yeah, I haven't yet. >> Okay, Steve. >> I have a few, but what about Survey Monkey? >> I don't I mean, >> is that like a generator?
>> Yeah. Well, it's like No, that's to get a >> survey to survey the community and let them see. >> Oh, like just let let them out there and see what comes up. I mean, it's it's their day and or their festival. >> This is our day, Steve.
>> Our days, >> that is National Day. Yeah. >> Well, then let me throw out these weirdo names that I have here. Homegrown Festival, Locomotive Day, Alpha Day, Train Day, Rail Day, Harvest Heritage
Festival, Harage Heritage Festival. >> Yeah, their Heritage Festival in there. I'm noticing a trend. >> I've always thought of of Lales for the last 10 years as a diamond in the rough. So we call it diamond rail day.
Main street mania. Rail mania. Frontier/1910. Period. >> I don't think he's going to love this. >> I I was just going to say if there's rail in it, they can get that diamond sponsorship platinum
titanium. I don't know what's >> I think out of all of them. >> Onyx or >> that harvest the harvest one, the harvest heritage festival or the frontier festival. Yeah, because we need the name that people easy spelling, easy remember.
>> We also need to be careful about surrounding communities cuz I know there's frontier days and some places and heritage days and some other things like that. So, >> one with harvest festival, it can get a little misconstrued with >> that mean harvest. >> What was the like harvest season, you
know, is more towards the end of >> Mhm. >> Yeah. >> summertime. >> This city was founded in 1910, was it? 1903, >> I believe. >> 03. >> So, you could call it 1903. >> Yeah. >> Seriously, it it just boom, it nails it
right to >> here. And we There's nothing around called 1903. A vintage day to remember. >> Historical day to remember. >> Ki, do you have >> No, I'm going to go around and let you guys have any names. >> No, cuz I like founders day, but um I'm
open to whatever, too. Josh, >> uh, I agree with I like Founders Day. I'm also open to like what I have on my list is like Lonzale Heritage Day, but I also have like we could either call it fest festival or day. And I agree with Mike >> that fester festival makes it sound way
more exciting than just a day. >> Yeah, I agree. >> Well, once you call it a day, you're kind of locked in >> to a day. >> Yeah, >> that's true. or like I had Lzdale Legacy Fest. Um just because like Londale
>> I had Londale Legacy Celebration. >> Okay. Is that all of them? >> Uh yeah. I guess I think I do like I watched the last city council meeting right before I came. So, I did like Tom's point um that like if we're kind
of combining it with like a Fourth of July that like it's the found founding of Lndale celebration and also founding of the United States. So, I do like how >> celebrations name like ties it together. So, that's why I like that name, but I'm
open to like heritage or legacy. >> So, I made a list. >> All right. Naturally, um, the founder of this town was Thomas Willoughby or Willoughby. It was originally Willoughby. Um, so I thought
it'd be really cool if we could honor him and call it Willoughby Day or Willoughby Day, but I do really love this festival train we're on. So, uh, the Founders Festival or Founders Day Festival because that way we're tying in
how all this came to be. it is honoring, you know, the founding day. Um, but then I feel like it does kind of lock us in and ignores the whole Fourth of July side of things. I have Heritage Festival. I have Lndale Legacy Celebration, Legends of Londale, because
that kind of goes back to our ancestral roots of Lndale. Something really quick about the Legends of Londale. um the ambassadors for the Miss candidates, they do a legends speech at the um coronation and that's part of their judging for the title. So um it's kind
of cool to >> I don't know >> have the legends in there. Yeah. >> Um so you should come to the coronation because then you can hear about legends in Londale. >> Yeah. >> No, that's great. So yeah, I guess my list is shorter than I thought it was,
but that's a lot of names. >> So, can we do a top three? What was our You know what? I had a hard time keeping track of all the names here, and I'm not even pretend that I got them all. >> Uh lawn sale. I think we should just pick three and and uh council member Miller maybe our update at the council
meeting coming up for on Thursday night. >> So, I have Lawnale Heritage Festival. I have Diamond Rail Day, uh, Harvest Heritage Festival, uh, Founders Day or Founders Festival,
uh, Lndale Legacy Festival or Celebration, uh, Willby Day, uh, or Legends of Lawndale. I know I missed a few in there. I'm sorry. >> I repeated, >> but I did my best in trying to come up. pretty much half of mine were
combinations with the other ones listed. So, >> so do we have a do we have a number one pick at least here? >> My personal is the Lonzo Heritage Festival sponsored by the Founders Day Committee. >> All right. >> So, >> that's my favorite.
>> Yeah. >> So far, >> if I had to pick a top, I like yours, too. But that the festival and the heritage, >> I like what I don't like. >> That one's in my top three for sure. Why don't you like lndale this and lndale that and lonsdale this l >> we have lndale pride. Yes. I love
length. >> It's just one lonely voice in the meadow. So >> um we are living in lndale ste. >> I'm leaving on it. >> Well you can emphasize you know more like the lndale.
>> There we go. There we go. There we go. >> The emphasis. >> Okay. That's fine. I like the I like the harder heritage. >> All right, so Lawndale Heritage Festival. That's one >> one. >> One.
>> All right, let's go. This shoot for number two. >> I was asked to have you sit up so they could see you on camera. He can't see you on the camera. >> You need to bring your boots. >> Your husband said so. >> They asked Somebody texted me and said, "Ask Grace to sit up. I can't see."
>> She actually texted. Yeah. >> Okay. Does anybody like Willby Day? >> I I do. >> I do. >> Or the Willby Festival. >> Do any of them still live in the area? >> Yeah. >> All dead. >> Well, that's sad. Actually, I'm pretty
sure the mayor himself like cause of death, date of death, all unknown. But my records, he was like 34. And then just it was the in the deed the property was signed to his wife when he was 34.
So is the person to go to on that stuff. >> Wow. >> Um but his grave and or at least his wife's grave and the big willby stone is in between the two oak trees up by the old trumium church.
>> So it's really beautiful. >> That's cool. >> Yeah. See this is all good information that we can accentuate. Yeah. >> Yes. >> At this little cemetery celebration. Yeah. >> So, do we like that? Uh, willby or Willoughby festival
>> or I'm sorry, Sophie. >> Yeah. Day festival. >> But I just want to pick Willoughby Day or festival. >> Willoughby Day. >> Day. >> Willoughby Day. >> Day. >> All right. >> Willoughby Day. >> How do you So, it's Willoughby. W I L L. >> So, they they changed it after he had
settled to W I L B Y. W I L what? >> B Y B Y Y >> B Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y Y >> Y >> His original last name was like Irish English descent with the O U G in there. >> Okay. >> Um but he's he was commonly known as
will be here. Um and then my third choice would be Founders Festival. I think it's just got a nice ring to it and keeps that festival in there. >> Yep. and then links it with founders.
>> Founders festival. >> Yeah, >> the founders festival. >> Do you want the the in there? >> We don't have to do all those. >> All right. I just want to make sure. >> Just when I reference it, I will reference it as the >> the Founders Festival. >> The Father. >> The Father.
>> So, those are the three that we're going to bring to council. >> The three. So, one, Lawndale Heritage Festival. >> Two, Willby Day. Three Founders Festival. Do we have a consensus on our uh our three three
recommendations? >> Yeah. >> I >> I >> All right. Uh Council Member Miller, we uh we have the terms, we have the positions, we have the three recommended names, uh event names. Um I think we can
move on here >> to other business. >> To other business. All right. >> So, I sent an email out to the group that and I brought this to the city council attention uh the other night on the 30th, the Minnesota Humanity Center 2025 2027 festival grant update. Um
we're not there yet. >> Yeah, >> this is I don't know if how far in everybody went as far as watching the tutorials online or going through the actual application. >> Mhm. >> There needs to be a match. There needs to be money in here first of all to even apply for this.
>> Uh I I don't know if anybody watched the part of the uh the um the application segment um it has to be detailed. It's just not hey lawn sales wants to put on this event. >> So we there has to be an established
budget and based upon the city council discussion there the direction was is just keep this simple. Let's build off this year. >> Mhm. >> Next year. Oh yes. Uh with having an actual budget. And remember this budget
they need 50%. They have they match 50% of our budget. So right now our our budget is zero. So they're matching zero. >> So we owe them money. >> Solid zero. >> You get nothing.
>> And it also this this is just great detail. And not just the budget part, but as far as partnerships, they want to know who we're partnering with. We haven't even talked to or committed or we do not have commitments from Rail 19 yet, >> right? >> We want them. We're in the process, but
we need a hardcore commitment that yes, a local establishment will be committed to doing this and this and this. The lawn sale aces, same thing. Right now, there's not even a game scheduled for for July 3rd. >> This is just not doing a blanket grant
application. This is requires the detail. >> So at this time we are not applying for it. Next year we will be in a better position and we'll have a history or history a financial history with this >> and a greater ex or a greater knowledge
of knowledge of detail and how we how we can actually submit a fully completed application. >> Right. >> That grant application could change by next year also. >> Yeah. >> I mean a lot of them are changing. I file for grants and it's a lot of very
very detailed information they request >> and there's there's accountability to this too. It's just not the committee saying, "Oh, we're going to change this a month before the event." No, there has to be an amendment submitted to the Minnesota Humanities Center. There's a great accountability to it. It's just
not they're not going to throw over $5,000 and say, "Have at it." No, there's it's it's that's coming from the clean water legacy funding. >> You got to have receipts for that money. >> And it doesn't mean that we can't continue to look for grant opportunities. That is correct.
>> That just might not have been the right match at this time. So, I don't want to close that door completely on exploring grants because free money is always helpful >> for community events, >> but it's not really free because it comes from us taxpayers anyways.
Nothing's free. >> That's a whole another thing. >> And then, madame chair or I'm sorry, council member Miller. >> I don't know that word. >> They will be uh look pretty soon, but otherwise, as far as fireworks go, our
city ministry got the quote. The quotes in front of you. Um, please take a look at it. >> Uh, we need $18,000. >> Yeah. >> Uh, we need to commit as soon as possible. So, lease grace. Yes, we're having an actual fireworks so we can
fund raise too. >> Right. I will wake up with the big foundation. >> So, as far as the quote that was received, the information >> that's a sweat. >> Uh, it's sitting in front of you. >> It's on you, Grace. You You got to get this money. >> Thank you.
>> So, quick question on the fireworks. >> Oh, it's a >> Do they have specific dates when they need a contract, a deposit? >> Do we know any of that? Um, I don't have that specific date, but I was told around the first of the year.
>> Oh, okay. I know usually they have to book out so far in advance. So, >> I just wanted to make sure we had at least a little bit of time. >> Yeah. >> Joel, if I may, would the city consider the city council take it before the council asking if they'd underwrite this
so we could sign this thing right now and trust this and just underwrite it? Take it out of general fund. underwrite it right now so we can sign this and get it on the plate because this will give us leverage when we're going out in the community. We say the
city has so confidence in this committee that they've gone ahead and underwrote this. Now it's our responsibility to pay back. >> Oh, you don't have another choice. >> Pardon? >> We don't have any other choice. >> So you're saying you're going to do that correct? >> Well, we have to. Yeah.
>> Okay. Thank you. I appreciate it. >> Yeah. That way we >> unless somebody plans on swiping a debit card. >> Not me. >> 17 to 18 minutes. That's >> Oh, you swipe mine all day. It doesn't mean it's going to work. >> Yeah. All right. So, does everybody have
clear expect or um understanding of what the expectations are for next meeting >> as far as rules? Okay. And then um don't forget the public hearing will be on the 24th. Um >> I'm sorry, did you mention what time that was at? >> It's at 7:00. It's at during our council
meeting. >> Okay. >> And that's just making this all official. >> And then you'll officially be the chair. >> Oh. And then I can be madam chair. >> Yes. >> Madam chair. >> Madam chair. >> You don't like that, huh? >> I do. >> Oh, you do? >> I do. I thought you were like,
>> "No, I love for you." >> Not even the first time I heard that. >> No, I'm always like when I get addressed city council, right? >> Correct. >> It's very um >> I'll see you the next night also. >> Yeah. >> Historical. >> Yes.
>> If you want to come. >> All right. So then our uh next meeting is Monday, December 8th at 7:15 p.m. right here. >> Okay. >> And we don't need any motions for adjournment tonight. So we can be
ajourned. >> Thank you. Yeah,