for I'll call to order the city council meeting for Wednesday August 7th 2024 everyone please rise for the pledge of allegiance aliance to the flag of the United States of America and to the Republic for which it stands one nation
under God indivisible libery and justice for all okay r call here here here here here okay just one item on the agenda tonight to
discuss the city's 2025 preliminary budget and property tax levy in addition leion corrections to the agenda we approve the agenda motion by councilman kada second second by councilman pava any further discussion
all those in favor I opposed motion carries no minutes no public hearings excuse me presentation of citizens petitions and comments comments limit to two minutes nothing on the consent agenda on
to Old business discuss the city's 2025 prelimary budget and property tax level Mr J thank you mayor and members of the council this is our fifth meeting pertaining to the city 2025 property tax ly that we
overit information for departments wages and benefits service last Council ads Department proposed to be discussed
tonight includ L police and Bridge got the examples for the the tax levy that in each each budget packet and then continuing with option three um with the addition of the city that
service ASR being work the first one um the the liquor fund uh revenues are essentially beer liquor wine phc Beverages and then other
merchandise essentially 100% 99.9% of of the revenues um gr profit percentage and markup are consistent prior years and St down there has been working over the last to make sure that we're the Prof we want
and see increase obviously as as as comp as as we can the market expenditures is basically the same as as prior years we had training
education that chamber credit card processing is about 2% 2% of sales cost of goods we use historical data for beer liquor wine and information
onc bages that that we're selling now Professional Services security test control rugs it for maintenance com out there building repairs and maintenance looking at
budgeting funds to replace the side block that is settling in front of the store there the left of of the front door and then replac curve as well that's settled in addition to the
curve subscriptions would be memberships to theale chamber the Minnesota Municipal participation first program it support and then archive social which is a social media
backup donations 2300 for Community Day bathrooms this year we budget 2100 as far as Capal equipment atas Lars Association Fe probably one of the
largest increases is at some point in time have to be as Street whether it's again that's all that we've done on that road by the Association and whether it's trille SE
Cod or some type of gs88 that day is coming just waiting for someone to need to get done work towards work towards accomplishing
that um transfers proposing as of right now based off of the budget $25,000 transfer to the park fund and then for a profit Los when including the transfer F balos
in and without the transfer 2,000 when that is here to answer any questions that you guys have cont of the conversation no we just went to um numbers just because I see some
Trends happening where the line is dipping a little bit so we kind of decreased that and I'm lowering inventory on that um move the whole shelf of wi out of there to make room for THD THC seems to be the category gr
exponentially um and I also inced increased the gross margin on those two categories to make up some extra money um and I really wanted to fund that transfer of 25 we were going to do 50 but I wanted to make sure that I can
fund it and still making a profit or so that's why we have 25 in there as of now um you don't really know until you get into the year how busy you're going to be or what you're going to be making but that could change by the end of the
year if I have you know the extra fund we could actually add to that but right now I wanted to make sure I funded it and making a profit as well nice staff is good stable not on wood so far we've had um one out all year
because she had a ACL replacement and then she had to go back in for a second surgery to Star tissue she couldn't um Ben her leg so um she's been out for the whole summer and I expect back in probably a month or so hopefully but otherwise all
kind of in helping out keeping that place open good job I hear a lot of good things about Joel question for you on the association um is MC tun in or out of it uh they are out of it the only people
that are actually in the association itself would be us Subway and so the bank and the new car wash are not part of it they are not part of the association that was all dissolved when owned it okay um but they would have
they would have okay that was what I was working towards any kind of repairs okay and I would assume that road would the association or that group of
businesses would want to have the city take that over I would assume at some point I was I don't think that that's ever changed but that's brought up the problem of course is make it a city spec right correct and that's why
we did but everything is essentially lined up for that to happen when it was replatted it kind of went from smile more of Aur so that it does tie into
the wi street right that's simple enough keep prop margin's up and keep making money right sure that easy secret formula right don't tell anybody uh next department is the police
department uh revenues consist of the property tax levy local government Aid police Aid fines and forfeitures and refunds and reimbursements expenses wages and benefits have been budgeted to be consistent with the
agreed agre to or or agre to contract that has to get to the the coun next month or so and that would be had effective dat of 20 2025 2026 reps and maintenance fing any
necessary building car reps Professional Services consisten all Department building Security in the case of police department task force radar
calibration addition to that legal is consistent with our AG with the r Attorney office and we some for civil telephone is security camera Wii Verizon and
mobile subscriptions organizational memberships archive social that split between Department talked about department and library
uniforms per officer one replac and then potentially officers motor vehicles um the cost to got quad is essentially
$6,000 we replaced two here recently one an accident and the other was scheduled to get replaced so we don't we recommending any budget over three years to replace our next Squad uh Capital outlay encrypted radios
they expected to be purchased in 2025 pushed by Department um they go go encrypted we have been budgeting this will be the third year third and final yeara purchasing those here in 2025 Chief didn't apply for a grant for
over $6,000 to replace the radios that are not encrypted um we should find out in October awarded all or to to OB cost and then if we don't need
to we won't remove that from from is is the the two new officers listed there does that include the one that we currently have open or is that okay so that's not two on to top of that okay thank you for all
your work and your staff from National Mall 19 very well yeah for sure yeah really good to see all the people out there I suspect the one on North End of town lasted the
longest uh [Laughter] yeah par yeah sat there L A be gentle I did that too
yeah a good group of all of them are a good group of people when you go to those little parties yeah they were going to get into playing cards I think sure they had played all day and then the ladies did the ladies yeah that's good no otherwise I think all good huh
nice good job the new police station's all good to go nothing that you wish you should have changed or in the process of changing or I mean there's a couple things Min I
go I would assume that's under warrant only warrant really yeah that kind of stinks is it fixed now yes okay and do we know how much it cost to fix it I that yeah but for a one-year-old
you I know I would yeah I would be kind of I would be concerned yeah some hopefully didn't replace it with another one your [Laughter] thank you [Music] sir
Bridge essentially property tax local government expenses in addition to employees of benefits training education saure next year and then just just general training
education yeah it was just over a dollar a gallon so the first fuel I was telling Joel today the first fill of that Barrel you know it take a while to realize but it's $1,000 less than it would be at the pump who you have waterf um River
Country Waterford wanted $111,000 for the barrels and River Co-op was uh giv us the barrels sure think we filled ours for it was like 289 or 279 I thought that was pretty cheap yeah I think that's somewh h d he's got the receipt
but it was two something was just over a dollar under y repairs and maintenance is just general um repairs and maintenance supplies uh Street Maintenance this is obviously quite a big one for for Public
Works um proposing Mill and overlays um for areas of Industrial Drive Southeast bur Street Northeast and then a couple sections of fourth and fifth Northeast that whether it's
crackville deaminating or coming off or um they seem to be start of it lares and larger sections that that were proposing the m and overlay and then the
annual manual batch patching which the guys are using the m and cutting them out they a lot better than they had in the past them up and then yeah put gravel on
the man cover a bu um General patching crack fill and then crosswalk and any striping that that needs to get done Professional Services would be it
uniforms inspections on trucks copier and then this is the second budgeted for going to be ongo until engineering is General we're not
proposing any specific projects outside ofls that cap equipment for just a new paint striper and for our new truck and has the
capabilities for retreatment do we have that on the gator too w we going to do something with that we have a sprayer for the Gator um primarily its function is for grass and
turf chemicals but it is a stainless steel pump that is capable of um more so parking lot applications okay um I would foresee that being utilized you know when new city hall opens up just
parking lot of that size even this one you know just less tracking less mess sure I just I remembered when we talked about when we got it there was a conversation about but okay that's cool the new paint straper would that be like the chromer or no so we have a chromer
um that I mean you I suppose you could try to do lines with it you couldn't do crosswalks you couldn't I mean that's more for athletic fields um this paint striper that we have so back in probably
2007 or 2008 I was putting crosswalks across the city for the first time and um a guy gentleman Tom Cody was his name he worked for the for mot and I was rolling them with a paint
roller and he thought that was hilarious and the next day he said we've had this striper laying in our shop forever it's old but it works you guys can have it and we've been using that ever since so um the pump went out
there's there's no seals there's no there's nothing left it has a Honda 5 and a half horse engine on I was like great I'll just call GCO I'll get a new pump just the pump is more than when you buy the whole unit it's like well I have the cart I have the engine I have the
tips but it's just how it is s uh and then capital outl structure um we talk about this a little bit today but replacing at sh settling it was budged for this year the fuel barrels
a little bit of funding available still yeah I could probably but the funding available is still this here I think I would continue on the back of the shop the apron that is on our South door has settled and it's got back pitch on it and it's just
it's always muddy and a mess and drag everything into the shop um I just I had to get the fuel Barrel pad done and we got that done and we can do phase two with whatever funding we have left
so would you anticipate doing that in-house yes we did the uh we did the fuel Barrel one inous everything turned out great um you know not only the money I was telling this to Joel today not only um are we going to realize the Savings in
money from fuel but it is quite the process for the guys to drive a lawnmower or the chromer or or the sweeper or the snowplows or anything to Mac and tunes and go in wait in line This is the city account come back
out some sometimes we're talking a 40 minute swing of time sure just now we just pull right up they have the big pumps so it fills everything up really fast it's it's really nice on your street maintenance on here
for the the roads you have identified um do you have any plans for Willow Creek Drive self East in that curve so we have laminating as well yes so I have I have a whole list of 16 areas that are underneath um our PCI rating of 70
Willow Willow Creek Drive is one of them um I have a couple things yet to do this fall um so Willow Creek Drive is consistently delaminating for the whole street until you get to about Glen View Drive
um once you get into Willow Creek neighborhoods there's a couple areas about the size of your guys' Council table there at the end of driveways and things like that there's also areas like that in Northeast um Montgomery has a Dura Patcher they were out using it yesterday
they're going to let us try that over here on some of these small areas um part of our patching budget last year um with the manholes we were running a a mill along catch basins and everything and we're very pleased with how all that
turned out so they have a 4 foot Mill for the front of the skid loader so a lot of these areas I want to try something like that um you know just prioritizing these streets um I told Joel it's it's not that any of them are better than any of the other ones it's
you know pick one work within a budget let's get the ones that are kind of out of our league of patching Willow Creek is obviously one of them um but if it's something that we can patch by and get along with um but but I mean Willow
Creek Drive we're talking that street alone is going to eat up the whole entire 224 account y so we um prioritize based number one on PCI rating and number two people live there so that
that's why these three areas were chosen okay those departments Joel when does the Police contract come to us just um I would anticipate in the red line version so we just need to go
through and make sure it's consistent so okay and have has the membership voted on it already Okay the new city hall have a better audio system correct audio
hbag Windows yeah it will be nice when it's all done that's for sure right so we're still heading for option three is that still what're everybody's thinking I have one
more a library director last week finalize that much other be done are done today tomor tomorrow
y so I guess my point is you're comtable with option three I mean it covers yes there nothing really really in the budget that's you know more the maintenance and keep stuff running you know when you take equipment out it you know it's pretty similar
every year y you sat down for streets it's like okay 224 mhm this is this this and this yeah simple enough is the library um with their insurance claim that they're that they have worked through are are all the
repairs covered or are we having some additional expenses with things that we've changed a little bit I think I think it was over like $4,000 okay so got that
okay I know they're moving along they had I think electricians in there yeah they had to and some they had to run some electrical for uh the computers because they're moving to a different area all right um just so up front better better monitoring um so
they had to run electrical for that and then there was some low voltage that had to be run for um The copier because it was assumed that the ethernet had been run through the wall and turns out it wasn't it was just
kind of very well hidden along the the Cabinetry so um I think I thought she said they were going to have them do it while they were in there I believe that was the plan so we didn't have to run along the Cabinetry again but uh yeah
that was that was the need for the electrician just because of the move of the computers um because the children's area is kind of expanded a little bit because um margarit was able to work with Mill Works to get those picture book viewers you know so we got more
than we had before for a lot less than it would have cost otherwise but having the children's area expanded just makes sense to move theu it move to a different area too it's more by the windows and yeah and the computers are more towards the front yeah and they'll be right there as you come in in front
of the desk now so I mean for obvious reasons you probably want to have some separation mon it looks nice looks nice in there those p i I can't say enough about how great mil Works did the desk is
beautiful the picture book viewers are beautiful I mean it's that was a that was a good partnership right there and such a cost savings too mhm yeah yeah we got six for the price of two people yeah any uh any word on u
a on the p I think eventually Builder was yep as far as I know they're working on plans okay so do we have a closed date yet I don't have any I think the um
okay byy right that was the close byy October 4th yeah exciting okay anybody else anything Council further discussion all those in favor I
ition carries