WEBVTT

METADATA
Video-Count: 1
Video-1: youtube.com/watch?v=xPXExcFitfQ

NOTE
MEETING SECTIONS:

Part 1 (Video ID: xPXExcFitfQ):
- 00:00:00: Founders Day Committee Meeting Called to Order
- 00:03:09: Mayor Thanks Committee, Pitches Help for the Band
- 00:05:17: Discussion of Funding for Band Performance
- 00:24:34: Updates: Flyers, Color Guard, Scavenger Hunt Details
- 00:29:55: Activities at 3R Center - Volunteers Needed
- 00:35:56: Trishka Park Details and Vehicle Restrictions
- 00:39:24: Food Vendors, Applications and Insurance Details
- 00:44:56: Refine Event Schedule; American Legion Involved?
- 01:02:50: Design for Banners and Sponsorship Recognition
- 01:07:53: Fundraising Updates and Event Budget Review
- 01:25:44: Donations, Next Steps, Potential Additional Meeting


Part: 1

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you know, like >> your light turn on the back. >> Oh, yeah. >> Yep. >> You never know. They might have shut it off on purpose. >> Mine was off

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>> for a reason. Are you close? >> All right. Welcome everybody to the Founders Day. >> Thank you. See, I knew I would forget. Welcome everybody to the Founders Day committee meeting. It is May 11th, 2026

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at 7:16 p.m. We're going to call this meeting to order. Stand for the pledge. >> Ice to the flag of the United States of America and to the republic for which it stands. One nation under God,

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indivisible, with liberty and justice for all. >> Amen. >> All right, roll call. >> Uh, Mike >> here, >> Seth >> here, >> Madame Chair >> here, >> Council Member Miller >> here, >> and Mr. Josh here.

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>> Yep. And Steve did let me know he would not be able to make it tonight. >> Thank you. >> Um approval of the agenda. Any additions, solutions, or corrections? >> Motion. >> Motion. >> A second.

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>> All right. All in favor? >> I. >> Approval of minutes. Consider approval of the minutes from the April 13th, 2026 regular meeting. Any addition, deletion, or correction? Motion. >> Make a motion.

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>> Second. >> All in favor? >> I >> I >> consider approval of the 20 sorry of the April 2026 financial report and monthly bills. >> Uh thank you, Madam Chair, and good evening, Founders Day Committee. Uh the

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April 2026 uh had an end balance or cash balance of $11,35566. In April 2026, three do donations were received. Association 1, Heath Valley Farm 500, and Lawndale American Legion at 100. Uh, no invoices

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submitted for payment in April. U, Madame Chair, that concludes the April 2026 financial reports. >> Wonderful. Thank you, Corey. No public hearings tonight, >> but I'm going to need a motion though to approve that

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>> motion. Thank you, Mr. Second. >> See, I knew I would miss it. >> You're fine. It's okay. >> Thank you. All in favor? >> I I >> This is the fun committee, guys. >> Thank you. >> Yeah. >> Okay. No public hearings tonight. Presentation of citizen petitions and

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comments. >> Oh, boy. Ouh. You know it's bad when the mayor has a petition. >> Does this work? >> Um, hello everybody. My name is Todd B, 420 Main Street North. Um,

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also the mayor. Um, >> welcome mayor. >> Thank you Sophie Jar. Um, I want to thank all of you for the time that you put in. Um, I know it's been a lot of work and I know a lot of it feels rushed. Um, you know, it's not like you guys have had a solid year to plan it,

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but every single one of you worked together. And I'm looking at the donations that we're going to be approving next council meeting. You're at 19 donations. Um, Ldale Fireman's Relief Association uh put in $5,000 for a donation, too.

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So, we're going to approve that on Thursday. And so that puts you at $17,500 and the time that you guys had started soliciting donations. That's a big accomplishment. That should be something that you guys are really proud of. Um especially for a communityled event

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based on all donations. Uh one of the items is is that I've talked with uh Jason Graves and and uh he needs a little help getting his band together and it's what he's kind of looking for. It's about $2,500.

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Um, a lot of these businesses have donated and um, I think we need to find a proper way to kind of salute them. Um, and I know you guys are working hard on that. Um, but I also think that that's something that we should potentially be looking at is helping Jason out a little

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bit trying to get that band going because that is going to be a big part of that day, too. Just something to consider. But I haven't made one or a single Founders Day meeting and I apologize for that. But I wanted to thank all of you for volunteering and stepping up and helped. I'm excited for

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this day. It's going to be here in a blink of an eye. So, >> yeah, >> keep up the hard work. >> Thank you. >> Thank you. >> Thank you. And yeah, um in terms of the rail 19, did you

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um have any updates on >> So for on that note, um with the fireman's relief um I was thinking maybe we could use some of that to help Jason out with the with the band. >> Okay.

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>> Get that going. um along with that um for the the we're going to have the um bags tournament at the same time kind of going alongside that since I can't get any of the other guys to come in any of the groups because they are they're all

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booked. >> Mhm. >> So I have spoken to um my my bags partner and he's run tournaments before. So >> lined up. Sorry. We're probably just going to run it ourselves. >> Oh, okay. >> Um, we've got the boards, we we've got

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the software, we know how to run them. We, you know, I've been to many tournaments and he's his son ran the Southern Misfits for a long time. So, >> okay. Um, I guess I would love to hear what everyone's thoughts are on

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um I'm only using this word cuz I don't know of another word. This one sounds has bad connotation, but siphoning some of the fireman's relief fund um for the band

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in terms of what Mike said. Josh, do you have any input? >> Hang on, Madam Chair. So, what's the total on that then? >> Um well, Jason would foot part of it and he's looking for at least 2500 because he's got to foot um a thousand of it

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plus he has to rent the stage. And I don't know how much the stage is. I think it's like 800 or a grand all by itself. >> I'm sorry. Go ahead, Madam Chair. I just I was just curious with Bryce. That's all. >> Yeah. Uh Josh, what are your thoughts?

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Um yeah, I mean I think we my opinion is I think this is something this is a big part of the day. So like we got to find a way to make it happen. So >> I mean ideally you know we wouldn't have to allocate $2,500 of our fundraising

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but um I think it's a big part and we want to support Bill 19 and Jason and I think that would be a like I think I think we need to do that in my opinion. Ki, are you allowed to have input? You're allowed to have input. >> I can have input. I just can't make um

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motions and vote on stuff. >> Okay. >> Okay. So, I love Real 19 and local business and Jason and Lori and all that they do. Um, I want to help as much as we can, but I want to make sure any funds that we allocate would be

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differentiated from like if firemen's association thought that they were donating to the firework part of the of the day, I want to make sure that we we can allocate this appropriately so that people aren't thinking that, oh, I donated for the fireworks, not a band,

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you know. Um, so if we differentiate that, um, and then I also want to make sure like I want to help, but I also don't want, um, this to become maybe a standard unless cuz like let's say next

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year I don't know the Legion will host a band. I don't know for I'm just throwing it out there to play devil's advocate. Like this is going to set a precedence for what the city's involvement will be for the entertainment piece. I think the biggest problem with this year is is because we had such short time,

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everybody was booked already, >> right? And I totally understand the band gave us $1,000 off of their normal price. So >> nice. >> Yeah, >> I'm just playing devil's advocate cuz I know people ask and see stuff on happenings and whatnot. Yeah, it was

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this is such >> a short smidge and Fourth of July weekend, you almost have to book somebody a year in advance at least. >> And we didn't even honestly have that time, you know, we didn't start until what, October? >> So,

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this coming year, we'll have a full year calendar year to plan ahead and book ahead. >> Um, what's your >> Oh, sorry. I have one more thing. I'm sorry. So, again, playing devil's advocate. So, let's say we're paying we're doing the 2500 for the band and

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then they're making the profit off of beer and drinks and other sales, whatever, pull tabs, all the other things. Um, what about, you know, I just can hear people, you know, saying stuff, well, they're making all this money off

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of it. Why is the city kicking in? You know what I'm saying? like what is the and my thing is yeah the city we get >> to utilize that area for and have it as an entertainment for the community you know but it is still being run by a private business right

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>> council member Miller you did make a point I believe all the checks of donations came in for fireworks display >> memo line so we would I feel like if we were gonna do this um we should have a

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separate push to help you pay for the band, you know, have people make separate donations so that it's allocated appropriately. Um, again though, we're on a time crunch to get this done. And we also need to make sure that we're um really clear on the city's part of this. Like, is this going to be

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how we're going to do this going forward? Is this just because we ran into a time crunch and we want to provide some entertainment in the community? Um, or what? I just want us to have a solid foundation for an answer because you know people are going to give push back and even though it's

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going to be a great fun awesome day um it's going to be history in the making you know we're celebrating >> and celebrating >> 250th it's going to be awesome but I just want us to be prepared to face those other um maybe challenging questions and topics that might come up.

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So that's my only and I'm like I said I love Jason and Lori and all that they do for the community and I want to help them as much as possible but I just want to make sure we're doing it the right way. >> So that's my feedback. >> No, that was great. I appreciate you devil's advocate opposing

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perspective, you know. >> Yeah. >> Seth, what are your thoughts? >> Well, just to tag on to that. I actually asked that question when we brought it up the first time and I completely agree with you. I I would push to see us actually put something in writing over

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it because they they will I mean unless something goes crazy they're they're probably going to have a big crowd because of an event that we're throwing. So to me it doesn't really make sense. I

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do understand it's last minute. Um but I just feel like has anybody had that conversation with them? you know, are they Yes. >> Are we bringing increased revenues? And is there a reason >> they're going to they're going to do the

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same revenue as when they had, you know, their bands out on the street? >> Mhm. >> They might get a few more, but it's going to be the exact same crowd pretty much. >> So, I don't know. My thought is if we can't do funding, I'll >> self-fund.

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>> You know, >> you mean so they pay for bands? Sorry. >> They do, but they pay for small bands that are already booked. >> This one is astronomically more expensive than other bands would have been when we were first narrowing down

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the options, right? And in terms of the availability we had, this was the only one left pretty much. And it was like three grand more than all the other options. >> Yep. >> Um, >> most of the small local bands around here, they're $1,000, 1,500 bucks. >> Mhm.

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>> But they're booked. You're you're not going to find anybody. You know, after December, everybody was pretty much booked for Fourth of July weekend. >> Yeah. >> Well, I just say with you, I'd love to see us make some a really clear

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statement and us decide now, is this what we're going to do going forward? Is this the precedent we're going to set? Or are we going to say up to $1,000, we expect whoever's hosting the band to cover that fee? Um, I don't know how you

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would track that if you need to make a motion, but I really do think you need to put a stake in the ground over it. >> Yeah. Yeah. Thinking about future commitments is definitely an aspect that I didn't even consider.

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Um, I do feel that the music and dancing is a huge feat and something that the community is looking forward to >> for sure. >> And we have one more meeting after this on the schedule, you know, on the books.

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So, I'm kind of like I'm torn honestly. Originally, I was all for it, but you guys brought up really valid points in terms of do we differentiate the sponsorship? I mean, okay, Joel, you you received the donation, right? You did

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you did the leg work in terms of filling out the paperwork and connecting with the fireman's relief. >> In terms of what you think their intention was for, was it specifically fireworks? Do you think they'd be open to allocating the funding towards the band?

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>> So, VI was a major part in that. >> Yeah. Um, the other side of which is too is when we started this Father's Day committee before this committee was ever voted on, I approached Jason and asked him if he

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said he would absolutely do it if there was potential fireworks. >> So, >> okay, >> that was on the half of forming this whole entire city. So, again, I can kind of point, but then

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also, you know, there's other conversations that didn't make it to the committee, >> right? >> I'll take responsibility for that. The other side about it, too, is for the fireman's relief, they talked about even

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putting in another $2,500 for the man for 19, but then they ended up staying. They didn't do the $2,500. They just did the five grand, so they were fine with significantly to >> Okay. >> So, just to clear that up.

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>> Yeah. Yeah. >> That was a very big part of that. >> Yeah. >> No, thank you for that. Cuz >> my biggest thing is making sure that the whoever donated toward it knows that that's what it's going to be used for >> cuz then they're like, "Why is my money over here?"

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>> That relief is so hardcore about Real 19. So, >> okay, >> I get the point and message that, you know, ideally they're going to make a profit for having a ban there.

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>> Um, as far as the financials from other street events that have happened with Rail 19, that's kind of 19% their financials. I know it um state that they're going to make a big profit.

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They they staff that day really hard, >> right? >> They have over 30 employees. So, I mean, it's packed inside, it's packed outside, and a lot of that money that's almost break even money just for community, >> right? >> So, that's why in my mind, it felt good

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to ask him to do it and then if we get the donations to possibly, you know, help out and gain, you know, that more top tier band >> to come in. Um, but everything else that that's done

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around 19, you know, more than willing to share the parking lot trying to charge any of us for >> Yeah. Yeah. And and that, you know, tagged along with that, he um he gets the whole street closed off. He's paying

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for the portaotties, you know, on railway. Um, >> and I know he would put a massive donation towards the committee if he wasn't as to be a part of >> Right.

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>> Right. >> Thanks. That's help. That helps a lot. >> Yeah. >> Well, I I think before though, I think we I don't know if that's a legal expense honestly. >> Yeah. >> That the city even spend money on that. So, I think we need to verify whether

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that's a public purpose expenditure or not. >> Okay. >> My gut's telling me it's not. >> Then wouldn't community days not be a >> We don't pay for that. >> Who pays for that? >> Chamber. >> Okay. >> Yeah. >> Yeah. Um,

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>> so yeah, it all sounds good and you have a good event and help people out, but >> at the same time, when the auditor comes here, I'm going to be the one taking the heat for it. >> Yeah, >> that sounds good to me. I mean, I could cell phone the band, but then I'd be charging to get in

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>> process. That was great. >> That's just going to That's That wouldn't be fun cuz then I would have to charge the citizens to get in. >> Yeah. >> And you know, then you get to like, okay, now we got a $10 cover for

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everybody that walks in the door. >> Yeah. >> That's no fun. >> So, >> I mean, $10 is a beer and a half. I mean, honestly, >> but I think we need to confirm that first. >> Yeah. >> I guess I didn't realize we were having this conversation. I would have come more prepared to the meeting.

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>> Yeah. Um, legalities aside, in terms of, you know, let's say everything is greenlighted in terms of bylaws, we are looking quite healthy in our fundraising. Um, we are still expecting there are

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more promised donations. Lndale Community Foundation, Touch of Lawndale, and Beautifully Made Minnesota. That's upwards of $1,500. Um, I talked to Jamie at the Feed Mill. Um, last week, I saw him today as well.

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He mentioned writing a check. Uh, he had asked me about specifics where he would write the check to and whatnot for, uh, the Founders Festival specifically. So, uh, we might be anticipating another donation there. Um, >> maybe the solution is no donation and

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they just coordinate with Rail 19 on paying the band. >> It's a great idea. >> Yeah. >> I Well, and they're neighbors, too. So, that >> Well, whoever. I'm just saying. >> Um, >> yeah, I can talk to Jimmy. >> Yeah, >> he's my neighbor, so >> Oh, quite literally.

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>> Yes, quite literally. Our backyard's lining right up. >> That's awesome. Oh, so you probably see me at church all the time. Uh I'm not home much. >> Um >> so Madame Chair, the mayor is correct. I mean, we're at we're running total right

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now with the resolution that's coming Thursday night at 17,500. Uh on their spreadsheet, Lawndale beautifully made. I know that they wanted to wait until closer to the event. Uh Joel's filled out the application from the Lawndale Community

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Foundation and still waiting to hear from there. But as at this point um you know with reality um there's only 17,500 and the the fireworks goal is 18,000. >> Mhm. >> But then on the other side of things

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we're 54 days away from the event here and um we're to the critical stage of >> all right are we are we is there going to be a band at Rail 19? Um, one thing that we were going to discuss later on,

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um, if it's okay to bring up the the budget conversation in >> Yeah, it's in the staff report. I I we jumped into updates. So, we're in 10A right now. So, member assign assignment. So, Mike gave his update. Okay. Um, as

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far as, you know, the firemen or the $2,500, that's how much it's going to cost, >> right? And then Mike stated that, you know, he is our liaison at Real 19 and now he he he's will be organizing and and

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overseeing the bean bag tournament for that day. >> Right. Which >> So Mike, you were you're planted that at that location until the very end. >> Shame. >> Totally kidding. >> I don't drink, so yeah, it won't bother me.

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Um, >> but I think one of the the um best solutions is that uh Joel stated is that just um donations going straight to the band. And if I like I said, if I can't get

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donations, I'll figure out a way to self-fund it. >> But Mike, that's too big of a commitment there. All right, I'll figure it out. >> In the >> Well, what is the cost of the band? I mean, is that been >> Well, it's total with everything it's

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3,300. >> And that included the stage or no plus the stage? >> That doesn't include the stage or, you know, the extras that they have to come up with, >> you know, >> port bodies. It doesn't cost anything to close the road off, does it? No.

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>> Uh just the city council approval. >> Okay. >> But um >> that can be >> Well, yeah. And I mean, you know, we were already kind of preconceptualizing maybe filing filing a request with the

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city council um in additional support. I'm not sure if that comes out of the m municipal. Is that how you say it? Municipal >> municipal municipal. It's that moo. you can say moo. That's cute. >> Um, out of, you know, the liquor store

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fund. Um, I'm not sure exactly how that all works, but we were discussing, you know, maybe coming up with a number to request to the city council if they were if we were interested in that and getting their approval on helping

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with the funds. um because we've already committed to the carriage rides that's 850 outside of the 1,800. So our total budget is 18850 >> and actually uh let's stay on task here. I want to finish the updates and then we

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will jump to that staff report. >> So I think it'd be nice to get a bigger picture of getting all the updates first before that was the intention of having that uh >> that staff report at that location. So, Mike, uh, do you have any other updates you want to make with our real night

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ambassador? >> I think that's it. >> All right, Madam Chair, keep on going. >> Awesome. Well, Zach, we'll just go down the road. >> Yeah. Um, so I think we're where we want to be with the um flyer. I sent that

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out. Um, you had just a couple of thoughts that you were going to I think you had two or three items that you wanted to just verify on that that you were going to get back to me on. >> Let's see. >> So, >> and I think that is actually more of Ki

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and Josh's wheelhouse cuz I think it's TCU related. Sorry, I came kind of illprepared today. >> No, you're fine. Um >> I think just in that last email you had said um you wanted to just verify a few

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things. So I was I was waiting for that >> and it doesn't take long to >> do corrections. So you just let me know and >> Perfect. >> Just want to make sure that it's covering everything that we're actually doing. So, and then te tell me where you

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want it to go and what format. PDF or I know we've talked about printing flyers out to. So, >> yeah, PDF is usually the better, right? Or PNG, I suppose. >> Yeah, if we can get a PDF, just we'll print them off. >> Okay, perfect.

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>> Nice. Don't pop up the paper >> up to 11 by 17. So, >> and we're referring to this document right here. >> Look at you. It's in your staff report. It's um >> So, this is what Seth sent over and this was the last copy, correct? Or

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>> is this is what we're referring to, right? >> Yeah. I can't see it from here, but um the one that we did an email exchange on. So, I did updates, took >> several of the events out, and we kind of just paired it down. >> So, I just want to make sure that like I

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said, we're 55 days away from the event. And as far as marketing and hyping this or creating that momentum to get there, it's pretty important to wrap this up. >> Agreed. >> All right, let's see. >> So, um,

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opening ceremony. I did briefly speak to the Sun's color guard at the Legion and they can most likely attend the opening ceremony. Um, they have their meeting tonight or tomorrow, I forget. Uh, but I

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can firm that up for sure. Um, for the scavenger hunt, I guess we need to get like details like who's creating the scavenger hunt, who's putting it out, and about um like I just want more

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details about that >> in terms of the creative >> in terms of the creative behind it to make >> Yeah, we have to come up with some >> tricky language, >> clues. Or is it time that would we just strike that >> strike it from >> this year?

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>> From this year. It's not ruling it out. But um like I said, we're >> we're running out of time. >> We're running out of time. >> I'm okay with that. >> I mean, I love the idea of it, but I just don't want us to have so much that we're trying to finalize and then we do it like half way.

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>> Yeah. And again, we'll have a full year calendar year to actually plan out for next year. So something I I think it's something we can definitely keep in mind for future events, but maybe just for time sake and not to stress any of us out, just removing it from the roster.

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>> Okay. >> Um watermelon feed. Where are we getting the watermelons? What's the cost of that? >> That's something >> I think they're like $7 a piece at Costco. So, I'm not sure if that's high or low for a watermelon.

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>> Or should you buy from local who donated to the fireworks? >> Yeah, like some of the local vendors. >> Does Peeper Farm grow watermelons? >> Uh, I'm not sure if they >> cuz they do corn, right?

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>> They do, but they want to be ready now. >> All right. Local. So, is it something that we may want to consider striking also? >> I think if we can't firm up a budget for it because we're going to have to pay for them or get them donated and then we

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need to figure out who's Yeah. who's going to man the station? >> Is is it a contest? Is it like, you know, I love the idea of it, but I just I'm thinking logistics and not >> being overwhelmed with things >> because we're as far as Mike is ruled

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out. Mike is at at Rail 19. We're not we're not bothering Mike that day, >> right? >> Check in with Mike, but Mike is there. >> So, is a watermelon feed a competitive thing? Like, how fast can you eat it? Or is it more of like here's watermelon

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free for all, you know, hydrate and have a little snack? I guess I I've never done one before, so I'm uncultured on watermelon food. Wow. >> Nor have I. I don't remember whose input that was, but At this point,

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>> Steve's >> okay. I feel like at this point we can strike it. Yeah. Just because the logistics piece again, >> where are we getting it? >> And then how much do we need? >> And I'm not mean to to uh dissect this apart, but I think there's a reality here that we need to streamline our

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focus. >> Yeah, absolutely. >> So 5:00 and then and then as far as the locations go, so the tug of war and corn So tug of war is at 3 R center. corn poles at um rail 19 >> and then >> and do we have the rope and stuff like

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that for tugof-war or where are we going to get that? >> I was just writing that down. Maybe to school. >> I I work for a PE equipment company. I can probably go. >> Oh my gosh. Yes. >> Oh my gosh. Can we play big bass? >> They have watermelon. >> Gaga ball.

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>> Not so All right. >> That'd be awesome. >> Same with like field races. Like I can probably get a bunch of like field day type. >> Oh yeah. Oh, that'd be awesome. >> Perfect. Cuz that was my next question. >> Kang of Saxs or whatever. >> Potato sacks. >> That would be awesome. >> Yes, please. >> Yeah, cuz potato sack race or like the

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three-legged race. >> Yep. >> Um, all of all of the things that require simplicity. >> So, but I I want to clarify though. So, who is cler who is operating the activities at the 3R center? >> That is the other question. I know the

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ambassadors, I have it on the events calendar for the ambassadors and the candidates, but again, we need chaperones with them. And >> I cannot I physically myself do not want to commit to being stuck in one spot. Not stuck, but you know what I'm saying. I want to be able to go to where I'm needed to help.

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>> Um >> because I guess I was picturing that it was going to be Well, Seth, you're running the show at the three-hour uh school, >> but >> I just did the flyer. what you got out of that.

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>> I'm totally happy to do that, >> Seth. Thank you so very much. Thank you. >> No problem. >> Because if you were at if you were at 3R and I was just picturing Josh, are you at Trishka Park then? >> I can be I can bob back and forth. I mean, wherever needed,

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>> that's kind of what I wanted to. >> Yeah, right. >> If there's like field races starting at 3:30, like Curry and I can run over and get that started. And then once we're no longer needed, >> we can pop >> to set things up then we can go back or >> so tugofwar cornhole or do are we just

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saying activities or do we need not trying to dissect this but >> well I think cornhole needs to be I think its own category since that's >> special like here's the uh rail 19 column, here's the 3R center column,

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here's the Trisha Park. Yeah, >> I mean I think what's proposed here to schedule events. I mean it says what it the time what it is and >> Yeah. >> So if we just separate out tug of warhole identify location >> and like I said I didn't want to dissect it. I just want to make sure >> people >> same

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>> page they know where they're going. >> Yeah. You know if this is what we're going to be advertising we probably want to put you know the address of the schoolyard three landmark. >> Yeah. >> Cuz 90% of the people don't know what that is. That's

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>> so the addresses could go like >> they're going to go to the school. They're going to go to the school. >> Yeah. Lale school. Yeah. We'll have a sign there. Nope. Wrong school. >> Wrong wrong school. >> This is too new. Um okay. So we can cross out scavenger prizes. Sorry. Go ahead.

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>> Well, so I'm just uh are you referring to a group that's going to help that that can volunteer to help? >> Yes, the lawn ambassadors, but they are all minors. Yeah. So they have adult chaperoons with and

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>> they and there are candidates as well. So and there they will have specific shirts, you know, that they'll be wearing and sponsor sashes and stuff. So you'll be able to tell who is involved with the ambassadors, but they I have them as of now stationed at the three-hour schoolhouse helping with kids

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activities. >> Okay. >> But again, they are all, you know, children, so they need guidance and supervision. >> Yeah, they certainly are not the leads. I mean, we're talking what, 8 to 18? >> Yeah. >> Mhm. >> And I think it'd be great if we had like maybe um a signup genius or something

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like that to throw out to the community to get some people committed to specific shifts um >> to help out. Even a 2 hour shift from 3:00 to 5 or 2:30 to >> Yeah, I think 2 hour shifts. >> But we'd want to start it beforehand so

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that they can be there ahead of the game to help set >> initial stuff up. Yeah. >> So then who's in charge of that? >> Well, um, do you know how to set up a sign of genius? >> I don't, but I can figure it out. >> Okay. Otherwise, I'm happy to help you, too, if you want. But I think we really

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need to get that going, too, and start putting it out so that people can start signing up to help out. >> And it's not, we don't need that much help, but we do need people kind of stationed at different places. >> Yeah. >> Yeah. And as part of that, you're going to have to identify how many people you

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need. >> Yeah. Right. So, like, do we need four? >> So, when you sign when you organize that, it's going to be sign up genius. Yeah. And it's going to be >> four. >> Mhm. >> Okay. >> And then four for this slot. And Yeah, >> I see. >> Yeah. >> Okay. >> It's really slick once you have it all set up. But

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>> sweet. >> But it I would rather have a few extras just in case people something happens, somebody's sick, somebody doesn't show up when I I want to be optimistic about volunteers, but >> I do too, but sometimes things >> been in charge of volunteers for community days. >> Yeah. Yeah,

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>> why not? >> Everybody always does what they say they're going to do. Come on, Jo. >> Just just trying to be a realist. And maybe I'll be proven wrong this time. Hopefully I am. But >> do you hear that everybody? Let's prove just >> Hey, great. That's that'd be awesome.

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>> No, I would love it too. >> Just a realist. And >> No, I know cuz I work with trying to get people to volunteer and it's like pulling teeth sometimes. >> Um, >> so I almost need to have like a backup plan for volunteers. >> Yeah. So this table,

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>> right? Right. >> Uh scavenger prizes can get ex can get stried. >> Yeah. >> Um relay races. >> Um okay, let's go back up to the event. So smoke is going to be set up at Trisha Park.

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>> Yep. From 6 to 10. >> Perfect. >> But but hang on though. So I'm I'm confused what's happening at Trishka Park. So, are we even going to have anything going on there after the TCU soccer exhibit?

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>> I don't >> uh that that's a thing. >> So, I think cuz won't people want to start like setting up their blankets and chairs and whatnot cuz isn't that like a prime viewing spot? >> Yeah. >> For the works. So, I feel like if we have the the TCU stuff because um

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they're going to just kind of do like skills like fun events that everybody can get involved with too. >> So, then the TCU stuff is occurring from what time sundown 7 >> 3 to 7 >> I think would be a good fair time. What What do you think, Josh?

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>> Yeah. What? Sunsets's like right before 9, I think. >> Yeah. >> Maybe even to 8 or between 7 and 8. they can stop. >> Yeah. >> But I give enough people enough time for >> I just want to make sure that I know that we're putting time into bringing

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vendors there that it just doesn't fizzle out. >> I think people will go there early to like as soon as it's open for them to go and set up their little viewing area. They're going to want to set up and then >> they can go and get something to eat

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and, you know, >> hang out at their blanket. Then we're going to have to figure out how the way to to barricade that off because we cannot have >> golf carts side by sides driving on that >> on the field. No. >> Not only is going to cause damage, we got sprinkler heads. We got all kinds of stuff.

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>> Man, do people actually >> Yes. >> Yes. >> Oh, yeah. >> Yes. >> People are lazy. >> Yeah. >> They will whatever, right? >> So, no golf carts and ATVs and what? Lawnmowers. >> No, whatever.

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moving vehicles on the soccer fields. We need them in good shape. >> Maybe we add another banner to the to the list of banners. >> No vehicles. >> I think it's going to be more of a presence. >> No, it's going to be a physical barrier. >> Yeah, like the orange fencing or

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something. >> Yeah. >> And how do we get that? Is that through the police department? >> We have some. >> Uh we'll work with public works on that, but >> Okay, cool. Um, and then like the kickball thing, I don't think we need to have that if we're doing the soccer >> at Trish,

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>> right? And I more so just wanted to have that as a backup option in case the soccer end earlier or >> and people I think like if it ends early, there will be enough kids with soccer balls there that they'll sit they'll be out there running around still kicking at the nets.

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>> Um, >> yeah. >> So, what nets are we going to have up? >> That's what I'm trying to firm up. Are we going to have the 10U or the 12U? I'm trying to figure that out. So, I've been Darren answered me today that he is going to be there and we're trying to get the logistics squared away.

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>> And then they're just going to where they are, they are. >> Yep. We're not making any field. It's >> Well, no, not that, but we're not moving them out of the way for >> for nothing. >> Viewing. It's like No, >> this is where they're at. >> Yep. >> Yeah. >> I think that's fair. >> Yeah.

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>> Pick a good spot. you know, plenty to choose from. >> And then as far as >> looking up anyway, but >> yeah, exactly. >> As far as vendors go, I I know that uh I'm helping out. I'm reaching out to Homa and then it was Meat Madness and I

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reached out to both of them. >> Okay. >> Um because it's there on the mobile food application, we need a certificate of insurance and that is the city of Lndale. we at least need to have um a a

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state food license from these from these uh local businesses there. So I I have not made any contact with Andrew. I've not rece from smoke. >> Oh, that is my fault. >> I have not received and I I'm just going on record here that I have to have this

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these applications >> um executed. >> I think what you're saying is no application that's been submitted as complete. >> Yes. Thank you. >> Well, I thought like well because we talked about Kona and >> Y >> uh Yang Yang

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Yang. >> Yep. And I have both of those executed. >> Okay. So, there are completed ones. >> Yep. And I'm working in lie with Katie Berg also for the Lawale Community Foundation. So, I actually I showed Joel that the other day. I'm like, "Okay, I

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got six like official, you know, mobile food applications here that are that that have been signed off on." >> Okay. >> But I'm just saying that we need to have completed applications. I'm trying to help out as much as I can, but nobody's getting back to me either. >> Oh, really? So, they're just

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>> So, I need to hear from Meet Madness and then please contact or reach out to Andrew. >> Okay. Um, yeah. I had no idea that they didn't get back to you. meat and smoke.

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>> All right. Thank you. >> Should we keep on going through the schedule? So, >> so just to confirm then the So, what do you want me to come up with activities for the >> That's a really good question.

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>> I think that would be ideal. I can help. Um, but I think Yeah, >> just the simple, you know, kind of like the PE equipment, three-legged race, potato sack race, >> and it can just be set up, you know, the ambassadors can definitely help with

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each relay. Um cuz how many are there? Eight. >> There's um I can look at how many have signed up. Uh we have seven candidates and five, so 12 total, but I don't know that all of them aren't available, right? >> So, so that you want to do that at the

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school. I think cuz I thought they could be helping with kids and interacting with kids more and and it' be like in the schoolyard. >> Yeah. >> Um so we're going to have um >> the flea market. >> Yeah. We're going to have 20 vendors for the farmers market and they're going to

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wrap around the lefthand side and towards the back of the schoolyard. Um and then I kind of figured that other that right-hand schoolyard in the back space we would just fill with those activities. Mhm. >> Um >> um so why don't I just come up with a

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list of things? I'll shoot it to you guys and you can >> Perfect. >> Yay or nay stuff. >> And Seth, I can start to um just looking at what we have at my company and then I can shoot some ideas based on stuff that I can get. Y >> and then we can yarn or stuff from

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there. >> Okay. Is there certain things that we want, >> absolutely want and don't want or >> I think potato sack race, three-legged race, those aren't easy. >> And tug of war like I >> preferably money making stuff we can bet

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on maybe >> I mean even like well I don't know how it go grass but >> you know if you're competing you can't uh bet right. >> Potato potato s >> Yeah. Yeah.

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Yeah, great. That's what I'll do. And you want to just let me know right away, Josh? >> Yeah, I'll do that. >> And um I can also should we maybe talk to uh Triumphant about borrowing some of like their, you

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know, giant Jenga or whatever those like giant outside games or do we want to keep it from >> I can get giant outside games, too. >> You can get them. That'd be great. >> We have Jenkins. >> I've talked to um Triumphant Life about

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having a something going on there, but we just don't have the volunteers um to run it or do anything at this point. So, >> okay. >> Yeah. >> So, um >> it's all about volunteers >> 100%. >> Yeah. >> Just one last question on that. So, >> maybe next year.

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>> Do you want to run that from 3 to 7? Is that what you're thinking? Um, what did we finalize on the schoolhouse open? 3:30. I thought it was 3:30. >> 3 to 7. >> 3 to 7 for the schoolhouse being open, right? And then

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>> Okay. Same for the farmers market. >> Yeah. >> So, I think keeping that aligned would be great. >> Sure. >> Kind of makes it easy on the on manning everything and bouncing around, you know. Um, and the carriage rides will be

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going from 4:00 to 7:00. 4 to 10 is what we decided. >> Perfect. >> Um, will you shoot those times to me because then I'll I'll actually update that in that flyer so that it's a little bit more inclusive. >> Yeah, I can uh kind of just re

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rewrite up just the general schedule so everything's got a time stamp and a location. Mhm. >> Um, great. All right. What else is on the schedule here? >> Um, >> and then were we adding the American

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Legion to this also? >> So, I I want to, but they just had um their last meeting up Thursday. Uh, so there's going to be some logistics coming into play there at the Legion.

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Um, but I'm pretty sure they're a go for a car show and like burgers and brz and specials on the patio to help draw people down that way as well. >> Nice. >> The Legion has to be involved. I mean, this they're part of our history. They're part of why we have freedom.

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>> So, I think it is really important and I um had asked them to more focus on the the early end of the deal since rail is doing the later end of the deal. >> Yeah. And same with smoke being at Trishka. So >> So I think I can hopefully have an

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answer by the end of this week, but I'm tenatively speaking uh car show and burgers and BRZ on the patio. What time would we >> are they organizing the car show since they have experience doing that? >> Yeah, they are. We have We are not going to do that.

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>> All right. So none of us will have to be assigned there. It's so American Legion is taken care of. >> Yeah. Woo. They should be self-sufficient with their >> um should we hope for like a 3 to seven like keep that in terms of the time frame?

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>> Or 3 to eight. It could be for a car show, you know? >> Yeah. >> It's still light out enough. >> That's true. >> Yeah. >> Um >> well, and they're just going to stay there. They were just going to leave when they want to leave or >> Yeah. It's kind of like a roll out or whatever. >> We want them doing

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>> the burnout. We'll save that for community day. >> I don't >> Is there certain people that we want to maybe send a special invitation to to attend something or >> I was thinking um I can reach out to the

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neighboring royalty uh groups to see like Kalachki Rice County Fair uh Jesse James. Um I don't know like fair like I don't know I can reach out to my connections in the royalty world if we want just them to come and meander

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around and make appearances. I know this >> we get invited I just sent off for the council something about in Montgomery for >> check this and that and >> yeah so I think >> get invited to me and >> yeah inviting our neighboring community

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like city councils like any staff anybody who wants to be a part of it and if you want I can create um an invite if you want based off of once we get this more finalized too or I can do something just more generic and shared in the

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group chat I can get that done the like in the next day or two. >> Cool. And I just wanted a quick note. You just kind of sparked something for me. I know nothing about Czech history, but I know it has a lot to do with Lndale, and I think in future events,

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maybe focusing somehow on Czech history. Again, I I know nothing about it, but I know a lot of Londons and generations past have come from that. So, your assignment is to write a

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4,000word essay about check history. No, I'm just kidding. >> Have it due by next week? >> Yes. No, it's due Friday. >> Uh, co-pilot >> APA citations, too. >> Um, okay. >> Well, we've got, you know, former mayors, council members that, you know,

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have contributed to Longdale's history. >> Yeah. Um, we can send out invites, too. >> I wonder if the liquor store would have any interest in doing like a tasting or something that day. >> No, no, >> no.

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>> Trying to be creative, guys. >> Again, it's staffing. >> Yeah. >> And the coordinating with the vendor. >> It is also the day. It's a Friday before July >> we're on a Tuesday video. >> Yeah. But like the liquor and beer vendors

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would not have availability. >> Yeah, you're right. >> So, as far as uh this version uh that's of the flyer that or the schedule for the day, Seth, are we getting all your questions answered here or is there anything else that we want to update

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here since we're all together? >> I think we got it. You think we got it? >> Yep. All right. >> Yep. If anything else comes up, just email the group. >> Yep. and I will kind of reddraft um the schedule with solidified locations and timestamps and then I'll get that

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emailed over to you. >> But the graphic looks great. I mean, what do you what do you guys think? Do we like And do we like the general timing of everything that's laid out? >> I think so. >> I think it works I think it's got a great flow. Um

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>> there's a little overlap in different areas, but it also makes for good rotation. Um especially if you know with the carriage rides kind of doing that loop >> I think >> and I think people are just going to go to what they want to go to based off of

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their interest regardless of the time. >> Right. Exactly. >> Right. >> I think what I will do is in the what to expect. I'll just actually break that down into the school um rail and >> the three locations we said. >> I like that idea.

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>> Okay. >> Like what to expect besides no AC, you know. Yeah. Portaotties and >> outous. Outous. >> Ringing bells at 2 a.m. >> So, we have face painting on here. Did we get a price for that? >> No, she's going to char from what my

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conversation was, she's charging people to >> So, she's actually a vendor at the farmers market now. Um, and I got to meet her this last weekend. So, they charge every individual and whatnot. So, they're taking care of themselves. just out of that with the kids and that's

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what they did. >> Awesome. Yeah. And they're >> infused with the market vendors. So their placement will be >> according to Addie. So >> something we don't have to worry about which is nice. And she did say she could theme the painting style to patriarch in

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America. >> Yeah. Beth is great. >> Yeah. And are those her daughters that she works with? You know, it's a >> she's done a couple. She does it at the uh kids bingo and then she's done our triumphant life. >> Oh yeah. Okay. >> And then also should we be recognizing

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Steve Oka on this uh because he will be a critical or very important factor of the tour of the the historical landmark of the >> schoolhouse tours by Steve Vipka. >> It is for sure committed. >> So um

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>> so put that >> maybe we can have that conversation offline. >> Yeah. >> Got it. >> Yeah. Um, >> but I would like it would be nice to have recognition like the whole like a whole sheet of recognition of the donator, you know, all the things.

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>> Um, well, maybe the contributors to this >> you. So, I have a note from Steve um for tonight, Steve Churnney, sorry. Um, and it's regarding Steve Voska. And I think, you know, amidst them

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working together, we could ask Steve Churnney to maybe get a a give us a written kind of history of Steve Bose and his involvement in the town. Um, you know, I know he's done the video on the

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website and many people know him for being a part of our history and knowing all of our history, but do we have like a written PDF even just of like kind of a little bio of Steve OPA and his involvement with Lndale?

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>> Uh, we don't have that. No. >> Okay. Um, so the note from Steve Churnney since he's absent tonight, I have added a I'm just going to read the message, >> right? >> Uh, and I quote, sorry, uh, I have added

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a drone to our production. Besides filming with Steve V, we will have a video of the entire city of Lndale. This will all be completed by the second week in June. So that's that's the update in terms of so they are working together and I did

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get confirmation from Jamie um that the Steves have been collaborating. So um I every time I'm at the feed mill I don't see Steve as of late. So he's

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usually out in the yard um working. So I haven't had a chance to personally connect with him yet. But I am looking to do that especially just uh with Churnney absent whatnot. So um but I wanted to share that update in his

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behalf. In terms of mine, do you get everything? >> I think so. >> Okay, awesome. >> Uh my updates, we talked about the fundraising updates. Um, and that's really Josh's update, but I just in

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terms of the committed stuff and feed mill potential donation coming in. Uh, the farmers market, like I said, we have 20 vendors um plus or minus a couple just depending on um the market availability that weekend, but all of the vendors are aware of this event. So,

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>> and you will be coordinating that. >> Yep. And so, I'm also on the planning board for the farmers market. So, it's three of us working together and I'm able to get confirmation on who is for sure RSVPing and whatnot. But the

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farmers market will be full and present at the schoolhouse. Um Ben with Heath Valley Farm, he has offered to park his tractor somewhere if we're interested. Maybe by the school schoolhouse um or

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Trisha maybe, I'm not sure. Or >> by the Legion even. I don't know if that coincides with classics at all, but uh we have a tractor opportunity. So, if we want to have a tractor available, um I thought that would be pretty neat,

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especially since we're not um utilizing him for hay rides. He did provide a donation at Blue Level. So, um kind of getting his name out there in some retrospect like this is their tractor and they donate hay bales to different

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events in town and whatnot. Um, and I know a lot of people use his services. So, um, I have talked with Lisa from RR Revival. She is still undecided if they're even going to be open that day. Um, honestly, I was kind of surprised to

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hear that. I thought she would for sure want to take advantage of No. >> Well, no. I'm just thinking it's the Friday the 4th of July. Yeah. You know. >> Yeah. Um, I just figured with the events going on, maybe she'd want to optimize on that. But she has un she's undecided,

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so it doesn't sound like there would be flea market vendors over there. She's got her own contacts. Um, but she could change her mind. I guess it's >> And I haven't heard from her. I'm just >> Okay. Yeah. And um I just >> kind of get to this point. You have to

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assume undecided. It means no. >> Yeah. Right. um for merch for t-shirts for the committee and um upwards of other volunteers. Um I'm I've connected with Katherine

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Tupi with Golden Arrow. Um she's a local printing company and um she will be opening up a print shop hopefully eventually in town. So I really think it'd be awesome if we could support local. I'm waiting on her to provide a

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quote or um I did bring up an opportunity, you know, maybe we could do a promo deal where maybe she donated her services and we promoted kind of like Heych Radio, you know, like a little trade deal. Um I'm not certain

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that will happen, but she is working on getting designs mocked up and a quote for us. Uh Ki did recommend someone else that she knows. Um they did get back to me with a quote. It's it's kind of a rough estimate. It depends on how many colors we want and

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>> um obviously we want to air on the side of low as as possible. If we want the logo, that's going to be a few colors, but it would just be on one side of the shirt. >> And then we could do like an all white print on the back. You know, even if it's other other business logos on

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there, if it's all white, it would still look good on a dark shirt. Um, so regardless, we're looking at about 15 to $20 per shirt with a 12 shirt minimum. So looking at 250 um,

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minimum that would cover all of us and then a handful of other people that would be interested in wearing a shirt. And then if we wanted more for other volunteers, maybe if public works wanted shirts or, you know, I'm not sure if they're what their staffing is going to

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look like that day or um I would >> I don't think there's going to be any staffing from public works. Okay. >> I think like I said, you're looking at the volunteers right here as far as I'm concerned. >> So um yeah. So you suggest just personal

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payment for the shirts? >> I think so. I don't have a problem with it. If we wanted something, >> but if we need 12 shirts, then who's gonna cough up the other, >> you're almost gonna have to do self-payment because you can't go one half, you know,

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>> dozen of one and six of the other because if you're saying that you can't use fireworks funds for anything but fireworks, you can't buy shirts. >> You know, we have to be careful where we set our precedents. You know, you can't say we can't spend

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it on anything but that and then start spending it on other stuff. That's >> That's a good point. In that case, I would want to see like an itemized who is straight memoed fireworks deposit or donation only versus who's flexible,

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>> you know, cuz then we can see where that wiggle room. I feel like in the future we would need to budget specific categories and market it that way for people to make the donation because right now all we've marketed is fireworks. >> That's it. So everybody I think is under

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the >> presumption that everything they donate is going toward the fireworks show which we need that cuz it's $18,000 right? So, but we going forward we would need to budget that plus the other expenses like if we wanted to um itemize

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>> everything and make it very clear. >> Yeah. And then um >> what was the quote for shirts? >> Like 15 to 20 a piece. That's two-sided print. >> 15 to 20 a piece with a 12 shirt minimum. >> 20. Oh yeah. So 20 240. Mhm.

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>> And that's going simple in terms of the printing and the if we have more than one color, they have to do a heat press. If they do just one color thing, they can just screen print it. So, >> I'll pay up to 250.

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>> Okay. Thank you. You'll get a t-shirt out of it. >> Do you have a logo? >> Uh, we do have the logo. I think you had it, right? And then you sent it. I think

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>> I have it too. I think I even have it uploaded in Canva somehow. So, >> perfect. >> Um, >> so it in terms of design, you know, it's really just finalizing how we want it to look on the back. Do

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we want the logos of the companies? Do we just want a list? >> Probably a list of the names cuz that'll be easier. >> Yeah. less um screen charges if there's any setup. Sometimes there's different setups for >> all the different logos that they need to do. So,

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>> well, and I was thinking too like if we're going to try to go on the low end just doing, >> you know, all black or all navy or all whatever color and then it would just be like the the PNG or SVG like silhouette

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of their logo so it all be cohesive. But >> do we need to look back to what our sponsorship thing was? >> Yeah. Um cuz really >> Dang, I have a whole stack in the Jeep, too. >> We can I just

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>> Yeah, >> red, white, and blue. >> Yeah, makes sense to me. >> I like that. Yeah. And I mean, I'm totally down for a fun design. I just And they're gonna

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like do a mockup for us, too, no matter the company we go with. >> Um, I know Golden Arrow for a personal uh request, she sent so many different mockups and design ideas that she just came up with. So, um, I do really hope

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she gets back to me soon. I will send a followup to her cuz the more local we can go, the better. And especially if we can work up a deal and not have to pay anything or pay less and promote, you know. >> Yeah. >> Kind of a win-win.

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>> Um, >> sorry. >> Banners. Um, we need to solidify a design for the banners. Um, and then confirm how many we want to order. Are we going to have one at each location? Is rail okay with us having a banner

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over there? Um, my thought on the banners, we would use Founders Festival logo on the one side and then have that like the sponsorship level that got the banners like have it listed so that

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we don't have multiple banners all over the place. We have it all on one. these are the sponsors of this level that made this happen. Thank you. Like a big thank you to this blue level sponsors or whatever it was, you know, >> red, white, and blue. >> Yeah. And then like but have it like so

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the blue would be on one and the white and then red or whatever we I would have to look back at the logistics, but the if we went with Banner Buzz, the company that I've used a lot, it's very reasonable. $6.99 a banner. Uh there is a shipping charge, but there's no um

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like setup fee or anything like that. And they have been really good quality outdoor metal grommets, you know, and we can get multiples and they're pretty quick turnover time. Um as long as I have high quality, high resolution logo um so that

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>> we're just doing the Okay. >> Yeah. just list and then we're going to I I personally I just feel like if we list the names of the companies as the sponsors, >> it's easier on us too cuz not every >> company has a logo, >> right? Well, >> coming from the social media perspective

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trying to get the logo files or pulling from their Facebooks and then it's all pixelated or like >> I've just listing off is >> the way. So, >> and that lead time I would have to get them ordered no later than the first

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week of June. >> Okay. >> So that we have them on time. >> And what size do we want to do? >> Well, the $6.99 banner is a 3ft x two foot. So, >> you think that's good enough? >> If you go right now to Trisha, we've got some TCUSC um sponsored. Yeah. Okay. So,

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that is the side. I think it's a decent size. It's not too big, >> manageable, so it's not going to be whipping around in the wind. Um, and we can figure out how to mount them or put some stakes in the ground. I don't know what we can do, but I feel like that's a

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good fiscally responsible price. Um, we can buy multiples, have three different, >> you know, three sets of them to have at the locations. >> Yeah. Three. Three total. >> No, like three sets. Well, like if we

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have the blue I need to look at the sponsorship, but like all the if we were doing banners and I I personally think since it is such a like a good deal for the banner, we should give all of our sponsors a shout out. So, we could put the blue, the red, the white, you know, and then I'd get like three

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>> on their own. So, thank you blue level sponsors. Thank you red level sponsors. Thank you, white level sponsors. And then like they each have their own >> Yes, I see. Now, >> and then have three of each to put up at each of the locations. So nine total. >> Yeah. 3 * 3.

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>> Yeah. Yeah. >> So 9 * 7 is what? 63 plus a little shipping. I don't know like 15 20 bucks for shipping. >> So 80 bucks.

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I got a math. I can't long day. >> I just think we have to go back to our original sponsorship thing. >> Yeah. >> Yeah. No one's getting, you know, I hope they do, but I highly doubt anyone's getting additional business because their name's on a banner, >> right?

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>> But if someone donated $3,000 and someone donated 500 and they're getting the same benefit as the 3,000, >> I think we had this conversation a couple meetings ago. Hey, wait a minute here. >> We would I want to do extra for the the higher levels like it says to

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>> more opportunities to market. >> Yeah. Yeah. >> Um it could be location based too. I mean, have only the red level at the fireworks location and then have the blue and white levels. But I mean, the

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schoolhouse is going to be a busy location, too. >> Yeah, true. >> I think we're thinking in this too much, actually. >> Um, >> I just need a number, guys. >> Let's say, >> as far as the number goes, >> $100 for banners. >> Yeah. I mean, there probably will be

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quite a few people that watch it from the soccer field, but >> 90% of town's going to watch it from their neighborhoods. >> Yeah. >> With all their neighbors. And >> mine better not. They better be down at the field, man.

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>> So, Sophie, that's your update then? >> Um, yes. I think I covered everything >> that I wanted to. >> All right, Josh. Um, yeah, not too many updates on the fundraising besides what's already been

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mentioned. Um, I did reach out to Tipsy Bullfrog, depending on how far far along they are in their um, putting together the building. Um, they are potential donor. I have to reach out to them at the end of this week um, to see where they're at and then they'll let me know

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so we can get them on signage if needed. Um, and then yeah, I just reached out to a handful of businesses, us starting in Montgomery. Um, and then filled out some forms and sent some emails to a handful of businesses. Um, so hopefully we can

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hear back on some of those soon. >> Great. I guess that's a perfect segue into reviewing and discussing the event budget. >> Thank you, Madam Chair. All right, Madame Chair, uh staff is requesting the Founders State Committee to determine and, you know, hopefully

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finalize the 2026 uh event expenditures or budget. The following expenditures have been recommended. Uh the carriage ride vendor, we're at a solid $850. Uh the event banners is 100.

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Um, and then at this time, current don donations raised at this time will not cover the event expenditures, >> meaning that hope we will hopefully achieve our 18,000 the initial goal of $18,000 for the fireworks. >> Um,

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we need to make sure we have portaotties at the schoolhouse and Trisha. I know we have one at Trisha now, but I feel like we probably need >> Yeah, it was on that >> and that would be an added expense to have the portaotties.

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>> How many at each location would you think? >> Well, we already have one at Trisha. Um, >> I think that's enough. >> But no, I think we need another one for sure. At least one more. >> How much does a porta potty run? >> 3000 350 if you get like a handicap

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accessible. And that's just for like the one day rental. >> Yeah. Hopefully whoever Johnny on the spot we contract with. Hopefully we can just coordinate with them and get our same pricing. >> That'd be great. >> Johnny on the spot. >> So then how many? So, what's the

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>> I feel like we need three additional because if Jason's getting some for down that end for the band and it's going to be like bar barricaded in, you know, I don't know if we need anything down that way. I just

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>> So, a handicap one at um >> I think Trisha's already a handicap, isn't it? >> Correct. >> Yeah. So, we just need we could get a regular and then Yeah. And then a handicap and a regular for the schoolhouse. So, >> there is a regular bathroom actually in the schoolhouse.

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>> I know, but do what about clogging up the plumbing? It's old. >> I mean, people are going to be eating some a lot of food that day. >> I'm worried about the toilet. >> Oh, there's no more watermelon seeds. I know. >> Yeah, >> we can just put out buckets. The five

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gall's too old to do that 1903. >> Yeah. At three. So at the three R center. So one handicap uh portable and then one regular and then at Trisha Park one regular. Is that >> Yeah.

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>> I can work with Joe Dornfeld to come up with an actual cost there. >> Perfect. And then I feel like everything else is pretty self-sufficient aside from the band issue that we need to

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>> right. Um, >> but otherwise I feel like like the farmers market's self-sufficient, the food vendors are self-sufficient. >> Um, >> it's nice. >> Yeah. So, everything self-propelled >> is >> Yeah. What do they do at the farmers market for bathrooms?

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>> Our our revival cuz we're on their property. >> That's nice. >> Yeah. It works as a handwashing sink, too. >> That's really nice. So, one question I have talking about budget and money. So, I feel like we maybe need to do another

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push on social media about anybody can donate and not just limit it to those sponsorship levels. You know, we already haven't been limited to that, but the current marketing materials have kind of been where if you can't donate $500, they're not going to donate, you know.

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So, I just threw something together. It can be changed easily. Um, >> I think it looks great >> and it's in the packet, but I feel like this is something that we could share out and and promote. Like if somebody wanted to donate 50 bucks or whatever, I could add a thing in there like specify

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if you want this to go to fireworks or the event like or it can just say cuz this isn't saying that you're donating to the fireworks necessarily, but it is saying bringing back fireworks. So, I don't know. I can tweak it however people want, but I really think we need

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to do another push and get some more money coming in to help cover these additional costs like the carriage rides and stuff like that. >> We are scheduled for May 29th for that flyer. >> Okay. So, as long as we make adjustments

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by then, we're good to go. >> I kind of feel like we need to put it out sooner. >> Is it possible? because we got to get this going and push it and let people know that if you want to drop 20 bucks off at city hall for the founders fest, you can do that sooner rather than

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later. >> Um >> cuz I'd like to have all the funding taken care of from donations and not have to like go into any >> Well, how soon do we have to sign the contract with well with the carriage rides? uh day of and or she said day of

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or I think she even said day after it could be paid. So um and payment in full. >> So is this what you're talking about, Krie? This one here. >> I can add a disclaimer to it. You can donate to the fireworks or donate to the

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event as a whole or whatever you guys think. Or if you like it just as it is, we can push this out. >> Well, yeah. And just in that blue box, can you put, you know, donations of any amount accepted expenses to be, you know,

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>> Yeah. to use >> event to cover event expenses such as >> Yeah. Yeah. Yeah. I can >> the job. >> Um, >> hey, we've hit our goal of fireworks. Now we need to pay for everything else. >> Yeah.

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Uh so uh we in terms of social media side of things, we initially planned on uh getting a short form content out with the police, but we are still waiting on cameras and the content skit idea is

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revolved around the bringing of cameras. Um, so if staff is okay with replacing that schedule day, which is this Friday, coming this Friday, >> um, we could do Founders Fest promotion

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instead that day for a post. >> Just we're waiting anyway. So, >> cameras aren't coming anytime soon. So, >> okay. Bummer. It's a great It's a great idea, too. Maybe not >> Maybe not a public works kind of idea,

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but Hurry up. It's just a hurry up and wait thing, that's all. >> Okay. >> Um Okay. So, if I say donations of any amount accepted toward the event fund and then event sponsorship level start at $500. >> Does that sound >> Yeah, but aren't we getting away from the 500? >> That's what we just

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>> the event sponsorship. Yeah. Or just take that out. >> Take out the event sponsorship. Okay. >> Yeah. >> Yeah. Cuz >> we wanted from the levels and if they happen to donate of a level, it's like surprise. So, you get a little extra promotion.

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>> Yeah. Okay. I got you. >> Um, so I'll post that flyer on Friday and >> I will reshare it with the group after six. >> You're doing it right now. >> I'm literally doing it right now. I want to get this done. We got to do this.

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>> I'm about action if you don't already know that. >> So, we are still on course of not requesting any additional funding. Is that correct for the event? because I know that Sophie and I talked that, you know, there be be need to be

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an itemized list presented. >> Yeah. Um I personally feel like it wouldn't hurt to ask for additional support in case we fall short cuz then what do we do? >> Like how much short?

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>> 1,500 to cover everything you have out there. >> And then we cover the committed if that makes sense. So, >> and then pay it back if when we get fully funded, then we put it aside for next year or do we pay back what we ask

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for or how would that work? >> I mean, I guess really that's up to the the committee as far as what how you guys want that to work. cuz I'm just thinking we need 500 for that. We need 850 for that

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>> and then >> what are we at right now? 17 >> five >> 175. So we need >> a 500 and then we need an 850. >> We need two grand >> to cover everything >> to have a tiny bit of a cushion. But in

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terms of what we've And that's technically excluding contribution to the band. >> So that would bump it up to >> But that is going to be we I don't think we can include that at all.

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>> Right. >> I I don't think so, but we can we can confirm that. >> That sounds like a Jamie expense. Just tell them I'll buy five bags of feed this. >> So, okay. So, just right now I want to

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make sure that I I have my notes correct. So, as far as So, carriage vendor uh 850 event banners 100 three portables unknown. >> So, how were you coming up with 2000?

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Um, I did not include the portables in that. Um, I guess I put a note about Joe Dornfeld and I that distracted myself in my notes. So, >> okay. >> Um, if we're thinking three, would you say $300? 350 per day

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>> for three, that's another,000. So, that'd be asking 3,000 then. Okay, I just emailed the updated donation flyer something. >> All right, so okay, hypothetically right

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now 3,000 for portables. All right, carriage vendor uh 850 event banners 100 uh three portables 3,000. That's what That's all >> for three. That's a lot. >> Oh, it'll be way less than that. >> Okay. Three. Sorry, I was saying 3,000

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total. 300 each for each porta party porta potty. If we're getting three, it's a,000 total. >> Okay, got it. >> Um, with hopefully cushion in there. >> And I'm hoping it's like >> less. I'm hoping it's under 200. >> Well, I feel so we had a wedding on our

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property last fall and I feel like it was way less than 500. >> Okay, good. >> Cuz we have a contract with them. So yeah, hopefully >> they can hook us up. >> Honor that. >> That'd be nice. >> All right. So that's what's in the budget so far. >> All right.

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>> So what are we doing about the band? I think the suggestion was made to get the last donors to pay directly to them because aren't you guys saying that it can't run? >> I don't think so, but we can confirm that.

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>> Yeah. >> So, we just have to ask specific people. >> Yeah. So, instead of making a donation to the city, it's just they were >> if they're not willing to do it, I got the funds set aside now. So, I'll pay for it, but I'm not.

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>> It's kind of tall. >> That sets another precedent. >> I want the band. >> Yeah. So, when the next >> I don't like it. >> I know most of the people in the town want a band. I want a band. >> So, the thing is though is if I fund the band,

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the committee and the city can't take any credit for having it. >> Right. >> Right. It'd be a It's a real main team function. That's what it is. Like that's how >> And then we'll get a banner for Mike. >> Well, you know, it'll just

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>> I'll take care of that part. >> Could go right on the stage. Man, >> I set the funds aside. It's that's all good. I'll take care of it. >> I agree that I think a band is really important and I'm

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not super excited that It can't be funded by or allocated by our donations, >> especially with the fire relief. If they said prior to this event being planned, you know, that they were willing to

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contribute >> specifically. >> Unfortunately, they have state law to follow. So, >> yeah, if it wasn't a state, >> and they follow state law, too. That's why they're donating to us and not right to Rail 19. That's why the community foundation, if they give a donation, won't give it to a a for-profit organization. they will follow their

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rules. So, we have to follow our rules, too. Like it or not. I mean, >> I just don't want us getting in trouble first off. >> So, in for future sake, let's say we ask fire relief for donation next year.

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Would they then give us only 2500 and then maybe rail another 2500 and then >> it's third party? >> You know, it just depends. >> Well, no, they have their rules, too. They have their rules, too. They're not going to be able I don't know all the relief rules, but I know I'm positive they can't donate to a for-profit

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organization. >> Mhm. >> They can't even donate to the um uh Easter egg hunt for the ambassadors, >> right? >> I mean, that's how technical it is. They have to donate to someone else who then can in and then in le donate.

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>> All right. So Josh and Sophie, do you feel like any of the remaining people out there as potential donors, would there be any possibility for them doing something like that? >> Um, I'm not sure what Feedmail is going

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to contribute, but um, you know, they they could contribute upwards of 500. They could even do more. I'm not sure. Um, suppose I could put Jamie on the spot and ask him like, "So, what do you

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think?" And, um, Josh, do you want to I know you've been reaching out a lot. >> The only one that like I'm that has potential right now is Tipsy Bullfrog, but I don't see them, >> right? I mean, they're opening up what

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in a month if that. Yeah, I mean all donations are wonderful and if people are kind of waiting to see how their finances are or what the total fund balance is that that's great, but I think we're kind of getting to the point where

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we need to start making assumptions of this is what we're going to get. >> Yeah. Yeah. And mathematically wise in terms of how many businesses we've reached out to and how many donations we've gotten, uh the number is

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12% and that actually includes donations from person or citizen parties, not even businesses. So, um I agree with that statement in terms of we're kind of looking at what we're getting and then,

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you know, hopefully the community foundation can pull through on the higher end of the grant uh at $1,000 and touch lawn sale as well with the 500. So, I guess as long as as long as we're getting Well, no, we're

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still not even at what we need. We'd be just shy of roughly $150 if we got all of the promised donations. Um, excluding what the feed mill would be giving. So, I guess it's a waiting game at this

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point. And >> if we do that final push, too, just to see. >> Yeah. Mhm. >> So, we'll do that Friday and let people know that all are welcome to donate

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and hope that we get funds. We will. >> Cool. Um, all right. Other business. City C or Corey. >> No, go ahead. >> Okay. City Council approved resolution 2026-27,

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a resolution accepting donations for the 2026 Founders Fest fireworks display. Uh the American Legion Auxiliary with $100, Triumphant Life Church for $500 and the Palavas for $500. Thank you very much

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you guys. Um at the April 30th, 2026 meeting. Um, that's really awesome to I mean in terms of the Legion meetings, we went to those months ago. So, it's really nice to have gotten a little something from the

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auxiliary. I know they specifically were really excited about this coming. So, um, that's great. And Scott Pilava and his wife, that's so awesome that they contributed to this. um and Triumphant Life Church

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also a huge asset to the community and um I'm very thankful for the external contributions that we've gotten. Kind of a nice little surprise to you know see on the agenda. So

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>> um is there anything else you guys? >> No. All right. Um the next meeting is Monday, June 8th, 2026 at 7:15. That is technically the last scheduled booked meeting um before the event. So um all

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hands on deck. I know I have quite the list of things to take care of and I will do that as timely as I can. Um so you guys will be seeing emails for me. Sorry in advance. >> No, it's good. I don't want to have a meeting just to have a meeting, but do we need to have another meeting besides

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one more or at least maybe throw out a tentative date >> like maybe a later June? >> Well, just I mean just throwing it out there or if just communicating by email is is sufficient. And I'm not saying everyone needs to make the meeting, >> right?

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>> But >> um >> just things go a lot smoother in person. >> Yeah, they do. Agreed. Um >> and there's a lot less time involved. My June is so packed in the nights. >> Um, do we want to

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go to the schoolhouse one more time? Is there an update on kind of the maintenance of the interior or anything? >> Uh, no. I've got it on my my list of things to >> to I know that's another public works thing. So, um, thank you public works

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for all you do. Um, I'm totally okay having another meeting, but I'm also okay with just kind of being communicative through email. >> Whatever works. I'm just >> Yeah. throwing it out there. >> My best date would be

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>> I mean, can you imagine the discussion we would had over email at this meeting? >> June 18th. It's a Thursday. That would be my first best evening. >> And the 18th. Is that on a Tuesday? >> It's on a No, it's on a Thursday. >> A Thursday.

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>> The 18th. Yeah. I don't know. That's just me personally looking at my calendar for the first available >> before or after our budget meeting. >> Oh gosh, that's a budget meeting. >> I think that's what I have on my calendar, but >> I got to put those on my phone. >> You know, I just maybe it's just easier

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just with people's schedule is to do it via email. But >> let's accomplish so much more and be a lot more efficient in a meeting. I think we all have something that needs to get done, especially before the next meeting. So, let's just be communicative where it's necessary. Let's get our

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stuff done. And if we feel like we need that one extra, we'll communicate. >> Communication is key. >> But we have to have it scheduled ahead of time, right? To like stick with rules of notification to the public that we're having.

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>> Oh, yeah. just um uh 3-day published. >> Okay. >> Posted notice. >> All right. I just want to make sure we're we >> Yeah, >> just remind me of that. I'll make sure. >> Um All right.

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All in favor to adjourn this meeting. >> Need a motion. >> Oh, sorry. >> Can I get a motion to adjourn this meeting? >> Motion. Seconded. >> All right. All in favor? >> I I >> This meeting is adjourned. Thanks guys. >> Thank you.

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>> Mikey, get in there.