>> Good afternoon, everyone. But the call to order this >> Good afternoon, everyone. But the call to order this 3/18/2025 Finance and But the call to order this 3/18/2025 Finance and Operations Committee meeting 3/18/2025 Finance and Operations Committee meeting when he was our been Operations Committee meeting when he was our been instructing. I'm the chair of when he was our been instructing. I'm the chair of this committee. I'm joined by instructing. I'm the chair of this committee. I'm joined by Chair Mansfield and the this committee. I'm joined by Chair Mansfield and the scripts. I will go ahead and Chair Mansfield and the scripts. I will go ahead and start us off with public scripts. I will go ahead and start us off with public comment. We have any public start us off with public comment. We have any public comment today. No public comment. We have any public comment today. No public comment. So move on to item 3. comment today. No public comment. So move on to item 3. Committee members have had a comment. So move on to item 3. Committee members have had a chance to review the draft Committee members have had a chance to review the draft meeting minutes from March. chance to review the draft meeting minutes from March. 4th. Do I have a motion to meeting minutes from March. 4th. Do I have a motion to approve? The minutes. I move
to approve the minutes. That approve? The minutes. I move to approve the minutes. That motion has been by Chair to approve the minutes. That motion has been by Chair Mansfield. I will second that motion has been by Chair Mansfield. I will second that motion. Is there any Mansfield. I will second that motion. Is there any discussion? Seeing none will motion. Is there any discussion? Seeing none will move to a vote? All those in discussion? Seeing none will move to a vote? All those in favor of approving the move to a vote? All those in favor of approving the 3/4/2025 Finance and favor of approving the 3/4/2025 Finance and Operations Committee meeting 3/4/2025 Finance and Operations Committee meeting meet meeting minutes say Aye, Operations Committee meeting meet meeting minutes say Aye, aye. Aye. All those opposed.
wasn't. And then all those aye. Aye. All those opposed. wasn't. And then all those abstaining abstaining. So wasn't. And then all those abstaining abstaining. So missus, griffitts of sitting abstaining abstaining. So missus, griffitts of sitting for the vote. That motion will missus, griffitts of sitting for the vote. That motion will pass and the many minutes have for the vote. That motion will pass and the many minutes have been approved. Move on to pass and the many minutes have been approved. Move on to action items for today. We been approved. Move on to action items for today. We have one for not 0, 1, action items for today. We have one for not 0, 1, business financial services, have one for not 0, 1, business financial services, revision of policy, 40 20 business financial services, revision of policy, 40 20 student fees and charges. revision of policy, 40 20 student fees and charges. We'll start off with a motion student fees and charges. We'll start off with a motion I move that the finance and We'll start off with a motion I move that the finance and operations committee recommend I move that the finance and operations committee recommend the Loudoun County School
Board approve staff's the Loudoun County School Board approve staff's recommended updates to policy Board approve staff's recommended updates to policy 40 20 student fees and charges recommended updates to policy 40 20 student fees and charges still have a second second 40 20 student fees and charges still have a second second seconded by Griffiths. And I still have a second second seconded by Griffiths. And I believe this is presented seconded by Griffiths. And I believe this is presented Susan executive director for believe this is presented Susan executive director for chill services. Would you like Susan executive director for chill services. Would you like to present any update or chill services. Would you like to present any update or should open it up for to present any update or should open it up for discussion? Update would be should open it up for discussion? Update would be great. Sure. discussion? Update would be great. Sure. >> Since we received several great. Sure. >> Since we received several comments and feedback >> Since we received several comments and feedback regarding the policy based on comments and feedback regarding the policy based on our presentation at that
February 18th meeting. We our presentation at that February 18th meeting. We would like to bring up about 5 February 18th meeting. We would like to bring up about 5 items. So the first one was in would like to bring up about 5 items. So the first one was in regards to eliminating CTE items. So the first one was in regards to eliminating CTE fees in the Fy 26 budget. regards to eliminating CTE fees in the Fy 26 budget. Which was about 257,000 for fees in the Fy 26 budget. Which was about 257,000 for the removal of student fees Which was about 257,000 for the removal of student fees for supplemental CTE, the removal of student fees for supplemental CTE, Materials. will update the for supplemental CTE, Materials. will update the regulation prior to the new Materials. will update the regulation prior to the new school year with these changes regulation prior to the new school year with these changes the removal of fees for school year with these changes the removal of fees for supplemental CT Materials the removal of fees for supplemental CT Materials covers all related consumable supplemental CT Materials covers all related consumable costs for classes, including covers all related consumable costs for classes, including but not limited to 2
technology of robotic design, but not limited to 2 technology of robotic design, aerospace science infection technology of robotic design, aerospace science infection Systems, gourmet food, fashion aerospace science infection Systems, gourmet food, fashion careers production systems Systems, gourmet food, fashion careers production systems intro to culinary arts, family careers production systems intro to culinary arts, family and consumer sciences. This is intro to culinary arts, family and consumer sciences. This is an information technology, and consumer sciences. This is an information technology, technology and engineering an information technology, technology and engineering education. The county's technology and engineering education. The county's allowed into there a list of education. The county's allowed into there a list of It is on the information item. allowed into there a list of It is on the information item. Okay. Okay. I'm sorry.
Secondly, concerns were raised Okay. Okay. I'm sorry. Secondly, concerns were raised about the consequences of not Secondly, concerns were raised about the consequences of not paying outstanding student about the consequences of not paying outstanding student fees, including the paying outstanding student fees, including the possibility that participation fees, including the possibility that participation in graduation ceremonies could possibility that participation in graduation ceremonies could be denied for nonpayment of in graduation ceremonies could be denied for nonpayment of fees. Remove the statement in be denied for nonpayment of fees. Remove the statement in clarified extracurricular fees. Remove the statement in clarified extracurricular activities such as athletics clarified extracurricular activities such as athletics and fine arts, which is on activities such as athletics and fine arts, which is on line. 66 of the REDLINE and fine arts, which is on line. 66 of the REDLINE version. received feedback line. 66 of the REDLINE version. received feedback regarding the charge for version. received feedback regarding the charge for educational records. consulted regarding the charge for educational records. consulted with legal near agreeable to educational records. consulted with legal near agreeable to removing this charge, was it
which is in the regulation to removing this charge, was it which is in the regulation to the alignment with making which is in the regulation to the alignment with making student records available the alignment with making student records available without financial burden. student records available without financial burden. received feedback regarding without financial burden. received feedback regarding the cost behind the wheel. received feedback regarding the cost behind the wheel. This was this will be violated the cost behind the wheel. This was this will be violated for fy. 26 as it has budget This was this will be violated for fy. 26 as it has budget implications. And lastly. We for fy. 26 as it has budget implications. And lastly. We had a question last no meeting implications. And lastly. We had a question last no meeting regarding the charging for had a question last no meeting regarding the charging for virtual Loudoun term 3, which regarding the charging for virtual Loudoun term 3, which is over the summer. This this virtual Loudoun term 3, which is over the summer. This this charges for utilizing the is over the summer. This this charges for utilizing the platform. That $50 fee that
was brought up, then it's for platform. That $50 fee that was brought up, then it's for utilizing the platform and the was brought up, then it's for utilizing the platform and the payment goes to our vendor. If utilizing the platform and the payment goes to our vendor. If a student qualifies for free payment goes to our vendor. If a student qualifies for free and reduced, we work with the a student qualifies for free and reduced, we work with the homeschool and we use and reduced, we work with the homeschool and we use differential it. The fridge homeschool and we use differential it. The fridge allotment feet funds to waive differential it. The fridge allotment feet funds to waive the fee. As with any feature allotment feet funds to waive the fee. As with any feature to be have conversations with the fee. As with any feature to be have conversations with the families as this is to be have conversations with the families as this is managed on an individual the families as this is managed on an individual basis. managed on an individual basis. >> Thank you. Board any basis. >> Thank you. Board any discussion? until. >> Thank you. Board any discussion? until. >> So for the virtual allowed
in for the for the >> So for the virtual allowed in for the for the >> the was it Virginia driver, in for the for the >> the was it Virginia driver, education traffic safety. The >> the was it Virginia driver, education traffic safety. The fee. education traffic safety. The fee. >> So what if somebody is it's fee. >> So what if somebody is it's not like a summer school >> So what if somebody is it's not like a summer school thing. It's it because you not like a summer school thing. It's it because you could take this during the thing. It's it because you could take this during the year right? But what if this could take this during the year right? But what if this is pure virtual Loudoun year right? But what if this is pure virtual Loudoun student and doesn't come into is pure virtual Loudoun student and doesn't come into class? Is it still considered student and doesn't come into class? Is it still considered like? You know, term 3 summer class? Is it still considered like? You know, term 3 summer school kind of thing. My
understanding is it. He's only school kind of thing. My understanding is it. He's only charged over the summer time understanding is it. He's only charged over the summer time and that is for that during charged over the summer time and that is for that during the summer. And so is it given and that is for that during the summer. And so is it given during the years they wanted the summer. And so is it given during the years they wanted to be? That is my during the years they wanted to be? That is my understanding is given to be? That is my understanding is given throughout the year. Thank The understanding is given throughout the year. Thank The other questions or discussion. throughout the year. Thank The other questions or discussion. district. just to clarify that other questions or discussion. district. just to clarify that the action board docs, you'll district. just to clarify that the action board docs, you'll see that there was the one
attachment which was labeled see that there was the one attachment which was labeled as a red line, which is what attachment which was labeled as a red line, which is what was presented. as a red line, which is what was presented. >> At the last meeting and was presented. >> At the last meeting and what we would actually ask you >> At the last meeting and what we would actually ask you to support would be the one what we would actually ask you to support would be the one that's labeled Red line with to support would be the one that's labeled Red line with edits and that incorporates that's labeled Red line with edits and that incorporates the the changes that because edits and that incorporates the the changes that because Ali walks you through to just the the changes that because Ali walks you through to just to be. Really clear on Noted. Ali walks you through to just to be. Really clear on Noted. Thank you very much. Seeing no to be. Really clear on Noted. Thank you very much. Seeing no other discussion. Well, now Thank you very much. Seeing no other discussion. Well, now put to a vote. All those in
favor of. All those in favor put to a vote. All those in favor of. All those in favor say Aye. And that's a good favor of. All those in favor say Aye. And that's a good question. So yeah, so this say Aye. And that's a good question. So yeah, so this would not go to consent. This question. So yeah, so this would not go to consent. This is a policy. Yes. So, yeah, would not go to consent. This is a policy. Yes. So, yeah, we're still kind of. So, yeah, is a policy. Yes. So, yeah, we're still kind of. So, yeah, this is this wouldn't be we're still kind of. So, yeah, this is this wouldn't be considered for consent as its this is this wouldn't be considered for consent as its policy. Good information. So. considered for consent as its policy. Good information. So. So back any other discussion. policy. Good information. So. So back any other discussion. Seeing all those in favor.
Please say aye. We'll pass Seeing all those in favor. Please say aye. We'll pass unanimously. Moving on to our Please say aye. We'll pass unanimously. Moving on to our information items starting unanimously. Moving on to our information items starting with 5 0, 1, business information items starting with 5 0, 1, business financial services RFP are too with 5 0, 1, business financial services RFP are too 3 to 5 to Gio technical and financial services RFP are too 3 to 5 to Gio technical and construction testing service 3 to 5 to Gio technical and construction testing service renewal. And I believe this is
presented by MS Philly on renewal. And I believe this is presented by MS Philly on director of Procurement Risk presented by MS Philly on director of Procurement Risk Management. Good evening and director of Procurement Risk Management. Good evening and thank you. Management. Good evening and thank you. >> I have for you this thank you. >> I have for you this evening. The renewal of the >> I have for you this evening. The renewal of the geotechnical and construction evening. The renewal of the geotechnical and construction testing services. This is the geotechnical and construction testing services. This is the second annual option for this testing services. This is the second annual option for this contract. And once again, the second annual option for this contract. And once again, the vendors have agreed to the contract. And once again, the vendors have agreed to the same terms and conditions, vendors have agreed to the same terms and conditions, including pricing. So all 6 same terms and conditions, including pricing. So all 6 vendors agreed to hold. Their including pricing. So all 6 vendors agreed to hold. Their pricing is in the prior year vendors agreed to hold. Their pricing is in the prior year and I'd like to recommend that pricing is in the prior year and I'd like to recommend that this item be brought for it to and I'd like to recommend that this item be brought for it to the next meeting as either an this item be brought for it to the next meeting as either an action item or consent item on the next meeting as either an action item or consent item on your April first agenda.
>> Thank you very much for your April first agenda. >> Thank you very much for members. Any discussion or >> Thank you very much for members. Any discussion or questions? Yes, Scripts. Thank members. Any discussion or questions? Yes, Scripts. Thank you. Chair struck Forgive me. questions? Yes, Scripts. Thank you. Chair struck Forgive me. I'm just trying to keep up you. Chair struck Forgive me. I'm just trying to keep up with everything. The award is I'm just trying to keep up with everything. The award is for 850,000 and it was issued. with everything. The award is for 850,000 and it was issued. Is it just correct me if I'm for 850,000 and it was issued. Is it just correct me if I'm wrong 2022? Under the previous Is it just correct me if I'm wrong 2022? Under the previous school board. Is that correct? wrong 2022? Under the previous school board. Is that correct? >> This is an annual contract. school board. Is that correct? >> This is an annual contract. It was originally awarded on >> This is an annual contract. It was originally awarded on December 18th for during It was originally awarded on December 18th for during fiscal year. 23. We're now
renewing the second renewal fiscal year. 23. We're now renewing the second renewal for fiscal year. 25. So this renewing the second renewal for fiscal year. 25. So this is an annual contract that is for fiscal year. 25. So this is an annual contract that is renewed every year. And the is an annual contract that is renewed every year. And the estimated cost for the next renewed every year. And the estimated cost for the next year is $850,000. So December estimated cost for the next year is $850,000. So December would have been the previous year is $850,000. So December would have been the previous board. Number 2023. That was would have been the previous board. Number 2023. That was the previous board. It would board. Number 2023. That was the previous board. It would have been it was issued. And the previous board. It would have been it was issued. And on December 16th Twenty-twenty have been it was issued. And on December 16th Twenty-twenty 2, it would have been awarded on December 16th Twenty-twenty 2, it would have been awarded during Twenty-twenty 3. Okay. 2, it would have been awarded during Twenty-twenty 3. Okay. So it would have been the
current board. Okay. I just So it would have been the current board. Okay. I just had some questions and I current board. Okay. I just had some questions and I personally don't like had some questions and I personally don't like continuing anything. The personally don't like continuing anything. The previous board is put through continuing anything. The previous board is put through without research they put the previous board is put through without research they put the renaming of schools and without research they put the renaming of schools and renovations actually know renaming of schools and renovations actually know renaming of schools was on renovations actually know renaming of schools was on hold, but they put through renaming of schools was on hold, but they put through renovations to it. The admin hold, but they put through renovations to it. The admin building. Can you just tell me renovations to it. The admin building. Can you just tell me what is Gio technical testing? building. Can you just tell me what is Gio technical testing? Exactly. Mr. Lewis. what is Gio technical testing? Exactly. Mr. Lewis. >> So testing essentially of Exactly. Mr. Lewis. >> So testing essentially of the soils, we have well, I >> So testing essentially of the soils, we have well, I actually souls and many other
material. So every every actually souls and many other material. So every every construction project we do material. So every every construction project we do when you build a foundation, construction project we do when you build a foundation, you dig a hole you have to when you build a foundation, you dig a hole you have to test the base of the you dig a hole you have to test the base of the foundation to make sure it has test the base of the foundation to make sure it has civil bearing strength to to foundation to make sure it has civil bearing strength to to hold the building or whatever civil bearing strength to to hold the building or whatever structures going to be on top hold the building or whatever structures going to be on top of that. They also do all of structures going to be on top of that. They also do all of our testing of our concrete of that. They also do all of our testing of our concrete and other materials on site our testing of our concrete and other materials on site fire proving those types of and other materials on site fire proving those types of things. So they are used on fire proving those types of things. So they are used on virtually every project that things. So they are used on virtually every project that we have, which is why we have virtually every project that we have, which is why we have multiple vendors. we have, which is why we have multiple vendors. >> How does this differ from multiple vendors. >> How does this differ from construction testing? Exactly.
>> So this would be considered construction testing? Exactly. >> So this would be considered construction testing. I'm not >> So this would be considered construction testing. I'm not sure the context you're asking construction testing. I'm not sure the context you're asking for the for that. We have. sure the context you're asking for the for that. We have. Well construction testing like for the for that. We have. Well construction testing like this would be considered the Well construction testing like this would be considered the the concrete in the fire, this would be considered the the concrete in the fire, proving those types of things. the concrete in the fire, proving those types of things. So geotechnical would be more proving those types of things. So geotechnical would be more towards the soils. And So geotechnical would be more towards the soils. And construction testing be more towards the soils. And construction testing be more towards materials, concrete construction testing be more towards materials, concrete steel, those types of things. towards materials, concrete steel, those types of things. >> And lastly, what LCPS steel, those types of things. >> And lastly, what LCPS building projects will this >> And lastly, what LCPS building projects will this award be used for? Can I get building projects will this award be used for? Can I get an itemized list?
>> Sure that this will be an itemized list? >> Sure that this will be included in the cip and maybe >> Sure that this will be included in the cip and maybe even some of those in the cap included in the cip and maybe even some of those in the cap of mostly in the cip. So it be even some of those in the cap of mostly in the cip. So it be any project that we have souls of mostly in the cip. So it be any project that we have souls work going on, any project any project that we have souls work going on, any project that we have concrete work work going on, any project that we have concrete work going on to that this would be that we have concrete work going on to that this would be fairly extensive that we can. going on to that this would be fairly extensive that we can. We can provide that if you fairly extensive that we can. We can provide that if you like. Any other questions or We can provide that if you like. Any other questions or discussion. Seeing none. We'll like. Any other questions or discussion. Seeing none. We'll move on to 5 DOT 0, 2, discussion. Seeing none. We'll move on to 5 DOT 0, 2, business financial services, move on to 5 DOT 0, 2, business financial services, RFP. want to put this on
consent or did you RFP. want to put this on consent or did you >> Yeah. That's that's a great consent or did you >> Yeah. That's that's a great Yeah, we can definitely on >> Yeah. That's that's a great Yeah, we can definitely on consent. If. Yeah, we can definitely on consent. If. >> The board members havan consent. If. >> The board members havan appetite for it. Okay. So this >> The board members havan appetite for it. Okay. So this will remain off of consent. appetite for it. Okay. So this will remain off of consent. For the next meeting. So will remain off of consent. For the next meeting. So moving on to find a 0 to For the next meeting. So moving on to find a 0 to business financial services. moving on to find a 0 to business financial services. RFP are 2, 5, 3, 1, 5, business financial services. RFP are 2, 5, 3, 1, 5, architectural engineering RFP are 2, 5, 3, 1, 5, architectural engineering services for miscellaneous architectural engineering services for miscellaneous projects. I believe it's also services for miscellaneous projects. I believe it's also presented the Silvia.
>> As the previous contract presented the Silvia. >> As the previous contract was out of renewals, this is a >> As the previous contract was out of renewals, this is a new contract brought before us was out of renewals, this is a new contract brought before us RFP are 25 3.15, for new contract brought before us RFP are 25 3.15, for architectural engineering RFP are 25 3.15, for architectural engineering services for miscellaneous architectural engineering services for miscellaneous projects. We are though I did services for miscellaneous projects. We are though I did want to report that there is a projects. We are though I did want to report that there is a 10% increase over last year's want to report that there is a 10% increase over last year's contract pricing. That is due 10% increase over last year's contract pricing. That is due to in part that we did not contract pricing. That is due to in part that we did not have increases during the last to in part that we did not have increases during the last thing period you will see here have increases during the last thing period you will see here that this is for miscellaneous thing period you will see here that this is for miscellaneous projects throughout the school that this is for miscellaneous projects throughout the school system and task orders it may projects throughout the school system and task orders it may not plude but are not limited system and task orders it may not plude but are not limited to school and school support
facility planning building to school and school support facility planning building assessment space planning new facility planning building assessment space planning new construction renovation except assessment space planning new construction renovation except a this contract. It allow for construction renovation except a this contract. It allow for multiple awards for a one-year a this contract. It allow for multiple awards for a one-year period. And you will see the multiple awards for a one-year period. And you will see the list of awarded vendors in the period. And you will see the list of awarded vendors in the summary. Once again, this is list of awarded vendors in the summary. Once again, this is being brought before you to summary. Once again, this is being brought before you to either move forward to your being brought before you to either move forward to your next meeting as an action item either move forward to your next meeting as an action item or on the consent agenda. If next meeting as an action item or on the consent agenda. If you so choose. or on the consent agenda. If you so choose. >> Thank you very much. Some a you so choose. >> Thank you very much. Some a question on this one. terms of >> Thank you very much. Some a question on this one. terms of miscellaneous projects. I question on this one. terms of miscellaneous projects. I think the scope of the work is
clear to me. But what projects think the scope of the work is clear to me. But what projects would not be included in this clear to me. But what projects would not be included in this bucket what projects would and would not be included in this bucket what projects would and would not being this bucket. bucket what projects would and would not being this bucket. >> So there are some some would not being this bucket. >> So there are some some limits to contract in the end >> So there are some some limits to contract in the end of the current access certain limits to contract in the end of the current access certain dollar value. And I don't have of the current access certain dollar value. And I don't have enough top him, but it ample dollar value. And I don't have enough top him, but it ample easy way to draw that line is enough top him, but it ample easy way to draw that line is a brand new school. We would easy way to draw that line is a brand new school. We would have a separate solicitation a brand new school. We would have a separate solicitation for architecture engineering have a separate solicitation for architecture engineering firms and then for all of our for architecture engineering firms and then for all of our missing is projects that we do firms and then for all of our missing is projects that we do that we can use these for missing is projects that we do that we can use these for under certain threshold. And
so any renovations, we would under certain threshold. And so any renovations, we would do And that and I think Mr. so any renovations, we would do And that and I think Mr. Past really is at 500,000. Has do And that and I think Mr. Past really is at 500,000. Has come to help you with the Past really is at 500,000. Has come to help you with the threshold. Good afternoon. come to help you with the threshold. Good afternoon. >> So yes, great to EPA, this threshold. Good afternoon. >> So yes, great to EPA, this we cannot exceed 2.5 million >> So yes, great to EPA, this we cannot exceed 2.5 million per project and a total we cannot exceed 2.5 million per project and a total aggregate, a 10 million per per project and a total aggregate, a 10 million per year. If so we have to go aggregate, a 10 million per year. If so we have to go through separate procurement year. If so we have to go through separate procurement process. Thank you very much
members. Any other comments or process. Thank you very much members. Any other comments or discussion scripts. members. Any other comments or discussion scripts. >> just you know, the words discussion scripts. >> just you know, the words for 4 Million. So if we can >> just you know, the words for 4 Million. So if we can get an itemized list. Is that for 4 Million. So if we can get an itemized list. Is that cost? get an itemized list. Is that cost? >> We can give you an itemized cost? >> We can give you an itemized list of what we've used it for >> We can give you an itemized list of what we've used it for and may be hard to project list of what we've used it for and may be hard to project which ones we're going to do and may be hard to project which ones we're going to do it for in the future. But we which ones we're going to do it for in the future. But we will do our best to do that. A it for in the future. But we will do our best to do that. A lot of those projects will be will do our best to do that. A lot of those projects will be listed in the cip. And so we lot of those projects will be listed in the cip. And so we can provide what we did for listed in the cip. And so we can provide what we did for this past year as well. Any
other comments or discussion? this past year as well. Any other comments or discussion? >> Seeing Would you all like other comments or discussion? >> Seeing Would you all like to place this on consent? The >> Seeing Would you all like to place this on consent? The next afternoon meeting? Sure. to place this on consent? The next afternoon meeting? Sure. So we will keep this is action next afternoon meeting? Sure. So we will keep this is action for the next half of meeting. So we will keep this is action for the next half of meeting. Moving on to find 0, 3 for the next half of meeting. Moving on to find 0, 3 business of financial Moving on to find 0, 3 business of financial services, revision of policy. business of financial services, revision of policy. 61, 30 unpaid meal debt this
is presented by Elizabeth 61, 30 unpaid meal debt this is presented by Elizabeth Mills, director of School is presented by Elizabeth Mills, director of School Nutrition. Mills, director of School Nutrition. >> Good afternoon. So I'm Nutrition. >> Good afternoon. So I'm speaking to you about unpaid >> Good afternoon. So I'm speaking to you about unpaid meal, debt policy, revisions speaking to you about unpaid meal, debt policy, revisions that are required to align meal, debt policy, revisions that are required to align with USDA BS BA and Loudoun that are required to align with USDA BS BA and Loudoun County practices and with USDA BS BA and Loudoun County practices and responsibilities. This policy County practices and responsibilities. This policy was last revised in November responsibilities. This policy was last revised in November of 21. A little background on was last revised in November of 21. A little background on the policy. It is. Outlines of 21. A little background on the policy. It is. Outlines our commitment as a school
district to serving nutritious our commitment as a school district to serving nutritious meals to support academic district to serving nutritious meals to support academic readiness, emphasize the meals to support academic readiness, emphasize the importance of protecting the readiness, emphasize the importance of protecting the financial stability of the importance of protecting the financial stability of the school nutrition program and financial stability of the school nutrition program and establishes clear expectations school nutrition program and establishes clear expectations for communication with parents establishes clear expectations for communication with parents or guardians of students with for communication with parents or guardians of students with in sufficient meal funds and or guardians of students with in sufficient meal funds and defines fiduciary in sufficient meal funds and defines fiduciary responsibilities. Are defines fiduciary responsibilities. Are revisions are as follows. responsibilities. Are revisions are as follows. First on line 10 through 18, revisions are as follows. First on line 10 through 18, we clearly defined delinquent First on line 10 through 18, we clearly defined delinquent and bad debt. Next we
specified that student meal and bad debt. Next we specified that student meal account. Expectations are specified that student meal account. Expectations are communicated annually and account. Expectations are communicated annually and that's line 23 to 25. We add communicated annually and that's line 23 to 25. We add that students with free and that's line 23 to 25. We add that students with free and reduced meal applications, that students with free and reduced meal applications, direct certified students and reduced meal applications, direct certified students and those in CP schools receive direct certified students and those in CP schools receive free meals and cannot charge a those in CP schools receive free meals and cannot charge a second meal. It funds are free meals and cannot charge a second meal. It funds are insufficient and that's lines. second meal. It funds are insufficient and that's lines. 38 to 41 52. That parents are insufficient and that's lines. 38 to 41 52. That parents are notified when Neil account 38 to 41 52. That parents are notified when Neil account delinquency reaches $5. That
uncollectible delinquent debt delinquency reaches $5. That uncollectible delinquent debt is converted to Baghdad, which uncollectible delinquent debt is converted to Baghdad, which cannot be subsidized by is converted to Baghdad, which cannot be subsidized by federal funds. And this these cannot be subsidized by federal funds. And this these are covered in 87 to 93 and federal funds. And this these are covered in 87 to 93 and that unpaid balances will be are covered in 87 to 93 and that unpaid balances will be covered by non federal funds. that unpaid balances will be covered by non federal funds. >> Thank you very much. covered by non federal funds. >> Thank you very much. questions I have are. Related >> Thank you very much. questions I have are. Related to that. One of the possible questions I have are. Related to that. One of the possible ways that a student could. I
know it says that reasonable ways that a student could. I know it says that reasonable efforts be made to. I'm know it says that reasonable efforts be made to. I'm paraphrasing here. Can't find efforts be made to. I'm paraphrasing here. Can't find a spot at the moment. paraphrasing here. Can't find a spot at the moment. Reasonable efforts will be a spot at the moment. Reasonable efforts will be made to not communicate to a Reasonable efforts will be made to not communicate to a student that they have made to not communicate to a student that they have outstanding. You know, lunch student that they have outstanding. You know, lunch debt. Are there any? currently outstanding. You know, lunch debt. Are there any? currently that the student would find debt. Are there any? currently that the student would find out? That that there is meal that the student would find out? That that there is meal or that could be called out. out? That that there is meal or that could be called out. Just just curious. Okay. Now.
I open up for any other Just just curious. Okay. Now. I open up for any other questions or discussion I open up for any other questions or discussion Scripts. Thank you. Chair a questions or discussion Scripts. Thank you. Chair a lot of kids use link, I lions Scripts. Thank you. Chair a lot of kids use link, I lions too. That has nothing to do lot of kids use link, I lions too. That has nothing to do with link when kids get these too. That has nothing to do with link when kids get these meals. with link when kids get these meals. >> Are they using their ID meals. >> Are they using their ID number? And it's on record. >> Are they using their ID number? And it's on record. Our parents already paying number? And it's on record. Our parents already paying link. I'm not sure it was Our parents already paying link. I'm not sure it was clear on that. If you could link. I'm not sure it was clear on that. If you could just clarify sure. So parents clear on that. If you could just clarify sure. So parents can put money on a count on
the students mail account can put money on a count on the students mail account using the link portal so they the students mail account using the link portal so they can do that electronically and using the link portal so they can do that electronically and they can even set up messages can do that electronically and they can even set up messages where? they can even set up messages where? >> When the student mail where? >> When the student mail account, it's low, they are >> When the student mail account, it's low, they are credit card is actually account, it's low, they are credit card is actually charged to put more money on. credit card is actually charged to put more money on. So they can, you know, charged to put more money on. So they can, you know, seamlessly put money on meal So they can, you know, seamlessly put money on meal account but when the students seamlessly put money on meal account but when the students come through the line and they account but when the students come through the line and they go through the cashier there, come through the line and they go through the cashier there, just punching in the number. go through the cashier there, just punching in the number. So they're not it's rare that just punching in the number. So they're not it's rare that anyone's actually handling So they're not it's rare that anyone's actually handling cash at that point. Most of
the Well, secondary student cash at that point. Most of the Well, secondary student chess elementary know, it's, the Well, secondary student chess elementary know, it's, you know, federal regulation chess elementary know, it's, you know, federal regulation that students are not their you know, federal regulation that students are not their mail account status is not that students are not their mail account status is not discussed. With them. So we mail account status is not discussed. With them. So we highly protect anything like discussed. With them. So we highly protect anything like that. The message would go to highly protect anything like that. The message would go to the parents only but every that. The message would go to the parents only but every student gets a meal account. the parents only but every student gets a meal account. We've had I don't want to mail student gets a meal account. We've had I don't want to mail account. Well, every student We've had I don't want to mail account. Well, every student gets a meal account and it's account. Well, every student gets a meal account and it's up to them to use it or not, gets a meal account and it's up to them to use it or not, whether they come through the up to them to use it or not, whether they come through the line and take a meal and don't
have funds. We are required line and take a meal and don't have funds. We are required again by federal law to feed have funds. We are required again by federal law to feed them but they can also put again by federal law to feed them but they can also put fund account and then they're them but they can also put fund account and then they're free to buy Al a cart. so fund account and then they're free to buy Al a cart. so everyone seating, according to free to buy Al a cart. so everyone seating, according to status and Al, a carte everyone seating, according to status and Al, a carte requires funds on account or status and Al, a carte requires funds on account or cash in hand to buy. So it's requires funds on account or cash in hand to buy. So it's strictly I mean, if there's an cash in hand to buy. So it's strictly I mean, if there's an issue because the parents strictly I mean, if there's an issue because the parents anyway, I'm correct. issue because the parents anyway, I'm correct. >> before was anybody saying anyway, I'm correct. >> before was anybody saying something to the kids like you >> before was anybody saying something to the kids like you have no money that that was something to the kids like you have no money that that was happening? Is that why? Years
ago? Yes. to varying degrees happening? Is that why? Years ago? Yes. to varying degrees and different parts of the ago? Yes. to varying degrees and different parts of the country really? Yes. and different parts of the country really? Yes. Unfortunate things going on. country really? Yes. Unfortunate things going on. Okay. Yeah. I think it's Unfortunate things going on. Okay. Yeah. I think it's better to just go to the Okay. Yeah. I think it's better to just go to the parent. Yeah. About that. All better to just go to the parent. Yeah. About that. All the kids have a student parent. Yeah. About that. All the kids have a student number. Yes, don't see why we the kids have a student number. Yes, don't see why we want to go to the parent number. Yes, don't see why we want to go to the parent anyway. All right. Thank want to go to the parent anyway. All right. Thank You're welcome. anyway. All right. Thank You're welcome. >> just for my knowledge. The You're welcome. >> just for my knowledge. The balance remains negative. What >> just for my knowledge. The balance remains negative. What is the frequency that apparent balance remains negative. What is the frequency that apparent continues to be notified as
their frequency or is it based continues to be notified as their frequency or is it based student going into having their frequency or is it based student going into having another meal? student going into having another meal? >> We are notifying parents another meal? >> We are notifying parents weekly, so we have 2 systems >> We are notifying parents weekly, so we have 2 systems we actually reach out to them weekly, so we have 2 systems we actually reach out to them through Titan link software. we actually reach out to them through Titan link software. And then currently we're also through Titan link software. And then currently we're also uploading a file to act to G And then currently we're also uploading a file to act to G and contacting families that uploading a file to act to G and contacting families that way. And we use voice. Text and contacting families that way. And we use voice. Text and email. So we have a lot of way. And we use voice. Text and email. So we have a lot of avenues to reach them and it
works in some cases and not in avenues to reach them and it works in some cases and not in others. We also have the works in some cases and not in others. We also have the accounting team sending out others. We also have the accounting team sending out monthly invoices. So we're accounting team sending out monthly invoices. So we're we're doing a lot to try and monthly invoices. So we're we're doing a lot to try and collect these funds. But the we're doing a lot to try and collect these funds. But the frequency is generally once a collect these funds. But the frequency is generally once a week. Any other questions? frequency is generally once a week. Any other questions? Yes, Chairman so. week. Any other questions? Yes, Chairman so. >> To collect a debt, there's Yes, Chairman so. >> To collect a debt, there's no other. It's just us. We're >> To collect a debt, there's no other. It's just us. We're not sending anything to click no other. It's just us. We're not sending anything to click jurors or anything like that, not sending anything to click jurors or anything like that, right? It's just us. It's jurors or anything like that, right? It's just us. It's just.
>> Any other questions or just. >> Any other questions or discussion? Yes, yes, that of >> Any other questions or discussion? Yes, yes, that of this. discussion? Yes, yes, that of this. >> If they do have a credit this. >> If they do have a credit card or and they update out, >> If they do have a credit card or and they update out, then it's automatically card or and they update out, then it's automatically subtracted. From whatever then it's automatically subtracted. From whatever amount they put in. I mean, subtracted. From whatever amount they put in. I mean, they might put an extra for amount they put in. I mean, they might put an extra for extra meals. And then if there they might put an extra for extra meals. And then if there is some debt subtracted. Yes. extra meals. And then if there is some debt subtracted. Yes. >> Thank is some debt subtracted. Yes. >> Thank >> Is it okay? So if there's a >> Thank >> Is it okay? So if there's a credit card attached. And they
have a certain amount. We can credit card attached. And they have a certain amount. We can still. The parent would have have a certain amount. We can still. The parent would have to authorize has taught us still. The parent would have to authorize has taught us yes. to authorize has taught us yes. >> Seeing no other discussion. yes. >> Seeing no other discussion. move on to. This is going to >> Seeing no other discussion. move on to. This is going to be policy. So this will not be move on to. This is going to be policy. So this will not be eligible for consent. So we'll be policy. So this will not be eligible for consent. So we'll move with a straight to him eligible for consent. So we'll move with a straight to him action item. Can this be?
>> I think this can go to action item. Can this be? >> I think this can go to consent in our committee and >> I think this can go to consent in our committee and but it would not go to consent consent in our committee and but it would not go to consent in the. the full board. I see but it would not go to consent in the. the full board. I see it would go for information so in the. the full board. I see it would go for information so we can still do it for consent it would go for information so we can still do it for consent here. we can still do it for consent here. >> OK, so do we want consider here. >> OK, so do we want consider this for consent? So thumbs >> OK, so do we want consider this for consent? So thumbs up. It's okay. So this will go this for consent? So thumbs up. It's okay. So this will go on consent for the next no up. It's okay. So this will go on consent for the next no meeting that. Moving on to
find a 0, 4, support services meeting that. Moving on to find a 0, 4, support services requests to name the Jl find a 0, 4, support services requests to name the Jl Simpson Middle School requests to name the Jl Simpson Middle School auditorium. The best pack at Simpson Middle School auditorium. The best pack at Fine Arts Center School Board auditorium. The best pack at Fine Arts Center School Board policy. 65 10. presented by Fine Arts Center School Board policy. 65 10. presented by Mr. Sachs director of policy. 65 10. presented by Mr. Sachs director of Management Coordination. Thank Mr. Sachs director of Management Coordination. Thank you, Chair Stephanie. Management Coordination. Thank you, Chair Stephanie. >> Dr Trip the Nikola you, Chair Stephanie. >> Dr Trip the Nikola Principles. Simpson Middle >> Dr Trip the Nikola Principles. Simpson Middle School has submitted a request Principles. Simpson Middle School has submitted a request that has been supported by School has submitted a request that has been supported by school board member Miss that has been supported by school board member Miss Sharon off. To name the school board member Miss Sharon off. To name the Simpson Middle School Sharon off. To name the Simpson Middle School auditorium. The Beth Hackett, Simpson Middle School auditorium. The Beth Hackett, Fine Arts Center staff have
reviewed the information with Fine Arts Center staff have reviewed the information with request with respect to reviewed the information with request with respect to policy. 65 10 and are in request with respect to policy. 65 10 and are in support of the action to name policy. 65 10 and are in support of the action to name the Sims, a middle school support of the action to name the Sims, a middle school auditorium after Miss Beth the Sims, a middle school auditorium after Miss Beth Packet there for the best auditorium after Miss Beth Packet there for the best Packet, Fine Arts Center. Packet there for the best Packet, Fine Arts Center. packet talk for Loudoun County Packet, Fine Arts Center. packet talk for Loudoun County Public Schools at Loudoun packet talk for Loudoun County Public Schools at Loudoun County High School and some Public Schools at Loudoun County High School and some some middle school from 1984, County High School and some some middle school from 1984, to 2024 retiring in 2024 pack, some middle school from 1984, to 2024 retiring in 2024 pack, it was voted to Loudoun County to 2024 retiring in 2024 pack, it was voted to Loudoun County High School, Most valuable it was voted to Loudoun County High School, Most valuable teacher twice and nominated High School, Most valuable teacher twice and nominated for Loudoun County Public teacher twice and nominated for Loudoun County Public Schools. Teacher of the Year 3
times packets direction. Schools. Teacher of the Year 3 times packets direction. Loudoun County High School times packets direction. Loudoun County High School concert and marching band and Loudoun County High School concert and marching band and Simpson Middle Schools. A concert and marching band and Simpson Middle Schools. A great band and jazz bands won Simpson Middle Schools. A great band and jazz bands won numerous awards as required by great band and jazz bands won numerous awards as required by policy. 65 10, a 3rd party numerous awards as required by policy. 65 10, a 3rd party source has completed the policy. 65 10, a 3rd party source has completed the independent review of this source has completed the independent review of this naming suggestion, including a independent review of this naming suggestion, including a criminal background of you and naming suggestion, including a criminal background of you and social media. Check both criminal background of you and social media. Check both checks from is packet resulted social media. Check both checks from is packet resulted in no findings unless checks from is packet resulted in no findings unless otherwise directed. This item in no findings unless otherwise directed. This item will be brought forward to the otherwise directed. This item will be brought forward to the finance and operations will be brought forward to the finance and operations committee as an action item on
April. First 2025. attachments committee as an action item on April. First 2025. attachments that are provided the April. First 2025. attachments that are provided the information item in board are that are provided the information item in board are provided in the information information item in board are provided in the information item in board. Docs are the provided in the information item in board. Docs are the letter of support from Dr. item in board. Docs are the letter of support from Dr. Nicola. The draft resolution letter of support from Dr. Nicola. The draft resolution school board policy. 65 10 and Nicola. The draft resolution school board policy. 65 10 and 19 pages of recorded school school board policy. 65 10 and 19 pages of recorded school and community support. You're 19 pages of recorded school and community support. You're pretty package does not and community support. You're pretty package does not include the 19 pages of pretty package does not include the 19 pages of records support due to its include the 19 pages of records support due to its size, but it is available records support due to its size, but it is available digitally with in board docs size, but it is available digitally with in board docs as attached. Thank you very
much. as attached. Thank you very much. >> 4 members, any questions or much. >> 4 members, any questions or discussion? scripts. Thank >> 4 members, any questions or discussion? scripts. Thank you, chair strictly. discussion? scripts. Thank you, chair strictly. >> Well, in short missed peck you, chair strictly. >> Well, in short missed peck at is a lovely We are added >> Well, in short missed peck at is a lovely We are added current age of social media. at is a lovely We are added current age of social media. So you've research. She's just current age of social media. So you've research. She's just retired last year so she can So you've research. She's just retired last year so she can hit like on a post that retired last year so she can hit like on a post that somebody doesn't like you hit like on a post that somebody doesn't like you know, the want to tear her somebody doesn't like you know, the want to tear her name down. So with that being know, the want to tear her name down. So with that being said, you know, it reminds the name down. So with that being said, you know, it reminds the of the renaming of schools said, you know, it reminds the of the renaming of schools like France says he's a read,
for example, who seems to be a like France says he's a read, for example, who seems to be a lovely woman. re I have read for example, who seems to be a lovely woman. re I have read her book, but there's a lovely woman. re I have read her book, but there's a question to her name being on her book, but there's a question to her name being on the school. The woman question to her name being on the school. The woman dedicated her life to the loud the school. The woman dedicated her life to the loud to Loudoun County in the Latin dedicated her life to the loud to Loudoun County in the Latin Times mirror. But people still to Loudoun County in the Latin Times mirror. But people still take issue with Want to take Times mirror. But people still take issue with Want to take your name down. So with that take issue with Want to take your name down. So with that said to avoid future issues, I your name down. So with that said to avoid future issues, I don't believe we should be said to avoid future issues, I don't believe we should be needing anything after don't believe we should be needing anything after individuals. A plaque, it was needing anything after individuals. A plaque, it was a plaque considered because individuals. A plaque, it was a plaque considered because that would be great per the a plaque considered because that would be great per the agenda. It states the
following as required by agenda. It states the following as required by policy. 65 10, as you had following as required by policy. 65 10, as you had mentioned, a 3rd party sources policy. 65 10, as you had mentioned, a 3rd party sources completed an independent mentioned, a 3rd party sources completed an independent review of this naming completed an independent review of this naming suggestion, including a review of this naming suggestion, including a criminal background check suggestion, including a criminal background check review and social media check criminal background check review and social media check both checks for Miss Beth pick review and social media check both checks for Miss Beth pick at a are clear a flag. Red review and social media check both checks for Miss Beth pick flags. both checks for Miss Beth pick flags. e clear a flag. Red >> And they're no findings. So flags. e clear a flag. Red >> And they're no findings. So I guess my question you, my >> And they're no findings. So I guess my question you, my question, start here. Clear I guess my question you, my question, start here. Clear flags what parameters were question, start here. Clear flags what parameters were used to determine her social flags what parameters were used to determine her social media. is clear a flex. If you
can answer that one. I have 4 media. is clear a flex. If you can answer that one. I have 4 questions and maybe 2 more can answer that one. I have 4 questions and maybe 2 more after that point. questions and maybe 2 more after that point. >> We used outside contracted after that point. >> We used outside contracted vendor to conduct these checks >> We used outside contracted vendor to conduct these checks and that all their findings vendor to conduct these checks and that all their findings and information that they have and that all their findings and information that they have utilized and the results are and information that they have utilized and the results are in executive content. Free utilized and the results are in executive content. Free school board members. in executive content. Free school board members. >> Who is the vendor don't school board members. >> Who is the vendor don't recall off the top my head >> Who is the vendor don't recall off the top my head right now. recall off the top my head right now. >> Okay. So I'd like to see right now. >> Okay. So I'd like to see who the vendors because I want
to know who sets these who the vendors because I want to know who sets these parameters and what the to know who sets these parameters and what the parameters are parameters and what the parameters are >> so can you provide examples parameters are >> so can you provide examples of social media flags that >> so can you provide examples of social media flags that would have disqualified her? of social media flags that would have disqualified her? >> I cannot. We can get that would have disqualified her? >> I cannot. We can get that information for you and find >> I cannot. We can get that information for you and find out exactly what is looked at information for you and find out exactly what is looked at and bring that back when it out exactly what is looked at and bring that back when it comes before as action. and bring that back when it comes before as action. >> And also, I want to take comes before as action. >> And also, I want to take know what if a year from now, >> And also, I want to take know what if a year from now, someone says it. What if a know what if a year from now, someone says it. What if a year from now she posts
something and that 40 years year from now she posts something and that 40 years later says something 40 years something and that 40 years later says something 40 years later, they find it offensive. later says something 40 years later, they find it offensive. I'm just throwing that out later, they find it offensive. I'm just throwing that out there. Think this is for 10 I'm just throwing that out there. Think this is for 10 years, but I'm just throwing there. Think this is for 10 years, but I'm just throwing that out there. What if years, but I'm just throwing that out there. What if something happens in between that out there. What if something happens in between we named it after her? something happens in between we named it after her? Anything can happen. It's very we named it after her? Anything can happen. It's very current. She just retired last Anything can happen. It's very current. She just retired last year. You also said that current. She just retired last year. You also said that there's no fiscal impact. What year. You also said that there's no fiscal impact. What 3rd party source completed, there's no fiscal impact. What 3rd party source completed, independent review. And how 3rd party source completed, independent review. And how much did this cost? independent review. And how much did this cost? >> I can get that information much did this cost? >> I can get that information for you as well. And then my
last 2 questions. How many for you as well. And then my last 2 questions. How many schools have auditorium Knef last 2 questions. How many schools have auditorium Knef named after a person. Do you schools have auditorium Knef named after a person. Do you know? I do not know exactly named after a person. Do you know? I do not know exactly the top my head auditorium know? I do not know exactly the top my head auditorium specifically, but we do have the top my head auditorium specifically, but we do have other areas of schools. specifically, but we do have other areas of schools. >> Named after individuals for other areas of schools. >> Named after individuals for their service. >> Named after individuals for their service. >> And getting back to the their service. >> And getting back to the cost, somebody comes in their >> And getting back to the cost, somebody comes in their hanging up letters. You know, cost, somebody comes in their hanging up letters. You know, I I don't know what else they hanging up letters. You know, I I don't know what else they have to do. We have a worker I I don't know what else they have to do. We have a worker do some work there. So yes, so
I'm looking for that cost. I do some work there. So yes, so I'm looking for that cost. I have mentioned this before. I'm looking for that cost. I have mentioned this before. The money should go just other have mentioned this before. The money should go just other areas. I like to know what the The money should go just other areas. I like to know what the cost is. If I spoke to people areas. I like to know what the cost is. If I spoke to people at Simpson, I'm sure I'm sure cost is. If I spoke to people at Simpson, I'm sure I'm sure they need a lot of things at Simpson, I'm sure I'm sure they need a lot of things fixed as well. Maybe a new they need a lot of things fixed as well. Maybe a new playground. I'm just throwing fixed as well. Maybe a new playground. I'm just throwing out there. I say to I say no playground. I'm just throwing out there. I say to I say no to naming anything after out there. I say to I say no to naming anything after person and one that is still to naming anything after person and one that is still alive. That doesn't sit right person and one that is still alive. That doesn't sit right with me. So thank you. alive. That doesn't sit right with me. So thank you. >> Chairman for you. you come
>> Will be same gree >> Chairman for you. you come >> Will be same gree disagreeing with Mr. Griffis. >> Will be same gree disagreeing with Mr. Griffis. I think it's a lovely gesture. disagreeing with Mr. Griffis. I think it's a lovely gesture. And I think it means a lot I think it's a lovely gesture. And I think it means a lot that she'll be able to go and And I think it means a lot that she'll be able to go and be a part of the community. that she'll be able to go and be a part of the community. During. Music festivals be a part of the community. During. Music festivals concerts and things like that. During. Music festivals concerts and things like that. My kids had a kindergarten concerts and things like that. My kids had a kindergarten teacher who passed away from a My kids had a kindergarten teacher who passed away from a brain tumor. And she had AM teacher who passed away from a brain tumor. And she had AM and because she was so
beloved, we name a name to and because she was so beloved, we name a name to Hull after her. beloved, we name a name to Hull after her. >> Misses Foley. Hull after her. >> Misses Foley. >> So >> Misses Foley. >> So >> I think it's a great to >> So >> I think it's a great to bring the community together. >> I think it's a great to bring the community together. And clearly she was beloved bring the community together. And clearly she was beloved and there's a lot of support And clearly she was beloved and there's a lot of support there. So I'll be supporting and there's a lot of support there. So I'll be supporting us. there. So I'll be supporting us. >> tend to agree with Chair us. >> tend to agree with Chair Mansfield looking at all of >> tend to agree with Chair Mansfield looking at all of the letters of support. Almost
20 pages of support for the letters of support. Almost 20 pages of support for resolution and seeing that 20 pages of support for resolution and seeing that this was also something usher resolution and seeing that this was also something usher office supporting. I will this was also something usher office supporting. I will likely support effort as well. office supporting. I will likely support effort as well. I may have some questions as likely support effort as well. I may have some questions as it gets to action. But as of I may have some questions as it gets to action. But as of right now, no other comments. it gets to action. But as of right now, no other comments. Any other questions or right now, no other comments. Any other questions or discussion? I just want to add Any other questions or discussion? I just want to add one more point again on
Francis is a read. She was a one more point again on Francis is a read. She was a beloved member Francis is a read. She was a beloved member >> of the community and she beloved member >> of the community and she was with the Loudoun Times >> of the community and she was with the Loudoun Times Mirror for over 70 years. was with the Loudoun Times Mirror for over 70 years. >> An Mirror for over 70 years. >> An >> out forces want to take her >> An >> out forces want to take her name down a school off, take >> out forces want to take her name down a school off, take her name off of a school. So I name down a school off, take her name off of a school. So I have a real problem with that. her name off of a school. So I have a real problem with that. I have a real problem with have a real problem with that. I have a real problem with naming schools after people at I have a real problem with naming schools after people at this time or or Tory UM's naming schools after people at this time or or Tory UM's gyms, whatever it is because this time or or Tory UM's gyms, whatever it is because they could come back later and gyms, whatever it is because they could come back later and decide. Well, there's a they could come back later and decide. Well, there's a problem with that name. It has decide. Well, there's a problem with that name. It has to come down immediately. Not problem with that name. It has to come down immediately. Not necessarily 40 years, but it
could be 5 years from now. The necessarily 40 years, but it could be 5 years from now. The current situation as is and I could be 5 years from now. The current situation as is and I understand a lot of people current situation as is and I understand a lot of people wrote letters we're in the understand a lot of people wrote letters we're in the now. She just retired. Maybe wrote letters we're in the now. She just retired. Maybe if we waited that might have now. She just retired. Maybe if we waited that might have been better but doing it right if we waited that might have been better but doing it right away. I don't think is been better but doing it right away. I don't think is necessary. So that just want away. I don't think is necessary. So that just want to add that last piece. Thank necessary. So that just want to add that last piece. Thank >> Thank you. Any other to add that last piece. Thank >> Thank you. Any other comments discussion? Seeing >> Thank you. Any other comments discussion? Seeing none. We'll move on to 505, comments discussion? Seeing none. We'll move on to 505, support services, 4th none. We'll move on to 505, support services, 4th Amendment, least 4, 7, 4, one
Miller Drive South East Amendment, least 4, 7, 4, one Miller Drive South East Leesburg, Virginia, renewal. Miller Drive South East Leesburg, Virginia, renewal. And I believe this is Leesburg, Virginia, renewal. And I believe this is presented by Mister Lewis. I'm And I believe this is presented by Mister Lewis. I'm Mr. Stocks rather online. presented by Mister Lewis. I'm Mr. Stocks rather online. >> Thank you, Chair Stephanie. Mr. Stocks rather online. >> Thank you, Chair Stephanie. This is the 4th Amendment >> Thank you, Chair Stephanie. This is the 4th Amendment least for new for 7.41 Miller This is the 4th Amendment least for new for 7.41 Miller Drive which originated in least for new for 7.41 Miller Drive which originated in 2005. The lease is utilized to Drive which originated in 2005. The lease is utilized to provide warehouse and office 2005. The lease is utilized to provide warehouse and office space for the distribution provide warehouse and office space for the distribution center and facilities space for the distribution center and facilities operations to provide ongoing center and facilities operations to provide ongoing support to LCPS schools unless operations to provide ongoing support to LCPS schools unless otherwise directed. This item
will be brought forward to the otherwise directed. This item will be brought forward to the finance and operations will be brought forward to the finance and operations committee as an action item or finance and operations committee as an action item or consent item on April. First committee as an action item or consent item on April. First 2025. and on the school board consent item on April. First 2025. and on the school board consent agenda on April, 8th 2025. and on the school board consent agenda on April, 8th consent agenda on April, 8th >> Thank you for members. Any >> Thank you for members. Any comments or discussion? >> Thank you for members. Any comments or discussion? prevents. Thank you, chair. comments or discussion? prevents. Thank you, chair. It's distribution center. Can prevents. Thank you, chair. It's distribution center. Can you give details on what It's distribution center. Can you give details on what you're really distributing you give details on what you're really distributing their what it's used for? you're really distributing their what it's used for? That's question one. And when their what it's used for? That's question one. And when was the last time research was That's question one. And when was the last time research was done to see if there was an was the last time research was done to see if there was an alternative, a less expensive
space available. alternative, a less expensive space available. >> I'll answer your second space available. >> I'll answer your second question. First, we actually >> I'll answer your second question. First, we actually researched each time. We do question. First, we actually researched each time. We do over. Know we have a team and researched each time. We do over. Know we have a team and are planning a GIs services over. Know we have a team and are planning a GIs services that look at market research are planning a GIs services that look at market research in the geographic area where that look at market research in the geographic area where leased space is located and in the geographic area where leased space is located and compares it to the market leased space is located and compares it to the market rates and found that this is a compares it to the market rates and found that this is a favorable rate for LCPS. The rates and found that this is a favorable rate for LCPS. The uses for the building are we favorable rate for LCPS. The uses for the building are we have 2 large warehouse bays. uses for the building are we have 2 large warehouse bays. One of those bays used for the have 2 large warehouse bays. One of those bays used for the distribution center where we
receive sort stage and then distribution center where we receive sort stage and then distribute furniture paper. receive sort stage and then distribute furniture paper. Also surplus items are distribute furniture paper. Also surplus items are returned to this facility and Also surplus items are returned to this facility and then redistributed sorted and returned to this facility and then redistributed sorted and redistributed through to back then redistributed sorted and redistributed through to back out to the schools. We use it redistributed through to back out to the schools. We use it for special programs where we out to the schools. We use it for special programs where we have for NYCHA needs. And as for special programs where we have for NYCHA needs. And as those expand and grow, we have have for NYCHA needs. And as those expand and grow, we have areas that have to furnished those expand and grow, we have areas that have to furnished and we have to have furniture areas that have to furnished and we have to have furniture to support that. So oftentimes and we have to have furniture to support that. So oftentimes special programs have to support that. So oftentimes special programs have specialized furniture that special programs have specialized furniture that differs slightly from the
classroom set. And we get to differs slightly from the classroom set. And we get to the office We also have a bay. classroom set. And we get to the office We also have a bay. That's the distribution center the office We also have a bay. That's the distribution center side of the of the warehouse. That's the distribution center side of the of the warehouse. We also have a bay for side of the of the warehouse. We also have a bay for facilities, operations where We also have a bay for facilities, operations where they store equipment and facilities, operations where they store equipment and materials and supplies. And they store equipment and materials and supplies. And they also do ongoing HVAC materials and supplies. And they also do ongoing HVAC repair work in that bay. they also do ongoing HVAC repair work in that bay. There's also 13 offices and repair work in that bay. There's also 13 offices and conference room in that area There's also 13 offices and conference room in that area and that houses our entire conference room in that area and that houses our entire environmental health and and that houses our entire environmental health and safety division. They're all environmental health and safety division. They're all staff there as well as
multiple members of our energy staff there as well as multiple members of our energy management team. Kicking camp. multiple members of our energy management team. Kicking camp. For members. Would we like to? management team. Kicking camp. For members. Would we like to? Have this be something that For members. Would we like to? Have this be something that gets put on our consent agenda Have this be something that gets put on our consent agenda for April. 1st. a favorite gets put on our consent agenda for April. 1st. a favorite razor comes up. Okay. So this for April. 1st. a favorite razor comes up. Okay. So this will go to action. Also issue razor comes up. Okay. So this will go to action. Also issue comes up for Down. OKs this
would go. comes up for Down. OKs this would go. >> 4. would go. >> 4. >> This will go to our action >> 4. >> This will go to our action items for a committee. So not >> This will go to our action items for a committee. So not not on consent. vice chair items for a committee. So not not on consent. vice chair 02:00AM go over, possibly the. not on consent. vice chair 02:00AM go over, possibly the. How things go through this 02:00AM go over, possibly the. How things go through this committee. Sure. difference How things go through this committee. Sure. difference between contracts and committee. Sure. difference between contracts and policies. Yes, but no longer. between contracts and policies. Yes, but no longer. Vice chair. Chair struck start policies. Yes, but no longer. Vice chair. Chair struck start of so I I will say. So. I will
say that if something is of so I I will say. So. I will say that if something is policy, staff can feel free to say that if something is policy, staff can feel free to correct me if something is policy, staff can feel free to correct me if something is policy that's going to the correct me if something is policy that's going to the full board. So after it we can policy that's going to the full board. So after it we can still move it to 2 the consent full board. So after it we can still move it to 2 the consent agenda item like we did last still move it to 2 the consent agenda item like we did last time and then once it goes to agenda item like we did last time and then once it goes to the full board would have to time and then once it goes to the full board would have to go information as a policy to the full board would have to go information as a policy to the full board now, if go information as a policy to the full board now, if something is up here, the full board now, if something is up here, procurement. It is a peak of something is up here, procurement. It is a peak of procurement. Then it We can procurement. It is a peak of procurement. Then it We can have it go direct to. To the
full board as and action item. have it go direct to. To the full board as and action item. I'm sorry to direct to the a full board as and action item. I'm sorry to direct to the a full board as a consent agenda I'm sorry to direct to the a full board as a consent agenda item. Is that what you're full board as a consent agenda item. Is that what you're looking for? Chairman Okay. So item. Is that what you're looking for? Chairman Okay. So we do it consent here at this looking for? Chairman Okay. So we do it consent here at this committee and then it goes to we do it consent here at this committee and then it goes to consent. committee and then it goes to consent. >> For the full board. That's consent. >> For the full board. That's right. Also, if we decide to >> For the full board. That's right. Also, if we decide to put it on action here. Could right. Also, if we decide to put it on action here. Could still it will still go to put it on action here. Could still it will still go to consent for the full board. still it will still go to consent for the full board. For procurement. For consent for the full board. For procurement. For procurement, correct? Yes.
Okay. Any other questions or procurement, correct? Yes. Okay. Any other questions or discussion on this item? Okay. Any other questions or discussion on this item? >> Seeing none. We'll move on discussion on this item? >> Seeing none. We'll move on to new business. I do have one >> Seeing none. We'll move on to new business. I do have one item for new business. I to new business. I do have one item for new business. I wanted to. Mr. Lewis, I want item for new business. I wanted to. Mr. Lewis, I want to bring up the topic Guilford wanted to. Mr. Lewis, I want to bring up the topic Guilford Elementary. Building to bring up the topic Guilford Elementary. Building facilities related issues. I Elementary. Building facilities related issues. I know that it was briefly facilities related issues. I know that it was briefly discussed as part of a know that it was briefly discussed as part of a separate issue. Related to add discussed as part of a separate issue. Related to add in building renovations. But I separate issue. Related to add in building renovations. But I wanted to single out the the
the Guilford school facilities wanted to single out the the the Guilford school facilities issues in committee and the Guilford school facilities issues in committee and potentially bring out a fall issues in committee and potentially bring out a fall long conversation, maybe as potentially bring out a fall long conversation, maybe as information at the Committee long conversation, maybe as information at the Committee meeting. I know there's some information at the Committee meeting. I know there's some of our questions answered meeting. I know there's some of our questions answered about some of the building are of our questions answered about some of the building are facility issues in our board about some of the building are facility issues in our board packet. But I wanted to take facility issues in our board packet. But I wanted to take the opportunity to ask. packet. But I wanted to take the opportunity to ask. Provide us some more the opportunity to ask. Provide us some more information specifically since Provide us some more information specifically since my last visit with you. We information specifically since my last visit with you. We facilities tour at Guilford.
What was some of the work that facilities tour at Guilford. What was some of the work that was completed may have not What was some of the work that was completed may have not been addressed. And what was completed may have not been addressed. And what really I'm looking for, been addressed. And what really I'm looking for, potentially for the meeting is really I'm looking for, potentially for the meeting is to look at things that could potentially for the meeting is to look at things that could be addressed from the list of to look at things that could be addressed from the list of items that were identified by, be addressed from the list of items that were identified by, you know, whether it's a items that were identified by, you know, whether it's a constituent, our staff you know, whether it's a constituent, our staff members. Which what of those constituent, our staff members. Which what of those items could be addressed members. Which what of those items could be addressed through? items could be addressed through? >> We're quarter White hasn't through? >> We're quarter White hasn't been addressed through work >> We're quarter White hasn't been addressed through work order and some of the things been addressed through work order and some of the things that can't be addressed to a order and some of the things that can't be addressed to a work order that would require that can't be addressed to a work order that would require some type funding and what
recommendations do we have, some type funding and what recommendations do we have, whether that's been scheduled recommendations do we have, whether that's been scheduled out already? Or if it hasn't? whether that's been scheduled out already? Or if it hasn't? What does the staff really out already? Or if it hasn't? What does the staff really recommend? That's that's I What does the staff really recommend? That's that's I just want to see how we figure recommend? That's that's I just want to see how we figure out how to resolve those just want to see how we figure out how to resolve those issues. And try to identify out how to resolve those issues. And try to identify with the route. Problem or issues. And try to identify with the route. Problem or communication issue is one as with the route. Problem or communication issue is one as the school's escalating some communication issue is one as the school's escalating some of those issues. I don't know the school's escalating some of those issues. I don't know if that is clear, but that's of those issues. I don't know if that is clear, but that's just just wanted to create a if that is clear, but that's just just wanted to create a space for us in committee to just just wanted to create a space for us in committee to discuss this. Sure. Thank you, space for us in committee to discuss this. Sure. Thank you, Mr. Stretchy so. If I'm
understanding, right, one of Mr. Stretchy so. If I'm understanding, right, one of the things that we understanding, right, one of the things that we >> have done over the past the things that we >> have done over the past couple days, you know, we had >> have done over the past couple days, you know, we had a conversation other night as couple days, you know, we had a conversation other night as a group that provides some a conversation other night as a group that provides some photographs. And then so we've a group that provides some photographs. And then so we've we've asked our team to go photographs. And then so we've we've asked our team to go through and look at that. And we've asked our team to go through and look at that. And I also asked my team to go through and look at that. And I also asked my team to go back and look through that I also asked my team to go back and look through that with the record of 4 quarters back and look through that with the record of 4 quarters for Guilford Elementary school with the record of 4 quarters for Guilford Elementary school since our visit, which was for Guilford Elementary school since our visit, which was also time with the first time since our visit, which was also time with the first time we got on the board, members also time with the first time we got on the board, members received information from some we got on the board, members received information from some of the folks in that in that received information from some of the folks in that in that community. Since that time,
we've we've had 288 of we're community. Since that time, we've we've had 288 of we're quarters provided that we've we've had 288 of we're quarters provided that Guilford Elementary total, 60% quarters provided that Guilford Elementary total, 60% of those were done by the Guilford Elementary total, 60% of those were done by the school and the rest of those of those were done by the school and the rest of those were done by workers. So what school and the rest of those were done by workers. So what that means is we're there. We were done by workers. So what that means is we're there. We ask our folks if they're there that means is we're there. We ask our folks if they're there one routine maintenance or ask our folks if they're there one routine maintenance or something, they see something one routine maintenance or something, they see something needs to be done. They also something, they see something needs to be done. They also submit work or so. We have needs to be done. They also submit work or so. We have record of what they did. So if submit work or so. We have record of what they did. So if you're walking in the hall, record of what they did. So if you're walking in the hall, you see you're working on one you're walking in the hall, you see you're working on one thing. You see something else, you see you're working on one thing. You see something else, they will take care of that thing. You see something else, they will take care of that there that he spent another they will take care of that there that he spent another work so 6% of those were done.
We do not have any work orders work so 6% of those were done. We do not have any work orders in our system for the once the We do not have any work orders in our system for the once the photographs that were just in our system for the once the photographs that were just provided. So we've already photographs that were just provided. So we've already created a couple records based provided. So we've already created a couple records based on those photos in the last created a couple records based on those photos in the last couple of days and done some on those photos in the last couple of days and done some of that. And we're working couple of days and done some of that. And we're working through the think there were of that. And we're working through the think there were 12 photos providing working through the think there were 12 photos providing working through those and we don't see 12 photos providing working through those and we don't see anything in any of those. This through those and we don't see anything in any of those. This that we're we're quarter type anything in any of those. This that we're we're quarter type work. that we're we're quarter type work. >> So could you clarify then work. >> So could you clarify then what the process is for the >> So could you clarify then what the process is for the public and how we would how a what the process is for the public and how we would how a school with go through that public and how we would how a school with go through that process to get those issues school with go through that process to get those issues resolved. And then on any of
the work So you said that resolved. And then on any of the work So you said that those weren't identified any the work So you said that those weren't identified any work orders. Is there, you those weren't identified any work orders. Is there, you know, could we? I guess now work orders. Is there, you know, could we? I guess now your team is working on know, could we? I guess now your team is working on cataloging those and some in your team is working on cataloging those and some in creating the work orders. But cataloging those and some in creating the work orders. But how do we prevent? Issues like creating the work orders. But how do we prevent? Issues like that? You know, for any school how do we prevent? Issues like that? You know, for any school from lingering. Is it a that? You know, for any school from lingering. Is it a communication issue with? The from lingering. Is it a communication issue with? The principal staff members? What communication issue with? The principal staff members? What else can we do in the process principal staff members? What else can we do in the process too? Sure. So not the easiest
thing to do. We have a lot of too? Sure. So not the easiest thing to do. We have a lot of people in all of our building. thing to do. We have a lot of people in all of our building. So, you know, they're probably people in all of our building. So, you know, they're probably 100 staff members in a So, you know, they're probably 100 staff members in a building in. 100 staff members in a building in. >> So what we we will work building in. >> So what we we will work towards is is helping that >> So what we we will work towards is is helping that committing a foul odor. So the towards is is helping that committing a foul odor. So the father communications to make committing a foul odor. So the father communications to make sure if a, if a teacher or father communications to make sure if a, if a teacher or student notices something that sure if a, if a teacher or student notices something that it gets to the right person student notices something that it gets to the right person who typically in each of our it gets to the right person who typically in each of our schools are a handful and who typically in each of our schools are a handful and sometimes only one person schools are a handful and sometimes only one person that's assigned to work in our sometimes only one person that's assigned to work in our system. And so to your first that's assigned to work in our system. And so to your first question about how does that system. And so to your first question about how does that work? We have an automated question about how does that work? We have an automated work order system that a work? We have an automated work order system that a person and has been given
authority is school x. could person and has been given authority is school x. could be one or 2 you know, a few authority is school x. could be one or 2 you know, a few folks depend on the size of be one or 2 you know, a few folks depend on the size of the type of school. What folks depend on the size of the type of school. What interrupt a work order into the type of school. What interrupt a work order into the system. It goes on likely interrupt a work order into the system. It goes on likely to our folks at facilities and the system. It goes on likely to our folks at facilities and what depending on the type of to our folks at facilities and what depending on the type of work it is. If it's what depending on the type of work it is. If it's refrigeration, ricard injury work it is. If it's refrigeration, ricard injury or plumbing or electrical, refrigeration, ricard injury or plumbing or electrical, then it's shipped out to the a or plumbing or electrical, then it's shipped out to the a particular crew chiefs crews then it's shipped out to the a particular crew chiefs crews that do those types of work particular crew chiefs crews that do those types of work and then the steps especially that do those types of work and then the steps especially going do those. So. We close and then the steps especially going do those. So. We close out after the so the going do those. So. We close out after the so the technicians have all these
this work order system on technicians have all these this work order system on their phones. And so they get this work order system on their phones. And so they get that notice on their phone their phones. And so they get that notice on their phone that go to the school. They that notice on their phone that go to the school. They can close it out on the phone that go to the school. They can close it out on the phone and show the history of how can close it out on the phone and show the history of how long it took to do that. So and show the history of how long it took to do that. So it's a pretty automated long it took to do that. So it's a pretty automated system. We do find that it's a pretty automated system. We do find that sometimes schools don't have system. We do find that sometimes schools don't have the best system to make sure sometimes schools don't have the best system to make sure that when somebody reports the best system to make sure that when somebody reports that gets recorded and and and that when somebody reports that gets recorded and and and will will reach out to the that gets recorded and and and will will reach out to the school for that. Try to assist will will reach out to the school for that. Try to assist with some little bit of that school for that. Try to assist with some little bit of that Mr. Will head our director of with some little bit of that Mr. Will head our director of facilities is here tonight Mr. Will head our director of facilities is here tonight with business School this facilities is here tonight with business School this morning and went through some with business School this morning and went through some of those items. And as I
mentioned, we have 2 of those of those items. And as I mentioned, we have 2 of those 12 photographs that we Korean mentioned, we have 2 of those 12 photographs that we Korean workers ourselves couple as we 12 photographs that we Korean workers ourselves couple as we could and funds for the have workers ourselves couple as we could and funds for the have to go back and try to figure could and funds for the have to go back and try to figure out where they are because it to go back and try to figure out where they are because it wasn't noted what part of the out where they are because it wasn't noted what part of the building the the photograph is wasn't noted what part of the building the the photograph is taken from. And so what we'll building the the photograph is taken from. And so what we'll do as we do every year as we taken from. And so what we'll do as we do every year as we revisit our facility condition do as we do every year as we revisit our facility condition assessment as we talked about revisit our facility condition assessment as we talked about that in cip will list all the assessment as we talked about that in cip will list all the schools and all the condition. that in cip will list all the schools and all the condition. And, you know, I think pretty schools and all the condition. And, you know, I think pretty clear that we have 100 schools And, you know, I think pretty clear that we have 100 schools in all 100 of them have were
quarter work that needs to be in all 100 of them have were quarter work that needs to be done. And so its an ongoing quarter work that needs to be done. And so its an ongoing process will last the entire done. And so its an ongoing process will last the entire life of every facility. And we process will last the entire life of every facility. And we do our best to keep those life of every facility. And we do our best to keep those things at the top of this to do our best to keep those things at the top of this to make sure the work or type things at the top of this to make sure the work or type stuff is done on a regular make sure the work or type stuff is done on a regular basis and then we can keep up stuff is done on a regular basis and then we can keep up with the the overall basis and then we can keep up with the the overall maintenance upkeep of the with the the overall maintenance upkeep of the building. So we'll be maintenance upkeep of the building. So we'll be revisiting this in detail. I'm building. So we'll be revisiting this in detail. I'm sure cip process, but between revisiting this in detail. I'm sure cip process, but between now and then we're going to sure cip process, but between now and then we're going to make sure we have as many of now and then we're going to make sure we have as many of these were quarters close as make sure we have as many of these were quarters close as we possibly can. And just these were quarters close as we possibly can. And just anything else found on the we possibly can. And just anything else found on the way. Thank you. I think from
my perspective and I said it way. Thank you. I think from my perspective and I said it earlier is. my perspective and I said it earlier is. >> Once we figure out what earlier is. >> Once we figure out what work is required to those work >> Once we figure out what work is required to those work orders just going back and work is required to those work orders just going back and seeing analyzing the data orders just going back and seeing analyzing the data around the workers in the last seeing analyzing the data around the workers in the last few months. I'd like to really around the workers in the last few months. I'd like to really understand what among the few months. I'd like to really understand what among the issues that exist that may understand what among the issues that exist that may exist, that Guilford. Can't be issues that exist that may exist, that Guilford. Can't be handled satisfactorily from exist, that Guilford. Can't be handled satisfactorily from work orders that may be handled satisfactorily from work orders that may be different from what we have work orders that may be different from what we have scheduled out for the for the different from what we have scheduled out for the for the I'm not talking about the HVAC scheduled out for the for the I'm not talking about the HVAC refresh or anything like that.
If you know, typically if refresh or anything like that. If you know, typically if there's Rustin and Fawcett, If you know, typically if there's Rustin and Fawcett, right, and you can't replace there's Rustin and Fawcett, right, and you can't replace the faucet, then we haven't right, and you can't replace the faucet, then we haven't address the issue. Suspect the faucet, then we haven't address the issue. Suspect Lee, I'm just giving or random address the issue. Suspect Lee, I'm just giving or random example. Any issue that you Lee, I'm just giving or random example. Any issue that you feel that needs to be handled example. Any issue that you feel that needs to be handled outside of that process. love feel that needs to be handled outside of that process. love to understand what else is is outside of that process. love to understand what else is is is is remaining at. Thank you to understand what else is is is is remaining at. Thank you for that needs to be is is remaining at. Thank you for that needs to be addressed. for that needs to be addressed. >> Yes, anything that we're addressed. >> Yes, anything that we're aware of. His either in the >> Yes, anything that we're aware of. His either in the cap for in the cip and then as
you said, as I said before, cap for in the cip and then as you said, as I said before, revisit every school with the you said, as I said before, revisit every school with the with a consultant to do the revisit every school with the with a consultant to do the facility condition assessment with a consultant to do the facility condition assessment every every year. That process facility condition assessment every every year. That process is underway now for the next every every year. That process is underway now for the next year's CFP. We also have our is underway now for the next year's CFP. We also have our folks in the building on a year's CFP. We also have our folks in the building on a daily basis as well. So folks in the building on a daily basis as well. So anything, we should anything daily basis as well. So anything, we should anything that we're aware of, we have anything, we should anything that we're aware of, we have it covered in one of our of that we're aware of, we have it covered in one of our of our types of budgets. but it covered in one of our of our types of budgets. but coming back, I guess from your our types of budgets. but coming back, I guess from your original request will come coming back, I guess from your original request will come back at the next finance and original request will come back at the next finance and operations meeting with a back at the next finance and operations meeting with a summary of the work that has operations meeting with a summary of the work that has been done and will will put an
unknown. What we've done in been done and will will put an unknown. What we've done in the last few days has been unknown. What we've done in the last few days has been email will put that in the the last few days has been email will put that in the item so we can see what the email will put that in the item so we can see what the long-range plan is in the item so we can see what the long-range plan is in the short term plan is for the long-range plan is in the short term plan is for the work orders to cap the CRA in short term plan is for the work orders to cap the CRA in the cip itself. Perfect. We're work orders to cap the CRA in the cip itself. Perfect. We're members before we close out the cip itself. Perfect. We're members before we close out any other questions on this members before we close out any other questions on this item. Thank chair. Strictly. any other questions on this item. Thank chair. Strictly. >> I think the issue and why item. Thank chair. Strictly. >> I think the issue and why it was brought up was because >> I think the issue and why it was brought up was because we have received letters last it was brought up was because we have received letters last July about all the issues we have received letters last July about all the issues there. I had continuously
brought it up at meetings. Are there. I had continuously brought it up at meetings. Are we renovating schools and a brought it up at meetings. Are we renovating schools and a timely manner. It was also we renovating schools and a timely manner. It was also pointing out to me the timely manner. It was also pointing out to me the Guilford was not listed in the pointing out to me the Guilford was not listed in the cip from years. 25 to 30. So Guilford was not listed in the cip from years. 25 to 30. So that was another issues. So I cip from years. 25 to 30. So that was another issues. So I think now there's an immediacy that was another issues. So I think now there's an immediacy there with this particular think now there's an immediacy there with this particular school. I understand you have there with this particular school. I understand you have 100 schools that you have to school. I understand you have 100 schools that you have to maintain, but I really feel 100 schools that you have to maintain, but I really feel like there's an immediacy here
with this particular school like there's an immediacy here with this particular school that has been asking for a with this particular school that has been asking for a while. And I guess far as the that has been asking for a while. And I guess far as the the work orders go for there while. And I guess far as the the work orders go for there they're filling out a specific the work orders go for there they're filling out a specific work order or they sending they're filling out a specific work order or they sending e-mails to facilities and then work order or they sending e-mails to facilities and then you guys to let the work e-mails to facilities and then you guys to let the work orders I'm trying to you guys to let the work orders I'm trying to understand where there was a orders I'm trying to understand where there was a disconnect here with this understand where there was a disconnect here with this title. One school that's been disconnect here with this title. One school that's been in ill disrepair for a while. title. One school that's been in ill disrepair for a while. So when the renovations of the in ill disrepair for a while. So when the renovations of the admin building came up again,
it was really. Bad optics that admin building came up again, it was really. Bad optics that we would spend that much money it was really. Bad optics that we would spend that much money to renovate this building and we would spend that much money to renovate this building and not have money for this to renovate this building and not have money for this particular school. That's not not have money for this particular school. That's not on the cip program. So if you particular school. That's not on the cip program. So if you could just clarify for me, how on the cip program. So if you could just clarify for me, how and you have somebody going could just clarify for me, how and you have somebody going there to show them how to do and you have somebody going there to show them how to do work orders. Can you just there to show them how to do work orders. Can you just clarify for me how we can get work orders. Can you just clarify for me how we can get this going so we can get work. clarify for me how we can get this going so we can get work. Started and then it will this going so we can get work. Started and then it will hopefully go into the summer Started and then it will hopefully go into the summer because this I think it's a hopefully go into the summer because this I think it's a dire situation. Thank you.
>> So, yes, there are members dire situation. Thank you. >> So, yes, there are members of every school facility that >> So, yes, there are members of every school facility that have been trained and have of every school facility that have been trained and have access to the work order have been trained and have access to the work order system. And so each work order access to the work order system. And so each work order is entered by someone at the system. And so each work order is entered by someone at the school with that authority or is entered by someone at the school with that authority or access to the system. It goes school with that authority or access to the system. It goes directly to facilities. What I access to the system. It goes directly to facilities. What I can't answer is what happens directly to facilities. What I can't answer is what happens internally teacher or and can't answer is what happens internally teacher or and custodian or a teacher's aide internally teacher or and custodian or a teacher's aide you know, specialist of some custodian or a teacher's aide you know, specialist of some sort see something need. How
in that particular school they sort see something need. How in that particular school they get that message to the person in that particular school they get that message to the person that is entering the the were get that message to the person that is entering the the were court. It may be an email from that is entering the the were court. It may be an email from them to that person. We're court. It may be an email from them to that person. We're going to sort that out and them to that person. We're going to sort that out and work with the school. We've going to sort that out and work with the school. We've got a couple examples from work with the school. We've got a couple examples from different schools that have a got a couple examples from different schools that have a very good system to do it to different schools that have a very good system to do it to make sure nothing gets lost very good system to do it to make sure nothing gets lost some of these Google form. So make sure nothing gets lost some of these Google form. So anybody has access to the some of these Google form. So anybody has access to the Google form in the school and anybody has access to the Google form in the school and they can fill out a thing and Google form in the school and they can fill out a thing and that way the person is they can fill out a thing and that way the person is responsible for entering it in that way the person is responsible for entering it in the system seas and it responsible for entering it in the system seas and it doesn't get lost in a the system seas and it doesn't get lost in a conversation between 2 folks doesn't get lost in a conversation between 2 folks down the hall and say, hey,
this things this is broken and down the hall and say, hey, this things this is broken and needs to be fixed and someone this things this is broken and needs to be fixed and someone forgets to interrupt. So we needs to be fixed and someone forgets to interrupt. So we found is just a communication forgets to interrupt. So we found is just a communication thing. And so that that is how found is just a communication thing. And so that that is how we get there. We do know that thing. And so that that is how we get there. We do know that there are times when there, we get there. We do know that there are times when there, you things that are notice and there are times when there, you things that are notice and then don't ever get to us. And you things that are notice and then don't ever get to us. And we don't know about him. And then don't ever get to us. And we don't know about him. And so obviously we can we fix the we don't know about him. And so obviously we can we fix the things we were aware of. And so obviously we can we fix the things we were aware of. And so will we'll do our best to things we were aware of. And so will we'll do our best to try to get that a little Sure so will we'll do our best to try to get that a little Sure it up. And that particular try to get that a little Sure it up. And that particular school, I will say that it up. And that particular school, I will say that Guilford is listed in the cip school, I will say that Guilford is listed in the cip numerous times in the cap is
in the CRA. We're talking numerous times in the cap is in the CRA. We're talking about doing a full system in the CRA. We're talking about doing a full system replacement. And so there are about doing a full system replacement. And so there are a number of projects that are replacement. And so there are a number of projects that are planned for that. And we'll a number of projects that are planned for that. And we'll put that in the information. planned for that. And we'll put that in the information. I'm that we bring back to to put that in the information. I'm that we bring back to to see that also say that. You I'm that we bring back to to see that also say that. You know, terms of projects. And see that also say that. You know, terms of projects. And this is something that the know, terms of projects. And this is something that the school board provided us this is something that the school board provided us guidance for in the CIP. And school board provided us guidance for in the CIP. And we'll beoing that again. As guidance for in the CIP. And we'll beoing that again. As I mentioned the next year. we'll beoing that again. As I mentioned the next year. Cip. Guilford is not the next I mentioned the next year. Cip. Guilford is not the next school in our list in terms of Cip. Guilford is not the next school in our list in terms of the need. And with with the school in our list in terms of the need. And with with the assessment through our the need. And with with the assessment through our facility condition assessment.
So that's where we bring our facility condition assessment. So that's where we bring our recommendations. We, as I So that's where we bring our recommendations. We, as I mentioned, we bring a recommendations. We, as I mentioned, we bring a consultant in. We do this. We mentioned, we bring a consultant in. We do this. We we have a scoring sheet. We've consultant in. We do this. We we have a scoring sheet. We've see which schools are in the we have a scoring sheet. We've see which schools are in the most need in this particular see which schools are in the most need in this particular case. If you recall, we had most need in this particular case. If you recall, we had the cip. I think there's like case. If you recall, we had the cip. I think there's like 10 other schools that scored the cip. I think there's like 10 other schools that scored above them. So each of those 10 other schools that scored above them. So each of those schools would be in line to do above them. So each of those schools would be in line to do a full assessment before go schools would be in line to do a full assessment before go for would be to that to the a full assessment before go for would be to that to the information item as well. Just for would be to that to the information item as well. Just so I'm sorry. Can we add that information item as well. Just so I'm sorry. Can we add that to the information item as so I'm sorry. Can we add that to the information item as from? Absolutely we we have to the information item as from? Absolutely we we have the facility condition from? Absolutely we we have the facility condition assessment will be able to
provide all that. You can see assessment will be able to provide all that. You can see all how that was in the order provide all that. You can see all how that was in the order was. all how that was in the order was. >> And then I remember in our was. >> And then I remember in our facilities we visited multiple >> And then I remember in our facilities we visited multiple schools to include Guilford, facilities we visited multiple schools to include Guilford, right? And we don't you know, schools to include Guilford, right? And we don't you know, we kind went through the right? And we don't you know, we kind went through the issues that need to be worked we kind went through the issues that need to be worked through. We visit other issues that need to be worked through. We visit other schools, don't name them. But through. We visit other schools, don't name them. But I remember walking outside schools, don't name them. But I remember walking outside with one of the principles and I remember walking outside with one of the principles and asking them like what can tell with one of the principles and asking them like what can tell us some of the work that's asking them like what can tell us some of the work that's been done recently. And so by us some of the work that's been done recently. And so by chance, they identified one of been done recently. And so by chance, they identified one of the fence where we saw picture
that was in a rush that out the fence where we saw picture that was in a rush that out that, you kn, that shape that was in a rush that out that, you kn, that shape Guilford. that principlhad that, you kn, that shape Guilford. that principlhad pointed out that, yes, the Guilford. that principlhad pointed out that, yes, the team had come out and just fix pointed out that, yes, the team had come out and just fix event. And so. Again, I'm just team had come out and just fix event. And so. Again, I'm just thinking, like what is the event. And so. Again, I'm just thinking, like what is the difference between? The you thinking, like what is the difference between? The you know, where's the breakdown difference between? The you know, where's the breakdown for Guilford specifically? know, where's the breakdown for Guilford specifically? Because I'm seeing, you know, for Guilford specifically? Because I'm seeing, you know, a different type of feedback Because I'm seeing, you know, a different type of feedback from from other schools. So, a different type of feedback from from other schools. So, yeah, no delay. The point from from other schools. So, yeah, no delay. The point sure. So I think group I think
I answered your question, but sure. So I think group I think I answered your question, but I'm not sure if I touched all I answered your question, but I'm not sure if I touched all your points. I'm not sure if I touched all your points. >> you had said Guilford is your points. >> you had said Guilford is listed in the cip, I didn't >> you had said Guilford is listed in the cip, I didn't really they have so many listed in the cip, I didn't really they have so many issues. It's like complete really they have so many issues. It's like complete renovation needs to be done issues. It's like complete renovation needs to be done like the they call them renovation needs to be done like the they call them cottages, but their I guess like the they call them cottages, but their I guess their modular that have been cottages, but their I guess their modular that have been there. I don't know. their modular that have been there. I don't know. >> Close to 20 years. Is that there. I don't know. >> Close to 20 years. Is that right? They're still using >> Close to 20 years. Is that right? They're still using those and they smell bad. right? They're still using those and they smell bad. They've had my son them. Maybe
it's time to replace them were They've had my son them. Maybe it's time to replace them were putting new ones at Potomac it's time to replace them were putting new ones at Potomac Falls. Maybe I'm not for putting new ones at Potomac Falls. Maybe I'm not for modular, but if they need them Falls. Maybe I'm not for modular, but if they need them because of overcrowding, maybe modular, but if they need them because of overcrowding, maybe we need to replace them. When because of overcrowding, maybe we need to replace them. When you do a walk-through, just a we need to replace them. When you do a walk-through, just a simple walk through shows you you do a walk-through, just a simple walk through shows you all these items. If you're not simple walk through shows you all these items. If you're not getting work orders, you could all these items. If you're not getting work orders, you could see with your own eyes it's in getting work orders, you could see with your own eyes it's in disrepair and it needs to work see with your own eyes it's in disrepair and it needs to work needs to be done. And I hate disrepair and it needs to work needs to be done. And I hate to just mention Guilford, I'm needs to be done. And I hate to just mention Guilford, I'm sure there's other schools
that have issues this school sure there's other schools that have issues this school in particular just happened to that have issues this school in particular just happened to reach because they felt like in particular just happened to reach because they felt like nothing was being done for reach because they felt like nothing was being done for their school. So I just want nothing was being done for their school. So I just want to make that point. I'm not their school. So I just want to make that point. I'm not just trying to focus on to make that point. I'm not just trying to focus on Guilford. I mean, you know. I just trying to focus on Guilford. I mean, you know. I got an e-mail just today about Guilford. I mean, you know. I got an e-mail just today about again, no issues with broad got an e-mail just today about again, no issues with broad run. So that's something else again, no issues with broad run. So that's something else we're going to need to discuss run. So that's something else we're going to need to discuss as well with the arts in the we're going to need to discuss as well with the arts in the theater, the weight room as well with the arts in the theater, the weight room needed renovations there, but theater, the weight room needed renovations there, but not complete, not complete. A
lot more work needs to be not complete, not complete. A lot more work needs to be done. So while I understand lot more work needs to be done. So while I understand you have a lot of schools, done. So while I understand you have a lot of schools, but, you know, in this regard you have a lot of schools, but, you know, in this regard with Guilford, I feel like it but, you know, in this regard with Guilford, I feel like it is a health and safety issue with Guilford, I feel like it is a health and safety issue and immediacy, you know, we is a health and safety issue and immediacy, you know, we need immediacy on And I was and immediacy, you know, we need immediacy on And I was hoping we could with the need immediacy on And I was hoping we could with the attention that has brought. hoping we could with the attention that has brought. But this is brought to the attention that has brought. But this is brought to the school because you you've done But this is brought to the school because you you've done walk-throughs. We have the school because you you've done walk-throughs. We have the pictures and everything. I was walk-throughs. We have the pictures and everything. I was hoping we could start doing
some work into the summer. I hoping we could start doing some work into the summer. I don't know. I'm calling on you some work into the summer. I don't know. I'm calling on you to make those suggestions don't know. I'm calling on you to make those suggestions because it really is a health to make those suggestions because it really is a health and safety Thank you. Sorry, because it really is a health and safety Thank you. Sorry, you don't have to its been. We and safety Thank you. Sorry, you don't have to its been. We have quite a bit of work that you don't have to its been. We have quite a bit of work that we're planning to do. And put have quite a bit of work that we're planning to do. And put that into one of the e-mails we're planning to do. And put that into one of the e-mails that we had sent. We're going that into one of the e-mails that we had sent. We're going to do some work in the. that we had sent. We're going to do some work in the. >> And the restrooms were to do some work in the. >> And the restrooms were going upgrade a number of >> And the restrooms were going upgrade a number of things throughout. We've going upgrade a number of things throughout. We've already done. Some of the work things throughout. We've already done. Some of the work will provide that and in the already done. Some of the work will provide that and in the list as well. But I do have to will provide that and in the list as well. But I do have to take exception there. There is list as well. But I do have to take exception there. There is no one in safety. There's no
can safety concerns there. no one in safety. There's no can safety concerns there. There's no health concerns of can safety concerns there. There's no health concerns of the building. We don't have There's no health concerns of the building. We don't have any calls or references or the building. We don't have any calls or references or work orders are concerns about any calls or references or work orders are concerns about indoor air quality or anything work orders are concerns about indoor air quality or anything like that. The building is in indoor air quality or anything like that. The building is in sound shape. It's like all of like that. The building is in sound shape. It's like all of our buildings. If they all sound shape. It's like all of our buildings. If they all need some work along the way. our buildings. If they all need some work along the way. But that building is safe in need some work along the way. But that building is safe in that building as well But that building is safe in that building as well maintained. And it is in good that building as well maintained. And it is in good condition from a functional maintained. And it is in good condition from a functional perspective. The without a condition from a functional perspective. The without a doubt, it is an older building perspective. The without a doubt, it is an older building it has of the finishes and the doubt, it is an older building it has of the finishes and the things that you see when walk it has of the finishes and the things that you see when walk in the building, they are
older and it could use some in the building, they are older and it could use some cosmetic type of things. But older and it could use some cosmetic type of things. But from a health and safety cosmetic type of things. But from a health and safety perspective, that building is from a health and safety perspective, that building is in fine shape. perspective, that building is in fine shape. >> So with that, let's let's in fine shape. >> So with that, let's let's leave some of the discussion >> So with that, let's let's leave some of the discussion for the information item at leave some of the discussion for the information item at the next Sounds like we have a for the information item at the next Sounds like we have a lot to go through time. I am the next Sounds like we have a lot to go through time. I am curious about the cottages as lot to go through time. I am curious about the cottages as well to Missus. Griffitts curious about the cottages as well to Missus. Griffitts point. So we'll take all of well to Missus. Griffitts point. So we'll take all of that and try to have a whole point. So we'll take all of that and try to have a whole some discussion that the that and try to have a whole some discussion that the meeting and I do agree around some discussion that the meeting and I do agree around the urgency. You know, when meeting and I do agree around the urgency. You know, when things like this are the urgency. You know, when things like this are escalated, we want to get to.
Have a nuanced discussion and escalated, we want to get to. Have a nuanced discussion and a very specific discussion Have a nuanced discussion and a very specific discussion that gets us to a better place a very specific discussion that gets us to a better place rather than focusing our that gets us to a better place rather than focusing our discussion around. rather than focusing our discussion around. Generalities. So I think that discussion around. Generalities. So I think that the next meeting will offer us Generalities. So I think that the next meeting will offer us an opportunity to do that and the next meeting will offer us an opportunity to do that and dig into the specifics. an opportunity to do that and dig into the specifics. Appreciate all the work that's dig into the specifics. Appreciate all the work that's been done so far. With that. Appreciate all the work that's been done so far. With that. Are there any other items for been done so far. With that. Are there any other items for new business? Seeing no other Are there any other items for new business? Seeing no other new items for new business. We new business? Seeing no other new items for new business. We will now adjourn this March
18th meeting of the Finance will now adjourn this March 18th meeting of the Finance Operations Committee. Thank 18th meeting of the Finance Operations Committee. Thank you all very much.