Good afternoon everyone. I'd like to call to order this meeting of the Finance and Operations Committee, uh, this September 2nd meeting of the Finance and Operations Committee. My name is Armin Refi. I'm the chair of this committee. I'm joined by Chair Mansfield and Mrs. Griffiths, uh, thank you all for being here. We have a full house today. I wonder if it's the sanitary easement that has brought us together, or it could be the Recovery School and the Transition Center. Uh, appreciate y'all being here. Um, we'll start off with a public comment. Do we have any public comment for today? No. Seeing none. We'll move on to the approval of the meeting minutes. Um, do I have a motion to approve the June 17th, uh,
2025 Finance and Operation Committee meeting? Draft minutes Second? Yeah, I will motion to approve those minutes. Um, and I have a second from Mrs. Griffiths, um, that has been properly moved and seconded. Um, is there any discussion? Seeing none, we will, uh, go onto a vote. All those in favor, please say aye. Aye. Aye. Aye. That motion will pass unanimously. The meeting minutes have been approved, and we'll move to our, uh, first action item for this afternoon, support services, Watson Mountain, uh, MS 14, onsite sanitary easement. Fleetwood, um, I'll go ahead and make the motion.
I move that the Finance and Operations Committee place this item on the school board meeting consent agenda, and recommend that the Loudoun County School Board approve the grant of the sanitary sewer deed of easement to the Loudoun County Sanitation Authority, Loudoun Water at Watson Mountain Middle School Property. Further that the chair of the school board is authorized to sign the deed of easement upon presentation. Do I have a second? Yes. Chairman Mansfield second. Seconded by Chairman Mansfield. Um, I'll now, uh, pass it over before we get into the discussion. Pass it over to Mr. Lewis or Mr. Trainor.
Thank you, Mr. Refe. We don't really have a lot of information to add other than it was just a request from the neighboring property to be able to have an easement to tie into the sewer line that's there. So, uh, pretty standard operation and we don't have any concerns about it. Thank you very much. Any additional discussion? Seeing none, we'll go on to a vote. Um, all those in favor, please say aye. Aye. I, I, I, That motion will pass unanimously. Um, I don't see that this, um, the, the wording for, uh, consent agenda is in the motion.
So, board members, are we okay to add this to consent? Yes. Sums up. Okay. So that item will go to consent. We'll move on to the Department of Student Services, naming of the LCPS Recovery School. Um, I'll start off with a motion. Uh, I move that the Finance and Operations Committee recommends that the school board name, the LCPS Recovery School Program, the Recovery Inspiration, strength and Empowerment Rise Academy. Do I have a second? Second. Seconded by Chair Mansfield. Um, before we move it to a discussion,
I know it's been a while, uh, Ms. Richardson, would you like to present? Thank you. Uh, this item was bought before the committee in June of 2025. Um, it has been vetted by our D Division Council. There are no trademark issues. Um, staff have collaborated with, with stakeholders, and it is recommended that we name it the LCPS Rise Academy. RISE stands for Recovery, inspiration, strength and Empowerment. Um, this process aligns with LCPS policy 65 10,
naming school facilities, section C, naming portions or areas of school grounds or programs. So, unless otherwise directed, um, it is staff's recommendation that this move to the full board as an information item. Thank you very much. Members. Any discussion? Seeing none. Question. Wonderful. Alright. Seeing none, um, we will take it to a vote. All those in favor, please say aye. Aye. This is for Information. Um, this, no, this is for action. This is, oh, you would mention information.
Oh yeah, this would go to Information as an information. Mm-hmm. Yeah. Aye. Aye. That motion will pass unanimously. Thank you all very much, uh, for all the work that was put into this. We're very excited. We will move on to 4.03. Department of Student Services, naming of the LCPS Transition Center. Um, I will make a motion. I, I move that the Finance and Operations Committee recommends that the school board name, the LCPS Transition Center, the LCPS View, transition Academy, vocation, independence, employment and Work Readiness.
Do I have a second? Second. Seconded by Chair Mansfield. Um, and then Ms. Richardson, if you would like to present, Certainly we are very excited about our up and coming LCPS transition Center. We followed the same process. So this came before your committee in June of 2025 as an information item. And it's back for action. It has been, the naming has been vetted by council. There are no trademark issues. Again, staff collaborated with stakeholders and the recommended name is the LCPS View transition, uh,
uh, academy, excuse me. This process aligns again with LCPS policy. 65 10 naming of school facilities. Section C. Um, if there's no additional direction, then it is staff's recommendation that the committee vote on action and take this to the full board for information. Thank you. Board members. Any discussion? Yes, Ms. Uh, just one question on the, on the namings of these, um, centers, um, the stakeholders, who exactly is that? Yes. So for the Transition Center, since we're on that particular item right now, the, the transition team,
um, did a poll to all of their transition teachers and job coaches. And they all had the opportunity to submit names and then they voted. So it is the actual transition teachers that came up with the recommendations. And then for the Recovery school, we followed the same process and we sent it out to our Student Assistance Specialists. They all made, you know, naming recommendations and then that group of stakeholders voted. Any other discussion? Yes, chairman's Ms. Rogerson? Um, I am under the impression that CAC also was approving of Thank
You Ms. Mansfield? Yes, that is correct. We did send, send them the form link for the Transition center. They, they got to vote on the top two names that the transition team had narrowed down. That that is correct. Ciac did have a vote. Any other discussion? Seeing none will take it to a vote. All those in favor, please say aye. Aye. Aye. Aye. That motion will pass unanimously. Thank you very much. And we will move on to our information items 5.01. Business and financial services.
RFPR 2 3 2 6 8 Tree Services renewal presented by, uh, Mr. Whan, I believe, or is that you, Mr. Lewis? Oh, I'll take, Oh, Ms. Lia, sorry. Thank you. Uh, before you this evening is the renewal of our tree service contract to run from December 1st, 2025 through November 30th, 2026 with no change in pricing. And this contract, um, is in its, uh, second renewal, um, for this contract. Thank you very much. Board members. Any discussion? No other discussion. So we'll move on to 5.02.
Did you wanna put that on consent at your next meeting or action Board Members? Thumbs up for consent? Yes, the item will go on Consent Business and financial services RFPR 2 3 2 5 0. Printing, graphic design, mailing related services, mailing and related services Renewal presented by Ms. Philia. This once again is an annual contract that is up for renewal and used by various offices throughout Loudoun County Public Schools awarded to multiple vendors for large print jobs or mass mailing jobs, as well as specialty jobs
Board members. Any discussion? Seeing none. Um, yes. So I know that we have, you know, not to this extent, but when do we use the printing services that we have for, um, our, uh, students? I know that they do some printing and things like that. It's not to this extent, I'm just saying, but is there a, Are you talking about the print program at the academies? Because they do some specialty printing for us and some design work as well. This is larger jobs like Copy General is used
by the admin building when you need a whole lot of copies of something very quickly. Yeah, I just wanted to have that distinction between the two of 'em. Thanks. Um, sorry, could you remind me, is this a, a new RFP or is this a renewal? This is renewal. This is a renewal. And this is the renewal of the entire contract, Correct? Every vendor on the contract. The entire contract. Okay. Mm-hmm. Any other questions? Um, do we wanna put this on consent? Thumbs up. So yes, this item will go on consent.
We'll move on to 5.03. Business and financial services, IFBI 2 6 0 1 0 wetland and stream mitigation credits for high school. 14 presented by Ms. Lia. Thank you. Yes, this is for HS 14. And although the contract was originally put out for wetland and stream mitigation credits, we only received one, one response and that was for the wetland credits. The stream, um, credits, migration credits are actually on the street right now. And hopefully your next finance committee meeting, we will have a recommended award for those credits as well.
Thank you. Any discussion? Seeing none, do we want to add this to consent as well Do? Yes. Didn't she say that we, she had something else to bring next Time as a separate item? Separate Item? They would be awarded separately. This is for the wetland and then the next one I bring you will be the stream mitigation credits. New solicitation, whole new contract. Okay. I'm Good. You still wanna add this to consent? Okay. So that item will go to consent. Thank you very much. So we'll move on to 5.04 support services lease agreement Silen
Creek Elementary School. Um, I believe this is presented by Ms. Tate. Good afternoon. Go Just, um, changing your perspective on this last item. Um, today, staff is bringing you a recommended lease agreement with the County of Loudoun for 132 roughly acres of the Sickling Creek Elementary School property for the purpose of constructing and operating athletic fields, trails, and or other recreational uses by the, um, county of Loudoun to benefit the public as part of our legislative approval to construct Sickling Creek Elementary in 2006 on an
open space conservation, um, lot with the Red Cedar rezoning. Um, part of the approval process, excuse me, indicated that the county would have the right to use the remaining property for the recreational uses. We are, our legislative approval allowed us to build the school on the conservation light lot, but it limited that we could not expand beyond our roughly 48 acres. So we are bringing forward a lease agreement. Both division council and county staff have reviewed the lease agreement.
Have no issue with the item. Not only have we provided you the lease, but we've also provided you an illustrative so that you can identify our 48 acres along with the remaining 132. And if you have any questions, happy to answer them. We would like to move this forward for action at your next meeting. Thank you. Board members. Any discussion? Seeing none, would you, would we like to put this for consent? That item will move forward with consent. Thank you. Thank you Ms. Tate. Um, that concludes all of our action and information items.
Um, move on to new business. Is there any new business? Seeing no new business. I'll now adjourn the September 2nd meeting of the Finance and Operations Committee. Thank you all very much.