direction from the committee. Make sure this Yeah, they they have they have supplemented the their materials. Where is the better stuff? Um
I think it's [Music] a majestic. Oh yeah, your bind looks a little thin. Your I have it up here if you need it. Yep, we're ready. Whenever you are,
sir. Two minutes early. 558 back. Yeah, I'll fix it. Yes, you will be. I got one. Yeah. Not that there's anybody in the room, but you know, somebody walks in, they go,
[Laughter] "Hey, so we can still see while we're in the meeting." Well, they should at least move it out of Don't have to turn around. I need to change the clock. There are some. Yes.
Adjust the clock every uh month. It should hold true. That that clock is also the that's the clock that does the timing when we've got public comment and does the three minutes.
So, so the poor clerk has instead of just being over there. Yeah. [Music] Then we go back and rewatch the meeting minutes so we can see more. We can do it. We can do it. Allegiance to the flag of the United
States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. At this time, Mr. Chair, I will call the role.
Committee member, Committee chairperson Manish Sue. Committee vice chairperson Tracy Ralph. Committee member Sue Cassopa present. Committee member Frederick who is absent. Interim committee member
Peter Lamudo. Perfect. Okay. Present. Town clerk assistant Senator Brown is present. Committee staff leaison Jeff Kurts. I'm here. Town's finance consultant David Delina. Mr. Chair, we have chairs. Okay,
we are all here. Uh, all right. The first motion I would like to make is to um modify the agenda a little bit if I may. Uh, we have one hour for this meeting. If we go further than an hour, we can all agree to do so.
So I would say uh first item should be going over 2024 end of the year. Uh then we can go over 2025 year till date and finally if we have time then we can go over both um RV resort
comments. Anybody would like to second that motion. Mr. S, could you just repeat that please? change the agenda item to start with uh 2024 financial year comments first and then
uh 2025 year till date uh when we say 2024 we will also discuss the audit report in that same for item three to be moved till the beginning of the agenda 3A and 1A get combined I think is what
we're saying I second that and put both at the or when the end basically all right. Thank you. All in favor? I I I All right. Good. 4 zero. All right. Let's start with the first. Now, here is
what I propose. We don't have to take a vote on it. Since we have an hour, we can divide it into 25 minute sections. 25 minutes we allocate for 2024 plus audit. Another 25 minutes to the 20 financial year 2025.
and then remaining 10 minutes we can discuss either both or com combined recommendations. Uh I also would like to mention that two of our committee members here Sue and Peter are going to be on vacation uh for certain days in this month and
the next possible meeting may very well be in the June 2nd week because if I remember Sue you are out. I will be gone until the 22nd to the 23rd. Not that long. From 8th, June 8th.
June from June 8th. Oh jeez. May 8th. From May 8th to May 22nd or All right. And Peter, you are 25 to five. Five. Okay. So we can discuss if maybe we can proceed without you or not. Oh, very
good. We have a full quorum here. Welcome. All right. So we may be able to proceed assuming you get sworn in. Mr. Chairman, please let the record reflect that committee member Sue mean committee member who um I'm here. Committee member who uh is present and we have all five
members present. Thank you. All right, we just to bring you up to the speed. Welcome back by the way. Uh we are starting with 2024 agenda allocating 25 minutes. Each member will have five minutes to present their
thoughts, comments and then I would like them to present uh at a very high level and you have an opportunity to then submit your uh comments or questions in the writing. Um and then we will give five minutes to the next member and so
forth and and therefore everybody will have a some time to interact. So, anybody would like to go first for 2024 data? Anybody would like to volunteer? Well, would it be in order to just review an item in the minutes of the
August 1924 meeting? That we can do. We that is a prior meeting outcome. Uh we can go over the you know approving the minutes. That's a separate item in itself. That's last year. Actually, I have a couple
things that I think would be very beneficial for us to discuss first. We can do that. Perfect. I have I have So, how about this question? But this is Let's Let's do this. I would give I would suggest that we give two minutes to everybody to whatever you want to discuss today or any overall comments.
Let it get out there before we get into the nitty-gritty. So, okay. on the August 19th, 2024. Okay. Minutes page number three. Uh the committee members sad that's me.
It's okay. Uh that uh the submitted pound revenue remains at 8.4 million while expenses were 8.9 million. The shortfall of 528,000 is being covered last year. back of funds and
other reserves. They understood that despite these adjustments, expense exceed revenue by a half a million dollars for the 2025 budget. I know we're half year into that. We're only a half year into that, but are we running at that rate of a
half a million dollars plus behind in revenue? That's my only question. Perfect. Thank you, everybody. and we'll make that correction to your name in the name. Okay, no worries. That doesn't show up on me here. I did notice
similar things. Would you like to comment right now? We'll give you a minute to comment or would you like to come back to it, Mr. Cooks? Um, I can I think I can address uh address that. Uh, the budget
um contemplated use of reserves. Uh, the budget continues to contemplate use of reserves. The budget that was passed contemplated use of reserves. That's when you talk about a shortfall. The way we made up
the shortfall is through the use of reserves. The present budget and um our proceeding this year uh continues to anticipate the use of those reserves. When you get into uh Mr.
Delena's presentation on where we are currently. Um, he can address where we are from a revenue standpoint versus where our projections were. Okay. Thank you. Tracy, since we have so many new fact members, these two questions are
probably highly important for all of us. What is our job as a fact member? Thank you. That's my first one. Do want to answer it as I go or Okay. Um, your job as a fact member is
uh to provide recommendations to the council on the matters that come uh before you on the agendas. The matters that come before you on the agendas are directed either by the council or the
town manager. Good. Simple. My second question, if someone comes to me or any of us from the community, town of Lahachi Groves community, are we as back members allowed to discuss anything fact related?
Yes. We're just not allowed to discuss it amongst each other. You're not allowed to to discuss it amongst each other. And you need to be cautious that the person
people that you are talking to are not taking that information um and relaying it to another fact board member and as Sammy said acting as a a conduit because that can be a violation of the sunshine
law. How would we know as fact members if somebody was to do that? Well, um, if they say, um, that I was just talking to Freddy and here's who how he approaches the the
subject, you go like, I can't I I can't and you you can't and I'm I would be concerned because you're apparently, you know, in a situation where you as the wonderful resident don't understand the rules. So, just remember, you cannot
take that information back and forth. So, I just wanted to make sure that we were all on the same page because we've been up here for a couple years now and none of this has ever been discussed. So, it's nice for everybody to know that information. Um, well, there there was a Sunshine Law presentation, right? Right.
That's what I was. Yes. But it doesn't ever say that specific information. Okay. Yeah, I knew we can't talk to each other outside of this forum, right? So, thank you, Tracy. All right, Mr. Who would you like? Yeah, we can't talk to each other
about our business, but correct. You can talk to each other about horses, right? You can do that. You have any anyone like to share any high level comments? Anything before we get into the nitty-gritty? Uh, I had something that
that slipped my mind there. Uh but uh no I I was uh wanting to comment on uh last year when we were going through the budget there was a lot of uh hiring and and and you know personnel
changing and that really usually in any company the the the the biggest thing is is uh you know salary and and and last year that was a a big issue. So, I'm wondering this year is everything kind
of shake itself out and uh will we know who we dealing with? Yes. And and and and also uh the the members that I I know uh specifically the building uh department, they they
got a lot of uh guys from code enforcement, you know. How how is that working out as far as them, you know? Yes, that was an issue from the last March. Good. Thank you, Mr. Who Sue. Um,
sort of in line with that, there was a suggestion at the last meeting which I did not attend which I read. Can you hear me? Am I all right? I can hear you. I don't And that there was an interest in incentivizing the uh the town employees
to get revenue. And I don't know how that worked its way out, but you when you incentiv my picture of that and I again I don't know if it got implemented is that it will make bad feelings between
the the town uh the people who live in the town and the people here who work because the people who work if you incentivize them with money they will go after the money uh understandably so. they're not the highest paid people um around and uh I was concerned about that
when I read it. So I don't know what has happened and I just wanted to bring I am totally unaware of any incentives to it was in the meeting minutes it's as a suggestion that's oh it might oh a
suggestion anyway that's something that has not been implemented to the best of my knowledge because I'm unaware of any such incentives for any employee right yeah because I I if if I'm following you correctly
Uh uh we're going to give them bonuses bonus to to go to get more revenue and I I was concerned about the disruption between the relationships getting more revenue beating up on the citizens more. Yes. And we've seen that a number of years back we had troubles with that. So
that that has not been implemented in any way, shape or form. My other concern and again I'm new at this. There's a limited amount of stuff I could cover in a week. It's a lot of stuff. Uh I was concerned and again I read all the minutes because I want to get a feeling
for how people want to do this. Uh I was concerned about the use of reserves to cover shortfalls because there's a big thing about uh keeping taxes down which is of course understandable but people also want services. So the same people who want to
keep taxes down want more services. It's like any other government we've got. I mean doesn't matter where we are. That's that's the way it works. But I'm concerned about using the reserves because you just brought that up again that we're using the reserves to cover the shortfall and that's that doesn't
keep going. That's terminal. Yeah. So Sue, thank you so much for bringing it up. Actually um generally I don't do this but I will take credit for that point because I was the one who analyzed the use of funds and I said you
need to represent cash flow and balance sheet statements along with P&L profit and loss and we found out that funds were being pulled to shortfall like Peter said and you have a very good question what happened so if you may
allow maybe it's a good idea and you may have to give me a little bit of benefit of the doubt because I have been here before you. So I I put some thoughts together. It will answer some of the points and maybe it will uh channelize your thoughts. So if it's okay with you,
I'll take first five minutes. Is there good? This was trial by fire. Yes. Okay. Do you see the screen up there? I'm going to show I brought my uh analysis in the form of a PowerPoint so I can share with you with the town
members and uh so forth. Do you see it? Is it okay? Good. Yes. All right. I'm going to present my finding. I'm going to time myself so I can stay within my 5 minutes limit and then um if you feel so if you want to
interrupt me at any time I'll I'll make sure that um you give your Yeah. So I don't overshoot. Is that good? So 6:17. Would you time it 6:22 or so? All right. And Mr. Sud, when you have a moment, just for the record, if you could send
the town clerks. Yes, I will. I will. I will. So, let's look at 2024. What happened? um our revenues we were expecting 4.11 million and I for my analysis purposes as you just mentioned I take the noise out I take the fund
transfers out I take the tree mitigations and so categories out that make our revenue look beautiful but you can't really use it so if I take the noise out our actual revenue was 4.11 million our budgeted was 3.72 we
produced $390,000 more than expected because we collected more money in building permits. We had a windfall in electric utility tax and local business tax and interest income which was also one of the points that I made last year and I'm going to make this year that we have lot
of cash that sits in the bank are we making sure it it accrrews interest income within the state laws in the on the expense side we uh spend more than we budgeted. So to your question which we are going to talk in a bit what how
is it going to affect our use of funds? We spend way more on legal costs. We spend more on cost recovery expenditure planning and zoning website and computer subscription services. These are the items that are way beyond their budgets.
Legal fee attorney um 130k over budget. Uh our other services, town admin, uh $25,000 or so were budgeted only 3,000. Bank merchant fees 19,000 only was budgeted 10. Office supplies 16,000 was
budgeted 10. Now big item capital equipment lease 240,000. It wasn't budgeted. Uniform 11,000 only 2,000 was budgeted. Engineering um I don't know what that is. four times the budget 40,000 versus 140,000 actual machinery
maintenance 40,000 was budgeted 89,000. So what it does is that our ending balance which you just said what happened to our so think of it as our bank account and what happened from the last year. So our operating budget our
general fund is the cash cow. It supplies cash to everywhere. It was supposed to produce more cash but it produced 382,000 because of the overperformance our road and drainage we depleted that fund we use that fund etc
etc I'll come to it in a second about how does that work around with the use of funds overall picture is u multiple categories exceeded annual budgets uh some expenses incurred without any budget allocation legal fees and capital purchases show sign of lack and policy
and controls recommendation When in a private sector things like these happen, you are supposed to go into the details. So in the legal fee, what happened? Can we have a detailed on the invoices? What matters they spend their time on? Um same thing with other big item. Was there a policy issue? Was
there an emergency? What happened? Why why suddenly 250,000 in capital equipment? Maybe it was under a separate category. Review authorization and procurement documentation. This is mostly for the auditors and our new CFOs being proposed here for them to
understand stren strengthen budget enforcement and internal control. Now I'll talk a little bit I have 1 minute left 3 minutes. I will talk about audit because our auditors are supposed to find these things. Our auditors gave our
town A+. So I have some comments for them in the org chart. This is our legal firm, our law firm. They report to the town council. They are supposed to protect the town for independence reason. They report to the council.
Auditors supposed to be listed here as well. They before they start an audit, council should sit them down and say you are going to go through the financial data. If you find any inconsistencies, anything you need to tell us. Don't be afraid. Your invoice will be paid etc
etc. So there is a premeating in before the audit starts and there is a at certain points when management gives them Q&A uh some council member because auditor is going to find different issues and management is going to provide the information. I don't know if
that sort of thing happened so auditor should be added I I don't know if our council member ever got involved before audit or during audit but this is something to look into. So our audit report in 2024 did not mention any such
overbudget categories for legal for cap capital equipment for recurring costs. Machine repairs are not going away and you are going to see it in 2025 those over the category spends continue. Uh same is true with legal services. There was no recommendation to the management
regarding treasury management intra fund transfer which you just said. Just to give you a picture this is how our funds transfers looks like. one funds pushes money to multiple funds. This was the picture in 2025. This was the picture 2024. As you can see, only a robot. I I
have to use a lot of math to get there. But nobody I don't think you understand how the money is moving. They probably do, but I don't even with this analysis. So recommendation is that they need to uh provide a clear guideline on how they
are using funds, withdrawing funds, depleting funds. There should be a policy how do you move funds from one fund to another or use more money within an existing fund. I know there are state minimum you have to maintain 30% or whatever minimum as per the state etc.
So I'll stop here and now my time is over. I would you have couple of options you can start now your presentation step by step or you can comment here whatever you like. I have a couple comments on what you said. Is the auditor with us today?
Yes, he is on online by Zoom. And uh I don't know if you want uh David to to comment. Actually, I I want the auditor. These are specific for the auditor. Mr. Auditor, you have any comments on what I said?
Yes. I guess I guess just going in order, the the first item when it talks about the organizational chart for the for the town, you wouldn't you wouldn't put the town auditor within the organization chart the same way that you would the the town the the the town attorney um as you would like the town
attorney or the or the or the town clerk. It's not really part of the organiz not really part of the organization. We're we we are we are as as you even mentioned, we are independent of the of the town. Um we're independent of the town. We're independent of management. we're independent of the um of the council or
commission as well. Um and so we wouldn't really be part of the organizational chart. Um we are listed in the in the introductory section. We are listed as the town's auditors within there. Um but not specifically within the organizational chart. So I wouldn't I would I personally wouldn't advise the
the town of Lockach Gross to include us as part of the organizational chart. The other thing related to um to any kind of Did you have a pre sorry to interrupt you did you have a pre- audit meeting with the council or did you have any interaction with the council before or during the audit? We provide a uh we
provide a uh a we provide an engagement letter. We also provide a communication still charge with governance letter that the uh that the council gets as well and we're always available for any any meetings that they would request or require um of us as we go through the
process. You have any questions? Yeah, I do. U Mr. Fairman, hello. When you audit the town of Logatic Grove's books, what exactly are you looking for? So, as far as that, I mean, I was going to go through a couple of the other items, too. When it talks about the
overbudget C before that, I just wanted to kind of go and I and I will respond to your question. I just wanted to go into this next slide here where it talks about the overbudget C uh categories that is reported in in the notes to your financial statements as well as in the required supplementary information in the in in the budget to actual
schedules. shows the amounts the over budget within the within the uh the the categories um on in the notes of financial statements there's there's a in in note two where it talks about stewardship compliance and accountability it is it is reported in there which which um which areas that
the legally adopted budget that it did exceed budget it is included within there um and as far as as far as the um as far as the treasury as far as these other recommendations that that you have based on your observations. I think um again, I think they're all they're all
they're all uh they're all good uh recommendations and and that's and that's that's what's great about about the the town that that they have that they have here at this committee that that reviews these things into this level of detail to be able to to bring up these recommendations um from the uh from the from the audit
standpoint. And that kind of that kind of segus into into your question. Um obviously we're we're the scope of our audit is to to perform an audit of the of the financial statements of the of the town and in that process and in the planning process we do um obtain an
understanding of internal controls. We we make a determination as to whether they're a properly design implemented. Um and then we also are required as part of gain that understanding to to perform walkthroughs. So it's not really a test of internal controls where we're looking at 30. It could be it could be a
walkthrough of one um that were required under the professional standards to um to to get that understanding. So one is they're properly designed and if they're implemented um is the is is the walkthrough portion and then uh testing effective effectiveness of internal
controls is where you would do a full test of internal controls. Uh sometimes that's done in an audit uh to reduce the number of substandard procedures that you're doing to see if you can rely on controls to be able to uh to to reduce your substantive procedures. Um so as
far as as far as what we what we look at and what we test it is it is it is based on and obviously if this your audit is under government auditing standards. So if there is any if there's any u any significant deficiency or two week controls we would we would report that
as as we have had as we have had findings in the past uh and regarding different areas um where we have we have reported I think we I'm having a hard time hearing you speaking on
mic we go in and out okay could you ask the next one interested yeah So, when you're going through and you're doing the audit, you're only going off of what you're only going off what the town is providing you. You're not digging deep into the books to see if there's
anything nefarious. That's dig out. Well, when we go, you see what the Yeah, the town provides us the town provides us the trial balance. They provide us access to to the uh to the financial system to be able to run reports, look at the detail of those items and we and
we perform and we perform tests of samp we we select samples and we perform tests in different areas. They have access to everything. And do you actually go in and look at everything? Well, we well we don't we don't we don't know. We do not test everything. We we
we test samples. What percent of transactions as an example would you test out of sampling? Out of 100% transaction, what was your test rate? It depends. I mean, if you're looking if you're looking at revenues, um we when
we when we test revenue, say in general, we we try we try to we try to see we try to at least be able to test and whether through whether it's through confirmation, through uh through tests of through tests of of receipts and things of that nature. Um, we try we try to look at try to get a a a coverage of
about 60%. In that in that particular example, are you looking at uh receipts from credit cards, seeing how they're categorized to make sure that they're categorized correctly? So, when we review um when we review expenses, we we look at we do look at
expenses analytically and we also we also look at dispersements. And when we look at when we look at dispersements, we we don't we review we review the invoice. We we we check to see we check the approvals on the invoice. We see that the that the invoice uh obviously matches matches what was paid. Um again,
we see that it's approved. We see if it needed to go through a process to to get approved, we we review that as well. And then yes, we do we do see in that particular if it makes sense where it was uh where what it was recorded to, you know, the account that it was recorded to. So, if say an invoice came
in and it was $1,000 and a person was paid $10,000, would you have caught that error? Yes, because if the invoice if the invoice if the invoice we get received the invoice and it says $1,000 and the check was for 10,000 um it would get it would get picked up and it would
get picked up in that in that process. So, for instance, if we if we select a check, for instance, that was uh a dispersement of $10,000 and the support that's provided is is is is an invoice and you see it was like you said there was it was off by it was off by one digit that one digit was added or
something like that in that in that particular scenar not not just the hope but the is that is that as in the in the audit process if it if it gets picked up there it's too late. um that it would get picked up in the in the process of when the when those that's why it's so
important when we when in in your in the case in the case of the town and also in the case of when we when we review the dispersements is that we see that the that the approvals are there because that means that it was reviewed u because whenever things get reviewed things can get picked up. So you can get picked up if it was off by a digit that
something was paid $10,000 and the invoice was for a,000. When it gets to us, yeah, we would pick it up because we'd select that. We'd select that dispersement of $10,000 and the supporting documentation would be for $1,000. Did you find that? Did we see No, we didn't. We didn't see
anything like that. No. So on 9:30 the samples that we selected on 9:30 of 24 an invoice was submitted for $1,000 but was paid $10,000
to land research management. Yeah, I guess that that was one that was selected for as one of the samples. That was that was picked up within a few days and the monies were returned. I didn't see it in there, did you? That
was picked up. So that was picked up by the that was picked up by the town's process. Okay. It didn't show it in there. Okay. uh just for that would so that's so if the town's internal processes pick picks that up that's that's that's a you know that's a win because when something like that happens if there's a review process
and it gets picked up and and and corrected accordingly go ahead all right we have a couple more questions we'll keep going ahead yeah you mentioned earlier that the the town provides you with a a list of items
they want you to review the town does not provide me with we We we provide the town with a with with what with with with the selections of we want of what we want to review. Okay. Yeah. Cuz I I was say saying in in in a normal business scenario and uh
financial statements and all that, there's a a certain protocol where you you can look and see if somebody's cooking the books, pardon my expression, uh you know, when things don't balance out the numbers.
I think what we are asking is did you run any forensics or any sort of analytics to see everything is matching but but I think that's one question and the another question what we are asking is I guess specifically what what are you what are you referring to with what
what's what what with what specific the books are in balance yeah let let me ask you this these items we point in my presentation I pointed out that these were significantly over budget Clearly something is missing here right in the legal services capital equipment
machine purchase etc. Treasury management intra funds. Did you get into those details? Did you question why was it over? Did you see what was going on? Did you So I think what we are asking is in your audit report you say it's A+.
So at least my version is and I would love to ask team members do you think it's a clean audit? No. No. Do you think it's a clean? Do you think it's a clean? I don't know what the referring to. Right. So what about you sir? Do you think you're there are questions? So I
think what we are saying is that there are questions it's not clear to us. So if we found this with within a few days of looking at the data we are wondering what did you find and how did you satisfy at least the concerns that I
mentioned and and uh Tracy mentioned. Well, if I if I could just interject for a second with respect to um some of the information that you presented, for example, um and I don't have the slide up and I don't need to see the the
slide. You're once again sharing this with us on the fly. Um we're seeing it as as everybody sees it. um your $240,000 item with respect to
um the equipment purchases. Um those equipment purchases uh were uh budgeted. I don't have the exact details because I didn't know you were going to bring that issue up today in any way. Um
but there are explanations uh for that. Um uh and that was not an overbudget item. Great. So so I think what we that's what I requested that we if you provide more information in context that will satisfy an auditor or
our request. So we are not doubting anything. We are asking okay provide information so it's clear like you said this money was returned. How many other such incidents happened and what other controls were put in place so this error doesn't happen? Mr. Jim, could I ask
clarification already? Yes, go ahead. on page 51 on page 51 of last year's budget um in the one two three the fourth paragraph down on page
51 on January 10th 2024 the town entered into a three-year lease for a utility vehicle an initial lease liability was recorded in amount of $230
39,346. The town is required to make monthly fixed payments of $90,476. What is that single utility vehicle? What does it look like? Um, well, I'm not sure where you're
referring to the the page 51. So, but that is the it is it's our Aspen. Um, and it is a big tractor. It's got a long arm and it cuts
the the banks and it can annihilate trees. Um, those kind of things. And and that lease was almost a quarter of a million dollars. It's a it's a lease purchase situation. Yeah.
RPM could you please my ignorance what is the initial it says initial lease liability was 240,000 I am I didn't know what that meant I'm not sure what page you are looking at what doc page what I
got last time of what you got u so it's it's within the audit document is that what you're saying it's within the it's 42 of the audit doc it's 51 of the entire set oh It's just it's this whole thing we got last week
here. The fourth paragraph I had that I saw that also. I just didn't know what initial that initial value was. The initial you're looking at I'm sorry the paragraph the fourth paragraph entered into a
three-year lease uh for a utility vehicle. The initial lease was recorded in the amount of $239,000. the annual it's yearly payment rather than Yeah, that's what I figured it was, but that's So, the monthly word
is incorrect then. Yes. Well, I'm not sure. I saw somewhere else that it looked like it could have been monthly. I wasn't. No, it's it's an elsewhere. It's an annual payment. Yeah. Okay. that pay. So, three annual payments of
$90,476 exceeds by the amount of the lease about $35,000 over the price of the lease. Well, that's a pretty good deal. Okay. Uh just in the interest of time,
let's again let's get back into 2024. This is a meeting for our auditors and we're down to hear our comments. I'm not expecting any immediate response. You can come back next time. So, let me go back to Tracy again. Tracy, what other
issues would you like? 2024 auditing for actual. So, I pretty much looked at 24 to date. Awesome. And when I was going through everything quite quickly, I found a lot of things that I personally would not categorize the right the way
it is. And these were some of my questions also to the town is there's lots of hotels, dinners, basket receipts, um, Publix, Instacart, and they put it off to education and training.
Well, it's probably when when you looked at the education and training category, was that amount kind of high? Well, when you go to a conference and you know you are going to a conference
for education and training, um the expenses associated with that including the hotel, um the conference fees and the meals that the employee would uh have to have and the transportation,
those things are properly categorized as education and training. So that leads into my question then for you because you just kind of as answered my question but didn't. So when anybody goes for education training anywhere you don't
provide them a stipen an amount or they have to come back give you receipts and then you pay them so they have to pay for it up front and then they get reimbured or do they just have a credit card that they can spend whatever they want?
Um it's sometimes a little bit of both. uh you can get reimbursed. Typically, you would use the uh town credit card that was issued um so that you can avoid easier um the um tax that is associated
with it because you wouldn't pay for uh for tax for example on the hotel. So, what is the town's legit for every employee that goes for training? What is their what is how do they know what's if they're going to use a credit card or
they have to pay it out of pocket? Is there anything in the town alongside Groves that states when you go out of town for education training this is what you get $40 a day for food you get $100 a day for hotel and then you get reimbursement.
um the the hotel the best way to handle the hotel um is to have that on a prepaid basis um when you go. Likewise, if there was a flight involved, those kind of things. Um there should be receipts that go with
that. Well, yeah, because there is a it's it's a prepaid situation in which you boarded the hotel rooms um and you pay for them and you get a receipt. Yeah. I found no receipts in Blackbox. My My second thing is is Publix that's
here in town. A lot of a lot of charges to Publix. Lots of them. And it's put to office supplies. $1,500 was spent at Publix on 126. And it was under office supply on 126. I'm not sure what that item is
without looking on either. It said office supplies and there. And that's how a lot of this is. It's either office supplies, even fast food. Fast food is put under office supplies or education and training. Well, some sometimes sometimes, for example, when we have a
lunch and learn uh for the entire staff um and we do training um and we provide lunch for the employees. Um those things go under education and training because you brought them in.
um you know whether it could be on the health insurance plan, it could be on emergency management. Um we do that approximately once a month. So we had this discussion in August with the budget and we're like we did not want
our taxes raised as as residents. Cut your expenses. And then I go and I'm and I'm just looking at this stuff and it just kept blowing and seeing this. It's it's upsetting seeing how much people are spending on hotels, dinner, $187 on
the beach. I mean, literally to me, $152 at a restaurant for one person's credit card, that's kind of insulting to us as a town. And then looking at all the little expenses, all the little expenses, 29.99, 25, 24, whatever it is,
it adds up to be a huge amount of money every single year. And this I just did 24 to Mr. Fairman, do you audit it like that? Do you look at that stuff? So, as part of a financial statement audit, there's we we we use materiality.
um the the financial statement audit looks at um as to whether or not the financial statements are are materially misstated. Um so as far as as far as drilling down to level looking at looking at you know you know
few McDonald's receipts and things like that it depends if you know it depends if it if it comes up as part of the uh as part of a selection um when we look at dispersements but we do we do look at um we look at a lot more the the higher dispersements the higher revenues and
things like that within there. Um, if a concern if if a concern is brought up and there is and there is there there is an issue and someone would like us to uh delve deeper into something specific like you're having an issue uh you're
asking questions related to uh educational expenses um and wanting to look deeper into that. There is there's things, you know, for instance, if there's an issue found out that's that, you know, you're going into like doing a a forensic audit and looking at something specific and looking into and
drilling down a specific area and looking at 100% of everything. Um, that's that that is that that is something, but that that's that would be like that would be a separate that would be a separate engagement. That's kind of what I did. I don't and did a and and yeah do have to I don't I don't know
about the specific receipt that you are um talking about um you know I don't have that in front I don't have that in front of me but what I will tell you that it would not be unusual
um for example if u the clerk and two council members were in Tallahassee um that the clerk with the town credit card would pay for their
meal. And you know, like I said, if you're talking about a number like that, I suspect that there was more than one person eating that $150 meal. So again, there's no restraints on credit card use when they're out of
town. They're using it as they don't have a specific amount that they're allocated to use when they're going for their training or education. Is that what you're saying? No, I'm not saying that at all. Do they have a restriction on how much they can spend per hotel,
per meal, etc.? Um, the hotel generally will not have a specific limitation because when you're going to a conference or something along those lines, as I indicated, um, it depends on
where the conference is at and there is usually a conference rate and the municipality pays for the conference rate at the at the hotel. Now depending
on where that is. Um uh you know not here but when I was the um uh when I have been actually it goes back to probably when I was in Delray Beach many
many years ago. um uh the uh uh the um annual um Florida Municipal Attorneys Association conference was at Amelia Island.
So the town paid for me to be at Amelia Island. That's going to be a different price than if I uh if the conference um was in uh you know Orlando or
Jacksonville or something like that, but that's where the conference was. And so the conference rate is paid. And I said that goes that's an example that goes back into the uh late 80s and uh and 1990s. But the the numbers were
significant. So again, there is no restriction on what you can spend. Correct? No, you have you can't you can't go to the RIT if the conference is
at the Motel 8. Okay. Is there a way that you can provide us when people were training and education for 2425? Sure. Okay. Just to summarize because we want to give a specific recommendation. I
think on this topic I think what we are saying is if there is a specific policy of the town that not only guides but restricts so that the credit card is not abused and people are very familiar with
the fact that we are saving every single dollar. These people here on this desk are all volunteers unpaid and so many people are working uh so many hours. So I think what we are saying is everybody struggling with the economy have a
policy controls and specifically in the light of the expenses that overshot in particular other services down 3,000 budgeted versus 25,000 actual office supply 10,000 budgeted 16,000 actual. So if you put all these data together, you
clearly see that we are exceeding somewhere. So may I suggest a motion that one of the recommendation is to have a very tight policy and control around travel, hotels, food and and making sure we have limits on how much
we can spend and proper controls. I second that. All right. All in favor? I can't. All right. All right. 4. Can I ask one question? Yes, go ahead. Do you already have a policy on meals? Because usually that's a solid policy with
government. It's a very simple question. Usually there's a policy you can have this much per meal or this much per day. Yeah. I think it's tied to the federal government's rate. Yeah. It has to do with the area that you're going to,
right? Okay. But do we have one of those? I believe so. Yeah. And you can see it. Sure. I I I don't know about sorry if you could repeat your motion. that leads to hurt. Uh so the motion was
for the committee to recommend having a policy and control around travel, food, other sort of credit card expenses for training, travel and other
purposes as well as controls to check that they those things are not abused and staying within the budgets. and and the limits provided and uh for the audit we would like to make sure that they have gone through certain categories
that are over the budget and make sure they're properly categorized. All right. Yeah, I don't think the audit's going to go back over. There's another recommendation, Jeff. It's up to Well, I just the the audit is about to be issued. So, shouldn't the
audit reflect that? It's not education and training. It's actually meal. But it would be under a category of education training, but travel meal and not necessarily under education. We we put it on the record. So let them list
it. Yeah. Okay. The financial state the financial statements themselves don't don't go down to that level of detail. So does it doesn't it doesn't affect your financial statements. Um so whatever you review internally and and
um make any adjustments to it doesn't it doesn't that would that wouldn't affect that wouldn't affect your financial statements because it it presents them it presents them by function. So um and as far as as far as as part of the audit, like I said, it does it does um
does report within the notes of the financial statements the the um the categories that are over budget. Um and also as part of the audit and when we do analytical procedures and we do variance analysis, we do we do review the the the budget to actual and again not every
single account or every single category that's over budget but typically it's we do question and and ask um for explanations and support related to um overages that are greater that are greater than a materiality amount and a percentage is is is how we look at as
part of the financial statement. Thank you. Sorry to interrupt you. Sorry to interrupt. In the interest of time, we got that answer. Okay. Next thing before we go, we have a time limit here. 2024. Does do any of the members have any other points you would like to add
either to the 2024 financial year or the audit of the Yes. on the uh 2024 budget. On the 2024 budget in the category of pension on page
41, it says that the net pension liability to this defined bene benefit program is 1,51,954. Do you can you tell me What percentage of the pension is funded
relative to its liabilities? In other words, if the liabilities are $100 million and you have $100 million, it's 100% funded. What percentage of this pension is at this time funded with the money on hand? The pension that we
participate in is the Florida Retirement System. Um, and so it is It is that system um that we're involved in. It is not backed by the town.
So, it's not our liability at all. It seems to say that. I mean, I read through that. The state of Florida, it's pretty pretty detailed, but the state of Florida is supporting it, but we have to put into it. So, we have to put money out, but we don't have to. It appears to
me that we don't have to have the funds to pay the retirement when it happens that it's somebody else is doing on the other side. No, no, no. That's you're absolutely correct. It is it is the state of Florida that we participate in and the the town makes its um
appropriate annual contributions to the the So, it's not really our liability then. Paid and it's done. It's not an approved liability. It is because of GAP generally accepted accounting principles, right? There is
no pension in the world that is 100% funded. Okay, the state of Florida is probably in the 85% and probably the strongest out of any 50 states. But that being said, there is unfunded liabilities because you just don't you
make a lot of assumptions of how long people are going to live for, what the rate of interest is that you're going to earn on your investment. So the numbers you're seeing here is from the state of Florida pension retirement system that
says, "Hey, if everything goes nuts and the world ends, then your portion of that liability is what's on." So 1.5 million
of liability, how does how does that affect our budget if it really isn't our liability? It's not. It's on the balance sheet, but then it doesn't affect our budget, right? It doesn't affect your budget. You budget expenditures. Okay.
You match revenue against the expenditure. Okay, I've got my answer. Okay. So just to summarize, you're saying that those pension obligations have no uh effect on our liabilities because state assumes those liabilities. That's correct. Okay. But it does have
something on our budget because we have to pay into the state. So that's our outlay for the year. Yeah. But but you pay that annually, right? Yeah. you you you uh it would be worse if you because Oh, trust me, there are towns out there
that have not paid for said pensions and so yeah. No, no, no. It's paid by the fifth of every month for the following month and uh it's it's very very very strong. Okay. Thank you. Thank you. Anybody else for 2024?
I was gen I don't this has to do with from year to year but we went over say in legal services significantly but somehow the when the new budget was done for 25 I think that's the right year uh we didn't factor in the fact
that the legal services went over so we need to get information ahead of time and either say we're not going to spend it which not always an option or budget for it. Yes you're absolutely right. So the these are called constantly uh continuous uh recurring categories where
we overshot. These were these are con these are you can say these are usual suspects. This this trend of legal over budget repair over budget machine over budget and all those things we have listed and we are going to go into 25 in a second. You will see that those are
continuing into this year. So yes we would have budgeted in but we didn't. So that's why something is broken. Either policy or controls are lacking or they weren't properly budgeted. So may I make a motion if you all kind of generally agree and I'm going to share this presentation with you to submit this
part of 2024 presentation where we listed multiple items that went over budget and we also listed the major observations and recommendations and also we informed the audit committee that they need to uh why would they not
mention these continuous culprits in the these continuous problem categories in their audit or what explanation did they receive so that we don't make the same errors for 2026. So uh if you all
support we can submit this presentation as a record as a recommendation as a collective uh fact recommendation to the town council along with the travel policy um that we just passed. Would so
any would like like to second to submit this? Second second. All in favor? I four to zero passes. Okay, this will be submitted to you. All right, let's talk to talk about 2025. Um if you allow me,
let me give you a presentation. It will probably set up a framework and then we can all u add to it. So 2025 just you had said that you wanted the meeting to last an hour. Are you extending that? Yes. May I request to extend the meeting
by another 30 minutes? Yes. Yes. All in favor? I I We're nine months deep. We didn't All right. Meeting is extended. 2025. Uh please make my screen big so that uh they can
all see it. All right. So you brought a very good point. If certain items were overbudgeted and we knew it, then why did we underbudget it in 2025? Actually we did underbudget it and now we are going to face some consequences in 2025 till date. So we
are 6 months this is March 31 2025 ending this is half of the financial year. So if you look at the cost typically you should see 50% of the budget used. So let's see what is actually happening. So in this year till
date we have a revenue of 2.65 65 million and our at the end of the year we are supposed to collect 4.3 million our trend line shows lower collections so we are actually getting some headwinds as as per this my analysis I
would love to hear comments in building permits and electric utility tax lower expected RV permit fees lower code fines and we all agreed this was code fines was never going to be a revenue item anyways but we are seriously we we are
going below target so far. So our revenue is lower but our expenses on the other hand and we just calibrated with Mr. Kurtz because there was some error and he and I reconciled. I don't know if you still have the fresh number. Your 2025 data is incorrect. Mr. Kurtz, I
pointed him some issues and I think he agrees with me. In 2025 till date, we spent 1.77 million already and the town has requested about $500,000 more for legal services. 281,000 more for legal
because they underbudgeted and something is happening. So we need more legal uh 10,000 for TPA grant and approximately 120,000 I maybe plus minus for new hire full-time for community standards. So if you put all these things together, what
it does is that if you look at the second column, we are supposed to produce at least $1 million of free cash flow. This is our cash cow. This town operations, the taxes and all sort of fees. We are supposed to generate at least million dollar free cash flow to
fund our roads, our drainage and all other things. And if you look at this, we will probably only make half of that uh with with this rate with this rate. So just to give you a little bit idea, if you look at this diagram, last year
our operations our town general fund provided $1.2 million cash flow to capital funds. This year I don't think we will even come close to that. As I said, I think as per my calculation, it will be lucky to get 50% close to this.
Now let's look at how does it affect our things. So if you look at our capital projects, the roads we are supposed to pave and culverts we are supposed to do, they are seriously delayed here. So if you look at how much projects money was allocated
um and I will get into this in a second other revenues and what actually got spent the town hasn't taken capital projects and I don't know if it is because of the vendor issues or is it because of the cash flow issues. So let's get into it for a second. So in
2025 till date our legal services we have already used all our budget in March by March for all 100% for the year and the town has requested 281,000. So basically we're saying double our budget just to put it in a perspective
10% of our operating budget is going towards legal. So just think about it 10 cents on every dollar on the town operating revenue is going towards legal. Something is somewhere wrong. Seriously, books and subscription 6,000 was budgeted, 10,000 was spent. Uh
office supply uh already till March we have used 100% of our budget. Books and subscription we have overshot just in 6 months. Uh education and training of course the same situation continuous sanitation services engineering repair
and machinery same trend continuous. So this was not a one-time thing this is continuing here. So what is what is the summary of the analysis here? General fund indicates a budget gap estimate anywhere from 250 to 500,000 because our
revenues are coming lower and our costs are much higher than expected. We are expecting a significant cash flow shortfall and capital improvement. So what happened was that's why balance sheet and cash flow statements are important. The question you asked about the funds. So if you look at our capital
fund, FEMA was supposed to pay us 271,000. They haven't. Local government was supposed to pay us 750,000. They haven't. Another 2750. We haven't. Florida resilience grant didn't come through, etc., etc. So what it does is
that it's not that they didn't come through. It is that they are still pending. They're pending because they are on a reimbursement basis. Okay. All right. So they are pending. They're pending and FEMA pending or they just not paying? Um FEMA is pending.
They they we anticip Okay, let me let me complete and then you'll have the chance to respond. Okay. 429,000 of this capital project was supposed to be funded by our general fund as of today. As of this date and I don't know how much we will fund it.
Would love to get your comments. A significant number of capital projects are delayed. only 31% of the budget has been invested so far in the capital projects. All our residents paid their dues. We increase the taxes because we
were told that it is required for our roads. It's required for our drainage. So my request or recommendation would be and I would love to invite everybody please do not avoid those funds to pay for trainings and foods or hiring other people. Please keep those funds where
they were supposed to be. water control district revenue uh depends revenue depends on $600,000 fund inflow from general fund. So that's why we have to save every single penny in our town operations because it has to fund
$600,000 in the water district fund and uh because there's water district has machinery and repairs already going over the budget. We need to see how that is going to be worked out. So what is the recommendation? We have something called
strategic review priority. Our council does that and request would be that please convert it into cost reduction efficiency review or dodge review whatever you want to call it. We need cost controls and fast no new hiring
spending beyond budget line item allowed without council approval. Flag every single item that is already used 100% of his budget as of this date. Capital need projects need to start immediately. We have weather, hurricane and rain season coming. I don't even know if they would
be even be able to do it this year. But please don't move those funds divert into other areas. Confirm procurement compliance for capital expenditures. So if you have leases and repairs and all those things which may be good decision, I haven't seen any budget ask because it
says budget is zero spend 250 whatever. So please have some compliance around that. Review engineering and service contracts and have monthly budget reviews and formal amendment process for at risk categories. These categories are called at risk because we are already
overshot um and finished our budget. So with that being said, I will stop here and I will request my colleagues to add comment any other thing they would like to bring for 2025. I want to ask a question about your presentation. Sure. Yes, please. One of it's the same
question I have about the the documents you've gotten is when you say there's 50% for this half of the year. Some costs are frontloaded and some are backed but I have no way of knowing if that's happening or not because of these
numbers. Correct. So, so that's why we're asking the management look uh some cost like training education maybe it's lopsided but so education and training have used 209% of the budget or some things are already double triple so so the question
is yes something there may be an explanation maybe there is an emergency maybe some of those costs are reimburseable we just bringing it up that the cost trajectory is faster than expected and revenue is lower than expected that's not and and it's going to create a budget gap and then we're
asking for additional budget for 500k for legal TPA and hiring new director. So somebody has to give somewhere because I don't see how we can not deplete our funds and how we can with these ex extra expenditures how can we
fund our roads and drainage and all the other things that needs to be funded. Can I ask you a question? Where did you get the uh $2,000 education and training number from the data that has been provided? That's definitely not there. This is year till date, isn't it? Okay.
So, that that's a good observation. So, you're saying it's more. No, that's lost. Education and training is going to be found in a variety of places. Um, just public. Yes. Okay. You know,
when I look at education and training on the administration side, it was at 47.82%. Um it was just public works or is it all this is public I am displaying categories public works.
Okay. So education in the building department was at 0%. For 2025 I'm looking at 2025. Yeah. Um and up until this point in time um let's see.
Okay. May may I request because we are going to get into nitty-gritty but education and code education and training and code enforcement is at 0% I believe Jeff you will have the time to go through we are going to submit this info you'll have the time respond over to you
I didn't know if you wanted me to comments I I will say real quick because one of the things you you talked about was the the capital projects and um what's going on with them
uh those those capital projects um are in process and for example uh in I think it was the last in the last month we awarded the culvert um and
drainage uh bids um and those came in significantly under budget. Um, so those are going to be good numbers, but you hadn't seen the expenditure on those things because the bid was just awarded at the last meeting. We anticipate that
they will begin uh their work um within the next month. Um the work that they are going to do is going to take about six weeks, I believe. Um and so then boom, you'll see
$770,000 because that's the the process. Similarly with the the other big uh project that we have this year that is the um a-road uh project and the A-RO project is a
project in which we first have to um do some expansion or canal. We're going to expand uh the rightway by um taking some getting land essentially from the the canal. So, we're gonna uh
the canal banks are going to be restabilized. Um that is a big project. That project was delayed um in part because of the tornado um that went through and the debris removal that had to go on. Um and there was an
opportunity to do a hy park project. That hyde park park project um was done primarily inhouse. Um and that is going to be the subject of uh FEMA reimbursement. Um I don't think it's
going to be 100% but so far it's looking like it's going to be a good percentage. But because they took on that project, um the A-RO project was uh delayed a little bit, they are now starting um
that project. Uh we had secured an easement area for the um the materials and and the equipment. And I believe actually that project's going to start um tomorrow. Uh that project has several
components. canal bank stabilization um tree removal uh and then a drainage component and then uh the paving. So all the monies that are associated with that um will are projected to to be expended
the the bid um will probably be awarded in the July time frame, July a I'm sorry, August time frame. It'll be out on the street um and we'll get the bids in. uh in the July time frame. Um and so
there's a process that's in involved. So those projects are delayed in this in in a sense by a couple of months primarily because of the tornado and the related activities with respect to to Hyde Park, but they are ongoing. That's why you
will see the capital expenditures at this point in time um not much there. Was Hide Park on the budget for last year? No. Hides Park Hide Park um was affected by the the the tornado to a
certain degree and um there is a there were FEMA uh monies that were available and so they moved forward with the the Hide Park project and moved that ahead of schedule. Is that the project that goes from F Road to Hide Hide Park where
they're doing the new whatever they're doing. Yeah, there's a drainage component to it. It was clearing out the the lake area, removal of of trees and those kind of things that were uh providing they were
potential hazard to um storms in in the case of storms in the future and those kind of things. Did we put a budget number on that? Um, I don't have an exact budget number
on that. Um, but uh, it was presented to uh to the council. Um, and um, I'm not sure what the current expenditures are. You said we did it in house, but we have a huge amount of expenditure that go to park. Correct.
because it was when I say it was done in in house, there's still there was um a lot of tree removal that had to to be done. Um and I can't remember whether that was 60 or or so thousands might
have been $90,000. It was it was a it was a there was a big expenditure there. Um so can I ask the logic behind not hiring a vendor and do it in house and then delay all of the product? What is
the logic behind it? Why why do it ourselves? Um it's a balance it's a balance between um two things. First of all uh staff is more readily available um and There
are they make determinations as to which which methodology will be uh more more cost efficient. Could you assure the public and this committee that the funds that are allocated on these projects that we are displaying that is budgeted
that you will not divert those funds for other purposes? I'm kind of happy to this year. Well, are when you're talking about the capital projects? I'm talking about the projects that are just listed right here. expenditure. It was in 2024 budget, right? These items that you have
mentioned, all these roads to be paved and all these things that were discussed in very much detail because we had given full authority to your public works department to prioritize projects. They came up with this list. There there is
um there is nothing on that list um that is um going to at at this time is proposed to be removed from that list. Okay. None of those are being removed. Yes, that's what you said. I know they I
have actually two questions. one and some is my ignorance about how things went. One of them is we're talking about in your presentation that we are possibly a quarter to a half a million dollars a whole by the end of the year according to what you see. If this is
true where are we getting money that affects the next year's budget and that's what I'm asking them. Well, we do have cash. We have cash that we could use pull forward and then that's what so we are dealing with. This is the thing we are dealing with. Remember I said cash flow statements
that's exactly what we are requesting. So this is how the cash is moving like they're pulling from one putting in the another hoping next year money will come in. So we we have to that's why it's complicated in this all matters for 2026
budget because now we have double banning we have if they uh if they go with it we will have them time to comment but if they go ahead with the extra budget and revenue is a shortfall it will affect everything next year. Yes we have to up our taxes. Yes I got that.
Can I Yes. Yes. uh for Jeff after this uh with the the conditions that our federal government and what's happening with FEMA, do we factor in anything in our liability of getting the FEMA funds?
In other words, if FEMA doesn't pay us, you're saying if FEMA doesn't pay us. Yes. uh not with respect to not with respect to the monies that are um are part of this uh budget. We may have to deal with
it. We may have they haven't set aside those funds to say if it there's no such contingency plan as yeah the the uh the funds um that we are seeking are um for past years and those are allocated and
are not subject to um being yanked away. Okay. Were we No, that's that's the that's the present state of things. Uh you know that's true. Okay. The checks in the mail kind of we have I have a few
questions on line 22 on the current budget of 2025 law enforcement line 22. Okay. $388 900 $388,94. Has that been paid? Yes, it has been paid. Am I assuming correctly that
in the second half of this budget an equal amount of money will be paid? Um the total it's $55,000 a month and we basically pay that a month in advance. So um uh let's
let's say that I'm right about an additional the the amount that has been budgeted is going to be the exact amount that is paid. Okay? Because that's a set. So if you double the 388904 you come up with
777808 that is relative to the 2024 budget 14.5 12% over last year's cost for law enforcement. What you probably missed and it it's somewhat difficult as I said I pay we pay that uh uh a month
ahead of time. So take that 388 and divide it by seven not six. Um and that's where we are at with that 388. And I think what you will find is that uh the number equates to the the
budgeted number. Um and the increase um is somewhere on the order of 1% over the previous year. Okay. And so what you're saying is the second half will be the 388 minus that extra month. The the
the 388 will be minus two months because we paid for seven months and there's so roughly would be 1% over last year. Huh. Roughly 1% over last year. That's my recollection. All right. I have a general point to bring up on this.
Um, we all know what's happening in Washington and how it affects Lockxa Hatchee Groves. Uh, we see it on the street corners of Oak Okchobee Boulevard. My question really is this. I
know that um the federal government has reimbursed according to Broad what's sheriff Broadick. Bradshaw. Bradshaw, the federal government has reimbured Palm Beach
County Sheriff's Office for their participation in the ICE programs. I wonder going forward if Lockxahhatchee Groves is going to get any reimbursement
from the federal government relative to our portion of the police department and how they helped ICE. I'm sure they didn't say, "Oh, no, we can't do anything." I'm sure
there was some mixing of uh police force and doing, you know, different things for ICE and whatever they did. No comment on pro or con. I'm just saying are we due any money back from the federal government relative to our
$680,000 that we paid for law enforcement because I know the sheriff's department has been reimbursed by the federal government. I don't know to what extent, but they have been. I think the real question is do we are we gonna share in that? I don't think we're gonna get well we get a share. Are we gonna
get it from the sheriff's department? Are we going to get a few dollars from the federal government? Have we applied for anything? It was on their county road because we don't own the police. We um I'm gonna go out on a big limb and say
no. Well, it was a damn good thought, wasn't it? We tried. Anything else? No. All right. Gracious. 2025.
Um, yes. Actually, when did town of Los stop using analytics? Analytics. Chris Wallace. That's that was our accounting firm that we were using for the last couple years. Previous CF. When did the town stop
using them? Yeah, they're still in use. Yeah, the the the numbers that you saw uh were produced uh by them and uh David's in
the in the process of I'm here because I have nothing else in there. That was my next question. And he and he has um You're a good man. Uh his his contract to to take completely take over those
uh that service is on tomorrow's agenda. Okay. So my next question is actually to you. When did the tunnel box a grove start using projected point Mr. Delina for accounting purposes? I know you've consulted in the past.
Found the button. She's the black button on the black handle. Gotcha. Okay. Uh so your question is is when I started using accounting uh no because you're here you yeah I've never
used the account I've never done any accounting for you I've I've helped uh Francine with some budgets some budget projections as like a uh courtesy I think when it went beyond that under her
authority I think uh I I helped her with a little bit of forecasting and planning. Um, and so yeah, I mean eventually projected point would like to help the town, but that's up to you.
It's up till right now. I have never done any accounting. I've never done a debit. I've never done a credit. I've uh I've I've peered into your system. I've downloaded data from your system. But as far as what you're calling accounting,
no. They're assuming those responsibilities if their contract gets approved uh tomorrow night effective May 1st which is right. My second question is what role does your son play in the
uh do you want to be more specific? Do you want to say as of today? Okay. No, not right now. So at the town, why would he be entering payables into Blackbod since December 1st? Well, because he was a part-time
employee of the town then. I I don't know. You'd have to ask HR. So, he's currently an employee of the town. No, he's not currently an employee of the town. He was there to try to get his arms around it. I don't know if you guys understand you you you don't have a very
big department. Okay. And and and and I I don't know if you you know governments and Florida municipal governments, they don't run like businesses, you know, but they have their own statutory requirements. An audit is not a deep
dive into an an audit is an audit of your balance sheet. That's what an audit is. You know what they do with revenues and expenses? They look at those for reasonleness over time. Yes, your auditor was right. They pull a sample size. You can't go through every line
item in an audit. It'd never be done by the June 30 deadline as to when it's due. And so can you may want to David has come here. He has he has prepared. I took your data. I took your data as he
indicated he would. It might be good to hear from him have his presentation and then you can at least time as to whether you like this kind of a thing that he's going to present to you, if you find it
effective. Um, and use the time in that way. And that was what this meeting was scheduled for. I I I would Yeah, we haven't I I wouldn't approve it right now. No, it's not the time. We we appreciate it. Look, you are new. You
haven't uh you yet last time we thought I don't need any explanation. You've talked. It's not for you. It's for the public. That's fine. Here is our problem. Last time you presented 20 24 25 financial data, I thought you at least had some role in it. But I
understand today you have no role in it. You're helping us down in good faith. So that's good. But this Well, he has he has familiarity with it. He's, you know. Yes. So we have this in record. We'll give you after your approved due time to present. All right. Next. Any other
comments on 2025? Okay. So 2025, I would like to make a couple of motions. The first motion is in the interest of time is the the items that we presented here for 2025.
Uh would you support presenting this analysis to the council as a collective fact in addition to the topics that you mentioned such as looking at the law enforcement possibility to be getting reimbursed for uh for the services that
federal re reimbursement may happen. Uh more clarity on fund flow such as what would happen if we are short on funds fund flow statement which we had requested before. CFO's role because we don't want a cookie cutter CFO. I'm
sorry um if someone is offended here. We want somebody who can shake the things up, who can understand the cost and present a yeah we I think we we would recommend a CFO who looks at things and cuts costs
and present new ways of efficiently using resources. We don't want just cookie cutter another city coming here to just tell us that we just should be satisfied with a superficial analysis. I I I don't accept that logic that we should just accept the audit
because it's a check the box exercise or other cities are just superficially glancing through so it's okay. So that's not acceptable. So let me summarize again. uh motion to select a CFO
properly based on uh what our town needs based on the analysis just that all of us just discussed. We need cost cutting. We need fund flow management. We need to look into various efficiencies. Do more with less. Somebody who can really put their
hands and uh also submit 2025 observations in addition to the law enforcement reimbursement um possibility from federal government. more analysis on the fund flow as well as
um uh looking at the contractual relationship with the CFO which I just said proper qualification and proper role assigned to them. All in more favor? Yes, please. Seem to be asking for a CFO that's a staff of thousands
here. I mean there's a lot of work. That sounds like a reasonable lot of work and usually just an auditor doesn't do that, right? So I did you see the work I did myself in few days if I did for free in a few hours you're telling me a CFO who
is going to be paid 10,000 a month full-time working with other staff and auditor and there is auditor is paid 50,000 I'm saying is why can't use some technology use efficiency why can't they do this I thought that's what the
gentleman said he was going to be doing no I'm saying is I don't know what I'm saying is we need somebody who questions status quo who is not a yes man he's not a yes man we don't want some other city just coming here and just copy paste the
same thing I don't see how we are going to change the trajectory of our costs here we you see where we are heading right so how is it that going to be different the next year what qualification skills experience maybe he does maybe he doesn't I don't know but I'm our recommendation is let the
council will make sure that this CFO does the job that we all need. So, when does Malolytics contract end and why does it if it ends? Yeah. Why did it end? Why does it end in the middle of a contract year?
Why does Malytic get fired or removed or resigned? What happened? Um there have been issues with respect to delivery. Um and we had everything last year. He was on it. They were on
it. We were receiving everything up until August. August we asked for the second third quarter whatever it was third quarter and we never received it. Something happened. No. that that I'm not going to um So, is their contract
end? Did it end because abruptly because you guys fired them or did the end because it was the end of their contract? It will end by mutual agreement if we have the replacement. Yeah. Okay. All right. Fair enough. We I think we have a
point. Right. Right. So all in favor of recommending this presentation adding it as a pack along with the points we described. All in favor? I I I 4 to 0
passed. That says something. This is the first we having four to zero. That's good. That tells us that it's not a a political issue or an individual issue. All of us feel that something has to be done. Okay. In the interest of time, we
have finished the time. I don't know if you I will take a vote. Would you like to talk about the Paddock uh RV resort project or No, I have a a comment on it. Sure. Okay. Um and this is relative to last month's
last week's meeting. A lot of the proposals of revenue to the town of Bloxah Groves was predicated on Valorum taxes. Mr. uh Dantis and Mr.
Perez seem to be in agreement that this change in the property taxes is going to be on the November ballot, November 26
ballot. If that makes it if that makes it to the 2026 ballot, and we are given the option of voting doing away with property taxes. Gee, I wonder how that votes going to go. Let me guess. Let me guess. They're
going to shift the revenue to people coming in from the north, hos, hotels, everything else, right? They're not going to lose them revenue, god forbid. They're just going to shift the revenue. All of those proposals on the paddic are
based on valorum taxes. It blows up. It literally blows up. Now, I have no idea what's going to happen up in Tallahassee, but this should be at least a consideration when we are considering the three proposals that were before us. But why are we even thinking anything
about proposals? That really has nothing to do with us. Okay. So, let let's take I'm here in the room. Sorry, I had to call in virtually tonight, but I if I can speak to that because that's No, Mr. Bob, wait one
second. We We haven't given you the floor yet. So let me take a quick vote. Would you like to spend 10 minutes on RV project? No. Sure. Yes. Yes. Uh I would say yes. 3 2 1. Yes. So
we are going to extend the meeting by 10 minutes. Okay. Mr. Bo, let me start. Last time we had requested you to provide additional financial data. We gave you on the recommendation of Mr. an opportunity because even though you are
not approved by our we don't know what how many RVs they will allow we don't know the scope but in good faith we give you an opportunity to present the financial information I
requested that you provide data on what bank or third party financial institution has okayed your business plan or money they're giving it to you Our objective or analysis is around financial loss or benefit to the town.
That's our objective. Any project that is not in our budget and it shows up and it says it's going to make money for the town or create financial impact, we believe fact should look into it provided they're approved by uldc and
others because we don't want to waste our time and but we made an exception on the recommendation of Mr. Kurts here. So let me ask you this. This this is a public meeting. We are going to ask you question. I have questions and do you
want to proceed on this meeting or you rather wait for uldc to guide you on what the next steps are? Would you like to move forward? Yes, I'd like to move forward and I did in the agenda package respond to Yes, I reviewed it. Okay, I'm going to give
everybody in the interest of time 3 to four minutes and then I'm going to open the floor to you to respond. You can respond for five minutes and then I'm going to you can submit written information. I'm going to make this written information available to you as well. Okay, before I go further, can I
request two minutes to explain and go? Not yet. No, not you explained already. We have specific questions and you will have the opportunity in the end to explain everything. So let me ask you this last in the last meeting you said your revenue assumptions are based on
288 RVs permitted in your plan. Is that correct? Yes. In total yes the annual occupant is 59. May I ask May I ask um what is the EBA or in other words net profitability of
your operations on a fully stabilized basis in your industry? What is the net profitability of your business? If you generate $100 in revenue, what would be your profit generally speaking in the industry? What is your profit? What
percent? What's percent? So our our we don't run IBIDA. It's it's a real estate deal and so it's based on a cap rate but as far as what is the cap rate? What is the cap rate assumption?
Seven and a half. Okay. All right. I'm again telling you I'm going to now comment. You invited it so I have to share with you. I will share with you my analysis which is going to be extremely high financial risk versus reward.
extremely financial suicide for the town and for you. And I'll explain my logic with numbers. Your business plan you said is going to take 60% debt in and in this highinterest environment, Mr. Bob,
$45 million project investment. 60% of that comes to be 27 million. Assuming a conservative interest rate, which you will probably not get, but let me give you a benefit of the doubt. 7.5% interest is going to incur $2 million a
year principal at $2 million a year just in the interest. I'm not talking about principal repayment. And in your test case scenario, you said even at 30% we are financially break even and 50% we make money. So let me share this with you. 50% occupancy if you are ever even
allowed 288 RVs. You will in your analysis you said peak rate $2,319 per month peak rate and off peak rate of $1,57 per month your revenue and I gave you the best of the best IDA your
cap rate doesn't even come close and and what it tells me is that you don't generate enough free cash flow even with 15% capacity to serve the simple interest rate and even at when you said cap rate of 10 7% 5%. That's not
possible because interest rate right now on the commercial is more than 7.5%. Even if I run number with that, you would not make money unless you are 100% occupied. What it means to the town? RV parks assuming 288 RV spots means you
will bring 1,200 to,500 people to our town which is almost one/ird of our population. You will bring 500 to,000 vehicles on road which means additional law enforcement, public health, roads, noise, abatement, code enforcement costs severely underestimated. You compare
your venture with a a Jupiter resort. They only allow class A and super C luxury RVs and they offer individual lots for ownership. In other words, they have high repeat rates. You, we told you this town does not allow you to sell
individual lot ownerships. I don't know what town will do but that would be the worst thing this town can do. Now the third thing is this is the worst environment for a venture like yourself. Not I'm not personally look you're young, you're ambitious. I respect you
as an entrepreneur. I'm telling you the timing is not right for this venture. You have a high interest rate. Just look at the stock prices of the two largest RV seller companies. Lazy Day Holding is Penny Stock down 95%. Camping world is down 33%. People don't have money to buy
RVs, especially luxury RVs. Interest rates are super high. They don't have money to repair. They don't have money to do vacations. Future trends are bleak for high-end RV sales, customer spending. This is a high-risk venture. I unless you tell me that you're putting
$45 million of your own cash, which you don't, it seems to me this project is a financial a high-risisk financial venture. and um and I would basically recommend town my individual uh proposal
is this venture has high probability of failure. Over to you. I want to thank you for that analysis. That's pretty good. I think that summarizes the things that I had but I didn't have them quite so accurately. So
I think Thank you, Mr. Hoop. Yeah, I think you hit the nail on the head because it Bottom line, the the people that's going to suffer when everything goes wrong is the is the residents. Yes. They're not
getting the money the income in. They're not going to be able to pay the tax bill out. Absolutely. So, all in favor of recommending to the town council to not move forward with this project because of high financial speak, please.
Sorry. Oh, I'm sorry. I apologize. Yes. Yes. Yes. Mr. Bob, I would give the floor over to you please. 5 minutes and we will extend more if needed be. Go ahead, please. Sure. So, I I have I have several things to say, but I guess I'll
begin with your analysis and your underwriting. We we disagree and we we've done our own financial model. That is our business. That is what we do. It would be your choice to invest in the project or not. And so we can't tell
you if if you would want to or or not. And it sounds like you would not like to be an investor, which is fine as far as it affects the town. A and also let me say on that we are not trying to sell these lots
individually. That is not at all the model. It's it's a strictly revenue and rental model. And yes, it is of quality in comparison to the Jupiter Resort. And that's reflective of the overall budget being $45 million. It is luxury,
high-end. Yes, not exclusively motor coaches, but primarily that will be the clientele, class A motor coaches. And because of that, the resort commands the rents that are market. And if you look at the Jupiter rents, it is in excess of
what we're underwriting to. And we're not, this is not for comparison to trailer parks or to other lower tier non luxury RV resorts. It is a totally different market. And so the
guests acknowledge that and they pay the premium for that. So that that's the first I'll just say on the financials and then as it relates to the town, the town is not a
partner. One of our third our third option in our proposal is that the town could participate in the profits. However, it doesn't sound like that would be of interest. But in the other two options, there is no financial risk
to the town. The first option is a $500,000 impact fee payment to the town due at certificate of occupancy, which is a assured payment because it is in
the conditions of approval for the project. And that is in the cost of the total deal. that is the $45 million budget and so the town gets that at CO in order for the the property to open
and that is before any revenue comes in the door. So that is is into the town and that's regardless of how the property performs on the annual recurring option. Number one is a
$25,000 non-advalorum contribution which is again an assured payment that is similar to a maintenance fee or however you want to
chalk it up, but that is a line item in the expenses of the property that is owed to the property by contract. And so no matter what the property taxes are, that 25,000 goes to the town. So in that
option, it's 500 upfront and $25,000 no matter how the project performs. And that is no risk to the town. And that is what the town receives. the $75,000 and it's actually 84 as I explained last time based on the projected property
taxes at the assessed value of 25 million for the project that 86,000 I'm not disagreeing that that could fluctuate that is based on the property being appraised at 25
million and paying 18.23 two, three, I believe, uh, millillage points, of which three millillage points go to the town of Lockahhatche Groves. And so if the property is assessed at
lower than 25 million, then yes, it will not be the 84,000. But if if the property is built for 45 million, it's very unlikely that the property appraiser is going to assess it at a 25% 30% amount of that
number. And so it's it's going to be very close to that. And so that is the first option. And as I said the 500 and the 25 are regardless of property performance. Similarly in the second
option the Mr. Bo I have to stop you for a second here. Yeah we have questions but I have to stop you first. Uh just a quick comment on look I am saying no matter how you're saying to us hey town I'm giving you 500k don't worry about
what happens you are not at risk. That's not how things work. We have to be left with pieces left. We have to be left with lawsuits. We have all kind of issues. People are going to be on the lot. They're not going to move. We have to we are going to deal with nightmares of your creditors taking over and filing
lawsuits over. So this is not this is a in this high interest rate. You have to understand you agree with me. This is not the time for your project. Your capacity that you're asking is way too much. Anyway, point is we are going to give the floor over to each member and then we are going to take a vote. You
haven't submitted detailed financial analysis that I requested. I asked you do you have a financial plan? You didn't submit. Did I asked you do you have a bank letter that is giving you the loan for 60%. You haven't submitted that. So and and I I took these numbers from your
analysis that you submitted just as you said high-end on the average. This is the peak rate and I gave you full occupancy for peak rate non- peak rate 50% and even at 100% it doesn't make sense. So unless you show some numbers, I I don't understand it. But anyway, go
ahead. Uh Tracy, over to you. So I'm looking at your page 89 or it's our page 89 and you gave RV park rates uh in the surrounding areas all the way from it looks like Fort Pierce to
Lantana. Two standout for me. Palm Beach Motor uh Coach Resort and the Motor Coach Resort St. I'm thinking that's St. Lucy West. What are those valued at? Are they similar to what your project is? So those are not in the subm market.
This report was put together by an outside consultant that prepared a market feasibility analysis and so that's not in our comp set and I am not I don't know the answer to that question because those are the two highest ends
on this sheet. No, I use the average of the that are displayed here. Okay. Any other questions? If if you're referring to the Jupiter, the Palm Beach Motor Coach Resort, those individ those those individual lots, which again is not our business model, but those
individual lots sell for anywhere from 300 to 650,000 a lot improved with cabana structures and other amenities, the summer kitchen, things that we're proposing on this project. And the
season monthly rates for that resort is $4,500 a month, which is again above our underwriting number. But that is the the caliber of project that we are
proposing. M Mr. B, do you have experience running a large RV resort of this magnitude before? Do you have an experience operating this up sort of operation RV resort? An RV resort? I personally do not. We have teamed up and
hired a consultant that is the best in the business and she's actually coming to speak to council in a couple of weeks. Mr. Bo, my point is it's a brand new venture even for you. You are in multiple housing. You have never done this. This is the worst environment to
do it. You know it because no bank is going to give you that letter. you if you bring that letter that bank says we are putting uh 60% of the funding on this valuation that you promised 45 million and you bring the business plan
we will support it we will see how much cash reserves you have and how much stability you have you have done none of that so with that I'm going to request a vote we have members who want to leave so all in the I'd like to I'd like to ask the the question is is that
something that is the discretion of the municipality to to an analyze a an investment deal that is I'm analyzing the impact to the town and and you I'm analyzing because you
presented different options what is the feasibility of this project to be successful or be bankrupt and and risk to the town I'm saying is with the data you have provided I don't see how this project makes money and how it is going to fund your own operation, how it's
going to pay taxes, and how are we going to be paid as a town. I don't see any uh any analysis that shows that your business is financially sustainable. So, with that being said, look, Mr. Bo, you are going to have this is an advisory committee, Mr. Bo. I gave you the time.
I gave you the time. I gave you the opportunity and and I think you should thank I said, I let you submit. I wouldn't even he wouldn't even have entertained you. You haven't even been approved by the the the ULDC and other councils. So with that all in the favor
of recommending this as a extremely high financial risk venture based on the information provided all in the f anybody like to second it I don't know what you're asking we recommending they recommended three options what option should we pick I'm
saying none of the above because this town we don't have enough financial data to even understand this project is financially sustainable or not I don't see it So, well, their options seem like it's a bribe. We We can So, let me speak
to you on the bribe comment because hold on, hold on, hold on. From the beginning of dealing with these people. Oops. Yeah. My feeling from the beginning. Is this one working? Hi. Hi. You're working. Uh my again I my concern is
what happens they fail. I didn't do the extent of analysis to see if they would fail but I did that is my concern and my concern was the property again there are other issues lawsuits etc. uh and how would we return that property to a state
where it was sellable and would have housing on it or whatever else that is not the role that how how much money would that take and could we have them put a money in escrow to sit there to
make sure if they were successful or not. So, if we had an escrow account that I don't know how to estimate that, but somebody has to estimate how much it would cost to take out 288 pieces of concrete because it's not
cheap. But, uh, that may insulate the town from something in the future. That would not be the town's role, even assuming your worst case scenario, but it theoretically isn't the town's role. But in reality, if you have 40 acres
over there that are now sort of run in a the worst case scenario that are run down and they're overrun with whoever or whatever is there, it becomes a town's problem because it is a problem. Well,
the thing is, uh, our role is not to get down in the weeds, so to speak. You know, like S said, based on the information that you gave us, you know, we're going to make a recommendation. That's simply all we do is make a
recommendation. We're we're not the buck stop here. But with the data you provided, he he gave you an honest answer based on what he had. And you know that's what you're going to get. Yeah, that's our recommendation. So that's what it is regardless regardless
of the I don't have to take a motion. If you want a motion, I can say this is our recommendation that provide more data or this is what we have analyzed so far. So we did not recommend any of the above option until those issues that you said end of the life issues in case this
venture fails whoever takes over what happens to the town lawsuit wise the bonds they have to speak to all of those of of those what if questions I think whatever it's asking the guarantee how can you 100% guarantee
nothing's going to be 100% yeah there's no nothing reasonably that if the product What is Tracy? What are you asking is the guarantee the impact fee payment or what is the project the project itself how can you 100%
guarantee that the project is going to be what it is and it's going to bring in how much money you're saying that it's going to bring in I think that's a big problem basically for them to generate five or 10 years worth of revenue stream they have to be business-wise
successful business doesn't make sense if you build a commercial plaza and put a public there's no guarantee that it's going to meet the market revenue. Look based on tight market analysis. Yes, that's our job. we are saying is we
don't want to we you are saying this is going to produce x amount of money over so many years and for that to happen your business has to be successful financially successful and based on the data that it doesn't show what I my my what I described earlier is that we are
putting in writing and it is these questions are all very good and they have come up many times and to assure the town that the town is protected and that the town is getting the impact fees that we have said. For example, the
500,000 is tied to the certificate of occupancy. The property cannot open unless it pays the town the guaranteed 500,000. So to the town of Lockxahhatche Groves, that is 100% guaranteed. As far
as the project completion, we will be liable, responsible to finish it because of a contract and a financial agreement with the bank that is funding a portion of the construction. So, well, I have to stop
you. Look, I have to I'm saying to you is based on the data you provided, you generate zero profit. I don't see how you generate cash flow at the rates you only provided average daily rates with 50% occupancy. You don't even come close to serve your interest rate let alone
serving the principle and and paying down your equity holder. I am going to stop the meeting right now. So I I have two motions. One motion is do nothing. We have no comments. Other motion is to say we analyze the data at least I will
submit my personal recommendation that based on the data provided we cannot make any determination right now based on the data this is extremely high financial risk so that's that yes I think that's okay council should see that yes okay a motion to present this
analysis to the council all in the favor I four to zero passes thank you so much Mr. Boom. Good luck with the venture. All right, we are going to move. So, I have a question because we never discussed number three on the agenda. Establishing a community standard
director to oversee planning. I never heard the first, but I've seen Thank you for your time. Thanks. Thank you. Thank you. We I didn't see we discussed the what number three. What is it? Five. It is
establishing a community standards director to oversee planning, engineering review, code enforcement functions and the retention of a full-time code enforcement officer. It will require money in the general. I think we said in the budget that show us how the budget
we said 2025 gap there is a big gap with additional budget ask. So they have to either demonstrate the budget sustain you know we put that in 2025 comments. So whether they use it for this we said this is not sustainable because that's one we said we are not sustainable this
would not so you want to make a motion specific motion I make a motion we end this meeting no we we have one more thing before we end we have to have the next meeting date remember we cannot leave so when is the next meeting date you have any recommendations for the next meeting
date as long as it's not the 22nd I think we have done enough analysis for the council. So they can get our recommendations and all the motions we recommended they have enough along with the presentation and uh only thing I can guess is if they request us to come and
present our collective analysis we can entertain that they have a meeting tomorrow but I I see that highly unlikely that's not going to happen but we will just send them the presentation etc. And so next meeting is when what is your next availability? Let's start with you
sir. Where's the name? Oh, well there are we looking at things? What is our recommendation? What's the schedule? They are supposed to be
No, the we have a really June. We have a budget cut May June. The what is their June June the month of June. Do you have what is your next end of June before Fourth of July? Yes. June. What the June? I'm
available June. What? A week before the fourth. Okay. You are open from June one onwards. Yes. Um June 5th onward. June 5th onward. Okay. June 25th of May to the 5th of June. I can't wait. Okay. So, let's say June 6th onward. What's your
availability? I'm I'm good now. June 6th is good. What about you? June 6th on June 6th as a Friday, guys. June 9th. Let's say June 9th. June 9th or the 16th? June 9th. June 9th. Yeah. Or the 16th. Or June 9th. If not June 9th, then June 16th. Mr. Kurts.
June 9th. If not June 9th, then June 16th. I will take it. Let me just take a look and tell you whether or not there is any possibility of those dates. Um June
9th. Where's our meeting schedule? Let me see. Where do you get the detail information? So for you newbies, go into black. Blackbot newbie. I don't have access to it either. June 9th is June 9th is not possible.
Okay. 16th. How about 16th? Um I'll check on access when you have to come here because I'll find some of those links they sent me. No, those aren't. You go black you go blackbod.com and then you have to do a login. I don't know if you have to get
approved. I've had it and we will ask that B a U. So we will ask Mr. Coach to give us access to it's a soft accounting software. Oh that would be good. And that's and it's their books.
Are we good for the 16th? No. They're deliberating right now. highly. Oh, I'm sure. So, while they're doing that, the thing I was uh trying to get you to ask him is, see, being prior military, well, when you go on travel,
you got when you come back, you got to file a travel report. Yes. Right. So, we have travel reports. So, the the thing is, you know, before you go, the max you can pay for hotels, correct? and and and and the thing was say you
you go to the hotel that they have in the I work for the government rescue and school board if that hotel you had to present your receipt but he said the hotel is yeah but if if the hotel is full then that gives you a blanch to go how how is
June 30th for you I'm not in town I'll be in Greece June 30th okay well that's the Okay. So, you have nothing in June, not June 23rd. Nothing. We have a lot of committee meetings. When is your budget? When do we have to go over the budget
for the upcoming getting late? Well, July is when uh they set preliminary um trim. So, I would like to to get it done. I will I will see about the the 16th. I just don't know right now. Does
it have to be a Monday? It could be any other day too. Is there another Tuesday? Yeah. Uh the 23rd or the 30th. Can we check our schedules and get back to Can we before we dismiss meeting monthly and things like that? So
there's a lot of stuff, but I can circle back on you guys tomorrow on a report tomorrow afternoon regarding the date. But I think what we're looking at is uh the June 16th to June 30th. If you could
let us know your availability. I'm good. I'm only going to probably be available on a Monday or a Tuesday. That is the 30th or the 23rd, I think. week I think June 16th. Well, this is my heavy travel season
30th on I can be here I can fly in on a Monday and be here a Monday or a Tuesday and I probably will be flying back out on a Wednesday. So 16th 17th 23rd 24th these are the four days. All right so I'll keep that. Yeah. Isn't anybody else
have any other conflicts? No. Okay. We'll look at those four dates and get back to you. Okay. I don't question how to get the details. I'm told there's a place to go and blackboard. How do we get the blackboard access? Yeah. How do
they get access? Yeah. I um you sent some something was sent out. That's not that doesn't work. That link was just saying that you've been added to the group for the finance committee where I use that. I can't get to that those links at all. No, you're not supposed
to email domain for me to Okay. All right. Blackbot and Blackbod access. Who who is having problems with Black? None of us have any access to Blackbod.
Okay. I will I will check on on that. My understanding was that you all were given access. Didn't you have access? I've had access for the last couple years of being on the committee, but they are they do not. Right. Well, yeah. Um, what questions? I will uh I will
check on on that and we'll have somebody get in touch with you. You all should have read only access to class. Okay. And that would be for remote. Yes. Yes. Yes. Yes. Mr. Chairman, after the conclave, would you please let me know when the meeting is? Ah, sure. Thank
you. Oh, I like that. Actually, I'm going to give you a committee application. If you can return that to me, I'll add you to their um email domain while Has he been accepted? approved. Excuse me. Nominations on the agenda for tomorrow. At least it will be a third edition.
All right. May I have the motion to dismiss the meeting? I motion dismiss. Second. All in favor. All right. There we go. Thank you everybody. Thank you for investing your beautiful evening meeting for the town. Hey.
Thank you. Thank you. All right. We accomplish something. tomorrow's looks like another water.