King speaker. >> So, uh, calling this meeting to order of the town council of Lockachi Groves at the regular meeting May 5th, 2026. Uh, call to order by the town clerk, please. I'm sorry, a pledge of
allegiance. My bad. To the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. Thank you, town clerk. Roll call,
please. Council member Stevens >> here. >> Council member Kaine >> present. >> Council member Coleman >> present. >> Vice Mayor Suss >> present. >> Mayor El Ramy >> present. >> Acting town manager Oaks
>> present. >> Town attorney Kurtz. >> I'm here. >> Public works director L. Flower >> present. >> Community standards director Gardner Young >> present. >> Thank you. additions, deletions, and modifications.
>> I got nothing. Nothing's >> I do have one question, Jeff. Uh I know this consent agenda has been being pulled separately, but I think there confusion arises for that. Is there a Robert's rules, a structural reason for
doing it that way um versus doing the consent and the agenda in entirety? mean as far as whether or not additions, deletions, and modifications could um include uh pulling items from the consent agenda.
>> Yes. >> Um I don't know Robert's rule of order on that. That's a matter of practice um for the the council. Um, it would be it could be very appropriate to do it at this point in time or you can wait until
the consent agenda comes up. Up to the council as to what their preference would be. >> Well, I would like to to do it all at one time just so there's not the disruption of flow. Um, unless anybody else on council has an issue with doing it that way. >> No, I agree. It's an entire agenda. So,
you know, we can treat it like an entire agenda. >> Discussed and formed and told not to. Not. >> Awesome. Okay. To that end, I I just have a couple questions on item four. So, I'd like to move item four down to regular. And I'd like to move item nine
up to regular. >> You want to I'm sorry. You want to move Are you making four like >> or are you just move it to the regular? >> A in front of five. >> Is that what you're >> It can just stay four. >> Okay. In front of five. Yeah.
>> Yeah. Just keep the order. Just slip it down to regular and move nine up to regular. >> So we want to put the quarterly report in the agenda. >> Put it part as the regular agenda. Quarterly reports. Yeah. >> I'll have an objection to that.
>> Have a motion. >> I'll make a motion to amend the agenda to move item four items four and nine respectively into the regular agenda. >> Seconded. >> All right. We have a motion by council member Kaine and a second by council member Coleman. All those in favor I
>> I >> I >> I >> opposed hearing none. Motion passes 5-0. And uh tonight we do not have any presentations. So open the floor to comments from the public on non-aggenda items. >> Yes, madame mayor. The first person we
have is Virginia Standish. And I would just remind everybody to talk really close to your microphones. I know it seems a little weird, but it acoustics are not so great. >> Good evening, Virginia Standish. I'm speaking on the same topic I brought up
eight months ago. And I would emphasize that as you are uh forming these committees and getting them ready to meet, I believe the town really needs to look at its tree mitigation. Have you review tree mitigation? And in the
simplest version, I would say to you, your tree mitigation is policy is not working. Properties can be clear-cut with no trees left on them. yet someone with over 200 trees on their property is
being hit with an excessive fine. Uh you might want to have ULDC look at what IRM does and refine it uh to really help our town be tree happy but not penalize owners. Thank you.
>> Thank you. Sorry. Discover what's making that noise. Madame Mayor, I believe that's it. Unless Mr. Frogner from FNGLA wants to speak. He says item one and item three, which would be the appointment of Joe
and Joe Sisiano and approving the Palm Beach aggregates. >> All right. So, you want to speak on a consent agenda item? >> Good evening. My name is Jim Frog. I'm a member of the Florida Nation Rose and Landscape Association.
Uh, Obviously, we represent uh many different agricultural and interests risks. Uh when I saw the consent agenda tonight, I was hoping the uh the two ladies that was selected for the code revision committee were here. I had a
few questions for them and I wanted to get a feel to see how they uh look at the commercial and agricultural interests in the town of Hatche. So um as part of the organization uh we'll be attending the monthly meetings as often
as we can workshops. Uh we definitely want to uh assist and code rewrite in any shape or form that we can. Um I've had discussions with Carol and Gardner Young and uh myself I have three different
landscape and nursery companies in Los Angeles groves. They currently have uh code enforcement violations even though they have agricultural inventions, state licensing for nursery, etc., etc. vested letters from Palm Beach County and
they're under fire. So, uh nursery rose landscape association. We definitely want to make the commission aware uh about thoughts on keeping agricultural uh visible in the town of Lahanche. Thank you.
>> Thank you. I would encourage you to speak with those folks individually that are being appointed. >> And also, if I just might add, they do have a meeting coming up on the 11th. So, if that's something that you want to attend, they do have a ULDC meeting coming up on the 11th.
On our homepage, you can find the different committee meetings. You'll you'll see the calendar on that. And then when agendas are available, you can click on the agenda link and it'll take you to those meetings agendas as well. They'll get all the information there. Thank you. >> No other comment card. >> No other public comments. Oh, I'm sorry,
Paul. >> No, I just had since we're speaking on committees. Um, if we currently have people in place, we do not have to re reassign them. Correct. They just It's whatever was vacated needs to be filled. Correct. All right. I just didn't want to make sure I was missing the boat on something we needed. >> That's it.
>> Do you have somebody you'd like to replace? >> Not this time. >> Okay. Because I do believe that is a council member prerogative to replace their appointment. make sure I was on board because I know I of course I was brand new last time so I had to do fill all of them so and you
know but I filled my one vacated seat so I just want to make sure I didn't need to reaffirm >> and I think it's if I might add I think it's a good idea to check with your current members and make sure I mean that that's what happened that's why I'm making a new appointment tonight not because I was dissatisfied from with my
other member but because their life circumstance changed and so it just was better to make a new appointment and so it was a mutually agreed upon. >> No, it's good practice. Thank you. >> All right, that brings us to the consent agenda. Uh I need a motion to approve
the consent agenda. Thank you. >> Second. >> All right, we have a motion to approve consent and a second by Council Member Coleman. Uh Council Member Kane made the motion. Any comments? No. >> Okay. All those in favor? I
>> I I >> opposed hearing none. Motion passes 5-0. That brings us to regular agenda item uh now number four, approval of minutes. And my only concern is I've been getting
quite a few inquiries on action minutes. And uh I would like to request that we go to summary minutes which would have a little more information regarding when people uh speak. There might be a little
more a sentence or two describing what they spoke about because these are historical records and due to that fact that it just says, you know, Virginia Standish spoke or Todd >> Mlon files, right? >> Yeah. So, it it would be a little more
extensive. I would defer to the clerk on concerns about the added uh burden of producing that level of of documentation. We can most certainly switch from action to summary. Um just for clarification, did you want us to go back and prepare
these in a summary version or is your intention to approve the ones that are um on the agenda today and going forward? Um produce them in a summary format. >> Council thoughts on this. >> I say let's move forward and do it on the next one. >> Yeah, we've been doing it like this for
>> I'm sorry my light off. Um uh I think it should be something again. So it's not laborious. I think it just should be something very simple like public comment received from Marian Miles regarding >> road closure >> XYZ and that's it. Just a one-s sentence
thing. Not asking for an entire summary of you know like Virginia not picking on you. If we have Virginia if it was tonight we would say Virginia Standish spoke again on the need to uh revamp the tree mitigation policy. It doesn't have to be all the points she made or
anything like that. Well, I believe in an earlier conversation with staff, summary minutes would be a verbatim which ties historical records to certain things and obviously uh a transcript is not the same as hearing it and the dynamics of
what's going on in the conversation. So the the uh what is it? Summary minutes is what we want. >> Correct. Verbatim minutes. >> Verbatim is word for word. That's correct. >> So yeah, >> summary is >> so summary is just a brief synopsis. So subject matter, you know, maybe
direction discuss >> and maybe they spoke in favor of or they spoke in opposition of or they or in this case tonight spoke again for the need to revisit address our policy or address our policies or something like that. >> Absolutely. So that was it. So I need a
motion to approve the the minutes. >> We we but Oh, I'll make a motion. >> We we we did it kind of backwards. So motion motion to approve the minutes. >> Second, but I have a question. >> Okay. Well, discussion. Yeah. So, we have a motion by council member Kaine
and seconded by council member Coleman. >> So, just just for edification purposes and since this is your Bailey Wick before being the acting town manager, how much more tasking time-wise for staff is it to do
it this way than the previous way? So, with action minutes, um, because I'm here naturally at the meeting and I'm kind of taking the quick action, then I send them off to staff and they just put them in basically the format of what you see. Um, when it comes to summary, we
would most likely have to go back and listen to the meeting. Um, to make sure that we're accurately reflecting the comments made at the meeting, >> right? So, we have a 4-hour meeting. That means a member of staff is having to sit and listen to the 4-hour meeting over again to make sure that we're catching everything
>> typically. And it typically is generally double the time. So it would take about eight hours. Correct. >> Thank you. >> Let's hope that's not the case. >> So, um I know when I make my notes, I jot down the time. >> Just jot the time so I can jump to the
the meeting to see if if there's something that I wanted to rehear or >> So, not to tell you how to do your job, but um any public uh comments on this item? >> No, Madam Mayor. >> All right. Uh we have a motion to approve the minutes and a second. All those in favor I
>> I >> I >> opposed hearing none. Motion passes. 5-0. So that brings us to um our chief financial officer, Mr. Delina. I see you are here via Zoom and you're
on mute >> and you're very tiny, David. >> You're very tiny. And you're still muted. >> There you are. >> There I am. Hi. Can you hear me? Okay. >> Yes. Thank you. >> Okay. Thank you, Madam Chair. Um yeah,
you you should have in your in your packet uh I provided you with a uh monthly uh for the first six months um October through March. Um I highlighted the column that has it uh year to date
and uh I also put the budget there what's remaining what's used and then what I did is I kind of did a uh forecast of where based on six months worth of actual data where we think
we're going to land um at the end of the year. It's very preliminary but uh we use these documents as uh part of our budget planning for uh for for for for
next next year's budget. Uh everything is broken out by months and um if it's okay I'd like to just walk through just some highlights if you're okay with that madam. >> Yes, please. >> Okay. So, uh, if you're all if you're if you're looking at the the the page one
and oh, by the way, this is also uh digitally on your website uh courtesy of PowerBI and uh I'll be able to uh to uh to show you that and walk through that, but right now we're just using the PDF. So,
the first page that you have there is uh your general fund revenues. Uh and uh they're they're coming in as as anticipated. We have a new revenue line item that's called the red speed uh
fines camera there. That's something that we didn't budget uh this year, but that it's uh coming in strong at at approximately $26,000 so far through uh March. Uh but right
now uh revenues are coming in as predicted. Keep in mind that uh property taxes adorum taxes will start to uh dip down. Um the last day to
pay uh your property taxes is uh April 1st. Uh and uh after that um it uh it goes back to the county. They sell stock certificates in order to
uh provide the taxes that the municipality needs uh to continue operations. But that'll definitely start uh going down slower. Uh when we look at the PowerBI, you'll see the historical
data. December is typically your peak uh moment there in uh advalorum revenues. But uh so far things seem to be coming in uh as predicted on the general fund. Uh if we turn the page to uh the second
page, just a real high level. Now you're in your general fund expenditures. Uh you know, we we have some expenditures that are uh are a little bit heavier than we anticipated based on the budget. uh uh legal advertising. And
that's probably because we had uh we had elections this year. Uh office supplies, books, education, and training. Those came in uh so far, they're looking like they're coming in uh a little bit stronger o over the budget. uh
the uh but the other department salaries or wages F FRS all those big dollar amounts seem to be coming in uh as predicted. Uh just a a caveat there, right? We're right now we're still
paying a uh we we we had to shift some staff around, right? So, we're still play paying I I believe the former uh town manager and and now we're we're paying uh the interim town manager and and we we've shifted
uh some uh some positions there. You'll you more likely than not see that data reflected in the month of April uh when we provide you with uh your your next quarterly quarterly update or or monthly update. you'll probably see that. Uh but
the the general fund right now, if if if you go to the the fourth page, uh we had some vehicle maintenance that uh that we really didn't budget for all that much. Uh you know, came in at like $4,700.
We're uh so we're we're obviously strong in there. Uh but the other thing too, we have not touched uh any of the contingencies as per our uh staff's commitment as well as for you. Uh >> excuse me, D.
>> Yes. >> One quick second. >> He's referring to the pages that were sent out via email. Correct. >> Yes. >> You want me to print it for you? >> Yeah. Because none of us have those pages and he's referring to pages that >> by email. Yeah, Paul's got him because
he's pulled up electronically. >> No, I I >> the PowerBI thing and see if that's what he was talking about because I was >> Oh, yeah, David. We we don't have the documentation you keep referring to. So, >> I'm sorry. Let me go ahead. I'll go ahead and share my PowerBI with you and and you I I sent the request. I just
need them to accept u me sharing your your PowerBI. >> He's going to share it. That would be great. >> Yep. >> Yeah. Because we print it out. You're going to need really good eyes to see that >> is a link.
>> Uh, madam chair, >> that's online. The document that was sent was the budget to actual for that. I'm I'm print he's looking at PowerBI. >> Correct. So >> there's no reason to have the other documentation if if it's not going to align with what he's uh I don't know. I
I could see it before. what he was referring to was the PDF um Pa set out today. >> Oh, he is. >> Oh, no. He's he's he's talking about switching to PowerBI, but his comments I think were referring to
>> um the B2A. Correct, David? Up until this. >> Yeah. Yeah. But but to be honest with you, Madam Chair, it's the same data. And matter of fact, you have access and all the matter of fact and anybody who clicks on the link has access to it. But
I can >> see a lot of it. >> Out of gas. >> Yeah. >> Out of gas. Out of gas. >> But anyway, uh what I can do is I can >> Lisa has a very awesome optometrist. That's all I got to say. If she can read
>> property tax, franchise fees. Yeah. >> Yeah. Yeah. >> So, uh can you see my screen, Madam Chair? >> Yeah, we can we can see it in generality. Yes. >> In generality. Well, again, you you have
your your buttons up here. You can look at revenues. You can look at if you just wanted to look at by fund, if you wanted to go to transportation fund or you wanted to go to local option sales tax fund or road and drainage, you can even look at the prior year and compare it to
this year. But what we were on was the monthly financial. So I have the monthly financial tab right here. And matter of fact, it breaks down the six month worth of data that you also have in your PDF. Uh okay. >> Yeah. And so as I was saying before, you
can see that historically right here, that's our peak. You know, December is when most of the advorum dollars come in and then they kind of kind of like straddle off. Uh and you can see that same same uh predicted value here in uh
2025. You know what I mean? Here's a full year of 2025 data. And you can see here December is typically your peak peak month. Uh but uh if we if we roll forward, revenues are coming in as
predicted. As I said before, we have a red light uh I think it's called red speed. Uh yeah, red speed fines. We did >> We got all We got all of that. David, you don't have to go back to the beginning. >> Yeah, you don't have to restart. >> No, you were like I was on page you were
on page four when I stopped you. I believe so. >> Yes, madam chair. >> Back to the B2A now that you have it in front of you. >> No, that's what she's saying. Been wanting to rehash everything said. >> Yeah, I know. But >> from this presentation standpoint, you want to >> Yeah. And you'd gotten down to talking
on contingency. Um I believe is what you were speaking. Yes. >> Uh yes, Madam Chair. As uh as we said that, you know, uh we have not touched uh the contingency. We we currently have a $555,000 contingency for the police
contract as well as an overall general fund contingency of 173,500. That is uh not not touched obviously and and what we had agreed to at that time was that if we do need to touch it at
any moment obviously we would come before you and uh ask your permission as to why. But uh but so far first six months um everything is running uh according to plan. Uh and uh the uh the
other thing too that I want to make sure that that you note uh unlike in prior years you know we're doing the monthly transfers. You'll see there on the bottom if you have the PDF you or or here on top uh you'll see that we're doing the transfers from the general
fund to the road and drainage to CIP. We're doing it every month uh in an attempt to uh make uh an accurate presentation of how each fund is doing. Uh but when you get home and or or
whenever you you want to you can look at each fund separately on the PowerBI same data it pulls from the same data source. Uh you can look at the clerk's department code enforcement legal
services town administration town council and you can see what on the bottom here what makes up a majority of the expenditures. uh if you know if we're in the the general fund. Uh another thing too, if you recall,
local option sales tax, local option sales tax, I got good news and bad news, right? Local option sales tax, if you will recall, uh was eliminated. Uh and so this is the the last year that that we received will
be receiving it. And uh the uh the good news is is that uh we had only budgeted $75,000 we thought we were going to get. Actuals so far are $176,000.
So we got a little extra $100,000 bump there in uh local option sales tax. So that's uh that's obviously a um a good thing. Um, and um, as you as as as as
you can see here, this is the months that that it came in where it was supposed to end in December, and it did. Um, and uh, but the state of Florida was is still usually typically a couple of
months behind in collecting the funds and then remitting them to the municipalities. So that's why you you see a little bit more money come in in February and March as well as January. Uh because when they stop it, they're
still in the process of collecting it and remitting it, but we're not anticipating any more funds uh at the end of March. Uh but uh our uh we're still if if you're on the PDF that's on page seven on the water control
district. If I go to the PowerBI, I can go to we also call that the road and drainage. Uh we can see here uh the budget versus actual. Uh we sorted the budget here on the bottom by dollar
value. You can sort it any which way you would like. Uh but salaries are coming in fine. Indirect cost allocation, uh we do that every month. uh health insurance, everything there seems to be
uh running smoothly. Again, this fund as well, if you recall, every single one of your funds has a contingency amount set by the board. And so you can see here that the contingency value uh in the
road and drainage fund is still there at $29,000 with uh no no uh no expenditures uh being uh being pledged to that uh capital
>> cap capital improvement. Uh we still have uh this right here is our capital projects fund. Uh you can see all of our capital projects here, what the budget is and what we've gotten to. Uh you know, when I did our prediction for F
for the end of FY26, I just assumed that we're going to get to all of these projects. Chances are we won't. Uh but uh but it's well under under uh under budget as as of right now
through the first six months. Uh and then you have your solid waste. Solid waste as you as you know uh solid waste on the on the monthly revenue side is is coming in here. Let me go to solid waste. You can look at what it was for
2025. You can look at what it is for 2026. Uh again like the property taxes usually April uh we'll start to see the cut off there as it as it as it kind of dwindles
down but we have our peak here in December. Uh but as far as the monthly expenditures go for 2026, you have uh for our solid waste fund. Uh you can see that you know it's mainly our solid
waste contractor obviously. Uh and uh that's that's been posted every month like clockwork. Um and uh another thing too that that you can look at at your own leisure or anybody can look at it.
We also have a vendor tab. You know, we put this vendor tab here. Uh in case you wanted to search by vendor name, you can pull it down here. You could do a search right here. You can put in the vendor name and you can see everything that we
we've we've paid them or incurred by them in fiscal year 2025 and 2026. We put what the total invoices are. We also put what the average invoices are. And we also uh included here on the right
side is uh what the uh if you click on it what the uh what the month it was for and then what GL account it goes against. And then down here you see what the average is. Uh for those that like
to look at a line item budget, we also added uh line items here. This is just a simple I can sort everything here by general fund. I can know what's over and what's under just by clicking right here. I already told you that vehicle
maintenance, office supplies, uh those things there tended to be for now anyway tended to be uh over over budget. Uh and you can go by fund, general fund, solid waste, anything that
you want to see. And just to reiterate, this data that you're looking at here comes directly from your Blackbot. So, uh it's a direct link. Uh so there is no um no adjusting of the numbers or or or
what have you. Um it's um it's it's it's a direct link. Um the other tab too that we added, we also kind of wanted to track our cash and so uh we wanted to try to track our cash as well as our uh
open uh purchase order balances. As you're aware, Madame Chair, uh when we issue a purchase order, we want to make sure that uh our cash is shielded. we may not spend all of the all of the
purchase order, but as long as that purchase order is still out there, uh we're responsible for it. And so what we've tried to do here is we've tried to give you an idea of who the vendor is. And you can scroll down what the amount
of uh purchase order uh is and how much has been received. What the system means by received is how much of the invoices have come in or the goods or the services that have been provided for
that purchase order have come in. And then you can see here you have a purchase order balance. Most of them when we issue a purchase order it's an it's an estimate not to exceed and um it's one of our uh checks and balances
within our system. Uh and the other thing too that we have before the former town manager left was we had uh contracts. Uh these contracts here are I
guess uh the the the board wanted to see uh based on category and also based on some type of risk level and when it ends and what's it for. But uh but all of these tools
uh we now have to hopefully have a u a much better and productive um budget season uh as we uh as we work forward with that. Um, if you look at the last page of your PDF,
very last page, what I did is I tried to summarize on the bottom right hand side where based on a six-month projection
where I think we're going to land either a surplus or a deficit by each fund. fund and uh you can see there that you have the general fund. Now, by the way, this assumption assumes
that uh the contingency funds are not spent, for example. Uh uh and so uh that's that that's important an important denotion especially in the
general fund because we have probably six six almost $700,000 in the general fund that are is earmarked as a contingency. And you can see that without those contingency funds, we're
at about $786,000 plus or minus uh where we think we're going to end FY26 uh at uh uh in September. So, uh, but, uh,
you know, this typically for normal Florida municipalities, this is kind of the honeymoon period of time because we've gotten a lot of our money up front and uh, we're sitting nicely on cash balances, you know, over o over $5
million. Uh but keep in mind that those funds have to uh last us uh through the uh probably through November because uh uh we typically don't receive anything in uh October or November from uh you
know from we we receive uh we still receive some money but it's not those big ad valorum tax dollars that come in. We still receive uh revenue sharing from the state of Florida, maybe some red light cameras, maybe some charges for
services from your other departments. Uh but right now, um things are things are things are looking well for uh for the town of Lockache Groves. >> Okay. Thank you, Anita. I believe you had your light on first. >> Thank you. Okay. I would just like to
make the point first of all that a Broward judge has just ruled effective April 24th. I alluded to this at our last meeting. The ruling wasn't made yet on April 24th that those uh Redspeed cameras are not an approved enforcement
tool and so they're having to pay it all back. >> So Palm Beach County is probably next. So, um, I am going to suggest that, uh, maybe we need to put that $23,000 into a contingency fund and not spend it and
not put it into the general fund in the event that it has to be paid back. In addition, we need some kind of a calculation because, as I indicated before, of the $100 of the ticket, about 60% of it comes to us. The rest goes to
Redspeed and the sheriff's department. So, we need to figure out if we have to wind up paying this back, how much more we're talking about potentially having to pay back. Again, this is a whatif, but I think spending money that is
hanging in a perilous position at this moment is probably not prudent. Um, so I would I would pull that right out of the general fund if I were you. Um, and well, I mean, it's not just what I say that I guess we have to take a vote on that or whatever. And then the other
thing that I wanted to ask you about is so we had agreed, council had kind of agreed to I mean, I think the term we used that we were on sort of a capital pause that we had all these projects sitting out unfinished and that it was
kind of pointless to keep that that were, you know, delayed for one reason or the other. um and that it was kind of silly to um start new projects and approve new projects when we have all these projects hanging out there in limbo. I believe a majority of
them are started now, but there are still some that are not started that have been approved by council. So, I would be interested in seeing moving into the budgeting which we will be moving into very quickly the number um or some kind of a spreadsheet on the
amount of projects that are approved and funded but not started. Um, and then perhaps you we can get that to public works and have them give us some anticipated starting dates, you know, and the town manager and and uh get us some kind of starting dates and anticipated finish dates on those so
that we can again budget prudently for capital projects moving forward. >> Absolutely. >> Okay, that's that those were my only two comments. and and on the and on the PowerBI if you click on expenditures and you go
to capital improvement project fund you can see here here's a list of the projects that we have a budget for but we do not have any funds being expensed so far for the first six months uh of
the year. So uh but yes uh thank you. Uh uh we will uh we'll make a note of that. >> I guess we do do we have a consensus to >> let's let's cut I want to hear what Paul has to say. I'm sure Manish and Joe have something to say too. So I've got a note
here on the red speed question. >> So just just to make sure I'm clear because I thought I asked this last time we started this whole round of stuff that's so fun. um when if we approve a capital project this year on the budget, right,
and it doesn't get started for whatever reason, those funds transfer to next year, they kind of ride with the project, right? So when we budget for next year, that money is already in the kitty, as it were, sitting there waiting to be. So, so it's not, you know, so
just because we haven't started the project, it's sitting there and that it's going to sit there for the next couple years until we say, you know what, we're going to we're not doing that. We didn't start it for three years. We're not We're 86 and that we're going to move on to something else. Correct. >> Correct. >> Okay. Um I just have a quick question.
So, uh actually two more. Sorry. Um back on the sheet, the sheet that's provided in the agenda talks about uh total budget FY 26 total revenue year-to date. Right. So, I'm assuming all that is year-to-
date, right? >> Yes. >> Right. The four 4.7 call 4.5 million is the budget year to date total collected 3.369 right million and then total expended
1.669 669, right? So, is that total expenditures? Is that invoiceed expenditures or is that actually paid out expenditures? >> Uh, it's it's >> in other words, are our payables up to date for for FY we're in 26, right? For
FY26. >> Yeah. Yeah. We uh Right. Uh per Yeah, we uh obviously we have payroll every two weeks. We transferred funds for F FRS. Yes. But um >> I'm not talking about I'm not talking about known, right? I'm talking about we
got a bill in an invoice in January >> or we got 20 invoices in January. All 20 of those invoices have been paid. >> Uh well, they've been >> Yes. Yeah. Yeah. Absolutely. >> They've been verified, approved, and they've been paid, right? So So we can
say that we are running in the green right now. >> Yeah. Matter of fact, if you go, we have a vendor tab here. If if there's a specific vendor that that you have a question on, you can go to the vendor tab. >> No, it's a it's a very it's just a I'm not a specific vendor. Not a specific vendor. >> Okay.
>> I'm just saying in general the question is are our accounts payable up to date 5526 for this year? >> Yes, >> 100%. >> But it only goes through March 31st.
>> Yeah. March March 31st. So, we haven't we haven't started paying April yet, >> right? We got what 30-day terms with people or whatever. I I get that. So, but we are we are up to date in March. >> Yeah. I mean, we do have straggler invoices. Uh sometimes we wait until uh
data gets entered in. It has to go through the approval process, but nothing nothing that I'm aware of. Uh we do the bank reconciliations every month. nothing that I'm aware of uh is uh tremendously behind. I think on one
vendor I think we have retainage payable that but that's typical in any type of construction where you hold back retainage until the project is complete. >> Right. But that's contractual. I'm not I'm I'm saying I'm saying got bills in
and bills have been paid. Just simply put, >> uh, yeah, in its simplest term, yes, that's uh, >> would staff concur with that >> statement. >> Are you trying to get to a point? >> No, I'm curious because I mean, it's really cool because I read I read a
post, right, the one time in like three months I've been on Facebook. I read a post about a somebody else had said something and talking about we're running in the red, but according to this right now, we're running in the green. >> The black >> or the black green. We got money right
now, right? So, we're we're we're positively moving forward, right? We're not in the red as it were. So, I just it just that's why I want make sure there's no like little hanging chads out there as it were waiting to be paid. Um then my next question is the um when you hit
on the line item tab. >> Yes, >> we're looking at PowerBI. >> Yes. >> Sorry, I got a to I got a toggle here. Um these numbers are all year to date. that these numbers here the actuals are through March just uh through the first
six months of March >> and the budgeted is year to date or the total budgeted for that? >> No, the the total budget for that line item. >> Okay. All right. Thank you. >> Yes. And you can Yep. Absolutely. >> Vice Mayor Sue, did you have any
comments? Is he still up there? I don't >> Yes, I am here. Hello, David. How are you? >> Hello. >> You're going to need to speak up more, please. Yes, I will. Can you hear me? Okay. Yes. >> Yes. >> Yes. >> Okay. Very good. Um,
David, I appreciate the snapshot and uh it shows a strong cash position, but I think our residents will feel it when our roads are fixed and our flooding is fixed and mowing is done and essential services are done. So, here is my
question so that we can understand that clear picture for our residents. You had mentioned 5.72 million >> cash on hand. >> Yes. >> How much of that money is unrestricted versus already committed, already
budgeted, already assigned? What how much of that is truly unrestricted? >> Well, you have uh you have about you have over uh $600,000 in purchase orders. So, that would be
restricted. uh your budget uh is uh well if you I mean we wanted to see your total budget >> um >> okay it's all right you can come back to
us on this I want to suggest a direction anyway >> okay >> the second point is uh if we are under budget in other funds as you just mentioned we are green or black whatever you want to call it call it I would like us to know how much dollar amount can
then be redirected towards potholes and drainage and mowing and all those other essential services. So that will answer that question. And the next question is the lobbying services show 72,000 or so spent against 77,000 budget. This is
spent already in 6 months. >> Yes sir. >> And the projection is 144,000. Could you explain why the projection is almost doubled than the budget for that particular >> absolutely yeah the the budget uh on the
on the PDF side that you have my methodology for calculating my estimated projection is uh SL which just stands for straight line. So what I did is is I just took what we've already spent first six six months of the year and I
extrapulated that out assuming that uh you're a keeping that service or b uh you know you're not canceling that service. >> Okay. So I'm saying the budget was 77,000 we spent 72,000 for lobbying. My
question is >> is that we have almost consumed that budget. Is that correct on lobbying? >> Yes. >> And do you know who who is I know we have one lobbyist who has resigned. Is that the other one that is going to
exceed the budget? Yeah, I think you have uh I think you have two lobby two you have two lobbyists and um I I'm trying to remelug
is the uh the the one that is I believe the the more expensive of the two slugget >> that's the one that signed David so I don't know if you were fully aware of that the resignation had not taken place as of 331 one
and this is the last month of their contract. So >> that expenditure is probably not factored into your calculation. >> Yeah, I I so then so then the straight line so then that method there would drop I would drop that to year to date
and that would be updated. So that that'll be a savings. But if you wanted to uh view uh and this is just a you know another perfect example. if you wanted to view. >> No, it's not about David. It's not about me viewing. I'm asking a simple question.
>> Okay. >> I'm saying there was 77,250 budget for lobbying. >> Yes, >> we have almost exhausted that budget. I just want to understand are we done spending budget on on that particular line item or is there other lobbyists
still going to spend money and exceed that budget? That's my question. Um I uh if Sluget has uh is expired >> uh I don't know and maybe Jeff you can help me who the other lobbyist is that
you that that we might >> Ron Book um and Mr. Book's uh expenditures will continue. My recollection is that that number is somewhere about $5,600 a month. I think it's a $65,000 contract,
>> right, >> on any of those bases. >> So, to answer your question, then that line item uh Mr. Assad will will go over the the budget for that line item, but it will be drastically reduced than what my uh projection has.
>> Okay, got it. Okay. I also see there is a planning and zoning fee uh that is hardly collected. The collection budget was 56,000. planning and zoning fees hardly anything. Is that due to lower activity or change of line item or collection
problems or budget assumptions being wrong? Do you know planning and zoning fee? >> Planning and I'm assuming that you're on the uh are you obviously >> it's on general fund line item 34180 planning and zoning fee. We only
collected 1,750. >> I'm gonna interrupt here uh vice mayor. Uh, so I th this is a year-to-ate summary. I I totally follow where you're going with some of this, >> but I don't know if this is the meeting to get all of these details. There's
questions about the fiscal year 25 audit that still need to be asked, which is more pressing than some of these questions in my opinion. So I agree. >> I understand. Yeah, madam. Let me finish. I'm coming. >> Hold on please. Yeah, >> hold on please. I would like to
understand also where some of the projected spending is as well. So, uh I think that going item by item though is going to be a very long and tedious process and I do not want to spend this meeting time doing that because we have some people here that are hourly. >> Understood.
>> Understood. I'm not going live. I'm just >> Yeah, I know. I know. I'm wrapping up. >> Thank you. >> Okay. So, those are the two major items. So here is my direction on 2026 and then I'll spend maybe three more minutes on 2025.
So this financial snapshot uh has to be translated to an action plan for our residents. And I would like the staff to come back with three things. Uh first, a clear financial dashboard that shows what is truly available versus what's
committed or budgeted. So I we have a clear idea. Second, a 90-day fix the basics plan, road drainage, mowing. I think uh u Anita and Paul alluded to that as well. If there are projects that we can start, we should start. And
finally, as we head into the budget season, uh cost reduction and efficiency plan so that we can consider any tax impact. So, this was these were my comments on 2026. I'll take three more minutes on 2025. I have already sent this request to the to the town uh
acting town manager. So on the audit uh status uh I still don't see cash flow statements. Uh I had requested multiple time when I was on fact bank reconciliation statements so that the bank opening and closing balances match
with the respective periods and I saw a couple of notes going back and forth on the auditors are going through. So, I'm not going to comment specifically on any particular item, but I would like to see the 2025 uh closing statements for review. Thank you, Madame Mayor.
>> Thank you. You turned yourself off, Paul. You had something. >> There you go. >> Sorry. I >> I just I I'd like a point of order. >> We give direction as a as a commit as a committee, as a council. Individual council folks do not give direction.
Right. So, you know, that that's just, you know, >> Madame Mayor, my point was >> and I think that that Anita and I are singled out and we might agree on fixing roads, I I I think is is not a that's that's not a proper way to say that. I
mean, Anita and I have never say anything against fixing roads, but to single us out both and say like it's a separate thing that we might be on board to fix roads as a whole, like we're in differencing opinions on things like fixing roads, I think is erroneous, sir. Thank you.
>> So, I I think that uh what was being alluded to was we had all agreed that public works would come back with their priorities and I I understand that's in the works. So, we'll look forward to seeing that soon. Uh and then uh before I jump off, Joe, you have something. Did
you want to say anything? >> Just uh Councilman Coleman beat me to the project's question. So, thank you for that one. And then I would like to uh engage a little bit further on your idea about red speed and those funds. I think I just would like to see where everybody else stands on this. >> We'll get to that.
>> Yep. So uh I would like to go to the uh audit. I understand that there were questions posed by uh the in-house consultant that's been working on trying to rectify this. I'd like to know um
from you u Mr. for Delina and from Susan um how the work is going on that please. >> Uh Susan's muted. Uh I can I can respond. Yeah, it's uh it's going it's going forward. Um you know we had about
nine months when we had another firm who was uh doing the books uh and then we entered in there but we're answering their questions. they have trial balances. Um, and uh, yeah, I mean, we're we're
we're moving forward. Of the uh, of the three towns that I currently manage, uh, nobody is done with their with their annual audits. The reason being is because
county audits usually are due by the end of March 31st to the state of Florida. So, a lot of the uh firms focus on the county audits first and then they then when that's done, they usually then jump
on to the municipality audits which are due June 30th to the state of Florida. Uh but uh Susan has been great to work with and um and we're answering the questions. I I think most if not everyone has gotten their fraud
detection or fraud questionnaire and filled it out and send it back to them. But uh but the audit is uh an audit of the balance sheet uh which is cash receivables uh fixed assets all the notes uh to the
financial statements and uh any comments uh both good and bad uh will come from uh from the auditors. So that that was my uh my two cents, but I'll let I'll let Susan uh talk. Madam Chair, just a
quick question. >> Quick correction before Susan jumps on. Um, you were involved in a transition period uh beginning back as far as February of of 20. >> That's correct. Um, >> of 20.
>> Yes. You were hired by the town officially in May, but you were in the town working from February, March, and April as well. So, yes, it it wasn't nine months of another company's work. You were you were involved as well. So, at least there's invoices to that
effect. So, um Susan, I see, >> but I can't hear you. I think you're muted. >> Yes. Good afternoon, everyone. Good afternoon, madame mayor, vice mayor, and members of the council, city staff. Yes,
my name is Susan Gooding Library. I am currently uh assisting the town as a financial consultant and my main focus is to make sure that the 2025 FY25 audit is completed timely. That's by June
30th. Based on the last outstanding um open item list we received from the auditors, they wanted us to respond by the end by April 24th. Everything was submitted to them. We just had one item
which was the capital asset roll forward which we were um working on that. I am currently out of town but I came on the meeting just to give an update as requested. So they took the the week last week just to go through everything
that we have sent them and they should be reporting back David look for any question from the auditors as to if there are any other remaining items they need from us. So we submitted all the open item list except that one and they
were supposed to take one week to make sure they reviewed it and if there are any other question they would let us know but I am anticipating speaking with the auditors that we will meet our June 30th deadline. >> Great. Thank you. Mr. Delina, do you
have anything to add to that? >> You're muted. >> Sorry. Thank you. Yeah, I I muted myself. Uh thank you, Madam Chair. No, not at this time, Madam Chair. >> Okay. So, council um uh council member Kaine brought up the concerns about red speed. I think we have all expressed
some concerns about the stability of that fund um and what we might be legally on the hook for moving forward. Uh so I would like um consensus here from council regarding uh contingency on those funds until such time as uh that's
clarified. >> Consensus good or do we need >> David? You're raising your hand. >> Yes. Uh thank you. I I actually looked for the minute the little icon but I couldn't find it. Uh one one
clarification uh rent speed deposits the money directly into the town's account. Uh and typically what that implies is that any fees that are due to the
program they've already taken out uh and any >> David we we understand that. >> Okay. Yeah, >> that's not what we're talking about. >> We're not talking about that. We're talking about if a judge orders that the whole $100 has to be paid back, it's going to be on us, not on Red Speak, >> right?
>> I I got you. Okay. >> And Sheriff Bradshaw is certainly not giving back his full. >> So, yeah, the full citation amount I would fall on the the town's correct uh funding. So, >> including including the amount we would not have received.
>> Correct. >> Correct. >> Well, yeah. >> Go ahead. making assumptions but we have to assume >> wait the lawyer the lawyer wants to jump in >> um I will be reviewing uh the contract again um and discussing the issue with
them and remember uh that I believe that particular ruling had to do with the red light >> can you talk closer to your mic >> camera and not >> I'll send you the article >> and not the um >> it's a new one I'll It's a new one on
the camera. We were anticipating that it since it's the same enforcement mechanism that a similar um action would be coming forward. >> Expedience in school zones by automated cameras typically receive a $100 civil penalty in Broward. All pending cases challenged this through this motion were
dismissed as a result of the judge's order. That's exactly what we have. >> Broward County the hot to a county near you. >> Yeah, the hot topic question is do we need a vote or consensus? That's the hot button topic right now. >> The hot the hot button topic at at this
point in time is um you can give direction um and it would be best to do it by motion uh to not expend any of those monies that have been received as a result of the um school zone cameras.
Should we make it uh date certain to the end of the budget year or until there is some legal clarification? >> I would uh leave it open-ended that it not be expended until further direction of this council. >> Can I get a motion?
>> I'll make a motion to put the $23 >> 6,347 in the rede account into a contingency fund not to be spent until this council or a future council decides to. Second. >> I have a motion by council member Kaine
and a second by council member Coleman placing those funds in contingency until further notice. All those in favor? >> I >> I >> and I will report back to you all on >> Anish. Did you vote? >> Thank you. >> I I Yep. >> You all opposed hearing none. Motion
passes 5-0. and I'll report back to you on the um the specific language in the contract um with respect to the possibility of repayment and taking a look at the indemnification language that is in that contract.
>> Okay. Any any other questions for Mr. Delina and Susan? And any more money questions? Okay. I >> none none. >> All right. Thank you folks. >> What about the direction? Wait a second. What about my direction? And do you want to debate on that or how can we move?
You want to discuss it as a council? >> Excuse me. >> Would you remind me please what what was the direction? >> I suggested I suggested three points. We can do consensus or we can do whatever the procedure is. I said first we would
like to understand the actual true dollars that are actually available versus committed or budgeted. Uh so we need a clear dollar amount. Second, we need a 90-day plan. If once they know what the dollar amount is, that could be
now uh extra money that is saved. We could have a 90-day plan to to accelerate fixing the basics, roads, drainage, mowing with some special projects that can come forward or accelerated. And thirdly, uh, as we head
into the budget season, we should start asking the staff to look for cost reduction and efficiency plan. >> I don't see any problem with that. I I think this is a year-to-date uh hold on, David. This is a year-to-date snapshot,
right? So, it's not actually, you know, up tod date right now. Uh, and I'm not sure I understand what you mean by a 90-day plan, but David, if you want to jump in with an explanation, maybe. >> Yeah, I I will be more than happy to
work with uh um Mr. Mr. Assad uh on on that. You know, we'll work together. Uh we'll identify those line items. Uh as you know, as you're aware, committed slashbudgeted.
Um, every dollar gets budgeted, you know what I mean? And so, uh, except obviously the red light camera and the extra funds that we got from the, uh, uh, from, uh, the, uh, >> revenue line items. Yeah, sure. I can
work with you. >> We can we can go through I'll be glad to work with him side by side, go through uh, and we can update. Obviously, I have another update for well, there's going to be a couple updates to this, but I'll
be glad to work with him uh exchanging ideas and thoughts to get it to uh what he is envisioning so we can we can work together and and and come back. Uh but that's just my suggestion.
>> Okay. I I think that Mr. Sud I think or Vice Mayor Sud I think your time would best be spent one-on-one with him and then report back to council. But what I would like to see is a discussion with the public works uh director and the
money's currently being spent on North Road. Um I'm a little concerned that we're putting good money at bad and some of those holes are that's lipstick on a pig. And so, you know, what would it look like to cut out some of the highly
damaged stuff and instead replace some of that with with road rock and and create a better base for future repairs and paving? But, Council Member, can you put your light on? >> Well, yeah. And and to piggyback on what you're saying and go and kind of go back to what I said at the very beginning,
that's why I was asking what the amount is of the projects that are approved as oo and funded but not started so that we can look at some of those really egregious projects like Upper North Road and perhaps take some of this 173 out of
contingency whatever and actually start another project properly. Yeah, that that was my goal in asking for those numbers and and also in those projections of when they could get done because again approving more spending and more projects that can't
get done that we're running will wofully behind on seems silly. So it really does need kind of some coordination between the money and the timing and the resources that we have so that we can make an intelligent decision how to expend and start some of those projects.
>> Yes. and and Vice Mayor Suda, I think we're all kind of on the same page. We're just talking maybe a little different language. So, uh, Council Member Coleman put his light on. If you can hold on just a minute. >> Yeah. Know, I was just refresh my memory where the 173,000
I I know we put in contingency, but where did that come from? >> I believe 150,000 of it was put put in contingency. Jeff, correct me if I'm wrong. Is that the money that uh that that was put in contingency to get a vote a couple of years ago, the agreement of
>> No, that or is that the 5% reduction money? >> I think that can't it's the 5% reduction money that came out of the direction from the final um uh meeting final budget meeting in September. >> David's got his hand raised. He may
>> Yeah. No, I believe this predates that, but yeah. No, Madam Chair, the uh there's two contingencies in the general fund. The 550 that was for the police contract. We had said that we weren't going to spend money on the police contract after I
think uh December. I think that's what the PowerBI shows. And then on top of that, the the board voted that there should be a uh uh a 5% five or 10%
across the board uh in every >> Okay. So, it was the 5% and I believe we've removed some of that funds for code enforcement at this time. So, but I do remember there was another contingency that that predated our council >> over of $150,000. So that must be
>> all lumped together. >> All lumped together. Yeah. All right. Uh, Vice Mayor Sud, you're it's hard to hear from you. So, go ahead. >> Um, yes. I think the uh the intelligent way to do this is follow the money first. We need to understand where are
we overperforming where revenues are more than actual revenues. So, we have that category. We have under in certain categories. >> Yeah. Can I finish you? No, no, no. Wait. You let everybody speak. Think I have to finish my thought. Please let me finish. >> What I'm saying is
>> what I'm saying is we need to first understand how much dollar amount do we have extra >> nothing to do with contingency etc. This is extra revenue lower cost. Number one. Number two you have all these projects that can be either accelerated or new
projects can be done. And the final point is on the north road or other roads. We don't want residents to have potholes. let perfection not be the enemy of good. We fix the potholes, let them have little bit of a relief and then we do more permanent solutions and
and with this money we can discuss those options. So I think the plan is as you suggested let me work with David or with the town manager, acting town manager, figure out what the dollar amount is then public works will tell you what the projects are and you can debate. But
let's get the dollar amount first. Thank you. Okay, that's the same thing you said before and we have agreed that that should be where you focus and so I look forward to hearing back from you after working with David for real numbers as it were. Um, and I think you know if
you've been up to North Road, one good thunderstorm and six inches of rain in three hours and most of that stuff's going to be back to, you know, a hole in the ground. So >> I I I concur with you on the North Road situation. and they've been potholes forever. I think right actually right in
front of Miss Standis's house, it's extremely bad. Um I I I would I would propose that if we could give direction as a group to Craig to come back and we have those funded projects, right? I mean, it's kind of along the lines of what
Manisha is saying. We have those already funded projects that haven't started, etc. Maybe we can take a look at those. And some of them are, you know, like I was saying, if some of them are old because I have a feeling some of them are old, maybe it's not, you know, maybe we need to redirect maybe, you know, but I think Craig's going to have a better
idea and can give us a snapshot of we have these projects that are sitting there waiting to start. This is why it hasn't started. And, you know, maybe we could adjust a priority here or there and and and accomplish some of the same thing. But if Manish wants to deep dive
with with David on on line item, by all means, how about it? >> Rock on. Uh, no, I think and and Craig, if you'd like to speak to that um that idea of can we cut out sections and restore what is in essence now not even
a base. >> It's nothing. >> It's nothing, right? >> Correct. Yes, we can. >> We can rip out sections and replace it. Um it's as the sections get bigger, staff can do the prep work. Just the asphalt work would come from an asphalt company we already have on piggyback
contract. Just when it gets to that big of an area, we don't have a machine to do it ourselves. >> Does it make sense to do that in a peace meal way? Okay. >> Yes, ma'am. Okay. Um the biggest problem on that road is there is no drainage to that road. So that's why that road blows out as bad as it does. So, I mean, if
we're talking we really want to put the time and money into it, like we're doing a road, we're putting full drainage in, we're doing everything, we'd have to go for easements and everything for catch basins and all for the right way to do it. But to bandaid it less than what
we're doing now, yes, rip out sections, you know, 100 foot sections and replace the whole 100 foot section. >> So, does it make sense to replace it just with a >> see both? Yeah. Yeah. Can we see both estimates of doing it the right way? And >> that is an Ojun road, right? That was origin OJ road. So it has
>> Ojun. >> It's never No, that we paid for that one. It's never been sealed. Yes. The town paid for that. >> County resurfaced it when they put the water line in. >> They put the Oj back on top. They wouldn't. >> So they resurfaced that. >> Yeah. The We did the aprons, but they resurfaced.
>> Okay. So it has been resurfaced once, but we have whole sections that are completely destroyed. Yeah. Right. >> So I agree with Council Member Kane. you know, come back with some kind of >> because we we kind of made a commitment to do things the right way and it doesn't make sense to keep doing them the wrong way and if drainage is truly
the the issue, which I believe it is, it is in most places. Let's take a look at what >> Well, in a lot of these roads that are getting done now, a lot more material was put down. So where adjacent um uh surface levels I forget the word
elevations >> collided right with the widening of the road historically and we ended up with the road below the adjacent land so the water could not run off the surface. Uh I think north road kind of ended up in that because we all know dirt moves right. So and then as it accumulates on
the side of the road coming off the burm sliding down to this the you know roadside it's accumulated and then the water has no place to go. So that obviously we don't want to raise one section six inches with road new road base and then boom right you're up
here and then you're down here unless we want giant speed tables. But Paul you have your light on. I I was you're you're I was just curious the piggyback. I know you we had talked before and there was um there was one project there was we're waiting to do with another
project because that way the f they were going to pave it at the same time because they were going to be in town. I don't know if that's maybe that's the hers project that I'm thinking of or whatever you were saying there's one section that's getting maybe I'm something >> that's the whole cheetah paving project.
>> That's a cheetah paving project. That's because we have three other small sections that >> is that who we have the piggyback with or that's separate. >> Sure. We have a different company as well. >> It'll be piggyback. >> And I know I just signed that contract this evening uh for the Chum contract.
Um you wouldn't recommend trying to at that staging have any of that ready? >> I would not be anywhere near ready to have anything ready for them at that point in time. >> All right. Yeah. We don't want to hold them up to get them started on the small roads. Got it.
small roads. These segments >> the Yeah, the small segments. That's what I meant. >> Okay. >> I'm looking at a two-mile long road compared to a >> Okay. Anybody else? >> No. >> All right. Uh, any other questions for David and Susan before we bid them a do?
>> Thank you for being here. >> Yes. Thank you. >> All right. >> Excuse me, Madam Mayor. >> Yes. >> Um, we received a non-aggenda item comment card. U Mr. Sans was not a um aware that you had already asked for
those comment cards and he would like um to speak. >> Oh, okay. Well, I'd have to defer to the balance of my council on this. This was clearly stated at the beginning of the meeting. >> Can we wait till staff comments or something like after we get the regular agenda items out of the way? Is that possible?
>> Yeah, I I believe um yes, we could do that. >> Any other thoughts on that? >> Okay. No. All right. Uh, moving on to item six. >> So, uh, would the clerk like to read the
resolution? Yes, madame mayor. Um, proposed resolution 202638, a resolution of the town council of the town of Luxahhatche Groves, Florida, modifying the fee schedule for the planning and zoning and engineering division of comm community of the
community standards department. authorizing the town manager and the town attorney town attorney to take such actions as are necessary to implement this resolution providing for conflict severability and an effective date.
>> Thank you. >> All right. I believe uh Karen Gardner Young is up to speak. Would you like her to speak before you ask or >> were you just going to pres go through everything or >> I was just going to list what was in the memo of what we for the benefit of the public but I I mean it's pretty
standard. I'm not changing anything what's in there. >> I had questions about some of the fees that are in here specific questions. So I don't know. >> Right. You hit your light first. >> All right. So my main question is on page four of your fees. you've got uh
minor engineering permit, minor send ring activity permit, and minor fill permit. We had all agreed that those were zero, that you filled it in and that we we had a very lengthy discussion about the need to resurface rings every year or every two years at least. Um we
had people that were experts in the field. Mr. Rafflowitz was here and talking about the need to do that. We had Mr. shore speak about how you have to fill in cow holes because they roll and they make big ruts. We had me talking about my chickens scratching their dirt out and that we need to bring
sand. And we came up with a whole schedule that you could bring in if you had 5 acres, four loads of sand and you just had to fill out an affidavit saying that you were bringing in that sand so that code enforcement would know that the sand was coming in. We never said that we were going to charge somebody to
maintain their farm. I understand if you're bringing in 20 loads of dirt that you might need to get a fill permit, but we specifically said that there was a this minor activity that is a daily that is a yearly or even
more than that for some people maintenance of their farms. So, I'd like to know where the $100 fees for those come because I'm getting ready to get another load of dirt. And last time I just filled out a free application and now I'm going to have to pay $100 on top of the $300 load of dirt and I'd like to
know where that came from. So, this was done in conjunction with the engineer for the town. Uh, he does charge in order to do that review. Again, it's up to the council to make the decision. >> He's reviewing affidavit. >> He's reviewing an affidavit that I'm bringing. >> These are permits. These are not affidavit. a permit.
>> Well, I think you missed her point. >> Uhhuh. >> Her point was that this is already been discussed and and was arrived at that if you are just maintaining your ad classified farm whatever else >> that you filled out an affidavit. I I'm
I'm fully on board with this does not get added on. >> Yeah. I thought that I thought like anybody could bring in two loads a year without FDA or anything like that. There's no engineer >> load of sand and build in my chicken coops. I mean, it doesn't I I don't need an engineer. >> I'd like to leave it in, but to put
zero, so that way it's all known. That's what they're doing. >> No, we're not we're not filling out permits for that. >> Okay. >> No. >> I don't even like the affidavit, frankly. So, um >> I mean, I see the affidavit as a con as a convenience for the town that they're not sending out a code enforcement officer. When somebody says, "Oh, that
Anita Kane, she just brought in another load of dirt." Then they can say, "Nope, she filled out the affidavit. Yes, she brought in a load of dirt. We don't need to send out a code officer." But >> but there's a FEMA regs for FDA that that we've never adopted in this town that frankly negates all of that. So I
am totally on board where you're at and I believe >> need to be zeros and no permits affidavit. >> Understood. >> Yeah. >> What else did you have a question on? >> No, that was the one that I just got kind of insensed about. Everything else I was pretty much okay with. >> Paul, you had your light on.
>> Yeah. I just want to um just to because there was a question earlier about uh planning zoning line item whatever everything that we charge pretty much is for the most part especially if it's um an MUD or variance or things like that
we charge that it's we it's an attempt to be a zero sum at the end of the at the end of the year right correct everything is supposed to balance out it's a cost recovery basis so that number can fluctuate it could be you know we have pulled in 50 and only
expended 25 of it actually in salary etc you know or pulled 75 only expended 25 so now we got 50 so that's that's where all this comes from it's it's all cost recovery basis but I agree you know a couple loads of fill there's no need that the uh the
>> you know uh engineer >> hours on it we came up with a whole get I mean a whole nonfe schedule and a whole form so I'm not sure how it got more >> yeah I'm I'm in concurrence of Thank you. I I had questions. Um the flood plane development application
extension. How long does the flood plane development uh permit last? >> I believe it's the same thing as a building permit. So it's 180 days. >> Six months. >> Yes. Six months to to do what? >> Six months. Typically, it's 6 months
from when it's issued in order to complete whatever work needs to be done under the land development application. Is that is that standard across municipalities or >> um I would be doing a disservice to give an answer because I don't know the
answer to that because this is an engineering permit. >> Okay. >> So I'd have to ask Gary to find out what >> So this would be >> that's a lot >> here. It's so you got to come in. You got to jump through all the hoops for your FDA. You finally get a green light.
Now it's rainy season. You can't come on this site and do work >> because it's all wet underwater >> or your engineer took another job while waiting for our our paperwork to get >> Exactly. Uh so I would suggest that before we talk about paying for another
extension that we look at how long our FDA permit is actually in effect and perhaps we extend that and then if that's you know still something that's unrealistic then then we revisit that. Well, and it also may have to be, if I
might interject, madame mayor, it also may have to be on a sliding scale. Some people's FDA me just be, >> you know, put in some bushes or whatever. Okay. But some people's FDA may be put a burm around your entire >> FDA doesn't require for bushes.
>> Well, I'm just trying to give a simple fix as opposed to putting a burm around the entire property. That takes an extensive amount of time. So I think that there may be need to be some kind of a percentage impact or a cost impact of how long it you know
how much work we're talking about here has to be taken into consideration >> right if it's only affecting 25% of >> yeah if I may hold on we have you got the 180 days comes it follows the schedule of any like any building permit that you have the Florida building code
>> um allows for 180 days before a permit goes inactive at that point most if not all municipalities. I have never surveyed all municipalities, so don't quote me. Um, but you know, they're going to charge a reactivation fee on any permit at 180 days because that's
how long that permit is good for by the building code. Um, I still question why this is a separate entity in itself. Um even uh in other municipalities and other jurisdictions, you know, um things
like this like site development because this falls under site development are handled generally under a building permit of some some sort. Um you know, it's just a different trade, different whatever. So, it's handled. So, I don't even know why it's a separate, you know, yes, you we need to have fees in there.
We need to have a renewal fee. It's no different if you're building a 20,000t house or you're building a 2,000t house. your permit fee is what it is and it's good for 6 months and you know once it's issued. So whether it rains, pours, hurricane, what have you, there's some stipulations that you can put in there,
but you know the reactivation fee if there's no activity is the reactivation fee >> like SP 180. >> It's the whole thing. Can can we even up the rate, Jeff, with SP80? Um so yeah, so it's you know it is it's there. Um,
yes. I mean, if there's extenduating cir circumstances for whatever reason, I'm sure staff could wave a fee one time or something. There's contingency for that, but you want to have this fee schedule. You want to have a fee to have to renew. That's just that's the way the cookie
crumbles. That's the way business is done. And it actually follows along with the building code, which is what all this is pretty much. >> Okay. >> Yeah, I get it. different size jobs, but you wouldn't say, "Oh, well, you have a window job, so you have 90 90 days to swap out your windows once you get
issuance," but because you're building a 20,000 foot house, you get 180 days to to get prepped and get a slab inspection or, you know, same thing applies. So, I support the, you know,
the reactivation fee. Um, that's my two cents. So, >> all right. Uh and then wetlands permit. >> Do we even have author like authority over wetlands? I thought that was uh EPA.
>> We have an obligation in order to ensure that wetlands are not being destroyed. >> That is >> an obligation, a moral one, a legal one. Um I it's it as my understanding it is a legal one that we have not been doing
and now we're implementing what we should have had and haven't >> under what authority um >> the EPA the D whose authority does the town have a legal obligation to I don't know monitor wetlands I mean I I'm I'm
just a little bit concerned that this this whole list to me looks a lot like how many things can we Sir, you cannot speak from the audience. If you'd like to make a comment, please fill out a card for this item. So, my
concern is that this list looks a lot like how many more things can we put on the list for us to track down? And I still have questions about the things that we're already trying to enforce. >> Okay. >> So, this even the right of way change, right of way to drainage, what does that
even mean? Um, I think the uh engineer for the town felt that it wasn't a proper description because really the rightway has to deal with drainage more than right away through a rightaway. So that's why he just changed the language. It didn't it didn't change the nature of
the permit. >> What is the permit? >> It's a rightaway so that if you perform any work in the town's right of way, there is a fee for you to pay. Well, I was told that if I wanted to put a mirror on my canal bank or that had to
be a right-of-way permit that has nothing to do with drainage. So, I'm not sure that change is really descriptive. So, anyway, Paul's clicking in again. >> I'm going to back up what I was saying. Yeah. Yes, this is costly, but as I look
more deeply into this, you know, it this needs to be totally revisited. In my opinion, >> you like to Well, like you're saying, a rightway permit. Again, I just go back to I don't even know why this is a separate entity
from the building department. >> Okay. I mean, just I don't understand why. Yes, vegetative removal thing. Um, you know, all if you if you're if you're trying to eliminate a wetland on your property or you're trying to eliminate mangroves to just pull it out outside of
our little jurisdiction, you have to file with the get a permit with Army Corps of Engineers or D. There's not a, you know, you have a site development permit already. There's not a separate permit for removal of cypress trees. You know, it's just I I I
I'm with Lisa. I think this is just how many different ways can we you know go after this and it's like I I think it needs to be very simple. There's a site development permit and there's a lot of stuff that falls under site development and we need to structure that permit to
compensate for whatever's you know whatever that permit fee is whether it's a percentage or whatever or simple fee it needs to compensate for whatever it's going to cost us to have it reviewed and that's where inspected. >> Yeah. I I also had a question on who is the zoning administrator.
>> So that's typically would be me. >> Okay. Yeah, I I think this needs to go back for uh a lot more work. >> Okay. So, um the only thing I would ask is we have the building permit zoning
review fee. Um I did analysis of that charge. So, we have an outside consultant who does zoning reviews under building permits. It's not a zoning per petition. It's not a variance. It's not a zoning text amendment. This is when a building permit comes in and there are
certain items that require zoning. For example, a setback would be a zoning requirement that they would have to take a look at based upon the review time which is between a quarter hour to about an hour. Um, we're not covering our costs. We don't do it cost recovery
through building permits. We do it through the filing fee. What I've determined is if we raise that to the $100, we would be covering almost all of our fees. So, it'd be a zero in basically zero out. If you want to review the other stuff, all I would be all I would ask is you to consider that
at this time so we can start making sure we're covering costs instead of ending up spending costs that we're not recouping. >> Okay, Paul, you light on for that light on. But again, I don't understand why this is not just you you you come in,
you submit for a permit, right? Currently, right now, if I can put it in perspective, okay, because I have a friend who's dealing with this on North Road. put in perspective. So he is building another detached garage, metal building, whatever the case may be. He
needs an FDA, right? Review, etc., etc. And he needs a building permit. Why this is all not one entity, I have no idea. It makes no sense to me. Um, you know, but to to, you know, if there's a set if if I'm building a a detached garage, right?
It's it it's a it like it's quarter hour review or whatever the case may that should be built into the building permit. >> So let me interrupt and maybe did this occur because we brought our building department in house and things have been somewhat peacemeal and maybe we need to
be looking at the broader picture. Somebody's saying >> I think at some point it was Yeah, I think at some point it was like, "Oh, this is separate. This is two." But you know, listen, it can be on the building fee schedule even though we just adopted one. I mean, it could be on the building
fee schedule. It could be and and zoning quote unquote could bill, you know, he's not here anymore, but if you recall when we were having our budget discussions last year, I'm like, why isn't all this together? Like I had some building stuff here and some building stuff here. building should all be together,
anything pertaining to building. So, we could have a line item in there for zoning review and it would pay for that. So, and if we need to up our our percentage a little bit for that, you know, building permit, then that's what we need to do to compensate for that. Maybe if we're not missing the mark
there, but I don't know why we have to. I understand if somebody comes in for a variance, that is a totally separate thing. And yes, there should be a fee schedule for that. But for anything having to do with site development, building a house, building a barn, whatever the case may be, because some
people do cold permits to build barns. Um, you know, whatever the case, uh, >> I did. >> Yeah. Anita, Anita did. Whatever the case may be, you know, if it's under building, it's under building, you know, and if if if Gary has to go do an inspection on site development under
building, then that's just that all that is is build to the to building, right? It's build build. I'm mixing words here. It's, you know, Gary's time would be built to build building instead of being this separate permit, the separate, you know, it's
just it's a lot of work. You know what I'm saying? It's a lot of work for everybody. It's a lot of work for Sander to keep track of things. You got two different moving things. You got to this has got to go over here and be submitted. Is this ready? How can you issue a building permit if the FDA is not ready? Right? Things like that. So,
>> so I would definitely say we don't want to be losing money if this is if this is an item where we're actually losing money. I I'm on board with um council moving forward with a motion to uh accept that increase. And then uh I would say that perhaps and I'm sorry
vice mayor I haven't given you a chance to speak. I will uh that re re-examining the structure of our building department should be part of our whole um restructuring phase that we're currently in and and that we bring it into a more
simplified straightforward approach and streamlining it. I know council member Kaine and and the rest of council was like totally on board with checklist and making sure that these things are are not so vague and interpretable I guess would be a good word. Council member Kane, you put your light on, but can
>> Yeah, I just want to make sure those three things that are listed as permits go back to affidavit. You can leave them on your list, but they are not permit. >> All that's coming off. We're just talking about the fee increase, right? Vice Mayor Sud, I see you have unmuted. >> Okay. Thank you for your observation.
Thank you. Okay. First of all, I want to say thank you to the town staff and Miss Gardner Young to putting this analysis. There are two issues and I would like to put my support behind one issue and not behind the other issue. First issue is there are certain items in there that
are allowed which the council supports and I think from the financial responsibility perspective I think what Miss Gardner Young has presented is that it is costing town to perform certain services that have to be performed and
we should be vigilant in approving those changes. So I am I am in support for those items that are approved and we are all on board. The second item I'm agreement with the council. There are certain things that shouldn't be there,
shouldn't be on the list. Let's discuss it in a separate uh situation. But uh if you could agree to what is already allowed and permitted and allow uh her recommendation to move forward where the town is losing money, it is costing us
more. If you if Miss Gardner Young can share those few items where that is happening, that would be helpful for us. Thank you. >> Thank you, Council Member Coleman. >> Do you have any I know I've been filibustering a little bit over here. Um so I'd like to make a motion.
>> Right. I'd like to make a motion to approve the new fee schedule with the corrections that we made with removing the the per the permits for the low you know the minor you know I don't know what a minor engineering permit is I don't you know
but the the sandering activity the fill permit um I don't understand what affidavit for no wetlands alteration that's a zero already um and I I So, so those two those two being removed.
>> Okay. >> Okay. >> Three. The minor engineering. >> Oh, yeah. The minor engineering removing the minor and the wetlands. I think that's what he's saying. >> Well, allow me to >> Allow me to. So, those three things being removed.
>> Well, hold on. Could you do them by number? >> Oh, there's there's a number. >> Yeah, >> there's no number on this. >> Um, you're talking about number eight. That would be minor engineering and ring activities. >> She's talking on the paragraph in the front. >> Oh, the paragraph. >> Oh, no. I'm I'm sorry. My my fault. I'm
following the uh spreadsheet. I'm looking at the memo. Sorry. >> Okay. Let me go to your spreadsheet. Hold on. >> Oh, we can go to the >> Yeah, we can go. I can go. Yeah. Yeah, I can go. >> Okay. >> So, we're deleting number eight. >> Eight. Um,
six. Actually, no. Sorry. >> Six needs to stay. >> Six needs to stay. Five should go. That's >> five. the plat the >> I don't understand what a childcare determination review is for I I I mean I think I know where it's going but
>> require it is you have to give a zoning determin >> but again >> it's a that that okay so leave that in and again all this is contingent on 60 days from now coming back with something that's a little more
I I say we put a 60day so we we're capturing some funds >> you only said remove five and eight. >> Yeah, they're not all on everything from the spreadsheet's not on there >> cuz if you go to I lost my spot. >> Yeah. Well, >> is that what we're dealing with? Just the changes.
>> Yes. Okay. >> But the minor engineering, the sand ring, and the fill permit are not all listed there. Correct. >> They're all part of eight. >> They're all part of eight. So, eight. >> Yep. >> Five. >> Yeah. Eight and five. >> You're fine with the FDA application
extension? Yes. >> Okay. I'm not not I'm not good with the wetland permit either. The reinspection I >> So So all right then. Let me back up before I make my motion. Okay. >> Right. Because I already told you normal way of things is when you hit the 180
days, you got to reactivate your permit if you don't have any action, >> right? If you don't have an inspection. So that that's just following the >> excuse me one second because that's a important thing of clarification. So, if within the 180 days you have action and you've had an inspection, but you still
have work to do, do you have to renew it? >> No. The the clock restarts. The clock restarts. When you when you pass an inspection, the clock restarts. >> Okay. >> Right. So, if you have an inro, say we have an in progress inspection, and he comes out, does an in progress inspection, he passes it, your clock
restarts another 180. >> Okay? Then I'm okay with it. All right? Then I'm >> It's not like you only have 180 days to do the job. >> It's only to redo your whole property. It's a means to it's a means to an end, right? >> That clarification. >> Um, there was that one. And what was the last one you said?
>> Uh, wetlands. >> Wetlands. Okay. That I think we need a clarification on. I'm not going to sit here and pretend I'm a lawyer and pretend, you know, I know I play as a lawyer. Um, that's been mentioned, but you know. >> Okay. Matlock. >> Yeah, I I I did stay at the Holiday Express last night for all us old people
who listen used to walk watch commercial. I think we leave. Again, I'm saying what I'm the motion I'm proposing is to put this in place for the next 60 to 90 days until we can I am more than happy if it's okay with the rest of council. I know meeting with staff on
its own is a is a bad thing. I'm more than happy to meet with J with Jack and Gary and see if we and Karen and see if we can come up with a cohesive list that leaves all the zoning variance type of just strictly zoning things in zoning and pulling all the site development
stuff and so it's under one roof because that's I think that's >> second Paul's motion Paul I trust your judgment I second the motion >> thank you I didn't get to finish it but thank you >> okay >> thanks thanks Manish >> okay so could you could you read it one more time.
>> So, I'd like to make a motion to remove number eight and >> five. >> Number five. >> Okay. >> And nine. You just said the wetlands needs more discussion. >> Yeah. And and let's go ahead and remove
number nine for now. Okay. 58 and nine. And then approve this schedule pending a 90-day review. You 60 to 90 days. We'll bring it back. >> Time out. This is these list is the only changes to the schedule. >> I understand that.
>> So So he's going to come back with new changes. >> We're gonna Yeah, we're gonna Yeah, this is this is good for 69 days. >> Are we going to prove it? What you think? >> May come back in. Who knows? Yeah. >> So >> can I second it now, Paul? Am I clear? >> Yes. >> Okay, I second it. And I also try and
I'm perfectly fine with Paul speaking with the town on his own to come back with whatever comments. Thank you. All right, we have a motion and a second and we have a public comment. Thank you, Karen. >> Don't go far. Nope, I won't.
>> Yes, madame mayor. The first comment card we have is Joe Sisiano. >> Good evening, Josephiano, 1530 B Road. Can you hear me? My my quick concern about when I hear wetland, my the hair on the back of my head stands up. I'm sure you
guys know that by now. My problem is that when it goes into a permit phase, then it sort of starts sounding like we're willing to negotiate wetlands, which we cannot do. Um, I also feel like but I do like the idea of knowing where
they all are and and having that available to people who are purchasing land and are new to developing and and building things because I remember when I was new it was very hard to know what what you were allowed and not allowed to do. So having those marked out on our
map and so that when somebody comes in and said, "I just bought XXYZ, you know, seaweed and then someone in the building department or site development permits or whatever could say, oh, you have a wetland or you have a conservation easement. These are things you need to
be aware of." And they can't just be blown apart and come back and say, "Sorry, I didn't know." So that's my two cents on that. Thank you. >> Thank you. The next we have is Mike Sans
to go over my mic sands to go over the whole wetland issue. You have to follow um FD uh South South Florida Water District and you also have to follow the Clean Water Act and the Warrant Act. I wrote it all down. Um, so before you
making permits to destroy this stuff, you have to make sure you get approval from all these people before filling in a wetland. >> Okay. I don't think it was to fill in. I think it was to to monitor, but >> demolish a wetland. >> I appreciate your your input and thank
you for I know it can be cumbersome how all these meetings work and the rules. So, any other public comments? >> Yes, madame mayor. The last one we have is Tracy Rafitz. Good evening. Looking at the three four pages, how is an applicant supposed to
reasonably budget a project when the published fee schedule is only a starting point? The town reserves the right to impose additional undefined charges um for consultants, research, inspections, administrative costs, and fees contained in other ordinances
without any stated maximum limits. transparency safeguards or applicant approval process before those additional costs are incurred. I mean that it's a lot. And by the way, Wellington is two years on their permitting. Thank you.
Any other comments? >> No, ma'am. >> All right. We have a motion to accept accept the fee schedule excluding
>> on the on the on the memo 58 and nine. >> Right. >> Um >> take the time frame out. That's that's kind of made I think that's what confused everything. I'll work with staff with something in the future. How's that? >> Okay. >> Um and we have a second by Vice Mayor Sud on that motion. Karen, you're
standing back up for a reason. No, just in case you had any questions. >> Right. >> All those in favor? >> I >> I >> I >> opposed. Opposed. >> That's I >> You were an I. Motion passes 40. I'm
sorry. 41. My bad. Uh and now we're moving on to discussion and direction on town council uh procedures. Item seven, I believe. Town Attorney
Curts, this is something you brought uh forward for us tonight. >> Yeah. Um there was a supplement that was um sent out to you. >> There was a supplement that was sent out to to you with respect to um the
discussion and direction on town council rules and procedure. Um uh the first thing that um I pointed out to just basically remind everybody is that when it comes to the rules and procedures for
your meetings, there's a hierarchy of u rules uh beginning with the Florida Constitution um mandating that there be open um meetings and um Florida statutes that requires um meetings to be open,
reasonable notice um and that minutes may be t must be taken. So that's a starting point. Um and then within your your code you have um two ordinances that speak to
um the conduct of of meetings. Um and you know uh it's one of my favorite ordinances. um section 220 uh section 2-231
um uh which uh gives guidance as to how all of you should should act and you know that we should forgive each you should forgive each other conduct yourselves with dignity agree to disagree with each other and show respect for the points of view of other
members of the town council. Um, and you know, that's sort of like the everything we uh needed to to learn was in kindergarten on how to get along. Um, but that's the that's the basic foundation of this. I point that out
because we always talk about the rules of procedure from the resolution standpoint, but there are rules um that uh guide you that are in an ordinance form. you have the ability to to
obviously change those. You don't have the ability to change state law or the Florida Constitution. Um, and so when you look in the in the ordinance, one of the the issues that was discussed at um council's prior
workshop meeting was the was the um concept of whether or not the the council as a whole should be able to remove one of its members from the dis or remove um them from the the meeting
in its entirety. Um, and that uh that particular rule is found in the ordinance. I've highlighted it there for you. And there's a proposed ordinance
um uh revision for you, a draft ordinance for you to take a look at um if if that is still the desire of of council. Um and then the other thing that is uh there's two other items that
are attached and um one of them is the the rules um in general where we think of you know the that are found in the the resolution and those are the things that people usually go to but they are not all-encompassing as I indicated. Um
uh but that addresses a couple of things. Um in there um I I did uh some amendments to um the regular meetings which is rule two. Um these are
obviously proposed. Um the starting time of our meetings is now typically 6:00. Um uh it there was a reference to 6:30 with the idea that um the public comment section was a different um portion of
the meeting. By practice, the council has moved the meeting start dates till uh 6:00 and you have moved the timing for public comments uh uh around. Um my understanding of the current direction is that uh the public comments will be
in the upfront part of the meeting but if all the publics are all the public comments are received by 6:15 or so as it was today that you would move on to the the regular business. So the the time of the meeting um I'm suggesting is
going to to six o'clock. Um, I also took the the liberty and you are free to rule me obviously on this. Um, but we have a practice um that you need a motion to continue the meeting beyond 10:30. Um,
and uh I have suggested that that be 11:00 based on our the the realities of what uh the councils have have done and those motions slow us down by a couple minutes. So, um, if we're going to be here that long, I I was thinking we
could reduce a couple motions there. Um, I have, uh, tried to add some some clarity, um, with respect to the fact that you can continue a meeting to till,
uh, another um, night or day. Um and uh I reference rule four which has been uh expanded um there. Um and I make the point that
if the if the meeting is not adjourned um then the agenda is not adjourned to a um specific date or time then the agenda items that were not reached during that meeting would be scheduled for the the
next meeting. Um I've included um in 2.3 your agenda review workshop uh meetings which was uh discussed at um our last meeting I think on uh at
the April 21st meeting and that is the concept that there will be a draft agenda meeting I mean a draft agenda will be put out on on Tuesday a week prior to the regularly scheduled scheduled meeting. Um, and
then there will be a publicly noticed meeting for Wednesday at 6:00 p.m. Um, the way that that meeting would be conducted would be by Zoom. The public would be able to attend. they would not be able to participate in the sense of
uh making comments um at the agenda review meeting because the agenda review meeting would be for the purpose of uh the council um getting clarity on the issues and uh redirecting
if necessary um items on the on the agenda to make the regular meeting smoother. Um this is being done to hopefully avoid the necessity or the um uh the opportunity for you all to do
individual meetings. The idea is that if we can do this in an hour to two hours um rather than meeting with each of you individually that'll save staff time and um it'll also help you uh prepare for
the meeting. After that um agenda review uh workshop uh the final agenda would be published um on Friday for the next Tuesday meeting. Those are all those are all contained within regular meetings.
I've also added a section dealing with your workshop meetings. Um and those are the the regular meetings that had been taking place. um I think it was on the third Tuesday of the the month and those
didn't have what I would call a set agenda typically. Um there was an open forum of discussion almost along the lines of a town hall meeting. Um uh and uh what we have included in here is
a mechanism for you all to um give coun give staff direction because uh typically at these meetings staff is um not present and not uh it that's by direction of of the council.
So, um that at the meeting after the workshop meeting, there would be on the agenda um an opportunity for someone to give a summary of the consensus that had been achieved and then you would vote by motion and say um yes, we are giving
direction to those things and staff could ask um you know for clarification uh if it was needed. Um but there would be actually a a record of what um uh was
had at that point in time. Um I've added some item some clarification hopefully with respect to what happens at an adjourned meeting. Um and that whether we call it an adjourn meeting or a continued meeting um uh the idea is that
we're going to reconvene the meeting um at a future time and um we're not going to create a new agenda. It's going to be the same agenda that um uh you had for uh the um the
meeting before it was continued. um and uh we'll move forward. Uh whether or not you want to um do the pledge of the allegiance and the moment of silence and those kind of formality things to to um start the reconvene meeting would be
up to uh the council. Um I've highlighted uh 7.3 uh which is um with respect to to public comments to see if there are any um changes
um there. And um if you go to rule 14 um on the preparation and delivery of the agenda um I've amended the the language to be compliant with the
agenda review workshop process that um has been discussed um and also included the um notation that supplemental agenda materials bills provided to the council will be um
posted to the website within 72 hours of them being made available to the council. Um and the the or the draft ordinance um
uh is there for you to consider um or discuss, I should say. And uh it has to do with um the idea that uh the council would not have the
ability to remove um its fellow council member uh from from the dis based on their offending u if they were you know out of line and there was some offending contract uh conduct they would be be warned and the ultimate um solution in
that case is that the the meeting would be continued. Um there is reference that that does not negate the ability of a law enforcement officer to arrest somebody for a violation of stat state statute if they believe that the conduct
would rose to to that level. Um and uh we also have the issue of um the public records request and um at least one issue I know that uh has been
discussed as to how you want to handle um the idea that uh your access to to records is um limited based on a a monthly budget. Um, so,
uh, that's a synopsis of I think what we've got before you and this is really your item for direction. >> So, >> were you would you like to go first, Anita? >> I will. >> Okay.
>> Um, so I have a concern about this removing a council member from the deas and I know I've brought it up before. Um I I just I'm not sure what legal authority we have to do that. Right.
This is a dulyeleed person. So I'm not sure, you know, I don't want to play lawyer here, but is there not some kind of a link with the fact that they're duly elected by the people to represent and by removing them from the deis we're taking away
their ability to represent or what what it says here the remainder of a meeting. I mean what's the threshold? Is it one vote? Is it two votes? Is it five votes? I mean, is there a threshold? Is there You understand what I'm saying, Jeff? >> It um >> just as a majority,
>> it it is a it is a concern um because uh especially on items that you are um going to vote on. Um you have an obligation to vote on an item unless you
have a uh a conflict. Um, so that raises a that does raise a question and it's one of those issues that I think it was put into the it was put into the ordinance probably in the beginning of of time as far as
the town was concerned. Um, with the idea that somebody might have such egregious behavior and you want to be able to to deal with it. um if somebody, you know,
um had a mental breakdown or something along those lines or just couldn't control themselves >> based on whose opinion, >> right? Wouldn't recessing the meeting just be the if somebody was having truly having a mental breakdown, if one of us was truly having a mental breakdown,
wouldn't recessing the meeting be the logical thing to do? Again, I'm just saying, you know, this is somebody who was elected by the people whether whether I agree with them or Lisa agrees with them or Joe doesn't. I mean, you know, how many times we move Joe from the deis, right? I mean, you could see
him over there. He's a wild man. You know, how many times how many times we from the deis for his outrageous behavior? >> Every time he said those things, he was looking right at me. >> Dead eyes, pal. Nice. >> My eyes off. >> I just think it's a really dangerous. It's a I think it's a very slippery
slope and I just think it should be removed completely. I just I think that that the the presiding officer the mayor should if somebody's behavior is so egregious recess the meeting until orders restored and then and then >> that means orders restored on another day.
>> That's the solution. Um >> so be it. I think removing somebody is >> not okay. It's my personal opinion. That's >> depending on I mean if if the if the behavior was that bad, you know, maybe it maybe it is a a call for
>> 911. >> Well, >> so I I'm I'm going to short circuit this a little bit. Um I think this is a workshop item. I think that um I have a lot of questions. Um there >> this is this has grown. I mean, we have like a original like two-page document
way back when >> first 800 pages trying to find like, oh, there's 7.3 yell in here, Madam May. There's a lot of somebody needs some ink. That's all I'm saying. Um I would like to adopt the policies regarding the
zoom agenda review so that we could get that moving forward which would be uh 2.3 on page one and rule 14 on page seven >> we have to adopt that as a policy >> I think I think you can give us
direction to move forward with that or our upcoming meetings without having the specific policy in place this can be >> guidance it. Um, if you find it generally acceptable, >> that's that's why I had asked for this. I wanted to make sure we weren't against the rules, though I did find we've done
things against the rules. So, um, >> I thought we'd already given that direction. >> Well, okay. So, um, let's just plan a workshop item for this um, at some point in the near future. So, >> well, we have one coming at the end of the month, right? >> Potentially. >> Yeah,
>> we have one coming at the end of the month, right? >> The May 19th is the workshop date. So, um, >> we'll kick this around May 19th. >> Yeah. But, >> okay. >> We we really don't have a real agenda review, I would say, until the June meeting. >> The June meeting is when you'd be looking.
>> Don't ask me what the day is, but it would be the first Tuesday in June. >> I think it's like the 28th is >> the 28th. >> Uhhuh. Okay. >> Okay. So, you >> on May 19th with >> Yeah. We'll we'll use this as a workshop.
>> June 2 is the first. Yeah. June 2, >> right? So the agenda workshop review meeting would be the 27th. >> Yeah. >> Not the 19th. >> Yeah. The 27th. Thank you. >> You're welcome. >> Oh. Of May.
>> You now you now got a regular meeting um >> a workshop and an agenda review. >> I think if a council member doesn't want to go to the agenda review, they don't have to. I think the whole idea was to >> that is it still going to be available because I know the time you were originally planning just doesn't really
work for me. Um had stated that before time to six o'clock >> 6 p.m. on Wednesday >> and I I'm sure there's going to be times when I know Mr. Su travels a lot know Lisa travels for judging a lot. I mean there are going to be times when some of us are gonna are going to miss for
whatever call and has to do >> it will be recorded so you know we can review it ourselves on our time. we have questions. We still I mean I want to I want to make sure that we reserve the option of having >> one-on-one meetings with this the
>> our goal is to make sure you're prepared. So absolutely >> and I think it's just about trying to structure the agenda so it comes forward like lickety split everything's good. So okay. >> Yeah. We're not doing last minute changes and all that. >> Yeah. Yeah. Yeah. All right. Thank you
Jeff. That is going to bring us to the lime green tab. That is really hard to read the number eight on. Just saying. Number eight. >> And this is where we get our pretty thing here.
>> Oh, lookucky there. All right. Mayor. >> Yeah, take it away. All right. Thank you, Mayor Council. Um, this is a matter that both myself and Jeff wanted to bring to your attention. Um, what we have discovered over time is that there
are inconsistencies within the zoning map and the zoning code, the uldc, as well as the zoning map and the land use map. And this does cause some issues on particularly for residents who may have
a designation that is not in our code. We can't tell them what they can build because I don't have the regulations to be able to tell them. So, we wanted to go over very quickly. Um, every parcel in the town has both a zoning and a land
use designation. The land use designation is contained within the comp plan while your zoning map contains the zoning designation. The comprehensive plan is basically your general document. It's your governing document. This is what the community wants the future to
be like. It does designate um elements. This is required by state statute. Um you have things like the future land use, the potable waters, transportation, housing. Again, all required by the state. you recently went through an update on the comprehensive plan and the
comprehensive plan is the document that contains your future land use map. On the other hand, and I'm going to go through the summary, your zoning regulation basically tells you how the developments can be built. In other words, the comprehensive plan gives you
zoning designations, commercial designations, and then the zoning code comes in and says, "Oh, it has to be this height or it has to be this setback or only so much of the land can be developed or it has landscaping requirements." One of the requirements in the state of
Florida is that a land use map and a zoning map must be consistent. Whatever that consistency is varies from town to town. So when we took a look, we looked at on the left side you see your zoning map designations. On the right side you see your land use map designations. I've
highlighted the three zoning map designations which are not contained on our land use map. So if you have a designation in the zoning map of a commercial neighborhood for example, it's not contained in the
land use map. So there's inconsistency. So we don't know what the density is. We don't know how to address that because all we have is potentially some regulations. We and I'll go through this. We don't even have regulations for those. But the zoning map doesn't
correspond to the land use map. And I'll give you some examples. The same thing the zoning map designations are on the left and the zoning code or the ULDC designations are on the right. So, if you were to go to our zoning map, you will see properties that have an RE
designation, which is residential estates. But if you go to the zoning code or the ULDC, you notice there's no residential estates there. So, I have no way to tell them what the building height has to be, what the setbacks have to be, what permitted uses are permitted. I don't know because we don't
have the code. Same thing, we have property designated commercial neighborhood. Again, there's no commercial neighborhood in the ULDC. All I have is commercial low and commercial low office. So, here's an example. This is the PK property. They have a CE, commercial
recreation. No designation in ULDC. I don't know what they're permitted to do. I don't know what they're not permitted to do. Another one we have is the AG Supermarket on Excuse me for a second. Yeah,
>> that one was was given by the county >> pre. Most of these were >> most of them were given by the county and so we're >> the ones that were given by the county stick. Correct. Okay. >> Until we take some affirmative action to change it. >> That's not
>> the the guide. You have to be consistent with your comprehensive plan. But if there's an inconsistency, your comprehensive plan controls, >> correct? >> Um, and so, um, there are there's a
possibility of a non-conforming use. Um but this particular zoning um code is not consistent with the RR5 land use designation and therefore it's invalid
whatever it is because we don't have anything in our code um addressing it. Okay. Um so the the the activities on there have to um conform to that to the extent they are um different than what
might have been a uh non-conforming use. >> So so to clarify >> because something comes from the county a certain way and it in in this case you're talking about these zonings that we don't have. It's in essence a
non-conforming use. >> Um, it it may be a non-conforming use. All right, let >> hold on. Let me let me rephrase that. >> We are not stuck with what the county brought to us. >> No, that's correct. Thank you.
>> We are not, >> right? >> Um, but >> but there's a vested possibility potentially. >> This is a bad example, by the way. >> Yeah. A non a non-conforming use. um might be able to continue to operate or
exist despite it not having the zoning or land use designation because um it uh it >> vested right >> it it preexisted right but it h it has strict limitations on on its existence
>> we need to do as municipality is make our zoning map consistent with our land use map >> yeah I I'm not sure we need to go through this whole presentation. I mean, Joe, do you do you understand what's going on here?
>> Joe Manish. >> Yeah, I I guess Paul does. >> Yeah, I >> left the room. >> I guess >> yeah, I I think my quick comment is um uh the comprehensive plan is the is the
law and we have to make sure everything uh follows in that direction. So, yes, you're right. I'm not up to date on what had happened in the past, but I hope that we can work together to remove any ambiguity in the interpretation of the comprehensive plan.
>> Okay. >> Yes. Thank you. So, are you proposing that the the town take action on these? Okay. So, we're actually suggesting a townwide um where we're suggesting at this point that we take the zoning map and we make
the zoning map consistent with the land use and with the uldc. The rationale for that is it's harder to amend the comprehensive plan or the land use map. It's easier to amend this the zoning map. Now, if in a circumstance there
there is no remedy, right? because we don't offer that because of the comprehensive plan or the land use, would it then become a nonconforming thing that we can't change at this time without going back and changing those other documents?
>> Um, >> so for example, this recreational one, >> um, I think it's allowed as a use under commercial low >> if if um,
if you were If you were to let me back up, what we're proposing is on the zoning map, we will bring you instead of bringing you six amendments, we'll bring you >> one ordinance and it'll be a townwide
ordinance >> and it'll amend our entire townwide um zoning map. It's going to look very very similar because all we're going to be looking to change is these anomalies that exist and bring them into something
that is >> why would we do a townwide ordinance if we can just do these these selective anomalies around the town? >> Because then you have to um do six ordinances and consider them individually. Um and so you're going to
bear the cost of that and you're going to have the additional hearings and all those kind of things. Um and it is easier to do it um in one fell swoop >> except not all of these are commercial. Some of these are commercial, some of
these institutional. Some of these are >> example on the re um I think there's two or three >> parcels. Um I can tell you what we would be proposing is that they go to AR. >> Yeah, of course.
>> Um and so you do them all at the same time. um and one fell swoop. What we would be doing is contacting the um property owners um and uh hopefully get them. >> So, you're proposing like those because they're the same. They would go in one
ordinance. >> You just do it as a town in the townwide ordinance. You would do the AR. You can also do um the commercial designations. And for example, the um the the one that's CN or whatever, it's it probably
fits it within our C L or CO um or CL rather. Um and we would just get those things lined up. I don't think there's going to to be much opposition. the one that was pointed out. They might have
some discussion uh about that, but um and and they might not be fully on board and they might propose um a land use plan amendment, but that would then be separate and apart from >> Okay. I I think my concern here and and
maybe my fellow council members as well is should they get a change designation uh to like CL on that particular parcel? Is it still restricted to recreation use or does it give does it open the door for them to do anything within that CL
zoning? >> It would open the door for them to do anything within the CL zone. >> So I I'm not on board with an a blanket or >> Yes. But what I'm saying is you're not necessarily in that case in that particular case. The comp plan says it's
RR5. So what's consistent with RR5 under our um under our comp plan? Um you start off with AR um and that would be the the
go-to designation because that's consistent with RR5. you wouldn't make it consistent with a um a commercial designation because the land use plan
doesn't have it as a commercial designation. So the amendments that we would make to the zoning map would be consistent with the land use map. >> Okay. >> So you won't see CL on that particular property proposed. And and I'm curious
how we have now two MUPDs in this town when MUPD didn't even exist prior to the appearance of the college that I'm sorry not the college but the that came around the language at the same time but solar sport.
>> So how did a property that was previously zoned commercial in Okachobee now have MUPD? I would love to know the story on that. So, and it's that way on the property appraiser. So, that didn't they predated
that change. So, that was very curious to me. So, Paul, I think you had your light on first, though. >> Do we not have the full map? >> Yeah, >> it's in your book, but then you don't have >> Oh, well, I'm looking at >> It's on page 95 in your book.
>> Oh, 95 in my book. Never knew that was before. >> It wasn't. >> Huh. Interesting. >> I >> I think it's because it's >> probably because of the the amount of stores whatnot. Um
>> also building got approved dream about the same time. >> Yeah. But I but actually I think all those all those side buildings were approved via the county anyway. So that's >> all of us. >> Yeah. Um >> but I do have
>> I had I had some table because I had something that I'm >> Okay. Anita. >> Yeah. I'm just wondering if we're going to do this and we're going to do a um a townwide thing. Would this be and you're talking about hiring a consultant to do
this. Um, would this be a time to um insert our linear parks along with all of these changes we're making because I sure would like to see that get moved along. So perhaps if we're
going to do this and and do this townwide, this would be a really great time to look at our trail connectivity and our linear parks and where we can get them moving forward. So that would change our easements to PO because they would be publicly owned.
>> Well, I think we have to ad you know what I'm saying that's those wherever those trails are that we're talking about making linear parks as would change the zoning of that quote unquote easement whatever to P. sorry your expertise to know what >> I'm asking I'm asking that's what you're
looking >> we've been floating the concept of a linear park for like two years now for a variety of reasons and I'm thinking this might be a great avenue to get it >> like a springboard >> in there right at the same time you know >> I don't know that yeah but I don't know
that >> I mean it needs a change consultant to do it so I we're not clear on how to move forward with that so I say let's >> get the consultant to do that. >> I don't know that um we were planning on hiring a consultant. >> Well, it says they're asking to hire I'm
sorry map which will require the assistance of a consultant. >> Yeah, it might be to help with the maps because we can't do the maps in house. >> The map the mapping itself and again that would be the person who would be able to map what land we
actually own, right? because we do own some of the land and we don't own some of the land and we would know where we can move forward with linear parks and we have easements. Can you put a linear park on just an easement or do you does it have to be land you own? I mean like these are some questions that I have
that I'd like to see move forward as part of this process because it seems like a logical time to do that. >> Anything else? >> That's all I got. >> Council member Stevens speaking. Unless Jeff already dropped a few hints
on this a while ago. I was trying to follow your your line of thought there. Um, looking at uh a letter E where it's crossed off in those particular properties. >> I know those properties. Um, can you walk me through that? Just help me understand why is that crossed off? What
are we looking at? >> You want to take that? >> Either one of you. Yeah, >> you want which um >> it's on the Brier map. >> Yes, >> it's future land use Brier property >> on map. I don't think we can talk about that >> special policy. >> Uh it the that has to do with the
special policy that's no longer um in existence. >> Oh, so the map was updated when that policy was removed. >> Yeah, but I guess to show the strike there, but that's um that's sitting there as
rural residential five, the RR5 is what >> as it's current. Yeah. >> All right. Thank you. >> Uh Vice Mayor Sud, any comments? No, I'm good. Thank you. >> Okay. Uh, any public comments, >> Madame Mayor? We did have we did receive
two public comment cards and one was Mr. Sans and the other one was Mr. Frogner and I believe they are not here. >> Jim is not here. Yeah, they have left the building. >> But we do have a one is Miss Cassie Suchi
>> in her ciruitous route. I know that's that was that's >> get her stems. >> Yeah, I'm cold back there. >> Uh Cassie Sushi, I know it might not be the point to bring up, but plan unit developments and that be included
somewhere and addressed some way as something in our town maybe can be removed. >> I'm sorry. I didn't hear >> PUDS. >> Um >> so I just want to bring that up. And then the linear park issue was that I'm
not sure that was all the easements on the canals, correct? The trails, >> any trail. >> That's the vision I believe. >> The the vision that is the vision, but it also that's my question is while we're hiring a consultant, can it can it include where let's say the new project
we just did over on Hyde Park and put the trail in there that was via easements given by those residents. Can those be considered part of the linear park with easements? I don't know the answer to that, but This person may know that goober lane, all of those things. >> So, can we land this somehow
>> on where we're going to give staff direction? >> What we would like is direction just to bring this back to you. So, we this isformational and we're hoping um there's going to be lots of lots of time
and some public hearings on on these things. it'll run through uh the planning and zoning board. Um one of the things that when we talk about um the difference between the zoning map and the uldc
um the the zoning map um identifies u public ownership um but there is no zoning code designation that's associated with um public ownership. there's a park and recreation
um designation. So, part of the examination would be whether or not there are properties that would fall within that um park and recreation designation. And what and we would as a part of this be considering whether or
not um the park and recreation um zoning designation has to be altered in some way to take into consideration the concept of a linear park. I'm not saying one way or another. I don't know the answer to the of that question, but
that would be part of the analysis. >> But what we don't have right now is we don't have anything That's public ownership. So these thing these things that we know are owned by public entities. Uh the park next door would
that be more appropriately zoned um parks and recreation of uh are the schools not PO but rather are they institutional and public facilities? That kind of examination. So you get >> well the churches aren't even listed on
here. We >> they're not zoned institutional. >> There is there is >> they're within our zoning. They're >> there. There is yes there is there is >> can I can I do I do want to I know there is a particular parcel here that's re
it's one of these oddballs that has come forward and asked for some uh things that they would like to do all allowed within our AR zoning. Um I these other ones are hot topics. Can we move forward at least with these rees and and contact
those land owners and see if we can't get them changed? >> Um, yes, we can >> because I these people just sort of got caught in a vortex, I think, of some weird county, who knows what, making up
some strange residential estate. >> Whenever your zoning map was adopted, >> it missed a little bit. Yeah. Yeah. >> And that's and that's what we're trying to do is get it back on target and lined up. Um
>> but I think those are the least controversial changes. Would you agree? Um they these are single family homes. Um >> especially since the one at the corner of Seaw Road is like two separate owners. >> Two of the three Yeah. two of the three have ad classifications on them. Uh the
one is still single family. So I wouldn't want those future discussions to hold those three up. if you could um council, do we feel like we could have the staff reach out to those land owners specifically and and see if they'd like to move forward on that change? Um and
then that would hold up staff >> instead of six or seven. I have to do it twice >> possibly. I'll still be recommending to you it's a oneshot deal. It's simpler on the ad and everything. >> Tell that to the lady who's waiting to make changes on her property and being told by staff. We have no way to tell
you what to do on your land. >> Yeah. And while that may be the legal way to take care of it, it doesn't help this one person. >> Well, it's a bad precedent. Or maybe it's maybe we is there is there a a tool that we could wave the variance
or whatever method to to assist her in getting her a permit. Is there a tool in place for that or is that setting a bad precedent? >> Um I got to charge her 20 grand to bring it before us to say yes, you're allowed to take her many hoops to jump through that process as well. I think this is
the fastest way to do it at staff and council level. >> This is this is changing changing her zoning designation is the fastest way to to go it >> and you know uh we >> it takes those three dots off the map then we can maybe do a a zoning in
progress kind of analysis but I'd rather have >> the designation there. Okay, council feel good with that. Okay. All right. I guess we'll see more of this in the future. >> I concur. >> Okay. So that brings us to item nine being
moved up to the regular agenda item. And I see the fire department has been waiting so patiently back there and you've got some information in this behemoth. Do do you want to speak to that? >> No, if you just you know we've got it here in front of us and you know it's kind of the standard fair. So, unless
there's something specifically you wanted to speak to that was profound. Okay. All right. So, um did was there any I guess any additional public comments? We're good on that last one, right? Okay. >> So, um I don't know how much time
anybody had to go through this new format of uh the acting town manager is proposing for for these quarterly reports. Um, it's to be noted that there are uh metrics being provided for
specifics. I had a lot of questions and suggestions. I I open it to the to the rest of council on the floor if they have anything they'd like to say about this new format. >> I I kind of like the format instead of having multiple different reports. It's all concise. I mean, it's it's just some straightforward numbers. I know before,
no offense to some, I was reading like open code cases versus this code case that it was not really making sense to me. So I I'm I'm kind of I'm I'm liking it right now. Was >> perusing it. >> Um, Council Member Kane.
>> Yeah, I I I'm always in favor of measurable metrics and I'm also in favor of anything that um demonstrates to the people in the town. It's often I think what gets done is here is um invisible. Um and I think it's really
important that people know that you know we don't just have a bunch of people here collecting their checks that there's actually getting getting things in. So this is a good way to um highlight some of those things. >> Okay.
Council member Stevens, any questions, comments? I wish I had this during the campaign because as I was looking looking through it the other day and I just was sifting through page from page to page thinking I was asked that question. I was asked that question that question and that question. So no I know
you have some questions but um no nicely done. >> Okay. Vice Mayor Sud. >> Hi there. I I would like to thank the town acting town manager. Very well done. It's a good start. uh and um I would like to say that uh we would
obviously improve especially on the metrics essent on the essential service. How many calls were received? How many calls were responded to? How many complaints came in? How much how many were responded to the response time? What were the top complaints that came
in? What were the top issues or feedback? I think uh town manager and I had some excellent discussions. She had some great ideas to improve the customer service and um uh I think um we are very pleased. I'm very pleased with the
report you provided. Thank you. >> Okay. Um of note, we don't have a quarterly report from from legal and um I think Craig, did you send yours late? We got that one. So yeah, and it's in the new format as well. I'm sorry I
didn't get get time to read through yours. Um, as far as questions, I mean, most of my questions got answered by staff, but some people weren't available earlier. Um, just FYI on the building division
on page looks like 103. Uh, this is that 105? No, 103. 103. Uh, it says permit approval rate of 26%. I said that can't possibly. We only approve 26% of permits. So, uh, Sandre explained to
me that while MGO has tons of information, it's kind of how you ask for it. So, we asked her some questions and she was going to dig down a little bit into permits submitted and and make sure the parameters were set in a way that made more sense and maybe that that's not such a little tiny number.
Um, and then on code compliance, uh, Karen, I I think that, um, this has been a question that asked in previous quarterly reports, like you start with 160 complaints and and you end with 211.
Like, so how are things not resolving? Is that an anticipation of things that are just they're time timing out slowly? Are they is there a way that we can
understand maybe why we continually have more at the end of the quarter than we do at the beginning of the quarter? >> Well, I I think maybe a good explanation for this particular quarter is the Okchobee sweep >> stat. Yes, the status of that. Yes,
>> that probably jumped that number up a bit. So, I mean, I think that probably is, but you're correct. It is it is a standard it seems to be that there just seems to be more um yeah and I think this is an this is an alarming jump if
you didn't know that that was happening. So >> right and cases closed are they closed administratively? Are they closed because they were resolved? Are they closed? You know maybe a little more information there would be helpful. I I don't know how your system works. Um, as
far as the RV violations, I think I wanted to understand how many of those RV violations were, you know, somebody didn't put in their paperwork or we are are we actually
going after the egregious offenders that council has said these are our priorities while we revamp the RV ordinance and and scale back the paperwork requirements. Uh, and then miscellaneous and nuisance
violations. I'm assuming a bunch of those are still the site triangle. No, because I think we had said don't do private site triangles. Okay. And then, not to pick on anybody, but sign violations, it's now at four. I remember
we had a council member ask how many there were after I believe our December direction to go after the signs. Does that number four include the three that we were told were already vi uh given a notice of violation or is this four new ones because I believe that would have been
in the first quarter or or second quarter sorry >> so this would be four new ones and remember that a lot of the sign violations were on Okobee which had in the rightway of the county so the county >> so we wouldn't have done it but the county had pulled them and they have a bunch of cases that they came out and
took care of but um you know with the Okachobee being the main emphasis right now. We're actually going to get back to the signs hopefully starting in June to deal with those. >> Why? Why June? >> Because we're still in the middle of the Okobee right now and it does take time to give them notice, right? I have to
give them notice of violation, time to correct before I can go in front of the special magistrate. We're already May. >> Are we talking about Okachobee at at large or are we talking about signs? >> Signs in general. We're talking about southern because we also sent um Southern Boulevard. um we sent them a
courtesy notice to let them know because remember the direction was if they had a building permit either in the county or the town and the um they maintained it in accordance with the building permit they were okay but if they made any changes they had a problem. So we
actually sent notice out to all the businesses along Southern showing them their permit showing them what they had and giving them time to kind of correct. So that was also a delay because we wanted to try to get them to do it rather than having to do the case. >> Okay. And and if you'll stay.
>> Sure. No. >> So jumping over to planning and zoning operations. Uh I think uh zoning reviews are when somebody is applying say for a permit to build and you just want to make sure the zoning is that what they're trying to do is
allowed in that zoning. Correct. That is correct. >> Okay. Uh, I know that there has been talk about uh BTRs shouldn't be issued for uh a use that's not allowed on the underlying property zoning and
stuff like that because we know this is a townwide issue. >> So, Jeff, do you want to handle that one? because when we do BTRs, the BTRs are not based on use >> and I know it states in our BTR language that but I I'm concerned that we are
giving >> um the appearance right of of uh uh yeah you're good to go we give you a license to do it and I know that one non-conforming business at least one that I know of has used that
>> excuse saying well you did business with me so therefore you condone this business so Yeah. So, >> got to be careful. >> Uh, I would like, you know, council to opine on that as far as whether that's something we want to we want to squash with the BTR stuff because I think it
sets, you know, historically some issues there. Um, so >> BTR is a tax and alapone went to jail for tax >> tax evasion. Yeah. Well, these people wave this piece of paper
around like, well, I have permission to do this. So, I I would disagree and and I think if if we don't have the underlying use that's allowed to have that business there that we shouldn't be doing this. So, I know it's a it's a a
cash cow, so to speak, for the town. I think it generated over 100,000 last year. >> But how much did it cost to generate the 100,000? >> I asked and never got an answer. So, um, ordinances in progress. Uh, I the recreational vehicle ordinance is going
to PCB, but the PCB meeting was was no, it was circumvented by our special meeting. So, it hasn't been rescheduled yet. So, soon as we have that, that would be good. Uh so I asked earlier about MGO connect and
it's still a bit of a behemoth to to for public to go in and I think we had asked for like a master list of current code cases and stuff and could that be available online? I think you were working on that Karen already. >> Yes. So what I did is um I'll have to double check if it actually got online
yet. we did do um since October. Um I put in a special magistrate status. So it gives you the case, the case number, the address, and where that individual code case status is. >> And that's on our town website, not MGO Connect. Correct. >> That is correct.
>> Okay. And then I had asked previously and and Sandre was going to look into it again today as well. Uh, do you have to create an account on MGO connect to search or can you just go in like gov
easy? You could just go in and say, "I want to search an a jurisdiction and you know, you could throw that stuff in and or can accounts be created that don't require phone numbers because if I'm going to take a trip on the conspiracy wheel, you know, this is people are
tracking what I'm looking up and everything else and and I think that that's something that shouldn't require as much data for people to go in and and just curiously search. So, um, waste hauler updates. Is
that something on here or just a comment on the second page of that report? >> Um, I believe that um um Craig, I don't know, we were we were working on a process for the waist haulers. I'm not
sure where we ended it. Do you remember? We haven't moved forward with it completely yet. >> Okay. So, it's it's just in a holding pattern. >> And that is for I I forget what they called it. It was the state allowed >> franchise. It was a franchise, right? >> Franchise. That's correct.
>> Okay. And did that get adopted? Okay. So, that's still in a holding pattern. Okay. I know that I've asked um for Mr. and I I'm apologize if I'm butchering his name. Clow or Kloff? >> Kluff. >> KLF. Gary. >> Mr. puff um to review our FDA ordinance
because it happened to come out the same year that FDA updated stuff and I'm not sure we're in compliance with the update. And then I'd asked for the cost recovery status. I don't know where that falls in here. Uh so
and strategic priorities. It says continue with the Southern Boulevard corridor. I I think Treasure Coast Planning has gotten an earful on what that looks like. The intent is that they'll come back uh in June to do an update and then June 16th we have to
either receive accept however you want to do it. June 19th is the date that we have to finalize the report. I do have happy news. Our deliverable to was accepted by the state so we can go ahead and get a reimbursement. >> Great. All right. >> That was the that the deliverable too
was when Treasure Coast gave them a report or whatever and they agreed that it was in compliance with the grant. Right. There's four deliverables that they have and so you we did the first one, they commented back. We're actually still waiting to hear from that. The second one they commented but we gave them everything and today I got notice
that they found it in compliance. So when I do deliverable three, which is May 18th or May 19th, um I'll put in the refund for the for the u amount. >> Great. So So the the multi-deade company that's taking care of this is in
compliance with the grant. Correct. Stacy, >> good news. >> And then I had some questions for Mr. Delina and sadly I didn't flip that page. So I'm going to skip over to the grants division and I understand that
that a a person was hired to to do the grants and now they're more centralized because it was kind of all over the place. So So we are working on centralizing it. Um there were multiple parties working on various different grants. So, we're working to put
together a grant, I guess, matrix, if you will, to know exactly what the grants are, who's working on them and a status update. >> And then we do want to, well, at the direction of council, put that information online. >> Okay. And Craig, did you want to comment on any of your supplement here
>> for your review? >> Just so follow up. >> Oh, very quickly. Um, Vice Mayor Sue's connection dropped, so he's no longer um on the Zoom. >> He's left the Zoom. Okay. So,
>> I I will take a look. I haven't had a chance to review this, so I I'll take a look. No, no problem. So, um but that does speak to um timing, you know, this this histo history of receiving supplemental information unless it's an
exceptional reason. Quarterly reports should not be supplemental. Um, you know, the agenda item, I understand that the legal agenda item was one of the big holdups for this agenda and we had hourly people waiting to get this information out. Uh, so, you know, I I
think that council's quite clear that the late tardiness will not be tolerated and um I'd like to make sure that moving forward we actually see these things on time. So that was all my comments on the quarterlys
and Mr. Sud I can't ask him. Anybody else have any comments? Paul, I see your light on. >> Yeah, I I just want to brag for the chief because she did she forgot her pie chart. So um dispatch hand, I don't know what that means, but dispatch hand was 48 seconds.
Turnout was 40 seconds. Travel time 625. So the response time going over all the speed bumps in that rescue truck etc from the fire is 7:53. So I think that's you know that's great and and we're like in line with everybody. We have medical
calls at about you know 50% and then everything else kind of goes away from that. So >> yes. >> Great job chief. Thanks. >> Thank you for that acknowledgement. I appreciate it. And just to refresh your memory, the dispatch handling time is from when the call taker takes the call and they put a unit in route. So that
was an average 48 seconds. And um I will work uh to get on the agenda to present your annual report to you. And so we'll go over some new things, but I think what has is helping the overall response time is the traffic preeemption that we put in at the lights. And all of the
units are wired now with traffic preeemption. So, as they are approaching 50 yards out, if they're going code three with their lights and sirens on, the traffic light turns green to keep them going, keep traffic flowing. So, I think you're going to continue to see an improvement in that response time.
>> So, speaking of traffic, >> Yes. >> when the people Yeah. Right. Right. >> You need a siren on your phone. >> Take your phone, you go blink, blink, blink, blink. So, I watch people all the
time driving. is what's the rule? People can pull over. They're supposed to yield >> in both directions, correct? >> Yeah, they are. >> Yield to the right. >> They're supposed to yield. Yes. >> Shoulder. So, >> and they don't. You're right. And And whether it be >> maybe they're just acted driver, they're
texting, their radio's loud, I don't know. And then they don't realize it until the unit is right up on top of them. Or they just don't care. >> Or the person that tries to pass you cuz you pull over. You're like, "Hello." Yeah, I know. do. Yes. Right. Yeah. >> Yeah. No, it it is frustrating.
>> Been a long time since I took that driver's ed. Yeah. So, >> sometimes we get an occasional citizens complaint because maybe the driver, the union is doing sign language to the person that >> never happened. >> Do you have a photograph?
You know, I don't know. So, >> thank you. I appreciate that. Thank you >> for being here. >> We look forward to your annual report. >> Yes. Thanks, Chief. >> All right, so a little restructuring on the agenda. We we flipped around to match the the layout of council member
comments ending with the mayor so that the meeting can be adjourned post haste. So, uh that brings us to staff comments by the town attorney. >> Um just one for you tonight. A reminder that on at your June 2nd meeting at 5:00
PM or prior to your regularly scheduled meeting, we are going to have um a shade session pursuant to um Florida statutes 286 0118
um to discuss litigation. There are two cases that we're going to be discussing. um 556 B Road LLC versus the town of Lockache Groves and 444 B Road LLC versus the town of Lockachi Groves. As
you're aware, those are companion cases. Um and the way it will start is we will start in this room um and then make an announcement that we are going to to break and we will go in the conference room. In the conference room, there will
be a court reporter um and uh litigation council um will go over the status of the case. Um it will the people in the room will be the court reporter um one
or two uh attorneys from Johnson and his um myself and uh the acting town manager and of course the town council. Everything will be transcribed but it will not be available um for the public
record until the um litigation has been finalized. >> Anything else? >> That's it. >> Okay. >> Uh acting town manager. So, I know that the council had previously mentioned um putting a hold on um presentations and I
just wanted to know when you want to lift that so we can start scheduling some things um in the near future. >> Do you have some things in mind? >> Uh well, we received a request from the Commission on Ethics to do a presentation um and then naturally we'll
have the presentation from the fire chief. >> Okay. So, yeah, I believe that's normally done at the swearing in meeting. So that was unfortunate. It wasn't on our calendar at the time. Uh so I also noticed that in our current
policy it's 15 minutes. I'd like to curtail that down to 10. So but apparently we can do whatever we want even if it says something in the policy different. Um so but um how does council feel about having a couple of
presentations? I think presentations are great because I think that they educate the public and new council members as well um and refresh us older council members. So I I think they're a good thing to have. But
I I do agree that five or more is a bit much. I think that we should perhaps keep it to one to two per council meeting I think is >> sufficient. >> Okay, understood. Anybody else? >> Yeah. You know, I mean, if there's something timesensitive or something
that the the, you know, staff thinks that we need, then that could be brought to our attention ahead of time. So, we could give a, you know, exception for that one meeting to go three instead of two or >> Okay.
So, I think there's a consensus, Joe. Yeah. >> Definitely no more than two. >> Okay. Great. Thank you. And then I want to defer to the public works director to make a comment regarding the FPNL box. >> Are you ready to go to me now?
>> Sure. >> All right. So for a road um we do have two FPNL boxes that are delaying us right now for the road paving. Um we are currently contacting them. I'm blowing their emails up trying to get them to come out
and move these FPNL boxes. They were installed in the roadway and we're trying to get them to ship them off to the side of the road right now. We're not getting as fast as response as we want. So, this is a possible delay for paving and because we really don't want to pave over top of the box and they
come out and just rip the road up to put to get to the box. >> Do that again. >> Yeah. So, we are trying to get a hold of them and push it as hard as we can. >> To clarify, this is the junction box where where they tulip up. Okay. >> Yes, ma'am. Every other one that we've found obviously buried were in the swale
area in the easement. There's two that are actually in the roadway on the edge of road. >> Okay. >> Um as another update for that, the culbert pipes that we did purchase ourselves and her homes, the two co the
cobalt pipes are not connecting. Um that put a delay on the catch basins and the swale work. They are to deliver the manufacturer is delivering the new pipes coming next week. So once we get those in, they're going to start um delivering the catch basins and start installing
them. >> Okay. Um for F road, I know I had a lot of questions on the F road for the culvert pipe. The culvert pipe is at the correct um elevation. The actual intersection, it's kind of hard to see. If you actually shoot the whole intersection,
it does do a drop for this area. We are raising the whole uh elevation of the intersection almost a foot or so to get it to where we get proper coverage over top of all the culvert pipes >> and you're you're pouring concrete over >> it. It's it's concrete but it's flowable
fill so you can't dig through it by hand but with a machine it breaks it apart easily. So, we are putting a concrete over top of the pipe that I don't believe has been done in the town and it's a a more of a structural support for the pipe to give her better coverage.
>> And engineering wise, this is all within engineering standards. >> Yes, I did ask the town engineer before I did this. >> Okay. And then agreed. >> I know another question that I've been getting a lot of is who inspects the town's work? >> Who inspects the town's work? It would be at the end of the job site. We do
have south we have the um engineering firm come out and they actually shoot the pipes in. They um give us the actual elevations and everything to submit to South Florida Water Management to get the approval for the final permit. >> Okay. So I think my question is is as
the work was being done if if this was obviously people are not necessarily doing this level of work but if they're doing a covert pipe >> there's a permit and then someone comes in and they inspect a certain stage. So are those inspections going >> for our pipe here or if like you installed
>> No I'm talking about what what's the process for the town doing their work? >> They're the same bird for inspections as private citizens do I believe is what she said. >> I inspect their pipes. I go out and I shoot them in. I They went to install one of the pipes and I didn't like it. I
made them dig the whole thing up and pull it out. >> So >> while we were having our lunch in the last time, that's why I wasn't here. >> Okay. So it you're the ones that that's going out and inspecting the vendor's work site. Okay. So that was a question that I had been asked. So
>> yes, >> and then Kesher or whoever does that. >> Yes, we would hire them to come out and do the final inspection overall. will give us the full elevations and then we submit that to South Florida Water Management for the permit. >> So we we submit to South Florida Water
Management after we've done the work. >> It's it's a final elevation permit. They we give them a pre >> Got it. >> We give them the drawings, everything, and then we give them the final saying, "Hey, this is what everything's at, and they check it off." >> Okay. All right. >> It's almost like they let us keep our permit. >> How about that?
>> Yeah. >> I think it's just, you know, here's where it all ended up kind of thing, >> right? So um okay that was my questions. Anybody else? Do you have more stuff? >> No ma'am. >> Okay. >> Anybody I guess Manisha is still gone. >> We are hoping that they will be done
with the roadway and have it open before the 25th. So the 25th is the final day that we were talking about for the closure. I gave him an I gave him an extra week on top of it to get final paving and everything done before that. >> But the supplier messed up messed up the two.
>> That was totally a different job. >> A different job. Y. So we have a road and then F road. Two different big jobs going on. >> Okay. >> A lot of pipe. >> Yes. >> Slam down. I know. >> Kick it back to the acting manager. Anything else you have to say?
>> That's all. Thank you. >> All right. On to council member comments. Council member Stevens. Seat one. >> Just a list of things here. I encourage everyone to follow the magistrate meetings. There have been some interesting developments of late. Also,
our committees will be meeting soon. I'm very excited to hear their input and ideas. Mother's Day is fa is approaching fast. So to my mom watching from the great state of Texas and all the moms out there, happy Mother's Day. Thank you to the town staff who've been hard at work
these last few weeks. Prayers for Miss Trisha. If you know, you know. And finally, happy Cinco de Mayo. >> Hence the bright colors today. >> Is that the equivalent of a mic drop, Joe? Yes.
>> Bowling. >> Bowling. Okay, Anita, follow that up. >> Joe's definitely our feel-good council member. So, >> I like that. >> That um I have actually a request for everyone. Um so, I've been working for
the last year and a half or so on the iPark committee, uh working on the master transportation plan. Um, and uh, one of my main points has consistently been regarding Okchobee Boulevard
uh, and our desires for what we don't want to happen on Okobee Boulevard. Um, so there is a public meeting on Tuesday and it will be the only Western community public meeting before this thing goes to the final. So, I'm asking
everyone to go. It's on Tuesday, June 30th from 6:00 to 8:00 p.m. at the Belgade Public Library. Um, but it will be the only opportunity for public comment in the Western community
regarding the transportation master plan. So, uh, I encourage everyone to attend and speak loudly about our desires as a town for Okachobee. That's it. That's it. >> Okay, that's a good one. All right, Council Member Coleman.
>> Yeah. Um, so first off, you know, wetland permits, etc. I think I said earlier, you know, um, maps. >> Wait, excuse me. One second. Can you put that date on the um, >> on the website? Yeah, I'm sorry. Thank you.
>> So, you know, the the wetland maps are all held by what? Army Corps, you know, they they and we really have no control over whether they let somebody
fill one or not. You know, it's they they pay their mitigation fee with or whether DP, Army Corps, etc. You know, unfortunately, that's that's kind of a reality in this day and age. I mean, there's a community just north just
south of here on the other side of Wellington, and there's a lot of wetlands in that community, and unfortunately, they're getting permits right and left from from the federal organizations and stuff to just mow them down. So, >> and I understand you can do like off-site mitigation like in the northern
part of the state now, too. I mean, it doesn't even >> Yeah, I don't know if you can do that as as a residential. I know like >> Yeah, >> I know when they built Target, >> I know that was a big thing. in those a couple of those developments along Okchobee where you know everybody used to go ride swamp buggies and stuff back
in the day that was all lowlying wetland and I know I pretty sure Target was one of the ones they bought land somewhere else in the state >> was a private individual you can jump in on those big ones that developers >> so and you know I don't know what y'all use your social media for but on
Instagram I got constant feeds from you know all these people you know only in Florida or what you know say Florida and all these other ones talking about all these developments coming down and all the different uh data centers. So, um you know, um
I really don't have much this evening. Um it's a good meeting. I think we got two minutes and we can we can be done. So, >> I'm going to I'm going to table for the next time. >> Well, we're down one person. So,
>> back on. No Cinco deio for you. >> So the uh May 19th meeting, I know we had talked about that becoming like a special meeting, but I think we've caught up on a lot. I know staff is pretty wiped out from jumping through as
many hoops as we've presented them in the last few weeks. So, uh I would like to for council to whether we go back to a workshop format for that one. Um, we talked about moving the uh council policies to that or or kick that to June
and give staff a break. I know concerns about having people even though it's only I think one or two staff people that would have to stay um for that meeting. Um I'd like to council to consider that. We can bring that up at the special meeting on the 12th if we wanted to in our comments. So
>> I I'm okay with kicking it to June and doing the second meeting in June and giving everybody a break and especially considering we've got what a meeting next week again to we've got another special agenda item. >> So if you want to kick it cancel it and do it. What would it be? June. Can you
give me the June date so I can >> maybe June 16th I believe. >> June 16th. >> 16th. Yes. >> So the >> it's already on our >> digital calendar. >> Joe, are you okay with that? But we're not doing a >> Manisha is okay with it because he's not here to speak
>> on behalf of staff. Thank you. >> Okay. So, we're we're kicking out the second one this month. >> Yeah. Yep. Yep. >> Do this and that gives us a whole month to look at the council. >> Whole month. Yes. And and to that end, I
know that we have the massive 165 item list that's often been referred to as our priorities. Uh we have a couple new council members. Um, I would like council members to perhaps draft, you know, their greatest hits list and um,
submit that to staff so it can be collated. And um, >> could you send us electronically staff that list what that list is down to? >> Yeah, we whittleled it down from 165 to 100. >> Yeah, I think we would
>> maybe 75. Yeah, we have a lot of judg and we smashed it together. So, >> um I would direct the council members to please share with uh the acting manager or the clerk at her discretion where
she'd like that sent um since some new people are in and I know uh Vice Mayor Sud has some some ideas he'd like to bring forward and Joe you'll get a chance to speak up more. So, I'm just saying. So, there you go. Uh I know uh
in the past it's been my position that that council has failed to act as the executive board and and monitored performance of of the charter officers in the past. Um I know that uh I have been
sort of uh talked about as you know trying to be the punisher here but we do have an HR policy that clearly states what the rest of the employees in this town are subjected to as far as disciplinary action whether it's council
adopts the same disciplinary action protocols. I I would like to suggest that council um consider that. It could possibly part part of our council policy coming forward, but I do think that we
need a mechanism to to be able to structure disciplinary action. Obviously, a verbal warning today is not the same verbal warning for something else later. uh that so that would have to be something I think that council discusses in the future but I think that
needs to be structured and um again as we've moved away from the the management contract model to an employee model this is something I think that we should would definitely be considering um especially as our demand ramps up for
for transparency and accountability and deadlines being met and stuff like that. We want to make sure that's actually happening. So perhaps that's something we talk about in our June 16th workshop on that policy. And then lastly, I would like I know Anita, you've been
working diligently on the party. I know uh some of the council members have some other ideas too that they'd like to kick forward. Can we add that to your June 16th workshop? Some of the sharing some of the ideas that you've had for the November. Yeah, we actually we actually had a
meeting planned yesterday, but I forgot I had an eye appointment, so I looked >> Oh, you got to see the fuzzies. >> So, I had to text Valerie and be like, "Yeah, not going anywhere." Um, so >> so anyhow, uh, we have rescheduled it
for next Monday, is it? I think it's next Monday. We scheduled it for next Monday. So, I should have had the opportunity to meet with everybody. I've also requested >> a list of the agra tourism business. So, we're all kind of doing little bits. So,
when we come together at our meeting, we we'll we'll be able to have some more information and then get more input from everybody else. >> Yeah, because it was a bit of a self-appointed uh position. So, I'd like to see the entire council get to weigh in on on the direction and scope of
that. And um was just meant to be one thing within but not not an exclusion of everybody else's input. >> Understandable. Yeah. I mean, somebody has to chair it, right? ultimately to get it rolling. So, and I appreciate that work. So, to that end,
motion to >> adjourn. I make a motion. Second. >> All right. All those in favor. Hi here so