WEBVTT

METADATA
Video-Count: 1
Video-1: youtube.com/watch?v=XiwzlasDCJw

NOTE
MEETING SECTIONS:

Part 1 (Video ID: XiwzlasDCJw):
- 00:00:00: Introduction to Agenda Review Workshop and Southern Boulevard Corridor
- 00:01:34: Public Comment: Questions about Southern Boulevard Corridor
- 00:02:08: Town's 20th Anniversary Expenditure and Contingency Funding
- 00:03:10: Public Comment: Questioning The Anniversary Budget Expenditure
- 00:04:54: Bokeley Consulting Extension for Code Compliance Cases
- 00:06:29: Public Comment: Bokeley Consulting and Code Enforcement
- 00:15:41: Drainage Easement at 13005 Perkins Drive Discussion
- 00:16:49: Public Comment: Questioning Ownership of Road on Easement
- 00:21:37: RV Program, Data Needed, and Agenda Setting
- 00:23:02: Public Comment: RV Program, PBSO, Data, Setting Agenda
- 00:31:46: Ordinance 20262, Residential Projects over 20 Acres
- 00:32:55: Rescinding Resolution to Rename Okachobee Boulevard
- 00:34:11: Public Comment: Rescinding Resolution to Change Road Name
- 00:44:56: Panda Express Specimen Tree Report Discussion
- 00:46:35: Public Comment: Panda Express Tree Removal Before Site Plan
- 00:51:33: Specimen Tree Removal, Storm Water at Williams Drive
- 00:52:46: Funding for School Crossing Guards Discussion
- 00:58:05: Public Comment: School Crossing Guards; Safety, PBSO
- 01:05:23: Lockxahhatchee Avenue Road Closure and 20th Anniversary Planning
- 01:11:33: Town Hall Carpet Replacement Discussion, Quotes and Funding
- 01:13:31: Public Comment: Carpet Contribution and Workshop Meeting Conclusion


Part: 1

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unity for council and the public to review upcoming agenda items in advance of the regular business meeting. This workshop is intended to streamline communication, reduce the amount of time spent in individual agenda review meetings, and ultimately help facilitate more productive and efficient council

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meetings. While questions, clarification, and general feedback are appropriate during this process, this workshop is not intended for extensive discussion, formal deliberation, or final action on agenda items. We appreciate everyone's participation and patience as we implement this new

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process and continue working together to improve communication, accessibility, and overall operations for the town and our residents. So, let's get started. We'll start on page one under uh presentations

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and you will see we have the Treasure Coast Regional Council on the Southern Boulevard corridor grant. Uh, the town of Lockahhatchee Groves was awarded a $75,000 planning and technical assistance grant from the Florida

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Department of Commerce under the competitive Florida partnership program to compete complete a strategic southern boulevard corridor study. The study will document existing land use, infrastructure, public safety, and economic conditions and identify options

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related to reinvestment, circulation, and corridor functionality. The Treasure Coast Regional Planning Council was hired by the town to perform the deliverables under the study. Treasure Coast has asked to provide an update to the town council on their progress with the study. Do we have any questions on

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that item? >> I uh wanted to know is this something we're going to be voting on on Tuesday night? >> Hi, this is Karen. No, you're not going to be voting on it. It's just an update. It's to give you an idea what happened with the study uh with the um survey

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that they had put out. You will not be voting on it until we uh the next meeting where we'll have the actual final report. >> Yeah. What's the deliverable date on that? >> Um I believe you're going to have the draft copies we're going to send out to the council members I believe tomorrow

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so that you'll have it in more than enough time before the actual meeting. We wanted to give you also the opportunity to review it before it actually is submitted to the entire public. >> Okay. What's the deliverable date to the state on this? >> Oh, it's I'm sorry, I misunderstood,

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Lisa. It's June 19th is the deliver the fourth the last deliverable. >> Great. Thank you. >> Any other questions? Okay. Uh where it says public works director, that's um a typo and should

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not be there. So that will be removed from the final uh published agenda. Moving on to consent agenda. This is an opportunity for you guys to let me know if you want to move something to the regular agenda. Um I'll run through them

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quickly. The first item is item number two. It is a resolution that authorizes the expenditure of $10,000 from the contingency line item within the general fund for the purpose of funding the town's 20th anniversary event. Um, are

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there any questions on that? >> Yeah, I have a question. This is Manish. How are you? >> Um, um, where is this $10,000 coming from? Which line item? >> From the contingency line item. There's a there's about $173,000 in there right

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now. >> I'm against this. Thank you. I I don't support this uh this kind of expenditure whenever town hasn't paid PBSO and haven't had the money to fix basic needs. I think this should be zeroed out

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and have private sector pay for it. Thank you. So if I if possible, I would like to move it out of consent agenda and move it for an individual item for discussion. >> Okay. Is there consensus to move this

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item to the regular agenda? >> No. >> Okay. Uh I I I don't have consensus for that but go ahead. >> Uh this was already discussed and reduced from 20 down to 10. So at this

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stage it is already a discussion um to go over this as a discussion on the Veterans Day event further down. Um this is just a formality in the consent agenda as it was directed previously to

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to do that. So I I'm with Anita on this. This is already been discussed. Thank you. >> Council member Stevens, would you like to weigh in? >> Can you hear me? Okay. >> Yes, sir. >> Okay. No, it's uh I believe we're going to discuss it and so um I'm good leaving

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it where it is. >> Okay. Um so we will leave the item under consent and again you'll have an opportunity at the meeting to raise the the issue again. Vice Mayor Sud u moving on to item number three. This resolution is to

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um is regarding Bley Consulting. They the town the town manager Ramalia hired him back in uh January 2026. Uh he joined the code compliance team and has trained the staff on how to present uh

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cases um and take directives to take actions with regards to uh uh life, health, and safety violations as well as illegal issues on surrounding um surrounding the Okachchobee Boulevard corridor.

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Although the agreement with the town manager was for a maximum payment of 5,000 per month and an hourly rate not to exceed $200 per hour, Bokeley has shown on his invoices the considerable amount of work done for the town, which far exceeds the 25 hours required per

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month. The town manager only has the authority to approve a professional services contract for up to $25,000. Absent further authorization from the town council. The services provided by Mr. Bokeley would cease after the expiration of the current contract of

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May 31st, 2026. The work that Mr. Bowley was hired uh to do by the town is not complete. There are still code cases that are being brought to the special magistrate. Therefore, staff is seeking a contract with Mr. vocally through the end of the

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fiscal year September 30, 2026 under the same terms and conditions as the current contract. >> Can I ask a question? I'm sorry. I don't know how to raise my hand. I'm >> That's okay. We can hear you fine. >> I'm just like I actually just got my

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microphone figured out how to turn that on. So, I'm feeling pretty good about that. And the answer to Monday night was yes, I was telling you that, but I couldn't tell you that because you couldn't hear me. Anyhow, I apologize. I I did figure it out. Um, so my first I

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just have a question. I I presume you've had a conversation with Mr. Buckley and he is willing to he he is he is willing to extend to this this thing this amount of time and second of all and second of all, does that mean that

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>> this is how long he anticipates it's taking? One of the things council had asked him about originally was um you know a timeline. So is the is he providing a timeline by this extension date? >> Uh the first the first answer is that

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yes he has been consulted and he is willing to uh continue on. Um with respect to the time frame, um certainly by then we anticipate being completed

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with the initial hearings in regard to the Okachobee um corridor, the Okachobee Boulevard issues. you would, if you've been following uh the code enforcement actions, there have

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been um a number of stipulations that have been entered into. Um those stipulations call for uh compliance within a six-month time period. Um so

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compliance will not have been achieved um on all of those by September 30th. Um the good thing about the stipulations is that uh it basically eliminates um a potential appeal and it is just a matter

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of compliance. Um so I I know that we anticipate um the major thrust of the the work along Okchobee to be complete at that time. um uh whether there are pending

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issues that we would uh want Mr. Buckley to uh continue on, it'll be determined at that time or recommended at that time. >> Thank you. >> I have a question. >> Hello. Can you hear me?

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>> I can hear you. >> Awesome. So besides the Okachobee corridor thing, the movement mission, operation, whatever we want to call it. Uh, he's also been training up

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staff, etc. Correct. >> Correct. >> And and he's he's actually been kind of doing more, as I understand, he's been doing more than what he's building. >> He's sticking to the 5,000, but he's actually he could be billing for more. So, I think we're getting >> more bang for our buck. And I think if

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we have some pending stuff that needs to still go before the magistrate, we we need to extend it for a portion of a time. So, I mean, I know I'm not supposed to speak toward a movement here, but I think we leave this in consent. >> May I jump in?

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>> Yes. >> Um, I think brother Paul beat me to my question there. Uh, Jeff, he is not limited to just Okchobee. Is that correct? >> Uh, that is correct. I referred to Okachchobee as the overall um effort that's going on. There are cases that

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are not on Okchobee, but they are related to um the commercial businesses that have been uh previously allowed to um exist in in

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town. There's a lot of cleanup that is going on, but it's not strictly limited to Okachchobee by any means. >> Perfect. Thank um and and he consults on um most cases in our preparation meetings. Um and if you've got any other

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questions about it, you can uh um Karen can can address them. Uh she's in regular contact with Ramsay. >> Hi. Um I just wanted to weigh in and Jeff you might want to add to this or

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Valerie. uh one of these properties I assume that is in code enforcement or has been contacted. Uh they had some legal representative reach out to me um directly not through staff and I basically just responded to please go

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through staff um regarding any of this. So um I I would ask Jeff if that's the right process. Should other council members should they be contacted do the same? That is that is absolutely the

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appropriate um response. Um as you know it's getting into individual code cases is not a good idea for uh the council members. Um uh and I say that because

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at the end of the the line um you're going to potentially vote on uh those outcomes um in the sense of you know foreclosure lean reductions all those kind of things. You have that role um with

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respect to the code enforcement process but the code enforcement process is one that is handled administratively. That's not to say that if somebody uh brings a matter to your attention um

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that there's anything inappropriate uh with you bringing it to um Karen or the acting town manager's attention that hey this is out there and and you might need

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to to investigate it. Um but as far as getting involved in ongoing cases, um really not a a good idea or appropriate and um that council should uh should should know that and should have either

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contacted um Karen or my office. Well, Jeff, shouldn't the appropriate response be that um here's code enforcement's number, you need to call code enforcement if somebody brings something to our attention because according to

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state statute, >> you know that person, it's there's no anonymous claims anymore, right? That's been like that for like what two, three, four years now. >> Oh, correct. Absolutely. >> Okay. All right. Just double check. >> Yeah. And I and I think uh that was the

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I my I understood that to be the mayor's response that you need to you need to contact code enforcement with respect to any ongoing issues that you might have. >> Yeah. I was speaking you you spoke to if somebody brought a a concern forward

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like you know hey listen my my neighbor's doing this you know the appropriate response is to >> yeah you kind of mixed it up I just wanted to clear it up. >> No and and there there are there are two separate circumstances. Um, I don't

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think it is necessarily inappropriate for a council member to um, advise the administration that I heard about this. I'm not necessarily taking a position, but um, you know, here it is. Uh, if you

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guys um, want to take a look at it or contact the the person that gave me the information, whatever it happens to be, um, there are a number of circumstances that'll occur that way. Um because you all are the sounding board for the

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community. Um and so uh we don't want to just disregard um their issues or or have you look like you uh can't bring them to the manager's attention. Um but uh that should be pretty much the extent

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of it. And you're right, Paul, on any code enforcement case that is initiated by complaint, um we would need the uh the person's uh name and address and all the rest of

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those um issues to initiate it. Okay. >> Are we good with this item? >> Yes. >> Thank you. All right. Moving on to item number four. Uh this is regarding accepting an easement over at the

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property located at 13005 Perkins Drive. This is for drainage purposes. Jeff, did you want to add to this? >> Um this is a a simple drainage easement.

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Um it the the drainage is to facilitate runoff from the uh the roadway. Um it's an effort to improve um improve those circumstances. I I do not know whether

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or not there is a direct connection where this easement will allow us to um to do anything um in a complete fashion on Perkins Drive. But it it is a situation in which they are willing to

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give us the drainage easement and um eventually that'll facilitate uh improvement of the the drainage and therefore improvement of the road. I I had a question on this item. Uh what I could tell from reading the backup

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material was it's a it's part of the 30-foot ingress egress. Is that correct? I couldn't understand what we were achieving with this document. >> Um ingress and egress um does not

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necessarily include drainage. Um, and so >> no, I understand that, Jeff. It's that the backup material. I didn't understand what what are we getting for the drainage easement. It just says an easement for drainage. Is it the 30 foot? What what part of that?

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>> Um, but let me see. Exhibit A is on um >> the the drainage. Um the proposed drainage easement um is along the east side of the the

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property and it's an it's um additional 10 ft. This is what it's shown on the survey or the easement sketch I should. Um >> okay, maybe I didn't see that. I'm scrolling through so bear with me here.

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>> Um yeah, let me go back to it is if you look at page um 63 of the agenda if you if you have that open. I'm I'm trying to

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>> I see it, but it doesn't read it doesn't read that anywhere in the paperwork part. It doesn't describe a 10 foot. It might be in the drawing. >> The the easement, I think, um describes it as being in the exhibit A.

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>> Oh, here it is. The east 10 ft of the east 1/2. Okay. Thank you. >> All right. >> Read read sentence one. So, thank you. >> So, so we we we own Perkins Road. It's

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not a private drive. >> It's a it's a it's a it's a it's a town town road. >> Um, >> is that a question or a statement? >> That's a question. I believe I'm I am pulling up right now

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the uh trying to pull up a map that I can see the Craig I think is on the line. Um but yeah looking up my list real quick just >> my my point is is if we don't if we don't own the road

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a 10 foot drainage easement >> you know I mean we're maintaining it off their road. You see the conundrum I'm I'm pulling on here. I I understand your your question and um I will um

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if we I think if we had an aerial um it would help us um show you the exact location of things on that. Um, >> do we want to move this item to the

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regular agenda and then that'll give staff time to get the aerial and find out >> correct >> if it's town owned or not? >> Yeah. Hang on. >> Council member Coleman, are you okay?

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>> I mean, I'm okay with that. I mean, give me a thumbs up that it's that we on the road because I mean, I guess my point is I don't see I mean, great to have an easement, right, to maintain that that ditch, but you know, then we we're maintaining that

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ditch off of the private road. So, I'm I'm concerned with the implication there. You know what I'm saying? It's just, you know, if it's all kosher, you know, I say leave it on consent agenda. >> Oh, excuse me, Paul. I'm pretty sure you are correct. I'm pretty sure Mrs.

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Perkins took that off of the gas tax map years ago back in the Jamie Tickcomb era and that it is a private road. >> I I I that's what my memory is. >> Okay. Well, we'll confirm and we'll also get you the aerial map. >> So, in the meantime, we'll just shift it

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over to regular um and then that way you guys can have further discussion on it if necessary. All right, moving on to item number five are the minutes for April 7th and April 21st. Um, they are more in summary format. Um, if you haven't had a chance

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to review them, please do. Um, again, um, if you're looking for a little bit more information, just please let us know. Um, moving on to item number six, proposed ordinance 202601 on first reading. This is related to the

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recreational vehicle program. Um, at a recent town council meeting, town staff indicated that the RV program was not revenue neutral and was taking up a considerable amount of staff time to implement. Based upon staff presentation, the council stated it

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would discuss the RV program at their workshop. Based off of those workshop notes, uh, staff drafted this language that is, uh, presented to you. Um in the notes uh there was additional suggestions from staff

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existing ordinance number 202407 is also attached for your reference as rather than amending the current article 2 staff is proposing to repeal that language and enact a new article 92. Uh, so we're asking for direction on whether to schedule the review of the proposed

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ordinance by planning and zoning at their June meeting or whether further revision and discussion is needed by council prior to receiving input and recommendation from the planning and zoning board. Mayor, I see your hand up. >> Yes. Um,

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I've only kind of shot through this very quickly. Uh, and it I don't so much have a question regarding this and what you just proposed, but I noticed um we had gone to a public hearing format on ordinances in the uh previous agenda um

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when Mayor Kaine was um handling the meetings. And I I maybe I don't understand why we went to the public hearing format and now this is a regular agenda format or if there's any real reason why it should be one way or the other.

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>> Um public hearing uh is usually done with respect to uh second readings that because we advertise for the second reading and not the the first reading. Um so uh public hearing items are

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typically those that um are required uh to have public input. We as a matter of course as you know um allow uh public input on just about everything on the agenda including everything on the

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regular agenda. Um so typically with a first reading you would not have it be an official public hearing. the public hearing would occur on the the second reading. Um >> Okay. Thank you.

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>> And one of the things I should note on on this is that uh the way that memo was phrased, there was sort of an assumption that you would want this at some point in time to go to

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uh the planning and zoning board. Um, amendments um have typically gone to the planning and zoning board in the past, but um since um the adoption of I think it was

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202406 um that ordinance uh that is an optional um meeting and u the uh planning and zoning board only hears

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ulc items uh that the council um directs them to do that. It's not necessary to send every amendment um to the um to the PCB because they're not the um

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the land planning authority. Um and I I think the big question on on this one is uh whether we are uh whether we hit the mark um and you're comfortable

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um based on you know the the previous direction at the March 17th meeting. Um it in in reviewing that meeting it uh I think there was comments to the effect that you know uh even on all of your

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parts that it was a a first attempt or work in progress and we do have uh two new council people that are officially council people um at this meeting. So, uh, whether whether

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this goes back to first reading for more um more work is going to be up to to you all as council. >> Any other questions? >> Um, just quickly on this topic, uh, as we mentioned in the last comments, we

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need more data on RVs. Uh I believe that with the prior discussions our population density will significantly increase if we allow um everyone to have ours in the manner it has been

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described. So I would like us to at least my point is we need a deep understanding of the data uh before we vote on this issue. I have one more comment. When do we

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discuss um adding more topics to the regular agenda? Can we discuss it now or you want to >> is there bring that forward at at the meeting? >> Yeah. Under your comments would be appropriate. No, >> but I thought this was the time when we

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collectively decide what goes on the agenda, aren't we? Sorry, this is something that obviously we have not hit our stride yet in these meetings, but uh yes, council needs to

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be more um involved in setting these agendas moving forward and I believe we should be doing that in the closings of the meetings. So I I think we will find that to be the case um as we move forward. Vice Mayor Sud.

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>> So, so let me understand. You want to go through the list and then ask if somebody has other items to add? >> No. When we get to our meeting, when we get to the comments at the end of the meeting, that's when council members can

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seek to have something put on the agenda in addition to what is being brought brought forward by staff. I think >> I mean you're saying when at the end of the regular session next week you're saying then add items is that correct >> correct

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>> but I thought this was the reason for example uh PBSO for example >> this this is not this is the re the reason for this meeting is to go through this agenda find out where we need more information like you just asked for data

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regarding this proposed ordinance. No, I understand that I'm saying when do I tell staff I want to bring PBSO as their priority should be >> you don't get to decide what comes forward >> well how is that then what is the purpose of this I thought we are collaboratively deciding here right these are the issues that are important

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to the residents then what is the purpose of this >> this is strictly to have everything in place so when we get to the meeting Tuesday night regarding this agenda that we will have all the information instead of either having to push it forward to a

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later meeting that it if it's coming forward to us on Tuesday everything will be in place as council as a whole has reviewed it in this evening's >> I don't understand that anyway my suggestion clo comment is please this mechanism by which town manager picks

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what agenda we as council run the the the meetings we have a say what this town needs and my say is >> PBSO status on the town manager, status on the budget and scheduling of the

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calendar uh the canal bank mowings. Those are the topics that I would like the town manager to report. >> Well, you can bring that forward at the meeting. This is this is not the place to do this. >> Well, I will then contact the town manager individually because somebody

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has to tell her what residents need. Otherwise, what is our function? Just comment on what they sent to us. We have supposed to tell them what's important to the residents. >> Vice Mayor Sud, I don't disagree with you and this has been something that

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council has attempted many times to be able to influence what comes forward on the agendas. >> So, let's do it. You have the opportunity as the mayor and I as vice mayor to change it. So, let's change it now. >> No, we can do that at the meeting in the public. This is not the place.

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>> This is public. Public is listening. I'm looking at the YouTube video. people are listening in right now. Why >> vice mayor suit vice mayor suit this is not a meeting where we can vote and and do those sorts of things. So hold it for your your comments at the end of the

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meeting and we will be very involved moving forward. But uh as we're trying to find our our footing on this and and finding structure moving forward, this opportunity is just something to save time on staff and >> I understand. I understand please. I get

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that. But my suggestion is please bring it up at the next meeting. Thank you. >> Okay. Item number seven is the ordinance uh 20262. Again, this uh is on for first reading.

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Uh naturally, you'll see it uh on second reading under the public hearing portion, which was a great question, mayor. So, thank you for asking. Uh, this item is, um, this came from the council's discussion about the plat ordinance, which altered the approval of

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plats to an administrative process as required by recently adopted state statutes. This ordinance clarifies that regardless of the number of lots being developed, if a residential project is larger than 20 acres in size, it will have to go through site planning process. Jeff, did you want to add to

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that? I think that was the the direction um that we received from council to bring this forward. Um I would note that it is a very rare situation

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um that there's a residential development of more than 20 acres in the in the town. um simply because the original lots as most of the original lots as you all know were laid out as as 20 acre parcels.

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Any questions? Okay. Item number eight. Uh this resolution, if you recall back in January, uh the town council at that time um adopted a

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resolution renaming Okachchobee Boulevard to Middle Road. Um staff did not move forward with the notice requirements contemplated by section 3 at the direction of town manager Ramalia.

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Um, at the mayor's suggestion, um, she has requested, uh, the the consideration of a resolution rescending the direction to move forward with the renaming of Okchobee Boulevard to Middle Road within the town's municipal boundaries.

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>> I have a question on this one. >> Um, yes. >> Uh, so I don't recall that we voted to change the name. I vote I recall that we had a discussion to consider changing the name and that what we did was give

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direction to send out notices to the affected people, those people living along Middle Road or Okachobee Boulevard, whatever you want to call it, and get feedback from them so that we could then vote on it. So, I'm just wondering

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how we're rescending something that never actually happened, like we never actually made the road. We never actually made the name change. >> I understood the same. >> What what we are what this proposed action is doing is rescending the

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resolution um 20 2601. Um, and I I think if you went back and listened to the meeting, it's uh six of one, a half dozen of another as to um

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whether the the name was um uh was changed or or going to be changed. They contemplated a the direction contemplated a process in which it would be brought back to you. Um uh and there

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was some discussion as to whether if there were objections um you know that you would whether you would have a hearing or not have a hearing depending on whether or not there were objections. Um the notices

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did not um go out. Um and um early on with the new uh this current council uh there was direction to reconsider or resend this matter. Um and

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so >> the the road the road has not been been renamed but it's rescending the resolution. So, there was a resolution. We we we made a resolution of us giving direction to poll ownership along Okchobee Road is what you're telling me.

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I I I'm with Anita. I just remember us giving direction. I know every time we give direction, we're making a resolution. Well, there there was there was a there was a resolution that was approved and there was and as a part of that approval, there was direction um to

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have the um the matter subject to notice and a and a f a further hearing >> which which never occurred. So therefore, it never happened. So we're rescending something that never happened. It doesn't make sense to me.

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>> Whatever. >> We're doing it. >> Well, then I I move I move we move this to consent. >> It never happened. We never move forward with it. If we if we have to do some have to have a mechanism to resend a direction that we gave because I don't remember voting on a resolution. I

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remember right >> a motion was made and then we all discussed it and we gave some direction. So that's how I remember it. That's how I recall. I could be wrong. I've been wrong before. But I think if if if we have to have a mechanism to resend the the direction then I move that we just

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move it to the consent agenda. >> Yeah, I agree. >> Okay. I have a question. May I ask why was it done to begin with? What was the reason behind it? >> It was a thought there was a thought that that that changing the name to Middle Road would be some kind of

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ammunition against the county uh and in the fight against widening Okachobee. that that was the mindset. That was the thought behind it. And if I'm if I'm wrong, Anita, >> no, that that is correct. That perhaps putting it back to its original name. It

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was called Middle Road originally and putting it back to its original name may be part of the setting boundaries on that we wanted it to remain our main street and remain two lanes. It was just kind of a psychological thing, but we didn't want to take action on it until

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we heard what the people that lived on the road thought about that. So, that's how I remember it. But I agree with Paul. Just if if if we need some kind of official action, put it on consent. >> Is is was that a psychological thing or is that also a legal thing? Is there a

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opinion from the town staff that by doing so protects uh town from from the county to make it a bigger fourlane highway? No. Okay. >> No, it it it was it was a a

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>> political or psychological deal, not a not a legal requirement. It would I think the idea was to distinguish that portion of the road from the rest of Okachobee >> and be able to make the argument that um this is different and it's in a

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different community. So, if there are no objections, we'll move forward with moving this item to consent. >> Um, and then what we'll do is I'll have staff pull the notes of this particular section so

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that way >> um you can see that the resolution was was approved at that time. Sorry. >> Um, Jeff, you said the notifications were never set out. Is that correct? >> That is correct.

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>> What reason was given why they didn't go out? >> I think at the at the time um by the time they were uh going to be potentially going out um the the timing

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would have worked out that it would have um the the the hearings would have taken place after the election. And so I think the idea was might as well wait for the new council to um weigh in on this issue. >> Were there notes or anything from the

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staff meeting that would uh just support that? Is I'm just concerned that they didn't go out and the reasoning behind why they didn't go out and I just Is there anything to support that? Any documentation to back that up?

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Um, there was a I know that there was >> I mean this this direction would have had to come from the town manager, correct? >> Yes. Yeah. >> I believe that there was an email at one point um when we were trying to look at moving

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forward um you know pushing the process along um and preparing the the notices. I believe there was a an email post meeting. >> So, you know, as far as as far as keep it at Okchobee Boulevard, no problem on

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that one. But I would like to to just see the documentation on why those notifications never went out. So, I would appreciate that. If we could have that at the meeting, that would be great. >> Okay. We what I think my recollection of

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what what occurred was um there was the draft um language on the proposed section three uh to be incorporated into the um resolution.

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Um and the timing on on it um would have been as I said over that time period and we discussed it at a um staff meeting and the decision was made by the um the manager notes notes from the staff

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meeting especially I mean you alluded to the election itself. So that's that's what I'm referring to just but going off of what your statements were. So I'd appreciate that but as far as naming it uh Okachobee yeah I'm good. I don't think it ever should have been considered to to go to middle road. So, I'm fine with that.

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>> Well, and Valerie, as far as having backup, unless somebody else objects far as having backup and whether it was a resolution or not a resolution, I was just questioning. I didn't remember it going that direction. So, I I don't doubt that it's been a resolution. Just if we need to resend, I don't need any kind of backup that says, "Yeah, look,

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you guys voted in resolution." >> Okay. I mean, I don't mind. I just want to make sure that, you know, you have all the information so you can confidently, you know, >> No, absolutely. No, no. If if you're saying we need to have the me have the tool and and utilize it, cool. I I I fully trust that's what's what's happened. Um I don't see any point in

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wasting anybody's time and no >> pulling up the resolution, all that stuff. So I don't need that. Thank you. >> Okay. This is this is Manish again. Um can you hear me? Yes. >> Yes. >> Okay. Hello there. So once again you

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said this was psychological. Uh both of you Paul and Anita you voted. What has changed? Why are you reversing your vote? I don't I I want to understand the logic. What what is happening that changes your mind?

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>> I was kind of want to see where it went where it went with it, but and it seemed I talked to a few people and it was more of a hindrance than what I what I personally thought was going to actually do anything and it really didn't come to anything. So, you know, I probably have made the same argument against it when

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it came around to it. But, you know, at times we have to move things forward to be able to come up and have a real discussion about it and see what's going on. So, I I really wanted to see what was what was going to how it was going to work, how it was going to transpire, what folks thought. You know, if people didn't care and we thought it really was

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going to do something, I probably have been for it. But I I had a lot of phone calls, you know, against against it for what for multiple different reasons. But, you know, that that's that's all. I mean, and it's, you know, it's America. I can change my mind. So,

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>> and what about you? >> I I would I would actually ditto what Paul just said. The same thing. I was more interested in hearing what the people along the road felt and I had several conversations with a number with people along the road and same as Paul

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got more negative feedback than positive. There was some positive feedback but I got more negative feedback than positive. So, with all the people that that's what I was interested in hearing is what they had to say. Um, and again, if it would have worked in our favor, sure, I would have voted for

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it. But since it seems to be not what the people want, I I'm happy with leaving it at Okchobee. >> Mayor, I see your hand up. >> Yes. I'd like to remind everybody we are not to discuss anything about voting and

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this is strictly aformational meeting. So, I don't >> My apologies. >> I No, no problem. It it's just we have to be careful because we want to make sure that the public feels like they are getting the discussion that they're due in the public for items that are coming

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forward and we we are abiding by sunshine law. >> Okay. So, we will by consensus we will move this item to consent. Uh and uh council member Stevens I'll be sure to find those emails um and get them to to you all.

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>> Notes emails. Thank you so much. Appreciate it. >> You're welcome, sir. Uh, moving on to item number nine. Uh, this resolution is regarding the Panda Express specimen tree report. Uh, CPH LLC agent for the owner of the property located in Pod B

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of Grovestown Center has a pending vegetation removal permit to remove native trees to accommodate the development of a proposed Panda Express restaurant. The agent has worked with the town staff to incorporate existing native trees within the proposed site plan and to mitigate the removal of

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native trees and palms as much as possible. Despite these efforts, the VRP application includes the proposed removal of two native specimen trees, which are slash pines necessary to accommodate the proposed Panda Express

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site plan. An analysis of the need to remove the two specimen SL call and I got the other fight >> and was she >> can you can you mute your phone please? >> Me? It's not me.

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>> No, it was me. Sorry, it was me. Sorry, I I bumped the mic. My bad. >> Thank you. Um the uh Yes, thank you. Flash Pine Trees uh was accomplished by the town's consultant, Jim Fleshman. Uh the memo outlines the trees to be removed and

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conditions the approval based upon approval of the site plan. The applicant will provide a presentation and support for their request at the council meeting. >> So you you kind of clarified the question for me. Why is this coming before us before the approval of the

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site plan? So the the rationale here is that we can't it's it's an egg a chicken and an egg thing is that we can't approve we can't bring forward the landscape plan along with the site plan which you do review unless we know that you're

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willing to allow the specimen trees to be removed otherwise they'd have to provide a different kind of landscape plan. >> Okay. Okay. So, this has nothing to do with the actual location of the building, which kind of goes back to my question of why are we approving uh a

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vegetation removal prior to an actual site plan being submitted. >> So, you're not approving the vegetation removal permit. What you are approving or denying is the removal of the specimen trees. And the specimen tree discussion came up during the landscape

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review during the site plan. >> But it goes it goes back to Lisa's question. If we don't know where the building is going to be and whether the trees really do have to be removed, why how are we going to approve this? >> So, the applicant had asked that the um

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specimen tree request come forward uh not at the same time as the site plan is. I certainly have no problems in telling the applicant that the desire of the council is to bring this at the same time that the that the site plan comes through and their landscape plan comes through.

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>> Okay, I'm good with that. So am I. >> I mean, or what if there just argument sake and I know we're not whatever, but what if we had a site plan as part of the backup so we could see where the building's going to go in relation to the specimen trees,

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right? I mean, that that would make it kind of easy if the building's going in the middle and the and the and the two slash pines are in the middle. I if if it's part of the backup now, I apologize for my ignorance. I'm on my phone. I can't look anything up and I didn't get a chance to look today. So, I mean that's part of the backup saying the

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proposed location building. >> No, it's not. Well, yeah, >> there's a site plan that was included, the proposed landscape plan. >> Okay. But does it have the does it have the building on the again? I'm sorry. >> Yes, it does. >> All right. So, so that gives us information.

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>> So, we could have discuss we could have discussion about it and and make a decision. >> I agree with Paul. Yeah, I agree with Paul. And the the resolution in section three says that the approval is subject to the final approval of the Panda Express site plan for the property. So

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they're not going to remove anything until and and unless they got site plan approval. >> Okay. And and said site plan or said backup shows which pod where the pod is located on the overall site. >> Yeah. solar shows it on there's a Panda

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Express site page that shows the various buildings and where the particular lot is. >> Gabby's about to pull it up. >> Yeah, I'm My thing is I think we could probably leave it and either we have a discussion or we can kill it right there. >> I agree. Yep. Let's not let's be like

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fast. There is no reason to be red tape. We know the data. Let's give them the guidance. Either we do it or we don't. I mean, I I to while they're looking at it, I think that to the point of earlier, I think these these meetings are really designed to so we can ask

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quick questions and maybe I mean some maybe we can cut out some of these presentations because we've read the backup, we've asked some questions and maybe we say we don't need a presentation, but we have a couple questions, you know, and we we we might be able to, you know, whittle out some

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whittle off some of the time that we spend with all these multiple presentations as we've done before, right? Or we've talked about before. So, I I I'm sorry, it's on my phone. Let me put my glasses on. >> Sure. >> And the thing to remember about all of these kind of u proceedings is that this

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is the applicant's request. It's not staff's request. and they will um they should have a representative there to um respond to questions and uh you know defend the the proposal.

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>> Okay. I just I would like if if we could get a overall site plan. I know there's one in the middle of the page, but overall site plan to where that pod's located just just for edification purposes, please. Yeah.

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>> Go. Um, Gabby, can you go down? Go. Go up. No. Other way. Paul, is this what you're looking for? >> Sorry, I muted. >> Proactively muted. >> So, this is >> Oh, so it's so it's in between Culver's and

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>> and the heart. >> And somewhere in that massive holly tree is a couple slashpines. Okay. That that's that's good info. I think we can I mean I don't see any reason to pull it. I think we can leave it. >> Okay. Thank you. Um Gabby, if you would

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go back to the agenda. Thank you. Item number 10 uh is a resolution uh for the removal of the specimen trees for the property located at 15171 Williams Drive. Um, they submitted a FDA to provide an

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on-site storm water management system to accommodate a proposed single family residential development. Single uh since trees were being removed, the property owner also filed a vegetation waiver permit to remove certain trees on the property to construct a retention pond

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as required by the FDA. as part of the BWP requires the removal of four specimen cypress trees which are located in the storm water management pond. An analysis of the need to remove the four specimen cypress trees was accomplished

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by the town's consultant, Mr. Jim Flechman. The memorandum outlines the trees to be removed, states that the trees are not located in a wetlands area, and the Florida Department of Environmental Protection concluded they do not have jurisdiction.

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Any questions? Okay, we'll move on to the next item, which is the discussion regarding funding for school crossing guards. I'll turn this one over to you, Jeff. >> Yeah, real quick. This is an ongoing

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issue. The sheriff's department indicated to us that they would no longer be supplying the crossing guards at Lockxahhatchee Groves Elementary School. Um we have confirmed with them that uh they're going to continue to do

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so through and have done so through um I guess it's uh Friday is the last day of uh school and there is no crossing guards required during the the summer. And so this um new situation

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um would have to be addressed uh by August. One of the things that we have been looking at because this is a rather unusual circumstance is that there are four crossing guards. Um two of the crossing guards uh operate

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within the the bus loop area and the bus loop area is on campus. Um and so that that is within the town's um limits and then there are crossing guards that um

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cover the crossing from the north uh across Okachobee Boulevard. That roadway from the the north is outside of the town's municipal limits. Um it is

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162nd um which is an Indian trail uh road uh and so the question that has been asked and hasn't been answered um is what is

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the basis uh upon which it would be the town's obligation um to do that. I've had uh discussions with um the sheriff's attorneys uh and they have not been able

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to uh give a good answer to that. They're still looking into the issue. We continue to look in the issue, look at the issue and are in contact with um the school district and the county as to

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whether what the process is for the assignment of um uh of crossing guards and who actually is uh involved in it. And you know,

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surprise that very simple question um is flumxing folks at at the moment, but we will get it resolved um with respect to uh the funding if it does indeed become a a town responsibility.

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Um I am uh relatively uh comfortable in recommending um that the monies that we have received thus far from uh Redspeed could be utilized for that purpose. There had

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been prior discussions um that we should uh move forward with some caution on that matter in looking at previous cases um um involving uh Orange County and the

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red light camera um stuff that went back and forth for a couple years and at one point in time was was thrown out. uh the attempt at a class action at that point for to the attempt of a class action to recover

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um those monies that had been expended by people in paying tickets that were not legally imposed upon them. Um was thrown out uh because the class was not sufficiently

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um in the same situation. Um and basically they said the only people that would be entitled to it would be people who had objected at the time and otherwise those payments would be concern would be considered voluntary

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payments. Um so, uh if if it turns out that um the the town is required or wants to provide those school crossing guards, um my suggestion would be that

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we would use those uh those funds uh to make that determination. But there's still more work on on this that we need to uh get and more information. Um, and a lot of that is going to come from uh

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the uh the sheriff as to what their basis um for this determination is, but we'll be bringing >> Yeah, >> my opin my opinion is why don't we table this to July if we don't have all the information. I mean, we we can we can pause it and

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pontificate and we can, you know, debate all night long on this thing and whether it should be or shouldn't be or whatever, whose responsibility, but if we don't have that that information, that backup, I I I think we're a little premature in that. Anyone objections

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table till July? >> Yeah, let me let me weigh in for a second. How much money does it cost to hire school guards? If it becomes clear that PBSO will not pay it because we canled or terminated or seized their

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contract, how much money are we talking about? >> Um, I think it's about uh there's four guards and I think it's about 70 to $80,000 a year. >> Okay. >> Okay. I had a question, Jeff, also.

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>> Yeah. One second. I have one more question. >> Oh. Oh, I'm sorry. Go ahead. >> Okay. So, you just said that you are okay using the revenue from the speed camera with your latest analysis. So, let me understand. Are you in your

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proposal you are saying start collecting moving forward or >> No, no. I'm I'm I'm saying that the the town collected approximately $24,000. Um, and I think one of the concerns based on uh the Broward County cases was

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that what if these all get thrown out um and it is determined that the mechanism for this ordinance is illegal? would we have to uh or would we be subject to a class

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action which could um end up in a situation in which the monies would have to be returned to the the violators. >> Okay. Got it. >> Um okay. So >> but I don't think I don't think that's the case. >> Okay. So so my take is just one thing

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before I complete that um this is this matter involves safety of our children. Parents are going to be worried. we we c we cannot postpone this matter because if let's say first of all I believe I'm

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sorry if I'm repeating like a broken record this is a PBSO topic once again and these are all the symptoms of that root cause so we should be discussing that contract but if it comes if my colleagues still want to pursue the direction they have been pursuing then

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we better know sooner than later because they have to h we have to hire those uh school guards, employ them, get them ready for the upcoming school year, which is going to be a nightmare. So my suggestion is please leave it in here.

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We need to discuss this >> and I would like to know bigger picture on PBSO and I met with Colonel Coleman two days ago. I have more data that I can share but um yeah so I'll stop here but we need to discuss PBS. So thank

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you. Can Can I ask my question now? Um Jeff, I'd be interested in knowing um there there's no crossing guard at Folsam, which is within our town limits, that Royal Palm Beach provides, which

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would be through their PBSO contract. So, I' I'd just be interested in knowing how many crossing guards they have and where they're located. We can we can look >> as a as a part of the data as a part of the information. You understand what I'm

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saying? Because it's a very similar situation. The ones in Royal Palm Beach Elementary School would be within Royal Palm Beach town limits, but there have never been any crossing guards at Folsam, which is within our town limits,

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even when we were under contract. So, I'm just curious how how that may play in as well. Do you understand what I'm saying? >> I I I do exactly. And that's one of the things >> it's it's s it's similar in reverse of the situation on the other side of town

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actually. >> Yeah. It it goes to it goes to the question of who makes the decision as to where the um guards need to be located. Um and what is the statutory

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um authority that would require um that to be a burden on a municipality and what the what what the sheriff is relying on for uh their determination that that should be our cost rather than their cost. and they're and they're

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looking at this very same issue um and and trying to uh trying to figure it out as well. Um uh as I I I have about a weekly conversation with Mr. Shut to see where where he is on an update from his folks.

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>> But again to my Oh, sorry, Anita. But again, to my point, it's not about public safety. It's not, you know, >> we don't have the full picture, right? I I I can you know make arguments on Anita's side of things. I can make arguments on Manisha's side of things. I

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can make argue all I mean this is not a new new subject. This is a a leverage piece and we don't have all the info. So I think it's premature of us to do it now. If we table to July maybe we can get some more information. Maybe they're

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going to drag out and not give us enough information. But you know I mean I we can have this discussion if you want. I'm just thinking this is a a grander discussion and I don't think we have all the information and without all the information I don't think we can have a good conversation about it

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>> because it's a lot of speculating. >> Jeff, um did they give you a time frame of when they will follow up with you? >> Um the last conversation I had with them

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on uh was last Friday. Um, and I'll have another conversation with them this Friday. >> Okay. So, why don't we do this? >> My suggestion would be let's leave the item on the agenda. >> If we have further updates, it'll give the town attorney an opportunity to give you an

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update at our next meeting. Um, if we have not heard any further information, um, we'll continue to keep you guys updated. Um, and then again, you know, you have your workshop meetings that we can again keep you in the loop as as we're receiving the information.

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>> And again, I know we're not supposed to have a lot of discussion here, but it's my understanding as well, Jeff, that there are companies that you can hire to do this to provide this service that the employees are already trained. So this isn't some logistical nightmare that if

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we waited till July to make this decision when we had full information uh to know whether we even have to make this decision. Um but if we waited till July to as Paul's suggesting to make this decision it would be very easy to uh hire one of

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these companies and have people that are fully trained and implemented by August. >> Yes, I believe so. We'll have complete information during the budget discussions if uh for you to consider. >> Okay. Thank you. >> Anybody else have any further comments

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on this item? >> I would say please keep it and we need to discuss bigger PBSO issue. Thank you. >> Okay, moving on to item number 12. Discussion regarding the Lockxahhatchee Avenue road closure. We did touch on

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this briefly at our last meeting. Um again um there was a request uh from council to prepare letters to and send them out to the residents. We did prepare a letter. It will go out tomorrow um notifying them that we are

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bringing this item for discussion at our June meeting um and hopefully for a final determination at our July meeting encouraging them to attend both meetings. Um, we will be letting the public know that we will sub uh receive

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any comments or feedback via email to the public works coordinator who will consolidate all of that information um so that we have it to present to you all. Any questions on this item? >> Val, can we put something on Facebook as well?

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>> Absolutely. Once the letter's finalized, we will put it on all of our um you know, our website, social media accounts. Absolutely. >> Thank you. You're welcome. Any questions? Okay,

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moving on to item number 13. Um, I have been working with council member Kaine on this item. Um, this is hopefully a fun item for all of us uh to band together and and do something really great for the town with regards

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to the town's 20th anniversary celebration. We initially wanted to schedule the event for Saturday, November 7th. However, late yesterday, we found out that um Craig I I can't remember the name of it, but there's a huge fun fundraiser that

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>> the Charlotte Hans fundraiser for the PBSO. >> Yeah. And so that's occurring on that specific day. Um and also a lot of our um farmers markets um are operating on

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Saturday and so we kind of thought it would be better to shift to a Sunday. Um so we are proposing holding the event on Sunday, November 8th, 2026 from 11 to 2 um at the Lockxahhatche Groves Park. Um I did speak with former council member

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Shore and notified him um that the town will will you know be separate of the parade. He did um let me know that he will be in town and we'll be moving forward with carrying out the parade on his end. Um we put together some very

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kind of quick ideas. because I know that council member Stevens had mentioned um the Pioneer Heritage um recognition. Um staff will be attending a market style event here in town this

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weekend to kind of gather some information from local vendors. Uh so we will be doing that field trip um on Saturday. I think the main thing at this point what we're looking uh for from council is obviously any suggestions that you may have pertaining to the

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event. Um one of the things that council member Kaine um had brought up um I believe it was it was you that had brought this up so correct me if I'm wrong please. Um is the formation of a volunteer committee um and to get participation from the community. So, we

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were thinking um that we could put something out to the public and give them a deadline um of the end of this month to sign up and they could kind of work in coordination with the staff with regards to setting up um the event um

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and other areas where we could use additional assistance. Some of the deadlines that are proposed um would be again to sign up by June 30th. Uh distribute the save the date by July 1st. Uh include the event notice

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within the BTR correspondence uh for uh within in the month of July. Uh we are looking at the passports um booklets. We are looking at kind of different options versus uh print versus

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a digital format. Um we did find a company called Driftscape uh and I do have a meeting set up with them and what they do is they kind of have like this um like if you think of like a like a digital map uh and then you

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select the company and then you can kind of like you know check in. Um so it has like these really cool features. It's something that we could do for a year long. Um, we could do it for a fourmonth period, you know, just during the period kind of around the event. The cool thing

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about that app is that the second that we make a change, it's it's instant, right? So, once you print something, you're you're you're stuck with what's in print and naturally, you can't recycle it for next year if there are changes. Um, but these are more things that we can discuss um amongst our

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committee. So, I will turn it over to the council. I know you all had ideas on on this event. >> Shouldn't we discuss the ideas we have at the meeting on Tuesday? >> Um I I agree that we should discuss it at the meeting. Um but if anyone has any

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questions for me at this moment. >> Okay. And yes, it was me that brought up the volunteer committees, but >> thank you. >> No problem. >> So many conversations sometimes. >> I know. I got it. >> Thank you. >> Yeah. Mayor, did you have your hand up?

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>> I did. Um, I just wanted to say for anyone who wasn't aware, Robert's wife passed away this morning. >> Oh, no. >> No. >> Yeah. >> Yeah. I just found that out myself. That's >> Yeah. >> Wow. >> Thank you for sharing that with us.

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>> Yeah, we'll say something at the meeting. >> Okay. Um, anything else on this item? Council member Kane, did you want to add anything to this at this time? >> I think you gave a a beautiful summary.

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>> Okay, thank you. Okay, moving on to item 14, our last item. Um, you all have been to town hall multiple times and have witnessed the carpets here, um, and have made comments about

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the carpets. So staff has put together um we received four quotes with regards to the removal and replacement of the carpets within town hall. Uh essentially they would be carpet tiles 24x 24. Um so

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that way if there were a stain or any kind of damage it's easy to you know replace them. The style options range from approx approximately 26,550 to $27,900.

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Um, again, this is an unbudgeted item. Um, so if the council wanted to authorize this, um, the purchase order would be allocated from the town's contingency fund. What what would you like us to say? I mean this is we can't vote or anything

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on this metric. What is the amount Valerie? How much is the dollar amount? >> Um it ranges from 265 to about 279,000. >> Okay. My answer I can't vote but I think we have we have to focus on the

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essentials with many more high priority needs. Thank you. >> Yeah, we can discuss it at the meeting, right? >> Yes. Very good. >> Okay. Well, before we close out this meeting, are there any other questions that you have?

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>> Hey, Valerie. >> Yes, sir. >> I had somebody reach out to me on this item and they they thought if it does go through, they wanted to make a a contribution towards this. Is that legal? Can we do that? If they say, "Hey, here's x amount of dollars." Maybe

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not paying for the entire thing, but you can use this money to help >> with put carpet in the building. Uh Joe, the answer is yes. The town can um accept contributions. Um I think the

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number is anything over $5,000. Um the acceptance of the contribution has to um come from council. >> Will you uh give me that? Um >> I'll give you the I'll give you the reference point for that,

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>> please. just so we're where exact that I can get the right information turned over. >> Okay. >> Thank you. >> Hey Jeff, just make sure I don't it's uh it's not uh taxdeductible. >> Yes. >> Okay. Just just make sure that the

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person knows that it's not they they can't take a deduction on their personal taxes thinking that. So, >> all right. Well, this concludes our meeting. I thank you all. We did it in about an hour. So, I'm very proud of us. Go team. We'll see what happens next

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week at our council meeting. >> Thank you. >> You all have a good night. Thank you. >> Thank you. Good night. >> Thank you, everyone. Have a good night. >> Thanks, Valerie, if you're still there. >> Thanks, Paul. >> Goodbye all.

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>> Bye. Good night, John