I have so much stuff to do c can you hear me are you able to get on Facebook live yet or not I just want to know what to announce yeah we can hear you loud and clear um we still cannot get the connection fine that's fine I just
wanted to make sure I announced the right thing thank you thank you uh we can go live at any time yep right now we be good thank you and zoom is ready to go Zoom is ready it's on
okay uh welcome to the board of assesses meeting for today February it 13th 12th 12th and it's March March oh gosh I have to start over welcome to the board of assessors meeting today March
12th 20125 um in accordance with the requirements of the open meeting law please be advised this meeting is being recorded unfortunately it is not being broadcast live on the public on the Facebook live uh Public Access because we cannot
contact it um but it is being uh done live over the zoom but it also will be recorded uh the recording can be found at the lunberg access YouTube channel after the meeting uh that is https
www.fb.com lunenberg dpublic access - cable d157 42727 [Music] 97535 slash the meeting will be held in person
at this location which is the bolot room of town hall uh members of the public are welcomed to attend this inperson meeting please note that while an option for remote attendance and our participation is being provided as a courtesy to the public the meeting will not be suspended nor terminated if technological problems
interrupt the virtual broadcast unless otherwise required by law members of the public with particular interest in a specific item in this agenda should make plans for inperson versus virtual attendance accordingly for remote participation from a computer please use the link uh I'll read off to you for the
public meeting webinar it is https col us02 web. zoom. usj 81152 22194 again the meeting ID is
81152 2194 you shouldn't need a passcode from a telephone you can dial 888 475 4499 and enter that webinar number that we just mentioned 811
520-2194 with a pound sign if You' have not registered for Zoom you will be asked for your name and an email address uh no participant ID is required just press the p side when asked telephone users may dial star9 to request to speak after joining the meeting computer and app users may use
the rais hand feature to request to speak additionally this is new uh please be advised the town of lunenberg utilizes the zoom platform as its host for hybrid and remote meetings that the zoom platform utilizes AI technology
known as AI companion to create audio transcri transcript wow transcription I know I shouldn't have trouble with that that audio transcriptions of meetings to Aid in the subsequent preparation of meeting minutes and that AI companion is activated the imediately upon launching
Zoom application you are hereby notified that this AI technology May capture audio prior to the start of the meeting Andor following the conclusion of the meeting the agenda lists all topics which may be discussed at the meeting and are those reasonably anticipated by the chair votes may be taken as a result
of these discussions not all items listed May in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by open meeting law I'll Now call the meeting to order it is
638 uh are there any opening comments from the board Mr rabbit thank you sir please lean to the microphone or move it to your face you is there any way we can reduce the volume there's a lot of echoing there is can I ask the technology folks to
turn the volume down just a little bit proceed okay uh two things if I could since they are not in the agenda but they've been part of our regular rolling agenda uh specific to the issue of uh the conference um basically the
circuit breaker just wanted to point out that Margaret Scarsdale sent out a flyer that identified why you really want to use a circuit breaker so great I thought that was excellent uh that's not really anything to do with the conference but go ahead well it was one of the issues
featured featured and one of the tools that we're going to be using okay and the other one was that uh if you've noticed The Ledger hasn't picked up the uh conference yet only because they had some technical difficulties with regard
to somebody showing up to generate the article it's being worked and so uh we'll get some more additional marketing great every chance we get right thank you anything else uh yes uh the other
piece is that the kpis or operational metrics that we talked about earlier uh I had a chance to put together some ideas in terms of our own key process indicators and I'm not looking for a discussion but I was hoping You' take a
look at that and say why don't we start measuring okay I'll get another one for you funny okay do we everybody get one everybody is yes you get one yeah okay and it's just that what gets measured gets done and we're from the world that
has a tendency to uh in our past lives right we meas tried to measure as much as we possibly can in terms of the systems refor systems performances the loads on the systems we initiated a holder placeholder on the website uh now
had a chance to expand on that clarify it quite a bit more I Linda I I just used some of for the fun of it I just used your report this week to uh see what what it would look like to use the right kind of verbiage and I would ask
that perhaps we could uh have this on the agenda for next week thank you thank you and thanks for the work always lots of fun right uh anything from you miss Hammer no I have nothing
I have one thing at the at the meeting on Monday the town um what's it called I just lost the word oh yes with regard to nominating Nom
person that we know at caucus that just old people are terrible yeah at the caucus we did get a nominee for the one-year position that was opening with Mr rabbit's resignation um and that was me we still have an opening as far as I know for a
three-year position and there was no nominee so please somebody out there take take uh take the time to get 50 signatures um we are going to need a third member
right uh that's all I have is there any comment from the public do we see anything on I don't see any Zoom nothing on Zoom I see nothing from the public at this time so let's move right into the status report from the principal assessor okay
does anyone need an extra copy no no ja you need one are you no but I I did go through it okay in detail all right um we received two ab but's lists within the past month of
when we last met um we have received four additional exemptions that are awaiting approval by the board of assessors which we will go over tonight in executive session and to date we have received 126 real estate
exemptions did you say 126 she did okay thank you um we had a total of 37 real estate and personal property abatements uh just as a summary 11 abatements have been granted for a total of
8,796 66 um eight abatements were denied uh we have actually uh five that are waiting additional information they haven't scheduled they were waiting for an authorization from an attorney or excuse me from um a homeowner because an
attorney had filed uh the abatement um so didn't you say one of those five was also not going to be done earlier today uh yes yes yes one of those um five was actually after uh February 3rd was
submitted too late so we can't review it yep thank you so actually instead of five it's four um so nine have been denied so far four are awaiting additional information uh or an inspection to be scheduled and um we
have 13 that are ready to be reviewed tonight in executive session so um we only have four remaining so we will see what the dates are when they filed and we have 90 days from the time the application was filed for you Mr chair
is it possible to explain a little bit what an inspection entails you could take a second and do that yeah I can so as part of the abatement process uh requires an interior and an exterior inspection uh by the inspection we actually take the
property record card we go through it we measure the house um and as we're going through the house we check the Heat pretty much everything is reviewed on the property record card um and uh we also go through and we look at the
comments that were made on the application if um we answer any questions with that we also uh pull sales and we reference the sales um that we pulled from the MLS so and just for the people at home
is that also what happens during a cyclical inspection that's going to be happening around town uh no that is that is different yeah cleal is required every 10 years uh so um they will
well the abatements are the measure is done at that time because we're checking the property record card as part of the abatement process um on a cyclical uh they will be also have a property record card they will be measuring and looking
at the exterior uh they will knock on the door uh if the homeowner does not want them to enter or for an interior inspection that's their decision they're not required to do that uh but the do does require us to do cyclical inspections
every 10 years to ensure that the uh property record card is correct and that uh the assessment is fair yeah and that's that's normal normal yes every town has to it's requirement we have to do a portion every year even though we
have just done a reeval yep it's different than the reval the reval wasn't um that was just looking at sales essentially so thank you yep okay uh next item we received a 125
motor vehicle excise tax abatements so that first motor vehicle excise Tas uh commitment uh that went out we have been very busy our phone's been ringing off the hook we have a lot of traffic in the office so um
and actually that total I have more that Robin did today so that 125 might be 150 just because of the activity we've had in the office uh because I did this report as of the writing yeah as of the writing uh Denise our data collector still continues to follow up on the
building permits uh I have submitted um some more maps to C I have not heard back from them we did have a linking issue with the par being linked from Vision appraisal to Cai and vice versa
uh so I am waiting to hear how many Parcels are are not linking but we are working actively to address that situation and um and also when um Deeds come in we do have additional Parcels I
actually had two Parcels today that um need to be added so um um but um again to kind of expl explain the issue uh of why this is happening because we didn't have this issue last year I think it might be the
fact that the maps were being updated on the wrong computer in the office and or Ci's procedure has actually changed the way that they're they're up doing their updates um in in addition to that there's been um new Parcels that were
not received in the assessor's office from 22 and 23 so it's a combination of probably all three of those issues yeah but I will um I just think okay you've just done some really good homework on something that has occurred and you've
identified these five possibilities and you kind of want to do some sort of a root cause in terms of how do th those occur would it make sense for us to try and fire up a corrective action response system that says we're going to record what happened so the next time it goes
through we have checkpoints to make sure that this doesn't happen again otherwise it's going to be a lost learning opportunity well I think CI I feel pretty confident that they're going to resolve the issue uh at this point I'm waiting um uh the mapping issue is
actually going to be something that as far as making sure that we're getting plans that's something that I am going to address uh because we haven't been receiving plans in our office so when Jack uses some of those buzzword what he's really saying is we need to document what was wrong yeah and
document what's supposed to be done so bottom line is that's what we're trying to do so you know he worked in quality so he TS talks in terms of quality terminology apologize but the rest of us it's just identify what was wrong
M fix it and then document how how it's supposed to be done right and that's really what we're looking for and and make sure those documents are then available to Future generations of assessors check thank you thank you right well it's just it's a lot of times the the
terminology throws us off and when we're talking about what we're really doing it's it's pretty straightforward yeah and that's stuff we're going to do yeah and we're working with I mean part of the problem is with Cai also so at least on our end we're taking steps to correct
it uh and resolve it so hopefully it doesn't happen next year and we expect as a vendor they're going to do this and in Jack's defense I think historically we haven't really documented when something's been fixed I don't mean we I mean the the office the whole process there's no
documentation on our fix so we need to document the fix and keep keep that right in front of folks right and if and if I could add to yours your you don't have to do this all yourself we have the right to go back and ask the folks that are generating this or the problems that
they had why did this happen can you give us a response what are you doing to make sure it doesn't happen again you know and uh not pointing fingers but there's usually a contributing pile of contributing factors is very rarely just one or two it's usually a dozen at least
and so ask them into the problem bring them into the problem well yeah I think she's doing that we have done that we have resolv the issue with it being updated on the proper computer it's updated on my computer uh weekly so at least we know that's being done correctly yeah it was updating to CJ's
computer which is probably the reason why we didn't have any issues last year with this because it wasn't something new everything changes and we had no issues with the butters list but this year for some reason I think it's something on their end as well and C
they I have been working directly with them and they've been very helpful so and as long as they if you can ask them document it and tell us and tell us how you're going to make sure that it doesn't happen on your end again yeah you know yep we have actually started a
lot of those we have in the office you haven't been in the office lately but you should see what we've done we have stuff on the one drive it's very organized we've stuff filed it's it's amazing we we've made a lot of Headway they've really made a big
dent in the fire hazard that was the closet honestly it's huge Dan you mean we have the smell went away the musty smell went away too that was a very important corrective action yeah it was yeah we okay okay thank you um thank
you and then um uh Robin has actually sent out second request for chap to land if people did not return their application by March 1st uh and actually the three ABCs as well uh we've sent out a letter uh giving a deadline of April
10th so if um if we have not received a uh a chapter end application by April 10th the parcels will return to the full value okay is is that a policy that we have to vote on that we're essentially twice as it and uh after
that you is no hope you're going to get hit um we we could document a policy you can document a policy if you if you want right it's I would think it's the deao policy but we we probably should document we going adopt that as yeah yeah two times and that's
it so we've been doing that we've also been going through the Chapan to make sure that there are leans and Robin is doing research on the registry of deeds and we have found some uh Chapan Parcels that do not have leans uh I don't have
the exact total yet cuz she's still working on it but that's something that we're going to need to request because every Chapan should have a lean so I think that might um have been missed in um and in all these and if I could add
every deferral is going to have a lean place with it as well we don't have any deferrals I haven't any an update we still not gotten an update so yeah we're not okay um and then uh Vision appraisal will begin cyclical inspections on March
18th I'm sure everybody is aware I've I've heard that Facebook has gotten comments uh so this was a letter that was uploaded to our website sent to the police and um there will be one restive
representative from Vision that will be going out uh I have his car his license plate identified and um just a question back to you why were we not involved in the development of this letter
um I'm sorry I I I just wrote it and um yeah just because um it it comes as a surprise to us not not that there needed to be a letter yeah but that this letter is out out there it needs to be mailed to specific individuals but I think it
also wound up published on our Facebook page or someplace and this is communication from the board that isn't from the board because the board hasn't seen this Vision had requested that I um this is their standard all reasonable it
just yeah the we for future reference we need to be involved in anything it's going to be Public Communication okay so thank and thank you for doing it yeah again it came as a surprise so so okay I apologize for did he already
start no no he hasn't started I I just wanted to make everybody aware cuz he's going to be coming next Tuesday um and um so they wanted that was time sensitive oh I get why where we are yeah just yeah I was um just
concerned with the time they wanted um they actually wanted to start this like two weeks ago and it's just it's just been crazy in our office I had to hold off on it but okay but it this is um not going to be mailed out they they are not going to
mail this letter to homeowners from what I understand they are going the they have a schedule of the homeowners they're going to visit right they have a schedule they they said they are not going to send letters which I was kind of surprised with that um this
representative is going to have this letter uh so um I I really think that's so I I think that maybe what we should do is uh I'd like to go back and see what the contract says because I think they're supposed to communicate to the
homeowner I think it should be done by the street and then because I think there supposed to be homeowner are hoping to do anything interior like people need to know they're coming and also like if there's some random person on my
property even even if they're registered with the lunenberg assessor's office and the lunenberg police department and it's here you know there's a random person in my driveway I'm not looking at their license plate I'm like who is this cuz nobody just shows up at my house no I
agree um they're going to come in next week I actually spoke with the woman at Vision because I I know when we go out we have um a door hanger that we leave there's been some mixed messages about that Vision doesn't like to leave the
door hangers we can leave the door hangers uh but we're also going to be doing the second call back so my thought and this is what I was going to discuss tonight was that they're supposed to maill letters for us I think they should be mailing It Out by Street and I've
done cyclicals in the past and typically the town meals out the letter they give like a two or 3 week notice and then with with that so they're being compensated to do all this and I get that they want to do it in a hurry but they still have a
responsibility to do their job so yeah um if if our contract says they're supposed to mail out letters they need to mail out letters yeah right yeah S I agree with you I thought that was our process well I thought that was too and
I'm going to actually when he comes into the office I'm going to clarify that um first thing is look at the contract because if they're not called upon to do it in the contract then we really have a leg to stand on for not putting that the the the other thing about this is that um
we Janice and I are going to be handling the call back so if someone isn't home and I guess what vision's going to do is at that point they're going to mail out the letters they're going to mail out the letters after for anybody that they
didn't reach to call our office and then we're going to be getting the phone calls and making the second inspection MH so they won't be doing the second inspection but I just I would just urge him to do that because um there are people who are way more reactionary than
I am well no I I did have a a town employee come in today and said please don't send them to our house and what we will do is if people do choose if they want to call us and tell us I don't want them coming on our property we will notify
Vision that they're not allowed to enter the property they as a homeowner they have that right but my thought was if if they're only going to send out the letters after they make the inspection and then tell them to call our office we're going to have to send out the letters and I think we should
send it out by the street um not this letter but another letter that we can write up um just saying that so do the research we need to do and we'll figure out what the next steps have to be from our office yeah um he will be coming in next
week next Tuesday to uh pick up uh the um the streets so at that point I'd like to kind of make a schedule with him as to what day he's going to be on this street from my understanding I believe
at this point he's the only one doing the inspections is 500 of them to be done even if you can't nail it down to the day yeah you can nail it down to the week or just say it's coming in the next couple weeks that gives people at least the heads up yeah I don't want people showing up at someone's house and
getting bitten by a dog because they right well there have been break-ins and a lot of cars are town this letter was just for the police just put on the this isn't being mailed out to anybody but we do need to make another letter that's going to be mailed to the homeowners so if uh I will get
the streets once it gets put on Facebook like everybody in town knows yeah mostly if you're looking them by the way Linda that's also a good indicator when you send a letter if you measure it's an indicator of future performance or where
they are mhm so if we're getting you know 100 letters a week sent out that's good we know we're on target yeah if they only send a letter out every so often not so good we know we're not doing really well so it's a it's a good
indicator and uh I thought we had it that's just it well well we I will next Tuesday when he comes in I'm going to hear more about what the plan is as far as the streets yeah and at at least at that point I think a letter should be
sent out to these residents by the street and again if we have to do it we'll do it in our office I'm I know we are paying for a letter but uh and I know you were doing it in your prior life I was I I read the letters I I stole the letter remember that I stole
the letter yeah yeah I have done cyclical so I understand the whole process and uh it uh and very sensitive to homeowners mhm yeah we've got complaints okay okay thank you yob
um let's see so um I do have three chap applications uh if you want to review them or these are new we've not seen before okay yeah actually I take that back just two
we only have two one of them was supposed to come in and it hasn't that was on my initial list so I don't know if you want to review them now uh they're not on the agenda anywhere else so this is probably a good time okay all right this is the first
[Music] one and that's public knowledge public information so we can read off the [Applause] address I think that's um Recreation that's for recreational
land of they have have AC um they have 8.96 acres and they have yeah it's not due till what October 1st yeah they'll actually have to um no actually it's um the December
chapter Lan was extended okay that's actually yeah okay read it does this include the lean already or not does it what include the lean um no this is just the application
at this point this a be very beginning stages yeah I actually uh did a roll back today um for 100 um towns in Harbor and I was actually able to get a kind of like a template from rea's
daughter in lemonster which makes it so easy to calculate all the um the roll back taxes oh that's great the interest yeah so it's the chap there's so much to this chapter land and cooperation between communities what a yes we we all
try to work together so yeah it's a lot of there's a lot of uh detail that's a great model for inside communities as well yeah it is wow this is the next one I put little
notes uh that he filed and he wouldn't be uh this is a 61a so we couldn't get this until uh the 26 or FY 2027 oh so this is we don't really need to vote on these because we're going to be signing them yeah
that's our vote yeah this is a 61 wait a minute so [Applause] where are we where are we signing them no he he would fill out on its agriculture but he didn't oh he didn't
he didn't fill it out he didn't fill it out as far as I can tell we're not going to be signing these to fill it out I think so we'll just have to unless are we signing him here because there's no not three lines he hasn't filled this part out yet well he filled this out but he didn't
fill this out but I guess the most important thing about this he does specify this yeah so he has to be farming for for two years mhm you can't do it yet he wouldn't qualify actually till 27 yeah right so
yeah he can't do it yet no he has to um it wouldn't be until 626 yeah and then it would be effective on the if it's approved 27al 2027 so has he gotten a note about that uh we did call him
okay yeah so this so let's talk about these separately yeah okay so this one I think we need to take a vote on approval or not right yep it doesn't have a place for us to actually sign it unless we're supposed to get all our well that says
date I can write really small but can we see real small are we are we in support of this one for recreation that's 8.9 Acres on addresses Island oh Island I thought you said Highland and I thought it wasn't Highland it was Island Island Road yes
is there a motion I'm sorry uh can you repeat that a motion to approve um putting this into chapter land on island oh that's talk 8.9 acres for recreational purposes
second any further discussion on this one hearing none I'll vote I I I we can go ahead and sign that okay where I don't know you said this plent I think here that's going to be my mission
to redesign some of these State forms so sometimes it's so hard to follow MH and just the way that they're written right especially on our exemption there so many places to to right when you voted or when you sent things so
disposition application so we have to say granted all right yeah and today is 12 of March March 12th January February March that's [Applause]
three you go grabb [Music] it can I steal P you can actually I was going to send it across but you were talking like I probably shouldn't talk with it in my wait talking it's probably rude for all of us to have been doing up sorry it's dry here it is I like that
answer as is the subject matter like I said there's so much involved with this chapter land it's so the second one is one you're going to hold off on because it's that one's just 61a he has to wait the period anyways cuz he has to to farm for two two years
uh so it wouldn't be effective to 27 but you could approve it he just has to that's just what the 61a has to wait why wouldn't we approve it when he when he's done two years because he well he's applying now it wouldn't be effective until technically 27 why wouldn't we
approve it then we you can approve it then okay let's have him do that because he does not meet all the qualifications today and I don't want to sign something that he's qualified for today so this one things can change we probably couldn't even this was actually received in June of
24 okay so so in June of 26 he applied again so I will just bring it up next year y he just has to wait he just has to wait the 2-year period so that's why we're stamping everything yep okay and
you can give him the one yeah and he has an incentive to do that so yeah yeah MH okay um the last department meeting that I had the the town manager had asked that
um every uh Department had do Department goals and procedures and policies and I just wanted to give you a copy of what I submitted to her last week I made up some of what we've accomplished in the assessing off
office is there a third you can just keep that copy but so that just gives you an idea of what what we've accomplished in the office [Applause] so rather than us sitting here and reading through this today we'll read it
and then we'll we'll if there's anything we want yeah potentially change so we can do it next week mhm I just wanted to yeah to cop you all on it is that okay with the board yeah that's fine that's good thank you thank you there's more time um and my last part is the goals
for next month um tuning inspections can you to track the FY 2026 growth uh going to continue to um schedule the abatement inspections hopefully finalize the real estate
abatements I'm I'm hoping um in the next couple of weeks we can do that and uh update the FY 2025 uh chapter land applications and vision that's what we're trying to do now and that's it for the
goals great thank you thank you any further questions for Linda well moves off on off this subject she's not moving off right um review and approve minutes ready I've sent some minutes off to you
folks I believe that Sarah has sent some minutes off to you folks us folks I read through all the minutes and didn't see anything but I did print them do you want a copy of the printed one to read through it's usually
on SAR I still didn't get them there no on the email on the email you sent over an email first email the very very first email first email that went to your the your personal G oh is that why I should be looking oh God they went there by accident and then I got
forwarded to you so it should be it's still should be in that chain you should okay yeah I just when I when I went to well maybe not because if I responded with a reply the forwards don't come so he may not have gotten the forward forward didn't get them and then you sent a reset and and you told us we got
it three times so let's let's I attached October twice it's a good let's um I can resend those to you yeah it sounds like you haven't been able to read them so we can vote I tried I really did try I know you did I know I know I I didn't get to everyone had a chance to reach imagine
that you work for a living and you do all those other things and you're a full-time mom anyway I didn't send I you do afternoon bless your heart has everyone had a chance to review the minutes of October 16th the ones that were most in
re on yes any any feedback was fine with the minutes as written I'm fine with it I hear a motion motion to accept the minutes of October 16th as written some moved all in favor I
I thank you February 5th 5th all right I had no problems those twoo no problems with that I move we accept the minutes of uh February 5th 2025 2025 2
all in favor I I jeez um do we have any executive executive session I do so what I've just discovered is that um minutes from executive session when
they're approved can be approved for release if there's nothing in there that's uh a person of nature that would be executive session person or site specific so I don't know what the
minutes say but we may be able to release these for approve these for release some of the ones that we've been collecting over the last two years yep uh probably need to be accepted for release but we haven't
had a chance to go through that yet we just discovered this was the process this is February 5th uh as long as there no long currently relevant no they can be relevant the question is once once in a a abatement has been
approved it's now public record so we can even release that we're just listing what we listing what we approve exactly the the way these are written we are not talking about any specific site okay you'll see it in a second Y and then this is for the the 19th of February
okay and do this for a sec these are also fine nothing personal here so the motion will have to be to approve for release or not I motion to approve for release the
minutes of February 5th 2025 executive session as written I have two you get two Mr chairman just a quick discussion before we vote
um these minutes should include the some of the reasoning that went along with it along with a decision um if anyone has that information they
can add it to the minutes I did I don't I don't even know I can't have a reference code here so I'm just thinking in the future perhaps I'm I agree okay that for the future yeah we probably ought to document reasons on each decision that
is made yeah and the thing of is they all have control numbers too when they come in at least the other baits and exemption all those requests had a control number we could reference that against the control number and then we would be even better
and in other words we could go back and can we do that is does that become personally identifiable down the road because it supposed to not be right it if it's approved it doesn't matter if it's personally identifiable because it's part of the public record okay if
it is denied we need to keep that close to the best what you can do is uh what do they call it when you cross off or black out the names and the locations we can redact now none of us are specialists in
redacting so I can get you the magic marker we could I know who has a magic marker but never mind um sorry I'm sorry um none of us are experts at redacting so we if we have
some that would be disapproved or disallowed or even if it's deemed not granted um um we'd have to redact that somehow so we could approve them not for
release in that case if we approve them not for release they become part of our record until somebody demands them and then we can have them redacted and they can have them this um well it's public record and open meetings and we have to just be aware of
what things we can and can't do this has no reference to any individual so I believe that is for the February 5th as you said uh for release we going to post those to the website so uh was there any further discussion on February
5th nothing that I can add all in favor of releasing the you said yes okay um approving these for release I I okay so this will I don't have a copy of
this electron Al this will have to go to Ellen yeah electronically yep uh we're in the similar situation on February 19th we have no reference to anyone's specific
site believe this summary of our minutes is um could be approved for release if that's what the board wants to do right is there any of the chances Mr chairman that the ones that were denied would go to the
ATB and it would stay active still remain irrelevant well I don't know how to tell what's going to the ATB but we haven't listed them particularly here right right right right we haven't listed their site so I think I think we're okay to release this we probably need to document the
reason for the denial M some separ separately somewhere and keep that we can approve it for not for release or we could yeah we need to approve it I mean it could be pretty we have to keep a a a list of yep
granted so we do have a um just do a spreadsheet and we have a spreadsheet back at the office that has our um and we also write it on the right the uh mhm the information is available it is available just not know not in a way that we could yeah make it public I wish
there was a way that Robin could do the minutes on this uh without attending the meeting and it's not recorded executive session so I don't know if there's a way we not going to record it if you if you have the if you have an Excel sheet that you're working on or that Robin's
working on it's it's one more layer in the meeting but honestly I think there's time where you could just write the control number rejected denied yes no and the reason yeah and then I don't think Robin has a lot to do after that
yeah we do go from the sheet you could just go from that sheet and write it up for you yeah perfect so you don't have to write it so we have a motion on the table release second right did I motion I don't know
I'm asking motion you motion okay I'll motion sure that I move it we take the February 19th meeting and approve the minutes for release for release excuse me I all in favor I
I so this will this is what will go out to the website up against the thing that says executive session having said that in the past when we've had executive sessions and they've been an adjunct to the existing
open meeting we haven't listed the executive session separately so we have very few executive sessions that are sitting out there that are not yet filled if you go back to
the site we just did February 19th and February 5th which neither one of them has listed here in executive session um they're listed there under oh on that on
the website yes yes so we'll have to have another one posted I don't know how she let me talk to the town clerk's office about how that works cuz I'm not sure how to do that we do have executive session from January 22nd that we don't have I think
we may have already approved it yeah this but we didn't approve it for release it release so we'll have to bring that one back up for release okay yeah um I go back to last year we had an executive session on
December 10th which was separate that was the followup to the executive session on DEC 2nd that was not held because we didn't have a quorum yeah oh yeah I I remember that y
yep so we'll have to look look and see what we can find for those executive sessions that are already posted okay the meetings that you held for the neighborhoods MH we are supposed to do minutes for which I've sent out I have
had a chance to review it but Mr rabbit has not make so if we hold off on that that'd be great those are for the dates of uh not posted June 24th and October 15th October 15th was posted they both
were posted October January June 24th I see nothing out on the website for posting I I it I for the record it's not on here so this is our it was definitely official yeah because Zoom it I
know you must have done it because you got Zoom um so we need to just get another copy of that so we I'll double check with the town clerk's office about exactly how we go I might not have known where to post it this this was it a working group gr was it a
subcommittee but if it didn't get submitted to the town clerk then it didn't get posted so we're learning as we go it did get it didn't get posted to the website by the it might have been a question of
where to post it under which folder but right so anyway anyway with October 6 16th I did it three four days in advance we have I sure you did we have all of our
open meetings minutes posted for 2024 we are as up to date as we can be on the open meetings for 2025 we have not yet received the minutes the the draft minutes on
February 19th for February 19th so October 2nd already done or open that's been I'll take that okay so we're trying to do a couple things here um make sure that the up the lists are updated the ones out at the website
um that we keep the list as short as possible here for what's still open to be done and uh make sure that we fulfill the requirements of the open meeting law and Public public record Law so thank you than you we're in
pretty good shape all yeah that's good going any further than that so we'll hold off on those two meetings until we've had a chance to talk to this to the town CL I'll make sure that these get posted
to the town clerk tomorrow senior means tested exemption you have a meeting again today you want to give us an update on yeah where we are on we're skipping ahead reviewing invoices and oh I missed it you know cuz I love that
[Laughter] part uh I have um I have [Applause] two actually I have two invoices for Cai for the
mapping one is 3,000 the other is 3,400 and which Maps were these uh for the uh CII I no which what maps are they what are they charging us for right oh well the $33,000 one is for the support
renewal and $3,400 one is um the revision of the maps that we submitted for them to update okay so um and that's a total of 6,400 one of them is there an overlay that has
neighborhoods um I don't believe so no okay one of those was sent in November it was not sent to assessing it was sent I believe upstairs here so it's delay
it's over it's delinquent it's delinquent so that one we should pay our bills yeah but I just got that a couple weeks ago i' like to get those submitted have we been taking votes on this stuff or just signing oh just sign
it our signature should be our vote I guess so A total of 6,400 is that what we said y [Applause] now my Pen's not going to work yeah might be one to dra than
you I don't care pass [Applause] you thank you you're welcome was working this morning guess I used it all was this going to go to the warrant
no in terms of no in terms of P due bills no it it just it just needs I did call them and tell them what happened okay so yeah I said there was only in the meeting said maybe one maybe that was
ours what do you mean okay uh they were discussing the warrants the other night like me go ahead and they said we don't think we have any but there may be one and maybe that was the one no it's um well there's one for the exemption
there's a capital request for the the neighborhoods is that what it was yeah I think so okay yeah yeah that was that what is I didn't catch the all the whole thing what exactly was I didn't hear the whole thing but um it was for the stuff
they're talking about that is for on the capital plan for it accessories is the neighborhood is that what okay yeah second one's just C MLS quarterly can't hear Sarah renewal sorry can you hear me now yeah you weren't aiming your mic at
your face I was just saying the stuff that was on the warrant was for the capital plan was for the neighborhood s right stuff okay that's what it
was well um so this was MLS quarterly subscription we have a subscription for the town we do thank god well we actually lost uh Sheila's I know so it was formerly in the name of our
admin and now it's in the name of the town no it's in it's in my name I couldn't put it in the town because that got expired so but I did get the discount I did get her discount it's in the name of our lead assessor
[Music] yes there you go I was glad they honored that price got it is it any more I don't have any more invoices but I have a lot of abatements we're not there yet are we
still talking about the phoning stuff what wait where are we in the zoning signing oh signing okay uh just uh I meant to ask you during your update what happened with the
request to do some hero act abatement thing and I oh um I never got closure the email uhhuh so I actually verified um with Becky and also um with the lawyer of the
day on the herrow ACT is um we have to physically issue a bill because we get reimbursed from the state and i' have to submit that on the mdm1 the motor vehicle
exemption uh every every year I submit that so what needs to be done is it was requested that I remove them on the motor vehicle excise commitment when ites from Kelly and Ryan to take them off like I do with the the exempt the
town exempt yeah the tax like you wanted to take it off the list yes the tax collector wanted me to remove those I cannot do that because it needs to go through the physical process of an abatement um we actually so that we can
be re yeah they need to physically get a bill so that so that we can get our money back so that the town can be reimbursed and I have to take that information and put it in Gateway by April 30th so that we the town can get reimbursed for all of these bills so it
it was an an effort the Tex wanted to avoid some of the excess paperwork but we have to have it documented sure so I did verify that with Becky I also had a call with the the lawyer of the day today to
verify that and it is part of the process we do need to to follow the statute so um I cannot delete those right from um the motor vehicle excise commitment again that's something we probably got to document for future
reference so that we don't get asked again yeah to do something that's not yeah correct there's a few things that I would like to start documenting because there's statutes that I need to follow and good idea they have certain ways of
procedures they have to follow but I also have to follow statutes y and and I can't you know y do things that I'm not supposed to do you think the term lawyer of the day yeah the do is that what they call lawyer of the day yeah they have two two days that you can call from 10:
to 12 oh I believe it's well it's Wednesday but they add another another day it might be tues either Tuesday or Thursday but Wednesday it's every Wednesday so it's great you you go on the website it's a zoom okay call and so what'd you get you get did you get Jim
again no no I didn't get you I got another and he was very informative um Ken Woodland good he's the chief legal counsel so the person we got with last time was is about 100 years old no not
really but literally in his probably 70s uh but he's been around forever and he KN he knew everything off the top of his head yeah it was amazing was are you kidding so yeah it's very very helpful and and um we to take advantage of it
when we can yeah no and the nice thing is he does reference statutes uh so when I call I had I actually had three questions today one of them being that uh and also add deeds and also the assessor responsibilities in regards to billing
too I so it's kind of nice you you referen the statutes that which is we have our law book downstairs so we go right to that now Becky can get to them anytime she wants oh can she yeah I called her up and she was okay let me go check this out but maybe it was a lawyer of the daytime I
don't know but I know that Becky's come back and answered legal questions oh a few different times yeah yeah I don't know what she has but she's a great resource I I call her she's awesome yes she is she really is yeah sorry I didn't mean to take you down sorry but that was
something that was weighing on my mind and I wanted to make sure we had closure we probably ought to document it y I did send another email I don't know if you I don't if I CED you on that no no but this was last
week uh so no I don't know if I did I might have but if not I'll forward you that thank you did you want to go through these uh motor vehicle yeah we have S several groups
there yes well tell us what we got okay Group by group I guess y this is 11 baits totaling um $1,174 all motor vehicle
excise a first commitments always uh yep the busiest do we need to sign this in thre um do you have the stamp if you if you could sign them that would be great we don't have that stamp yet we do have the stamp I could just do that if you want
to just put okay and I can stamp it yeah I do okay I really do okay just date it and we'll stamp it with her thank you and we do have that documented from last mhm this actually should be on the
minutes for the mhm the 19th when they come out put that stamp to good use it doesn't have separate it's just going to be in here so do you need me to do anything else on these sheets do
youall want to look at them Noe [Applause] okay okay say how many is this and how much this is a it looks like 30 of them for 1,400 bucks yeah yeah 15
$1,494 A9 I said [Applause] 14 do we have a total what what these will be did you write them down oh of all all no I didn't put them all together what was the first one can add them up if you $1,749 how many cents N9 nine this one's
1,494 92 do you want me to add them up I can just going to write them down and I'll this next one is another 30 and this is for $ 4,781 with a refund of $132.99 I'm sorry what was the refund I
don't know what's the refund for oh I think that's if they paid we don't that yeah it's a little munice yes that's from munice I mean we do we don't really care about that call I just stamped my
gum in the into the mic sorry everybody okay did you get that number I did the next one is for another 30 are we signing them we're going to stamp it we're going to have St oh that stamps through okay we we at the last meeting no I didn't know if we'd get
received was that the 19th yes that was the the 19th we voted to allow right I knew that I didn't know if we had the stamps yet how much was this one $4,910 57 C I totaled them but I have a total of
$1,638 we'll see if that works 16,000 what $1 6,638 see if I get the same thing see if you get the same thing are you going to use a calculator or add it up in your head my head okay you here's another one 1,400
36 1436 what 45 thank you you're welcome and is that the last batch this is the last batch it's $2 23394 2339 and what and 4 cents
[Applause] looks like Wall-E with a [Music] spork yep is that right yep [Applause] so it has all our names on it so do you just redact Jack Jack every time now
what's that when Jack leaves us you're just going toact we're going to yeah we're going to have to get a new what am I getting next time we get next time we get uh I got the number um next time we get stamps we'll get them individually
yeah yeah we do need to do that because our terms end differently y yep again if anybody out there really wants to have this kind of excitement you can sign up
for 50 signatures is all you need yeah do they need 50 you have to have 50 it's good practice for when you're signing 50 times oh God what you have sign 50 different names
yeah now the assessors will if no one puts their name in right well then somebody might get elected they'll appoint somebody wouldn't they somebody might get elected if you would like to be written in I can do that for you that's hope oh I I already know the name I'm going to write
in I yes L Franco too I asked L Franco tonight well he didn't he didn't have any interest he said he's probably watching though he did mention something court and the speed
dial yes so we're all done with the um billing excise abatements yep and what's next the next is the senior means exemption the oh you're you're done with signatures we're all done with signatur okay thank you we can jump forward to the thing that I was trying to jump
forward to way too soon yes we had a meeting tonight it's actually um it I called it 39 H 3911 that was what it was in the house but the real bill was 333 333 oh is it y okay I've never refer heard it referred
to as that I know should I be referencing this in the future we'll probably I I'll change the h or you going it's not H it's just the 333 I don't have the nure for me but it's 333
okay so designed actually a flyer uh we went through that tonight made some changes uh and also we have just an application for the summary sheet so we met and went through
that uh we will have to schedule a time to vote on uh an income and asset limmit yep that the board of assessors needs to vote on and also whether or not we're going to use the average single family home that was
determined at the classification hearing or if there's another value of a assessed value you'd like to determine so that's another vote but we're you'll you'll bring all that to us though right yeah yeah so do you want to do that you think they'll be ready for the next meeting or not it's
it's only next week yeah I want just to say it's it's coming up quickly so we can do it um yeah by the way I did forget to put that on the upcoming meeting we do have a meeting March 19 19th yep we'll talk about that when we schedule the meetings yep so I don't know do you want to discuss this on
April 2nd maybe or your your update was you had a meeting today you made a bunch of changes to the form you made a bunch of changes to the cover sheet you made a bunch of changes to the to the flyer great thank you very much I think that that's really all I was hoping we could
get it's moving along quickly I think so it feels good Y and and and you have a temp tentative schedule you said something around uh September 3rd this year yes okay that's going to actually have to be the deadline that uh people
submit these applications because uh it has to be it's going to be determined it's going to determine uh the tax rate know we need to know in time and I think early September is a good idea you probably ought when you document the process you probably ought to document
it for like the first Wednesday in September yeah because Mondays could be a holiday so I know that that is a Wednesday so if you just document as the first Wednesday in September for our Target then we're all set because you know people have a chance to get it in
here on Tuesday or Wednesday and they don't get it by then they miss the boat yeah mhm yeah so it's going to function some of the things are going to function same as the the other exemptions we have with the exception of this having a different
deadline because this is going to determine we need the levy amount and we can't exceed 1% of the The Levy right and and it determines the tax two two different tax rates one for them and one for the not people who aren't well what it's going to do it's going to the
maximum exemption is going to be 2730 which is the circuit breaker that's the maet that's the ma we might not go that high depending upon how applicants exactly so that's what we need but what that winds up doing is it it sets a separate tax rate for these
people essentially because they are now being taxed at a lower rate and everybody else picks up their balance so we're really we I don't know if it'll have to look like two separate tax rates but it's going to essentially be two different tax rates well they I'm sorry they will be I want to get back to you
that's right they will not get taxed they will not get taxed at the same amount they'll get this that's what I mean so they'll have a different tax rate and it'll be the burden will go on correct to the other tax payers correct so when you move tax this is the overall tax levy when you move the tax levy to
somebody else that they pick up the burden now you essentially have two ta tax rates because the people that get the benefit we will'll have a different tax rate essentially and they don't we may not call it that but yeah they're just going to get the yeah I don't know how
that's going to work with the well we're still working on that but that's a good question because that came out well they're going to get it's it's an exemption but I don't know if they're going to be taxed whatever the it's the tax it's a fixed amount exemption not a percentage so it
is the tax rate deal it depends upon the value of the house oh my God right but the there's two prerequisites yep they um they must have been granted the circuit breaker income tax credit MH and they also um must have
qualified for the elderly exemption the 41 41 yeah right so 41 those are the yeah which 41 well we're calling it the elderly exemption that's calling it well yeah so since we've adopted
41d yes it's 41d anyway I'm I'm happy with whatever but it's been pointed out that yeah go ahead Linda finish your part reason the legislature didn't specify 41 C versus
41d is cu we we hadn't accepted 41d at the time well it was specified as 41c so but we've now aded the town has adopted 41d which basically replaces 41 C so
it's 41d now so and if somebody wants to change the rules they can do that but I don't know how you go do that yeah I think it just automatically we'll we'll apply it that way and see what happens okay sorry Mr rabbit you started to ask
a question I interrupted you and I would like I want to hear Lind I'm just going to fill in around whatever you you you had missed uh essentially we came with regard to the income the discussion was let's try and make it consistent with the circuit breaker so let's not confuse
it so I owe you the new numbers for the the circuit so we're going to follow the circuit breaket income I I don't know depending upon when we meet if you want to follow the same guidelines for the asset whatever the asset limit is for the circuit breaker um we've looked at
other towns uh I think it was the average on the application I put maximum maximum assets cannot exceed 275 Now by assets that doesn't mean doesn't include the home doesn't include their home a second
home it includes doesn't include their first home first home doesn't and one vehicle one includes second homes and and if you have a collection of cars we they part of your asset we only count one we only discount one yeah yeah that's correct so
okay uh there's a little couple of spelling things that Tom pointed out and uh the essentially we reaffirmed that uh it's the resident has to be 15 years here because it's a town discretionary uh and the maximum return
the person can get is 2730 which is per year which is the 2730 came from the circuit breaker there you go yeah that's what I'm trying to okay I and uh the maximum exclusion for the
residents we're you're going to come up with a number the average we had the discussion we didn't we didn't want to use the conquered number because it's like a oh you're talking about the assessed value of the home yeah yeah oh maximum excluding the
residents so we need to come up with the income income minimum um income asset and assessed value first home the first home yeah thank you great progress I
appreciate the work that you and theam more more there's more there more there's more that we we need to hear about today or that she's just going to put in uh I just that uh the question is the circuit breaker uh if the we're not going or they're recommending
that if you don't have a circuit breaker and with your tax returns we're going to not accept it but that was the that's what the law says but I'm I'm going to research that that's what the law says I have I can tell you what Becky's telling me and I was able to allow when I did
the re if I wrote this down she if you don't have a copy of the law then don't read anything else to me I just want to know what the law says and I read the law La email I'll ask her to re to send that because she allows them to
essentially uh provide other documents but Jack we have this we have the we need to go by this Yep this is so this is we need to go the tax but they do allow uh Alternatives Becky was
telling me in either case other towns yeah I'm most concerned that I've got a lot of folks that don't fire taxes if if you can get email that to all of us and that that is the law then I'll consider it okay but
it but for right now we're going by this right right right but we do have the right to override some of the stuff no Yeah we actually do okay I wrote this are we going to vote on it then uh not yet if you could if you could hold on hold on uh was
there anything else we missed I think that's it 41d c d he loves that circuit break he yeah the the challenge is going to be how in the heck are we going to figure this out because we don't
know when we're going to get the all the requests in by September 3rd by September 3rd yes we do know by okay by no we don't how much too late we don't know how much we'll know then but but we will then we can figure out what we can
type them into a spreadsheet hit some we got them amount the whole point of getting it September 3rd so we have time to figure it out we can't figure it out till we get them so you can make all the assumptions in the world you want to make but we have we have no data so it's assumption that you're pulling out of
thin air or is something worried about so in either case they once we ass assign them we have to come back and adjust everybody else's taxes to reflect the portion that we've taken out we don't we we need we set a tax rate and their taxes are
automatic and that is like that's already taken out with the state and never mind and the amount that's determined would would be based on 1% of what the levy is so or less however many applicants there are it's the Maxes it
cannot exceed 1% of the taxy and the way the law is written is that we then take it out of everybody else but I know but you do not if you're taking three it can this go up to $300,000 but it's based on the tax like we get the levy and then we
assigned the dollar rate they're already included that it's already moved when we set the dollar rate at the tax hearing right so it just means everybody else is going to go up probably by pennies well that's because it's a small amount cup
of coffee okay but if you have a pile of people that are doing okay I'm not going to worry about it we we can't we can't project the numbers until we have the numbers yeah so the numbers are going to come in on September third or
sooner you you you can um run so you can be here for them you want me divorced you want me divorced um okay um but thank you for all the effort you put in thank you sah you're very ni I so appreciate even
though we argue like crazy that's okay that's we we all have this is a great team and that's what you you don't want everybody that all agrees together you want people that say yeah we're going to figure this out and we'll disagree the new letter for the deed oh next I did read it I read it already I have I have
copy of it cuz I I have a copy I forgot I I get tired of printing out papers okay I know it's been shortened drastically it is what it is it it has it reflects what the Town Council wants
to be in there will allow to be in there no and this is it you want to see it again yeah I've sent it off to you you already I know you have but do I nobody should be surprised anything can I see a copy of it cuz I wanted interpreting indeed right do you have an extra copy
that I sent it to I can send a paper copy just for right now so I can look at it okay sure does that one say board say right oh what's the Rev number the
that's right that's the one okay that's three7 who the right to return incomprehensible deems forid so in in all honestly Linda doesn't think this is strong enough but the Town Council says some of the things that she wants to say we can't say yeah yes and I did speak with the lawyer of
the day about this today I did bring up this issue um or didn't I did okay because my big issue with this and I've been reading Deeds for 20 years I I got to say I haven't had as many deed issues as I've had here
but on one of the issues I have the this property or there two properties that are referenced the wrong amount of the acreage is automatically copied into
this deed right as 27 acres and there aren't 27 acres and my issue is I don't understand how an attorney can just copy that and not have a correction as to what the correct acreage is like I think it's around n or what whatever it is and
as the Town Council explained to me he's done deeds in the past not today but they they were taught to take the old deed and just copy it over because if you change anything from the old deed then it takes a much more in-depth
analysis having said that it isn't right if the old deed was wrong because it hasn't it will never get corrected but we run into a situation where the deed no longer reflects what's what the actual who who the ownership of the
lands lands are did you have that copy oh um thank you well what in what um and what this does it gives us an ability to send back to the to the person who submitted the deed and say I
don't know what to do if you want I can just start taxing you or you can try and get it fixed and you try to get it fixed yeah and if they don't fix it that's what have well then we tax based upon what how we understand it and somebody is not going to be happy
no but they'll come back well what Ken woodwood Chief legal council had stated today was that the taxpayer we can send this letter to the taxpayer and it's really nothing we
don't have any we teeth we can't really do anything it's really should be on the taxpayer because um you know so we understand that it's the indeed but what he did say was that as far as with us cuz I mean we're worried
about liability had putting it in the wrong owner's name or having it wrong he said well there's really nothing you can do because that's what we have abatements for and all this and the the taxpayer should be looking at their property record card and their bill um but we
hope that people come in like I've had a few people come into the office and I'm encouraging them to bring plans I still am waiting for this lawyer to get back to me um on this Sunset Lane I haven't been able to resolve that I am going to send another letter to him um but
um but unfortunately we're we don't there there no teeth in any laws for for us to do anything we can ask them to fix it and if they don't fix it we'll interpret it the way we want and they come back and tell us it's wrong and they can show us how it's
wrong and prove that it's wrong so once they've done that they could take us in the land Court oh good now we can get the deed straightened out but we have no other way to we have no other leverage so let's send this letter see what happens and correct as we
can going to start a log acres to the property a log and and I already notified Izzy and myen of that we're starting a log we're going to send this letter we're going to have a date and we're going to have the names and I'll copy them on it so that
when the homeowner comes in screaming comes in screaming you what do you want us to do and and I'm not talking about the simple deed there's like no way to figure out there's no personal ID there's no address um it's very diff difficult to
determine what it is and by the fact that it's got 27 acres and I'm looking at my map trying to figure out okay and you can only find 22 and I can and I can find like nine it's just I just can't believe that um right but is that a real example yes
yeah it is it's God W there's all sorts of land misdeeds yeah there was a guy at a Super Bowl talking about that was it 20 acres in a mule that's right my mu
died all right so we good so we have the de the deed letter is if everybody is happy with that based upon what we got feedback from the Town Council uh do we need to vote on that being the letter I would move that we accept this
letter as our policy and that we move ahead with it as quickly as we can yeah it's her deed letter I second that Sarah didn't know if you had reservations I was any further
discussion hearing none all in favor I thank you you have a deed letter I know it's not what you wanted but that's government oh it's something you want to see the one she wanted I have a pretty good idea I know what I would write so well exactly she
wrote that that's delete looking at this for hours be a real estate attorney in my next [Laughter] lifetime
okay uh do we skip over some stuff here yeah assessor website is next well no did we neighborhood sting we did we yeah skip that we I'm not sure there's much more for us to talk about other than we
know that there's a plan place that we are going to be getting money planned into the capital plan 27,500 right now is the number uh that is intended for use to help start this
correcting the neighborhood situation that the state has mandated we fix that basically says we have like 3 years so if you say 275 you get 55 you get about $882,000 over the next three years to try to fix it
that should suffice unless we run into something that is just horrendous and at which P point we would have to redefine what the capital plan requirement would be your trying to get
bids on getting this work done with limited success now Vision wouldn't give us a well it's not really their primary no we talked about that last meeting right right yeah but so I think we can
probably take this one off okay for future um until we have something more to report maybe until the capital plan is voted on I am going to um be getting one from um MFS yes yeah great I have to
um actually ask Julie because he had reached out to me good yeah good good good so let's write a really tight um contract receivables yeah yeah end time stamps yeah okay we are down to assess
the website uh you are in the process of trying to revise the how to read your oh yeah there's some numbers for how to read your vision card that like I don't have access to those without you so I
sent another time you can get back to me and let me know okay mhm and then I you'll have a copy of that document you can put in your files I'll highlight the things that need to be updated every year and it'll take you probably 10 minutes yeah right so that way that we we'll have to
work out of Time how to read will always be up to date I did actually notice that the la15 needs to be added to that website so I'm going to actually give Cara a copy of that I think 24 and 25 is not updated on the website for the la15
I did see that the other day Okay so and for those people at home the la15 is uh that's actually when we submit the la4 it actually breaks down the categories the
101's which are the different housing types yep okay land the different land use it gives it like a percentage too thank you y i I do have if it's okay Linda I'll come back back and talk to you in your office about you and I have
had some back and forth with regard to what gets posted where and there's a couple things like how come and you have no control but how come our conference didn't get put in the the town news kind of thing and yeah I don't know I requested that I'm not yeah I don't know
it was but um I did ask caraa I believe that's on our website is it it could have I've I've not gone back to that in a c couple weeks I just got back a few days ago so I think that the difficulty is it's hard to find things on that
website uh yeah so uh that's one thing that it'll get better I think Sarah said it best it's never done it's never it's never done never done yeah okay thank
you tax billing issue oh no I would you like to would like to talk about it yeah I just I guess we'll just well we had the discussion at one point
that it was where where was the cut off and is is it really just the upload versus the create the file mhm it feels like in some situations you're being asked to go more deeply into
munus um and I don't know H how much you want to well I I think the expectation is that the admin um uploads the
file who's AB mean meaning Robin okay my issue is that it it should be taken to one point by the assessor if it's uploaded it needs to stop at that point it shouldn't go any further mhm um I'm
just questioning things because I've been asked to go for training for receivables and payment posting which kind of is beyond well and I think maybe it's just to understand the whole process but um if you're not using it you're going to forget it as soon as give give
yourself two weeks and everything you learned well I I I just think that hopefully we can ey in this out but um I know that and I I did actually question the the lawyer of the day today and he did reference this statute um I printed it
out so you could see it it it just says that the assessa shouldn't be doing you know shouldn't be involved in the collecting and the office of the the taxpayer shouldn't be doing those duties so right you know I know sometimes maybe
do that but it isn't recommended and I have a a statute here that's well we have an assessing group and we have a text and we talked about the fact that in some towns they're so small that they can't separate the two yeah they don't have enough head count to be able to do
separate responsibilties the statute 24 so there'll never there'll never be legislation that tells people that they have to do I read this the last time this came out we did too yeah this so um I can't believe we keep reping this I just think to expect Robin to do it um
and she's Union so I mean well I don't know it's in her her job description includes something that says assist with billing mhm I don't know what that means well but if that's if that's the case then the town manager through the
finance director can ask Robin to help with the billing they can't ask Linda yeah not in her contract that's that's the issue is and it's not recommended by the Department of Revenue but comple I don't know so we need I
guess just some clarity on that so you were going to do some research for me you haven't had a chance to do that yet on oh no and I'm going to ask you about that um thank you okay yeah we we're right yeah so Jack anything else on that
one no I I think we've we've made the point pile of times that it doesn't belong over here and we've cited all this stuff so why does it keep coming back well I do want to say that my concern is that uh I know others towns
that have munus cloud and they had a lot of issues last year and thankfully we had Randy Merc here who's a munus expert right help with the billing last year uh and now I think the town only wants to utilize him for this
upcoming billing cycle in December but um my concern is that he he provides assistance to other towns and I think having him on board would be an asset uh I know we need new bridge but I I don't really feel confident that this
whole issue with munus is going to go away just because we're we don't have the serve issue anymore that we're going a cloud a lot of other it's just if it's on the cloud it means it's on somebody else's server but it's the same it's the same issues and it and and Jack you you asked why this is coming up again it's
because our finance director has decided that that's how he wants it done and our town manager has said yeah do it that way that's why it's coming up our current Town manager yes so the finance director um didn't didn't accept What
was decided at our previous meeting under our Our inim Town manager well I'm not sure we decided anything we decided to put it off until yeah put it off until we've uploaded to the cloud or whatever and the expectation was that
this that the cloud would make this a simpler process and as far as we can tell so far it's probably not yes and so it's again being pushed from the tax collector who um previously had this
assignment to the assessor's office and um it is may I say this of the opinion of this board that and this law here um statute that says it shouldn't be um to do anything other than
handoff yeah that was my interpretation well I guess the question is is you know the handoff is the handoff just as we've been getting the file and emailing it or if it's uploading it that it should stop
there and I did ask Reena today and she said Linda you should not be doing any more than handing off the file and she has done this 30 years but and and that was expressed by oh who was who was at
that meeting it was the the president of the assessors in the state yeah ronon Ron came in with it yeah he was um I I don't know what else we to express that information I mean we had authorities in the
room let's send it over to Jen so I'm expressing it again and she's still trying to figure out okay um that's just as things arise let us know what they are and if we think they are
way past the line then we will push back there's not much more we can do than that other than right now uh other than that right now um like the request that you had on
uh taking the excise bills out yeah which was the wrong request that we got from the town Town tax collector luckily you were able to resist that and and clarify why that should not happen
because it was not in the best interests of the Town yeah so if that's the case we will try to exist we'll try to uh make it clear Express where things are happening that are not in the best
interest of the Town well the other thing too is I'm you know I'm being asked to recommit or a big things if it's not wrong in our C system if there's nothing wrong with the assess value I can't Abate it and in one instance it was just a matter of
applying a a credit on a prelim Bill mhm and issuing it to the actual because the property had been split so but it I look in my C system it's correct so yeah it's nothing that I
can't go into munus and make that adjust wrri checks to your all your friends it just sounds likeing a mun already had that right because people don't want to deal with it but we're not supposed to go in munus and like I'm not I shouldn't be going in and making credits like that
and I had an hour conversation with this consultant and he said Linda this should automatically be done this isn't the Assessor's responsibility it's done right the tax collector needs to apply that credit so I don't know if there's something in munice a report or
something that can be generated mhm by their Department that shows oh okay you've got this credit and at that point you know maybe that needs to be moved to the other actual bill but um
but we do have Parcels that uh dissolve and then they we you know we split Parcels all the time so this is a regular thing that's going to happen so if I could ask Mr chairman you've had conversations with Jen directly in this regard MH okay and you explained it all
to her uh then perhaps the board might take the opportunity or Mr chairman you might take the opportunity to talk to Jen about the implications and all the data that would say we should be going the other direction I I've had a
conversation okay and maybe it's time for the board to have a a position but um I wanted to suggest that um just Mr Woodward that I spoke with today
he said if there was an issue he would be more than happy to schedule a time to have everybody involved and he could discuss this so maybe we can schedule something I would support that yeah
that's a do issue no matter what so yeah I think it's going to keep coming so yeah he suggested that and then Reena suggested maybe to reach out to Chris wilock who's also with the the do but this um like I said Mr Woodward said if you
want to send me an email and you need me to be involved in this discussion I will gladly do that but it thank that's news thank that's the good news yep and it's no one's at fault here it's just we're trying to straighten out the system and and look at it from as many angles to
make sure we protect the town well there's a lot of new people yeah yeah yeah so I just what follow what I'm supposed to be doing as far as with the statutes when it comes to abatements and all that
and you know what as an assessor where my responsibilities are and yeah follow the laws that's Mr chairman if I might move that we have that discussion with the lawyer
and that something it be set up to get all parties involved you know and all parties and let's hear what the lawyer from the do is telling us and then we can all ask questions we can all hear the same answers and uh move on you
know and if it's a function of oh guess what the assessors have to do it we're going to look around and say okay yeah send one of your people over here because we're going to have to they'll become honorary assessors so don't we don't shouldn't suggest that but we need
resources if that's the case I think there might be some confusion proposal and then okay uh yeah I propose that we have a joint meeting with the do lawyer the assessing board and of course
including you're a part of the board as and as well as the accounting organization the town Lo work Finance director Town manager right that's what you're suggesting I yes I accept those correction I want to make sure that's
right yeah thank you so I don't know if we need to make a motion I think we can just ask Linda to try to set something uph yeah yeah um the other thing I wanted to mention too is I think as far as like with a commitment I think there might be some confusion about that when
I make my commitment I physically make that paper with the totals and I get the totals from vision and I have to match what's obviously submitted on the la4 yeah and you know when the file is presented
we we do have from Vision what our total is So when I do my commitment I base my commitment on the totals sure that I have um and then once it goes into the billing you know there's uh we we need
obviously needs to match what was submitted mhm to Gateway so by their definition of commment is probably different than mine mine is getting the numbers that I submit the numbers I need you to prove and I make up a commitment
meaning type those numers and you sign off on it so and then they deal with it inside munice in munice yeah they but as far as and then their idea of commitment is the final process when you know the numbers of what we're what we're going
to obviously collect you know but Mr chairman perhaps we invite Vision to participate in this conversation too because they come um you're the you receiving advice from no I it's just going to muddy the water it just so in my opinion no that's fine so there's
like two totals there's a total of obviously we've got to match what's in la4 and I C has to match what we submitted to do and then there the total of when when the file is done the billing is done that's what we need to collect
so there's two different numers that that we're actually looking at um so Oz's cam theirs is you know but it should be the same number yes well it it it it will it will be it's be reconcile should be reconcile should be able to
reconcile yeah yeah it it should reconcile Mr chairman it will reconcile if I if I could it's not necessarily fair to ask an employee to address uh a major operational issue specific to the
fact that you're an employee of the town and the town manager oversees your activities as well uh we have a concern as with regard of the board and uh so in terms of setting this meeting up
Ryan where you going it's on you set this thing up don't get don't cause Linda to get caught up in in oh you think she's I see what you're asking oh where you going up um yeah okay well I think we're going to have more meetings
on this and I think like I said I I think it probably needs to determine where where the cut off is so there'll probably be more clarification cuz like I said I think I think there's that's really the issue is where's the cut off
we we get the the data from vision from aam file I submitted to deal we have you know our numbers there then that file is taken normally we email it
to the tax collector it goes into munice and when everything's done you know yeah it it reconciles but I verify before I give that file I have to match right I have obviously and honestly I appreciate
you bringing it forward to us as this is this this is a major system hiccup or a break point an opening to cause an error so I I appreciate you coming forward yeah well I wanted to mention one other thing we do definitely
have a bridging issue so the the way that the data goes over mhm isn't we had duplicate parcel IDs so there's more digits in the vision parcel than in munus so those are issues that need to be
resolved and we have asked if uh we asked Randy Mercier if there's any way we could reduce the number of digits in our prel ID because I guess lemoner has really shortened theirs um but he has indicated that it affects the
his the history so you need to have the history immun so I don't think there's any way we can shorten the parcel ID but it is for for us when we look stuff up there's so many digits it's easier for us to look at up by address you have to
have a big for each one of them so it's so the parel ID is really a a big thing but viewer errors are going to be generated as a result of shortening it up and it'll go faster too so it's an
efficiency issue it's a quality issue it's an easy use issue and we just need to figure out how to make it go from point A to point B and you you look at every manufacturer in the world they all have so sorts of pointers this this product is a widget
but for these guys it's a widget plus something else and something else but they use a core number yeah and that core number tries to keep it as small as they possibly can get it yeah okay I'm sorry no I can't solve it here yeah I don't what I can do is I'll
try to set up the meeting you need to give me the name and contact information for the attorney that volunteered his time mhm even though I know it's not volunteer he's getting paid but he's volunteered his time more than we volunteered his paid time he's he's volunteered his paid time yeah
to work with us and be clear yeah that's nice um and I'll try to arrange something yes for the group of people we just mentioned thank
you filling information overlay no 2026 overlay I have that I just want to point out that we haven't voted on the overlay yet that's correct it was representative we've had some
this is current people who have indicated that they thought we voted but we haven't voted I think that happened and then we agreed to a number also um so and it it's occurred multiple times in multiple meetings so this is the amount this is broken down by the Year
this is for 25 this is current we've we've um our exemptions have um total are currently total 128,648 we just added whatever the
number was right so oh that 80 8700 I mentioned earlier yep yeah but this isn't what we actually chose to chose to raise we chose to raise 75,000 last year Noe no
we asked for 120 we asked for 120 we were told it was moved to 127 and then it became one it came became 202 and I don't know how that happened and with Carter not here I don't know how it happened and I don't never told us yeah we never heard about
it but anyway it became 202 we've spent 12289 mhm plus another eight cuz we had those things in the ATB some of them were ATB yeah uh we
also uh released 25,000 yep that's so the balance for 2025 is 48,000 if we just took 8,000 off there it's about 40,000 mhm we already had an existing
balance when you add in the existing balance to that to that uh 48 to the 48 we were at uh $795 in the overlay account there was only one overlay account there's not an annual overlay account there's one one overlay y right
so that n uh that 795 which is now 787 because we just took out eight oh yes we just did we just took out eight with the and we will have more 13 more that we will be discussing tonight so we have more so that we don't know the total we don't know what the new number
is going to be when we're finally done right um so we have plenty of money set aside in the overlay account yeah we have enough money in the this
year's request and the question is what do we expect next year now having said that before we go too far we had 440 a couple years ago we had about 44 last year we have 38 39 37 this year so I think the
norm is somewhere around 40 as cl to that 40 abatement request applications so we need to be able to make sure that we we have enough money here to support those abatement
applications we also probably need to make sure we have enough money for some of our other exemptions that are new yes we've increased our exemptions liability I'll call it it's not really liability but our exemption possibility MH because we've lowered the
age we've increased the amounts income we've increased the asset the uh assets and income U so there's a possibility that we may be expecting more use of this account for next year
so the question is how much how how much do we think is enough knowing that we have some in in in our savings account that we could work some down if we had to I mean when I look at 2020 2021
2022 those are all between you know 125 and 140 yep yeah and well even if we increase 10% from from the high number in 2021 140
that's what 10% of 140,000 this shouldn't be that hard it's 14 more 14 more 154 154 having said that we are at if we had 202 when we released
25 yeah that means we're really at 170 177 we spent 128 we're going to spend more where do you get 177 there take cuz I add 128 to and 25 and I
get 15 you take 202 less than 25 least yeah but I'm looking and we have the exemption and abatement amount so I know I know I know what that I was but we the number that was submit that wound up being in there for the overlay for
this year yeah was 2028 right mm agree we leased 25 of that saying we had 175 so we had 175 to spend we spent 120 13 129 yep plus another eight so 137 so that means we still have 50 which is
what we thought we had for this year yep so if we were to do the 177 is again and we expect some
more exemption usage of the overlay account I'll call it yeah then maybe we're looking at a number that's bigger than the history and the history remember was the higher uh eligibility age the lower uh assess assess value I'm
sorry assets the lower income so we we've done a bunch of things to clean up thank you Mr rabbit our our exemptions offerings I'll call them offerings so it it just means we may use more than we've historically
used so it feels to me like and I would make the case that we could do somewhere between 175 and 200 and not feel bad about it right yeah I I think that's correct M Mr chairman where did the 20 how come the 20 showed up what's that exemption
abatements the 20,000 20 oh in 2024 oh yeah no where did that come from I don't know that's way out of line with anything we ever done I noticed that too I don't know this was a report that we got from the fincial director
yeah yeah that's that's wrong I can't I can't create the report for him I don't know where that number came from and there's no explanation of it in this report either right yeah right let's even if we were to assume
that there's a we've slipped the digit well that's a possibility and it was $200,000 that mean we still had more money raised we 33 left right we still have 2113 added to this so our our 795
would be 695 so all those numbers still say I I care about that 20 I don't care about that 20h but you can certainly ask well is are they using that number I don't in all their calculations they went over
the select last night I don't well know what that is there there're what the number they're using for us is this number that was proposed not by us right and um by Statute we're supposed to to propose it we're the
only we get we get to define the overlay amount and that's and and all the rest of it is noise yeah so honestly doesn't matter what I don't care yeah honest yeah honestly I don't care so I I made a
case for somewhere between 175 and 200 I'm happy to hear conversation around that or some other numbers but I don't want to just continue to go down rat hole Yeah well we according to this there's still eight approximately
787 787 th000 and are overlay mhm and we've added [Music] things I'm comfortable with doing 175 and I think even if we go over
there's still that amount in the overlay you have a different number you oh go ahead and then there's money to go back that's not that's not free cash well but it could be it needs to be part of the operations it can be part of the operational budget
yep I don't want to I don't want to be greedy I'll call I don't want to take more than we need too much in there because I don't think we're going to need quite that much I don't think we're going to need $250,000 I mean we except for that really bizarre year
yeah which bizarre is an understatement um we're not I don't think we're going to use that much I think it's and and we have an overlay for the case when we're
wrong and it's a sizable number oh yeah they they were scrambling last night for $330,000 I mean they were dying for it yeah so uh what what they were talking about last night was like $250,000 don't think
we need $250,000 I think we ought to offer to the town that we will put a smaller number in there because we can absorb if we're wrong we can absorb it pretty readily out of the existing overlay and then the next year we deal with if we
need to we can deal with that new number well and then we'll have at least one year under the new regime of exemptions ex well appropriate appropriate asset limits exemptions colas Etc yeah you know the only
thing I think go along with the 175 if if it if it's a problem and we can always point to the fact that you told us was only $20,000 last time so what the heck is going in 2024 yeah maybe we should ask this question why is this so
off well and perhaps it's an oversight a mistake and someone's just not looking at the trying to read the lines I don't want to guess about it no yeah but we have other we have other data that actually makes sense so let's just
go like that and hide 2024 well we're going to hide 23 as well well yeah so when do we have I can fold my paper in multiple ways look at that oh they've got to have it ready for next week cuz they're going to the warrant sure I we need to decide
make a motion that our overlay is $175,000 second just to be clear I think that's a very safe number uh we may go over it but we wouldn't go over it significantly and based upon the at
least the the history that we are comfortable with that that I think puts us in a pretty good position so um okay any other comment on 175 for our overlay request
which goes into the budget does that does that St in with what we have to put in percentage wise for do like there was a Oh the fiveyear average uh no because the fiveyear average includes the it's going to be weird it's skewed because of
the you can't well and we have this $20,000 but I just bring it down which I'm looking at it again that number grew bit too 2023 that number grew we had some started out with that weit it didn't
yeah I think it was like 38 or something might have been and they're saying that we were we had some ATB settlements that were so we have one account but the tax collector has to the
finance director has to look at it in terms of how much money we set aside for a specific year so he has to still put it into a year yeah so I believe the reason that that number in 2023 changed was because we had some ATB settlements
okay so it won't stay fixed until we no longer have anything open at ATB for those years yeah so that makes sense okay we we don't have very much in front of ATB today one case that we know of yeah we've asked the question 16 Ways to
Sunday and we've gotten one case so we think it's one case and I didn't get no it's funny how you didn't really get notified of that it kind of came in the mail I said I thought we had none I thought they were resolved well so the communication between the ATB and our
office is virtually non-existent I hate to say that in a public forum but having said that the ATB cases come sometimes as a surprise as that one did uh last year there was
one that came and I had no idea we had something coming up and all of a sudden it was like there where it come from I don't know it's been sitting in front of the ATB for some aren't they backed up a year and a half or something like that not that's old old get over that one
okay I it's hard I think I think they're I think they're like four to six months now okay I will say I was kind of concerned about uh five abatements um that I won't name because we're not in executive session but um Denise and I
did inspect the properties and hopefully we resolve the the issues we'll discuss that in executive session but that was my only concern that I did have that could possibly be new ATB new ATB cases yeah okay okay all right and there were five
related related yeah but um we think it may be resolved I I'm hoping yes I can hope that it's okay we did a very thorough I think we have a motion the motion is 175 any other discussion on 175 for the overlay for this coming
year heing none all all I we already second otherwise we wouldn't be discussing it uh all in favor I this is if you'd like a roll call we could do a roll call no no no there's no I think we can do it without it's unanimous yeah
175 y do we need to write something up to the finance director an email mhm that'll be enough I can want to do it from you just tell him what format he wants it in okay you might also ask a question with it if it needs to come
from I'll let you know but I'll tell him that we decided upon that if he wants a a formalize letter it'll be in the minutes too yeah yeah okay thank you wow uh was 41 and 17 assets income level
adjustment exemption warrant uh it's still in front of the Town Council I've heard nothing back I I know that he's making some adjustments uh because he wanted to make sure it's clear that we are resetting the base and applying Cola mhm right
which I had not thought of as we were writing it what what I we intended to do but we never really said that so he's rewriting it somewhat so that it it it goes here's the new base and here's the cola and here's what we start off the year as great thank you
that's what we want Town Council to do right that was our intention so now question uh did they make a decision last night the board of Selectmen in terms of moving the uh no this is 5 hour meeting I I've only listened to 3 hours
at I watched it last night and uh it was there was a debate going on whether or not they were going to shift the election date as well as the town meeting I I couldn't one or the other or both couldn't tell you that might give us time from our it sort of doesn't matter to us
the Town Council has our our article is modifying it and however long that takes it'll be ready for town meeting I'm not going to worry about it okay so it's valid question but I don't know it doesn't affect us so let's let's move on and should we talk about presenting it
at town meeting I I think our principal assessor should present articles yep oh yeah let them throw stuff at you and or oh with the support of one board member you got to have one of you guys got to go stand up
yeah you'll still be you can do it yourself honestly I think I think it's very confusing guys I mean when we did present it there there was some confusion it is confusing I mean even when we research by by separating it into we we've done it in
like four steps by separating in four steps we try to make it as simple as possible straightforward as possible not simple um cuz it is not simple but but I think with the clarification that um Our Town Council is going to put into it
hopefully that stward lot more straightforward we can we can put together a a slideshow that makes it very clear and yeah we don't have to do it today but yes uh do you think someone will ask what the Coler is cost of living
adjustment yeah what that amount would will be because we don't know yet well I'm just trying to think if uh you know we was and I think we can only 2% 2 and a half% we can't talk about we don't know yeah I'm just wondering if it's annually
and when does it get set what time of what time of the year does the state set it I don't know Linda M I'm thinking well I'm just wondering if it was set already it was set for 2025 right if we will be using that amount yeah
I I'll have to for 2026 for 2026 yeah M I don't know that's we told the town what it was going to be well how do other people do I'll have to check on that because and then we have answer yeah I'll check with little when we asked for the call
cost of leing we mentioned that right now commer or whatever identif like two something but that was for the prior year we don't have that we don't have the next year yet yeah I don't think she's going to check with little I'm G check with we'll we'll get
we'll get we'll know more next week we will I forgot we had a meeting that's what's great is you can always pick up the phone it was not here okay call someone else thank you next is it on Wednesday um next Wednesday the
19th because today was the 13th of February what do I [Music] know if anybody stuck around to hear that welcome aboard thank you okay um another meeting I and we still are looking at April 2nd
and April 16th and I will send an updated schedule we will have this room every 3D Wednesday every so that's changed I'll send that an email I I'm just wondering can't we just consistently meet in the other room I think I think it's still
open she didn't fill it up and that way we don't have to switch back and forth between two locations otherwise we're just going to show up at the wrong building well I'll put it in the agenda I kind of like having sure I'm confused upstairs and downstairs all right fine I just my preference would be you know set
it and forget it but I I can do that too just what having the other meaning I only have a few minutes to get up here and your last one's next week well we don't know that but all right where are we uh anything on policies we wanted to
talk about we talked about policies sort of as we went but yeah I did put together well that list that I gave you that I gave to Jen oh yeah that we need to so how about we review that then next next week mhm
okay so that'll be on the agenda next week yes cool we have upcoming meetings we've just discussed that we're meeting next 19th Wednesday March 19th next Wednesday and what were the other on after that we
are meeting in April on April 2nd and April 16th okay well we have we did not schedule a third meeting in April I don't think we need one but it's just before town meeting so if we do we will try to schedule something
then sorry go ahead Miss camer oh I I was just wondering if we'll be done with our abatement stuff next week um well we have up to 90 days after the application we may have
some there well that'll slop over this is too many house me well we have to we really have to wait give we got to get some information from some attorneys we have to get okay I was some stuff that I think we're waiting on about the idea we have 90 days to
respond so I know I just don't want us to take 90 days if guess we trying the four abatements that are left look at when they was submitted and then yeah maybe we make a decision closest to that well we can't make a decision until we have all the
information we I know I know we can't do anything I know oh sorry I'm sorry if if we don't have all we might not have the information if they don't respond it's deemed denied but not till 90 days we have to respond with than 90 days but I I know about that issue but what I'm
hoping is like when we in in future years when we get to a bait season we just focus on cranking those out and getting them done and make that our priority during that time period yes so that you know like people put it in they
get Speedy feedback as Speedy as we can get it without making a mistake but like you know during the week that's our priority that's we're we're getting out we're scheduling and we're getting those inspections done so that the people are getting it back as soon as we possibly
can I think that's mostly happening now other than the state keeps scheduling stuff for conferences that make no sense right in the middle of a bement process uh timing um yeah but you know we sort of have to attend probably ought to
think about well I think it makes it difficult with everything that's going on we got the commitment and there there's been other the things that's and then this weather I mean other assessors when I went to my conference they weren't even starting abatements cuz they won't go out in this
weather and Denise and I are out you know trudging around in like icy conditions but we're getting it done because we don't want to wait right yeah I just um if I have something on my calendar I just want it done so yeah oh
I don't yeah and I I I feel like you're the same way I just yeah I don't know I I know you and Denise have been going on a lot of them together and I think now that she's been on board for a while we need to be able to separate the two of you so that we can do more work rather
than two people doing one work we've just been going out like the the complex ones and those we've been doing uh but for the most one we talked about that it's five units that that needed to be done together I absolutely support that
but I just say in general now that we've had some time um you know we guys need need to start working a little bit independently on that some of them aren't that difficult so no I I I think it was just because
she she wasn't familiar with the abatements that's fine and I honestly kind of felt that I wanted to make the Judgment call on them as well um and oversee it so well you guys are just starting to work together so it's good
to get the expectations from each of you right but she does all other inspections all in her own I don't go out to any other inspections I'm just hoping as as you guys get more comfortable working together we can go through a batment faster maybe yeah um that it's a it's a
it's a wish not a it's about next year Jack doesn't care I think we be surprised I think we went through them pretty quickly I mean I I was very stressed with everything else going on and having the baits on top of
it it it well you have a a munist conference to go to uh training training uh well that's going to be April Vision vision is holding something tomorrow which I do think um I do want to speak with somebody because we do have things
some questions with vision so so some of that stuff will be off your calendar in the future yeah so yeah you have a full office so it should get easier hopefully well hopefully we have things coming up
the problem is we're still digging out of 23 and even 21 and 22 and you guys have CAU a lot made great progress on it yeah but it it was a big it was a it's quite a hill it was quite a hill to clb
it's still quite a hill we know that um anything else on the agenda before I call for public comment any public comments from the public is there any public out there I don't see any any any public
comment from the board yes just to let you know what we what's happening a little bit further tomorrow I meet with Pauline should be back the person that have been working with in the deferral who was supposed to be dropping it off today she's also included her uh she's
filed her taxes with the circum he promised that one two weeks ago so it's still coming yeah you know what she had a oh excuse me I can't tell you that I can't there was a very legitimate reason for that okay so anyway happen it's going to still happen well
okay there's there's other pieces that still have to fall and that okay we're going me with Pauline so we can go over and make sure that she understands what the processes are the applicant uh with the applicant okay and then we come back
and we have to submit it to this board for review the board can say yes but then they have to take it to the bank to come back and say will you hopefully they've already greased the wheels with the bank but okay uh the banks don't
like that unless they have something like our signatures they don't even want to talk to you so what'll happen then is we come back and then she has to take it down to the bank and uh the applicant
get to approve has had a conversation with the bank yet uh I have not asked that only because I just found out there was a bank oh do you know who that l I don't know I don't know we aren't going to talk about a specific situation the question is is this person really
ready to come forward with their the ferral application and it sounds like maybe not but go ahead I I believe based on what she that person excuse me has uh stated you can say the applicant and everybody will know okay the applicant
is uh has completed the circuit breaker filed her taxes with the tur T circuit breaker and it's now I've also confirmed that this applicant has filled out the CB
form and I'm asking her to take it to Pauline and therefore we can make sure that Pauline will scan it make sure everything is done before we toss it into the process on this side so and now the question becomes can Pauline bring
this to us or do we have to have the applicant come back and uh only it's not the applicant the applicant should bring in the applicant okay so if the applicant signs it and can can Pauline bring it in send it
along to you Linda or do you want to make another would you accept an abatement request from someone other than the applicant if they physically were signed by the the well I want to set a new process that's the issue and I think the applicant
should come in in case okay we can we can ask her to do that certainly ask you to do it I just wanted to know it's just a little another step but yeah and uh so okay we'll make sure that she he that applicant excuse me brings it into yourselves the concern I have is that
you're only here one more day and what's that mean meaning that you take Fridays off right no the office is closed on Friday she hasn't taken Fridays off our office is closed I all town offices are closed on Friday are yours Town Offices
Town off yes town offices in I'm she's not taking the well the to to call it to taking the day off she's not taking the day off she she's not supposed to work she done her work week and some days I don't it just it sounded it doesn't sound good well it sounds like she's just taking time off for Wily neilly and
she's not so let's just be careful about how character stuff I'm I'm not quite particular in my well I am know you are it irritating because I actually you're always right but I actually get out of work earlier sometimes on Friday
and I can't get anything in town done so I understand but our town is not open on Friday I know I know so if we can't get her to be available then it won't happen till Monday and then I would ask it's already two weeks late so it doesn't
matter it's you told us it was going to be here two weeks ago here uh Jack would she qualify for the 41 see because my thought process is that maybe this new exemption I haven't seen her data okay you know I haven't seen her fin option
numbers uh I it's a good chance maybe that would be the option okay public comment okay and that's this is not right this is not a public comment so okay I'm giving you an update well and I'm seeking Guidance the
update is you're still trying to get the applicant in here so great okay when the applicant comes in then we'll have something to talk about mhm I think yeah yeah awesome is that everything do we need to see and
interview the applicant when they first they submitted so we're defining a right now I just think that in public comment in case we have questions she should deliver okay she'll have it delivered and she we're going to send her to you then if she can't come in we we will
call her but okay um I just want to make sure that she has everything cuz we don't have any 41A so yeah uh I know this is the first this is neat this is neat but if you got to make sure we have everything right yeah yeah we we need to make sure we we have all the
documentation needed so and that's what I'm trying to do to make sure you don't have to work too hard okay okay thank you thank you Mr chairman for allowing me that leeway allowing that leeway for me I I want to have a discussion next
meeting about 41A applications if we can put that on the agenda that'd be great are we going to Executive session now Mr chairman I'm stopped we are is there any more board comment no no no I hearing none I will
entertain this motion down here that somebody's going to have to read oh Sarah does that so well okay um a motion to adjourn the meeting and enter executive session not to return to open session after exe exiting executive
session our motion to enter executive session under purpose 7 to comply with or act under the authority of any general or spe special law or Federal grant and aid requirements and our executive session is for the following applications for abatement or exemption
under this chapter shall accept in proceedings before County Commissioners the appell at tax board or a court of the Commonwealth be open only to the inspection of the assessors the Commissioners the deputies clerks and assistance of either the assessors or the commissioner and such other
officials or designated private Auditors of the Commonwealth that's chapter 59 section 60 of Massachusetts General law That's the Law being cited so move second whatever no further
discussion all in favor I I we are adjourned from Open session we can shut off the uh zoom and we can we can shut off the recording please it is on there