I'm having the same problem. Okay. Uh, welcome to the board of assessors meeting of February 4th, 2026 being held here at the Ritter building in Lunenburgg. In accordance with the requirements of the open meeting law, please be advised that this meeting is being recorded.
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discussed and other items not listed may also be brought up for discussion to the extent permitted by open meeting law. I'm going to call the meeting to order. Excuse me. Um, if we could all introduce ourselves, who would like to start?
>> Brian Marle, >> Linda Chica, >> Karen Barrett, Sarah Cameron, >> Brian Lefond. Um, Karen is our new financial director and accountant. Both.
>> Yes. Um, and has agreed to join us. I don't asked for. >> I think you asked. We're happy to have you. >> I used to be an assessor, so I'm just interested in what your what your issues are here in town. >> Um, so we're going to take the agenda a
little bit out of order in that uh we will consider this public discussion, uh, public comment and we can have a discussion with our new financial director. So, um, welcome aboard. Why did you come
here? I love a challenge. >> Well, you're perfect. That fit right in. Um, good. Well, we're glad to have you. Really glad to have you. >> I'm really glad to be here, too. Thank you. >> Um, in the short time that you've been here, I've already heard some positive
things about you, and I have not met you until now. >> Thank you. >> Yes. Thank you. >> Um, do you have any questions? I had some questions that I will will share with us in a minute. But >> well, I have questions about how to
handle um the needs based >> and and we have a needs based test for for seniors for um a reduction in their in their taxes. Um that is
supposed to come and be assessed to all the the the amount we take out for these seniors who qualify is supposed to be added on in small amounts to everybody else's taxes, but we had to take it out of our overlay because we did not know how to
tack that onto other people's. >> So, it's called it's called a tax shift. >> Thank you. >> Um and yes, that was one of the four questions I had for you. >> I don't know how to do that, but I'm hoping you do. >> I will find out. Yeah. Well, unfortunately, we implemented it for LA
for this past year. So, we had to take it out of the overlay then. Yes. >> And we're right now planning on taking it out of the overlay again because we don't know how to fully get right away. >> So, if we can implement the tax shift, I
think that has to be done before the uh classification hearing >> and when it's already so it would be so we need it for next year. >> Correct. Correct. So it gives us a little bit more time to do a little research and try to get it right. >> Yes.
>> I know I have done it in other communities. So >> that's great. >> Y with mun too. >> Oh yeah. I love I don't >> I'm not a real fan of the munus. We have because it's a it's kind of a knockoff but yeah we'll figure it out. >> All right. >> Yeah. >> Wow.
>> I'm very excited because Me too. >> If the town is listening they're going to be happy to hear that. I I've been a munish user um since 2002. >> Wow. So >> awesome. So exciting.
>> I'm going to pause with my questions. >> Oh, no. Well, you have any other >> Those are around the top of my mind of of things that we need to deal with. Um although the other thing we're we're working on is clause 18 requirements. >> So, we actually done some clause 18.
>> So, it' be good to have that discussion with you as well. >> Okay. and not necessarily today obviously right >> this instant are you know >> all right I I that those are all the things on my mind >> right do you have anything any questions
>> um no the only thing I got is one comment and that comment is I'm getting close I got two left >> congratulations >> all the assessor training all the assessor training >> and just two Sure.
>> Nice. >> Congratulations. >> Took me four months, but we had a lot of work to do, so I just didn't have time. >> Yeah, I'm I'm sitting here going like, where is all the work? >> I devoted a week. >> She She took a weekend to believe the whole thing because that's who she is.
>> I don't like things like imagine how I feel about government. Um, one of my questions I think we've already answered and that was where where how do we fund the uh tax senior tax work off and it does indeed come out of the overlay yet
>> and we have not had that brought to our attention in the last two years that we've been together. >> Uh, this is the third year so it's not been brought to our attention. So we haven't budgeted for it >> specifically. >> Well, I'm glad. >> Having said that, I think we had enough in there to accommodate it. Sorry. I'm
sorry. Go ahead. Oh, no. I was interrupting. I'm glad we increased the overlay then. >> Yeah, I have the over >> last meeting. >> So, there are some quite some issues about the overlay. >> Okay. >> That isn't resolved yet. >> Yeah. Well, it's Well, pretty much. >> Okay.
>> Um, but actually the next one is the overlay balance. >> Yep. Karen gave me that. Last year we we took several months where we got it something from Ezie that showed what the what the balances were
for each of the individual years and what the net balance was for the total. So he indicated at that time that the remaining balance as >> April's was 442 and some change. I'm hoping that we have something that's
>> this is >> oh three number. No. >> Uh, it it is it's a that's what you want it to be because it's a liability. >> Correct. >> Just making sure >> it's it's I pulled it right off the balance sheet. That's why >> it's in the savings account, but it's a liability.
>> Yes. Because you set it aside for use, >> right? So, it can't be in >> it's a set aside. >> Yeah. It's set aside on the balance sheet under allowance for payment and exemption. >> So, by year, >> this very much lines up with what we got
last year. We've we've spent 40 or 50,000 more than we would have >> previously. >> Previously, um we tried to budget for 175,000 and copy this if you'd like. Oh, um
>> this was last year. >> That's fine. >> So, this was last year's number. This is this was the number we got from Ezie on 49 2025 which is far too late to actually set the overlay but it took quite a while once we started asking the
questions in October. It took a while to get it straightened out what exactly we were getting in response. So this was the final response which was says we have a fairly sizable call it savings account.
>> Yes. Um so we can accommodate the the shifts but uh we still need to make sure we budget properly for overlay. >> Correct. >> Um actually that was another question
that that um I had oh yeah I have another question that's completely different from these. I went out to the to the cart website for the accounting office
and I found that we have uh the 2023 financial statement out there. >> I'm guessing there have been more. We probably need to get an update >> probably. I I know they I know that um
Karen did finished her 24. I don't know if the audit if they did the audit, but I'll find out. Um 25 is not done. I didn't think so. She's working on that camera rope shoe. >> Pro shoot. Yeah. >> Oh, so she's there's an overlap. Oh, good. >> Yes.
>> Okay. >> She's very knowledgeable, too. >> Yes. We're having her um close 25. >> Yep. >> And then um we're um in the middle of the budget season and then trying to get some stuff done for 26.
>> I think we did have an audit completed last year. >> You did for 24. Okay. I'll find out because then I'll get the stuff up. >> I think I heard that the town manager could answer like that >> because then I'll get the I'll find the reports and get them up on the site. >> But I I think that exists already. >> Um the other report that's up there is
the year report for 2024. And I believe that means the 2025 one is not yet done. >> No, it's not. >> Okay. That's part of what she's working. >> So that's that's as current as it can be. So that's good. That's a good that's a good sign.
>> We're moving in the right direction. Oh, yes we are. Yes, we are. >> That's great. >> So, >> we need that too. >> We have >> the current overlay that we proposed for 260,000 for the budget. Um, at that time, we
assumed that our assessments were our abatements were going to be about the same. Historically, for the last 5 years, we've had about uh 130 to $140,000 in our total overlay budget spent. We've
we've had about 40 35 to 40 abatement requests with the exception of the year that we had that you probably have heard about >> where we had 440. >> Yes. Uh but if you take that out of the
equation for you know because we do the the the state says here's what you've done over the last 5 years. Here's your average >> there which doesn't mean anything because it has that >> pig and the snake in it. >> Um if you take that one out and just do
the four years four year average is about 151,000. >> Okay. >> So historically we've been spending about that. Um this year the abatement requests are down about half. So we're about 21 rather than the normal 40. So I
would assume that our baitment amounts are going to be somewhat reduced from what we've historically seen. >> Having said that, we freed up a whole bunch of uh uh exemptions >> meaning loosen loosened the requirements. Yes.
>> And increase the amounts. >> So that that will have some impact on us. >> Huge. the other well I don't think those will be as huge as the as the means tested yeah >> uh one which I think is going to be a significant amount of money per
applicant we only had eight applicants six of which were approved last year uh we were assuming that we might get somewhere between 20 and 25 hence the 260,000 >> but it was our first year doing it so >> we we think it'll increase fairly quickly out of it
>> it's more they learn >> well hey how How come you save so much money? >> Well, I can do that, too. >> Yeah, exactly. >> Well, yeah, you can. That's the whole point. But, uh, I think the the the significant increase from historical is
really somewhat driven by the exemption free up, I'll call it that. But it really heavily driven by the uh the means tested one. >> But the the abatements will be down somewhat. So, we might go free a little
bit of money, but I wouldn't want to go crazy. >> Yeah. Because our our we've already used um all the funds that you >> last year's this year, right? >> Yes. >> Yes. We're we're done. >> We're already >> Yeah, we're in deficit already.
>> We are in deficit already. Yes. So, when we asked for the the amount from Karen Brochu, she get she said, "Oh, you're you're in deficit." He said, "No, I want to know what the total balance is." So it's what what you just >> and that will move into one allowance for payment because that's what the law
changed to >> the law changed. We don't do year by year by year and >> we do on the balance sheet but I'm going to >> you'll need to yeah >> explain that. >> Um the best way is to look right this is a copy of the balance sheet and they used to separate allowance and payments
out by every single year. >> Okay. >> Um now the law says you can take it do an allowance or ab exemption the one total. Okay. >> And you add to that total each year and then >> Right. Thank you. >> So it ends up essentially being a
savings account. >> Yeah. >> With the intent of supporting exemptions and and abatements >> and helping you like step back. >> Yeah. >> The different years when you >> Right. So So that's good. Yeah. Uh so
she she answered the question as though they were 5 years ago when the when they were all separated year by year by year and she answered the question for this current year. Yes, we are in deficits but I think that's correct. >> That's kind of a new thing now. >> Yeah. >> But if we move the tax fix is that what
that is >> shift >> shift >> I will learn all of this the tax shift to >> the rest of the homeowners. Then it will come out of overlay. >> Come out of overlay. But we have the workoff program to in the overlay
>> which we had never accounted for. >> Yes. >> Which So you had the you have the numbers from the last two years I think. Right. >> Yeah, I do. Um >> I have them. You don't get it. >> Yeah. >> So >> well I don't usually coming.
>> We had just >> Oh, here it is. So for um 26 we had six applicants for $4,46.25 and fiscal 25 there were nine and that
was 9,67.50 $4,000 and >> yeah between >> Yeah. It'd be interesting to know if we could go back any further than that but we've never gotten that information before on how much we're being >> Yeah. spent or money should be saved by our
seniors. >> I like to put them in a positive tone. >> Of course. >> Um >> well, and I'm I'm I'm glad that we have these opportunities for our seniors because it it really does matter for our town budget. >> Great. >> It does. The health of our town budget.
>> Well, it Yeah. >> Yeah. Yep. So, this is really good. >> Did you want me to go into the senior meeting? You're going to wait till we >> Well, you just had those. >> There's some changes to the senior needs and notes. I don't know if you want to discuss. >> Oh, yeah. We can talk about that. Well, I just wanted
>> This was part of the public discussion, just asking questions, open-ended questions. >> Um, we can get to our agenda, but anytime soon. Was there something else you want to add as a public comment? >> No, >> I'm a little confused here. >> Having just gone through the property
tax exemptions today, >> um, it They told me that the abatements for the seniors, veterans, etc., those are exemptions.
>> Yeah. >> Oh, okay. Exemptions. They they would actually be paid for by the the state government. >> We get reimbursed for some portion of that, but not all of them. >> Not all. Okay. >> And some portion >> that goes back into the general fund.
So, it doesn't >> it goes a different puzzle. >> Of course, it goes it goes back into the general fund. So, it doesn't affect the overlay. >> Okay. >> So, you can correct me if I'm wrong. >> Then in the general fund, it becomes free cash.
>> It becomes free cash. >> All right. Well, >> just finishing the loop. >> Ask Ask the person who's in charge of the finances. You're looking at me for all the years. >> But you're you're exactly right. >> But you did do what? five years.
U oh I'm sorry actually seven years I was only chairing five years >> I will ask you the question >> uh you're exactly right that the state does reimburse us for some portion of not all of the exemptions not the abatements just not the abancements just
some of the exemptions most of the exemptions actually >> I don't know most is right yeah >> yes but it I mean you never get what you put you. Right. >> Right. >> This is a just an example of what we get
back. >> Yeah. >> It's the MDM4. >> Yep. And and I was going to say before >> I lost my train of thought. >> I'm sorry. >> So, we have a new train of thought. >> I don't know what happened to it.
>> My trains are fleing. So you were just saying that before we get back >> before we get back the >> the money >> reimbursement from the state. >> Uh let me be fair I think part of where
I was going to go. We recently in increased the amount of the exemptions for several different categories. Those those increased amounts will not be paid for by the state because we have we have the state minimum we had actually
increased from the state minimum on summit and anything that we increased over the state minimum does not get reimbursed and the reimbursement is not 100%. So >> you're going to put >> 50 bucks into something and the state's going to pay you back and say we paid
you back and you get back 27 and you go thanks >> and put it >> thanks. Well, when we had 41C, we abated in 25 18,000 and we got refunded 9,000. >> Exempt $36. >> Exempted.
>> Sorry. Exempted. >> I try to be really anal about the exemption that you're understand. >> So, see, >> they're the same, but they're not. >> That's when it was a thousand before we had the cola. So we only got back like
half of what we >> as valuation >> what we exempted even though we do it as an abatement after the bill. It gets confusing. >> No, we do it as an exemption. >> We do. >> Yeah. >> And I think it's co must be coded separately differently in munice for
abatement versus exemption. >> Um not really. No >> no >> maybe that's why we can't >> I mean there's a charge code when it's going through but in the end it comes out to allowance and abatement. >> Yeah. >> Okay. That's why when sometimes we I say
abaded, we still do absion, >> right? >> Just to confuse you, >> run away screaming yet, Brian. >> Almost get better. >> My head is already still spinning from
>> I mentioned it all starts. Yeah, I mentioned 151,000 on average. This is the 5 years from the O1 and I just did the calculation right on there. So if you need you don't problem, you can figure out >> and that's without the senior that's
between 4 and 9,000 9,600. >> That's the overlay, right? >> This includes the overlay. So whatever was taken out of the overlay and the senior work off was already taken out. >> Okay. >> So So >> divorce that from your thinking and now
we're on to this. Thank you all. >> Thank you. >> Such a headache and I just stand here. What is this here? >> This is our Yeah, something like that. >> Don't like that.
>> Uh I think we can go right into the agenda now. Okay. You like the status report from the principal assessor? >> Okay. Did you hand something to me that I was not looking at because >> I did I handed you two things. >> Thank you. >> So,
>> not that it was distracting while I was trying to read or anything. >> I was trying to do it quietly. >> Oh, wow. So for for the month uh we received Ada Butters and um we just got the new
commitment for um we did the last one for uh 2025 which is commitment 7 which had 288 bills total of $13,2028. And our big commitment, which is the biggest one that we get every year,
commitment one came in for 2026, there was 12,622 bills. And the annual excise tax is $1,819,740.97. So when these bills go out, which I believe they're going out on the 26th, we'll be very busy because we'll have
people calling the baby the bills. So this time of the year it starts to pick up quite a bit with motor vehicle access tax. >> That in fact is an abatement. >> Yes. >> Um in addition to that uh we received 10
motor vehicle excise tax abatements prior to these being sent out and they were processed in unison. They're now waiting payment from the tax collector. Uh, on a brighter note, I only got 27 real estate abatements. Uh, we're It
could change if we get something in the mail that's postmarked uh for February 2nd, but there was 27. We've already inspected six in this weather. Uh, I landed in somebody's pool the other day. Obviously, it was frozen,
but we decided to hold off for a little bit. We're going to do more next week. It's just the snow was just impossible. uh up to my waist trying to wear snow pants and the lady told me I was in a pool at all. I can't
see anything. So my luck >> that would be >> I don't think you can put the penny cash. But anyway, so it it's an adventure working out in this type of weather and we have so many inspections to do. >> Yeah.
>> But um we've done six already and um 21 of them represent real estate and commercial industrial. Uh six came from last year we had the solar company that sent in abatements
for the residential owners. >> Yep. And we don't we don't tax on solar. So >> So we don't abate solar. >> So we don't abate we can't abate them. So they're >> gonna be denied. So I have them with me tonight. We >> deemed denied. >> Deemed denied. Yeah.
>> So >> So those are the six you move. >> Those are the six. >> So that when I quoted the 21 number, I wasn't really thinking about the six because we don't really count them. >> We did get um most of them are residential. Uh I did get um two
industrial condos that um >> okay we will be looking at but other than that it's mostly residential some land. Uh so and I've gone through some of them so we can look at them later and we're going
to try to get them done as soon as we can depending on weather. Um did also work with Randy Mercier last week. Um, we still have the personal property bridge issue that hasn't been resolved. I have um seven partial parcel ID issues
that we really need to change the numbering on them because the way that they're numbered now, these were done before when the properties were split. Typically with our our numbering when it's when you split a parcel
I think we have 16 characters but let's see if I can find one. So it's typically the last part of the parcel there's a dot there's four zeros and then a dot and then the last one should be reserve for condo. Well, these were
entered in as a single family home as a dot one or a dot two and then the numbering is just off the wall like map 98. So, we have a map in our map book that has all the parcels in map 98.
Well, this one parcel was put in this 982 and it's got the rest of the numbers and at the very end it's set up like a condo. So, literally in our map book, we'll have one parcel that'll be map 98.2. >> That map?
>> Yes, that map. Thank you. >> So, it's just a mess. >> On our website, you can find that mapbook. >> Yeah. >> On the assessor's website. >> So, we we just don't want to have that because we shouldn't have one parcel now. It makes no sense. So, I did speak
with Randy uh about the possibility of numbering them. Yeah. And he said, "As long as they're zero balances and they're paid, we could do that." And we're going to have a meeting with Karen and Mileen
because I know Mileen is very worried about history. >> Yep. >> In Ununice. So, >> I would really like to take care of that because I think we're going to run into problems because one of the parcels is actually right now a two family home. So, if they most likely that will be
converted to condos and then we're gonna what do we do? Like I can't my whole neighboring scheme. It's got to be off. So, we're just trying to be consistent because there was no consistency as far as what was done in the office.
>> So, those were seven that I found. And it's funny because one of them was also a lean issue where uh it was made inactive and then when the bills were done the sewer lean for some reason was never
paid. So this became a whole issue. This is kind of how this whole thing started and I found the other ones. So these were probably created I don't know three or four years ago. So if we could resolve them. So >> Yep. Mhm. So, at least it looks like >> you have
like weird next steps already lined up. >> Yeah, >> that's good. >> Yeah. And it's going to be a team effort. >> Yeah, >> that's really good. >> Yeah. >> Cuz you can't solve it on your own. >> No. And he um is going to call us next Monday at 11 p.m. Randy. Sorry.
>> So, he's going >> We use a lot of pronouns and try to make sure understanding who the hell we're talking about. Excuse my French. >> But we really need him. Uh, I can't say enough good things about him because we still haven't been able to resolve this bridge. I had enough of
>> Are you familiar with the bridge or >> I am because I used to work for Vadar and um I happened to be there during a huge bridge. We were doing a lot of bridges. Um I'm going to find I I think it's more of a problem of this newest Munis. >> Yeah.
>> Well, we get it was the problem with our last version of Mun. >> Well, this this version of Munis that you had. Yeah. >> Um, so we I'm going to try to get out ahead of it and start now trying to figure out so when we roll into next year, we're not having this, >> right?
>> This problem because there's no reason for it. >> Well, yeah. It just adds a lot of ara and delay, >> right? >> And it should work, right? >> Cool. >> It's taken us like a couple weeks just
to get the bill process done and then Yeah, >> we we did like I told you about the exemptions. >> The exemptions we would like to put them into Yes. >> vision >> and then have them go over automatically in the the Y2K file
>> instead of >> instead of entering them manually, >> right? >> When you get it all figured out, I will take the day off and take you to the pancake breakfast. >> Wow. you know, it's been a year and a half of
munis problems. >> It's a chronic >> and it's not just us. It's, you know, we we had people in the sewer commission and people just quit because they couldn't stand it anymore. >> Yeah.
>> Yeah. It's I uh was actually doing some work in uh Nashville last year and they were having some of the same issues. >> Yeah. Great. >> Yeah. Um, so, uh, I wrote the job description for our special assistant,
the assessor temporary position for our neighborhood review. So, Julie, this is just a copy of it. I think it's >> so >> hopefully it's going to be posted and
we'll be interviewing and >> so we've been under the impression it was going to be posted for the last several months. So we're hoping that this moves forward more quickly. >> Yeah. >> Yeah. >> Yeah. >> Just so you have that. And um so I will keep >> you help with that.
>> What's been the hold up? >> Uh the whole process we put it up to bid. >> Okay. >> First first process was the bid. >> No bid on it. >> Then um we had to take the funds that were allocated and move it to
>> so we had to wait for town. We need to move the funds into the appropriate category. >> And since then I'm not sure why it's been delayed other than it's the holidays. and and we had to get DAX bills out >> and we had and you know you go through
the list of you go okay >> bill yet >> but but I think it was now's time >> yeah and we we did look at this initially before we decided we needed some real help with it um a subcommittee
of people looked at our neighborhoods and they hadn't been really revised since sometime in the 1980s >> Oh wow And so >> they've been added, >> but everything that has been added has been added as a three. And um >> great.
>> And we don't have separation between neighborhoods and and factors. >> Okay. >> Basically, our neighborhoods combine all the factors that you would otherwise assess, >> right, to the different >> modify. Yeah. So whoever's doing this has to define the neighborhoods and then
add the factors. >> Yeah. >> Yeah. That makes total sense. So, our I don't know if you're familiar with it, but our neighborhood 3 has about 3,000 residents or par parcels in it. Um, and our neighborhood one has about 400 and that's separated into three different
groupings. That's our water frontage. Um, and and you know, so there's there's no consistency in the sizes of the neighborhoods, what defines the neighborhoods, what wherever. So, this is absolutely necessary.
>> Oh, there you go. >> I did a total >> I'm so glad you did that. >> Just so that because we talk about this so much. >> Um, I've started to look at some of the costs behind and the way they were derived. >> Oh, that's funny. That's great. >> So,
>> have you shared this with Karen? >> Um, yeah. I was talking to Karen about it tonight. UF. So, as far as the the site indexes, I'm just trying to figure out how they were calculated. I tried to go back into CJ's emails and
any documentation. I did find this index table. >> I kind of been looking and analyzing and also looked at because they have two lakes there. >> Trying to be consistent. It looks like
what they do is they take their land cost and then they double it along the water like for their site index one. Looks like they just >> and that's based on their sales history. >> That's based on their sales history. So they
>> I think our rates on water at least were based on sales history. But I think because we have so many assigned as above average. >> Yeah. The vast majority of our properties are considered above average. How can that be? >> Right. >> Yeah. >> Along the lake.
>> Along the lakes. Yeah. >> Not not the other properties, but on along the lakes. So So I think that that's the reason that there's such a differentiation between average and above average. >> Yeah. More than 50% are above average.
>> It's crazy. Yeah, that neighborhood >> my kids don't. >> So that neighborhood three, I'd like to stop looking at breaking that up because that's where like 2692 in that.
>> So we really need to start this because I did have one abatement and the homeowner rightfully is upset because nothing has been done. That wasn't a neighborhood three, that was neighborhood one. >> That was site index one. But
>> it it really it's one of the abatements that I have in review tonight. But it just isn't really fair that it should be consistent. And as you go through and you look at different parcels, it's not. So hopefully >> neighborhood two has 175 parcels.
>> It's a whole neighborhood for 175 parcels. What do they have in common? >> Yeah, >> I don't know. Five is along the um state roots, >> right? >> And three is everywhere else, >> right? >> Except for four. Four seem to be like
cottages adjacent to lake areas, >> but not necessarily >> but not. >> Yeah. >> Like, and I don't know if that meant that they could access said lakes. >> In many cases, not >> or not. Like I I I don't know. Maybe
they could see it >> and maybe it was >> nutty as that. But maybe we can't we can't tax people based on view. >> You know that one. >> Or maybe I mean it was >> you know that I know that. >> Well >> maybe it's just based on sales because it's a quieter neighborhood or something. No idea. There's no notes.
>> Yeah. It's frustrating. >> I mean two is kind of two is kind of like that too, >> right? >> Two and four, >> right? Um, and you know, I I understand I think how that homeowner in one feels because, you know, imagine you're in three and you're getting taxed at a
particular rate while you know, you have high traffic in your area and somebody else who doesn't at all is paying the same rate, you know, like >> it it's not it's not just the lake that is h having issues. It's throughout town. So, that's why we have to do this.
>> Yeah. So, hence the job description. >> Hence the job description >> and the and the impetus to try to get this moving. >> Yeah. Yeah. I'm hoping that like I said, it's going to be hopefully soon. I think Julie may be post this week. So, I just
left it. So, that's good. At least we can get going on that. Mhm. >> Uh the next uh item is we have 358 land condition adjustments and I had mentioned that this is part of a directive for do.
So 289 of these are residential, 68 are commercial and then 113 of those 289 are on the water. So, >> so these >> that's on
>> these they're not 200 they're not 358 different land conditions there are different 358 properties that have land conditions on >> I think we might even have to do more after we finished our neighborhood fix >> well part of the part of the factors are
in like neighborhood one right yeah exactly >> so when we do the neighborhood project we might try to take care There are the ones that are not along the lake at this point in the regular neighborhoods, the land factors. We've kind of gathered them together, Denise and I. So,
>> so we have a list. >> We have a list. U we've kind of broken them down. We're going to try to um start inspecting this when the weather gets good. But the the issue is that we did speak with Scott Tan Stangelo with the state and he said if there's no
comments some of these have 10 20%. >> We have a lot of properties that have >> have a large discount for no stated reason. >> Yeah. >> Can't find a reason for it. >> So just did it.
>> Yeah. >> So as much as you had the ones at the lake, you're saying you had the opposite other places? Well, we had in some cases we had Yeah. >> Uh, yep. >> But it was also happening at the lake. >> It was It was >> There was no primary reason. >> Correct. Well,
>> and maybe it was >> when it was done there, but we don't know what it was. And >> maybe it was in a previous camera system. >> We had one that was a septic system problem there. Why do you give somebody a break for the septic system problem? >> Yeah.
>> Go fix it. >> Arsenic was another one. Oh, arsenic. Yeah. >> Was uh there was um >> just odd. >> We just have some this that whole thing needs to be revised. >> Yeah. >> The reason it hasn't been revised yet is
because we've had so many other things to fix along the way. >> Um that have been basically allowed to occur over the last 20 to 25 years. And >> no one was trying to do anything wrong. I think in some cases, you know, a little shortcut. I can just fix this
here. Oh, I'll just change this and it'll make it better. >> Yep. >> And has that has that reason for the thing gone away? Probably. Maybe. Who knows? We're not tracking. So,
>> a while ago, can I ask you a question? A while ago, we were talking about chapter land and and stuff like that. Is that all resolved? >> Um, some of it is. We have um we have two that are in the front. We're waiting to hear back from Adam Costa because I'm questioning the front refusal and it's
kind of a gray area. >> Okay. >> Uh there are two that I've been through the road back tax for the convention there. Um 35 Lemonster Road and 108 field. >> We can talk about >> chapter land in public. >> I do have one lean for you
for one of them. Um >> so I presented it to uh Adam I scanned all the documentation and I did call the lawyer of the day yesterday, DLS lawyer of the day. He was great because the chapter is just so
much to it. >> But we'll see what Adam says. But it looks like it's within the time period. So what happened was both of these they were taken out of chapter land >> in October
>> in 25. So they went back to full value for fiscal 26. So they're responsible for paying the roll back taxes for the past four years. So I've got to make up the roll back taxes. But my concern with this chapter land is we've really
we have spreadsheets. We've sent out letters from people that haven't responded. >> We even issued roll back from properties that didn't stay in chapter one and never sold. >> Right. >> So I talked to Karen about that. We're going to try to be consistent with that
because uh I don't know if they paid the roll back taxes and I even had one property that actually had a lean on it was in chapter was sold. We never got the intent letter. This property sold in
October and then the deed came across our desk in January. I think it was end of December January and resident said Linda this property's in Chopane. How how could that sell? >> Mhm. >> And that's one of the issues.
>> I said, I don't understand how if it's going to lean on it >> and it went through two attorneys. Why why weren't we notified? We granted it's going to stay in the same use. So, it was forestry. So, now the new owner
has to change the forestry plan. There's a cost to changing that. So, we're unfortunately we have to chase down the new one. >> It's it's just >> they are going to keep it in chapter. >> Yeah. >> The new owner >> the new owner is going to keep it in chapter 61, but he has to
>> apply to the rules. >> Yeah. >> Okay. >> Well, for for future at some point the property will be sold and they'll build a house on it. >> When do you go to Adam? I'm hoping to hear because
my my only concern is since this has been happening, I don't want these to sell and then >> yes, >> the wrote back tax issue. >> So, are you just waiting for time with that? >> I'm waiting for um for him to respond.
So, I scanned in all the documentation and >> and have you been chasing him? >> Yeah. >> Yeah. >> Sorry. >> Just wondering. So we we really like one >> if if it's okay with the with the
committee, I think we should allow Karen to speak up at any time. >> Yes. >> During this meeting. >> Absolutely. >> Yeah. So hopefully I'm going to prepare the rollback taxes on these and please get that submitted. Uh one of the leans
for 1083 Northfields actually was signed by the board and >> I don't know what happened. It was never recorded with the registry deeds. I
don't know if it wasn't paid, but now I have a new lean for you to sign. I don't that's just kind of odd >> if so whose responsibility is the toile >> file that with the registry deeds? I
don't know what happened in the past, but I know now we collect the check, we we collect the payment, and we set up an appointment. We go to the registry and do it ourselves. Now, we started that because >> you can't >> there's no incentive for the home to set
up. >> So, >> or I'm sorry, probably. >> Okay. So whatever happened in the past, I don't think the assessment made the trip to the registry and you're trusting >> kind of paid mileage. >> Yeah.
>> Sorry. >> So that one I have we we happen to find all this stuff in the file, but I have to say I think we're very good shape compared to a year and a half ago >> when when we discovered this it went eek. >> Yeah.
So that's that's good that we're We have spreadsheets. We're keeping track of it and we know who sends the applications back and when they don't send them back, we send out letters and then I take them back to full value
because they give them >> Yeah. >> Okay. That's what we're doing. >> So that's it for that. Um I did give you a copy of the top top taxpayers. I thought you might find that interesting. Yes.
>> Fiscal 26. So is >> Okay, never mind. Found it. Did you Okay. >> I I couldn't find crossing. It's at the end of the name, not the beginning of the name. >> Yeah, >> they got to be on there. >> Yeah.
>> Thank you. >> So, that's Mhm. >> And as far as my goals for next month, u continue with the inspections from real estate for the property. uh would really like to start getting started for the uh the neighborhood
preview director and to work with Randy um to resolve the exemption and bridging issues under this lot of care. I do have um the commitment fee sign you want to do that now
>> we'll do that when we do signatures and stuff. cover >> on the agenda. Otherwise, it messes up the minutes. >> I don't know. Let's see. Did I change the invoices? >> Taking that off
the >> So, see the little space up here? Take that off. and then add that next time. There's a big space in the middle of the top there. And take that out and you can add >> like signatures of stuff back on the
agenda. >> Okay. Um even clause 18. So, >> okay. Um, anything else that you want to cover during the report part because we've got other stuff to cover um that you'll be
bringing up. >> I did print this out. >> You sent me an email on it and I do agree with you. >> I This was something Reena sent to us quite some time ago. >> That should be >> and I thought this would ought to be out
of their website because it's it sort of explains how the assessors do their job. You can Karen, you're welcome to have this one. >> No, no, she can take that. That's >> great. >> Oh, good.
>> Linda has a my broken >> Linda has a color printer in her office. So, >> well, I'm trying to save on the ink has >> Yeah, we are. So, >> but I thought it was it was sort of
pretty clear for anybody taxpayers. It just comes in goes, "Oh, well, that's what they're doing. Oh, that's how they do that. Okay, great." And it's entertaining enough. >> Yeah. >> And Reena had shared us a year and a half, maybe longer than that, and it was
like, why didn't we put on the website that >> she was she was great. I I have to say, I mean, she was helping. land issues. We have a a parcel that's right on the Fitsburg line. >> That one's interesting. >> Yeah.
>> Tell me about that. >> Which Fitsburg line on Summer Street? >> We have a um No, I believe it's Thompson. >> Okay. >> New New West Townsen Harbor. It's this tiny little piece and >> harbor. >> It's New West Townsen Harbor.
>> New Har New West. >> New West. New West. West town. >> You'll learn. >> I'll learn. >> Every year, one goes into town, one goes out of town. Same name. >> I remember towns and harbor by Jack by
Jack. >> Yes, I know that. >> Sorry. >> So, this property actually bought us Fitchburg and the gentleman that owned this property passed away. So, his daughter inherited
it. So now this piece board is part of her property and another property that sold in 2022. So I've spent so much time trying to figure out >> Where is the house? Is it in Fitsburg or is in Lunberg? >> Uh the house is in Lunberg. This piece
of property is mostly attached to a small piece 0.021 acres in Lunberg. But that's in chapter land because it's >> Yeah. >> contiguous with the property in
Fitchburg, not to make things more complicated. >> So now I've got to connect with the assessor in Fitchburg because we were able to find the old maps from 2003, which is when they did the map upgrade. So I pulled the deed,
the plan. You know it. You know our deed problem. >> Yeah. >> There's no reference of this. uh property that is um new west towns and rare >> give the number of it but it
>> it won't um this just impossible to decipher it from the plan >> and from the dean. So, I'm hoping that the assessor in Fitchburg can help me with it because I called CI and they they can. And I can't just take this
property and put it on the the neighbors parcel because legally I don't know if it belongs to her. >> So, it's it's kind of been a little bit of a mess. But, we'll that's my next venture is to to contact the assessor.
>> Just give it to Fetchburg. Such a teeny little chunk. >> Well, the reason the reason I asked about Summer Street, I know that there is a business down in Sun Street, right out on the Fitsburg line that has a little sliver of Lunberg. And we sent
him a note and asked him for his uh list of list of um what's it called? List of for a business you have to >> Oh, forms list. >> Forms of list. >> Yeah. He got a forms of list. He says, "I'm not I actually was talking to him."
He said, "I'm not filling that freaking thing out." My business isn't in Lunberg. And I said, "That's true, but you have a little corner there. My business is in Lunberg." So, I'm not filling that out. You probably got to put a note on that piece of property. They just forget about it or send them
five bucks. Send them a bill for five bucks every year, whatever. So, I we have a lot of those that kind of overlap pieces of property that between between towns and >> Yeah. Well, we have a we have an abatement that came in >> and half of the house is in Lunberg and
the other half is in Lster. >> So, the house >> we've seen this house. >> No, no, >> no. This is a different one. >> It's not >> I don't know. I I don't think >> we can't talk about the location. >> Yeah. >> Outside of >> We can't, >> but I'm going to I'm going to tell you
that uh just some of the details about it. So, it's kind of funny because I was working with Reena, the assessor in Lemonster last week, and we're both going to go to the abatement appointment together because this woman filed an abatement in Bloomberg and in Lemonster
because >> where do you do it? >> So, we're working together on it, >> which is which is so we're both >> community cooperation. What's that like? >> I'm thinking we're going next Wednesday, I think, is our appointment. So, >> where is it? Their office minutes. Um,
we're going to meet at the property. We're both going to work together on it. >> Love that. >> How about that? Huh? >> You just put a wall sign in >> your bathrooms and birds in here.
>> So, we were just trying to The challenge is is we both looked at sales and our sales are higher. at least from what I can see in Lutenberg versus what Lannister is. So, we're going to go to
the property, see where we're at, but to consistent. >> You also want to be fair. >> We do. >> So, uh you know, it's it's not like we're trying to screw somebody, but you don't want somebody to screw the talents either. >> Yeah. >> Cities and towns. >> Which school district are they in?
>> I don't know that. Yeah, >> that's a >> that's a question that could be asked, but >> yeah, >> so if they're in a school system, that's the one should be taking the ball with
the tax >> cuz that's how schools are funded. >> Yes. >> So that question, >> but you got to do what's fair. >> Yeah, me too. It was uh well even with the inspection
cuz we both reviewed we both have vision which is great. So we were able to kind of compare based on what our inspection was of the property and the the rating condition that they have. So we will go through
that and just try. So, it should be interesting because we're both going to be at the appointment with the homeowner and >> you have a dough moment, >> right? >> So, do you want to sign these now or do you want >> Let's do our signature stuff now. That way,
>> okay, >> we won't be mashing at the So, so this is the commitment when the whole issue of the senior workoff came up.
We didn't do the um commitment and the warrant for this. So, but sewer lings and all that. So, I picked up that. So, >> so I don't understand why the sewer >> it's part of the building. So, we are
supposed to have a warranty for that. So that's what this is. So this is file copy. We all supposed to do that so that the money can be >> we haven't done it in the past.
>> No, >> we we just deal with >> Did we sign something that was incomplete? >> No. Well, you signed the real estate and personal property. >> Yep. >> Yeah. And I went back because even on the warrant it hasn't been done but I couldn't find any paperwork beyond
24 23 didn't have it >> correct. >> So as far as years prior but I still think we have to do this because it's part of the commitment. I don't know anything about
>> You have some history as a an assessor. >> Karen, would >> I would commit it to my um I would commit it because we're going to bring it onto our books. >> Okay. >> For the So then and then Okay.
>> And then it is um it's reduced as it's >> you know as it's paid down. >> Yeah. And then we know what's outstanding. >> Okay. was saying. >> Yeah. >> So it in each So it'll show up >> for the uh sewer, it would show you
you're showing your commitment, your billing on the um on your sewer enterprise fund. >> And then when you um abate exempt or anything else, you then have to show that or you commit your tax or your bill. And then you have to reduce it as
you um as it um your commitment. It's hard to explain how it works on my side of it. >> Well, it it makes sense to me billing wise. I I understand why it's all there, >> but I >> I
only signing about real estate and prop >> because the assessor, >> it's part of your re recap. Assessors everything. It's part of your recap. >> That's true. >> Yeah. That's why the assessors are into it and you commit it because you're billing it, right? You're billing your
real estate. you're building your personal property. So, you're telling me you're telling your tax collector to go out and and and um build that property. And when you tell her to go out and build that property, it then comes on to me to say, you know, we got to go out
and build that property. So, we put that on our um general ledger uh under a um whatever fiscal year we're in. kind of like your allowance for bait and exemption only it would be for sewer billing for that year or that month or whatever however you I'm not sure how you are billing yet. Um,
>> it's okay. >> You know, >> but I I guess I'm being thick about this cuz I I know that I should be looking at real estate and personal property, but when I look at sewer, when I look at these betterments, for me, that's something that the treasurer would be
assess would be collecting based based on the sewer, what the sewer commission is telling her about. and and that is primarily for sewer um which we have no jurisdiction over as assessors. We don't
we don't even assess based on whether they have a sewer or not. >> So that's that's why I'm like I I understand or anything. >> No, I I didn't know anything about I just found out that >> I've never done anything with a betterment and um
>> Yeah. Yeah. Well, yeah, but people come in and and complain about their sewers or lack thereof and and are hoping for an abatement based on that. And we say that does not matter for the value of your property. And so I don't want to
sign that because that's conflating the whole sewer system enterprise and how it's assessed in town, which is through a private fund with our job as assessors, which is to meet separate. >> How timesensitive is this?
>> How about how about we get you the information? The question is not going to stop. >> How time sensitive is this? Cuz I'm going to have to do a little more research. >> Yeah. I'm going to get you some information. >> This is what After >> I get. Why is someone cheap except
no? >> After Randy finished the the billing, this is the document that he provided. if we have our personal property, we have the the real estate and all that. So, >> so I'll ask you the question, how time
sensitive is this? >> Well, I mean, we at this point we we already had you signed for the warrant for the real estate personal property. I just have to find this the question about the senior meetings was senior means the senior work was
what made me stop digging into this and I said, "Oh, I think we're supposed to do this as part of the actual billing. And >> every year >> the senior work off clearly. >> Yeah. >> Yes. I get that. >> I didn't know. >> That makes sense to me because it comes
from our overlay. >> Yeah. I didn't get a copy of that this year, but Nancy used to give me a copy of it in the past >> and of the senior work off in my lean during the billing process. she does something in the billing, clicks a
button and that is factored into the whole billing process. >> Well, we didn't sign it last year. So, how did that happen last year? >> You >> whether you sign paperwork or not things >> you but if it's if it's dependent upon our
signature to happen which is what I think stuff should be done by the >> I get work has to happen. I get that. It was it was signed last year on this because I do have a copy of it >> that it was it was signed with the
breakdown. >> No, >> but it wasn't on this. It was just the real estate personal property on the warrant. >> That's what >> was the only I don't >> This was broke. I did find a copy of it broken down for last year.
>> Signed. signed and it had the the real estate and the personal property. >> Well, I believe the real estate and personal property part. >> Yeah, >> but it was broken down. It was in like a the only difference was it was in like a chat. >> Well, then I made a mistake then.
>> Well, and maybe not, but we need to do a little research on it and just if we can >> I I don't want to >> wait till the next day. I know it'd be difficult, but if I'm signing this, I'm saying I agree with whatever the sewer fee is and whatever the betterment fee is, and I don't have any knowledge of
that. It's not it's not something I I've worked on or would want to sign on behalf of the sewer commission. >> Well, we we don't work on it either, but we get these numbers in the >> Yeah, but I I am I am in a board of
assessors. I'm not involved with collecting the bills. So, we can table this till next time when we have better idea of what it is. If >> we're not yet, we can get the law. >> Okay. >> Hold off on that. >> Okay.
>> Okay. Actually, >> maybe us two will learn something from it. You never know. You know, back to explain to you. >> It did look like this last year and the boxes were here and it was just kind of changed. So that's probably maybe why it
doesn't look familiar because I didn't like the way it looks. So I had Robin take out the box and just put the items individually like that. So >> okay, let's put it on the agenda.
>> We'll put Okay, >> we'll hold up on that one. Okay, so that's >> all right. >> I know Brian's never seen one. So this is for the >> I'm glad you picked on that because why are we dealing with this and then
maybe it's not. >> Yeah. >> So this is the um commitment number one of 2026 available excise tax. So I have the warrant free copies if you wouldn't mind signing
it. Uh and then um this is the commitment and then here's the documentation that supports the the amount the bills. >> Yep. >> From our >> Yep. >> And you've already given us the numbers. So >> Yep. >> So >> we have to vote if we're going to sign
it. >> So this form is showing sewer sidewalk, but there's nothing in here right now. >> No. >> Right. >> Right. So I'm signing about this motor vehicle as ICE. >> Yeah. That's the only amount. Yeah, exactly.
>> That's like a multi-use form form. That's >> And you get that one big commitment every year about this time. >> Our phone in your office in your office
>> kind of enjoy the clown before the storm. kind of you smell. >> Yeah. >> Oh, you're a fast. >> These don't have to be notorized, right?
>> No, that's the name. >> I stop I started asking that about everything now because there's so many times that I've had to go, uhoh, come in later. >> I can see why your head's spinning cuz there was a lot. It's just so much with this.
>> There is. There is a lot. We're assessing there's a a whole lot. >> Yeah. >> But it's kind of where government starts because if you can't build >> Yeah. Yeah. >> Right. You guys losing. >> Pardon? >> You're at
a closing. >> Yeah. >> That's your bedroom. You're building now your usage for the uh >> um >> something. Yeah. >> What? Yeah, >> if it were usage, >> it wouldn't be the
>> interest though in privilege fee and all that. I don't know. Yeah, for it's for getting connected and then if you >> if you don't get connected but it's in the area you still get charged something else which is why people fight against
having more >> and Randy was saying in one of the topics issue with in the billing >> the lean wasn't picked up because of the fact that it was made inactive. Randy was suggesting that on the sewer leans
if a property is being split, we're gonna check with my leen before we split the parcel. And Randy suggested that maybe the betterment the bill be written up and that the owner was responsible for paying that because
right now this particular property has 27 and 28 remaining as part of that betterment. So that's one thing I'm going to bring up with in in our group meeting with Randy is maybe they should be built for 2728. So that now this
property is now a two family home, >> right? >> And then when it's sold off, you don't want to have this, you know, betterment >> that's not paid. >> That should probably be the sewer commission should probably be involved with that because they're the ones assigning that.
>> They would have to make the decision. They okay >> it became a real problem for us >> because it's not really it's that's not our decision. It's based on what the sewer commission has decided to do. >> We could go explain to them. >> But even even though we're billing
billing the um billing them for it, they still would have to make the decision because it was spread out over >> the bill. The bill is coming is attached to the parcel, but it is assigned by the sewer commission and the treasurer has
to collect it. >> So the the only thing we're doing is making sure it's >> attached to the right parcel as the sewer commission has decided, >> but the parcel has changed. It's it's now
>> Yeah. But the sewer commission still >> has to make that decision >> because the funds they get from the betterments and and that kind of thing are what actually funds paying for that sewage to be treated. Anyone who is not on a sewer in the town
of Lunberg has to pay for their own septic system maintenance. >> Right. Right. >> Um and the town of Lunberg doesn't want to have a whole citywide sewer system. So people have elected to expand the
sewer to the their particular areas and actually sewer whether or not you are on a sewer um impacts how you can develop your land in the town of Lunberg based on your zoning. So, it is entirely the sewer commission's job to assign those
fees to to the different units. And even though they're dividing it, um if there's no rule regarding that, it should get kicked back to the sewer commission to decide how that works. And actually, the sewer commission um has
been stiffed a few times with 40BS and stuff like that. So, they're not getting enough money in that fund. They had all the munis problems. So they weren't getting enough money to pay certain bills. And so it is a really big deal that I it super commissioners should be
deciding that not >> assessors. >> The assessors >> and not the tax collector. >> No, not the tax collector. >> Okay. We'll have to get them involved. >> I know it's messy, but >> yeah, >> that's government. >> Yeah. Okay. So this is this is
commitment seven. And here's the >> the last one. >> Yep. >> We think for 2025. >> Yep. 2025 the copy there. >> Do I really the
>> There's no shortage of paper. Everything in triplicate this one. And that's all done. two sets. Okay, thank you. >> This is the exciting television for people to watch.
Um, okay. So, these are two leans actually. So, one board member should sign it and then we have to have it. >> This is this needs to be notorized. So this one is um a release and this one
that is the address. >> Uh this is 1083 Northfield Road. >> Okay. >> This is the one that is in question for the for refusal. >> But that doesn't stop this. No, >> I don't think that stops this. That's the release of that,
>> right? >> Do we want the date on this? >> No. >> Okay. >> Cuz you'll have to come in today. >> I'll have to have it tomorrow and I'll have to date it tomorrow when >> Okay. This is >> E56 about
chapter has been it's been good >> and we'll get those to her cuz I have to sign it tomorrow in front of another >> well yeah people don't like it but we we have to have control of it There's a lot that just needs to be
cleaned up completely here. >> Well, we had people we had people who said, "You can't come inspect my house." I mean, I've been here for 30 years and nobody's ever come and inspected my house before. Um, okay.
>> We share that. >> That's not what the law says, but okay. >> Maybe they respected my >> No. Yeah, you weren't the only one to say that, but said that. Yep. >> 30 years. >> No one came. >> No one. >> Well, that's why we want to bring a lot
of it in house. >> Yeah. >> I get a note every time I do a repair. >> You get a note? >> Yeah, of course. I file my permits. >> Oh, yeah. Well, I filed permits as well. >> Does it not come from the building?
>> Um, well, I haven't done anything since you've been here. >> Oh, okay. But it it came from I got notes from the building inspector and also from assessors. >> Okay, good. >> Cool. I just wasn't home when they could come by. >> Yeah, a lot of them. That's what they
do. They just go by and do the outside of the >> We have a lot of them. They'll go in. They have a contractor through we have doorork knob doorork knob hangers, too. So, we didn't have those before. >> Door hangers, postcards. I would suggest to everybody to come and have your
property record card, look at it. >> Make sure. >> Yep. >> And you know what? Most of the time when we go out, we find all the stuff that is wrong on the record card. >> Yeah. >> So, it's a good thing, >> right? >> It's really a good thing.
>> Um I don't have the annual report on here. Is that something that you want to go over because that just came up. >> Um did I send a copy of the annual report to everybody? I have extra. >> Oh, good. >> I I would like a copy of that.
>> It's uh wouldn't have modified last year's and I made it formal applications. Um the suggestion that I have on new bullets. >> Yeah, I do. >> That's okay. Um was the last bullet
really needs to be held off till next year because it's we're reporting for fiscal year 2025. We're in fiscal year 26. So anything we're doing during 26 release doesn't belong there. >> Take that >> and the rest of it like
it's for FY 2025 and you change it to 26 but the last one said 24 and I was like ah >> it's what we're reporting is last year. What did we do last year? So you have to sort of put your yourself in the mindset of work we did last year and then you can
>> So I need to probably take this looked at >> take this chat out and make it >> sorry >> you need to make this 25 then right 25. Is that right? It's >> cuz it has the has the end of 25 on the
bottom I think. Right. >> Was this last year before? I put >> we have been doing more file renovation this 25. So I have that one in there. >> We're missing some
propositions and conjunctions. >> Oh, I was looking for grammar. >> Sorry. >> No, I forgot to look for grammar. >> Period. Period. >> That's
not meant for life. Oh yeah. >> Did I miss periods? >> No, I'm commenting on a previous discussion. >> So, we're taking this one out. So, you want to take >> All right. If you have any suggested changes, let us know. We'll put it all
on one and get it back to Linda. She can fix it >> and submit it. I still think those chats are long enough. Correct me if I'm wrong on that because I did put fiscal 26. >> I don't I
have 24. I did >> 25. >> I put fiscal 26 in the um the chart, but last year when I did this, I just want to change the date. >> So, you want to add that we've had this. Oh, it is there. Never mind. >> So, I just I'm trying to think if that's
right. Have you looked at these numbers? Because I haven't. >> I think through the office. >> This 24 is the same as she has 25. >> Well, I changed the charts. Like last year I put 25 in. So I'm thinking maybe
>> you put this sentence. >> This looks the same. >> Did you put that paragraph? So, >> no, we didn't have that last year, but it >> consistent. >> So, I need to change >> the question because your report this is
this year's, right? >> Yeah, this is even my residential class. I got to change all that information, >> right? >> Fiscal 25. bring it up to 24 valuation that's like change
>> as you start. >> So there's a there's just a couple of little things left out here like this happens to me all the time when I'm typing like consistent with our vision and for all of our citizens. >> Okay.
>> Little stuff. >> I think I just read them in >> Yeah. >> I mean that's the reason I see those is because that's how my initial writing comes out. We use Sarah's copy. So the total valuation here that says 2
thou 2 million 2 billion 360 3160 million >> that is as of the end of 2025 this so we're doing for fiscal year 25 not calendar year right when we do that >> any
>> this >> this is well we budget fiscally right so I think this And this is your town report. I think it's fiscal. Yeah. >> Okay. >> Every town does it different, but >> I believe it's >> I just wanted to make sure because >> I thought to keep it fiscal because
otherwise just too much. >> It it gets confusing. Everything else moves fiscally. >> The instructions we got say fiscal year 25 covers July 1st, 2024 to June 30th, 2025. >> Okay. >> So why these charts then?
>> Oh, >> I didn't even notice. I looked to make sure the numbers were right. I didn't look to see if the right hand. >> So I need to change all take that out and change all this stuff. >> No headers or footers. Report should be submitted in Microsoft Word only in
single space 12 point font times new roman margins. I don't even know what a normal margin is. >> I think it's so >> I just let it go. I did change them all to time because it wasn't >> okay. I prefer
>> I just took last year's so actually last year's has >> 25 in it and no one picked up on it. >> I think I just take my numbers from last year and just change the front page. >> Well, when we did the one the year before, we had the wrong years in too
>> and we Nobody picked up on that. But we fixed it again. >> Yes. >> Yeah. >> No. Uh >> was it really? >> Yeah. >> Yeah. >> But then I was like, are we sure we got the right years? Oh, no. Well, that's not the right year. So, >> so it Yeah, I'll change it.
>> It's going to be virtually the same format, just different data. >> Okay. >> And if you take this out, >> this indeed might fit on that other page. It might not. >> Yeah. >> So, I don't know what's going to happen there. >> Okay. All right.
I'll change that. >> Did you see anything else in there, Brian? I just got I want to make sure your >> signatures on this. I have to right there. >> Oh jeez. >> Sarah's had a chance to play with it and I played with it a little bit and if
it's something that you want change, we can change it. >> I mean, I'm looking at I don't know the origins of these, etc. So, I have no idea that they aren't legitimate. It comes from this which is >> this this is a >> I'll >> this is a direct report we get we can do
from the do >> yeah and and if you define the year as 2026 then you get 2026 >> we were supposed to be reporting on 2025 so >> fiscal year >> it's going to be but it's it's it is still >> July >> and we're still talking about fiscal
year so she has to change this to fiscal year 2025 rerun that report that's done and then she's got to update this to >> this technically fiscal year 2025. >> Well, that's 26. It should be 25 fc. >> This is 2026.
>> Yeah, >> this is 2026. What's wrong with it? >> Cuz we're reporting on 2025 for the town report. >> Oh, you >> see, he's going to give you the >> No, I we've done this. I lost.
Well, it's a weird because the year is 2026, but we're reporting on >> but the fiscal year is also 2026 >> right now. >> Right now. >> Yeah. >> But the report is for >> fiscal 25 which is this period. >> Oh, this is for the last fiscal year.
July 20 July 1st 2020. Yes. We can't report on it. >> We can't report. That's exactly >> that's actually Yes, that's >> that is that is when you cut through all the other crap. That's it. The year isn't done. We can't tell tell everybody what we did this that year this year >> because it's not over yet.
>> Right. So, >> and this is going in the town report for 2025. >> Yeah. >> Right. Right. >> So, which which reports back to 2024. >> This is supposed to be 2025. >> Got the wrong numbers in. >> Yep. Yep. Well, and you can define it just by changing that to 2025 and all
the numbers are revised. >> The only place you hopefully a little bit of work well. Yeah, it does. Actually, I've played with that. >> Okay. Not the software shift. Okay. >> Not that I, you know, to the to play. >> I take this. That's how I get this.
>> I'm bored. >> Open up the >> So, she's got to change this back so that the starting point is is 20 is for 2025, not 2026. >> I went The funny thing is the reason why I did that was I just know
>> and that wrong. Thanks for noticing. >> This house is a total valuation for 25. >> Yeah. So that really should be changed to 24 >> and then all these numbers would be 25
and then my percentage change will >> change. That that makes that makes sense. >> Yep. >> You got it. >> I can maybe I just save this so next year I have it all done. >> Well, you know. >> No, because we're well saved this paragraph. I like it for next year. I'm just creating another version and then
>> college 26. >> College 26 26 >> getting a headache. >> All right. >> All right. >> Okay. We are a bit off the agenda.
Um Oh, minutes. I have read the minutes from 93 101 1016 1119 and 123. You revised 93 101 1016 and find my me.
>> Okay. But I want to go through one more at time otherwise screwed up. >> No problem. I just wrote my notes. >> So on the September 3rd >> Yeah. >> these don't add up.
It says there were 33 functional. >> Oh, you're right. >> 14 residential, eight commercial, and one town building. >> Um, it doesn't add up. >> 14 plus one.
>> Were the rest industrial? >> I have to look that up. Maybe. >> Thank you for catching. >> That's 23 as opposed to 33. And that is what we said in the meeting. So, I couldn't fix it. Okay, >> I actually watched that part like three
times before I was listening. So, it those do not add up. >> But that's what we said. >> That's what we said. Now, you said there were 10 inspections completed, but that doesn't tell us if they're residential, commercial, or town building. So,
>> I don't think we can sign that one because I'm just not ready. >> Okay. If there's no other changes >> once we've revised the numbers, I would I could take a motion that once we revise the numbers, >> I motion that once those numbers are revised u that we accept the minutes as
written. >> Would you like to second that? >> I second that. >> Any further discussion? >> They don't like 14 and 8 is 22 and then 10. No, you can't count the 10 because they either have to be
residential, commercial, or town building. >> You got to break them up into So either you break up the 10 or we talk about 23 >> left to go >> or something. It we need to fix the numbers so they add up because they don't add up.
>> Well, they do add up. The problem is is if you add the 10 to the >> correctly attributed. >> Yeah, >> correct. >> The numbers add up. The problem is is that the 10 isn't identified. Precisely. >> Yeah. >> Right.
>> Completed. Oh, but >> I'm going to say residential on that. >> I don't know that they were. I wanted to confirm with you because >> Okay. >> I wasn't the one doing the inspections. >> All right. I'll check. >> I think that's from your report, too. >> All Yeah.
>> Find it on your report. All All in favor once those numbers are adding up of the approving these minutes say I >> I no it not opposed. So we will put down
today yesterday we catch those >> fixed it. >> I'll catch grammar. You catch numbers. >> I often catch grammar too but >> you do. It's true. I wasn't looking for. So that was 93. The next one that we
have is not done is we did >> 101. You revised >> I did it. Here it is. Sorry. Here's copies of 10 101 as revised. You did if had a chance to >> I read through them. I didn't see
anything I wanted to change. >> Copy our minutes. I thought maybe enough paper in your so uh >> although some funky things happen to the format. >> Well, no, there's one. Oh, I think
Brian, do you have the one that doesn't have the funky stuff >> here? Take that one. See, >> this is how I picked it off when I went to the when I went. >> This is how it looks on my phone. Here's
what I and I opened this and I went that's a mess and I went back to my actual document and this is what I got. So somewhere along the line it changes the pageionation or the >> margin. >> But I'm going to give this one to Linda
to to scan in if indeed we approve it. tip for 10 more. >> Don't ever fall behind. >> Your minutes are tough. >> I have executive session, too. >> We'll do that after a couple. >> Yeah.
>> Yeah. >> I motion that we accept the minutes as written for October 1st. Let that smudge. Look at that smudge. >> My magic smudgy. >> Okay. October 1st does not smudge it.
Oh, but that doesn't have a thing. Shoot. >> Okay. You need the smudge. I don't care. >> Okay. >> All in favor? >> Oh, was there a motion? >> I motioned. Somebody needs a second. >> All right. I'll second it. >> Thank you. All in favor?
>> I hide. >> Today's February 4th 2 4 26. >> I think we only need one. Do I Was I more initials than mine or just mine? >> I think it was just yours.
>> I think so. I I don't remember. >> Do you want me to just sign it anyway? That's what we were doing. >> Just sign it just in case >> the mids of >> October 16th. >> Thank you. for me. This is October 16th
and it looks like this one didn't do that because I printed it directly from my WordPress. If I do, I send it off, but I don't have to send it off. >> I think
I double check. >> It sounds good, but I don't remember it. tell you why. Because this number of this condo Yeah. >> this 4 and a half >> in the next minutes it went down. >> Yeah. >> Because we found an error. >> Yeah. I remember your reporting. >> But this was what was in the meeting. So
I was in the meeting list of questions. >> Did I put two? >> Yes, you did. Yeah. >> Try it up here. And it comes back and tells me I'm wrong. >> But I'm right here. >> You are right.
>> Uh if everyone's had a chance to review the minutes of the 16th, I will entertain a motion. >> A motion to accept the minutes of October 16th as written. >> Second. All in favor? I >> I
>> 2 4 26. >> Did you guys say you did sign or didn't sign? >> Just I don't remember. Get done. >> Okay. Now about quarter 6 I did the October 22nd. We haven't had a chance to review
those. So >> no, I didn't. >> I put the I on my note. I said we'll get through them next time. >> Okay. >> So, they're already sitting out there ready to be >> I did read through the minutes from 11:19 and 123 >> that Daniel did. >> Yeah.
>> Yeah. And no suggestive changes. >> I didn't think of any, but >> I um >> I don't run the numbers on those. >> Usually I do it when I'm looking at the meeting to make sure we catch everything. >> All right. So, I'll wait until you do that. >> Yeah. This time
>> you usually catch the numbers. >> Yeah. >> Okay. >> Because I don't think those I don't think the software records as well. >> It doesn't record as well. Nope. >> Do you want to sign those other ones that I have to look into that first one
that we're waiting on clarification? >> No, it's got the wrong numbers. So, we're going to have to change numbers on it. So, I'll print another one off and then >> Okay. >> I'll initial it. >> All right. So, we won't have to do it again. So, we're catching up and some of the other ones are a little
bit shorter. Some of the meetings are a little shorter, so they should be quicker. But those are >> those executive sessions. >> Yeah. So, we have some executive >> sessions. It looks fine. >> Yeah. >> Motion to accept the executive session of November 19th.
>> Oh, second it because Oh, you could you could second it. >> You can't second it. I can. Okay. All in favor? This is for release. Keep
that. I'm just making a pile for >> Which one's this one? >> December. >> Oh, so we have we have >> Thank you. So this is a copy for us to review and then we'll take one of these.
>> So it's not 14 adds up to five. >> That's right. >> Use the use the template from the last time when it was 14. This time it's five. >> Can I just cross it out with the five
and then you guys sign it? >> Do it. I'd rather have it >> redone. >> Redone, but I'm coming in tomorrow. >> Okay. >> It can be redone tomorrow. >> Yeah. >> Okay. >> And we have an approved regular minutes from >> No,
>> from that date. Okay. >> So, um with the modification to the total from 14 to 5, um we'll entertain a motion to approve the executive session for release of
December 3rd. >> I second. So, all in favor? >> I thank you. So, I'll come in and do that one. >> Okay. >> Is that it on the minutes? >> Nope. One more. >> Great. >> Last.
>> This one says 14 as well. >> Did I do the same thing? Oh my god. >> Pen paste for you know, but the number's got to be right. >> Five. Oh god. Okay.
>> All right. We'll change that one, too. >> Uh, >> at the top you said five. >> Yeah. >> Oh, I wasn't here for that one. So, carry on. >> At the at the top you said five. And then when you get to the slide you said 14. >> Whoops.
>> Oops. >> Okay. >> I'll change it. You can sign it. >> Yep. >> Oh, once we've approved it, uh I move that we approve based upon the changing the number 14 to 5 for January 7th.
Second. >> All in favor? >> I think do you want me to wait cuz you got a couple fixed? Let me know which time you're coming in. >> Wow. Okay, that's it on minutes.
>> Yep. >> We're making headway. >> We are. >> We're out of minutes now. >> Senior Center. >> We have our next presentation on March 12th at the senior center and
I thought what I would do is just kind of take last year's presentation and kind of just edit it. So 12 month. >> So these are new dates. >> New date. Yeah. >> And new data. Have you put new data? >> Um actually I did for the senior
meetings. Um I do have >> circuit breaker. So last year we did the Cant presentation in two pieces because we added the senior means tested tax reduction. So we did that one like
August and we needed to get it back by September. So as much time as we could >> is there anything changed in here >> uh the I do have to update just think we change >> our town meeting I have I'll have to
change all the data that's just for reference. cuz you have fiscal year 2026 reference will be based on >> I have to update on that but I thought I just wanted >> most of the format was there anything in particular that we didn't like for >> I was fine with it last year
>> me too >> was there anything you didn't like about it >> no I just fig the only thing I'm concerned about I don't want to confuse people because the seating meetings isn't until September 2nd this is the updated this is just about
>> can You make like a giant >> coming in September. This is when this is eligible. >> Yeah. >> Like the yellow make it. Yeah. >> Do we actually need to make another presentation during the summer? >> I mean, we could just for this,
>> but it it might be good for them to hear it >> ahead of time. >> Ahead of time so that they you know that it's in their mind so they know about it. Yeah, this is updated the um >> so the date's correct now.
>> The date's correct. The amount of the exemption is going to go up to 2820 cuz that's with the circuit breaker. So from 2730 to 2820, >> right? >> Cuz that's the maximum. >> Yeah, that was updated >> and
we don't yet know what the total tax bill is going to be. So we don't know what what percent what 1% of it is. We won't know that for quite some time. >> We can estimate it in the late summer, but we can't do any sooner than that. >> No. >> So, we don't know how many we could
accomp. >> If we get hundreds of them, then we'll have we'll hit the max. I think it was 220 last year or something. >> We won't get that many. >> We don't really have to worry about the max because it only be 1% of the total tax, >> right? Well, it's going to be the levy.
1% of the levy. Mhm. >> So, um, my only concern is when can you start accepting applications for this? Do I have to wait till July 1st? >> You don't. You just accept them anytime. They just have to be there by >> You could take them anytime you like.
>> They have to be complete by September 2nd. >> They have to have filed their taxes so that they have their >> right >> circuit breaker. >> Yes. >> And if if they're done with their taxes and they have their thing, they want to submit it, you can put it in the file >> for this year for this this year. from a year.
>> Okay. >> I mean that's up to you. That's that's you execute in the office and how you want to keep track of that. You can take them anytime you want. As much like exemption exemption applications can be taken anytime up until they do, right?
>> No, cuz we don't. >> You could take them. >> We could take them. >> All I'm saying is you could take them. You don't have to. >> Yeah. >> But you could set a date, you know. Oh, we'll open it up on June 1st or July 1st or something and start taking them off. That that's certainly up to you. That's
how you want to execute the office. I'm >> happy. That's my take. >> Oh, no. You should do it how you >> This is a different date. So all of our others are >> April 1st >> date is this one is September 2nd which is >> I was just wondering what the means when
is that on the the um fiscal year 27 tax bill that which isn't going to be figured out until >> right >> hopefully earlier this year >> we're depending on you >> and I'm depending on you
>> that's right Um and actually this year we were a little bit later than we wanted to be because we didn't get some of the stuff we need back from vision but still after we have to do we had those um functional economic obsolescent factors which
vision had to look up >> right >> research all those so that kind of delayed >> well >> as well >> yeah they were already >> I'm going to actually call I'm going to a vision conference March 31st and April
1st. So, I'm going to actually ask them to tell them what we need. >> Yeah. >> Well, one of the things I sent to note off to the town, we sent the note off the town manager. >> How do you expect us to do this?
>> Procurement officer and said, "We don't have any performance uh metrics in here. If they're late, it doesn't matter to them." Yeah. >> So, they've been late the last couple of years by a couple of weeks, which eats into our time to do all the research
that need to be done. And and this past year, Linda was, you know, calling it last minute with, "I found this and this is broken and can you fix that?" And they were going like, "Well, pulling my hair out, trying to clean this up for you guys." Well, if you're getting it to us on time, you wouldn't be doing that. Not our fault.
>> It's not our fault. Yeah. We still need it done, right? >> Mhm. Yeah. So, I was hoping that they could write something into the next contract with vision that that they have some performance thing that they have to meet and if they don't meet it, get started to lose money. That was that was >> I love that idea.
>> It did have it does have I think our ethics contracts September 30th. >> Yeah, I know. But the last one said September 30th, but if they don't make September 30th, nothing happens, >> right? What are the ramifications? >> There's nothing. >> There's nothing they need. >> It's it's like raising children with no
consequences. Yeah, >> true. It's just I in all fairness this past year we threw all that stuff at them. So, but still I >> Last year we had something and the year before that we had something. So, every year they've been delayed.
>> And I'm sure every community has this every year. >> Every community is dealing with that whole thing. >> Three years ago they weren't late because we got a we got a delay. >> Yeah. April >> we moved out to our our billing was done in April. >> Yeah. Did you hear about that? We had
three prelim quarters and the fourth quarter was in April was the only actual >> which >> which really caused a lot >> scared the hell out of a lot of people cuz it changed >> how much I mean a lot of people it changed their amount went way up
>> because it was basically making up for what you hadn't paid the first three >> quarters >> um the actual on top of that >> actual bill the actual >> escros were >> on top of that escros were a mess >> I can't imagine >> and when people got their escrow recalculations in the summer. We heard a
lot. >> We actually did a 8 to 58 for one of those. That was such a mess. >> Yeah. >> That was the first 8 to 58 that I've done >> and I checked with three other assessors and they said, "You'll never get that granted."
>> Yeah. >> And it flew through pretty quickly because it was clear what's the problem. the town had messed up and messed up and messed up >> and >> yeah, there was some extraneous circumstances for the for the homeowner,
too. So, I was like, >> I was glad. That was kind of >> Oh, it was great. >> And they were happy. >> I ran into them at something at the at the senior center. >> Yeah. >> She came over and gave me a hug. She did. She said, "And by the way, I think I used to work with your brother."
>> Really? She said, "Yeah, that was that was before." I said, "What was that?" Oh, back when you hated me, she said, "Yeah." >> Okay. Oops. >> So, anyway, sorry, I digressed. >> Um, I think this package looks fine once
you make the adjustments on on the numbers and stuff. >> Okay. >> Um, you know, it looked good last year. >> Yeah. >> Last year we printed off 100. I think we have like 20 or 40 left. Um I don't know if we need 100. Maybe we should print this 50 or something.
>> This I'm hoping this works out well. Thank you for >> this is online. >> Yeah, >> but I'm talking about the brochures. >> This Well, I'm trying to We couldn't use what Tom Lonzo usual
software. So I might try to recreate it in PowerPoint. All I know is that this second page is rotated so it can print on the back side. >> I don't know how to do that PowerPoint. No, I mentioned it to you. Does anybody
know how to do that? >> If it does it automatically, >> but but that's for the brochure. We We need the brochure. >> I don't know. Do we need >> I think you got this. I would hold off on the brochure. >> Um I think it's a little flyer. Well, all your elderly
are going to go online to look at that, right? >> I mean, >> actually, >> I mean, all your elderly don't go online. >> This is a This is available online. Not that many people are, >> but this is this is going to be printed out. >> She'll have some. >> Yeah. >> So, they can get it in town.
>> If you want to come to it on March 12th, >> it'd be at 9 in the morning. >> Because I just like to meet the seniors. >> Yeah, they're great. And then I I'm going to stick with this. This was helpful. This little
>> change that to the senior Mason based. It's the means base. It's not. >> Yeah. Um it's September uh so actually I'll just kind of clarify. >> It's September 2nd on that one. It should be September 2nd. >> It should be. >> Oh, just for a clarification so we so we
know for the future. Last time we we we decided to do it on the second the first Wednesday of September for the senior means tested but have it be September 3rd. So we voted on September 3rd. I think we need to vote on the first Wednesday of September. That way it's
they she can make the changes without having to ask anybody. >> The first Wednesday of September is the second >> second. Yep. Yeah. We already looked up but I think we should just take a vote. Um that that's what we uh and that's what the policy should should say
wherever we have the policy written up >> policy and indoor procedure. >> I'm just going to have to make it clear when I present this that it's for fiscal 27 >> that's the only thing for the means tested >> if you say you know
>> right we'll we'll be doing this starting June June 1st or July 1st or whatever and it's for next year. >> Yeah. But that that way that way you know you can kind of differentiate all the other exemptions here. >> I think it would make sense to start accepting it after I think July 1. Make
it effective. >> Just >> when's the fiscal year end? >> June 30th. >> Yeah. >> That would make sense to me. >> Yeah. June 30th. Just saying. >> Yeah. >> So, okay. >> Um, a motion for the first Wednesday in September for the means testing. a
motion that um due date for applications for the senior means tested real estate tax exempt should be the first Wednesday in September which is the second this year second any further discussion hearing
none all in favor >> I >> so now we can actually write that down wherever we have that >> for this whole thing >> and we don't have to worry about the change in it. >> It's timeless.
>> Mhm. >> Uh 2027 overlay. We actually talked about this a bit. >> Um budget and growth estimates. We're not changing the growth estimates right now. I don't think we need to. I think we're fine. >> Um >> but that I was going to I didn't have a
chance to tell. We have most of our inspections that we've done, we have already put them into the template for 27. >> Oh, >> so I do have an I will have a number of how close we are to the 400,000 that we
estimated for growth for 27 >> versus >> we still have the rest of the >> growth. Yeah, cuz I just copied the >> So last year we estimated 400, we did 513. 543 I don't know the number
>> 58 which is great we want to be higher >> right >> you want to be conservative on your estimates >> I think people are hoping that we'd have another pseudo Amazon building >> I don't think we have anybody in any
other tenant in >> that is one that's >> no that I've And it's so true too. You'd think that >> you snap it up. >> It's an awful big building though.
>> It is a big building. >> Yeah. >> Amazon supplies, >> right? >> They have one in Littleton. Why do they need to come out to Lunberg? >> And there's one in Boilston. >> So, where do you live? if I may ask. Oh. Oh,
right across the pond. >> Yeah, there you go. I live there. >> That's where Logan West should have been >> at. It should have been. I would have hated it. He goes all over my house. But
>> yeah, that's what they were doing. >> But I probably could have sold my house by three times the amount for all those people that would be working there. >> Right. >> 30 years ago, there were planes flying over my house all the time. >> Yes, there were. And when they were trying to figure out what to do with Devons, that was one of the suggestions.
>> Logan West. >> I uh >> that really messed up my >> drives me crazy over at Devon's because I'm up by the 2 A. >> Okay. >> In air and um at the airport, they're always doing the uh the guys are out
there um learning how to drive ambulances and things like that. And so you're always hearing and so your your automatic >> Yeah. >> thing is to go You know what happened? What happened? Because you're it's always sounding like we're at war. It's
>> awful. >> Don't Don't tell people that when you sell the house. >> I know. >> Response time is fast. >> Yes. I'll bet that's true. It >> sure is. >> Um so we are not going to undertake a
motion to reduce the overlay from the five from the 260 that we had proposed. I think. >> No, I don't think so. >> Unless it feels differently. >> I mean, we got we got less abatement requests. >> Yeah, we got fewer. >> Um, >> but we don't know what those are going
to be yet, >> but everything else is going to be more >> and if we are revising neighborhoods, we >> Well, that'd be for the following year, but >> yeah, >> but we are going to be adjusting
codes. It sounds like so we we could get we could get abatements based on that. >> So I think it's right it's a high number but that's also where we are with exemptions >> right for many many many years remember
it was at like 125,000 >> and it's pretty fixed for years and years and years long before we got here >> and they never adjusted the exemptions. >> Nothing at all nothing changed. I told Karen what we had to do and >> it was I think it's already been every town meeting.
>> Yeah. >> That >> we've had >> we've changed something. This will be the first one. >> Well, we could >> we probably shouldn't right now. >> We shouldn't. No, >> cuz there are some other things that we want to fix or modify to make it easier for people to stay in their homes. And
it's just >> right today we can't do it. I don't think we can do it. So, we had to actually come up with two different ideas, I think. But do what we can. Okay. Uh status of
neighborhood review project. You've already kind of given us an update on that. Do we should we take this off this list and just do it during your report >> or should now that you're going to start doing some more work. >> Keep it on there. >> Probably keep it on there because I might have a more of an update and I'll have more probably more detail. Fine.
>> Uh code of conduct and policies. We keep You want to >> keep putting them on the list and should we talk about >> Do you want to talk about it? I This came from Littleton. So, >> is that the same one you shared with us? >> Yeah, I should. It's the same one. >> Yeah, I heard it.
>> I had no issues with it. >> Brian, did you get a copy? >> You shared that one in December, I think. >> Yeah. >> I keep moving it from my folder. Well, the question is, should we adopt
it as is and then modify it from there as >> as time goes on? >> How's this different from the code of conduct that oneonone training? >> It's not as >> it's not really. >> So, >> it's just to have a policy on on for us.
>> Yeah. >> Um and yeah, it basically says >> we're not taking money. >> Yeah. >> All the stuff that we sort of don't say but because we don't feel like we have to but maybe we should. >> I just
>> how we treat each other. >> Yeah. The select board has a whole policy and I just >> cuz prior prior select boards needed one just say it. I didn't say anything.
Um so I didn't see anything that I want to change on there. >> No. >> No. I think there's a word that needs to be switched to Lunberg. >> Yeah. >> Yeah. Little >> do that. Yeah. >> Emotionally accepted code of conduct. >> I just crossed it out.
>> I know, but I told you about that a while ago. I thought you going to fix it. Give it to me. >> Emotionally accepted code of conduct >> for Lindberg. >> For I'll be >> and let you see it. >> All favor. I put it put it in the book.
>> Okay. >> Take it off the agenda. that >> uh land condition factors. That's really >> we kind of talked about that. >> Yeah. >> Um so we don't have the website on here. >> That's what I was just going to bring
up. >> Oh, mention that. I didn't put on >> Okay, I'll let you go first then. >> I've definitely listened to all that. So, we actually sat down with Carara Bri Brian um made some suggestions and so we
implemented all of his suggestions and it's now live if you want to go might be easier to look at. >> I noticed I could go right to the meeting. It's right at the top. >> You can you can go to the lists of meetings. >> Yes. >> And go right to the meetings and it starts with the mo most recent one.
>> You know what I mean? Like I still had to go searching for the agenda. Why change that? >> But I I like that it was easy to find. That's what we needed. >> My initial idea had been to line up the
videos with the agendas and minutes on the same page. >> Oh, okay. >> Um Joe said, "Well, how about if we just put your channel your uh board of assessors channel up on your header page?" I was like, "Yeah." >> Yeah.
So that took like no time at all. And now if you go to our website, the the assessor's website, it says agendas and minutes. And the next item is videos. And it's like it's not called that. What's it called? >> But it's right there. >> It's right there.
>> Can find our meetings like that. >> I used to search down and have to go backwards and backwards and backwards to find old minutes just because I was doing minutes reviews and stuff and I was like, >> "Yeah, that's great. I was >> actually I could I I was on there today. I could find everything easily which is
>> user friendly. Lovely. >> Yep. >> Oh, good. So, I don't know if you go get to go out there much or have been out there much, but um if you see something that you want to change on the website, it's now much more user friendly and we can make adjustments. So, >> if the things I wanted weren't in the
right >> I don't think that's where I expected. I just scrolled and I could find them. >> You go to the town instead of having to search. Yeah, just go to the town header homepage >> and then either click we have board of assessors or we have department of
assessing. >> You can pick either one cuz we used we used to not have one or the other. >> Oh, we didn't have board. We had department assessing department but we didn't have board assessors. So when you go to boards and departments different
tabs, you go to the board one and go, I can't find the board of assessors. So, we fixed that quite some time ago. But if you go to either one of those, it'll take you to the board of sessions homepage. And the second item, the second real item you click on is the
videos. You go look at watch our meetings. I watch them at 1.75. Usually, I can't >> I will add um that document >> that you suggested. I'll ask Carol to add that to your um your assessor. Is it
behind the curtain? >> Yeah, >> I'll add that. >> Yep. >> Behind the curtain. >> Just take a glance. I'll glance through it too to see if there's anything that's specific to a community a community other than ours or if there's any dates in there. >> Okay. >> I don't think there were. I think it was
pretty timeless. >> So, is that what you want want to talk about on the website? I wanted to just make sure that everybody was okay to know that if they want to go in and look at it, if there's anything that you want to change. >> So when I pushed back the other day or last time, yeah,
>> I couldn't get to this on the parcel maps. >> Yeah. >> It wouldn't come up. And when I went out the next time, >> it was parcel maps came up. >> I said, "Great." So, I went and looked at a parcel on Arbor Street right near me. >> Mhm.
>> And those two homes are not on that thing. So, I don't know. CI is supposed to update our parcels and the parcels are not been updated because the houses are missing. >> So, how far in a rears is CI in making changes? >> You know, it's kind of confusing. I
really did want to update the mapping for our new owner view. We have to hold off on that because of the budget, but >> but they're supposed to do those anyway. >> They they are supposed to do that, but it's just confusing when we do these map updates because
I have to keep checking and then so what happens is we send them to them, then they send us back what they did, but they don't update it until I give them an extract. So that >> so one of these houses has been >> When did you look at that? Did you look
at that today? >> I printed this off last week. >> Okay. >> Uh one of these houses was was uh put up about 6 years ago. >> And this house was put up two years ago. >> Okay. >> So they're missing.
>> So if we can find out when they did the last update or what happened in the update, I don't know >> if that's going to make a lot more work for you. Don't kill yourself. No. Because it's been sitting there like that forever. >> It's just something else that need to be fixed along the way.
>> And we want to make sure it's right. That's one. >> Well, that was >> If we're going to give people tools, we got to give them tools that point to the things that are up to date. >> Yeah. >> Or take it down. I don't care which. Honestly. >> Well, two weeks ago, I spoke with them
and they was supposed to finish the extract because I had to send them the extract and then they were going to make the updates. So hopefully and >> how did they locate the house on the plot? >> That's a good question. I don't know.
>> Did they use satellite? >> I don't know if they use satellite for that to put it on the map. >> See? >> Yeah. Do you know how they >> Well, I don't know how they do it, but you could probably just look on an aerial map with aerial imagery and
delineate it. So, >> however, there's many ways to do the same thing. So, I wouldn't pretend to know how they did it. >> I I'll almost guarantee you that the two that we saw down on reservoir that we had discovered are not going to be there
either. So, I don't know how many houses were missing on that map. >> No, that's the thing is it makes it difficult because I try to go through and I've even been setting them. I think we're pretty good with our deeds other than 205 sunset.
We have one property that has the same address, >> but you could get satellite imagery >> and do that. >> Well, not on that one. >> Not on that one. >> That one has like six owners, seven
owners. >> That's a lot. >> Yeah. >> But to delineate it, >> same address >> and it's all the same. It's all the same address >> and there's there's no lot lines. Nothing. I don't know how they I don't know how they did it. >> They're all along the water. >> Well, it's it's a little strip of land
that's along the water and all the homes are on other side someplace and >> Oh, so it's their little piece of the water ownership for a whole bunch of different people all at the same address. >> The same address. One address. >> I wonder if >> I don't know how they got
>> that massog or whatever that >> they have that same issue. >> Yeah. I only know that cuz my cousin lives up there. >> It's something to >> Yeah. >> Yeah. >> I should actually check with them too because um >> Well, they're they're not currently
qualifi qualified as waterfronts and we probably need to have them as waterfront. >> There's a lot that I >> with with the factors of busy >> and then a factor of a busy. Yep. The slope. Okay. You want to put a factor of a slope, right? >> But they're waterfront.
>> Yeah. Even the lots along Towns and Harbor, those little lots, I think those are zero. Some of those site indexes. >> No, it'd be easy. >> Oh, I don't want to. >> They should be getting taxed. So, they shouldn't be zero, >> but they shouldn't be ones either
because they're not available lot, >> right? >> But they are. They're access to the water. So, >> Oh, look at >> what do you find? Anything good? Is that your house view of my house? >> That's your blue That's your blue roof. >> My blue roof.
>> Where did um you didn't get that from the mapping, right? >> Google maps. >> Google maps. >> I wonder if they use anything. >> It's really easy to get satellite data large. >> I wish there fly all the time and you pay for the amount of resolution you
want. So like if I wanted to get down to 2 cm for a grid area, I would pay a lot more than if I'm going to 10 m for example. >> But all of that is available. You can like if you are in a GIS that's the one
of the major ones is RGS online. You it's like 80% of the software I think you go you say I want to you go to the marketplace you say I want to get this location. and you pick the location you want. You pay for and you look for when
the satellite has come over and you buy it and it's anywhere from 3000 to $1,000 contract. >> Yeah. >> So, um and a group like that they pay in credits
that come with their subscription that we then pay them to access for us. >> Great. Um, anything else? >> So, they could definitely get it easy. >> Yeah. >> And they could get very like I just I
know in a different life I was able to get down to like tree canopy like individual trees. >> Yeah. So, maybe that's what they do. >> But I will check on this cuz this is one thing that if it's two that are missing,
it's probably more. Oh, I I just told you about two more that are probably missing. I didn't even check. >> Yeah. >> So, um >> Yeah. Okay. Um anything else that we missed?
Um anything on the postpone topics you wanted to cover? >> Nothing. Um, I I just mentioned uh if you were here, Sarah, we dropped the upgrade to updating the mapping software just because of the budget. I would have
been for 27, but >> I back on that. >> Yeah, that would be helpful with the neighborhood review, but >> to be enormously helpful. >> We just can't we can't do it. So, of course, um CA does charge us
>> uh 7,400 a year. We have these fees that aren't part of the contract. They're just like a maintenance type thing. >> So, we're paying,000 for, you know, uploading and maintenance and
then another $3,000 charge. So, it's user fee. >> Yeah. >> Yeah. >> For the software. >> So, >> and the other software was like 11,374, I believe. which is about what we're paying now. But >> well, we're not paying that now, but
>> Well, we are those are the charges. Well, those are the fees. We probably are close. >> I wish I could just teach you some be done. Take you a while, but >> yeah, we do have a new planning director that started >> and um
>> it'd be great to convert >> our operations into that, but then you do have another subscription fee that you're paying for. Well, but if there's a joint fee across several departments, then that might make sense. >> But you'd have to have somebody who knew how to use, >> right? >> Yeah. >> And that's training.
>> Um, >> can hire grads that >> Yeah. >> You teach school? >> Yeah. >> Yes. I want to get some of the You teach school here? >> I want to get some of the kids in town
interest in town. >> Okay. that your school doesn't cover this town? >> No, my teacher kitchen. >> Okay. Um, Monte T. >> Oh, for us. Yeah. Which school you do? >> So, we were talking about the U
>> this this uh brochure and I suggested that maybe we go to the schools and have them print them off, modify them and print them off for us. They might do. >> Um, yeah. I they might have a visual communication department,
>> but they will probably charge you for the materials. >> Happy to do that. >> Yeah. >> Yeah. >> No. >> Mhm. >> Rather than us floundering around trying to get some new software that we can't get >> and it was like
>> so we we took the PDF that Tom sent us and we don't have the Adobe ability. We don't have a subscription. >> He recommended Affinity which a onetime fee I think of like 20 bucks and it works like Adobe.
>> We tried to copy it into Word but then if it changed the whole format and Robin was so frustrated she spent like an hour working. She said I'm done with this. So uh so she got it a subscription which expired today so we could just edit the
data. So we're going to try to see if we can print it. >> You're trying to put this into a PowerPoint. I was I started doing it. I just ran out of time. My and I can easily do it. Try I'll go through and try to do it. My only concern is that
the second page has to be flipped. >> You can actually if you take this and um you save it as a picture. You can flip the photo around the slide. >> You can sometimes you have to export it
as a PDF. Yeah, >> I do open office simple. >> Do we have that? I don't know if we have open. >> No, the pro the problem with that is putting new software on the town systems. >> Yeah,
>> you're not allowed to do that because no do >> Oh, so computers nerfed like mine has. >> Yeah, I got it. We struggle but we >> right >> I learn PowerPoint PowerPoint.
>> Yeah, I do a lot of stuff on my personal computer and just >> but Open Office is no cost to the time. >> It doesn't matter because >> putting software it's a security issue. >> Yes, of course it is. >> Unfortunately, I think open office is probably more secure than what we have.
But what do I know? >> What do I know? >> Just saying >> what people think. Yep. Yep. Um, okay. Nothing on the postponeed, nothing else on the postponed topics. I think we're ready to move on. Uh, upcoming meetings,
we're going to need to do some more uh abatements. >> We are >> we are tentatively scheduled for February 25th. Does that still work for everybody? >> That's the week after the after the vacation week. >> Yeah.
>> Is that okay? Why don't we reschedu for 18? >> No, >> it's it's school vacation. School vacation. >> I'm in Arizona. >> Good. Good luck. Nobody Nobody wanted to do it then. >> I can do it. >> Just a little bit.
>> I also can't do the first three weeks in March. I'm going to be gone. >> Oh, how nice for you. >> So, road trip. >> Um, so you're not available. >> Neither March 4th nor the 18th. We could
maintain those dates just in case we need to do something, you need to do something about the abatements. >> Okay. >> Um, so I was going to suggest we just leave at least the fourth on there. >> Okay. Okay. >> Um, and then we can decide if it's the 18th or we move it to some to something later. That's okay, too. But
>> but you can't do the 18th. >> I can't do the 18th. I can't do the fourth. >> When do we have to finish all the abatements? We have 90 days >> from when >> from when they were >> from February 2nd. >> I'm sorry. From
>> from when they came in. >> They came in. >> Well, we have Yes. But I mean the last one could be February 2nd. So we have 90 days from February 2nd from the very last one. >> So many of them are already going to have been done because as we're review some of them tonight. >> Yes. >> Um and if we have received no more that
are postpmarked >> I just know it's going to be freezing cold this weekend. I don't know what other weather we're going to endure. I'm just >> wondering about their ability to get to some of these places. So, >> well, they have 90 days when they were received and they couldn't have been
received before January 1st. >> We're trying. It's just LA last week was just >> between the cold and it just was tough. >> Yep. Yeah. >> Well, we could always we could always um
potentially have a meeting Wednesday the 25th of March, right? >> We could, but >> I'm going to pencil that in >> cuz he'll be back. >> You taking out the 18th? >> We're leaving the 18th and say the 25th as well.
>> Are you back on the 20th? >> I have I have something in that week and I don't know what day it's going to be. >> Okay. >> That 16th to the 20th. I don't know when it's going to. >> So that's why I'm >> Let's just leave them on the calendar for now. >> Yeah.
>> And if at our next meeting we decide the 25th of March works better, we'll put it in. >> I should actually have some clarification on that date. >> Okay. >> And once we get through the baitments, we might be thinking about going back to once a month. >> Oh, leisurely.
Well, when we had the fiasco with the taxes, we we decided to do at least twice per month on TV so people could see what we're doing in the evening so people could actually come to our meetings because they used to be done in the afternoon in the little planning conference room
someplace with nobody around. >> So, we didn't like that. >> Yeah. >> So, we've been since then we've had a lot to clean up over the last couple of years. Thank god Linda's here. Um, and we clean up a lot of it. So, maybe we could be thinking about going back to
monthly at least for some period of time. We do that in the summer typically, but we're probably going to be doing that even sooner. And we aren't putting anything on the warrant, pound warrant
>> for this town meeting. So, I think we're okay there. Um, cool. So maybe as soon as April we can start doing >> Yeah. >> Yeah.
>> But let's talk about that our next meeting. Any further stuff before we close closing comments? Closing comments from the public. You're the public.
Closing comments from the board. I'd like to thank you for coming and sitting through our meeting. >> Thank you very much. >> Um, we're we're thrilled that you're here. Obviously, you're knowledgeable and I I'm thrilled with that. Um,
>> I can't wait to work with you. >> I'm excited. I can't wait to work with you guys. >> So, it's going to be good. >> And and you can come to our meetings anytime you want. >> Yeah. Thank you. I was going to suggest that. It's a pleasure. >> You know, >> I find it very interesting. So, thank you. >> Oh, good. because it kind of tells me
what's going on around, you know, in the in the >> well in the town. >> A lot of people, you know, watch our meetings go, "Oh, most of that was boring. That was some entertaining pieces." And then, but there are people ways out. >> We have some people that actually send us notes and go, "I noticed that your last meeting you said this, or this
other meeting you said that, and what about this?" And it's like, they're paying attention because a few people out there really paying attention >> and I'm I'm glad to have that because I wouldn't want to do it in a vacuum, >> right? Yeah. >> Which is how I think a lot of it was done in the last 20 years. >> I tend to agree.
>> So >> I can remember being an assessor in one of those back rooms back in the day. >> Yeah. Yeah. Exactly. Exactly. >> You know, just we had our meetings during the day and we weren't thinking and we probably should have had them in the evening when people were around, >> right? >> When they weren't working,
>> right? Instead of at 2:30. >> Yeah. >> When everybody's nodding off for lunch. >> Well, you know, people who work are definitely not going to volunteer. Right. Right. >> Right. >> We have like a fixed set of work hours.
>> Cool. Um, >> no. All of you work. >> Any further board comment? Hearing none, I'll entertain a motion to adjourn into executive session. Would feel after that. >> Yes. I'm going to add >> I want to thank you.