I'd like to welcome everybody to the board of assessors meeting of Wednesday March 19th 2025 here at the r building lower level in accordance with the requirements of the open meeting law please be advised that this meeting is being recorded and broadcast
live that was a question is is it being broadcast live no okay it's being recorded uh or the lenberg public access channel on Facebook live for the public access Facebook page it is being broadcast live over
Zoom we'll talk about that in a moment the uh Facebook channel is https www.fb.com lunberg dpublic access
d-57 42727 97535 SL recording can be found at the lunberg access uh YouTube channel after the meeting and I'll likelihood tomorrow the meeting will be held in
person at this location uh members of the public are welcome to attend this inperson meeting please note that while an option for remote attendance and or participation is being provided as a courtesy to the public the meeting will not be suspended nor terminated if technological problems
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it's a zoom meeting https us02 w. zoom. usj sl11
52021 94 again the meeting ID is 81152 2194 from a telephone you can dial the toll-free number 888 475 4499 uh and enter the webinar ID I just
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request to speak after join the meeting computer and app users may use the raise hand feature and let's do this GL um the agenda items the agenda lists all topics which may be discussed at the meeting and are those reasonbly
anticipated by the chair votes may be taken as a result of these discussions not all items listed May in fact be discussed and other items not listed May may also be brought up for discussion to the extent permitted by the open meeting law additionally please be advised that the town of lunenberg utilizes a zoom
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AI companion is activated immediately upon launching the zoom application you are hereby notified that this AI technology May capture audio prior to the start of the meeting Andor following the conclusion of the meeting going to call the meeting to
work is now 6:34 takes four minutes to do that who knew uh we will do a roll call this is Brian leond Sarah
Cameron one of our members is not in attendance at this time he probably will show shortly uh any comments from the board yeah we wait have to identify yourself John rabbit I'm late I went to the wrong
place oh you went over there yeah it look kind of suspicious you should read all the way through these things a couple days back anyway thank you for joining us identify yourself for okay uh John rabbit uh the camera's here oh here okay
John rabbit ESS M thank you yeah we are we've already read through all the stuff you don't care about uh that's true opening comments from the board Sarah and I had none uh this can I defer to the end we have
comments at the the meeting you certainly okay anything from the public do we have any public with us today I don't see anybody on Zoom at the moment so we're going to move on status report from the principal assessor
okay I just wanted uh to make everybody aware that Vision appraisal will be starting with cyclicals next Tuesday uh we have Joshua burlo he's going to be coming to the office uh we've already um sent
out about 108 postcards we'll be sending out more tomorrow and we're doing them by Street uh and the residents will receive this in the mail and so Josh will make a visit to the house we start with a list of people
that if they do not want him to visit their property we're going to write their name the street and he will not visit the property he's not going to visit at all he's not going to drive by and take pictures um he probably will visit from if he can see the house from the exterior just not go inside he just
won't go inside we go on the property yeah and if he does go on the property he will knock uh we're going to actually request that he leave a door hanger we always do this it's just good practice to let people know that somebody somebody's at the property and then um
what will happen after that is if no one is there he'll measure the exterior and leave the car and they can call office and we could schedule an appointment thanks for getting that set up I know you I think we were all expecting Vision to be doing that so I know you really
had to move on that and I think it's really good that that yellow card is there because people will see things on their doorbell cams and be wondering who this person was at their home yeah uh they will um he will have an ID and this I had
to I added a lot more detail to this letter Town manager approved it and it went on Facebook and the website today uh and I already delayed this 5 weeks so we we have 500 to complete by June 30th so we have to um get going so uh I did
leave a message for um P Donovan today ADV Vision because we were charged for500 $500 for mailing which is going to be after the visit is made I don't really think we need that it they need to be notified before and
it was really what I could see in my contract I there wasn't anything explicit with the mailing it he's just it's hard to believe that Vision misunderstood that we wanted notifications to be going out after yeah makes they do that so often that it's
just disingenuous but it is it's absolutely true you use the same methodology when you're over in air right and do you have Vision folks do the mailing Square you did it yourself contract I had another company
yeah oh okay so contract but um but we always did the letters before and other towns it's just protocol and the letter that Vision First had me post it's I guess standard in other towns that's what they they do uh and then they send
a letter after the visit is made so that they call the office so given you history what what is your estimate with regard to how successful you going to be at the first pass and the second pass before you decide okay I give up I'm just going to
send you Bill and good luck how how how are you determining success we have to do 500 we have to do 500 the ratio of notification to people actually being there and being able to close the loop and such it depends if they're home yeah but overall average
um I actually do them in another town on the weekend I did one last and um we I I have no issue I mean U I actually last week did 25 but I measured into every house in so all these Vis will be
conducted on the weekends is that you her her data she was explaining on the weekend she got 100% compliance because I've done I've done cyclicals in the past with the vision card and essentially you just go through the the card you look at the sketch if it isn't
correct you got to measure uh so it's just really verification the data uh but it's picture if it needs to be yes take a picture pick up out buildings so the goal is making sure the data is correct and that's all it's about if people help
the data will be correct if they don't yeah so they we Google it as well you can't get on the property easily or you can't get you know we don't have Maps anymore um you take a picture from the road if they won't let you on the property that's why you and rely on the
there yeah as stated in the letter and and we don't want to make an assumption so this is why we do it to make sure the data is accurate we did get a preliminary copy of the letter you read that right I thought was good and just adap the second
one what do you mean tried tried twice well I think vision's only going to make one visit yeah and then they're going to leave this card yeah um will you hear did explain that this is what is going
out yeah I know okay I okay so this is this is what will be left um at the door and then they can call the office and I think what's going to happen they're going to charge us for call backs if that appointment is scheduled Denise and
I will be doing that and we'll be doing all the I don't know more I think it's $6 per visit but doesn't make sense do should cover that sorry I cover it
just to May interrupt that buzzing noise that's not your equipment I was going to ask about that okay as long it's not your equipment that means everything's working you may be picking it up those of you watching tomorrow may hear a buzz we know we don't know sorry sure goad is
it watch is it just the water thing I think it water cooler probably making it cool sorry I just didn't want that distraction no thank you our attempt is to notify residents within one to three weeks I'm hoping to
have a better schedule next week of how you asked the question how long how many will he do in a day yeah I can't tell that as long they have 500 to do by the end of June that means they essentially have three months to 500s 166 a month
yeah I don't know how they're going to do it but bless the heart that's what the contract says yeah yeah and we were late starting this well I think it November it it started in November with leaders and then with
the weather and we needed time to get this together we weren't late so who was late why were we late we just never got the contract signed so it was we couldn't start the fall because we it wasn't we were not late we had to get
the contract signed different than us being yeah right maybe I should have rephrase that I'm later in starting this and I would like we said that I should have been more this much later than we would hope to start yes but um I couldn't delay it for another week I we
we delayed it so that we could get postcards out and people would have B notice but um we have to we're going to get started on Tuesday it'll it'll get done so we're doing me yeah no we're doing a lot of it in the office now that wasn't really a
plan but that's okay we'll we'll get it done and I'll find out the details next week CU they printed out theion printed out the the streets for us so now I'm trying to meet the route yep it just makes
sense to do everything together close close to the street so I don't know um I would be more than happy to update the streets on the website if you'd like me to do that that once we find out like maybe this week which
street if people would like that it probably makes sense you're going to be sending out notices to the various people on the streets yeah so I think there's no reason why we couldn't put a our whatever schedule we have when we finalize it next week okay rather than
us voting on it now we don't know what it's going to look like we should just vote to allow her to do if you want to do that so okay I think a motion to have you do that or not let's do motion for you to put the schedule on the website when it's completed
okay I'm hoping I can get some kind of a schedule I did ask okay I asked how many a day just so we well I think you might say this is an estimate it might be yeah well it's not going to be a day it'll probably be a week so um all in
favor okay we are in accord all right what else um I have some other stuff that are actually on the agenda I don't really have too much I have the impes Fe to sign we signed last time which is good I don't uh I do have some executive session minutes for you
to approve yeah if you'd like to do that now March 12 so these have copy are these three copies for us yeah just for reference we can briefly look at them there there's
no there's no privacy problem here so we we'll be able to go this after and I noticed on my agenda inste of I have March 19th it really should be March 12th for the executive session right there oh I
don't yes that's fine but we will have March 19th the next time next time uh entertain the motion to approve these for release a motion to approve the
executive session minutes of for release any further discussion all in favor I we can release these okay you want that one back yeah if you could start
control number on these in within relationship to okay this C w't posted he creates some sort of control number that we can reference him while I take my notes know where to go it's the date
yeah so who is this who is that oh we have we have the list of all the abatements that we discussed she has the abatement list that's not the issue the issue is just these minutes yeah are are you looking for more detailed documentation help go back and look at
oh yeah what my comments of that all that information is available in the office in a in a book yeah we have them in in a book okay okay that's where it should be so that's what state says it should be okay and then the other ones
automatically C or Ellen which the open meeting oh the open meeting ones I've been giving a c I've been making whatever adjustments then sending a copy over to Ellen okay and C Kathy and the and the and what's his town clerk's
email so all three okay to make sure they get it but it has to be in PDF format so that you'll have to print that off the PDF and then send it over to you want me to send it to to alen okay if you want to
modify that so it says approved on a certain date that wouldn't be a bad thing that's correct I hand wrote it and just said okay but if you're going to be sending a PDF you won't be able to yeah I know but if you're going to
send a PDF for posting electronically yeah just put that note type that note onto that piece of paper and print it off and send it over that way the record is on the posting as well I don't mean to add more stuff no no actually you already approved this
this was February 19th okay so that one's all set so that's it cool did we with December 10th already we have it on this list but I thought we yeah we'll go back and check that
one it's not pressing that it be done today the other uh February 19th that was the DAT that we reapproved this motor vehicle stamp I don't know if you're going to be review those fa soon we haven't gotten the preliminary
minutes from the person that sends us the minutes okay so I can't modify them all right so we're now February 19th and March 5th our I
think now I said that off the top of my head I'm sorry March 12th yeah I'm sorry it was that meeting I thought it was February that's true what day is
today why is there air so just no that's quite true I I will confirm that I don't have a February 19th but I'm pretty sure we did not get February 19th I don't think um you have no invoices or vouchers I
don't they were all done last night uh boa policies should we table that till later in the oh you have one yep good made a coffee for everyone thank you this is just something I put together for the
town manager she is that in our one of our meetings so I just kind of put our goals and what our policies are we we are cleaning up the office uh We've started uh looking at all the chapter
Land files uh making sure that we've received all the applications we've started procedures for that and uh Robin's actually going through the files to make sure that everyone has a lean so she's working on that because if they don't have a lean I think there was one she found we going
to have to get a lean B for that so so I know this sounds picky but when I read through the procedures and policies these sound like actions versus oh an overall policy so
like people should access the shared and contribute to the shared drive would be the policy right yeah and you have developed a shared drive to access the Assessor's documents so it might be
um change it change it so that it's a policy icy versus an action item okay but like I can see the policy behind the action item yeah yeah I can change it well I was just wondering if it was
your suggestion is it something You' like to modify this and give her yeah I can do you yeah feel free to it was something I know you have nothing to do there's eight I I can figure it out I I'll send it back to you okay then you
can take you're crazy it was just something I this is great I think it's great I just I know we we started uh we talked we've been talking about this for a while uh I have to say though the the office looks great we have to get more
stuff out of that closet and bring it over to Storage storage and I want to make sure everything where is stor where is TC oh it's the one we're deol yeah yeah not yet well we definitely have a storage
problem and we've been following the retention schedule and we're finding all kinds of stuff in the closet old really old stuff so this year um but the office is organ very organized right now good
yeah I mean we still cleaning out but we uh but the maps is still I'm still sorting that out that's insane that's going to be a continual thing and we still have some problems actually going to send out a couple of letters
letters asking them to clarify what they meant okay okay anything else on that that's it okay see you means tested exemption nothing since the last meeting um on
the oh yeah uh I did have a chance I actually did a new brochure they've want some changes it was really un limited on space but this is the latest version thank you we didn't
have yeah you've updated the income Y and I thought we would this is the application and that a little summary that that's
probably oh actually that should be 24 so this is just like a sample what should be 24 uh copy under documentation needed copy of your 2024 stting federal and state yeah
yeah this is actually copy from conquer I really like on this fer how you have what's required I think that's really important
because you you have to file your taxes you do yeah um because it it the tax the circuit breaker gets granted through the taxes and if you don't have circuit breaker we can't do this other thing for you right and they won't allow it y they
won't allow it um and I I would love for seniors to need it take advantage of it and stay in town I don't know who you mean by they but we don't allow it because that's not what the bylaw says the law says they have
circuit breaker ref I hav I haven't seen that I just thought that the law said that if you wanted any kind of re urement at all you had to complete the circuit breaker yeah yeah the circuit breaker no no I'm sorry not bylaw the
mgl right right right okay 333 I think it's called version that's the right version have an old version of that they the current one this yeah that's the current one you
also so don't that they have the one I changed it today uh I want to move some of the stuff up so that's the current see let me see sure I'm not sure what's different either that wasn't
clear no I changed um I moved some stuff around so I moved I mve the eligibility Ive is up at the top AG is up there and residency residency this kind in the order that actually makes sense circuit breaker and
what I went by was the behind it so we kind of put it in our meeting oh yeah no I've read that so that's times yeah I've been following I'm sorry I thought I had 12 copies of
it the asset limit piece the 27 we agreed that it wasn't it some that say exclude residents on in this particular can't have more than 275 but now I just put that number in we have to
vote on it so I took a number from actually conquered is what I used but the the residence doesn't count and it's kind of clear there because the assets listed are second home F BS so that would imply the primary
res and I thought one vehicle excluded yeah we tried to do that on the worksheet okay that's way of EX are you running out of space we are that's my issue with this Tom wanted me to put prerequisites
under here and I I don't have enough r i I had to show a lot of it's say required there's not I had to change the other thing we could eliminate would be the spaces between them and then that makes it hard to hard yeah so I tried to kind
of summarize the assets second home a trust fund Securities equities and bonds I just couldn't go beyond that but so so they can get the particulars when they go to the application sure so
I I think that's probably going to be as much when you're doing a flyer you can't put anything in the flyer but I think you got most of it and I think it's gives people pretty clear idea what we're looking for you know what we have to look for I've got a couple of people
question well how does this work does this come out of the Town budget I said actually no it gets redistributed to the other members of the town and you kind of like get a little bit of it was not a open warm response from
that but that's for people right now are struggling a little bit I if they're struggling and they get a discount why do they care where it's funded and if they care where it's funded discount and they don't really want to take the money away from the all the rest of the taxpayers they cannot
file you know just what else can you do money's got to come from somewhere this kind of came out of the whole AI the anx that's going on with that so all I know is sort of has it is what it is the town
voted for it V and the state passed the law to vote for it do you agree with the following the C breaker limits which is 72,000 if you single 91 if your head a household and Joint married would be 109,000 to me
that just seems kind of high I'm afraid we're going to have a lot of people well if we have a lot of people then we'll max out at 1% right and then won't change the amount that that comes out of the Town it just change the amount people get back but the question
and it's a valid question yeah if if people are at the high end of these of these qualifiers then are they the ones that are really trying to get money back to they're probably not they're probably the people that are low on the lower side of this yeah so we can set the
limit wherever we'd like these were just you said the suggested ones from coner yeah yeah from and then I have some other town so you have you have a suggestion on different numbers well on the other hand if we are trying to Target seniors um
who are seeing U regular tax increases above cost of living I 72,000 out of household 91,000 I know that's that high well for income maybe there are a lot of people who AR 109,000 I really
like to give them a break yeah more than the people who maybe at the higher end of these limits do we have any data of like what our average senior income
is what is our lower end so we can Target that more appropriately the have information because because then we could and I I agree we want to get the people who are really struggling versus the
people who just like the first year we're going to be kind of faltering along finding out what what what did work and what didn't work we're trying to get people as much back as possible and I don't know how many applicants we're going to get uh the US Federal sentences I just was looking at this
afterno just late um it's not consistent you've looked at that stuff before too I I cannot I cannot recite it um and the other thing is um yeah it depends on where you're getting your census data from what information you're going to get right
now so I I couldn't I couldn't really speak to the census without having the data in front right this data looks a lot like the conquered data it does it does so one year ago yeah so I'm guessing this is this is last year's Hingham that's this year's coner and and
their numbers are 69,000 conquer actually 86,000 and 103,000 so I these numbers are this year's conquered these are last year's
hanging having said that I mean at least there is a precedent that other communities are using these numbers and we find if we find that we aren't really T targeting the people that we really want to Target we can modify next year yeah they this survey did give us
an an average but what threw me was the fact that they the poverty levels all the other stuff data that we saw was 11% and these guys are saying 5% and when did this happen you know
so it depends on who fills out the form 11% 5% what probably l and but the problem is were you the number of people in our community that ER those levels is that what you were trying to say yes oh okay I I didn't know what the number they were just Massachusetts defines one
number and the federal government def another one and uh all the stuff that we've been using is federal data so I I don't I don't know I have a sample here from s they Ed S for the
income the assets they and this is a statement the applicant must own not own excessive assets that place him her or them outside of the intended recipients of this app exemption section two of
chapter 169 of the acts of 2012 States the board of assess deny and so those assets right now are 275 this is a different Community this doesn't and each Community has their own home World petition so their law may be
written differently than law so I don't know I mean this kind of gives us an idea of what the guidelines are but if you notice the um the max amount is 2,730 yes so this community their
incomes were for 2022 were 64 uh actually they reversed 80 and 96 so everybody's in that same range and it feels like the ones that we got here from conquer are the most recent year
and those are probably from year and two years ago so everybody looks like they in that same range yeah um so I don't know if if you want to suggest some other numbers or if this is your suggestion which is fine well that um that's my suggestion and then they have
this table from westf which is a little more complicated I and they take 75% of of the circuit breaker so everybody does different what is your
recommendation I mean we could maybe look into some income if if for the town the average if you want so we can get some of the demographics I mean are you know there's the income part um there's the homeowner principal
residence like how 15 years yeah no no no no not they how long they've been a resident how much principal Val yeah yeah it can't exceed that that actually might that might be the qualifier actually yeah that might so we could
stick with the circuit breaker and then and I base that on the average single family value class so okay would it make sense to take some of this back to this the team that's working on that's the Lou and stuff we
haven't voted on that portion no no I just wanted to get some ideas here are not supposed to vote on that yeah we're just getting IDE you're working on the process yeah here's the process we vote on what the numbers are so you don't need to take it back to
the team because that is not the charge of the team you need to tell that to the team well you if you can't I will I will bring it back okay thank you and uh yeah guess what guys we're only asked look at the process and numbers we come up with
they're going to be decided by the B or think that's that's the other two members will understand that was their challge so if you take that back to them and they push back on you let me know I'll give them a call my goal tonight was just to share this with the the team yeah and we and and I think we're making
great progress and we don't have to vote on this today yeah right so it's good to know you know what what's out there my first thought is if we went with something like 75% of all those numbers we then would be focusing in on the people we want to benefit the most but
that's just my preliminary thought I don't know take the bottom first my my thought is I I don't know um what the range of the people is that we're trying to Target so that's why I'm like well we could make up that number right but it
would be made awesome if maybe we could get some data to get that number but I don't want us to have um Perfection be of of good work so you know I would be find doing that 75% idea and then
looking at it again down the road we we can talk about it the next time hopefully by the next time you'll have had another meeting and have finalized what the process flow is I'm just asking those questions so that no that's we can we can think about looking at that too
yeah and they obviously have to qualify for the the circuit breaker y they have to have well they have to have the circuit breaker yeah so that's one of the right uh the age The Residency it's the circuit breaker in income seems to be standard do they have
to just come in with a filled out CB form or do they have to have it included in their tax return they haven't think they want they have to send tax that says they're eligible for the the federal government has to say you eligible for the circuit breaker
as you filed your taxes the state or federal state circuit breaker circuit breakers a state is year you know if that's the case whatever they still have to file their taxes right we can I some other body other than
us is doing a thorough review and then we know it's okay to go I've been telling fol they got to do it and mass does an application doesn't count for anything it has to have been approved by
taxes being filed right okay so um again you mentioned this April excuse me September 3rd 2025 we probably for the process flow should document that it's the first
Wednesday in September because that's what this date happens to be but we can't make that date that done may be a holiday at some point yeah just saying could be first Wednesday just if you say the last
Wednesday excuse me the first Wednesday then forever you know what that date is yeah pretty easy all right and this form this is the application uh did you change anything from the you used the yeah Robin had
kind of Robin had copied that she tried to do a table it and she was just kind of struggling with it so um yeah it um she heard to make a table here with like home address oh with a like a grid just
kind of like a grid she was I I told her I said those just update down the bottom we tried to be a little clear with second car so is confusing some of these forms how people put their their only vehicle that shouldn't count and then it
would be an additional sometimes I find the grids to be hard because I don't know which line I'm supposed to write up so she struggled with that I said well I'll go back to the team and just tell her it's so since Tom was the one that requested you can let him know that you're having difficulty putting it
through grid does he have any suggest suggestions I'm going to do that and that way if he has some idea about what he wanted to look like he can give you that sorry let me finish um and and that way you know when you get together nobody's surprised yeah it was just jumping to
another page so I said dra a PowerPoint use it well it's be on she she spent quite a bit of time typing all this over so I think if you look at section if you look at owner applicant section and you go to
G I think there's a header that got misplaced that needs to be yeah enter bold and underline yeah yeah here do it red not purple it looks
blue oh residency section is that what you're talking about yeah this thing probably should be up there oh yeah it might have yeah check out see I order look to see are all the mistakes I make
no no it's good because uh perfect we perfect you changed the 2023 to 2024 I really never Ed them should no so thank you we'll see what U like I said
I'm try to schedule next meeting for April 2nd uh to review this I'll send an email meeting time our next our next meeting is scheduled for April 2nd so hopefully by then you'll have some more data to
support the position on the numbers that we want so we can vote on hopefully vote on both the process which may be clear by then may not because you guys are finishing up and the numbers and if if that gets delayed till the 16th oh so be
it but I think you guys done a great job making a lot of progress thank you everybody uh sessor organizational metrics or AKA kpis kpi yeah if you use
that terminology people are going to go oh and turn up just say somebody I'm using only yeah so uh ly and I did not had a chance to get together to push this out any more in terms of taking that exra
level of detail um and we probably want to be really good about that because I understand there were changes of foot and I am very hesitant with regard to those changes of foot because I would
like to be able to make sure that this is this activity is treated like an Outsource but this group when we know we got in trouble last time whe it was somebody else standing in I'm having trouble falling can you're not speak in code okay say it if you mean it and if
you don't mean it say I to say it executive session if I could can't okay L am I okay to say something sure okay you know what I'm talking about yeah okay essentially Linda is now reporting to no longer the town manager
been announced has it been announced yeah wastified uh We've now moved this function into a lower position into a less visible position it's contrary to anything you
ever try to do from an organization perspective you're trying to flatten the organization not build Empires I I don't know what you're get out don't touch me oh I'm sorry I'm sorry okay I do apologize I I do that all time uh down
manager is trying to reorganize the let phrase it differently well I call a reorganization so to put the assessor the lead assessor under the finance director okay I don't have an issue with that I I think we as a board do we do
let me phrase it differently I as a board member do and I will second that motion so there will be some follow-up discussions about that yeah it's contrary that's how we got in trouble last time well no we outsourc the
activity the Outsource has been done forever different than flattening a structure right it's not the same so that's not quite a clear statement but having said that the last time the attention was diverted away from the assessor's office
it cost us $1.3 million yeah I'm not sure we want to do that again and while this might not it has all the ear marks of something that could divert away from the US Assessor's function and if I can
add that Mr chairman sure I'm concerned that now I've got another filtering agent between the person that's doing the work in that team and ourselves and if there's anything that comes up or there's any hiccups we're not necessarily going to hear about it right
away and for that matter Fair feedback so you're going to have that problem Association if we want to work on a resolution now I have to go through other additional parties this is not an efficiency Improvement at all it's not a
Communications Improvement and for that matter I think it also takes us a little bit further away as a board of understanding what our citizens are going about because you're the primary so we got to this conversation because we're talking about organizational metrics right can we talk about organizational metrics and focusing on
that I think your concern is something that is shared yes at least one right the rest of the board the rest of the bo but I'm not sure we can do anything about it right now so so we thank you for raising it and I have some thoughts on that though it's not on the agenda so we can't talk about it I appreciate okay
K but we could put it on the but we could put it on the if you'd like we can put it on the agenda for next time yeah and I will have a bunch of stuff for you to look at thank you I would appreciate that I have all in the same talk
organ KP can you can you call it something other than kpi I call it call it organization performance metrics and what trying to look at studio audience k key process indicators
how well they're doing in terms of of the work and for that matter the output of the work and the accuracy and all the other things okay you told them what it was that's and whether you call them organizational metrics or kpis I'm willing to call them
anything all I know is I want metrics around things that affect our ability to meet our our charter meaning that fair and Equitable taxation so you have some suggested there is that is that what you're talking about yeah we I have we
generated last week send it over to Linda we we were going to try and get together this week but it wasn't possible for at least I know online side I couldn't especially after you threw the L at me to go caused me to work till 11:30 last night I'm sorry no that's
okay this is good we did that this is good so is it possible to schedule this for next week to go over it together yes and then we can next meeting next meeting meeting then we can we're not meeting next week April 2nd we could talk about it
yeah if you want that's fine I can add it I'll keep it on the agenda thank you is that something you've shared with us or not she did that oh yeah okay
that's last week I didn't have cont so we can okay so that's where we are in our K or operational organizational okay uh home M letter for issues with the Deeds m we got that
approved did y I am going to start sending out well I have this whole pile of deeds and I think I mentioned this before I'm actually working with the planning department is 205
Sunset has the same address for five different Apostles we're trying to sorted out my biggest challenge but that's not your only example you have others that's just happens one this this is just one so I have this one attorney that I've
been trying to reach I'm going to send one to him uh this seems to be a real problema here I'm trying to SL this out so we're going to get the letter out and hopefully we can get some clarity for those who haven't been watching over the last several weeks
we've crafted a letter to send back to applicants who give us a deed that we really can't interpret so we if we can't interpret it we can't put it into our Maps we can't put it into our CH system and we're
asking them to give us some clarification on what the deed is intended to do uh and we went through several different iterations of the of the memo
note um and we have finally finally landed on one and we're going to start using it because there are several situations not just the one that was mentioned earlier in which we have Deeds that are not we're not able to interpret and then we pull the plan and
then because of the way the it's not the biggest issue I have with this is that the data is not correct because some of these Parcels are divided and when somebody references 27 Acres parcel one and there's no ID and I can't find 27 Acres this would bother me too but I
think you're doing what can actually be done about it and if if the homeowner doesn't resolve it there's you've notified them we we'll make we'll do it to the best of our ability and when the bills go out and somebody's complaining about their bill they'll have to come
back and take careed yeah sorry it's just really difficult because I can't even identify this parcel because I can't find a 27 parcel first of all I have no we can't when we sum up all the other they
don't come to 27 you know it's like nothing matches I've been pulling I pulled my hair out one day I said you know what like trying to go through these plans it's it's hard for you to start to planning and asked me if he had a plan and if there's any anything we can
get cuz I don't after doing all the research I don't want to put it in the wrong name and it sounds like budgeting without enough money oh it's ridiculous but I actually did speak with another attorney who did tell me
that if she had a DAT like this she would add another sentence in front of this updating parcel one and correcting what it was and then referencing the old data so at least it was it's difficult for us to tell attorneys how to do their job right
right we can't do that but it makes it very difficult for us to do ours so I don't know what exactly strategy would be but I would you know the attorneys you send a note back to them and say this needs to be corrected no no doesn't go to the
attorney goes to the home has to do it that's who files it so be careful yeah okay okay sent the attorney with a home owner homeowner sent the homeowner with a carbon copy of the attorney and say this needs to be resolved
and uh meantime we're going to tax a on you no I didn't say that you did we didn't say that did I say that he didn't say that well we um I unfortunately it's try to stay professional all right I'm very
tired uh yes so like we're making progress L we are we're going to start this is progress yeah and we'll see where going and I'm also reaching out to The One attorney that was supposed to get back to me and I will follow up with this same letter to him just right and
we're going to be feeling our way along for the first few it's going to be difficult and we won't know how much we're going to get back from from them and we get back stuff that we can't deal with uh as I said just send them a Dax bill yeah they'll somebody will scream
yeah yeah that's all we can do that's all you can do I'm looking for other plans if we can find plans that they tell us cu the problem is that encourage them to contact the their attorney yeah that they use for resolution something like
that that's it for that okay ass the website you said some stuff got posted just uh for the sial okay I am going to try to get you that it's been a little bit busy this week so update that a question on
the town website there's a portion of be identify the organization chart but you go in there and it tells you have you have to go and register or something to be allowed into look I don't know I'll go dig it out I'll go
dig out the more complex example but I just thought when did we start getting locked out of anything on that site maybe Carol I think I also was looking for some information that used to be publicly
available on the website and when I tried to get the information it asked me to register for some that's it yes and and put an app on on my an application on my computer and then when I put the application on my computer first thing I
got was what's your password no no the first thing I got was your computer has downloaded or oh no spam or some damn thing and I said okay let me try this again a different way and I I actually was going to bring this up today but
thank you for bringing it up um when I when I try it again um I was able to get a piece of software that downloaded and when it went to open up it sent me to a site that was nothing to do with what I was looking for nothing nothing whatsoever so thank you very
much so do we I it's it's it's a problem with the is I don't think the car be it's not implementation I think it's a for me it was I was
trying to find used to be able to get salv at every town employee yeah find it can't find any I best I wish you luck the last one I found was from 22 and in the property TS you you found the site he said oh I found that I was
able to you able to go to both locations and get get through both locations there's two locations if for finding him right the property cars well you can go through hours playing I went through ours and it has a little thing that says access
GIS you click on that no yeah I no problem I just I couldn't it wouldn't open for me but I could go to the other one and open fine I I was able to get through both ways okay I I went to RS said and go to plannings right plannings is more direct because it doesn't have
the reason that our has the redirect is because there's a a disclaimer there that says there may be some problems with the that Linda had had put up um okay that's why we have the extra step but the extra step should work is it maybe does it do a pop up when it does
that no okay Cas I know how to get what kind of computer you running I got a new one I bought a new every time I get let me ask the question different way what operating system you running oh I think it's like 433 no I think it's 11 would
it be 11 windows I don't know whatever are you running an apple or a Windows based running or you're running Linux no not Linux not that good good you're running Windows yeah okay yeah then it shouldn't have conf from right I don't know what
to tell you he's not the only one I know but yes he's anything else for the website that's it tax billing issue y I just wanted to mention I had a meeting with um Izzy M and myself this week um we just just
talked about things that are going on with uh you know our day-to-day uh and um is he had mentioned that he was going to set up the training for munice uh he talked that that he
believes that mentioned that both departments need to kind of integrate they need to learn what each one does just so that we can understand the whole process of what they do and and vice versa for assessing uh the plan is to go through the
training Robin uh will be uploading a file that will be her primary responsibility I strongly suggested that we maintain a contract with Randy Mercer who is the munus expert because when we
upgrade to the cloud there are other towns that I've spoken with that have had issues uh with munice uh similar to what we had this year not even having the cloud and the fact that the support just
isn't there with mun so so we were hoping that moving to the cloud was going to solve some problems it doesn't I know uh Randy saved our butt for at least two consecutive go rounds um so it makes a lot of sense um
for him to be involved as much as we can keep him involved and we're paying more right well of course we are yeah but it's well we're not we don't have worse problems we have similar problems yeah
but they're pretty bad yes yeah uh the other thing I wanted to mention is uh I know there's a bridging issue it's definitely an issue with the number of IDs that Vision has and mun has so uh we
need to make them consistent you mean the number of or the the number of numbers in each number of digits in each ID no I know but there's a different issue if it's number of IDs yeah but it's the number of digits in the IDS so
they are not compatible but last week you said Vision says we shouldn't change those numbers right I was going to mention that as well um and Randy Mercia does not believe that we should shorten we would love to shorten them in Vision because we don't look stuff up by the
parcel IDE it's just too many digits so is this the same issue or is it changed at all um it's pretty much the same um I'm hoping that we're going to have to address that at some point I did mention it to Izzy because I really think munice and vision need to kind of connect about
that and let us know what we have to do on our end because we had duplication of parel IDs because of this whole number of digits uh and um so that's one thing we need to get
resolved in addition to the new bridge as well who guess who resolves it it would be uh munus Randy May Randy Mercy may have some input with that
so jump on me I'm sorry still asking um our finance director um is he the interface with munice he is um the one that is going to actually be um working with um he has scheduled this migration with the cloud so hopefully he
can ask those questions and get answers yeah has he given me a timeline for he hasn't I did follow up with him he's going to get back to that because we do need to get I did Supply the file the uh the cam file it's more the issue with the personal property we had to use
another Town's personal property bridge to get that to go through I do know that there was duplication of cross IDs because of the issue with the number of characters that digits that Vision has versus munus well as head of the
department hopefully he can spearhead that coordination with munice to get it right yeah and I did speak with um Vision I have to say their support is wonderful I did get a contact name so
that uh if munist wanted to work with Randy and maybe work with vision they could resolve this together which is what I I hope will happen before they you roll out of the uh the cloud in in the old days we used to call them
pointers remember there was a vendor member and our partk member and there was always changes and if somebody wasn't in there owning that management you were screwed and and so who owns the pointer management portion is that off
on one company to make it equivalent who owns that big function and in the updating and for that matter of the sampling that goes along with well we did provide a layout and a file was provided see you put together two tables and said this is
the this is equal to that and we have 5,000 who takes care of it who owns it well I'm hoping they both work together how do they work here I I I that I don't know I don't know that you know what I'm talking about yeah you'd have to what you were doing
you have to wonder I never mind I was going to digress about one of my own jobs and and we had a 17 character and a 14 character designation on two different systems and I had to do the
translation I'm so sorry it was a horrible job I got a lot of money for it though on it and had to get something get fixed continu so yeah so um so we don't keep
on keep on keeping on I guess we don't know how this is going to resolve itself Randy there there's really no incentive for him to generate a bridge for us to then put himself out at work yeah yeah we can find out
who I have to say though if we didn't oh he's been God sent yeah the day I work with him he he was trying to get hold of munice he he actually was kind of available anytime we needed munus on the other hand was not
so it's just nonsensical this that this is a Statewide issue it is and the state hasn't yeah whatever thank you I did want to go back to one thing the um the the
um letter about doing the cyclicals so this happened sort of after our last meeting um when I had a conversation with Linda other than the fact that we were kind of blindsided by something
that happened on Facebook um she did what she had to do which was she had to write the letter get something out there make sure that there was so the business she has to make decisions that sometimes take place
between our meetings so I told her I fully supported her making those decisions just make sure that we're informed yeah other than that I think it was it was well done yeah so the new letter yeah yeah great yeah it is and
and I just but I that was something I meant to mention earlier we had had a my first my first obviously the first thing was oh my God how come I didn't know about this what's going on Facebook is all screwed up and I L okay calm down wait a minute she did the right thing she did right thank you I'm
trying I mean thank you yeah what you're doing is called empowerment giving that way you'll jump and respond and you'll feel like you own it verus the concept of micromanaging just let us know yeah let us know I try to copy you one just well this one was a big one that we kind of like what the heck is this well I
think the the troubling thought about that letter is I guess that first letter that was uploaded to Facebook is a standard letter that Vision uses for every other time who it come from it's just standard they said just put it on there but who' it come from it came from the woman June
Perry that I'm working with well who posted I posted she said please post this on your let us know website it's a standard letter I get it and you know somebody somebody out there I got a couple I say overreacted but some some
people reacted to it I get it yeah but but thank you on the other hand um it's also a process that has been around for as long as there's been assessing assessing which predates all of us oh
yes I think I visited Europe and they found ways to get around assessments because the assessments were done based upon square footage of the ground and then they would build up like that yeah okay both Germany and France I was like
so you know there have been problems with assessing forever it's never it's a thankless job you can't build on the beach so they build a deck that extends out yeah over K leave is way over the top so I just want to mention that and
say thank you good job thank you I do want to mention one thing I think most people think when they sayess is going to come out we're verifying data and sometimes it's a good thing because if there's an error on the Cod and I find that in a lot of instances we correct
the data and you want the data correct M so it's just an opportunity to make sure like somebody could have an extra bathroom that they don't have or they could be even like a style change a particular resident that you and I went over and discovered they hadn't been
visited in about 20 years and all of a sudden where this Edition come from where we can't do the stuff that needed to be done 20 years ago so we can do the stuff that need to be done today com up I think most people think of assessing
like you play the Monopoly game and you draw the yellow card and you are assessed yeah that also pays for your town services so yeah what are you going to do we're not we're not out there looking for extra stuff we're just verifying the data make sure correct and what we're
really spending our time on is valuation what's the value of your property versus the value of all the other proper in town so we don't set the tax rate people still misinterpret that as we set the tax rate we don't we're trying to neither over or under assess you why we came out at
94% that's conservative a likelihood that we overdid it or overdid yours slight but come on in and talk about it but most likely we're pretty close and all the data is supported by sales that's probably the most important thing we use
sales we even even with our bait we we look at MLS y supported by Sal yeah um is there anything else I I meant I'm sorry I had to go back to that but I just want to make sure okay uh we're moving on to
2026 overlay is there something you need to talk about I just wanted to let everybody know probably got the email I notified easy that we approved 175,000 by 2026 Y and a question came up last week and it was an anomaly in 2024
in terms of uh yeah I was going to try to follow up with E and I haven't had a chance okay if find that that one year that looked like $1,000 how does that get through can't be right yeah but why did we get it can't be wrong can't be right why did we get it why do it and I will talk to
about that I don't want to saddle yes her with this work because Linda has plenty to do that's true so I have yes I guess when I saw a tax billing issue I
thought we might be hearing about um whatever it was that our new town manager was ask well we sort of talked about that in that Robin is going to be doing some of the work that was was affiliated with this issue okay and it
is in her job description so that it's that she's the member of the union and and the the town manager can assign administrative tasks to the administrative Union numers that that wasn't what I meant no no but this so
that piece that that we were questioning where it belongs she can assign it to it can be assigned to Robin under so no when I saw a tax filling issue what I thought was
um when the new town manager came in she said she and one of the meetings she said she did not like she thought some of the numbers were wrong for the levy oh that's a that would be a levy issue I I I still don't know what that
levy issue is or was that's what that's what I thought it was I understand it's different than that and I understand what you're saying if you want us to do try to do a little more research on what the impc I was just wondering if that was going to be an issue for us down the road we haven't heard anything about it
so maybe it's not sorry it's a reasonable question yeah like if we would have to resent do something resend things no okay um okay sorry so that was that was
just so we we don't have to talk about the the overly again next time no for sure we don't have to talk about the homeowner letter for Deeds next time for sure cuz we have it you may want to give us an update during your normal update
about how that's going but that's up to you I was the one I was the one that my P dried out last year last week thank all right and we are to the Clause 41 and 17 assets income level adjustment exemption
warrant I kept that there I didn't know if anything so you were waiting ear I thought that we would get something back from the Town Council about he was in the process of rewriting the the warrant article we we have not seen it yet I if
I look at the agenda for the board of Select meeting that's being held tonight yeah that we got kicked out of that room oh that's what Happ okay um one of the items was more articles so there may be some Rewritten or War articles we don't know what they look
like having said that we were the submitters we think we would have gotten something but maybe not until the select board has approved it I guess okay so I we can take that one off because I don't I don't think we really need
to okay we probably want to talk about it again before the town meeting but we don't need it for the next meeting that's coming up fairly soon it is it is it is yep okay uh we already talked about
policies y are there any other postpone topics you want me to add in that section for the next meeting anything okay uh this is the end I'm going back and made an agreement with
pan for The Ledger because they forgot to send the reporter well no they they send the reporter the reporter forgot to report on the whole p is this is a postpone to topic is it I don't know is that what it is what what yeah it it is
kind of I guess or is it something you wanted to do during no I would like to see it show the next meeting oh because I just like to run back by you what I'm trying to do to simplify it and make it read you know something that
someone might want to read versus all the other it's too much it's too much it was okay the the conference that we had y Okay And the reporter failed to show up and to write an article about it Y and provide the community with all the
things that that might affect him like deferral and so I'm doing a rewrite on that turn rewrite of what okay the Conference highlights so are you is your
agenda item to ask if we should purchase space in The Ledger for the conference no I just she's going to publish it for us she's going to put it in oh so you want so the repor is not going to write it the summary of the com know
the reporter could watch the thing online you you got it okay okay so you're going to do the reporter's job for them okay just going to you decided to do the reporter's job for them okay thank you appreciate that is it us reviewing the reporter's job if
still a m I would rather have you guys be me up you know I learned from it was not clear where you were going and now I think it's very clear you're you're going to you're going to they're going to write an article for the reporter to put into The Ledger
about about the conference that they didn't attend and won't watch [Music] online I think that would be AFF want to see that AR did I say that wrong no it's a you
said that right and then you want to review it with us next meeting thank you got SI but we're ready to move on with that one okay and thank you for taking you on that I didn't know you were a reporter not and that will be the last
one wow oh that's a pain in the butt you've already I tried a couple of different ways and it's not working I wish you luck show us what you got next let try that extra writing assignment yep
yep give me numbers you want to pass the s you got to know how to do essays that's true wow thank you um and just trying to think if there was
something else I want to make sure we cover that we didn't cover oh yes there is something else we need to cover sort of uh the deferral application process
youve written up a deferral process right we need to go through it in some detail and when do you want to do that cuz do you want to do it tonight because I just got it but I printed well I think we can talk about it but it's it's not that there no real rocket science here
it's just well and I spoke about it I said what are the key elements that have to be included in the package I asked do that and uh I said okay let me try and write that up for you and give you a general thank you what I don't like you
say use a video you try to use a t VI you know don't use the stuff it's horrible so anyway um I did it in this Excel format I can do it in one of my own pieces of software but you'll never you never go buy it can I
ask a couple questions about it of course okay um all the forms I I brought that whole Community outage coordinator that cuz you said our community we don't have okay so it's I seem to be missing
something that's that this do you have an extra copy of that should printed it out I think I left it on I tried mine was so small last night so so we're not going to go
through the full review I just want there are a couple key points in here that I wanted to make yes so I would love to read through this and then like you know we can go over it now and then I can read through this and maybe we can then approve it maybe next meeting well we prob may not may not get to approval
by next meeting we can go and hit the doc we can talk about the documents now just once we get into the actual no no we we need to talk about the application that we received in executive session we're not going to talk about that right we're going to talk about the process
flow you have here and so uh I can look over the Outreach coordinator can you read this tiny I I made it a little bigger but it's not a lot bigger and I didn't try to fix any of the typos there's a I'm
sure there's a ton I don't even know if I ever did spell check on that you didn't not yet but that's okay I didn't either because well I just I just I just wanted to get so we could have an idea so the first question the community outreach coordinator that's
somebody from the from the adult center adult person okay so when you said our I thought we don't have one those in the board of assessors so it's not clear that that's so at some point just I just wanted to know who that was okay I don't
know the name you can give us the name later on or some other time right now that's fine okay it's and it's not necessary uh the the first thing that we need to talk about
is if the lean holder does not approve it then we shouldn't do any more work on it so that should be the first step that the applicant just their lean holder and
find out if they're willing to move their lean to a secondary position because that's what winds up happening okay we get the primary position I yes we get the primary exactly so the strategy was that we wanted to be able
to have this citizen take this to their interested party and say it's been approved uh tentatively remember I use the word tentatively approved approved and use the word ten
no it's one of it's one of the typos don't worry about it don't worry about the typos there let's get all the numbers all straightened out let's get all the forms filled out because there's
even if the banks don't approve it you could they will still be able to use a circuit breaker on their personal income taxes so what that's got nothing to do with us that doesn't have anything to do with us so let's no I agree but I'm remember I'm trying to help everybody we can't so our the
coordinator sits down and goes through with them on all that material okay uh all the the application piece so it sounds like this part is is um you're writing actually for what could happen
in the adult center so like that can be some of is here here's you said the strategy was to them do all all this work and then and then come find out if if we would approve it and then go to the lean
holder I think that's backward you're Miss setting an expectation that somebody's actually going to get some money back when if they find out day one that their lean Holder will not subate I think that's the word they're they're they're lean if
they won't take a second position then they stop and we don't spend any time effort they don't spend any time effort and they don't have a misset expectation if if they go through all this stuff there's going to be an expectation by
each and every one of those people that that we going to do something for them and we may not be the ones that can't do it for them so I don't want to set that expectation so my take is the first step should be to find out if the hold will
take a second position why would they want to take a Le second position nobody wants to nobody wants to but if they will if they can see that's not true I'm just talking about the expectations of our tax
holders of our taxpayers and our taxpayers are going to think they're going to get something back and we after having gone all through the work they after having gone through all this work May wind up at a lean holder that goes sorry and and what we do we say oh yeah
we couldn't help you well at that point it wasn't us that couldn't help them it was the bank that wouldn't help him well I would tell me that they presented you all the data and you've decided that you're going to decline I would like a letter from your bank saying you're going to decline and for the following
reasons so is they do all this work and then you shove it to the bank and say hey you you are denying this person like we we yeah I don't have a problem telling well I have a problem like I don't have a problem telling a bank that but I have a problem putting our
citizens in that position yeah the citizens are willing to provide all this data that we need to even Prov they're going to spend they're going to spend hours bank and say sure but then we decide no I think that's the first think we will that's the first step we think do
we think that perhaps they didn't qualify and didn't do the paperwork the right way if they didn't have all the right paperwork then we're going to that's why we're trying to screen it in advance with the with the uh cour the first question is just a phone call to their lean holders and they may be more
than one lean holder they could have a second mortgage they could have whatever homeown a home improvement loan those are all way ahead so if they won't take a secondary position they're going to ask and all it is is a phone call you call your bank and say I'm thinking
about doing this deferral maybe the don't even know about it maybe the Outreach I know they don't know about it maybe the Outreach coordinator can help of that phone call that but that from this board's perspective no
from my perspective as a board member that is Miss setting expectations you're going to make people go through a whole bunch of Hoops and they're going to wind up walking away going that was worthless because their Bank wasted my time and why did the assessors waste my
time why do they see the the response I'm get the response I've gotten is do anything you can help us please sure the first thing is all so make have them make the first step the first step which is call their lean holder and find out
if they're willing to take a second thir position before we even once we've done that then we can help them through and I think this I have no problem with most of this it's just the starting point is the wrong St they're not going to ever tell you that we you know we're going to look at it they want the bank come back
and say yeah we want we'll probably look at it the bank says willing to entertain it we can move forward but unless the bank says they're willing to entertain it we're wasting a lot of her time our time the Outreach coordin the applic the
applicant's time and the Outreach coordinator's time it's it it's it's it's and we misset an expectation because now these people thought they were going to get something back there no they were praying they could and so I guess I always come from
a different negotiation position and that okay this board has agreed that yes they meet all the requirements as defined by the state now it comes to you and you need to make a decision one of the things that falls we
we can provide with you is that we know that our laws make sure that they can never borrow more than 50% of the valuation if your valuation in this particular we all know those laws what are you trying to say yeah well we're we're reminding them that we're looking
out for their interest by taking this as well as assuring that these people don't get in trouble any more any earlier than they would don't get in trouble and you're going to not have to go through the whole ring of morall of trying to L claim in their property
or so we're providing a I didn't understand what you were said okay we're providing a service to both the citizen and to the bank or we are we are we don't Service banks no no no we are providing a
cushion that the through the cash that they would receive or not receive not have oh I know the benefit of a defr I don't tell me about the benefit of Def know that tell me why we should do all this work first and the bank come back
and say no why should we do that and why should we set an expectation for our taxpayers that they might get something back when they can't because their Bank said no okay so talk to me about the amount of work that you believe is going to be on this board of assessors to do
this aside from registering it we're not it doesn't matter we're already stretched it's not the question the question is setting an expectation for our taxpayers and from my perspective you're doing them a disservice by
setting them up to fail because their Bank said no it is some work for them to fill this up it's work for them it's work for us to revie all that work is and they're sharing a lot of financial information that it's uncomfortable to
share I think before they even know it's it's possible they're going to just by going through and filling out the circuit breaker and loading into the taxes they're going to save Grand anyway right and they can do that yeah they can do
that no no but that's got nothing to do with this but this is this is part of overall Financial return I make a motion that we amend this process so that the the lean holder um gets contacted first I agree because if they don't if they're
not lean holder isn't going to accept that then all the rest of work is wasted why wa why really waste anybody and the expectations set cuz that's I mean I have the igr here so just kind of leing what uh what
it says about that if they're not going to accept the lean then then that's the end of the game but they can still they can still get the benefit of the circuit breaker they can do that anyway that's outside of this they they could but we're trying to help no no no no no you're saying we trying
to help them we are we we do want to help them but if you have this community outreach Outreach person they can help them with the circle Breakers have fun yeah cuz we don't do circuit breaker they didn't either so I they didn't I applaud you for forcing have a chance I
applaud you for allowing the council and agent to do their job it's it's a 1,000 versus a for very little work a potential well so there is a motion on the table uh and I'll second it just so we
continue this conversation um none of that other stuff is precluded from happening let it happen do wait that carries by this board of assessors approving that it
tells the bank you've done all the homework you've done all this it's legitimate it's up to us to make the decision that we're either going to help the citizen or not but we walk in with more leverage for that not we that citizen walks in with more leverage to
say that you know what this board is staying beside behind me and the town is behind me and you know what if you don't want to give that to us then we let the town know that don't do businesses theages helping him and we're
potentially but could we contact them could they contact the lean holder and say would you entertain this if if the town got behind it all I'm asking they need just need a statement they need a statement that they would entertain entertain it yeah second and then oh they might entertain it okay let's go so
if you're so you're looking for an entertainment if you're designed I don't want them to commit because they they don't know yet they still have to review what it is okay so but it it it's pointless there's there's so many banks that are so rigid about having that first place that if they if the
homeowner has the the lean from that type of Bank there is nothing we will be able to do that's what I hear Brian trying to say well actually not trying said repeatedly they have a and if they
do no I'm not done talking you've been talking plenty whag my finger at you that's the teacher wayag um you could totally they could they could be non-committal but they could say well we'll entertain the
idea let's move forward and then at the end we go back they go back and they they found out if that lean holder is going to shift or not having gotten approved here so but they're just asking to query first query first first step
and then move on we need that statement it's not saying if it's not saying that we attain it based on State LA to participate something like that okay I
just find the right person to get that too this this is so overwhelming for those people that are going going through it's we do understand we understand why in in let's take that off the table we do
understand okay so so the question is can we actually move that request to the lean holder for at least being open
to uh as the board of assessors whatuh why wouldn't we have ask these Banks as the board we don't the banks why not no we are not no all banks we're just we're doing a survey of all the banks I don't even think they
would entertain that because it's it's got to come from I'm not well no I'm not using a name or anything like that do you support this policy would you are you supportive of this let's get a hook in there so we can at least
I anyways on the applicant no so that's not the role of the assessor's office no right sorry right no if I had my Outreach Outreach coordinator you know what you you you leave the board and and you
do you have an coordinator plan is you have an Outreach coordinator so great so I have them work with them have them call the help them call the bank so the motion on the table is to have the very first step in this
process be uh the applicant get in touch with their lean holders so um and this been second and and they're scared to death about talking to the bank about anything they're scared they're scared to death
about letting us in their places this is just an overwhelm we I mean they're in a very scary position already like yes they are you and and I you know Jack you keep keep acting like you're the authority on
understanding what people are going through and you completely dismiss all of the other life situations people on this board who've been in you got to stop we understand okay so just stop acting like you own it because we do
understand we do get it we many of us know people who have been in these positions so stop acting like that's the reason to do exactly what you want and start listening to what the rest of the board is suggesting too
please we are all actually advocating for the same thing I know we are but the approach is different and I'm I'm more I just don't I know that the amount of energy
that the folks that are going through this this is a big leap for them is is probably not there and so for us to ask them to call that bank to say would you entertain when they don't even really know what half of it is all about is is not good so I think
that coming from a position of authority which we theoretically are we can come back and say you know what this the laws these are the kinds of pieces of paperwork we will be providing this is the thing we just want to know will you
support this this type of a program that's all we really want to know and how many do I have 15 20 I don't know we have zero today so far we have one now applicant yeah that's right but so I need the community to gain confidence
that this process can help us so and without that I so got continue to be frustrated so I don't think that Community is not going to help them you have the community outreach person that you that you've identified
they should be the vehicle for that conversation not the assessors it's not on the purview of the assessors to reach out to Banks if you find that somewhere in any of the stuff that we learned when we went through our 10 modules point it
out to me but it's not there okay so that is not it's not there we're doing something it's it's not there but it it doesn't belong here it belongs in some somebody else who going to help them and that's somebody else right now you've identified a community outreach person
that community outreach person can help them make the calls they can s i that I I owe it to this person the community outreach person to go and talk to them about this before I would ever well but the the answer is no the question
is the question on the table is from the assessor's office do we believe it's our responsibility and I think that's what that this vote will tell us and I believe if if when we have that vote it'll be clear that what we are what our position is okay so when the citizen
walks and and say I don't know what our property card looks like we'll get it for right sure we do that all the time all the time so why would any of that change that's correct I just want to make sure that there's a little why would you even ask the question I'm
asking well I'm just testing what did testing something that you do already happens that we were doing readily right okay so here it is what what is the question will we provide them with a tax bill or do they have to go across the the hallway to go get tax for the bill
we can't yeah we're not going to be providing the tax bills right and what else do we have here all right we have a lot to go well but there's a motion on the table um is there any more discussion on the motion to make the lean I would
table a motion so we I can think about more and see what the opportunities are we don't have to accept this as that's fair I would like to table it we can we can we can discuss it next time if that's fine if you'd like to I
I'll withdraw my second if you'll withdraw the motion thank you okay um most of the rest of this actually once you get the lean thing out of the way it's and the typos um it was it was not not bad at all it
was actually it's a little wordy we need to you know punch it up a little bit but you know it's got the right stuff in it I think um you do call something the what is it
called interested parties or something they called interested parties what is interested parties I mean interested parties I think you mean lean holders Le holders well well let's call it that okay because it we aren't trying to hide anything but
through yeah if someone has a not necessarily a lean but an partial ownership of that property then they're an interest party right they're not eligible 50% I I will be happy to say the use the
other word and let that whole piece go and then you've got and it's any leing over could be First Mortgage could be second mortgage could be uh home improvement loan whatever all those people are are in line first and they're going to have to all step back one for
us if they want to have the security KN they choose not to we're going to discuss this further next meeting yeah I I just there were a couple things I wanted to get out there and thank you very much for reminding me to shut the hell up
that's not what I said well that is what you would thought I can read between the lines but the lines thank you just trying to do job a second and honestly it's a a good start it is
get uh okay um anything else we need cover before we entertain a motion to adjourn we will first we'll open it up for public comment all those people out there watching [Music]
anybody aren't anybody you can make a comment if you like any questions any further any further public comment from the board I hear none I will entertain a motion
which we have to answer did you want to mention our next meetings oh crap our next meetings our next meetings are April 2nd and 16th we we we've uh mentioned them several times but we want to mention them here because otherwise we lose track and do we know where these
meetings are uh yeah the 15th we have the third we supp have the third in the the third Wednesday okay but somehow it got changed we got kicked out there's a lot of stuff going yeah
the select board usually meets on Tuesdays than they why they meet last night what happened they had more warant oh they met last night but they just have a lot to do so we might get some more articles out of there okay so down here on a second and
the 16th is Thea unless things change did you get that I didn't I'm sorry next meeting is here it's here okay within within probably okay something happens I need that watch watch watch the watch
the agendas um I just got I'm going I'm going to actually read the motion because we have to add something oh that's great I like it when people read that motion uh I'd like to make a motion to
adjourn this meeting and under executive session not to return to open session till after the in the executive session uh the motion to enter executive session is under purpose 7 to comply with or act under the Authority or of any general or special law or Federal Grant in Aid
requirements executive session applications for abatements or exemption under this chapter shall except in proceedings before the County Commissioners the appellant tax board or the court of the Commonwealth be open only to the inspection of the assessors the commissioner the deputies clerks and
assistance of either the assessors or the the commissioner and such other officials are designated private Auditors of the Commonwealth chapter 59 section 60 of mgl is being
uh cited we also are in executive session because of the statutory right to privacy under General law 214 subsection 1B or any of the statute requiring
confidentially confid ality of these records that's so we can discuss the application for the deferral because it is not covered under the other B do I have a second second all in
favor we are done okay