good evening everyone uh it is February 19th uh 6:30 two we're calling to the together the uh lunberg Board of assessors
meeting uh here at the rter building at the lower level at 960 massav in accordance with the requirements of the open meeting law please be advised this meeting is being recorded um and will be available over the lunberg public access Channel on
Facebook live on the Facebook access excuse me on the public access Facebook page httpswww facebook.com lunberg dpublic access
dc-1 157 427 270 97535 backs slash the recording can be found on the lunenberg access YouTube channel after the meeting the meeting will be held in person at this location members of the public are welcome to attend uh please note that while an
option for remote attendance Andor participation is being provided as a courtesy to the public the meeting will not be suspended nor terminated if technological problems interrupt the virtual broadcast unless otherwise required by law members of the public with particular interest in any specific
item on this agenda should make plans for inperson versus virtual attendance accordingly by the way we had some technological problems last time we did kind of suspend the meeting while we tried to work on them and then went back into the meeting so we are trying
to accommodate you from a computer please use the link below and I'll will read it off to you to join the public meeting webinar it is zoom meeting https us02 web. zoom. usj SL 811 52000
2194 that meeting code again is 811 520-2194 you should not need a passcode from a telephone dial this number 88847591 and enter that same webinar ID 811
520 2194 pound sign if you've not registered for Zoom you will be asked for your name and an email address uh no participant ID is required uh just press the pound side when asked telephone users may use the star9 to request to speak after joining
the meeting computer and app users may use the raised hand feature to request to speak the agenda lists all topics which may be discussed at the meeting and are those reasonably anticipated by the chair votes May will be may be taken as a result of these discussions not all items listed in fact may be discussed uh
and other items not listed may also be brought up for discussion to the extent permitted by the opening law open meeting law I will call the meeting to order since we have one of our members remote we'll have to have any votes that we have will have to be um roll call um
and I would ask everyone to please identify themselves we'll start with our remote John rabbit Sarah camer Brian leond Linda McQueen thank you do I have any opening comments from the
board Mr chairman please we have some good news I love good news new news uh it's our anticipation that we will have our first deferral and circuit breaker delivered to the assessor's office
earlier next week they're done they they just can't bring it in so that opens up a whole new set of worms to to figure out well it's just a new challenge but thank you thank you all all your efforts to help make that that well it's another we've been able to help another person
right right that's what really counts that's it for me any other board comments none for me uh if there was anyone from the public online I don't see them at the moment there's no one no public here in
the building in the room they may be in the building um so we're going to move into the status report from the principal assessor okay I gave you my monthly report you did and oh yep did you were you able to send one to Jack as
remote I did not no so you'll have to trust us yeah here I can live I'll I'll look it up I I'll go through everything I'll keep talking there you go okay I love your reports I mean I live for them that's we we can certain
live okay so um we had four bu's lists within the past month uh we received five five additional exemptions uh that were approved um on February 5th we have processed them uh uh in munice and to
date we have received 121 real estate exemptions we also uh received a total of 35 real estate and personal property abatements uh Denise and I probably completed half of them and I'll have more for our executive session tonight
to go through uh we only received four motor vehicle excise tax abatements but uh commitment number one of 25 is being being mailed out on the 20th of February and that has a total of
12599 bills so uh we will be quite busy come next week with the phone and uh motor vehicle excise tax abatements in addition uh the last commitment number seven of 24 has an additional 326
bills being mailed and I have those um commitments Fe you assign with the tots and you have stamps oh we don't have stamps anymore so we use them postage Linda what what was the total on
that then total number of uh batement um 35 property 35 property 121 real estate real estate exemptions Y and and Motor Vehicles oh um so we have two
commitments uh we have um 1 for 2025 12599 bills being mailed out uh if you need the tax I can give you that oh that's a year that's not the number okay never that's the biggest one for 25 and then 24 commitment number seven is going
to be mailed on the 20th of February and that's an additional 326 bills being mailed out and I have the tax totals if you need that but there no I I'll go read your report I'm just y i just when you said 2025 I didn't realize that was
the year uh hey there's inaa that's that's good yeah and they only and fining for abatements they still had no they we're done done for theats right yeah so 25 that's a little higher than what we normally get right
uh well what's normally last year we got 44 yeah oh did we oh I see we granted 19 or something like that we granted about 35 or 40 of them and it's 35 that we have not 25 35 abatement requests for
both real estate and personal property yeah okay which is less than last year way less than the year before oh yeah you don't want to talk about that one uh our data collector continues to follow up on building permits uh she's
also been helping me with the abatement inspections we've actually been going together which has been great and it's been a challenge with this weather it's been so cold so we had a we had uh fun yesterday because we had to go up this property that was like steep hill and I
was on the ice and slide what Mylo will have and then we were we made it down okay but it's definitely been a challenge so uh but we're getting it done so I I think we have about 50% of the abatements done at this point um inspected inspected yeah
yeah and uh but what we have reviewed in our last meeting everything has been processed in Unice uh we have had an issue with um Cai we've had a mapping linking
issue and we have maps that are not in GIS Parcels Parcels that are not linking with vision and maps that or I should say Parcels that are Envision that are not linking with the maps and GIS so
there's about 6 when you say GIS you mean c c mapping yeah so it's about 60 properties so um we've been working directly with Cai to try our straighten these out but some of these properties
are because plans haven't been received since 2022 so we're finding a lot of stuff uh we didn't have this issue last year and we're thinking it's it's just odd and I think the reason might be was that the update was done on CJ's
computer and it wasn't updated on mine so these probably existed last year we just probably didn't know about them we don't really have any other reason other than that as to why it's different so there are 60 Parcels that ciai hasn't been able to update yeah yeah okay but
they were on the system last year because I did a number of when I was alone there I did a number of A's list and and I could use the system to do it the parcels were there yeah but then
strange it's strange cuz you know um they're not showing up anymore in the gis or in the mapping it said no um no link or something huh I wonder where CIA is getting their lab their layer from if
it's geocode well yeah that's for them to figure out I don't know if you have any hints yeah really that that might help uh the other thing too is um we took away that when you went into Cai you had a
Cai selection and vision selection for a Cod and they weren't M matching up like the CI assessed value wasn't matching up with the vision card so we took the CI option of the card off just to eliminate any confusion so maybe that I don't know
well I wonder if C is getting a layer that shows the parcels from a different Source uh there's a m yeah there's a mass GIS um and we I think are supposed
to be sending any new Parcels that we make to mass GIS they update the layer um and then what I presume CIA is doing I don't work there yeah is they're taking whatever that layer is and coding the
property to match the parcels that they're pulling but we never had to do that before we just send our new you wouldn't do it they would do it okay um but if they're using a different layer then because the parcels never made it
to wherever they're getting their layer from they wouldn't have they would have it well mic from C or okay it is it it is where their how their Parcels are showing up on their Maps so they need to
adjust those 60 Parcels um and if there's a layer that already exists with those Parcels embedded meaning as those Parcels have been created it has gotten updated and whatever Geo database they're using they should be able to do it Sarah where
would they get the the L um ID numbers from so we're missing a lot of those yeah oh interesting um are you missing those in Vision um
or yeah that's actually the reason why they're not linking but the strange thing is we've had some parcels like the ones that had to be reversed yeah we've had some strange issues of even where they're placed on the maps like map 39
is mixed in with 21 it shouldn't be that way it's and some of the parcels are right on the line yeah and what um my from C C said um he said as long as the Lo ID is correct It'll point to that
parcel even though it's a different map cuz maps come together in different places yeah it's all about the projection so you could have that movement if you have a different projection um but I the L ID is one that
it should get assigned as the new property is coming in if it's been subdivided um but I don't know who actually assigns that whether it's Vision or the state or a parcel mapping service I don't know I I don't know no I
don't because I worked with Vis I don't think it's Vis so I I I don't know where that I don't know whose responsibility that is M can I ask a question I don't think anybody can see me that's okay feel free we can see you well they can't see you
because you're over there but I can see you up there oh okay hey question when we do the transfer uh do we kind of create a gooping and give it a control control that asks them to confirm they have received it oh is
any kind of confirmation we going on and then I would next thing I look is that if we're putting together in bigger groups uh and if you go find a few that don't are they in the same group coding did that whole group get dropped and not pushed in because that's a big number so
when when I think what you're asking is when uh CI Envision link is there some kind of tracking that says here's when that link took place and here's there must be an identifier of that link and then to see if there's some common uh field that we go oh those
all were from you know June of 202 24 or something right try to try try to investigate what might have caused it I don't know if that's we don't have that well right but we have a list of the ones that aren't linking with uh so
the ones that are in Cai that aren't linking with vision and then the ones that that are in uh Vision AR linking there probably some kind of an audit Trail as well that says here's what how when those were took place and you one of the things they might want to look at and I don't think you guys want to do
the investigation but caii and vision ought ought to figure out if there's something that some common factor it's it's two vendors that regularly work with this data they should know how it gets entered right yeah yep um I I don't because I don't usually work yeah right
in Parcels um but like when I made that thing of the neighborhoods all I did was go from massgis pull the layer for that particular year and then match up the Lo IDs um to the parcels there were some
that were unassigned so I just manually added those maybe that's the problem if she didn't have an assign that might have been but it's something to point to them for them to go professional see I mean that's what we're paying them to do and
they've been great I have to say Mike Mike was on the phone with us quite a few hours yesterday trying to straighten up saying they should know the answer to that like I know where to point but I I that's not what I do every day so this only comes out as one of the bullets here but I know you guys have been using an in inordinate amount of time trying
to figure out what's going on with all the maps so it's been a real time sync honestly um it hasn't stopped us from keeping the office running but it's sure making it difficult yeah call me the next school vacation yeah I called I called a couple
times oh I know you called today see if you had to sign something you could give me your phone number called your phone number yeah so um definitely give me your phone number so that is something I'm sitting in front of it I can probably do a better job answering questions oh probably yeah we probably
might we might take you up on that offer if you have any time um the next thing is uh Robin mailed out 225 FY 2026 income and expense forms to businesses last week and um Brian leond
actually met with Adam Costa Town Cil last week to review the draft of the deed issue letter that hopefully we we'll be sending to homeowners to request clarification of the Deeds by their attorney and we've reviewed that too you should already have gotten a
copy of that yeah um and then the goals for next month uh we've already started working on the FY 2026 growth so we're going to continue with that um we're going to continue to schedule our inspections and hopefully complete more of the uh real
estate abatements and um we also want to review our FY 2025 land chapter land applications with the board of assessors so we still really had time to go through those I have a comment and a
question on you um I think these gos are great I'm wondering where the neighborhood stuff fits in on here we're going to talk about that because that's one thing we we because it's out of my hands at this point but I'm still to agenda it's
definitely it's on the agenda just it is part of the goal okay I just missed missed this consideration okay well um yeah we'll cover some of that stuff when we get to that agenda item cool
anything else on the update I think that's it yeah sounds great uh re review and approved minutes you may have seen I saw quite a few comment through so some stuff
today uh let see if I've got the October 6th right or was it second October whatever it is I wrote six but I know my minutes for November 6th to November
20th it was October 2nd okay right I so I sent off a copy of my my next revision of the October 2nd which I had worked on quite some time ago we really haven't had a chance to look at so uh if there's anything
anybody wants to change in that I read through it I didn't see anything to change Mr rabbit you we're talking about October the 2nd right the minutes from October the 2nd right right um where did we end up with the
preparing the munus uh separation of functions upcoding okay remember the debate we had in town yep it's in there with regard to the munice uh system theic system it's in there and who ended up with that nobody we had a we had a
third-party vendor that we brought in to do the work and the conclusion of the discussion was that Carter Teran zini stated that it's more like 6 to n months before a decision must be made so that is the last statement in that I put on
that grouping so everybody would know that that was the essentially the last thing that was said 6 to9 months from October is coming up pretty soon so we have a new permanent uh Town manager so we'll have that discussion
with her uh I've already paved the way for the discussion I know that she's had some preliminary discussions with Linda as well so um I I don't know what the next step is and how quickly that needs to happen yeah right so did we iron out
so so wait I'm sorry so we can't answer questions that haven't occurred by October 2nd I can only talk about what is on here for October 2nd so please okay I'll sa that for a followup exactly so please don't expand the review of October 2 to be something else okay
that's that's coming back okay but no it's a good point it's just we need to talk about yeah I just thought I'd kill a couple birds in one stone let's get a bunch of that's okay minutes I'll come back approved and then move on I motion to approve the minutes of October 2nd is
revised second all in favor any further discussion everybody wants to be in charge except the guy that's in charge yeah no we don't uh all in favor hi it's got to be a roll
call uh John rabbit I Sarah camer I Brian leant I okay November 6th thank thankful to our colleague Sarah for pulling all the information off the November 6th meeting
uh I went through and I made one change and that was changed the word assist to assist I it was assist I made it assist and I found nothing else to fix there so I have a copy that is corrected with ass cyst sorry about the typo I can't
believe there was a typo oh I can't believe uh anything else it's so much easier to work it is it really is um anything else on the November 6th minutes that need to be adjusted
looked good Sarah okay I'll entertain a motion motion to approve the minutes of November 2nd six six six six I John rabbit you okay
so we can now have a vote we needed a second thanks for the second oh sorry okay and we are John rabbit I heard I I Sarah camer I Brian leant I so unanimous we are out of practice we haven't done minutes in a long time yeah sh don't
tell anybody no one's noticed oh we are way ahead of most of the other boards I know I know well we had a perfect record almost way ahead that's just disturbing okay November 20th I found personally I found nothing that needed Chang I'm okay
with it too Sarah thank you you're welcome that was a hard one to write I'll entain a motion second time it's been written a couple times um MO to approve the minutes of November 20th I
second all I'll take a vote all in favor I John rabbit I Sarah camer I Brian leond did you already do October 16th because I still have my agenda okay good just checking it was what I started
making amendments to October 16th but I didn't get a chance I spent most of the day doing minutes and I got sick of it so I um spent a lot of time with the November 6th November 20th meetings yes those are the O the October 2 one with the
Carter and the team was was a that was a bear interesting I remember that uh we have the minutes from January 22nd Mr rabit you said you saw nothing wrong with it um I saw nothing yeah that was an executive session nope
nope January 22nd oh never mind I take that back a question was an executive session never mind I'll entertain a motion motion to approve the minutes of January
22nd second over there second sorry it's okay all in favor hi John rabbit hi Sarah camer hi Brian Leon so what we just did there was knocked down at least four of them I had already found the one that was
uh just hadn't been submitted yet so that's five uh we still have a a list of several but some of them are executive session need to make sure and knock those down and put them in a file someplace wherever we put them we
talked we'll talk more about executive session later on maybe um maybe not and uh the one on December 2nd was canceled because of a lack of quorum
oh yeah yeah so we are catching up rather quickly which one's your left December 10th that was an executive session too wasn't it I have that over here December 10th was the executive session only that was
the executive session that would have happened on the second if we' had a full quum right so December 10th are you working on minutes of that right now right I think we typically get the minutes from the the lead assessor and
there there's not that much on them other than we've reviewed five abatements or we reviewed whatever so is there any left an open meeting that you do not want to do that you'd like me to take I have the I have October 2nd 16
half done I mean 16th half done okay um so I'll go ahead and do that the only other one yeah I didn't have back taxes due to build okay yeah that's the second that's executive 16
right October 16th I have a 15th and a 16th and I think one of them was executive session but I'm not sure so yeah one of them was for sure let me work those October October let let me go back and I'll just double check that one I'll take care of that one okay then
will be reasonably caught up uh December 18th has already been done okay uh January 22nd we just did okay um I believe that was there one on February we have a February 5th we haven't done yet oh and
we have a February today that ium okay so so February 5th I assumed you should probably do that one well I I was going to wait to get the input from Danielle because she does such a good job of summarizing all she does junk we say the summaries are great so uh I
didn't want to do that one until we actually had something to review from her rather than trying to write it from scratch and then I thought we had another meeting in January like the 10th or 8th or something I'll look my you guys did
remember I wasn't there I add that we had this not January 10th no January 8th I think it was I'll look for January 8 I thought we reviewed it and it was okay oh that's a POS uh maybe maybe it's
possible cu the way I I just printed off the them on January 22nd so we may be already done on January that's the case then sah you're really off the hook well I I I look up January 8th is the executive session set for the 22nd I think it is right should taking that off
this list uh I'm just trying to confirm that we actually approved them at some point and I I didn't had a chance to do that so I can't tell you I'll like that one up Friday but the ones that we just approved you can take off your list forever wow progress is made by small steps
sometimes um did you have something else Mr rabbit no I agreed with you small steps so that's how U review and approve invoices expense vouchers billing errors Etc y I have motor
vehicle so you you won't have a copy of this Mr rabbit that's okay I don't need to sign it either we'll describe what's going on and then you can help us vote if you want all the same three cop you really think I'll remember no three copies of the same
thing this is a yeah refund totals six $767 68 did you want to look at any of the detail behind it sure just one okay you can look at this one remember we had woulded a stamp and um yep just wanted
to revote on that date that we approved signing sent out that exemption certificate with those not exemption abatement certificate um that we can put your if you can stamp your signature sorry that's
okay I don't remember when we voted that last time so this was the one we approved but didn't well those I show you all the time but we sent out a uh a batement certificate and we just stamp it so we just want approval on those it's
essentially the same thing as those but an individual certificate that we can Stamp Those today's the 19th yes uh obviously would like the real estate you have to sign those but the motor vehicle at least that way we don't have to hold those
up and our signature is our [Applause] [Music] vote Jee need to stamp I writ are
badly anybody else online nope still cool I just them Beau commitments the okay this is for the fiscal first commitment
2025 this the thing you quoted to us earlier one for the account and one for the tax collector that's the first commitment so the commitment is for motor vehicle excise 1 million 745,000
$393 70 and how many was that that is uh 12599 bills W do we both Pages yes please so our call will start ringing next
week oh no they may show up more they'll show up there should be some soundtrack for that yeah so this one is dated as well one is for the accountant and one is for the I know I'm just oh there's
the date okay those amounts should match what we have on the sheet I just want to make sure that I had they both had dates on them and then this one is for 24 so this is 326 $1,563
51 did you hear that Jack I I didn't 14, 563 and 51 cents are those cents really count yeah okay cents count thank you thank you Bri we getting
she's still holding papers Never End paper in our office now I swear can't we can't we can't we pass some kind of a policy about elimination of paper oh so much so can we we'd probably be the only
ones to follow it oh no yeah well no a lot of people don't bother with their minutes so I don't know how that anyway sorry can we revote for the signature on the motor vehicle revote yeah yeah we signed voted on you voted on that before able use the stamp
certificates certificates that go out to the people yes so you don't have to sign those so we we we would entertain a motion to use our stamp rather than our signature for the motor vehicle excise taxes that are going out yeah only motor vehicle not real estate only for motor
vehicle right Mr chairman yes I was under the impression Linda that they required at least one of those documents usually there two or three pages I need one of those to be signed the other can be stamped am I just making that up or I think that was on the uh the the
abatements yeah um and I don't know if it's true I don't think it's true of the excise tax it may be true of the excise tax exemption or abatements abats know I
would think of the same well excise tax abatements Maybe but I I don't think the initial tax it would required the direct signature we'll check on that for you yeah I think and we're talking you know a few hundred that'd be a nice thing
that'd be a time saer yes oh a whole bunch well plus then they wouldn't have to wait for us to meet that's true and and sit here for three hours while we sign stuff uh we also have the hero act letters we got a mail out and that's
going to be probably next week so are those going to require signatures from us um we're going to send out the letter yeah I don't think you need our signature I'll have I'll use the stamp have the commitment actually we I think we make that from us we could make it from the board and use the St too yeah
you can yeah on on the motor vehicle when you sign the log for everything that she has abated that is suffice okay that has to be written the certificates that get sent out to the individual from
the office you can use a St on excise tax thank you thank you that's a good clarification that's I wouldn't have picked up on that um so did did we hear the motion to approve
usage of the stamp for in the in the certificates right say it again Brian couldn't here approve a motion to allow the stamps for just what the certificates individual certificates motor vehicle
for motor vehic for motor vehicle for Motor Vehicles only okay I would I would second that I guess I moved it yeah uh all in favor I Sarah camer hi John rabbit I Brian
leond you got it what else do you need signed that's it or stamped that's it okay um the senior means tested exemption I know you guys met as a group earlier
today I was just wonder if to give us an update we did who wants to lean who wants to lead that discussion I got a C Jack no go ahead no I was just saying that we did have a chance you know this concept of form and storm and then
perform we're going through the form forming haven't you ever heard of that form storm perform the different phases of development of a project it's okay anyway in the case we have formed a okay stop laughing at me okay we have formed
and now we're trying to Grapple with what we've got uh Linda has gone out and done some research and I went out and followed up and once we figured out we had to go and open up the files directly we can't use yours uh we were able to determine that
especially the towns of uh Westford and Conquer there means exemption testing is uh it's different each one of them is different they have different application forms sure some of the towns it looks like one of the towns requires to use the uh circuit breaker two years
back another town looks like it's only one they provided examples uh there's there was questions with regard to is it 70 or is it 65 is that correct
Linda and we kind of concluded that it was 65 because of the changes we had made to 41c uh we're still thrashing around trying to figure out so Linda has won the prize of building a flowchart in terms of how it might work is that fair
no that I'm gonna just expand upon that okay so I got a copy of the law um from Lou um which was signed by Governor Healey on January 6th of this year and it has all of the qualifications for the
town um we have to vote on the income and asset limits the board of assessors but our goal tonight was to we were going to do a flowchart but I think at the end of the meeting it was determined that we're going to take this uh some other examples from other towns like
hingham's eligibility requirements kind of edit it and apply what's in the law to this uh certificate here this little right up uh we're going to have a calendar uh we're going to actually uh look at conquer's
application and um then from there we're going to have to The Next Step will probably be once we get that done we the board of assessors will have to determine the limits because um some of them are at the discretion uh sure the um I started kind of putting together
some of the eligibility based on this law um they have to be 6 are older they must have uh lived in the town and occupied a home uh for not less than 15 consecutive years right they have
to have received first of all if they haven't received the circuit breaker they don't qualify that's the first step so I started doing something like a flowchart but it was just determined that we're just going to what's sort of like a checklist then it won't be a
flowchart necessarily but it'll be a checklist which that helps a lot so this will be as far as the requirements and maybe I can do it in an order like the first thing is if they don't receive the circuit breaker they don't qualify for the this exemption so
that's like the first requir y so um there is one thing we cannot exceed 1% of the tax levy right so that's one thing and I guess uh it's
mentioned in the law as far as we could issue up to 100% of the circuit breaker depending upon how much we have yeah so we don't have any idea of how many applicants some of the towns have a application deadline of September 3rd I
think they do that because obviously you have to you have to have the the levy information from the classification hearing so you'd need to know how many applicants you have doesn't have to be approved by the state too doesn't it aren't we waiting for State approval before we no of the applicants I don't
think the state's involved it's a home rule thing that's why it's September I thought so it sounds like no just the clarification was the reason was September was so that they were in our hands before we did the tax classification hearing which has to be
done in early November at the latest I think we did a little bit later but not much later so I think that the I think that the reason based upon what I just heard was it's really to make sure that we have them all of them in our hands they're clean we got them we're ready to go so we know all the other towns are
doing the same thing so we figure out the tax lby sorry Jack so it sounds like you have everything you need to write up um what this will look like with the exception of our colas um I don't think Cola is going to
apply to this no and oh no I I meant our our our our limits our asset oh asset asset thank you for what are you talking about um yeah so it sounds like we have everything um question about there's a
question about what date we want to enact it I think September 3rd sounds early September maybe it's not September 3rd every year pretty reasonable and then we probably the first Monday every September was probably that's a holiday yes um we probably want to
have um when we get to that time period to think about how we're going to handle it if we have so many applicants that it's over a 1% Levy so well you just cut back the amount that they get okay I mean that's what that the way it's written basically you could go up to
this number and if you go beyond that number then everybody has to come down you just Reduce by that amount now we could actually not give everybody right up to the Limit across the board but most of us would want to I think so I think um that's the only part of the
policy that's not entirely clear to me yeah if if we were to set a different limit we'd have to figure out why we set that limit and write a policy about that so sorry Jack I think we should stay at 1% no that's okay I one of the things Linda I didn't I had a hard time hearing
because I was over the phone we didn't set up a zoom meeting but uh one town goes back two years to the circuit breaker that was filed that two years prior to that and the other Town Westford seems to only go back one did
did I am I did I pick that up right Linda yeah um I think it was decided that we would only go back one year because we need we need the circuit breaker from the well we need the tax return which will show the circuit breaker right right right from the and I didn't hear that it had been saying
that's what we're going to do but that that was a real good thing the other interesting part of approach that they Ed the other towns did conquered that you do an initial application and after that the name is almost erased you're given a control number because they believe
that I go take a look at the application it's interesting they use control numbers it's just making anous you don't know who it is right that's a good idea keep it Anonymous I we I like that idea so that's something to right into the process yeah and the other part was that
there are there was a significant difference in terms of uh what levels of assets you could own if you were in conquer it was 275,000 if you were in Westford it was 50,000 so it's again that's up to the board of assessors to determine what
they want to do and the maximum value I think Westford just hadn't been updated on their website but there were 750,000 conquered was 1.3 million so there's a big difference in that but so I'm I'm sure that the team will make a
recommendation to us so that we can decide based upon some data thank you you're right it's a wide range a lot of uh I won't call it arbitrary but we get to use our judgment
on a lot of stuff and yeah they're trying to control how wide open the gate yep and uh I can see where conquer would say Okay 275,000 assets if you're living in a million dollar house you better and you're 65 you'd better have more than
that you know yeah so we will decide those things but so Mike it sounds like you made a good start we did um I'd like to know what the next steps are and when you guys getting together again uh probably in two weeks our next meeting we do it um
back to back or in front of this meeting see and then um I might try to as um Tom had suggested we try to do a sheet like the kingham sure an informational sheet with all of the elig
eligibility requirements and obviously our income and assets will be whatever we choose whatever yeah it'll be at your discretion to vote on and then try to come up with a uh some kind of an application to and then the how it's
going to maybe we could do something like a flowchart but you know that we have a chart for all exemptions maybe something like that too with our works for me thank you sounds like you made good progress thank you for the update anything you want to add Mr rabbit to that from that just that the
applications were I found one more effective in terms of knocking people out as they went along if you didn't meet this check stop here good night you know that kind of thing I thought that was pretty an interesting approach but uh yeah the applications are a little
bit further away I think Linda but yes your call if the if the intention is knock people out I guess that works yeah wouldn't be my primary intention but yeah so Tom had mentioned that he liked the conquered
application and he liked the hangam informational sheet so I'm going to try to use those as examples yep and I was just noticing on this hang one you got conquer and hang you got some high
property value yes you do so well you do you know homeown is principal or resident not to exceed one a little over a million yeah yeah it should be ranged for our neighborhood yeah so I don't know what want to use
any time for maybe look at the range of conquered properties and see where a million fits in there and apply to ours some T have used the as a first swing at it assessed value single family value as and yeah that's usually
something you can get right off the State website to the average yep assessment yep so we can just see what what their averages are versus our average and then bring all down by about that amount so that I think this is going to be yeah pretty straightforward mhm um I I hope
so taking the average makes sense it's a number that's already out there Med the assets I think are going to be the ones that are the big swing yes if we have a higher poverty rate than would somebody like conquer you'd
be surprised really I'm just guessing yeah hey okay okay thank you very much I think this is great progress it feels like we're actually going to do something and get it done right and be
done on time so that if we could collect all applications by this coming September that'd be fabulous I didn't I wasn't sure we' actually be ready honestly so just me uh neighborhood site index review
plan is ETC etc etc you want to talk about what you talked about with Jen today yeah we um well where should we should probably start out withell yeah go ahead go ahead Linda and I put in a call to Mike
Trello um from vision and um Linda explained to him you know um about our directives she read them off to him um the directives to
review um the neighborhoods and um realign some of the neighborhoods so of course we we told him our first one is the lake areas and um he
said he it's not something he would do he wouldn't take that on it's a huge project according to him um um and he said since he's already done our total
reel and our interum adjustments and everything's been especially for the reille everything was reviewed and accepted by the do he said you know um it might be something you want to do for the next
reevaluation but um I don't think we're going to I think it's something we're going to have to start working on because because when you have neighborhoods that have a house that's a 1A the next one's a 1A and then
a one and another onea they have to be consistent I I was really just disappointed with the the reval um for I don't think the neighborhoods really got looked at at all um they looked at what
we had right yeah they didn't modify anything they just looked at what we had wasn't was the result of of years of whatever and then Nate Nate trying to save our never mind well our plan was to
hopefully I've got to get three quotes Vision will give us a quote because I don't want any part I just want to say but that that was only about the the lake stuff yeah so let's yeah but this isn't about just the lake stuff no we have to look at all neighborhoods that's
part of the directive yeah there there's several neighborhoods that don't make any sense right right so we were kind of hoping when we spoke with Mike to have some kind of a starting point of plan but it looks like it it's going to be a little tougher so
we were are looking at different options I guess he cautioned us on making um oh he thought maybe it should just stay the same the same oh yeah and CAU dust on making as he said influence Mike wants us to say
the same when the T when the state tells us to fix it well because he did the Rev well it doesn't feel like we can we have that option right we don't have that option and the way it's centered in division we don't have any factors we just have our neighborhoods being the factors right
incorporating every single Factor yeah which doesn't doesn't work right like if you look at our neighborhood three it's every neighborhood's on step three there there should be some factors on that at least right and and there's
not what do we have several thousand people in that same neighborhood or Parcels in that same neighborhood it's crazy and you just cannot tell me and and well you can tell me I won't believe won't believe it that that's just you
know that uh my busy street is the same as somebody else's busy street and just you know we have two members of the board that are in Zone 3 and we have very different streets yeah you know I and that's okay like I I don't care
necessarily but there there will be people who care right and and there should be factors on those it shouldn't all be one giant neighborhood with no factors and that is what we were given in Vision so so so Mike doesn't want to do
it yeah Vision doesn't want to do it yeah um what will I'll let you go on yeah sorry I'm going to stop ranting no well i' have to shut some of you guys up sometime so Nate is willing MFS is willing to put in a quote we also thought maybe we
would try to do it in-house and we're Mike had made some suggestions on cautioning us with influence factors that we really need to kind of have find sales and then try to determine a value because we do think there's different values for each Lake
sure well some are well well I the neighborhood has to be large enough my primary thing is if you put all the Lakes together then you have enough for a neighborhood so that you can get enough sales and then you put factors on
top of that to say well this Lake might be more valuable because of this or this Lake might be less value because of that and it may be several factors that get you there you have one Lake that's totally private nobody can put a boat in and use that so either Jack that number
up or Jack it down I don't care if long as it's supported by sales but right it's got to make sense based upon the sales I don't care if it's jacked up or Jack down by the way Jack I understand that I do understand that but there there are other factors
that really need to be considered even yeah when you talk about a lake I mean let's let's compare streets Arbor Street that's getting to be a busy road but it's compensated by the fact that most people live at least a couple hundred to 300 feet off the street that makes it a
lot more valuable because now you're getting so this is going to be a really complicated mess into Brian's Point how you ever going to find enough to be have any kind of statistical significance so we we want to be limited to some number of neighborhoods 8 six I don't know what
the number is we have 5,500 Parcels in the community or less than that if you take out the the uh commercial ones um but we still going to up with some fairly large neighborhoods and they're going to be fairly diverse yeah but what they what they shouldn't be is as
diverse as we have today where we have thing a NE we have Parcels that have nothing in common that are in the same neighborhood yeah yeah nothing yeah yeah I I know when we redid neighborhoods when Patriot CH over Gren when they came
in there were 26 neighborhoods and the DOI said oh no no no no no scale that down to no more than say 10 to 12 so we had to cut them in half and we did that
but what we did was the Graton is a community that to get um from like any place in New Hampshire you know near the New Hampshire border you have to come through gron through 119 if you want to
go to 49 495 you're going to a Garten yeah um so we we had fact we had neighborhoods that were um the streets were like um a heavily traveled road
yeah we put a certain you know f um neighborhood for that for he heavy traffic these New Hampshire plates coming down through to get to 495 and we we that's the way we did it you know we had we had about I maybe I
think we finally ended up with about eight neighborhoods in the lake we only had the one lake so that was easy that was water front and then if you were straight back it was you can't say what of you but it was Lake back was what we
called it when it was if you didn't have if you didn't have that ability to walk down like I did from my door right down to the beach you know I I was on a peninsula I had like this I was have water all around me but anybody on a
back street they can't walk through a yard to get to right that was yeah so next steps we had the conversation with Jen you want us to talk about that yet next or not yeah we did speak with the town manager about it today um and
we also have put in a call to be Becky bu I think she's on this week I she so um but we did speak with Jack are you having trouble hearing Jack uh I don't have my hearing anytime because it kind of half crapped out on me oh but if but I have got a very soft voice I'm just
going to move this a little closer to oh that'd be great soft voices thank you go ahead get away from sorry so we're hoping to maybe speak with Becky just to maybe ask about the directives uh a little more clarity there and what we
can do because of what fishion had said so and and Mike Mike turello said you got to start with your sales yeah so you we're going to have to review what has so and I know on I think it might have been Hickory
Hills there was um Denise was just shown me a big sale of a house um big money you know right on Hickory Hills well that same house is not going to sell for the same down in whum yeah but you have
to somehow we're going to have to break it out with that you know that one neighborhood one site index a one but we have to get rid of that good it just it just really needs to be
more Equitable it's represented by the sales I don't I don't think that it's there yet so you we may wind up saying that a private lake is more valuable because it's private right or we may say because you don't have access no other people don't have access launches
there's no public features so maybe it's less valuable I don't know what we're going to find when we dig into it I want to have I personally would' like to have all Waterfront as a neighborhood and then work from there right so and and have the sales support those factors
that you put in that's so we have some work to do obviously and have that actually written somewhere so yes so we know what the criteria are what a thought criteria the f one of the first conversations I had when I got on the board was with a applicant on Sunset
Lane who wanted to understand what all the factors were and what all the criteria were and I said I don't know and as I dug in further I realized there really is not much criteria so uh I believe there was a uh
request for public documents and we didn't have any public documents to give them well we sent it we will have it we sent everything we had yes in the report that mest it because that was basically
how but but we need to make sure that when we do this we have clear criteria here's here's here's how why this factor is the way it is and we can go down through any any particular property say this one's sold and it had these factors
on it so we got to reduce or increase the impact that has on the average sale and honestly if we have the sales it's easy to group into the stats to understand that yeah Y and I don't know if like if we can extract out the land that's the thing is you you OB well you
have to back into the land so I'm sorry Jack you started to you you're right on the same thing I'm saying how do we handle that fact that AF goes past one acre all of sudden our curves change dramatically and uh now I believe in the
circuit breaker it the laws just changed and that's not about the value of the prop that's not about how we value the properties so so you got to be careful keep them separate okay if we're not valuing that way and I saw our sors shaking their their heads about um the
land curve changing suddenly do you guys want to clarify that no it's the your primary site right is going to conform to zoning and anything over that 880,000 square ft is excess land so in your
neighborhoods that in fact I was looking at one today um it's an application you're going to have coming up and he complained about his land value and he got a big parcel and every I look he had given us a bunch
of other he thought were comparable but a lot of them were in Chapan but that excess acreage you know your primary site I looked at his primary site it was 155,00 most of the others that were in
that neighborhood that primary site it's all the same it's 15500 for that 880,000 square ft right and differs is your back land your your residual land and if they're in chapter they if they're in
chapter so yeah anyway um so the other refreshing or reassuring thing is um right now there's 27,500 in the proposed budget under the capital because this is more like a
capital item in that it is not recurring it's only going to happen for a couple of years while we get this straightened out and then it goes away so it shouldn't be part of the normal operating budget it needs to be in the capital plan though and we should plan ahead so that we know we're going to be
spending some money again next year and the year after to get this thing straightened out we don't we don't know yet how much but you know I think 27,500 is a good starting point for us to actually kick this off and get moving
so the capital the reason I wanted to talk about today was just to make sure that everybody knew that we are actively trying to get this thing started kicked off um we have a plan for how we're going to get some some
quotes um and we already have at least one situation in which we had a refusal I'm not quoting it so okay great so we may not have to have three quotes because we can't even get three quotes who knows
and you know um in honesty changing neighborhoods is not something Vision does no right yeah they're a revel company right they're not in there to create new neighborhoods and such right okay and so I can
understand Mike's hesitance because they they can't do it they don't want to do it because they can't do it because they're a revaluation company that's basically what what they are I see yeah okay so thank you for that update any
other questions on this one Jack Sarah I just think Brian sounds like you and I have an opportunity we can start midnight uh neighborhood factoring company yeah Joe's we do it at night we do it at
night right Joe's neighborhood factors yeah you too can be yeah anyway yeah you do I love it okay the next item the deed letter the next item was the letter for the Deeds I drafted this up after I took what Linda had put
together uh sort of modified it based upon the conversation that I had with Town Council it's not as strong as Linda would like it worded because often she was requesting no she was demanding
things and Town Council suggested that we can't tell people they have to go spend money on something that they think they already spent the money on but we can ask them to so we're asking rather strongly we're sending stuff back to them with a request and if they send it back to us
then we'll have to figure out what our next steps are one of the things that's not addressed in here I don't think I addressed it in here was the uh suggestion from Town Council that we could actually um do some pay for a title search and the title searches can
be simple on on come back 50 years or we can have a really in-depth one that goes back 150 years they get more expensive they can get very expensive if it's a simple one it's not very expensive it's a couple hundred bucks if it's 150 years you're probably spending a lot more
money to get that title search done we have a lot of situations especially recently where we have lots and lots of parcels where it's not clear who wants what yeah and how we go about taxing them
um so we may wind up having to spend in some cases some substantial money to to to get it fixed or to understand it because in some cases we just can't understand what the deed says it's ridiculous so uh this was just just to
make sure everybody knew what the letter the draft of this letter is if there's something in there you want to change I know Linda what to say sounds good I don't feel like we should have to pick up the L of this because an attorney wrote this and
essentially just copied another deed well they copy and paste you ever spoken to an attorney about this something Adam actually did in his earlier career they they are discouraged from changing the wording on any Deeds
because then they have to go they have to start the whole thing back over if it if it's if it's been okay and it's been you know for the last 50 years it's the the Deeds the Deeds have been fine then why would you change even a comma he said will cause just you know you
have to go back and and do a much deeper dive so if we can do a title search that may that may help us to understand what the hell this deed is trying to say in some case it may not because some of these Deeds are written so poorly yeah
but like Tech searches are really expensive there's been plenty of property in town that yeah it's unclear y well if that's the case then the deed that had 22 Acres it doesn't match consistently how could you not edit that that isn't even relative of the property
so we will send the package back to people with this letter and say we request you actually fix this because we can't read it yeah and until we are like the 22 Acres we I'm going to char for 22 Acres yeah until we are
comfortable that we know how to read what it means then we can't do anything with it and we can't put it into our C system and we can't correct the bill correct so that's that's kind of the issue is so when people come in and complain about their bill you go sorry fix your deed yeah yeah I can't go talk
to your attorney I can't change your your bill until your attorney tells me what the deed really says cuz can't read it yeah I guess the confusion to me is what does our assessor do when there's like six Parcels in the subdivided 22 acre and they're all referencing the
same acre do we just pile them on the same you know just for an example Bal for the 22 Acres we haven't really had a big problem with it in the past I don't know why it's a big problem today okay it does seem to be a big problem today and
it's lake property yeah it's it's almost always been L property we have seven addresses there's a lot of question we have seven addresses that are the same on Sunset that are exactly the same yeah I actually saw that whatever messing around Brian was there more problems on the Lake
Properties I I wouldn't be surprised it is more because they're subdivided so small and somebody feels off a piece I'm going to give this to my sister-in-law well you know your centr law doesn't really own that piece of property but she built a house on it now we're getting credit we're we're taxing her
for it but we're not sure she owns the property well the deed says well you know the deed doesn't really say so it's more frequently on on L so do we say to those people when they come in for an abatement I'm sorry your deed
says this so yeah until you get that deed corrected this is what you're going to pay like that's basically that's what that's what we have to do that's the only leverage we have yeah well I have the homeowner on Sunset that sold all this off this is the first deed that
started it it had three Parcels from I think what was it 21 and Reena and I spent 5 hours trying to figure out this deed and it we went from 21 to 22 and and we didn't even figure it out because
it's been get charged for the end of the day there was no conclusion no and then when it didn't add up to 22 Acres we said well we we can't there's no way any of that could have added up to 22 AC right yeah so
but yeah so I mean I I sent this back to Lyn and said you know suggest where we can make it stronger and I think she kind of went well I don't know but it's I think it's it's at least a indication that we don't know what the
hell you're trying to tell us yeah tell us again differently well at least you have a document that says to them hey we we tried we we told you this was a problem right what you chose to do with it is yeah up to you well I guess the
statement we cannot change our property record Property database nor billing software until we understand that your deed what your deed contains it's about as straightforward as you can get so we can't fix it yeah oh you don't like it can't fix it no you want to go get it fixed get your deed fixed yeah otherwise
here's the bill you're going to have to keep track of who you sent the letters to yeah yep are true on their file and we've got a file of Deeds that is growing yeah is there a way to notate that in the on the part of your record
card yeah uh is there some place to put a note on yeah you can do not and private notes oner that's a good that's a good idea Jack you would like that too right be able to track stuff what a thought you know do you how many times my property line has moved since I've
lived there never oh no no no when I first moved there guess what my house was actually on the water because what happened is they just decided that they're going to ignore the road and they cut they when the designs were basically you put two lots in behind
each other drew the line down the middle and that was that was it so your property was bisected by a road but that happens in some cases that's got nothing to do it later on about 15 20 years ago or 30 years ago whatever 86 or something
they uh came back and said okay now you have a new lot in the front and your other house where your really real house is is in the other side of the road way in the back and they did that to everybody on the street now meantime all the property Market were all screwed up
as well so some day one day somebody came by and rep pounded Stakes at there all I know is I lost 10 ft of my property on the hill where I just built my greenhouse and so we had to go and make that deal with the neighbors next door
for a right of use you can't sell a lot but you can deed in a right of use so they're all screwed up around the lakes and uh I wouldn't I think it maybe that's consistent with other places too but I don't know all I know is that uh
they did the town did change it I say thank you very much to the town but that wasn't the that wasn't the point the point was that what do I really own and then that's where I was thinking that you know if we just if there's any kind of question go out with them and show us
show us your property stakes and or where your fences a fence becomes a boundary after a while after what is it how many years 15 or something like that that becomes kind of a de facto property line position I don't know but I think that this you have the right to go out
and and measure it and say guess what you live there and then I don't know I don't know no all I know is it's it's having said that you know this happens more frequently or more often on lakefront properties or Lake Properties
it happens everywhere because I I I have a neighbor who believes that his his neighbor has taken 10 ft of his Frontage yeah and affected his ability to subdivide his back
lots and they' both had it surveyed and their surveys don't agree that's almost way you get two different so what do you do with that I don't know and then there's right of away he's going to wellow and trees in the right of away that fall on s that
are not in the right way okay let's move on okay thank you um so this is the letter yep unless we do we have to make a motion that this be the letter or I think so okay I motion to make this the
letter that we send when there's a deed problem I second that we all in favor hi J hi Sarah camer hi there you go you have a letter a letter now you can send stuff back to people
and say okay good do we need to let Adam cost review this oh that's I'm sorry so so after all of that after all of that um before it becomes before it goes out we need to send to Adam to make sure
that he's okay with the word no I sat down with Adam I wrote this up I sent the copy to him he did not respond cuz he want the respond until such time as the board has taken a position so okay got it thank you for
reminding me okay assessor website um okay I get stuff on that what well I just have one a couple quick questions the um the this versus last year stuff is that up on the website yet
I did send it to her um I need to check that I couldn't find it oh you couldn't doesn't mean it's not there yeah it does mean I couldn't find it so that we're probably going to lead right into Jack on this no no no not yet um I'll follow fine okay cuz what I wanted to do what I was hoping to do was actually put the
this versus last 23 to 24 and 24 to 25 sort of together someplace she was going to try to find where that was I couldn't find that I know we talked about that I couldn't find either and then she was able to pull it right up and I was like well okay that's right there and then I couldn't find it I looked for it a while
ago I don't know where yeah so so yeah there's too much stuff in that website well it's just or it needs to be sorted a little bit easier so that we can find stuff like that um I I I haven't had a chance Mr rabbit to go out
take you said it was the police that had a nice table oh they had a picture up there they they they did a nice job with regard to posting their procedures and uh I I didn't see any policies but they did a nice job and so yeah that that was
okay I I also point you to a couple other Town websites that did a beautiful job uh but anyway let me get to my pile stuff stop laughing Sarah I'm not laughing I'm eting M oh okay hey anyway
first of all the reason why oh can I have one thank you thank you hey so anyway the reason why I know that uh someone's coming in next week put someone's coming in next week she's going to drop off the deferral and the
circuit breaker next week I'm sorry early next week so Cas wait wait you said somebody's coming in what who's coming in I didn't hear it okay you're someone's going to deliver to us a deferral application along with the
accompanying circuit breaker no circuit Breer we have nothing to do with circuit breaker does that happen in our office provide circuit breaker copy of the circuit breaker oh her tax return oh yes okay so I'm sorry I I thought you were talking about a form that somebody was
going to no no no no so anyway I asked her I said well she goes that was just a great conference and I go I don't remember seeing you there and uh she's basically said I watched on the video that was a good video and she goes that was really you know she's very very happy about it I said okay so I wonder
I'm saying let me go check to see which ones have gone up and I checked uh the town website there's nothing about that conference video is not up the uh it's not on our assessor site was it on the
senior uh Center uh wasn't posted yet up there I I found it on the assessor site but I don't know where was because it wasn't working I watched your presentation I thought it was a great presentation on YouTube we cleaned it up it was a YouTube yeah is that where you
found it okay yeah it's in terms of general public being able to see it most unless they know where to look on YouTube oh oh I see what you're saying oh yeah I'm trying to get as many people to become aware it posted on the Facebook site too it's not on the it's
not on the town news it's not on our site and it's not at the senior center yet and I gotta call Deb on that one and say hey I thought we're getting it up but I think they all go through Cara car Lo everything in it is on the lunenberg public access Facebook page it is under
there okay I had maybe that's where she found it actually I think that's where I found it he was having an issue Public Access with the link so Sarah um not Sarah um Cara couldn't put it on the site so I don't know if she found it the right link cuz it was well as I said I'm
pretty sure I went through the YouTube site oh not through the town site so okay so we'll take a look at that okay that'd be great then we can get more people interested and we can help more people I will need aink from him Linda I love your Linda's asking for something
you know how you were having an issue with that link for the video we need a first link yeah we need a um a link from you so we can put that on the website okay I can I'll send I'll resend up the there was the first one that went
up and it was shaky and nothing was was all blurry so I went back the following day spent a couple hours sitting down with Joe at her house and we cleaned it all up so quite quite honestly I I prefer the way you did it rather than
following some talking head around we the form was right there while the head was talking so you knew what hell looking at I really liked it a lot was nice I wanted to compliment this conference went off really well and the way it's and the way
it's presented it at on the YouTube site is really nice I really like it a lot so in in spite of the fact that you know I had some things there I was not happy with overall I was thrilled with most of it so I had uh yeah oh I yeah okay we
won't go that part but I there ton of it out of it okay anyway so uh yeah if we can get that up and get Cara to to get there then we'll send the link over to Linder I think we'll get that all set okay I said Linder sorry
that's okay Linda on our website we have in the uh toolbox we have a performance metric section you're giving us this dat which is matching up a lot with what's going on it's kind of filling things up go to the website and there a section
called performance metrics there is yeah honest to God so what are you asking what's I'm just saying can we start populating that you might have a different name for it change the names but start populating the data that you're sharing with
us okay like uh how many how many exemptions did we process how many abatements did you get requested how many sight inspections did you get done those kinds of things you tell us about so Jack Jack Jack would it suffice to
have her put up her monthly report every month I hear you that takes care of all the numbers that you were talking about but that's just a one-time shot every month every month it's not a one time it's one every month it's updated every month right it's a one time shot that
gets accum that hopefully you can see a trend if you put 12 months up there and it allows you to understand what kind of load you're under and everything else and it's just you're just recording metrics year-to date versus month to date but they are metrics and there's
others and I think that the we would certainly the assessors would be certainly looking at it in terms of when you can expect loads and for that matter the some of the citizens would be kind of shocked with the V of volume that's going on so so I would think that we need to start
considering populating some of that so so that's that's one thing and then the policy section uh it's blank still and I don't know is there going to be a policy process
here is that what we're going to are we going to just kind of spit them out or are we going to create a list of things that we think we need policies around we've talked about things we need before we storm over it we've talked about some things we need probably need to do policies on but
I haven't seen anything but written up by anybody as far as what a policy is we're all I mean we are starting some with like the Deeds that's kind of a policy and and we could put that out there yes so it it's it's it's incumbent upon us
to put that stuff out there to create the policies they aren't created we've talked a lot about policies but we haven't done a damn thing about them quite honestly right so at least in my opinion busy with other things because
we have to keep the we have to keep the office running business the day-to-day business has to happen and it nothing else gets in the way of that so if you don't collect the money you can't run the business and we're all about collecting money so there you go so no we don't collect it you're we don't
collect it that's the tax collector and we have to be careful about that where that delineate we don't we have to bill bills don't get collected oh we don't send the Billings either do we okay we got to figure out what the bills are so uh was that it
no no oh uh we were in the other places in the some of the other websites they actually dedicate a section to uh circuit breaker and they also dedicate a section to deferrals we don't have a dedicated section of there you're not
going to get you want to look in the handbook you're not going to get a you're not going to get a dedicated section on circuit breaker on the Assessor's website because I'm going to vote against it every time I'll show you let's be clear I'm
not going to put it out there so maybe Sarah will vote for it but I don't think so but I know I'm never voting for that so we can stop talking about that one until you have another member on here no I'm GNA send you the link to go take I
don't care you don't have to prove anything to me I believe it I'm just not GNA entertain it at all we have way too much to do to tell people that we can help them with their freaking circuit breaker I'm not asking him to I'm just
by putting it out there by putting it on the Assessor's website get questions yeah you automatically guarantee the questions that come into the access we're so we're not doing it so can we move on to something else yes you're right the other things the deferrals okay sure no problem we ought to have St
about the exemptions we' already got a lot of stuff out there about the exemptions put stuff out the about the deferrals put out stuff about the abatements that's all stuff we do yeah circuit Breer okay let's put
deferrals in there how's that I said that yeah okay's only one deferral that I know of right so uh oh Linda's going no I'm going to kill you both well we just have so many things Jack to focus on I know I
know I know I call I know well I I'm sorry I I'm so busy with everything I I just I got to get we got to get a little more focused on the things that we're working on here yeah so okay and if you
want uh was the financial hardships section in that list I don't agenda in front of me but I know maybe I want to save that to the end Brian you wrote back which list Financial hard ship section
3.8 what Clause 18 was not on our form because nobody's applied for Clause 18 ever now having said that we are starting to look into it and trying to figure out how we go about making that available yeah what we don't want to it
is a run on the banks because it's going to be tough It's what we don't want is run on the banks so if we're going to if we're going to do it we not not Linda need to figure out what the policy is as far as what the
financial how do what the what the criteria are for financial hardship and by the way I'm I find based on what I've seen so far it's going we're going to be hardpressed to have anybody that's actually qu quite qualifi right one of the questions is do you have to be over
65 it that doesn't seem to be just falling no no that's not a question it says of a certain age so pick an age I don't care what it is that's not a question there are no it's clear we have a lot of latitude but we need to be able to put put together
our set of criteria to make somebody eligible for it and we haven't done that so you want to put together a proposal for that fine I'd love to see it because we'll we'll talk about it next time a future agenda but but because we just went through some
heart-wrenching well we we hear them all the time and we are they come into the office all the time and our folks do a great job of talking to these people and figure out what it is they really need and what their situation is and where we
can help them we help them yeah um so if you want to come up with a preliminary set of criteria for qualifying for 18 CLA 18 feel free to bring it to us give us yeah a day or two to look at it before the next meeting right right
right I wasn't expecting I was just trying to hope we can get on the agenda and get it's something we we have started to research because when we realize that it's sitting out there and nobody uses it would if you look around the state it's not used very often right
it's not as far as I know I've only known of one person that told us they ever used it now having said that I don't talk to them all so you may have know of more but I don't don't but I do know of at least once so it's been used it's not like it's impossible but it's
very rare that you would have that situation so okay let me let me put some stuff together and I I will I can send you some stuff I've already done I can I can send you some of the stuff I've already found on yeah that's what you said I only found one community that actually wrote up
criteria okay I'll let's build on that let's take let's take that someplace and see where it takes us 8 of 58 we have to do that I'm sorry that's we're not on that we're still on the 18 yeah but I that's kind of a priority too eight of 15 oh yeah we
and it wasn't really talking about yeah I didn't talk about that but um okay anything else that you want to talk about no no no I'm I'm good just again I will put something if we can I'll drag something in in terms of the deferral I'll send that information over to you
with regard to what the other towns have loaded up and if we can just get loaded in someplace right we have um I'll send you the stuff on that I've found on 18 okay I have it here but I don't have a I
have a hard copy um Linda just mention oh yeah so there's one thing 3 uh 3.4 the uh 41 eligibility factors need to be updated in the actual manual itself what the numbers some of the
numbers what are you talking about eligibility forms for the eligibility for 41 I'll mark I'll grab it I'll mark it and send it over to you okay it's just that we there are
some of the things that we changed that uh haven't really been reflected back in the manual what manual which manual our our uh EXC me our website and it's in the handbook manual it's in buried in your
uh uh toolbx and uh I I have no clue what you're talking about Jack you need to start at the beginning what is 3.4 uh what is 3.4 any let me just send them to you it's no no is this part of
is this is this part of 18 and C 18 I don't know is that part of I only I'm only is part of this where the hell is the there it is is it part of that yeah what is you we have all
this what do you need I believe that some of the numbers in terms of what we allow are not necessarily up today that's a module we don't update this is it's not a set amount on Clause 18 elig
need update so oh I think I know what what you're saying finally some of the stuff that the state is reporting for our criteria IA around eligibility is not caught up with all of
the stuff that we got passed over the last year or two so I don't know if it says 65 or 70 for the age I think it says 70 you're talking about the database for the state yep they haven't caught up with our stuff yet that's the
town CL and it's ultimate well I know so now that I understand what I think you're talking about or at least part of what you're talking about uh it's up to the town clerk to make sure that that stuff gets recorded to the state I'm not
convinced that the state is aware of all the changes that we made so far you correct me and Sarah have really put a focus on trying to get these exemptions straightened out and we've changed a lot of criteria and I don't think it's all sitting out there at the state
yet so and good call and if something pass thank you putting up with my I thought talking about once I figured out what you're talking about well when you started going 3.4 no that's a different Emil you're talking thing is I was referencing the handbook numbers and not
the actual it's it's all yeah right thank you okay actually I brought okay I brought the 18 and 18a with me I have a form from I don't who the hell is is
from for the uh financial hardship and I have that chapter 7 or the yeah chapter 7 handbook thing so we okay I think we're on the same page we are we are right you you do a better job describing
things well thank you um Linda mentioned something that was not on the agenda but it is something that we've been talking about and we need to follow up on and I was hoping we get some more
closure on it sooner but we haven't been able to get there that's that 8 to 58 application that we really want to move forward with so uh I don't know what kind of time you're going to have to put together over the next couple weeks um I don't know that you do have
time but it's something we need to do in a more timely fashion yeah so uh I'll volunteer to come help you if you need help yeah maybe May 8 58 I think we go on the there's a there's a form there's a form right online yeah I think it's
just Gateway and then but we can we can use remember the the applicant sent an email I'm sent us a copy of something that said this sounds exactly like me I thought well we could I'd love to use that and and and it was a successful 858
which is so rare so I really want to get moving on that and I'd like to I'd like to um I'd like to help with that if you want I have some documentation so if I'm not sure if there's a way to upload that document mentation that was provided by the applicant because that
would be supportive we should be able to find out where where they got it well I have actual documentation from the applicant so we can upload that to the website that would be great I'm hoping we can so sorry I didn't me to defer us onto or deflect us onto that
but that's a good good call it's something needs to be looked at soonly later um next thing on the agenda was the annual report everybody got a copy of what the annual report is Linda added in all the financials we have on here is
there anything about the uh annual report that we'd like to change immediately because we'd have to I had to submit it we'd have to change it yeah yesterday yeah I I don't
okay do we need we don't need to vote on this it's already done yeah fabulous thank you up a i warrant um um
overlay what the hell is it oh yeah I let's see I printed it out but it was really small well so we we had a meeting with eie last week and he said he was going to provide all the backup information we
need for an analysis of the overlay and then he didn't s anything till this morning and what he said this morning was uh just a reflection of the 2020 of this year's situation how much
money we put aside and how much money we haven't yet spent we haven't yet spent about $50,000 I said we got way more than that he said no that's all we've got I said no no cuz we've been building it up for the last several years
oh what he so he sent another report over and if I could find it I can tell you the number but I believe I have it I believe the number was $790,000 in our overlay account do you want to look at what I
have I wasn't able to print out this is really hard to read I I couldn't do it 11 by 17 I BR different glasses excuse me real quick you just move the microphone a little bit under
the you're good sorry um anyway so we're going to have to make a recommendation to the town manager about how much we want to put aside in uh in the overlay in the budget for next year oh having said that did
you see that copy there and then I have the there email too yeah no I had print it off on two pages yeah 79 795,000 and then I don't know if you need that that has the amount that's this the 50,000 right yep yeah so 50,000 is unspent from
this year which means our number last year was probably 735 745 we've added 50 to it right now we're going to spend more of it because we are still doing some abatements but we aren't going to spend that much of the overlay number
I'm glad we didn't increase the amount well having said that it looks like our spending for this year was higher right maybe higher than last year I thought it was already an excess of 200,000 but
apparently I was given the Rong yeah because we had a we had information about this before that got sent to us yep and it contradicts this information uh yep
imagine that I can't believe I can't find that I just pulled it all out put it in a folder today I mean the previous information said we spent more it did but that we had enough in the overlay so it didn't
we have plenty right so and this says we haven't yet spent it this says we have 50,000 left to be spent yes and the other one said we were down 15 we thought we set aside had 120,000 last year 120 something but it looks like we
put 202 in there somehow on the recap sheet when you're doing the recap sheet yep when the numbers sometimes when the accountant puts all the numbers in what
you have in the overlay account anything that is excess or doesn't match up goes the way they the way they reconcile it goes into the overlay oh they just dump it in they dump it into
the so that that explains a lot because we did not allocate that we we we we we were we proposed 120 yeah which Mr abbt said was was not enough he was right yes having said that uh it wound up becoming
something like 127 or 128 when the budget was finally finalized and we released some of the overlay release 25,000 for the overlay when cuz when you're doing when you're doing that you have your when you're doing the recap
sheet um you you have your estimated receipts and then your actuals and if you're estimated a higher I mean if your actuals are higher than what you um estimated the way they even
all that is anything that is kind of over like an overage it gets adjusted on the overlay account I've had overlays go up $40,000 when we went to set the tax rate
oh so it gets dumped into the overlay account so so where the slush fund where the slush fund where the slush fund for our department well for yeah well yes well yes
um yeah CU it says our amount rais was 202811 that was what sured yeah which is that's like that's 82 it's 8 well it's 75,000 more than we thought because
we we it had gotten mve to 127 MH so um bottom line is we need to come up with an overlay recommendation I'm hoping that by our next meeting Linda can can work up a number with analysis of of the data that we have I'll help you with
that if you want to to give us uh it's going to be probably more than 120 probably ain't got to be 300 and all your exemptions does it all have to be pulling
25,000 Mr chair does it all have to be just exemptions in there abatements and exemptions real estate amats and exemptions yeah yeah not motor vehicle just real estate okay
so my my favorite topic the ferals no no where where did that come from where does that come from we have to have a conversation with the Financial Manager because it's deferred but it it winds up sitting in there as on the books as a as
a future asset right right it's still an asset it's still an asset so therefore I think in many cases I they make keep a separate file for that um and they'll probably take the money out of free cash and put it back into free cash when it comes back I don't know that but I don't think it
touches any of our other defer our other uh overlay Accounts at all what I was afraid that they were going to hit overlay the first year it would only be the first year overlay right that's that's what I'm thinking they'll take it
out of there right there won't be that much I mean if we we're going to get not even between now and then we're lucky for next year if we get 20 if if the overlay is the slush fund if that's guess where it's going to come from that's it's going to
go they're going to take it out and they stick it over another piece of an asset and the asset come like a building or something could be there's there's just under $800,000 in the account that's a little confusing so we're not we're not going to run out
we're not going to run out at all can you pass me that email what's that that is his email I just want to see what what he said just said this 50,000 yeah yeah I didn't think he from this year yeah because it got moved to
202 yeah the 202 is right on here because got moved to 202 there's 50,000 left 8 which says to me that we spent 152 MH yeah against what we had budgeted for
120 call it 127 we over spent it but we over spent by a lot but our 152 came from also 25,000 being released yeah no oh I'm sorry like it to 25,000 no the 25 I don't think it came
out that so exemptions in7 to 11 yes yes I'm sorry the 50 yes yes yes yes so we would have been at 75 yeah they released that so we would have only over spent by
nothing yeah wow we would have been just right by the way by the way for all of our said those cases but all the stuff that we've been doing last year we did we had 44 applications for abatements this year we have
3 35 yes so we have about 75% of what we had last year so we can expect to spend about 75% of what we spent last year unless we had a lot of outstanding ATB cases which we don't we have one or two last year we
had a couple this year we don't have very many at all gu there was settlement well as far as we could tell because you know we've asked them to tell us when we have an ATB and they they they don't seem to tell us yeah so the ones that we know of
uh it says we're probably going to spend less this year on abatements out of overlay than we did last year so we need to make a recommendation to town manager I asked her today when she needed it by she said I don't
know it's she okay well but I almost guarantee it's going to be before we me again yeah so we we need to figure out what what we what we would recommend um and we we can probably wait as long as our
next meeting but I really want to have a number for her for the next meeting for overl well you probably should do a fiveyear average but don't use that's what that's what I did I took well last year I took it out this year I will take it out again um it's quite easy to do
yeah well Carter recommended 250 so Carter recommend a 250 so go with car maintaining 250 no putting two two putting you have to do it every year right so we're at
800,000 savings and and he was recommending putting another 250 in this year which I think is kind of high I do yeah that that's a ton but I'm going to wait till Linda makes a recommendation at our next meeting before I decide anything because
there are always these factors that you didn't know about that get thrown in and you go oh crap well it changes the situation so so we'll we'll we'll work on that for next time this is what we spent for uh it's hard to understand that the I know I can't really
understand what we what we spent so far he and wasn't the 25,000 that long spreadsheet this one this this I think is the one that tells really where we really are okay and it's TD tiny and it says we've spent you know it's like the
second last call we spent 125 we put another 25 away and we have out of 202 we have 50 left yeah oh it looks like we've spent so far 127,000 yes yeah yeah that's plus the 25,000 plus the 25 yeah and wasn't the
25 transferred to somebody else doesn't matter once it's out once we transfer out of yeah but wasn't that a request from the S yeah they well they the request was how much can you afford to take out take out um I'm kind of glad we were a little
bit conservative but if you look back over the history we've had 40,000 here and 20,000 there so no no big bounce have been coming out of there right ever and we hadn't done anything for years for several years so yeah um CU all your
all your your exemptions your veterans all that comes out of there as well as your real estate personal property yeah abatements uh there's no more con conversation about the FY 26 overlay um
I had sent a copy of the proposed uh Clause 41 and 17 assets income uh level adjustment um when I spoke to Town Council he had some several suggestions I have not had an
opportunity to rewrite it um the way it's written it looks like we're modifying the state bylaw so we probably need to write it so we're just talking about our implementation and this is about exemptions only or
this is about income only whatever so I I'll rewrite that based upon his feedback and uh get a copy back to you guys before our next meeting thank you was this the place holding you're talking about Brian yeah yeah the deadline is March 13th I have any
problem well if you read it ver verbatim it basically says says we're changing Massachusetts state law which we can't do no okay section sorry to bad I know
can't Federal U yep nope yeah this this draft V1 you have the draft V1 yeah yeah we're going to amend Mass General law 59 you know we're not we're
not we're not so I'll rewrite it I apologize well I read it night oh you wrote to aend Mass General uhuh I read it too he was tired when he wrote that nobody nobody nobody
looking over my shoulder and making sure I don't make any sense I did have a question before we move on to uh uh postpone topics
uh the how to read your vision card do we need to update it it's I think it's got data in it so we need to change the data okay I can do that the library probably hasn't changed a whole lot though that's what you used
right it it's some numbers there's some there's some numbers in there that reflect last year's numbers yeah so I will um if you if you wouldn't mind January this is something we need to keep in mind for future reference though whenever we put
something out there like that if we have a specific year in there we need to figure out how to make sure we update the year so it's actually not I think it's actually on our I think I saved it to our Shar Drive Shar Drive I think you did
too um okay but that was last year so I'll go look for it and I'll update it yeah thank you uh boa policies oh we talked a little bit about 18 already so we need to talk about that probably not anymore right
now no not yet um anything else I still have my question Mr rabbit okay yeah remember we were talking about the munist uh separation and and who was
going to load what databases and how much they were going to try the accounting department was going to try and offload on Linda and I think Linda told to go take a hike I thought we but I don't know what happened we talked about that I thought we talked about that but I'll do it again and that is
I've had a conversation with Jen the new town manager about specifically that issue what the cut off is as far as far as uh right uh where our responsibilities end in someone else's pickup
um while we did not come to a conclusion together it sound based upon her feedback she I think she was reading the situation the same way that I'm reading it which is we should not be in the financial system in the assessor's
office that really is the responsibility of the finance team um she said I hear what you're saying so that means she wasn't taking a position yet because she has not taken a
position yet okay but she's new here she's got to know what's going on uh and we've already broached the subject with her so uh I don't know when the next followup will be I'll probably end up spending some time with her in the next few weeks
so if there something new by our next meeting I'll let you know okay we all hope we all hope that if we move moving to to the cloud that we have the most upto-date system that
all those systems talk to each other and we don't have to get in there at all well I know Randolph had issues at billing and they have the cloud version so exactly same issues we had exactly so
what we have is a consultant who knows how to fix stuff thank goodness but you're right this is something I don't want to drop I don't want want to drop in the in the office in our office forever cuz that doesn't make any sense to me
logically I was just guaranteed it's going to get screwed up when be intersection where do all your failures happen Brian right right not on the chip and the in Connect right that's where they all fail um anything
else no our next meeting is scheduled for March 5th and then March 19th I believe there may be some travel you know it will not be available March 5th okay I believe there may be some travel he said I will not be available
mer I just am putting that out it's not Happ will you be back in town Mr rabit I'm checking that right now because things do move a little bit yes they do a lot I also will not zoom on March 5th what's that I will not zoom right I
don't expect you to beting just uh uh yeah I can make it where you headed you physically back back in no you'll you'll be zooming something she do uh I will be leaving and stopping off in njy but I'm
I should be home in the evening of the fifth leave on Thursday and Thursday to get Friday I might be not be I don't know I got to talk to Jane the fth I gotta go see a new grandbaby again the fifth is Wednesday fifth is a Wednesday I know you Wednesday you guys proliferate like rabbits
so as much as my not as much as Rea so [Laughter] yeah just for those of you I was gonna go ahead you can I was just saying Jane we need to get a find a way of getting more people interested in watching what
Linda's got to say you know and uh I said oh I know I can start telling a couple of offc cola jokes and she almost threw me off table she get so don't you dare don't you dare embarrass me thank you thank you Jane that was about as
close as proliferation like rabbits that's uh that's getting close um so you may be physically back in Massachusetts on the 5th I'm GNA uh I won't be in Massachusetts for sure but if I'm up in Jersey I can do I can do
the call at night I or either that or we're leaving that we're packing up that night before so either case I'm tentatively I'll give it a 70% probability that I'll be there oh so there's a POS if we don't have a quorum we'll just have to call it off and we will have to put off abatement
discussion until some future mared meeting you want to go maybe go next week I could do March 3rd it's Monday oh no okay I don't or the 10 I can do Mar it's not I have a doctor's appointment on
March 3rd I don't know how I'm going to be you feeling oh sorry um if you want to I could do March 12 also which is the next Wednesday March 12th you'd have to find the location but
if we're doing uh if we're doing abatements we can do them in the office yeah so let's keep that open we'll we'll we'll keep this meeting for the whatever it was the fifth for now
uh if we cannot Garner a quorum we will tensively set up the 12th in the office you can do that thank you record yeah um exective
session any closing comments from the public I see no public here no open meeting now any closing comments from the be recorded yeah uh I will entertain the mo a motion to adjourn into executive
session motion toour to not to return to open session so that was Sarah I move one second Sarah's motion and you second all in
favor please State John rabbit hi Sarah CER I R fod we are adjourned for the evening thank you very much thank you we will be uh moving into executive session