##VIDEO ID:gaTzA3QhcDk## okay thumbs are up uh I'm calling the meeting of the board of Assessors for lunberg this is February Wednesday February 15th being held here in the riter building lower level in accordance with the requirements of the open meeting law please be advised that this meeting is being recorded and broadcast live over the lunberg public access channel on Facebook live on the public access Facebook page that's not quite true right you're recording right now but you're not you're not uh you're not broadcasting right now okay so I take that back it's been recorded it will be available tomorrow on Facebook live uh it'll also I'll give you the number of the uh URL it's httpswww facebook.com lunberg dpublic access d-1 57427 270 97535 SL the recording can be found at the lenberg access YouTube channel after the meeting and all I believe that means tomorrow this meeting will be held in person at this location I already mentioned uh okay members of the public are welcome to attend this inperson meeting please note that while an option for remote attendance and or participation is being provided as a courtesy to the public the the meeting will not be suspended nor terminated if technological problems interrupt the virtual broadcast unless otherwise required by law members of the public with particular interest in any specific item on this agenda should make plans for iners versus virtual attendance accordingly for REM participation uh for the zoom meeting uh I'll give you the number it's https col us02 wb. zoom. usj1 1 52021 94 from a telephone and that is the meeting ID the last starting with the 811 for a telephone uh dial tollfree number 888 47544 N9 and enter this web ID which is 81152 [Music] 2194 uh what's that called C uh number sign lost that one I'm doing this 100 times if you've not registered with zoom you'll be asked for your name and an email address no participant ID is required it just press the pound sign that's what it's called when ask telephone users may dial Star 9 to request to speak after joining the meeting uh computer and app users may use the raised hand feature to request to speak um the agenda list all topics which may be discussed at the meeting and are those reasonably anticipated by the chair votes may be taken as a result of these discussions not not all items listed May in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by open meeting law I'll call the meeting to order since one of our members is on zoom we're have to do a roll call for everything I'm Brian Leon job rabbit M Sarah thank you we have someone visiting from named Michaela I guess um anyway uh any opening comments from the board uh just a quick follow Linda I did make contact with that individual specific to his concerns around the circuit breaker and his land um he is he has concerns in that the new circuit breaker changed the laws with regard to only one acre and this individual has more than that and and so what the circuit breaker only does is allow basically that one acre and this particular individual have been using the circuit breaker for more than 10 years he also turns out to be an accountant pretty sharp guy yeah oh okay so you get had him come to the meeting pardon we should have had him come to the meeting this evening uh I think might work I don't I'm not sure I'm not sure what he's doing getting accountants at this time of year you're not have any luck even if you want to make an appointment so so anyway okay so the thing is uh my impression or his impression is that he's getting taxed at the same rate for even after one acre for all the other acres and I thought we had a land curve that looked at the total amount of land they had and it had a fallof and he didn't believe that there was any kind of fall off so I'm going to return this back to you okay and if you can take a look at that and uh see if make make sure that our computer model worked as intended he didn't file an abatement I can correct it but the abatement period is is over now is over now but he kind of did no no he had to fill the form out and submit it by the 3rd of February he do not file an abatement okay when did he ask you the question it was last last week last week so that was before the first it's not he didn't file a form it doesn't count according to the state law I don't want to break the state law unless you do I'm hearing you I'm hearing you I I know that in the past uh because the confusion associated with all the filings of last year and the year before that we did allow and tax not one last year not one not one so don't don't say things that aren't true please the prior year was the year that everything fell apart and and they had to change all the dates so and we weren't here so we can't talk about that other than to say I was it was the in ition was to not repeat that yeah and I I do appreciate that nor did I offer him the option to do anything I did that did not cut up in the conversation I just think that we're a citizen made a kind of request and we didn't necessarily say hey hry up payment point of order Mr chair I I believe this is discussion not um public sorry I I shouldn't have commented at all sorry okay you almost done yes I am thank you Mr thank you any other comments from the board no how I do this I have to admit there we go Mr Franco welcome AB board um so we no other board comment here no other board comment um opening up to the public any comments from the public hearing none going to move right into the agenda uh the first item is the status report from the principal assessor okay uh we actually ended our abatement period on Monday at 4 p.m. and we have a total of 34 abatements yeah okay and Denise and I have inspected 12 already we processed two and uh we also have an issue with the mapping update uh I have 18 Parcels where CI did not receive plans uh this goes back to like like 2021 2020 so um working through that they provided a list contacted planning uh because we have to go I I did try to look for some on the the registry Deeds but it's very time consuming and they were never submitted to them that's why they're not updated so you go to plug something into the gis one of these addresses you won't find it so we need to make sure that that's all set so I've been working to get that resolved so it's continual state of clean up for you I know yeah it is it really is other than that we've been very busy with uh abatements I just did get an email that the first commitment of 2025 for motive vehicle excise tax bills will be sent out believe uh I think it's the 19th emailed so I have to go through and just determ if there any exemp properties but um that's it we have some other the things I'll discuss in a little more detail as we go through our agenda cool great um review and approved minutes I know that we've been falling into rears on some of the minutes uh I personally looked at the minutes from both December 18th and January 8th have no suggested changes none uh if anybody has any suggested changes great if not can we get a motion to approve the minutes as submitted by our minutes to approve those minutes as submitted December 18th and what was that January 8 January 8 okay and we're okay the other two were identified on the list we have we have several we haven't gotten to okay there are some in November that haven't been done there are there's actually one I think is still in October maybe there's two in October I think one was an executive session um I had one in October still and and all the others November we I right now the motion's on those two January 8th and December 18th all in favor I John I I Brian so these are passed I will submit them to the town clerk in PDF format unless you want to take that out it you got plenty to do good God thank you uh review and approve invoices expens vouchers billing erors Etc I don't have any bill for you to approve but I have motor vehicle abatement you to sign off excise tax excise tax evat first one these these are not the packets that we sent to Sarah no we're not okay that's okay um the first one is for $72 47 yep Robin's been doing weekly so so we shouldn't get falling back into our on this we're actually head so um you have several of them let so what's the next one how much is the next one 17370 and did you want to look through this Mr rabbit before we vote ahead it's $724 sure I like 72 here yeah this page and it's 72 on this page and how many do you have to sign here all all of these pitch bu just um if you want to just sign is it three signes we do need three copies but if you want to just sign no no we we'll sign off M camer would you be able to come into the office of some point to sign these or not uh yes um I can come tomorrow depending on the letter oh yeah yeah good luck tentatively if you can that's great if not we only need two signatures so it's just PID we don't to do need to do a a roll call on this one because we are signing them yep uh I'm signing the one 17370 this is the fifth day the next one is I'll sign this one too did want to mention on this one we have a reimbursement of a motor vehicle excise tax for one of our blind exemptions we also have a hero act oh so the total is 84 43 most of it's the so these two numbers are difference because they already I think uh it refunds I think this is a m thing yeah there blind one only has one entry I don't know why that she might have paid her bill that's might be I think oh I think that's why you address that but the sign page for that one for this one oh we have multiple Pages there we didn't do the multiple Pages open there Mr RIT there are multiple pages on that one and this one there three signatures on each one of these wow he's way ahead of me I one make sure to these an extra page to did you put the dates on too for me February 5th this one only has one signature page is that the rest of that's the signature page you need two we'll make a copy it's crazy how many pages comes with just one yeah hopefully our new version of M will simplify this [Music] this there's another signature page this is the exciting part everybody hope you feel better Sarah I'm definitely out the I'm sorry you look like you don't feel very good thank you for the packet you're welcome our pleasure check all the same is here and I don't there's no date on this one is messing up here sorry if you want to check this one is the last one that's all Le is on that one we do have double check we dates [Music] Michaela was one away I don't know why we are really boring that's what's happening thank you I will probably still have better than fight with it this one was $498 28 three leases a lot all these oh we'll have a steady stream coming in after that first commitment goes out yeah it's normally very busy after that do be are we all caught up thank you Miss what US dates or signature signature thank you quality control here I'll check it again are you put a date on yours when you sign I'm trying to add the DAT because on there I hope they on the first page but you like this three they all in the documents that go to different locations all right we did it thank you that's aound and uh the next item we do have a near map invoice which this has actually been suspended because of budget issues uh we just don't have the money to pay for it and we don't use it in assessing it's 8100 and for the year for the year I had suggested Google Earth m Google Maps and I guess Planning and Building conservation us this but apparently there's 25 users some un authorized to use it I started trying to find out who those people were and if we could cut back on the services and I wasn't able to find out the uses but we just decided pay during the transition of to interim time manag of the Town manager some of the stuff is sort of got put on the back burner so when we get a chance will work with the new town manager to figure out what what the so you don't pay them right what's the worst case that they turn off it's they're going to want to negotiate it was a customer so the problem is it comes out of our budget it's all our budget it's all out of our Bud R and I have used it one time that was for fun it was for fun it honestly that was for fun yeah don't pay it no I mean if we're not going to use it it doesn't make sense and I've used Google or him pass essentially you want to just see around the house if have deck and we go out and do the inspections I think this has the technology to allow to measure and all that but we use Google Maps all the time in conservation all the time how much did you say it was $8,100 oh yeah for that amount you can buy a little drone and take a picture good idea yeah but um so I like it hey cutting technology the the owl's looking at me it is looking at me on this side so that that's it for any invoices other than this one which is now suspended so okay great making pretty good progress uh summary of the assession conference that was held at the senior set on Monday right uh we had uh 19 officially signed in I know we had a few more than that uh thank you by the way for bringing thank you you did a really good job all all our speakers I thought did real well uh the feedback we got nobody complained but I didn't get many feedback sheets this time uh which is okay I probably should have handed it to them in the very very beginning that versus the end and then stood over them while they well they filled it out I don't think so but uh Marg Garcia Ed a brilliant job and she filled us in our Michael Ray was super in terms of giving us all sorts of insight in future in the future and hope for the future uh of course the the taxation puzzle of yours you had people staring at those and you it was that was good uh the only the only drawback that uh well let me take a step back Pauline is jumping into it and we're getting more kiosk space so we can get more like the uh circuit break pages and stuff like that so she's she's helping out and becoming a real good asset uh Deb is going to be taking the presentation she's going be posting that but at the same time the movie uh I sent you guys a note late last night and only can say hundreds of things I hadn't done yet and uh I asked you to take the video and then I went back later and I looked at oh now this it's dark it's really difficult for people to read any of the any of the charts uh and half the chart showed up on the screen so that so I made contact with Joe uh this morning and Joe McGloin we talked about how we could put the chart mate at the most they don't need to be looking at my face or anybody else's they we want to look at that and uh so we transcribed all those charts over to PDFs I rev PDFs I sent them over to her this afternoon and I have a meeting with her tomorrow morning at 10:00 to go over and Rego keep the voices on there put the charts up and if you want to have sub you up in the corner she might be able to make a corner shot so we can then have a reasonable presentation uh I didn't break any of the rules right I didn't sell you down the river the Circ breaker heat and uh yeah so it was uh it was well received and in fact I had one person say to me who was from not from lunenberg but I believe lemonster and he says we see none of this stuff I'm upset he goes you guys telling us about the town and what's going on and we're not getting that so I would look at that as okay we must have done something right so it was it was well and uh like I said the next step is to essentially flood the Zone where you know Joe's going to put it back up uh Deb is going to be put and we're going on the Tom website or our website to do our website uh uh yeah and Council and aging is going to run that through back over to their members and uh next thing you know hopefully we have 4,000 people that are informed out of that group do you want me to tell Cara I already sent the email to have her upload the video yeah I sent you another one I said don't don't do that but that's okay she can take it down on like second all right and uh you know I've got a and Joe um yeah soon as we get Joe ready to go and she's crying for uh her software she's got it I move like said move the images over and that will that will hopefully have an effect and I I already like said I found somebody that was already working using it so if I may yes um one of the during our conversations as the process was developing a suggestion was made that there be a Conference held at the senior center to talk about specifically the the uh circuit breaker right and I would still like you if you would like to follow up on that or have the SC Center follow up on having that because I think it's still valuable to do it needs to be focused on just the circuit breaker or just can do that I it should actually be sponsored not by us but it should be sponsored by the Council on agent I like that but I think it makes a lot of sense to have somebody come in and talk through that with those folks with that with that with those uh folks that might be able to apply for it so we weren't trying to shut off the conversation we were trying to make sure it came from the right place and the right place should be the Council on Aging and someone with some knowledge about the yeah I I'm not I think it's I think it's you know while sad that it was in there we had so much difficulty in our discussions that it really needed to be addressed and it shouldn't have been addressed there but I think it still needs to be addressed by someone through the council and aging so if you want to just take up that I will do you know anybody on the council a do I know a you all of May uh yes I think that they would like to do something like that we have some backend stuff that we still have to do too you know in terms of okay now we get the circuit breaker how does he get processed when someone comes to us with an application all all it's going to be is a CB right no but you're jumping ahead in that we are we aren talking like the 3911 H 3911 we'll talk about that later uh and and there is a process uh that is going to be started so yeah so I don't so do we have the mechanics worked out with regard someone walks in with an application you're ahead of the yeah I'm just saying that's our next step that's we've got to we've got to fill in those hes so let's talk about that let's talk about that now off schedule because that's what you want to talk about so let's talk about that uh and it actually is the next item is it this so anyway yeah part of it was um in the in the conversation I I talked to just hang on second no we're going to lose power is D where's your plug it runs down there sorry everybody is your one did it plugged in it's plugged in here get there's one raid along the wall yeah it could be the one along the wall will be done the one on the wall is plugged in it's a white extension cord let me just make sure this wasn't hit you might want to plug in your PC well I would do will mine fit into your computer it's a think pad what is it uh there's a possibility we might whoose card this we have to pick it up on the other just why don't I put M on we just that doesn't excuse my French that doesn't make me very happy you just said shoot I app anything that's all I said where's this go is back up the TV so that's so this is the power coming in I and this there you go what did you me there see this this work yep please so we will not suspend the meeting if in the case of any technological problems keep going we'll keep going so you know I was asking Becky uh do you are Beck Becky are Becky go ahead and with regards she's going to give us an update so what do you want okay uh just saying okay what about the processes she goes it's pretty straightforward just get somebody in to start it and you'll figure it out real fast so I okay and uh you're talking about 41A that'd be correct yes yeah and I don't looking at the application form it's not going to take a rocket scientist to you know and uh and again Pauline yes sir is offering that assistance right is here are you both there I think blue was trying to hold on L on as well but I think I get this better I just um made you host again okay thank you so I'm going to shut the uh a is he all off it's going back on okay this out of there sh uh Linda I'm not sure if you are in charge of the zoom meeting here they made you host so if you need to make someone else host there the three dot three dotts that you can use okay scroll to make a new post I have a screen that just came up here let's see don't want to test speaker in microphone I want I believe I'm host Sarah Sarah I believe I'm the host you are the host so um there is a more button that is like if you hover around the bottom of your screen and you go to more yep you can make other people the host if you need to okay all right um it does say Zoom R building enter the waiting room so should I me in yep I figured that was you and then you can make R the host again okay so I want to go back to the more and then hit uh sorry see I don't see anything about transferring a host in the screen stop recording transcript caption STS notes y see she's talking and I can't hear her hang on it looks like you're that's me we have two at least two speakers on here and the owl's not working right hit button HDMI C it's up there it's echoing so shut off that speaker speaker that worked okay okay can anybody hear us you just need to figure out which computer is host and turn on the screen uh it won't it doesn't tell us which is the host if you go to the more go to the more button where the circles are and see if you but you have to hand you hand it over host well I I didn't there was no option to hand it over to you based on that so so now this says nothing about then you probably have to host and I'll shut off my speaker my my microphone I guess I think is yours on yes can you hear us can you hear us yeah she hears Sarah hears us yeah fabulous and she's smiling now oh good I think the only thing you need to do now is open the audio onom building I can't hear you how about now Linda you're not muted but Zo R building is but I just turned this on now we're getting Echo again so shut that off don't laugh you'll cough coughing when you make me laugh is this I can still hear you over there yeah oh you're muted for me because the zoom building is muted I can turn the volume down here I think you want I'll turn the volume down the owl that myness but I'm not hooked up to the owl he's hooked up the owl how come this audio is not coming up here no evil how do I get back to the microphone oh down the bottom yeah it's not working I on the video I do see Mr rabbit oh God again can you see all of us us on that Zoom okay I can take care of that Sarah I won't blind you us badly this says computer audio connected but I don't think it's working here maybe Lou can you hear me still there yeah we're going to need him back Sarah wandered away yeah oh she's back can you hear us Sarah you seem to be unmuted on the zoom screen at this point somebody say something yes I will I will I can't hear you though I'm just giving you can you hear me now you are unmuted on the screen but the volume is off somewhere he's having an issue with his audio that's why the audio failed to detect a microphone on that machine could be because of the owl owl should actually is that sucking in it transcript whiteboard reset caption docks I'm not getting anything I can do can you can you hear us through that microphone can you hear it can you hear me Sarah you're muted how about now okay I have we return the owl off do we really need to have the owl onone I can hear you now but is it e that's making that's what's making the echo I wonder if we should let's just turn it off and see what happens well it's the button right above the cords right the okay um now it seems like maybe L needs to mute now we can try talking okay talking can you try nothing nothing I should see those turn that one on okay I'm going to hear anything now right L's turning hers back on you can shut that you just hit the mute button on that's worse make it worse what the heck okay we can turn volume down try that H that is that better is wow this is we will not delay the meeting in case of a technological problem I heard that holy moly okay but you know what the the thing on Facebook tomorrow is going to be great have you guys um watched the musical Singing in the Rain yes that's going on on the mic right now what way from the mic I can't hear you okay it's going on the mic I'm going to bring this up a little bit wow I don't think the owl is picking up your voice must be another M somewhere we've shut down the owl it's not dead we just turn the volume down and can mus too that help Sarah I'm going to try something I can solve the problem if we don't need the out is that better you hear anything can you hear us Sarah I think I am understanding standing the mic problem people are having at home last week two weeks ago okay I can hear you Brian you can we can hear you yeah okay okay so then I'll say [Music] everything okay we're going to leave this as we have it cuz we don't want to mess it up any further okay now you're gone I'm gone now you're back am I gone am I back oh now you're voice is vibrating what the heck why did this guy come back on to fix this one your default speaker has changed to speakers that's okay we can edit all this out afterwards can't we can you hear anything we're not supposed to edit meetings okay oh that's true I thank you maybe for this case so we talk to well we'll we'll see uh so the question was around the senior means tested exemption and you were talking about 41A so right the 41A is a process that's already understood we don't have any right now right right so I'm not sure we need to talk about 41A we don't we're we were okay with that H 3911 and by the way L threw us under the bus on that one L didn't go ahead oh well I sent out an email that's what he said there in the meeting he said that I sent out an email to um L and Tom and yourself just to see if we could schedule our first committee meeting for Wednesday February 19th at zoom in zoom in you'll be out of town right yeah yeah yeah so it be the 5 to 6 5 to 6 or 5:30 6:30 it be set up and then we have our meeting at 6:30 so okay that's right I'm coming from the meting right okay if if you can make it that' be if you can yeah I got to be careful little so the first meeting of the design committee for the senior means tested exemption exemption uh will be two weeks or today if it's okay I haven't heard well Lou might have responded I just haven't checked to my my email but if it's okay with him are you there Lou or did you give up Tom did respond I think 5:30 will work for Tom L appears to still be on but he's muted so um okay cool I I am on I am on okay what do you think you can make a meeting two weeks from today at 5: or 5:30 uh sorry I kind of zoned out as I said I'm kind of under the weather what what would the meeting be for I the design committee for the H9 uh 3911 oh process uh uh two weeks from tonight at either five uh what What's that date what is today's date uh 19 19th that would be the 19th uh I think I think I can do that I think I can do that you've heard from Tom Tom said 5:30 would work for him okay um I'll just need to we'll need to finish up by 6:20 just so I can make it over here for our Board of assessors meeting it's just I I I understand that you'll probably just be doing a kickoff and trying to figure out what things you need to pull together so that shouldn't take forever let's hope cool all right uh the neighborhood site index review plan in response to the Department of Revenue directives yep we uh wanted to establish a starting point for the neighborhoods and we're hoping to start some of the inspections aim your voice that way I think that's why I talk that way when is talking this way look right go ahead the right screen so we would like to kind of start out with determining what the neighborhood's will be and then at least that way when we do inspections because right now we're inspecting abatements and we're trying to look at site indexes while we're out there so that we can check these off of our list okay so I just thought it would be helpful if we have a starting point as to what the categor is going to be uh and uh at least that way we can start the whole process so what one of the things that the uh Town manager has put into the proposed budget is some money right to get this thing started to get this thing kicked off I believe the intention is there probably going to be a multi-year activity it's going to take us more than one year to do it so we'll put some money in the budget for this coming year to start to address it and then subsequent years so uh Sarah you may have something to add to this yeah I just um wanted to mention I listen to um our outgoing intro manager um and his um in his last report and I think you know he had a lot going on as he was leaving and he said our priorities were to work on um the site ones in 1 a and 1B um but actually our priority is to determine what our neighborhoods are and should be right um because we have that initial set of of things that uh us a a group of us did review and and shared out meetings in um October November um and there's you know there's a lot of discrepancies and certainly where there's discrepancies that are easy to to address and clean up by iMagic um our our team will go after those but the goal is to actually really decide what neighborhoods should be there still because they hadn't really been revised in 20s something years um it's it's not any one neighborhood that is targeted here is all of them right right but we'll do it in phases but when you the trick is when you pull the trigger I just thought it might make sense to kind of try to stop to figure out what those what those are and then at least that way when we're doing inspections we can do some of the work now of doing it twice so okay as I shared with the sensitivity is that you're going to be perceived as if it's the easy ones that we've referenced in the past it's the Lakes right Lake communities uh they are particularly sensitive to what has happened you know I can't hear oh I'm sorry okay I thought when we had discussed earlier that we were going to try and determine all the characteristics that would be support a neighborhood and yeah we can clarify we can go in and map them all out but we wanted to finish the whole mapping out process before we pulled the trigger and saying guess what you're now a one a two or whatever that number of sequence is uh to have them all done at the same time versus just one group because there's a fear that we will not ever get to the other ones and we will penalize just one we have been told by the state we have to get the other ones so it's not like we not going to do them mhm but we can't really do them all at once pull the trigger in terms of saying okay we're going to now use this for all our tax calculations we're not just going to say oh well we're going to pick on this with this year we'll do these guys and you'll get the this rate and the following year is somebody else we won't I'm really thinking you want to do all at the same time we can't jack we have we don't have the you got five years as long as we have it all done we have we already we've already wasted a year yeah I understand not wasted we've done some research a lot of work has gone into it but years already gone by yeah and we can't wait till the fifth year to do anything so it's it starts now and the question is can we do it all at one fell super and I don't think that's possible um we're not picking on the Lakes right or Waterfront but that all needs to be revised clearly we also have have a really large one there like 3,300 residences in it that is U set site index number three um that one needs to be redefined split up uh you know we need to figure out what the criteria but that's what that team will do to figure out what the criteria are for the definition of the of the of the future uh neighborhoods so what Sarah suggested was what I think Linda just suggested was try to Define what the what the neighborhoods might be how they might be put together not to find who's going to what neighborhood yet let's just figure out what the neighborhood neigh is that is that did I miss okay okay Sarah is that you have something to add if I can add you know um a group of people came up with what we thought they were based on the mapping and our understanding of what was where and and so I think now our assessing team that is actually going out to these houses and inspecting them interviewing them can um more carefully Define those sub those categories of of those sites you know those those neighborhoods that are are currently one through five and I think I heard you say Brian that um three is enormous it is um and four and five seem to be outdated from like 20 years ago they they look like little Cottages maybe or the new modern um uh recent builds of 20 years ago and they they really just had not been updated and as Lots were subdivided and new houses were added they I think they were just put in zone three um from from what I could see or not zone I'm saying neighborhood three but it um the way our uh vision is set up right now and that's because of the legacy of whatever we had before I'm not disparaging Vision um is that everything is entered as a neighborhood but then those qualifying things that would modify homes um like the the um factors that you can put in onto the card um are not there um we are the way it is envisioned right now is to find with the characteristics of a neighborhood and those factors are somehow in there which we I think as a group would like to define the neighborhoods and then apply factors for differences in the housing within those neighborhoods which is is really the issue and I you know when I look back at stuff that I was not involved in it it seems to be that you know a neighbor neighborhood was applied and then when things were not going well they it looks like they said oh well this is actually more of a a and this is more of a b instead of putting in factors that would modify that neighborhood and I I can't I I'm supposing here I was not there I don't know what they were thinking honestly and I also don't know what people were thinking when they made the original neighborhoods and that is they in the problem where like you know you can have residents and and uh members of the community take their best stab at it but really professionals who are actually seeing these houses need to create some order there um so I am very excited that we do have the funds within um within our budget to get started on this and it's going to be a long process it's but it's we have to do it the says so yeah Choice sure by the way kudos to you too Brian and you know the fact that you were able to make enough of an impression of the Town manager who didn't want to spend a penny that we really have to do that and you'll Lobby for it good job well we we have to and we don't we're not going to hire a large consulting company because it's going to be a tremendous amount of money so we're going to try to do it in-house with the help of now that we're fully staffed MH now that we have some funds that we can throw toward this problem I think we can actually make some progress it won't be immediate as long as everybody's under the understanding that we're not going to C clean it all up at once it's going to take us some time but I think that clearly the team will want to focus you know cuz we know what waterfronts are well that's pretty easy to say here this what a group is the next one the very next one needs to be the one with 3,300 residences in it we got to figure out where those actually belong what things they have in common what we how we want to define those the neighborhoods I mean somebody's in somebody's in the the historic district in the middle of town that may be different than rolling AC which isn't very far away but it's maybe a different neighborhood altogether versus some of the you know rural roads that are now very built up like the street I live on that that 20 years ago years ago didn't have all those houses on it right or 40 years ago didn't have all 4 years Gra so you know if somebody came up with a neighborhood back then my home wouldn't have been included in the neighborhood at all just put it someplace put it someplace so so and then we can figure out what we need to do with uh four five and two we have zeros we have a bunch Sarah could talk about the zeros but she won't are youing something from us Sarah what's a zero we have a lot of zeros yeah um and maybe we rightfully some of them but maybe a lot don't belong there so actually that's another one that needs to clean up so the update is I think we're we're about to get started we think we're going to have some money in the budget for the next year we're going to try to spend a little bit of money this year where we have a full staff um money and time and and start looking at that so yeah and Denise and I while doing these abatement inspections we just thought it would make sense while we're out there why not address this neighborhood issue now so if we at least know we got a starting point right at least when we're out there we can start it and we've already so you're thinking of major groupings and piles of subclassifications or influence so between you don't really want to have too many so you can have between five and eight right neighborhoods but then there'll be factors within those neighborhoods that will will increase or decrease the value of your home based upon where what neighborhood that's the intent to get more accurate rection so you know today we have if we include zero we have six neighborhoods site indexes actually zero divided by zero is done right once we have the neighborhoods and then we apply State indexes it'll be clearer to Residents that why their their valuing higher or lower than someone else in their neighborhood which I think is awesome right and we thought maybe we could send out a letter when it gets nicer we could take a street that's kind of what we were thinking we were on a street the other day and we were looking at some it was actually on the the lake and we were trying to determine we're looking at the differences just thinking about what we were going to do it's not just a batement inspection you're doing permits and stuff all the time too so you know as we go through those we could start saying oh this this is a series of things that we would want to have in a neighborhood what would the neighborhood look like okay yeah just OBC it right now I mean we don't know so I don't know if it would make sense to send out a letter or we have a door hanger leave just or put something on the website just to notify the public that we will be just we're not going to be going in the house we're just going to be looking at the we can do that anytime we just did that essentially in the 5e and uh well we look at about half the town yeah uh I did want to mention that vision is going to be starting cyclicals pretty soon okay and they do not do site index infections so that's if if you recall the town interim Town M just signed a contract with vision to do the cyclical for the next three years 500 per year we we didn't really think we needed 500 per year so they're going to be doing them but it feels like we are going to have to do a lot of followup on everyone they do well why aren't we supposed to do 10% a year we are are 10% go that's the whole point but but but I we thought that we should probably sign them up for one year and then start weaning ourselves from them oh I see saying we W up signing a contract for three years 500 per unit I mean per year and the bottom line is because of the way this has being done we are going to have to follow up on almost all 500 of those every year well if if we have if a resident calls and wants an appointment Denise and I will be doing because we're going to have to pay extra for vision to go out a second time so I don't know how many that's going to translate to at this point yeah but Vision will go out one time and if there's extra visits required we will have to go out so that's right uh cuz they was charged for the second visit so they're basically doing a 5year level they were d by shooting so to speak they B yeah there's a house there the property looks about right looks okay and that was it no one went in and it's Vision going to be doing that again vision's going to be doing that cyclical uh measuring the outside checking the property card and if they can visit the inside check the inside at the same time so I don't want to talk over people oh yeah Sarah sorry I'm having a hard time following oh can you hear us I'm sorry I'm sorry um it sounds like I I think I heard Brian say that we're going to have to follow up with one's vision is looking at because we are also trying to update the neighborhoods um I'm wondering Linda is there a way to see which ones they visited and updated uh we do have a a list a visit history list I can't carry that we we do have a visit history list so we have a date and uh vision is going to actually take the latest dates that are within close to the 10year period can you hear her at all it's like this oh so we we get a list of who they visit okay so we'll know who they have visited um because um you know it if we have that list of who they visited as they're doing it we could check and see what it looks looks like in that um neighborhood um GIS viewer I made and we can you know we can keep that original copy and we can plug in their stuff and see what that looks like and and decide if we agree um if we want to be crosschecking that Linda and I I I can help with that um particularly can help set some of that up in the summer okay um if that is helpful to you that would be good um I don't know if you had heard but vision is not going to look at the neighborhoods during their inspection that's that's the issue is they're just going to do an interior and exterior inspection and we're going to have to inspect the neighborhood so they're doing what is the minimum to qualify as the cyclical yeah right so I wish I questioned Vision to see if they would do that thinking that that might be the solution they can do that as part of another program but it's very costly so it just makes sense to try to do it ourselves and do as many as these as we can and I thought if we at least if we can have a starting point to these neighborhoods Why not start it now while we're out there and get as many done while while we're doing permits and abat inspections at least this way we could start it right are are we going to try and car up by value as well maybe Linda you can show me an example of that in the office the I don't know the the week of um like February 16th something like that one that's a holiday week right for you yeah I think you you probably have Monday off um but yeah um I I could make myself available Tuesday or Wednesday I think oh yeah no that would be great and then maybe maybe you can just take me through it because I I'm really trying to hear but it's not going well right Jackie we're going to say something and well I'm just thinking I'm trying to come up with a sampling routine that you don't necessar when you're carving up neighborhoods and stuff there's obviously characteristics but there's values and I'm wondering if the I know you go down a street a brand new Street the values are going to be higher in things and I'm wonder I'm playing in my head saying how could I do a sampling on that so says okay this is a little bit different than that and that's got a higher value or I don't I don't know I'm just there's got to be a way to not have to do every one of them to be able to carve up the neighbor was not waiting for all this other stuff to be done and can you do it from a statistical standpoint and I I thought about the problem enough Sarah what do you think yeah we can actually run reports yeah use visual Sarah why couldn't we develop a statistical sampling model to help to develop a neighborhood in around some of the characteristics are come up with a value because certainly certain streets Jack is talking to me because you're looking intently at the screen don't hear anything he is talking to you I am talking I'm sorry I'm sorry let me turn the so don't know I don't understand how these microphones don't work yeah and I have what is there about my voice that carries through the microphone better you have a deeper voice voice I should say how about now your voice carries can you hear us now oh sorry we had uh yeah never mind okay uh Jack was suggesting that we do some kind of a statistical sampling so that we could help Define what the neighborhoods are so take some factors and say this one maybe uh attributable to a neighborhood this one may not really make a difference to a neighborhood you'll see that some it may be streets that have are through streets that have a lot of traffic or they may be you know there so there's some factors that we need to people discover some of them don't have any effect I'm going to leave that to the um right principal assessor and the appraisers to determine we're going to actually we have more experience for sure we're going to run some reports and and start analyzing them that way I think that makes sense yeah but I just kind of wanted the foundation maybe like for example of just neighborhood 3 we can look at that and neighborhood 3 the monster the monster one moner obviously and and it's probably going to be like B still I mean could we have to see that right kind of analyze that so maybe that well I mean a lot of neighborhood 3 is not at Lake whm but the whm district sure yeah so is that a neighborhood in and of itself maybe and then you go from there so you could you could you know start figuring out what those six to eight yeah so a lot of neighborhood 4 is around whum looks like it was around Hickory Hills okay a little bit um but like not immediately adjacent to the lake but steps back from the lake so um one of the questions we had was all is that are those houses that had been Lake axis but not on the lake we don't we don't really know um or was it a housing style like um I don't know Gables got it is whatever don't know um and then three was along the roads basically anywhere there's a road it's a three unless was like a state highway and then it was five right um and then two was some kind of I don't know that was fun but we we made a list of those and I shared those out right um did you did you public I'm sorry s did you publish those to the to the group what you guys found so far I didn't I didn't I don't recall seeing it but trust me nothing she she made a I need your voice to cush through all the fuz Jack wanted to know if you had shared that with the team yep we have it yeah yep Reena has a map as well okay so I'll come back Sarah had done some work in GIS I will say and uh and none of us have really looked at it honestly sorry I will we need to as we to do right right I don't know if that's enough of an update on this one yeah honestly the nice thing is when when it is import like when it is in a CSV file I can import it and and modify it and we you know and that can be updated to what we have thanks uh next item on the agenda was the policy and home owner letter for issues with theed um did I send the copy to you [Music] Sarah I made oh Lind had sent out a um I I might have the right one I I saw one that one page yeah that's it that hers was two and a half I was too wor is that the one where you say you're slacking she said she was slacking is that the one about Deeds right about Deeds yep I read it we uh we have an increasing we by the day by the day issue with uh Sunset Lane and this it's not just Sunset Lan well it that this is the one that seems to be the biggest problem with the Deeds is and I had a resident in and uh his name and obviously um he doesn't he didn't even know if he was 210 or 205 the bill tells us you know what the parcel is but the problem is is we read these Deeds they're not straightforward I actually have a sample of one that calls itself Revis lot a but it gives a physical address and it gives us a total sight area which is really what we need these other Deeds that where people are coming in that we're receiving that we have no clue of what to even interpret them so they don't have addresses on them Ina some cases they don't have a parcel ID they don't have a a site area how how large is the site so you can pick it out on a map um they don't tell us enough they don't describe the the parcel well enough for us to understand where the hell it is and then it we have to figure out who owns it and I spend five hours I read through that letter it it made absolute sense to me but has it do we need to send it to Town Council since it's demanding something of other lawyers because I I wouldn't know how to critique that right that was if we're all comfortable with the way that's worded and Linda did the bulk of the work on this I I moved some stuff around and took out some extraneous stuff um but if if everybody's happy with the way this is written right now I think we need to send it to Town Council and ask him to vet it let us know if there's anything in here that we can't say not that not that we want him to weigh in on whether we should say this CU we need to say something I I I make a motion to have Town Council review it and um determine if there's any additional legal language we should incorporate is that some of what you wanted that is yeah that's good sir so that is um any further discussion no it's the right answer all in favor I John rabbit I Sarah camer I Brian leant so you have now to take this to Town Council okay we can either send it jointly or you can send it I don't care okay thank you L your preference well I had to do something because it's it's been uh we've been dealing with us every week and something needs to be done it's become a a Hu a larger and larger headache this is my pile just to show you how much of an issue it is just by the size of this pile of what we need to kind of have some directives with as to what to do if uh if Town Council wants some examples of how bad some of these Deeds are then great I I personally think that that uh the regist of Deeds should not be recording stuff that doesn't make any damn sense but having said that their job is to merely register them so maybe that's all they should do it just to me it it makes it harder for everybody to do their job I'm just not sure what that filing fee is for uhhuh if it's not reviewed it goes in the book it goes in the book it goes to the book that's it as far as we can tell why don't we just scan and upload it to the web at that point you know well I was suggesting to Linda that we actually send something back to the registrer but let's start with this first and then because we may have no sway over the registar yeah who has a really nice picture on the front of that P of the website hey Sarah what like a hall this all um okay cool we have the the next one is a duplicate what the next one is a duplicate well kind of it's It's outline from NE so that's the same thing as the site neighborhood index plan review so we can move on to the website I don't have that one policy on of issues of Deeds that's not [Music] that's um but what I do want to talk about before we get to the assessor website which we want to talk about uh the the town report draft um does anybody want to change anything that we've written in the town Report Draft and I'm happy to I wrote some of it I actually stole some of it from our website so um and then I made a bunch of stuff up yeah I I read through it and I didn't see anything I objected to I okay I um honestly I'm I'm I'm not sure what is actually supposed to go into you know sort of a it looked reasonable okay uh it was an update so that the town can figure out that we've we've been underst staffed we've been complaining about being underst staffed we had you know 400 uh abatements to do one year bills went out late etc etc we're back on on track I think is what I was trying to say here um and I don't know if if that's clear enough that came through to me but I am close to the problem at this point true I can send it you're close to the solution you're close to the solution at this point potato pot um okay cool then then I don't know if anything needs to change just submit this to and and I'll I'll get a copy that doesn't hate to say draft on it for you yes that would be great I can pull the draft off okay uh what else okay uh the website oh I want to ask we last year we did a last year versus this and this year we've done last year versus this but that hasn't yet been sub submitted to car Cara right I have to put send that to Cara okay and what I want to do is I just want to make sure that you and Cara work up a naming convention that's clear enough that this is this versus last cuz when I went looking for this versus last last year I couldn't find it cuz the naming was kind of odd and I did the naming sorry so you guys should fix my junk please um we will do that I still think we kind of need to work on that to simplify the website sure it's difficult to um sometimes navigating Is Not Great by the way I'm glad you brought that up you threw me out a challenge uh month month and a half ago which we talked about a table of contents Y and the response was that we don't have them I would urge you to take a look at the police section and they have a very nice table of contents and easy to do and everything else and I thought oh I can find stuff in there and I agree that we need to clarify some of it but at the same time you have an index in the back that helps you not only identify specifically where something is if you don't easily recognize it but also your index becomes your ability to load in revision dates they don't have to show up but they're in the revision dates and so by using that if you see something that shows up and you know piece of legislation shows up you go into your index right and you pop in a few words and see where they are in your documents without those it's a really you're playing Christopher Columbus you know search and discover and I would again once again urge you to consider the index and a table of contents and we I know we've got it sitting on the side and I agree with you it's complex you know and I know I can put search words into some of the documents and some of them may find and others they don't because some of the document material that we do have is has been a PDF you know it it doesn't get recognized so I would again urge you to and we're still having problems of course is people aren't finding the stuff but maybe you never find it but at least there's there's a chance I know I go to a book I open up a book and I want to find something I don't go chapter summaries are nice I go to the IND back it work so that's my two sents again there's some areas that say are under construction or there's no data how about if we get rid of that stuff because I think it would make it easier I was looking at some of them the other day and it it's just difficult so here's what I'd like to suggest okay if you want to make changes just tell us what you want to change okay yeah and then we can say yeah or no in some of the cases we you may not want to but in many other cases we're going to go yep that's right so it's not a rubber stamp but I certainly would like you to make the suggest the changes cuz you got to come to us the policy Parts yep Y and the end construction fees were more of a bookmark for us to say we got to get to that we can't forget it because we have a tendency to lose things or lose thought because we're buried under okay yeah I'm especially that but in either case you have a tendency to get so overwhelmed with all the other details that uh you you just don't get it so that's why we put the under construction sites in there and it's it was kind of cute it's about the only image I can get in there I mean and I still an major advocate in terms of people remember things better when they see a picture right first is a word so so noted thank you thank you that's and we will get some suggestions from Linda over time they may not all happen at once we have kind of a busy time right now with the vements so we'll take care of that um and actually stop there uh okay last so the Clause 41 and 17 assets income level thing uh you should each have a copy of it um if if there's something in there you'd like to change feel free to change it it's sitting out there with the town manager as a placeholder only cuz I didn't want to speak for the board but I do want to get something El distributed how that 41 uh your worksheet right we're trying to increase Inc you should have one of these someplace it's real possible I do but oh this is a one I'm sorry okay I didn't catch that didn't that's what didn't just P up my copy right now yeah I have a copy for you if you so I'm waiting [Music] excuse me a minute can I um do a brief pause sure we're on good we're back on we haven't said a word since we went off um um so we're still talking about the Clause 41 and 17 uh adjustments to qualifications um if anybody reads anything in there that needs to be fixed or it doesn't read right let me know let us I read it and it it reads right to me um are we going to have Town Council look at it before we publish it all warant articles will open for Town Council okay sense um it seems straightforward to me I I believe it reflects the intent of what we wanted to do I just want to make sure we had the right intent and if we don't have the right words then Town Town Council will fix it yeah or or Carter will re rewrite it oh wait a minute he's not here chairman if I could ask a question that was so messy sorry okay just questions actually I'm sorry all there was to try to simplify and put it into one thing but it was supposed to be four articles so uhhuh we have two yeah this is two it's great so uh thank all set s you're all you good you when you done I think she can okay CVS is going to send me some coupons yeah D okay can you hear me Sarah can you hear us okay two questions if I could um where the 40,000 in article uh 17d where did the the 40,6 6 come from and where the two see up to 72,000 where where do those numbers come from those were the numbers that were so we went we had to go when we went to do the cola okay so these are all Cola deriv when NOP when we went to do Cola we went back to the Baseline as of when this uh legislation was originally passed right right because we had not adopted Cola okay what we're trying to do now is from that Baseline get us back up to where we would have been had we adopted Cola okay when we could adopt Cola instead we've adopted it more recently so we were at the Baseline again we could potentially have fixed this last time it would have been much more confusing so rather than do multiple steps once we discovered that we had this problem I didn't want to push it because I don't want to make it that much more complex okay so it's simpler today to be able to say we fixed this and we fixed this and now we want to fix this hey Brian obviously it's an annual incremental increase do you have a kind of like a little spreadsheet that shows we don't know what cola is going to be and you know we don't know we know what the cola is going to be but we know what it's been and it's a multiplier I don't want to project all I want to do is say we're so my point anyway my intention here is to just make us whole to where we were and then Cola will take its whatever course it's going to take I don't think we want to tell anybody what the numbers might be because they're not going to be those numbers okay so if if it was $30 and we had I'm just throwing up and the cola okay and I'm going to do a 3% Cola so I'm up to 33 well if it's a 3% it's 3% of the 33 so you have this growing number a chain of you know one Builds on the other at times the percentage do we have a chart that we could show or do we have how do we we would have had to do that last time when we adopted C so if we didn't do it last time we don't do it now because we're just changing the Baseline on on the qualification amounts we will start doing probably that chart once we start if we make if we make it too convoluted it's going to be difficult to understand and we'll never be able to get it past I think the point is I don't think they need to know that I don't think anybody's going to want to know what the cola is because we can't tell them we can't we can make up stuff but it's going to be just us making up stuff so I don't want to make up stuff I want to give them as many facts as year on year historically Y when you started the calculation you know what all your Coler increases were let's say over the next 20 years and the multipliers and you mean the next 20 years you me the last 20 years last 20 years I'm thinking back when we started the next 20 years that data we have so we have we have the information that would Cola would have resulted in that we actually used in 2022 okay so we we're caught up reference that and say folks so this is the starting point here we're got to back to the 22 and then we'll grow from there okay so what that does is there's actually last year two people two applicants uh who had previously been qualified we're no longer qualified because the numbers drop so well right so we may pick up two or three or four people we're not going to pick up a whole ton of them but we're going to actually make this more accessible to more people okay by by doing this so we're going to go to front of town and we're going to have to tell them how many cups of coffee this is going to cost them right they want to know I they don't like voting for stuff they don't they don't it it's going to cost them we can we can get an estimate on how much it cost them the first year that's all I can do yeah oh yeah what is it what you saying because I don't know what future col is look like right but it's reasonable to put some numbers up there around what the implications of this change is this is what it was that's reason that's a reason that's a reasonable ask and this is what that doesn't mean I have a chart that just means you just got to have something in your back pocket that shouldn't be that difficult to come up with because we already had that prior so you can always refence that year and you could calculate that easy right it doesn't mean it's going to be perfect because we will probably find somebody else that now qualified that we didn't hear about in the past they're new yeah I don't know you know so we can make some assum just tell people the Assumption are the assumptions are and so when is this going to effect in July well what we you have to take it to town meeting and I don't know if we can have it CU that would affect the overlay if it I don't know if we not not much not much it's not really that much but it's not much yeah if it's $5,000 I'd be shocked but S I agree with you so it doesn't affect the overlay that much we'll be talking about overlay by the way soon actually Izzy wanted me to ask you if Carter had mentioned something to you the overlay I mention to me so I just didn't know if anything was mentioned about that I brought it up at our last meeting but nope so it's reasonable to have a request to what are the implications financial implications today of this change right in me I think we can implement it for FIS 26 cuz we're in fiscal 25 we can't do with fiscal 25 but I'm not absolutely convinced of that I'm not sure of that you might have to wait till even 27 I don't know Sarah any thoughts on that nope no thoughts okay none that haven't already been stated okay thank you so but that would be backup it isn't not part of the article I wrote the article just a little bit of an explanation we can we can flush this out but I just want to make sure that sort of says says what we yep yep thank you um I guess that's it was there anything else I forgot oh you get the list you get the list postponing the policies okay yeah I don't want to do that be before we move out of open meeting though I do want to find out what your schedules are you going to be out of town for sometime Sarah I know you got some travel planned yeah I'm going to be out that first week in March that we had planned I will not be available I can be available that next week but then we would have two meetings in a row which I don't know um I'm okay with but I don't want to everybody else to that uh how long will you be zooming what when are you coming back to oh uh I'm it'll be two sessions I will zoom in a row the third the 19th I am not sure whether February 19th March 19th I'm sorry March 19th I'm going to March 19th and uh I had some surgery scheduled around that time frame so I I I would come back to you on that one so right now we have meeting scheduled for February 19th right you're good there yeah you you'll be zooming I'll be zooming you'll be zooming and you're good there I'll be present I'll be present and then the first week in March you're out yeah but I I could do Monday if if we needed to do something okay we work around it and as long as we have two of us we have a qu we can move forward if we don't imagine I could get another cold at this point so 19 we're so sorry I'm sorry you got that from our last meeting from our last meeting which anyway sorry uh okay so and then mid-march you may have some other yeah I I'll know but Sarah doesn't have any other conflicts right now so we will continue with the schedule as is uh March 5th it'll be you and I you you're probably via Zoom so um and then we we'll work the rest of it out okay so we're not going to change any schedules Mr chairman just a question the uh the governor just signed some they just came out with some legislation that quote unquote makes the government more efficient and they mentioned and I should have brought the article with me uh in terms of changes in relationship to allow more zooming I'll go find that out I just didn't know if few folks that heard that at all I heard the opposite of that LE Les from the town Ellen mentioned that that Zoom was going town clerk's office yeah so let me go find the article yeah that would be interesting yeah uh any other closing comments to the main part of the meeting here open meeting M camer you're biting your lip Okay but she's smiling sorry you look you looked really tired when you first started but now you smiling Mr rabbit done I'm out I'm good I'm ready to hear from Pat okay uh none for me so I will entertain a motion to adjourn and move into executive session uh my motion weour to enter into executive session that second all in favor hi John rabbit hi Sarah Cameron hi Bri fund so we can shut off the