Um, okay. We're going to call the meeting to order at the Lunberg Cemetery Commission, Thursday, June 26, 2025. And, uh, we have a quorum here of myself, Mike Clark, Dave Doran, vice
chair, and Donna Landry, clerk. Um, in accordance with the requirement of the open meeting law, please be advised that this meeting is being recorded and broadcast live over the Lunberg Public Access channel on Facebook Live on the public access
Facebook page and will be uploaded to the Lunberg Access YouTube after the meeting. This meeting will be held in person at the location provided on this notice. Members of the public are welcome to attend this in-person meeting. Please
note that while an option for remote attendance and or participation is being provided as a courtesy to the public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast unless
otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans for in-person versus virtual attendance accordingly. Thank you. Let's um all rise for the
pledge of allegiance. I pledge algiance to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all.
Okay, great. Well, at least it's a lot cooler today than yesterday, I thought. So, I'll put on sweaters and Okay, we have the meeting minutes from Thursday, May 22nd, 2025. Um,
has everybody had a chance to review the meeting meeting minutes? Just give me a couple minutes here. Okay. Yes. Yes. I make a motion that we approve the minutes from Thursday, May 22nd.
I second that motion. All in favor? Hi. Hi. Hi. Okay. On to we have an invoice for the SIMS uh software and that's um the cemeter SIMS
is an acronym for cemetery management information systems. uh out and uh it's there's a parent company Rand Maker that um developed the software and what the invoice is for is
um SimsCloud annual maintenance that's 1420. Mhm. Uh so that's an annual maintenance fee for one full license and one readonly license. So the DPW has the full access control
data. um archiving. And then we also have a readonly which lets you look at the uh data limited um you know to to um images they want to share. Mhm. And also reporting function
so you can you can look at reports on number of lots uh sold uh and and veterans and other things. So it's got a nice reporting function. So if you question then if you look everything
over and you see that there might be a problem, we don't do anything. We get a hold of the superintendent and ask him questions to see if there's a problem that we need
to correct. Yeah. any any information um that we would feel should be or somebody we would we would um send it to the uh cemetery superintendent who would be able to um update the information. Okay.
So, does that mean we have a license to read only the information? Is that correct? That's correct. So, but they can also secure information. Okay. So, would you go to the town hall? Is there a computer there that is specifically for that purpose?
Well, well, and two, it's um it also is um contains a burial search annual hosting um license for 1,200. Uh and that's the public facing site. So if you go into the cemetery commission
and look at the sims that's going into the database and presenting what um you know it it's allowed to present which is basically all of the information let except if there's any um private
documents that have been put in a private area. Okay. Okay. and Rain Maker. From what I got an email from them, uh they will on Zoom do a meeting with the three of
us and show us how to use the system. Yes. If you're interested. So, we could do that. We would just need to schedule it as a um commission meeting, right? Yeah. So, we can we um we can we can schedule a future meeting.
which would be good because I think all of us should know how to Mike you probably already know but uh I don't I don't know if Donna does how to use that right as far as getting in and knowing
where the plots are and how many more plots are available and and all that we should know also right so Now, we're going to take a vote on approving this, but did you get the
paperwork from the treasur's office to sign it and approve it or are we just doing this as a commission? We're doing this ahead um to approve the funds to pay the invoice and then I can go to the
treasurer and uh cuz then you'll have to get the paperwork and then two or three of us have to sign it. We'll we'll approve um expending the funds and then the treasurer will put together right the payment of the invoice and then we
sign off on that and then they pay the invoice. Is this a yearly type subscription? Okay. So we're basically paying an invoice that you get once a year. Yes. Okay. And it starts um well this is invoice June but
what is the posting from 8625 to 8626. Thank you very much. Yeah. So we have 60 days to pay but that's this is August. Yeah. Right. Okay. Anything else? comments?
No, no, I think that covers it. I think I think it's uh worthwhile and then we can uh learn more about the interface of the software, what the the value is to our particular uh commission here. I'd like to do that. And I think it's
worthwhile at least to since since the license, the full license and the um read only are only a you know fraction of the total cost. There there's some savings if we were to
go with the red, but we can we can make that I think it's worthwhile to do it this year and get all the functionality that we can understand down after the data because we we'll want to use it for our long-term planning, right? And and
then if we want to share or just have um the cemetery superintendent run reports and stuff, we can do that. After the meeting, I'll make a copy for you. Okay. So, you can have it. I make a motion we approve the rain maker um invoice for
$2620. I second the motion. All in favor? I I Okay, great. On to the North Cemetery back lot expansion. So, at town meeting, they
approved the uh expenditure for the backlog, right? And I haven't caught up with uh Bernard yet to uh but uh I'd like to uh get his
plans for the kickoff. The only um I did email Bill. I don't have it in front of me, but I did ask him about the back lot and I did ask him um not to do anything without us knowing
about it and he said definitely that would be we'd be part of the project that he would let us know what's happening because the last time I believe it was before you were on the board uh Mike
we went out there uh with Bill And we noticed which trees should come down in the back lot be based on what the um tree what do you want to call the person
uh the people that know about the trees arburist uh and the engineers said and there's only three of them that they suggested come down which we have tagged um I know that
and he's not the uh Bill's not here uh from the DPW to to talk about it, but I do know that they were talking about taking a mall down and I don't I don't really think we want bare land. You know, we want some shade
over the lots. Yeah, I I I agree with you. And the more I look at it, every couple weeks I'll go over. The more I look at it, it doesn't seem as hilly as it did the first time. So, I'm like, well, maybe maybe there isn't a lot of
work to do in uh like grading and excavation, but it's just in doing a nice layout and where the roads are going to go and like you said, that's the question. What's the limit of the tree removal? Right. The biggest also is the roads. Where are
we going to have just one road or are we going to have two? At first we suggested just one road. Okay. Yeah. But and then the other side would only go part way just for the hearse to get in maybe so
many feet up and then the people would park in the roadway. Okay. But when um I know you want to get a hold of Bill to see when they're going to get this going or you want me to or um if do you have
Yeah, if you have time that would be great. Okay. And cuz my thought too is that um what you see in the North Cemetery um as actual burial area is
only half of the um lot. It's about 20. The back's pretty big. Yeah. Yeah. It's And and so the other part of it is is all that wooded area. Mhm. Um
let me just look at my notes here. Do you want me to close the door? Sure. If you want to. Are we allowed to close the door? Sure. Can we close the door? I just need to grab tissue. You might want to I'd leave it open. Um
back over here is supposed to be open. We can check into Okay. Is that we can close it to just leave it. Just don't lock latch it. You want me to close it? Yeah. Just don't latch it. You know,
leave a little space. I guess is saying so people know they can do that. It's not a problem. Yeah, that's good. So, the North Cemetery is 22 acres total and I think about half or maybe 10 acres is actually okay. And and so then we
have the back lot which is additional acreage. But then we have all the woods there and and so what is to do with that? So I wouldn't 2200 acres 22 22 acres 22 acres. Is that that did you say that was the back? Well, that's off the GIS mapping of the town that says that
back lot is the back lot is 22 acres. No, the whole cemetery. Okay. It's the whole lot. Yeah. The whole Oh, I'm just Did you Are you saying the whole north cemetery or just the back lot? No, the whole North Cemetery. So, if you start at that point on Hullman Street as you
turn Okay. And you just keep driving. Y uh and you get to the very end road going into the cemetery to the back lot, right? You keep driving and all that wooded area. Mhm. Uh is cemetery. Mhm.
So I wouldn't mind at if we kicked this off if they could do a ser you know steak. So I guess that that's what they're supposed to do. Yeah. Not just the back lot, but do the
Oh, depending on what the cost would be, but or or um because it would be nice to know the total acreage um you know, how far that goes. Then then you have private properties. Mhm.
Okay. So, you're looking for the whole North Cemetery. Well, what we would call it, right? I mean theclud expansion 20 years from now or whatever or um and and uh and how much more that
would be compared to just the expansion right that okay I I'm not looking to take this project and say let's go and but it would be nice to get with this project here's this back lot and here's
the boundaries of the whole area and um so there's no boundary meters. I don't know. It may be surveyed already. We should talk. It probably is. I would imagine if it's on I might be wrong. I might be right. But yeah.
So that's why I'd like to you know if we can kick that off um let me to get an understanding of the whole lot. And then if you if you go to that last road going in and there's the rock wall. Mhm. You can you can park past that road,
right? And if you walk back, it looks like I walked it before the grass and everything got going. It looks like maybe they had filled or something because it's a good drop. There's a drop. So it's level and then a drop. And
it looks like that would be an area you could clear fairly easily. Yeah, it does. You're talking about the expansion stop it from, you know, I I think some annual maintenance so it just doesn't return at all to wooded vegetation. You
know, I see some bamboo growing in there now and some other stuff and it's like, are we talking about the expansion or the roadway that Yeah. Yeah. This is if you get in and there's a roadway going Yeah. This the roadway down to the back
lot on the very far side of the cemetery. Then you have a rock wall, right? So if you were along that roadway and said, I'm going to walk over the rock wall and into the what you might think is woods. It's actually a grassy little bit of brush area. Is that where
all the logs are? Is that what you're referring to? Yeah, but and not that far. And it goes from the Holman Street all the way down to the back lot. When you have the expansion area, there's woods and then there's a road going back out toward Homeman. Yeah. And then
there's woods again. Yeah. Yeah. So you're talking about that whole area. But we we could go over it when we walk up and say to it looks like something you could even mow, you know, and get it into reasonable condition and not let it
just return to that woodland, you know. Okay. If if we wanted to do anything there, put another path. You want to spread ashes or do something, you know. I wonder how far down Homeman Street the
North Cemetery goes. Well, then if you go even a little further, there's a a gate out like a chain, right? Mhm. And inside of that is a big flat area and it looks like it was filled. Looks like people It looks like the intent was to
fill and then maybe at some point we said, "Oh, you can't fill." So, um, but what's there is there, you know, and is it of any practical use, you know. Okay, let me ask them if it's already been
surveyed. And if it hasn't been, yeah, we should probably get a price what it would be now to do both. And if it's too expensive, we might want to wait till doing it later. Yeah,
we can bring that up at the next board meeting. The final tidbit is that whole wet area behind right there's another 20 3 acres where behind where the wetlands are. At least on the GIS map says the
cemetery commission, right? Yeah. That whole big What do we do about that? It's wetlands. So that's you can't really do anything with wetlands to the best of my knowledge. Yeah. So, we got we got um
I don't know if you can see this. The green area is the existing uh gravestone cemetery. Is that the back that you're pointing to? Yeah. The little This is Holman Street. Okay. So, that's the front. Yeah, this is this is the front going back. Yep. The dotted area is the
um back lot, but then all this around here and this trapezoid is the woodland. Oh, I see what you're talking about. Yes, I've seen that. And then you got the back lot which is the wet area. So the expansion is
the expansion I think is the the tip. I don't see it. I'm at an angle. I can't see it but that's okay. I just want a rough idea. See the dotted area. Yeah. And if you This is the end road and the dotted area. That might not be the scale. Is
that on GIS? Yeah. So I can just go to the uh assessor's GIS map, right? Is that the added area the where the back lot is? Okay. Okay. So So here's our regular cemetery with the roads. This is
Homeman Street. And then this is all the wooded area, right? But along here over the rock wall is about a 50 foot wide Oh, you got it up on there. Alleyway. Oh, okay. There you go. You did it. You didn't even realize it. Jeez. Yeah.
Yeah. Yeah. So, the whole area is What's the 26 is part of it or is it 26 is um Lunenburgg Cemetery, too. And you can see it's it's wet. Yes. And and over
here you get um this brook that goes through. So, I think I think the beaver put a few blockage here. Okay. So, 37 is mainly where we're parking. Yeah. 30 37. Okay. Got it. Okay. 37 that's all
existing. Uh yep. And then but you can see from here to here. Mhm. 36 is private owned. Right. Right. And 32 is our little um cemetery building. Yes. Okay. So, and you're saying 26 is also
part of 26 is also on the assessor's map it says Lunberg Cemetery. Mhm. So, wow. It's almost 50 acres. That's a lot. It is. Can you Can you squeeze it in so I can see the whole square? I mean, the
whole surveyed area. Yeah. Right here. I'll just drop that down a little. Right here. Like that. Is that the is there like um oh survey lines that like would
separate? Well, this is just the GIS, right? I'll just I'll go online. So, it's it's probably pretty accurate. Yep. But, you know, never know. Um cuz you see it should be. Yeah. The other thing we need to discuss when the time comes
when the Let me just make sure everyone's trying to join the meeting. I guess you can see it up there. I don't need to have Yeah, that's fine. No. Take a quick look here. Yeah, nobody's looking to join. So, okay. Okay. The other thing we wanted to
discuss when the time comes when we when we meet with the surveyors is the the plots have to go east to west when the bearer plots and we got to make sure
that for ethic reasons. Oh yeah. And not north to south. They can't go this way. They have to go this way. Okay. just the way that they are in the other part of the the main part of the north cemetery. They
head this way and they include with the software and GIS mapping service. So I I don't understand the exact details of that but we can work that with the uh engineering company. Okay.
Uh let's see. So I will call Bill regarding um the survey and the trees. How about the assessor's office? Wouldn't they couldn't you just contact the assessor's office?
Um for the survey. Well, I want to find out. Do you think they would have formal maps? Maybe or maybe they don't. I I know if they have GIS maps. It depends. Every town is different. I don't know how Lunberg does it, but I would
probably just ask them there, the assessor's office first because Well, I want to find out when they're going to start doing the project also, which probably won't be till July because of the new budget, right? So, okay. Yeah.
Right. But that's why we talked to Bill approved the town meeting and it takes a little bit to throw it into a into a expendable item, right? Yeah. Yeah. That's good. But I want maybe he's already set the date up. I have no idea. So
that would be interesting to get a set of prints that are like you said that are the actual legitimate uh meats and bounds, right? Okay. Of that and South Cemetery, right?
I haven't looked at it on GIS. I set of maps. Maybe he has, maybe he doesn't. I'll ask, but it's if that's perfectly overlaid, you don't know or accurate. It's pretty It's my understanding it is. I mean, they kind GIS is used in all the
towns typically. I mean, throughout the I think all of them, but um like if I was going to pull a property card, it's based on GIS. Yeah. Yeah. So, that would have to It's the town keeping track of everything. I would imagine it it gets more and more
accurate 50 yards to five feet to you know it'll be within within inches or millimeters. Um okay so then uh any other items on
the north cemetery the expansion project sometime I want to discuss the um hedges. Okay. and how we're going what we're going to do with the hedges as far as they cut them right down
when we're supposed to just trim them. But still, let's get away from that and get into how we're going to replace them. We tried last year about the stone wall. It was very expensive. It was not
approved. Um, so I'm wondering if we I don't like the idea of doing little bits at a time. I think maybe just go back to the trees and putting trees back in and that should be less expensive.
All right. If we look into that and if we do that, do we want to just do, you know, 10 trees a year for the next three years or do we want to take the money out of the budget? Because to me,
I'm going to talk I think we should talk to Bill about this, but I would think that the DPW should take care of the stumps if we're going to pay for the trees because we just wanted them
trimmed and they were cut down instead. Yeah. So, I'm hoping that maybe he can find it that they take the stumps out and then we'll put the trees in. Right. And I mean, with the equipment
they have at a backo, that probably shouldn't be that big a deal to go down that row of stumps and pull pull them out and um and then grade it out at least um maybe in in a couple step. Well, you got to do it. Don't you have to grind them? Don't you have to grind
stumps? Well, these are the uh you talking about those gnarly looking Yeah. Yeah. They trim back. I know what they look like. They're only on one section. Yeah. Yeah. And and you know, they're up about a foot or two and they're a couple
things and they're they're you know, they're not oak trees, but No. Um so I'm I'm wondering, do you do you need to stump grind or can you just get in with a backhoe and pull pull them out? Now you'll you'll have a rut and but just
try to get them out and then and then back grade maybe that's an arborous question or somebody that knows. Yeah, I think Todd's quite capable of that. You know, I mean probably even to Well, I would think they would have to have to
recording in progress. Oh, I thought the recording was on. I thought it was too. I think it was. Maybe not. Maybe it maybe it redid itself. It says see the X there's an X a
red mark on the voice. Yeah. I don't know. Okay. I think we're are in process or did we drop off here? I don't know. Anyways, um I would think they would have to cut into sections before they can pull
the stumps out. You can't take all the stump at once and they're going to have to cut different sections and then pull the stumps out. I would think. Yeah. I'm not worried about getting them out, you know. No, you're not getting them out because I had I had some old shrubs. I
don't think they were as old as a cemetery and I had to stump grind because they were like 40 50 years old. Okay. And you just have them ground out and you can put something in place but you have to dig deep enough with a stump grinder I believe. But if you just take
the stump grinder and grind it out, are you still going to be able to grow? That's a question that somebody would have to Yeah. Are you going to get I don't know. You're going to have to offset your new Right. You have to ask somebody who knows cuz I don't know.
Yeah. My only other thought was um if you just replaced it. My thought I in there they have the granite post with the chain. Mhm. Could we could we just finish that off and just put put that
there so if people are bicycling or whatever, you know, you can stop and get a view and you want a scenic view of the cemetery from the road, you know, and or or even I know people um it's closed during the winter. Yeah. Could you did
if that's set back quite a bit, could we just get them to put some graded base down or something and if somebody wants to visit the cemetery in the winter, you know, as the DPW plows the road, they can plow off. My understanding the reason the
trees went up was to protect the cemetery. If there was a car accident down that road, no car would go into the cemetery. Yeah. If you have a chain fence type like tank, the car can still go through it. Yeah, it could. There it
could be. I mean, this never happened yet, but that's the reason that they thought of the to put the trees up. So, okay. Um I guess step one, what's it take to get the stumps out?
Yeah. Because that can that can be done and um unless they're using the stumps as a barrier. Mhm. Okay. But you know what? I think that there's a couple stump grinders that are local that we could ask. Yeah. I'll talk
to Bill about that too then. Okay. Yeah. I didn't think of it, but maybe maybe no one's pulled them up because that's a barrier. A good question. Yeah. Okay. I think that's the only thing
about the the hedges. Um, did you want to talk about other things about North Cemetery or you want to wait till later about that? Um, do we have any other items on North Cemetery to bring up? I think I just the um says connecting.
Okay. Say Zoom is uh Yeah, it sounds like we're having difficulties, but they're doing the taping. So, um, the only other thing right now that
I can think of is the stone walls around the cemetery. Um, in certain places they're starting to fall down and I don't know
if we just because it's a cemetery. Do we have to get someone involved that to for pricing that has done historical cemetery stonework or do you just call
to get a price on certain areas how to replace it or not replace it but put it back into into an actual wall? I think probably any stonewall mason would probably know how to do that.
I don't know anyone though. But do we have to get all the state and find up in the state? This uh assume meeting's dropped out. But Oh, it dropped out. So, are you saying we need state approval? Well, I'm saying no, not state
approval, but we ask the state if anybody can go into a cemetery where you have um people from the Revolutionary War, you know, can do we have to have a certain company that has done that
before that's licensed to do that or can we just do any stone I don't think because that you wouldn't need a special company to put in shrubs. I wouldn't think you, again, I don't know. I could be wrong. Why would you need a special company that would have
to do the stone work? And we're talking repair, right? We're talking. We're not saying recon. Well, not really reconstruct. Probably reconstruct to a point, but it's not every single area. I think this So, I don't think the DPW is going to do it
or else they have done it, right? Yeah. There's a couple local guys. Uh Nancy referenced one. I know another person or two that we could see what they would do and maybe maybe they could just tell us um
just here's how I'd go about it and and quote out a price or if we can get just certain pricing on different areas that are falling down maybe if the price is too much we just do one
maybe one or two a year and Yeah. Over a period of three years, you might get it all taken care of. Yeah. Because you're really just looking at somebody who has an act to look at how it's done there and just restack, right? Replace them.
Mhm. Place them back in and Right. Um Yeah. Okay. Okay. Who wants to You want me to look into that? I'll look into that. You've got other items here. So, I'll I'll look at the stone walls. Okay.
That's all I can think of right now for North Cemetery at the moment. Okay. All right. We'll go on to South Cemetery. I did put it down here um because um we were told by uh Bill
Bernard North Cemetery we uh we were down to about what 80 or so 60 80 that are actual sellable 60 to 80 in north um yes and and then um in south we were down to about 10 that are sellable. Um
there are a number of other lots. They're they they could be um scattered sporadically now. I think we we need to do a two lot sale. You know, you need to buy two two plots, right? Um really?
Yeah. Well, yeah, that's what our right rules, right? So, so you know, that's what you have to look for and maybe families might want more four more plots. Um and um you know the roads like
in South Cemetery you can see the roadway on the one side may encrunch on some of those or you know it's got a steep undercut. So um so let me just back up a little bit. I'm
all new to this. So you're saying in the solid cemetery there's only 10 available lots. Is that is that Yes. just and that was an estimate um that our um we could sell and then in 60 to 80 in the north
cemetery. Yeah, I think it was 80. I think it was 80. Okay. And then you said they they can only sold in plots of two. Yes. Well, that's what the rules and regulations say. However, if there's a person that
he's the last one in town and he's going to be buried in South Cemetery, we're not going to have to require him to purchase too if he's the the last person of the family, you know, I don't think. Right. So, we're part part of what we're
saying too and with the software is to go in and identify all these um lots And then we'll have to, you know, and maybe you could you can um export it to a spreadsheet and and then we could just go through each one and and and you
know, pick a chunk and determine, well, how do you find this plot? How do you determine if it's viable for sale and then mark it? And then if you determine it's not viable for sale, we should
permanently mark it in the software. So now it takes it off the the list, right? That would make sense. So I think I think we need to start discussing with Bill the South Cemetery.
Um it's there's actually um that's about six acres. Mhm. And very small. I've never been in a sim too. Yeah, that's about 6 acres and it of course it's rectangular, goes straight back and um it gets to a point where it kind of uh
rolls off and goes and back. There's a road that goes all the way around and back. And so, um, there's some trees, but going and looking at it, it looks like maybe a lot of that is more underbrush and growth and not just a big wooded.
So, it might be fairly easy to continue to clear that. And there's a large pile of um of dirt, gravel in back. I never went back there. Maybe they're intending to. It says no parking back. No drove. I
fig I had the badge. I didn't do it, but I I walk back, took pictures. I I'll put those together. Okay. Um and and um so I think that's a priority, you know, almost as much as North if not more
because um you know priority be selling the to open up lots that are sellable because it looks it looks like probably there's still a half acre or so of of land there
and it's beyond the road that goes around. No, no, no. The road pretty much skirts the back. So between the the open grass and the road is is brush and as it rolls off. Okay. Yeah. And and so it's
what what will it take to do a back lot expansion there. How big is it? How many do you think we can get in there? Well, there's there's quite a bit. Um because um there's um I'll just uh scroll. This is the first
I'm hearing about the possible expansion of South Cemetery according to Mike Clark. So what's but here's here's the um this is why South Cemetery.
So, so um you can see where's my mouse? Here you can see the trees here, right? And they go across. And um so um where's the road to Okay,
let's uh circular road. Here we go. This is better. Oh, this is this works better. So this is this is like the this around around right here. You're seeing the don't go any further or or over here. So that's the rear, correct? That's the rear. This is the
very end. Okay. And then um these are uh let's see what is the code. Green. Green is open. Light green. It looks like there's a lot open. Yeah. So So but you can see the trees here, right? So if you
if you come down here, it's telling you But that's is that the road? Cuz it's I can't light gray is the road. That's the road. road. That's the road that goes around back and the and the property line is here. Okay. But the main road Oh, we're looking at the back. You're looking at the back. Yeah. Do I have a
Let me see here. The front is the the top. That's the middle. Let's see if I got Do I have a I'll go. You have to go way up here. Okay. What is this here? That's cemetery.
Oh, okay. Um, no, that's okay. I I got the idea. That was Here we go. There we go. So, this is Page Street. Okay. Okay. So, it's And the lot goes straight back. So, it looks like a long rectangle. Yeah. With a little trapezoid or whatever on the end.
Okay. I called that the open area. Mhm. And this is six acres. So, Okay. So that circular road the the bottom part is where they say where you have the open area. That's where they say don't drive. Yes. Back there. So I gota
Okay. Yeah. So So that's that. And and you can see the last road here. Mhm. So if I uh So why are they saying don't drive back there if we can open it up later? Well, I think because they don't want people going back there because it's
wooded. So they don't want probably kids and whatnot just driving it back. Okay. So So this is all GI passed out, right? Um but you know if
you if you and you can drive to right here and and and you can see uh some burials. Mhm. And so you can kind of you can pick that up on the um software who's buried where and go okay
well there's the stone. So that's that's this one of these spots. And so then you can come over here and say oh well there's another stone. So you see the software that rain maker is that what? Yeah. And you can see the trees here. You can see the trees. So
there is So you're saying the light green is what's open still. It's available. Yeah. This is all this is all set is available which I I said um so you got say 400 to 69 you got about 298. There's quite a bit of lots you could
open up if that was um maybe 300 lots available there. Yeah. So but that's going to be another year before we can get that approved probably. Right.
So, we would need to I mean, we could start it this year, but you're not going to by the time it's engineered and everything, it has to be approved at the town meeting and all that. Mhm. So, but we can, right? I think we should start.
We should start. So, I understand this. So, what you're saying is when you said there's only 10 available, that doesn't mean there's to a total of 10 available. That's what they're releasing. Right? If you came and said, "I want to buy a plot
in the South Cemetery," they would tell you. So, in other words, even though there's X amount available, right? There's trees here, you know, we Okay. We'd have to remove the trees to get to that. Okay. Okay. We just have a So, I should probably take a walk down there
and take a look so I understand. Yeah. Yeah. Cuz it's pretty easy because you'll you'll see the last road that goes straight across and then you get to about here. We're scheduled to go down there in August. It's a very I can take a It's a very well graded road. It's not
like you're driving into, you know, brush and all this, right? And you'll see a big um pile of dirt here. Okay. So, it looks like the intention's there to start to I understand get that
correct. Okay. Okay. Now, have you been back there before or after a rainstorm? How is there does it go down where? Yeah, it gets it gets wet in back, but it's all
it's all going downhill. It's all going downhill. There's a rock wall here. There's a rock wall here. Okay. Um and then there's some wet area in back, but that's down. It's kind of like north side. I'll take a Yeah, we can do that.
Yeah. Okay. Okay. And uh let's see. Okay. Any other And there's some wall work on South Cemetery, too.
Okay. So, so we need a wall tender. Donna's going to go look at it. I'll go look at it some other time and maybe next meeting we can put the a plan together of what we're going to do and how we're going to budget for it and all that. Yeah, because we do I mean we do
have the the money. We do have the money and um you know was saying the sale of lot funds is available to spend and the um I guess we're going to talk about the funds next
I'll I'll just so you know getting back to North Cemetery there was a discussion on um the mowing of it. Yes. And um that's
being looked at right now. Uh my suggestion um would be for right now for the holidays, Independence Day, um Fourth of July,
Memorial Day that we call um the landscaper in to do the mowing to make sure it's done. Okay. Um, I don't know if that comes out of
because we do the rules and regulations and they do the maintenance. I don't know if that whose budget it's going to come out of. No, I think they do. I think that's daytoday maintenance. So, and then also but that's my suggestion. And I've already talked to the town
about that. Okay. So, uh, we'll see. But um I'll we can either wait till the next meeting and talk to Bill or I can talk to him about it. But the holidays are coming up
soon. Well, that's next Friday. Yeah. So, and right now the cemetery, especially north, Yeah. is not being I'll go I'll go through them tomorrow. Yeah. And not being mow. Okay. It's probably because we have had a lot of
rain. Well, that's that the weekends have been a killer. Yeah. Yeah. But they only have and it grows really fast. The superintendent's the only one on the mower except for the last last week I I was told one of the part- timerrs has
learned how to do it. Okay. Okay. But um the other thing that you both should be aware of is that when they weed whack, they're going right down to brown grass instead of one inch above or you know,
I've been noticing that going around the cemetery plots that I don't know if they're just not trained how to do it or what, but I would think it's heavy to carry those things around Being a person who's cut my own grass,
people those weed whackers are heavy after a while. Yeah. Yeah. Still that's quite a task doing all the stones. Yeah. But Yeah. Yeah. Still you can't go down to Yeah. So to the dirt. Yeah. We should we should just have a talk a
conversation with uh Bill or Todd. Um so we'll want to make sure they're they're they're going to get the mowing done. Although it is their responsibility. Our responsibility is to the agreement. Here's how we ex expect
the cemeteries to be count. But if anything is not done right, yeah, it's the cemetery commission they come to first. Well, when and that should be too, you know, um that who who to go to.
We should get that from Jennifer. Um who do does she want to be contacted? herself, Bill or Todd? It won't be herself. It's under It's under her, you know, report. Y So, um, who should be
the contact point? Cuz my thought was always put a phone number, you know, we have a cemetery superintendent, right? You know, I would imagine he'd be the person for issues, call here. Mhm. But um from past experience,
yeah, if you get an answer from one person, it might not be right what we decided as a rules and regulations to to go for. I don't see that Zoom meeting coming
back up. Okay. Well, we'll uh let me talk to let me contact Jennifer. I think I think Bill will have it all set. I mean, last year we had everything all set for the holidays and like you said, in between
you have weeks of rain. Yep. It can get ahead of you. So, how do you Well, for one person, it won't get ahead of you. Basically, that's why when they call the landscaping crew and they got three or four that do it, right? Right. Now, I can understand one person on a mower
isn't going to get it all done. That's why I'm suggesting Yeah. for the holidays, they might want to bring in somebody. Yeah. Yeah. So, we'll have to touch base with Bill. Um Okay. I'll add that to my list. Okay.
Contact person. Okay. We're still waiting for the host to start. Well, does that mean we have to do what we do? I know Zoom has a 30 minute limit if you're not uh I thought it was 45. Oh, is it 45? 45.
So, maybe maybe it's also um Google is a Google thing that you can use. Okay, next grants. So, we were just going to talk about the the process to kick those off. Um,
I think the town manager would know how to do that, but I got a phone number for a person in town that did grants for the Bill Boys and Girls Club. I've been trying to contact her and no reply. So,
I don't know if she's out of town or or what, but um I put two calls into her. Um I'll keep trying, but uh Okay. We also should probably talk to the town manager cuz she's in charge of the
grants. Okay. So, you want me to talk to Do you want me to ask her since I've got Okay. Sure. Sure. Okay. And I did see a big list of grants I think from Nancy. Nancy had some we can
look at that too. But going for grants is a big thing. So I when I was uh working for a nonprofit in Worcester, we went through a company that had a list of people across
the United States that did grants and the average was like $50, $60 an hour. They would find the companies. They would find the grants and then tell us. we would approve which ones and then
they would write the grant for us. Okay. Okay. Uh but they still got paid if we got the grant or didn't get the grant. So the person we used I think she got
$800 and she did like three grants and we got one of the three. That's pretty inexpensive. Yeah. Well, she was good, too, but she um she didn't charge much because she did
it remotely from home. Okay, sure. Why not? So, um but let's check with Jennifer first, the town manager. Okay. And then we can discuss if if there's other
possibilities. We might want to go out and find our own grant person. if John says we can. But I don't know if we want to do that, but we can discuss it. Mhm. But I think that's the only way you're going to get so much money to is grants.
Um, unless we go through that list that Nancy gave us. Yeah, we can take a look at that too to to look at what what the grants are and get a flavor what what's out there. If we go through that was a long list. Yeah. So, is there someone in
town that like um college student on an intern basis that wants to, you know, do that for us and we they do it as a school project? Yeah. Because we we we talked about um
you know, do we need a resource for doing the the check on the open plots too, right? So do do we have any So maybe maybe there's a college student that we can get that
does intern be an intern. Yeah. Yeah. Who was going to train that person on how to that would be my only question. I guess we'd have to kick off with Jennifer and see how what you know how this blowdown
would be. Okay. Okay. I got that too. Next. Um, let's see. Oh, well, there was one ear marks. I know Nancy had approached U
Representative Kousme to see if they would could get any ear mark funds to do some of the work in the cemetery. Uh but there was due due to all the constraints uh this year there were none but two along with grant we can work
with um uh just take up rep to see if there's any um scarsdale or senator Cronin. Yep. Um you know is there any uh how how does that process work? she had
submitted to him. So I can look at how she had done that and uh usually it goes to him but then it immediately bounces to an aid you know that right handles that so I I can I can reach out to them. Oh okay. You want me
to reach out to them on the ear marks and say what's what is the you know how does the process go? Okay. So any other on grants or your remarks or so why don't we talk about the accounts
a little bit uh the funds um the last one I have from the town I don't know if you guys have a copy I can go make one quickly uh is dated no this is 24. I have one.
This is just an overview here of the funds. Mhm. Yeah. But we should have one already. But then Ezekiel Ezekiel's updated numbers as does he do it monthly or quarterly? Yeah. I think it's quart is
it? Yeah. And starting in January. Yep. March 31st 25 is the last one I have. Okay. So, these numbers should be accurate then, right? Um, what do you have? Well, right. So, I I usually just
take what he puts on his list and and um pops it up there. Right. Is that what you have then for sale of lots? Yep. 94490. Yep. Okay. Okay. That's good. Yep. That's sales of lots. The capital 10,606. Yep.
Perpetual interest. That's all. That's the one. 20,000. 20,000. That's what we're allowed to use. So that's spendable. That's the expendable. Yep. Um the non-expendable 233,000.
Yep. And get fund is 209 39. Okay. So is this your Yeah, I just tally it here. um because
he puts what's come in and interest and all. Yeah. So this is a running sort of um template that you use. So it's um so uh per conversation with Ezekiel. Um do
you want a copy of this? I think I have one from before. I think I'm good. Jimmy very much. I think I do. Okay. Have that. So, so at town meeting uh when the capital article or plan is approved um
we were allocated the 10 thousand uh and this was some leftover so it went in minus some expenditures and stuff too. Mhm. Um that we did last year for mowing and um rain maker. Yep. And all so
rain maker will come out of that. Yeah. um expendable which is what 2600 2640 2620 y that'll come out of yeah we have the capital article then uh we
can't touch that's the principal in the perpetual care um but the interest on it is expendable oh oh and then the sale of lots that total value is expendable
So, um, there's a decent amount of funding available to us, so we can get through some of this on the side. But I do caution, yeah, using a lot of the sale of lots like they did previously,
right? And almost drained us right down. So to we don't want to do that, right? So So that's it. And that's um that's um having a plan for spending. So, right.
Uh we should put some thought into that. Um you know, because if even if if we if we decide we're you know, we got a plan for taking out those shrubs and putting in new ones or you know, how much how
much is that? Uh fixing the walls. um any to that could cause comparison if we want to do some surveying on that south cemetery backlot or preliminary set of plans. Um
I I think we are obligated too to to spend some of the money because people are are writing a check for the the plot and the perpetual care. They don't expect you to just put it away and no wait wait wait wait till things are a crisis right you know we should we
should be it could be a continual thing yeah I think we we should and we have been spending it but I think this committee or this commission should put a limit on
the sale the lots that money how much we should go down to and just cut it off at that point. I don't think I've ever I've been here for four years now, four and a half, and I've never heard of us doing
that, but I think we should. Yeah. So, let's start to map how many lots are they selling a month or a year? What's the revenue coming in? and um you know so we know well if we spend what
comes in but no more we're we have a balance we're not depleting so we but we should is is that what we want to do or do we want to get some more projects done and then rebuild yeah so so w
within I'm not I'm not saying spend it down to to you know I'm I'm but you know do you hold off on doing 25k project that's urgent because you're going to wait three years to just keep
the piggy bank, right? So, let's find out um in the last let's take an average last two years, how much how many lots we've sold, but aren't we limited by the number of lots we can sell per per year?
Yeah. How many we're releasing? And and and that's in um that's in uh software. will tell us. Okay. Right. The software will tell us. Oh. Oh, that's the wooded area here. Yeah. What is that one? Oh, those are some cut
and paste things of other trails. So, you have you see how they you know that that was my thought on that area next to North Cemetery. Yeah. Right. You know, you could just put a gravel thing down there. So, do you have access to how many we've
sold in the last two years? Three years. Where was I here? Okay. So, um, I got it in here. And uh, total sites, total sites. Let me just go up. I think I put two
summary slides up here. Here we go. So, total sold in North Cemetery. And this um it does by the year and then as you get back further it seems to do two-year lumps.
Um so so but over five year five years 141 sold. Okay. And it's 800 or 1,600 per two. That's North Cemetery. 800. That's North Cemetery. Yeah.
So it says 5 years 60 a month. Yeah. And you can and you can see high 42 a year sold back in co people were buying plots. So So I'm just trying to understand. So in five years I I just
don't understand the math. Can you explain? Okay. So So in five years um 141 plots were sold in North Cemetery. Okay. Total total. So what does the 60 months mean? Well that's five years. 12 times 5. Oh. Oh. Oh. Oh. That's all.
That's right. Yeah. So January to March this year, we haven't sold any but from March to March last year we sold 19. Yeah. So that was 19 for a year
and then the year before and the two two years two years 57 57. So that's telling us people haven't passed away much. So, so there were more sold then and and look at during um the COVID from 2020
84, right? So, 40 42 a year here and then it dropped to 20 20 um so based on this 28 and a half and then 19. So,
um but we don't know how many. Yeah. But based on this, CO was bad. But we're not in CO now. Last year, we didn't maybe 19. So, we'll see what we get for this year. Mhm. Um I could have run another
report up till today. Yeah. We need to we need to find out in the last 3 months or 6 months, right, what we sold because based on that, I wouldn't I wouldn't use a lot of our budget because we're not
going to have much coming in. Does this come from Mc Ray Maker? Yes. Right. Yeah. This is right out of the rain maker. Okay. This chart is a just a cotton. Do you do you like you have you knew how to use it then? at least.
Yeah, it's pretty it's pretty straightforward. Okay. 19 is above 55,000. 15,000. That's that's north. And then what did we do for south? Um so what did we say here? 141 in north in five years,
48 in south. Um so it's about a third and then um actually three were sold in South in the last 3 months. Hold on a second. Don't
change that. I want to put this into my Okay. But then you can see 19 over 10 a year here, 10 a year here. Yeah. 48.
just seeing and um okay build people are looking for that back lot. So if we do open that up you might we might have um a number of people purchase plots.
So it's but what are we saying here? Uh yeah, we said 19 and then this is kind of say 10 29. Yeah. Mhm. So, I mean there is there is um but I don't think we should say we're
going to we're going to um since we have a large balance, we're only going to spend what we bring in right now. I think we should take a look at that balance and say is that what you want to keep or what and we should work with Jennifer what is reasonable
and um and then what are we bringing in? Do we want to get a few things done we really should get done? Well, that's what I was referring to. And then once they're done each year, you're just doing, you know, and how long is it
going to take us to recoup what we're spending, right? Because based on your north, if you want to go back to that again. Yeah. Um there was only the major one was CO
and then it started to dwindle down after that. So if we have um hypothetically if we have 88,000 in the budget in the sale of lots and we spend 60 of it, how long is it
going to take to recoup that based on right people aren't if if you even say you're going to recoup it or do you say here is really what we want to keep as a as a as a balance that we should
And then how much should we be spending that we bring in, right? Because people are expecting like, hey, I wrote you guys checks for this perpetual care, you know, especially if it's perpetual care. Why aren't you doing provincial care, right? Or or you're not doing enough or
you're only spending a little, you know. Yep. Yeah. But okay, I can see both sides, but yeah, I just want to make sure that we have perpetual care coming in, right? You know, it's it's like um
taking care of your place and then you're laid off. Yeah. And you you don't have any money coming in. Yeah. How are you going to take care of the house? The roof needs replacing and all that. You know, the roads need replacing or Yeah.
Okay. [Applause] Okay. So, we're in good shape for funds. We just need to figure out about um spending and what we keep aside. You want to talk about that next month after
I talk to Yeah. Jennifer. And yeah, we can keep the agenda pretty much the same. Yeah. And then uh because there's a bit of work to do on everything before we would take it off, right?
Okay. Then future meetings meeting schedule and new items I guess we could uh talk about to add any new new items on the agenda with the
So we haven't scheduled anything for August yet. Is that correct? We won't be we'll be meeting at the cemeteries, but we haven't scheduled a date or have we? No, because I didn't know when the commissioners would be available um in August, but I knew it would be
either th Wednesday or Thursday. Okay. Most likely Thursday. Mhm. Uh third or fourth week. But then again, since we're meeting at the cemeteries and you both are working, um do we want to meet
I'm guessing in August it's the sun is going to go down around 7:30. So if we meet at 6. Don't say that please. So or we meet on a weekend whichever you're available. I'm pretty glad
because Yeah. Yeah. Yeah. I think about there's no way of televising it really because needs electricity or if you can use a battery but the batteries are old VHS thing or whatever it was or walk
around or if you got a selfie stick oh my god no but so we I'm pretty flexible as far as August as far as I know right now and why don't we wait till July yeah okay because meeting because then by Then
you'll know if you have appointments or whatever. We we only we need to get a notice out. Is it 48 hours? 48 hours. Okay. So, we have Is that the agenda or the meeting notice is I guess the agenda is the
notice, right? So, the agenda is a notice. Okay. So, we can we can within a well give it more time than that. If we're going to meet on a Saturday, Yeah. I would back it to like a Tuesday. Get it in by Yeah. Yeah. Okay. Because it's
48 hours, but Okay. Because it would pretty much I don't think anyone's going to rather ride around their car or walk. I don't I don't know how we're going to do if we're going to drive in one car in the cemeteries or if we're going to walk it.
I think we just meet at the North Cemetery parking lot. Just walk it. Walk it. And then uh you could just drive over to South C or do it two separate nights. You want to do one night one and uh Yep. That would make because the North Cemetery is so big. Yeah. Yeah.
Just do one per so not right overwhelmed. Yeah. Start with the small one. You might need a clipboard or something. I've got those. Take notes. Okay.
Um, I have no other items right now. We covered a lot of ground here, so that's good. Um, so we do have public comments. Let me just check to see if the Zoom
ever came back up. I guess for wherever it is, we should let the people know that we had problems with Zoom. Evidently it here it is still spinning.
Did was it was it was it recording originally? I hope it was recording. So are we being recorded by video and pack or just Yeah. Well I I don't the zoom is so it's public right? Zoom, but my
understanding was this recording for archive and and public um live, right? Well, this is public access, right? Yeah. Yeah. Yeah. So, you're you're live, but you're not sending it to it's just
joining in to comment on Zoom. Uh my manager does that. Oh, she also sends it to YouTube. Yep. Oh, yeah. We really don't need Zoom to do anything. Zoom is all Yeah, we need it for public comment for people to remote remote
participation is right. But as far as getting the information out of what we talked about. Yeah. Yeah. They're doing people are watching live potentially and then they can go back later and I understand.
Okay. So, let me I know it's a lot of different. So, we need to check with um the town on why this isn't Well, actually, I'll check with the library on the way out. We'll check with the library. Just timed out on my laptop.
Well, it's been uh 7:18. So, Zoom is limited by 45 minutes. Yeah, unless you have professional license. But if they have an account, if the library has an account with Zoom, I don't know if we use their account. Yeah, and it's my my
laptop, not the town laptop. So, maybe it doesn't recognize that uh whole feature. Unless maybe I'll I'll check on Zoom. Can you check with Zoom and see for a town meeting if they're going to
charge us? Who would be charging us? Zoom. Because it costs No, I know. But I think we we timed out. If we timed out at 45 minutes, they're not going to charge us. But you Oh, no. No. Yeah. Yeah. The town the town's paying for it. Okay. I'm I'm
just not clear on what he's I'm asking because he's personal laptop. Yes. We might have to get an account with Zoom instead of using the town computer. Okay. And if that's the case, will they
give us um a not charge us for a fee because we're going to be we're a town meeting. I'm following it, but I'm not. But
that's okay. Yeah. All right. So, um, I don't see any members of the public here to make public comment, but does any members of the board have any public comment to make? I do not. I do not. I don't either.
So, I would ask for a motion to adjurnn. I second that. All in favor? I I next meeting is July 30th right here at the library at 6:00 Yeah.