But if there's anything I don't think there's Let me That's gonna be me now. Now we're fine. I don't think there's any need for those folks to be notified because it's a it's a back end.
That needs to be doing at that time. Yeah. Like we had admin assistant wrote up the other and the administ Great. Um, are we all set? Yeah.
Okay. Bangerang. Um, microphones are very sensitive today. Yeah, that's fine. That's fine. That's fine. All right. Uh, good evening
everyone and welcome to our July 28th, 2025 meeting of the Lunberg Planning Board. Um, this meeting is at our beautiful Balotta meeting room up at town hall. This
meeting is being recorded um because it goes up as public record. If you're watching at home tonight and you want to join us, you can well, you can drive on down to town hall uh in this heat instead. You might want to just log in on Zoom. You can use your phone or
computer for that. And the info for that is found in our agenda on the town website. And that's I believe everything I'm required to tell you. So, we'll call this meeting to order and get going.
Um, as always, we open with public comment. Seeing none. Oh, if you are, by the way, if you are uh in the public and you do want to speak tonight, go ahead and use that hand raise feature on Zoom and that will let me know. I'm working Zoom
tonight. Um, I turn to my board members and say, "If you look back there and see that um, someone's got their hand raised and I haven't noted it actively call it to my attention, but um, because I might be taking notes or something at that moment as well. But if you want to speak
tonight, go ahead and use that hand raise function. We do have a couple public hearings and we'll move on to chair and director's reports." Well, we don't have a director right now. um
things in the planning office. Uh well, you've all now met uh Jennifer Dagel, our new admin assistant. If you haven't previously, she is wonderful, is quickly learning her stuff and is an absolute asset to the office. We are lucky to be
in that position. I um uh myself, Brian Jingris and Brian Jingris are working with the town manager looking forward at what the planner role might look like so we can get that posted hopefully shortly and then we can start uh hopefully have
a long-term full-time planner for the town. I thought Jasmine as our interimm was joining us tonight. I do not see her currently and if she shows up, we'll work with it. I am here, Matt. Oh, planning department. Got it. Okay,
thank you. Now I understand who planning department is. Aha. Um, okay. So, Jasmine, do you have anything to share for just the general report
section? Nothing for the general reports other than sorry for my absence. I've been unfortunately my family and I have been quite sick the last few weeks. So, we've been going through that, but we'll get you up to speed um until you have your next full-time director or planner
position filled. Okay, great. Um tell it's a hot night and running a little dry. Okay. So, otherwise things are going straight forward. Uh, nothing much to report.
We're kind of in the summer lull, which is pleasant. And next up would be public hearings. We're going to do them in the order listed. 1083 Northfield Road followed by 260 Fula Road. So, let's have uh Come on
up for 1083. Excuse me. Good evening. Good evening. Ryan Proctor with Doulis Roy. I'm here tonight representing the applicant, Tanner Cole, and the project at 1083 Northfield Road. here tonight primarily
to give you an update on where we stand currently with these applications which again are the site plan approval uh excuse me special permit for common driveway and storm water permit. Those are the two applications for this project. Greg Roy, my boss was before your board uh last month to provide an
update. We had just recently received a variance from the zoning board of appeals to allow a fifth driveway on the proposed common driveway. And at that meeting, Greg had committed to providing your board with updated site plans and a drainage report to reflect that fifth lot that we were proposing to add to
this project. Uh following that meeting, we did supply and uploaded to Open Gov a revised site plan and drainage report. And at the same time, we submitted those materials to Graves Engineering, who was going to be peer reviewing this project. And then earlier today, we just received the peerreview letter from Graves
Engineering. Uh we have not obviously had a chance to reply to that yet. Uh we did have a chance to review it. Um there were really no overall layout or site design changes. A lot of the comments were drainage related um discrepancy a few small discrepancies between labeling
elevations relative to the drainage structures. Um so we do intend to address these comments uh in a formal letter. And our primary intent for tonight as we're working through these revisions and I understand that you likely did not have a chance to review them yet either. Um, however, if there
were comments from the board that we could incorporate into a response letter along with these uh responses to Graves Engineering, we would we would prefer to do that. So, if the board at this point has any comments on the revised materials that we had submitted um that show that fifth lot and the additional
drainage structures, we we would be happy to hear them and address them prior to your next meeting. All right. Um I I had a chance to look it over very quickly and I I would agree with your assessment. It looks to be a
lot of drainage labeling and similar. Um I didn't have other concerns based on that or otherwise, but I'll turn to members of the board as well. When when were the new site plans uploaded or submitted? I think it was June 28th.
Okay. I don't 24th. Okay. Okay. Um I had some some general questions. Sure. Sure. First of all, I think we we have four for a reason. I'm, you know, a little concerned about variances going to five and and the board going along
with a special permit. Um I assume this this hearing is open, so I'm sort of just screaming into the void because I don't get to vote, but uh how far back are these homes that are on the board from the main driveway trunk?
believe the ones at the top of the hill estimate a little bit 1,200 to 1300 feet from the main driveway. Oh, I'm sorry. Uh that's from Northfield Road. Um so it's probably about 300 ft off the common driveway. Okay. For those at the top,
has the fire chief weighed in on on this at all? They did receive a copy of this materials in open gov. There were no comments from the fire department and and I'll say my general concern is the length and the geometry of the four
driveways. If there were an emergency at one of these homes and an ambulance or a firetruck were to go down that driveway, they all have curvature both horizontal and vertical. And if there's a truck up
there, the ability of that vehicle to exit that driveway quickly provides me with some concern. I don't think it necessarily needs to be paved. I would love for there to potentially be some way to at least make it easier for a truck to turn around and not have to
back down, you know, going doing the curve and all of that. Um, other than that, I mean, I think the storm water speaks for itself. It's, you know, limiting the driveway makes sense here with the the amount of wetlands. Uh,
again, I think that adding the fifth lot is is um the beginning of potential press and and I think we need to tread tread lightly on that. Was this the one where ZBA upped it to
five? Is that correct? That's correct. Okay. Correct. And that's that means they have the variance that does not obligate the planning board to issue a special permit. Ah I thought we were expected to view I think the expectation is that I think
the board can look at the special permit criteria and determine how they wish to to implement that. Okay, fair point. Um, I'm looking
There we go. I was just look I'm looking through my files for because you said we do have the updated uh plans, correct? I believe they're in open gov. If they're not, I will make sure that they get uploaded tomorrow, but I'm fairly certain I saw them in there.
Okay. June 24th is the latest plans in open gut. That's those are the ones. Oh, those are the ones. I didn't see a fifth uh driveway in there. I think the two material I think I had a drainage report and the site plans. Um yeah,
there's no fifth driveway on the site plans that are in there. Oh, I maybe it is on this last page. It shows Yeah, there's we separated the viewports. There's three sheets. Um, uh, the third sheet is the one on the lower side there that shows that fifth lot.
Okay. Um, and I did have two other or yeah, two other quick things. The front yards of these lots, what's the postdevelopment condition? Is it lawn? Are they selective cutting to put the driveways and the houses in?
Yeah, it'll be some selective cutting. We've we've widened the limit of clearing around the houses and the septic areas in the back to give some lawn area, but um we'll try to retain some of the wooded areas also. And have you filed concom permits? We have and we are ongoing with that process now. Uh we met with them last
week. And have they had any significant input? Not on the overall configuration. They did request to peer review the wetland resource area delineation. Um so we're waiting for that process to be complete. All right. Thank you. Thank you.
Okay, I'll have to review the files at another time. I'm having trouble locating them in a timely manner in this. That's life. Um, okay. Do we have other questions or
concerns from the board at this time? Um, I suppose just one for my own edification. If a location was to go beyond four
offshoots for a common driveway, was our expectation after that that they should be creating an actual roadway instead of a driveway? Um cuz I don't remember our
exact reasoning as to why it was for uh shared driveways and I don't know if anybody happens. I don't remember the specific reason. I know we allowed more on commercial. I
don't remember the specific wording. Adam, I'm I think the discussion was the original language of the common driveway was two and in order to get to town meeting have people understand and accept that there
is benefit to common driveway for more than two structures. We talked about anywhere from four to six at the time. Um feeling that six was too much. There was some discussion of whether it should be four or five and the collective feeling was that doubling the amount
seemed like a reasonable sell to town meeting. Um I would say that in general if you set a a bar for something like this with a common driveway the expectation would be if you're above that it would be a a a development a
subdivision development for the road. Um you know this is uh what it's if I remember correctly it's like 14 or 16 ft of pavement um with the turn and then the turnoffs are an additional amount zoning board had us go to they actually
requested 20 ft in width for pavement with the exception of the wetland crossings they allowed us to keep it down to 18. So realistically 20 ft of pavement is a road. Uh what
they save on that is the construction of an actual road versus a driveway. The turnaround requirements for a culdeac or some modified version of a culde-sac. And they have the little
um square uh turnaround. Um and there's different geometric requirements for a driveway versus a roadway. Um, I think our max driveway is 12%. I think our max roadway is eight. Uh, so there, you
know, there's less cut and fill. There's less negotiating that. Um, it it if it's a 20 foot pavement width, I don't know that it um I don't know that you're lessening wetland impacts. Um, 18 ft
certainly does to a degree. Uh, so it I mean there's there's just there's a lot more that goes into the development of a subdivision which I'm sure you all saw through the Arbor Road project. Um, so it's there is a a significant construction
cost savings and engineering cost savings. Okay. All right. Thank you. Okay. Oh, you know I misunderstood before. So, you only went down to 18 ft
specifically in the wetlands areas and then it's back up to 20 again for the rest of the driveway. That's correct. Okay. Yeah. Um I misunderstood that before. I feel much more comfy about that. Um where
I don't remember because I've looked at the common driveway requirements way more recently. Um, do the I'm going to ask you, you may or may not know the answer. Sure. Um,
do the individual offshoots from the common driveway to each house. Um, are th do those affect do those match what we would normally expect of a standard driveway within town? Do we have guidelines that way? I don't know.
Okay. I I it's been a while since I've actually read them, but my understanding is the common driveway regulation dictates the common portion. Yes. And then the remainder are the you know a standard driveway which
just needs the zoning requirements for pitch and location. Okay. We don't have other width turn off etc on those. Okay. Um it is a special permit then the members of the board certainly have the right based on condition to
come up with I you know ideas, recommendations or conditions. But usually, you know, same as if your driveway maybe not so much, but uh if you're coming home and your wife is leaving, you kind of just jockey amongst
each other and figure it out. No, that makes sense. Okay. Uh do other members of the board have other questions? All right. And um so seeing that it sounds like you're going to need to come back to us again.
We will. Yep. So as I said, we'll be formalizing responses to Graves engineering comments. We'll submit them to your board and back to Graves as well. Mhm. And then um I would when would you like to continue to
if you're able to and and willing I think if we could continue to your next meeting it it's you know it's optimistic. This is a special permit and that requires a supermajority vote and you only have four votes. Yes, we only have Yep. Um
Oh, sugar book. Okay. M and I don't know if Mr. Allison has been at all the previous hearings where it was discussed. I am not certain. That could be I was thinking that could be an I was thinking because I have a conflict over
the next meeting. Mhm. So, uh you're not going to be continued to our next meeting that's setting you up for failure. Okay. The issue I'm now seeing is I'm worried you might already have an issue
with quorum on this. And um well in that instance he could request to withdraw without prejudice refile and he would have the full board available again. Yes. I I I hate to do that to them, but
again, I'm just presenting No, I get it. It may be worth it to have Jen look back at the file and see if Mr. Allison was present at the previous meetings. Is this something we need to do during this is a discussion that can be had
outside the meeting or correct? We can we can Okay, great. You can continue him to two meetings from now and super. If you find that that's an issue, he can he can probably withdraw and file the
same time. That's what I was that was where I was going was making sure we could do that cuz I didn't I would I would just bounce it off council, but I don't see why you can't. Okay. Um, so again, because there's been some
shift in the composition of the board, I I want to make sure we can take care of this in as effective a way as possible. I appreciate that. Um, so what I'm going to do is, uh, Jen, could you check that out tomorrow, please? And loop me in,
and then we can do some figuring with the applicant if needed and make sure that uh, everything kind of goes smooth. loop in uh Jasmine as well, please. I Tanner, I do see your hand is up. This is a public hearing and uh beyond that,
you get to speak anyway. So, let me find Zoom window. Um and oh, you're unmuted. Go ahead, Tanner. All right. Uh just a few quick comments. One, Mr. Allison was at that meeting.
Um, I believe the hearing was opened at the meeting that Mr. Roy attended and Mr. Allison was there. Um,
and then let's see on the fire department situation. We actually filed this prior to getting the variance and so
Mr. Jingris the uh building inspector advised me that we should consider a variance to make this work out better. Um, and in that process, the fire
department reviewed the plans as they sit today. Um, and so it wasn't that we didn't get feedback, we got positive feedback that led us to apply for the variance. Um,
and that that wasn't an easy process. I mean, we we didn't take this process lightly, and I don't feel like approving the plan as it sits today would create a easy precedent by any
means because this site is particularly uh difficult due to the topography in the wetlands. Um otherwise, we'd simply put that lot on a separate driveway. Um, so that's it.
Okay. So, Taran, just to make sure I understand, um, fire department did give active feedback when you were before the ZBA, correct? Yeah. So, it wasn't that we filed this and it simply got reviewed. it. The
building inspector before he even allowed us to make the application reached out specifically to the fire department to get their feedback because he was concerned about the length, truck access, emergency
vehicle access, water access if they ever had a fire. Um, and so all of that got reviewed before we went to ZBA. Okay. Um, no, that makes sense. And thank you,
Tanner. Um, if we could also get Jen that response as well, knowing that it was for the ZBA, but I think it would we would like to just see it too rather than putting fire and asking them to respond again
with the same thing. Um, because that'll all be public record. And um so we've got that. Um we can't hold a vote tonight regardless because we don't have enough people here.
So I would uh I would recommend you continue to our end of August meeting which is the 25th. Okay. Um, that works for y'all. That works for us.
Okay. Like I said, I'm We'll do some We'll make sure on our end. Um, because I feel I feel like there might have been one meeting on this where Mr. Allison wasn't here, but maybe not and we can figure. Yeah, we can check too. I know we continued several times when we were waiting for a couple different things.
So, yeah. So, okay, then we can um Great. So, I would look for Are you all set tonight then? That's all I have. Okay. Board all set. Great. Uh, I would look for a motion such as to continue
the hearing for 1083 Northfield Road uh special permit for the common driveway and storm water management permit to our meeting on August 25th, 2025 at 6:05 p.m. So moved. Second.
Moved and seconded. All in favor? I I abstain. All right. Great. Thank you. Thank you. And I always say all in favor, but that's not really what I mean. It's just Yeah, I know. Have it.
Great. Okay. Thank you. Next up is going to be 260 Fula Road. Modification to site plan approval and storm water permit. Good evening. For the record, Bill Henigan with Hanigan Engineering. Mhm. How's everyone doing?
Good. How are you? Good. Um, so this project was approved by the board in 2022 as a uh much larger building um 367,000 square ft. And what
happened is during the due diligence of the applicant, they reviewed the the land characteristics to the north of the site and found that a lot of them of the soil and and deposits that were put in that area over time by various people
rendered that area um unstable and the the cost of removing that material andor shoring it up um would have been um significant. So they decided to shrink the project. So, what we've done is
we've um adjusted the plans um to show a smaller building. The building is now um 183,500 ft um instead of 367. Um from that, if you look at the plan, the the area on
top, you can see the plan down below shows the open area now to the north of the building um on the on the lower um plan. And essentially that's the area where the building used to be and we've
shifted the um the um um the construction only to the south side of that of that property. So the building itself is the same configuration, the same intent, the same use, uh
potentially multi-tenant, but warehouse distribution is is essentially the uh product that would be in there. And the the land is split with majority of it in Fitsburg and a portion of it in Lunenburgg. So the the the what I'm
showing there basically shows the um the main site if you will relative to the parking layout, the access drives, the truck drives, and the truck parking. All of that from this from the you know where the work was done south essentially remained the same. Um some
of the exit drives got uh tweaked a little bit because of the fact there was less traffic. There were some changes that were uh incorporated um under the traffic review that was modified for that. Um and in general the overall storm water management system shrunk
because the number of parking spaces shrunk and the number amount of pavement shrunk. Everything's you know kind of shrunk down. So the summary that Chris provided um with the with the amendment um goes through all of that. I'm sure at this point everyone's had a chance to read that, but in essence the the
project is the same exact project as was originally approved but on a much smaller scale. Okay. Uh, we have had peer review done by Graves Engineering on this. Jeff Wall sent out a letter. Um, he had a concern and I'll move over.
Can I just interrupt you real quick, Bill? Was this hearing already opened? Yes. Okay. Yes, it was. No. Fair question. Yes, it was. My question would be I'm not sure if this mic is working or not, but my question would be um on that aspect of
it. I believe it was opened and then continued. So, we'll have to take a look at at that those aspects of it because I'm not sure if we did a lot of um testimony in the first run of things because we had peer review. What was that? I'm not sure if we had a lot of testimony when we did.
But if it was opened, it was open. Yeah. No, it was it was I'm asking for voting and to make sure if we needed it was opened. Chris spoke to us a good deal. Okay. I remember that cuz he I I turned to him and said, "Dude, this stinks. I'm sorry." Like, tell your applicant, "I'm
sorry." Like, just in the broad sense of Right. So, we're we're in the same boat as the prior hearing that um Mr. Allison would need to um do the Mullen review for him to for him to um get up to speed.
But there are Well, this would be the I think the second one Mr. Allison is not here for. He would not be able to Mullen if that's the case. But you have three of us who have been here. This only requires three of us. It's not a special permit. That's correct.
Yep. So you're you're in the clear that way. Okay, good. That means we can we can do something tonight productive. Yep. Um so I I guess are there any questions specific to this um that that weren't
answered during the original procedure? Um, so our big thing was we we wanted, if I remember correctly, correct me if I'm misspeaking please, we want a period of review to look at it because it is storm water because of the nature of the site. Um, Walsh uh Jeff Walsh came back
and said, "Overall fine. One concern about slope." Mr. Hanigan responded, "Basically, there's one slope that's greater than 2:1 ratio." you replied with uh an amended plan for a 2:1 ratio and
which I think is open in open.gov now. Yeah. And Mr. Walsh said great. I don't know how much of that has gotten because some of that was today. I don't know what got into open gov yet, but that's uh that was the one concern I believe
raised in peer review and has been addressed by the applicant and our peer review said that's great if you want. I have those files handy on my computer, but I have everything up to the the Graves review. We don't have
Yeah, we just don't have a But I mean, if it if it's matching the two to one that he asked for, yeah, you can condition that they just received that. Yep. Um, okay. Do we have other questions on
this at this time? Are we comfy with everything? Do we have anything else we want to see? Or are we happy to close the hearing, deliberate, and vote? Uh, I'm happy with that. Um, is there anything else you need from us
on this or to our attention? I think um I'm here um subbing for Chris and um you know it it's I think I think most of the information is in the uh in the summary letter for the changes. Um a lot of the util everything kind of
remains the same. Utilities remain the same with exception has been re reduced in scope and size you know. So, um, the location of those, uh, drainage basins essentially remain the same as they were in the original plan, but the ones way in the back were eliminated for obvious reasons. So, it
really is just a reduction in the in the scope of the project. Yep. Uh, this is a public hearing. Do we have any public comment? Seeing none, uh, here there's no public here, but none on Zoom either. Um, Jasmine, do you have anything you want
us aware of or to call out or you ready for us to move forward? As long as you're comfortable with the uh snow removal plan, how they have it listed, and that was really my only concern because that would impact the storm water if it isn't done correctly.
So, I don't know if they have that posted on site or if they have an operations or maintenance plan um that they'll have for that. I didn't quite catch all of that. It was a little muffled on this end. I I got it. It's uh the snow removal was a concern. So, we have snow storage will
be addressed with wind row plowing to the parking lot edges and creation of creation of snow piles along the exterior during typical storm events. Should these storage areas become overburdened, snow removal will be required. Snow removal operations will be required to dispose snow in
accordance with appropriate regulations. specifically meaning that they can't dump them in the detention basins. Okay. So, I just want to make sure that that's either um known in the operations or maintenance or posted somewhere on site. No dumping in detention basins or I just
want whoever the company is that's managing and whoever they're hiring to plow is aware of that. Yes, she's actually online. Um I'm not sure if Haley wants to jump in and and comment on that. Yep. Uh Haley, you're here and I don't
think I need to unmute you. So, uh would you like to chime in? Thank you to the chair for the board. Um Haley Pelazola with GFI Partners, the applicant Fitsburg land property owner. Um yeah, I could speak to that. So, we both in included in the long-term operations management plan um will
handle snow removal. We also have on-site property management that manages our portfolio and um we will handle the snow properly. If in addition the board wants to add a condition that we have um assigned, we would be open to that as
well. I'm very satisfied that it's within the operations and management plan if the board is comfortable with that as well. Okay. Do we need to condition anything for it to be it? Do we need to condition anything in that case Jasmine or?
No, it's it's in the existing on and M. So that's perfect. Okay, great. Thank you, Haley. Wonderful. Thank you. Thanks, Jasmine. Um, super. So, and
all right, I think we're good. And I think we're ready to close the hearing then and get it all together. Uh could is there a motion to close the hearing for uh 260 Fula Road modification to site
plan approval and storm water management permit? So moved. Second. Moved and seconded. All in favor? I abstain. Great. Um so the hearing's closed. We'll deliberate for a few minutes and I think
we'll be good to go. Okay, sounds good. Is this is this are there two hearing two meetings open right now or is it cuz one special one's site plan and one's storm water management or did you just handle them together? Uh this was both, right? Okay, so we're all set. Thank you. Um okay,
so Graves is all set. Jasmine's happy with the storm water as specified. don't need an it uh something with that. Adam, you brought up a way we should condition today's change for Graves, I think. Did I hear that correctly?
I said if you if we don't have a letter from Graves, I would suggest the board condition the receipt of such letter. We have an email from Graves. Do we need a for assume we need a formal letter or is the email
I think it makes the file neater. Okay, great. I would I'm fine with that. So, um, anything else from the board on this before? Okay. Then
we could um have a motion such as to approve the modification to site plan approval and storm water management permit for 260 Fula Road.
um with the condition that the slope con that uh what would be wording for that? I would carry forward the conditions from the original permit. Okay. And that
the office receive a clean peer review letter from Graves. All right. That so moved. Second. moved and seconded. Okay, let's
vote. All in favor? I I abstain. Super. Thank you very much. We're all set. Um so, Jen, could we please reach out and just let um know? Yep. Graves know that we would like just
that as a formal letter. Okay. For the sake of completeness. And we're all set. Wonderful. Um that moves us on. That is the end of our public hearings tonight. Hooray. Hooray.
And um now decisions. Uh Jasmine, you were going to have is it two decisions for us tonight? I believe I was going to have 260 fula. And then did you is there a decision
needed for I thought 443 West Towns and Road. It I'm not clear about where that stands right now. What was that about? Uh 443 West Towns and Road. I'm not I'm not clear where that Do you still need
Do we have your the your written decision on that? Because we think you're all set. We're not Yeah. Uh yes. Um because the West Townsend is the one we just did
with the big gentle slopes and no uh no detention basins, right? For storm water, right? Okay. So, I can forward that to Yeah, that was supposed to be
signed at the previous meeting. Uh, but I didn't have any of the documents. That's okay. And Jasmine, you're forwarding that to us now. I'll forward it to I can forward it. Um, yes. Okay, great. Um
so we'll take a look at that and um the applicant there has been I mean because they're understandably chopping at the bit and want to get to work has effectively been told the usual proceed at your own peril that you're
you we have not handed you the signed document but in theory you you know what this is supposed to and are working with the building commissioner accordingly. Has the board considered adopting docysine for decisions?
We have not one way or another. The reason we've been doing decisions at meetings is because with two years of a rotating door of planners, um I think it was Richard Harris who had us start doing that. And it it basically comes
down to um until we end up with a planner who is who understands the board and knows what the board expects and knows kind of the way the town expects things. It helps us
catch things and um our track record as a board of doing deep dives outside of meetings like many public boards isn't the best. Sure. So that together has been the reasoning also if I can be frank I think we think
better as a group than as individuals in my experience. Um if the board wants us to move to docuine I can investigate that. I get the impression the town's looking at moving away from Now, I could be wrong on that. That that's scuttlebutt at
best. So, don't start quoting me on that one. I guess there's a provision that was adopted through CO that allows boards to do so. and we could adopt that, have the
signatures registered at the registry of deeds, and we don't we're not obligated to use it, but it gives us the option to use it in an event where it makes sense. So, I can send Jen um the language and and the certificate that we would need
to adopt and if we want to maybe talk about it at the end of August when when you're back, that would be great. Yes, please. Thank you. Um, okay. Oh, there. No, let me Jasmine, have you forwarded that
decision to us? I don't see it in my email. No, I'm so sorry. This is going to be a process. This computer is uh it's on its very last leg. Ah, okay. What I'm going to do then is I will move us forward while you work on
that and we can loop back to this. Just let me know once it's sent. Okay. Thank you. All right. Um I'm going to need to get additional information from Brian on that. Okay. On the to defer on the 430 m office.
Oh, okay. You do need additional info. Yeah. Okay. Um the so I was going to tonight have us look at uh it it came up after the agenda was posted and I only got the
last info today about um 430 430 MPUS road and some voting we may have to do to restructure the storm water accounts for that. Um I was going to just have us talk about that tonight and have a quick vote. Hopefully, I've
got the motions handy, but uh Jen says that she needs a little more info from Brian Jingris to make sure the paperwork is done correctly. So, um that will have to wait. Can I make an inquiry as to what sort of information?
Um monetary amounts, people on the accounts. Okay. Yeah. So, the monetary amount would be key because that would be part of the motion. Okay. Yeah. Yeah. the the motions will be effectively the motions I was given today didn't involve monetary amounts
but the paperwork we have to sign it sounds like does require the monetary amounts the motion we need is uh I could look it up but it's effectively one motion is to close the old account the next motion is to trans is to
transfer the money from that close from that clos the money taken from in a closed account to I I have to look at the wording. I can't. Can we make the motions and votes and just sign the paperwork at our leisure
to avoid multiple weeks because I mean we're we can go through the process and then it's just a matter of of completing the paperwork that's necessary. I like that. And if it and you know what if we're wrong then the motions we held
just don't work and we're not out anything. Um so um do we have any discussion on this at all? This is a a backend fixing paperwork that's over a year old.
Um, excuse me. Um, so let's see if I have this right. Um, I would look for a motion to close the performance guarantee deposit account for storm water permit at 430 Mulpus
Road for the reason of uh contradicting the agreement signed in May of 2024 as the bank no longer does passbook accounts. So moved. Second. Okay. Moved and seconded. All in favor? I.
I. Okay. I would also look for a motion to um Oh, that's a typo. Let me figure out what I wrote there quickly. I apologize. I'm the worst phone typist, you know,
and only slightly better on a computer. It's not Snalophagus. It says turn the time over. And I am sure that's not correct. Um I think it's turn the money over funds. Funds. Okay. It's
based on the key growth. Good call. I like Yes, you're right. Turn the funds over from the closed account to the treasurer to create the town treasurer to create a new performance guar guarantee account
the sh for the shity deposit. So moved. Second. Moved and seconded. All in favor? I I Okay. And so it sounds like we have those squared away. And um
in that case before we move on, what can we redo those motions because they weren't attached to an address? I gave the address. Oh, you did? Okay. As part of the motion? Yes. As part of the motion for both of them, I uh 433 or 430 MPUS Road.
Mus Road. Yeah. Yeah. Okay. Um, I may not have said the address in the second. As long as it's contained in the motion implicit. Yes, it is because I I said in the account we just closed. So, I think that should be okay.
Great. The first one definitely had it cuz I made sure of that. Nice. Thank you for checking it. Okay. Um otherwise abuing community notices. Um Adam, I know you asked a question about
this at the last meeting and um this is generally this is not meant to be. So, this is another one of those things that kind of changed with a revolving door of planners and sometimes only having an admin assistant who wanted to
make sure everyone knew everything for good reason. What it's really stayed around for is rather than telling us everything that comes in is for pointing out the biggies. Either things that we would want to be aware of as a board
because they could be directly impacting the town or another example would be when the town planning board approved a new Starbucks and I think it people think it's neat that there's a Starbucks opening nearby.
So basically some a mixture of things we need to know as a board and things the town general information. Yeah. Like might find interesting. Okay. Um do we have anything on that front? We do not. Okay.
Um I did see that they approved a Costco and Lemonster. Mhm. Oh my god, that makes my life. Yeah. No more driving to Nashville. I think if I remember correctly, it's they're just taking down half the mall. Taking down Sears.
Sears Town. Yeah, that's even better. Oh, no. It's great. I know. My life's never going to be the same. It's going to be so good. Um, so I'd heard rumors about it, but everyone was pointing at the expansion to the industrial park and like, "No,
that's not it." But great, I'm not unhappy. Um, okay. So committee reports, master plan, steering committee. Um we have bumped up our meeting schedule to twice a month now. Um uh
second and fourth uh Wednesdays of the month. Uh second is in the basement of the Ritter building. Uh the fourth Wednesday is a Zoom only meeting. Um,
we've kind of hashed out what it is we do like and don't like about Overund's uh plan going forward. We've discussed it with them and we think we've got a pretty good handle on what the initial draft is going to look like.
Um, yeah, there is, um, if may I chime a little on that as well. Um, in addition, uh, I'll be meeting with, uh, myself and, uh, Jen will be meeting with Ramy tomorrow for the bi-weekly
call or twice a month call, whatever it is. and um they're going to be going over I know Tristan from uh overunder is going to be going over some of the initial um the sorting because the idea was to get
some more feedback from some of the town the boards and town departments and there was some question at the last meeting about how to make that easily how to basically get the right info to the right boards without overwhelming them and Tristan's going to go over some
of He provided that info uh this afternoon. I us haven't had a chance to look at it yet. Um but that will be happening at tomorrow's meeting. I am thrilled the master plan steering committee has uh is moving forward and I am doubly
thrilled that um thanks to Jen Duffy, we found that uh changing the quorum was way easier than we thought. It's made a big difference. Huge difference. Um, so great.
Open space committee. Uh, there's not been a meeting since the previous meeting. Municipal Building Design Committee is Matt and I don't think they have met anyway since, uh, but I can follow up on that later. Anyway,
capital Planning Committee has not met. I think we're going to want to get into that soon, actually. um economic development committee has not met. Um Kathy who was the chair uh has stepped back from that role. She is remaining on
the committee. I am today I went to the uh town clerk's office to find out who the vice chair is cuz I asked and there wasn't an answer and there isn't one. So, I got steps B for
basically here's how we can probably still call a meeting. So, I'm going to try to work with them in the next few days to see if I can get someone there to call a meeting and look forward and we'll see how that goes. Um,
storm water task force, uh, stormwater task force has also, um, accelerated their meeting schedule to two a month. Uh, we're hoping to have something to present at the next town meeting. Um, continuing to make a lot of
progress. Uh hopefully we've got the whole thing ironed out before town meeting and then we can really start uh hammering down on uh public input and and sharing all the information and
getting better public feedback. What are you proposing? Um, we've got they've given us uh CI gave us a system based upon
um I've forgotten what eru stands for now. Uh equivalent residential unit. It's a it's a stormwater enterprise fund. Yes. Okay. Yes. Mhm. um for be because we haven't talked about it in a while and because I used
to be a teacher and that still is who I am as a human. Um for those who don't know, storm water management beyond being a big deal environmentally is a huge problem for the town right
now. Now, we're not unique. A lot of us can remember that storm a couple years ago where Lemonster disappeared for a bit. Um, that was the one where we paused the meeting and I had to go make sure my car wasn't washing away in the back. Um, it's a problem and if you listen to
residents at plenty of meetings in town, you will hear about what a problem it is because we have areas of town where drainage isn't good. Um, and it's not necess and it's the world that's changed, not the
drainage. And in addition, there's aging and drainage infrastructure that needs to be addressed. And in areas always inadequate infrastructure that needs to be addressed. We've traditionally kind of taken on one maybe two projects a
year through capital planning in recent years. That isn't sustainable because one, there's too many projects. Two, it eats up an awful lot of the capital budget and that means we're thus
always focusing on storm water instead of the other capital expenditures, building maintenance, things like that that need to happen. I think it's also important to recognize that while it is a practical issue, it is a massive legal
and regulatory issue because we're subject to the phase 2 permit jointly issued by DP and the EPA which requires the town to perform certain actions on a 5 and 10ear schedule that are mandatory
and the funding for those has been through operational and capital budgets. similar to the the um the sto the repairs of storm water infrastructure. But cleaning, management, maintenance, mapping, and outfall identification,
testing, wet and dry weather are massive resource requirements that have massive price tags. And that will be the heart of a lot of the stormwater program as as I would understand it. Um, and what this
does is it everybody in town, every property has uh some skin in the storm water game, whether they're institutional or not. And this puts the burden equitably if if you were using equivalent residential
units on commercial, industrial, institutional, and residential properties to the impact that they have. So Walmart will pay a much larger fee than any individual homeowner because
they contribute more impervious area and they require more road access and those types of things and a lot of uh essentially how things are handled now there's no dedicated force to this is whatever manpower and
equipment and time and money that the DPW can provide uh where what we're aiming for here with this is to create a dedicated force with a dedicated um uh funding supply and dedicated equipment so that these things can always be uh
handled as needed and our current I would also add as well from the capital planning aspect because this is a regular discussion in capital planning from both the storm water infrastructure standpoint as well as the uh maintenance equipment standoint.
point. Um, we don't have enough. Our our catch basin cleaner physically cannot clean all the catch basins in town in a year. Mhm. Can't happen. It It's, you know, that's
there's too many holes in the ground for the thing that sticks a claw into the holes and pulls out the leaves. Um, never mind person hours and everything else. So, we're going to be hear more about that coming forward. That's your educational point for tonight. Um, if
you don't like that, I encourage you to shake your fist at the clouds and ask them to rain somewhere else, but please don't cuz we haven't had rain in forever again, and we had a little bit the other day, but not enough to uh My lawn's still brown.
All right. And Montichus Regional Planning Commission have not met since our last meeting. Montichus Joint Transportation Committee. Same thing. I have not met. Okay. On to minutes approval. Um
I don't think I saw these anywhere. Uh Jen, you sent us minutes today. Do I understand that correctly? Okay. For 7:14. Oh, I'm sorry. I did. I
only have two emails from you. One was for uh the minute. Oh, sorry. The Oh, no. It is minutes. Yep. I see. On July 7th, the minutes were set for 6:23. Um, did you all approve that at the last
meeting? I believe we did. Okay. I I didn't wa It wasn't exactly a long meeting. I just didn't happen to watch that part of it. I caught other parts of the discussion. Um, might have set a record. under an hour. Um,
do we all have the one today for Mhm. Uh, Mr. Allison should be listed as absent unless he has resigned, which I don't think he has since we
he has not. So, um, on the top of page two, the motion was for common driveway, not a common driveway. And those are the only two pedactic things.
I was absent from the 714 meeting as well. Yeah, you're listed there as absent. Oh, okay. because we have uh in the capital command capital planning committee per chair and Brener no one in attendance. Oh,
or does that mean I w I wasn't at the meeting? Yeah, it also has Glenn McCloud under economic development committee. Okay. Those might have just not been updated, right? Yeah. Okay.
So, could you give another round at this and get it back to us at the next meeting? Sure. Will. All right. Great. Meeting schedule. Um, we meet here at 6:00 p.m. at town hall,
unless really specifically saying otherwise. And our upcoming meetings currently include the uh August 11th, August 25th, and September 8th. Um,
rest of the board, I I have a conflict on the 11th. I will not be able to be there. Um, we can do we have any public hearings scheduled for then? Um, I don't have anything as of yet.
Okay. Um, so as of right now looks to be a likely very small meeting if there's absolutely nothing going on. Um, if there are no public hearings and nothing else that for the three of you
to address directly or Mr. Allison, if he's there, um, do you want to hold the meeting for the little bit of business that will occur or if we know there's no public hearings, would you like me to cancel it? I can I I'll know. I mean, we'll know
shortly, right? I mean, what business would there be other than the minutes? I can't think of anything unless there was a discussion people really felt the itch to have coming up and wanted to tell me about to put on the agenda. I imagine if there's a discussion we
would at least want you if not you and Mr. Ellison available. I I don't disagree with that, but since I wouldn't be the one running the meeting, I hate to be the one to say don't bother. Okay. So once we know there's nothing coming in for them, we
will if there's nothing coming in, we'll cancel that meeting. Yeah. If there's a meeting to be had, I could be here, but otherwise you want to meet just to minutes. Yeah. No, full agreement. Okay, great. Um
All right, Jasmine, can we get that? Is that decision ready to send or is it not gonna make it out of your computer tonight? I can share it with my screen if that's okay, but I don't think I'm going to be able to send it right now.
I don't think we're going to be able to review it effectively via screen. So, what I will ask then from the board is we need to get this signed. So I will ask instead of us reviewing it at a
meeting to um Jasmine can send it to us. We can review um and this is just to make sure the that the decision matches what we talked about at
the meeting. Assuming it looks good to you, come on in and we'll have a printed copy at the office to sign. If there's a concern, let me know you have a concern. Do we
do those need to be disc if if people are worried that doesn't ma like that it doesn't match what happened at the meeting? Does that need to be a is that a deliberative thing that needs discussion? Okay. If you have a concern that it doesn't match, let me know and
we will put it forward to a meeting we can discuss. As long as we don't actually discuss what the concern is. Yeah. You can also hold a special meeting if all you need is 48 hours notice and Oh, you're right. Cuz it's not public
if it's just to meet that to discuss the the someone's concern about the the decision. Okay, you're right. Good call. I I'll be real. The applicant has waited an awful lot due to the town having limited
resources. I don't want to hold them up more. Sure. So, it would be my intent to call a brief special meeting with that as the only agenda item um if necessary. But once uh Jasmine sends it, take a look at it and if you're good,
just come on in and sign. Otherwise, let me know if you see an issue and then we'll call a special meeting as a reasonable. It will probably be a rem certainly be a fully remote meeting because the turnaround time for that may
not work for me otherwise. Um, and that's a special permit. No, that's just storm water. Might be storm water and it's I don't think a site plan. No, because it's res. I thought it was common driveway and uh
and storm water. 430 mus. Uh oh, not no 430 mus is No, not 430. Not 430. New West Townsen. No, no, I'm not. I completely wrong. Ignore Mulpus. Yeah. No, the
West Townsen. Yes. Thank you. West Townsen Road. The Yeah, I was that a special permit? I thought it was common because I had looked at it when I first joined when I first got uh appointed and it looked like it was wrapping up because it was
on an agenda and I thought that it was a storm water and a and a common driveway. Okay. Just it doesn't matter as far as processing. You just need to get Mr.
Allison to be able to come and sign that or if Glenn was on the board when it was voted, he needs you can get him to sign it. And he he is in every building all the time anyway. So I that will be again I don't I didn't see I didn't look
at the minutes so I don't know who did what. Um yeah. So okay, good point. Thank you on that. But I will if we need it we'll call a Zoom meeting to discuss any changes that are needed. Otherwise if
you if you feel it matches what happened at the meeting give a look see come in and put your uh John or Jane Hancock respectively on the document and we can get that to them ASAP.
Great. Okay. Um, in that case, I don't have I'm not I that's all the business we had for tonight. So, is there any public comment? Uh, there is no one in Zoom.
Let me look and make sure I'm not ignoring someone in the waiting room like a total jerk. Nope. Um, there is no one no public here. So, I'm assuming there's no public comment because no one's responding. Board comment or concerns. I have one just I
brought it up last meeting but you weren't here. I have a conflict for MRPC starting in September. Um so I won't be able to make those meetings September, October, November, December. Sometimes they cancel the December one. Okay, just throwing it out there. We have some
time. I can do the August one, but going forward if someone wants to volunteer to do that one, great. I doubt there's going to be a chance that I will be able to cover those months, but Okay. What is the uh timing on MRPC?
I think it's the first Thursday of the month at 700 p.m. via either Zoom or Go to Meeting. I think they switched to Zoom now. Oh, are they a Zoom final? Okay. I think Are they not meeting in person? No, they started meeting in person.
We've only done it in July for a barbecue or June, I think. I think June they do a barbecue and that one's in in person. Towards the end of my tenure on that committee. I if need be. Um and it sounds like it might be I I can probably step in there or someone else wants to
volunteer, I will happily allow them to. I was going to say I might be able to do one or two of those. I mean, if you want to chop it up, sure. It's one It's one meeting the month that Okay. Yeah. Great. We can chop it up and just make sure we have a presence. Perfect. Okay. Wonderful. Thank you for bringing that up.
Any other board comment? No. Um great. In that case, um, we are all set and I would look for a motion to close the meeting. So moved, second, moved and seconded. All in favor?
I I. Great. Thank you everyone for joining us for another exciting planning board meeting. I won't see you in two weeks, but I will in four or five, whatever that is. Have a great night everybody and see you soon.