In accordance with the requirements of the open meeting law, please be advised that this meeting of pack is being recorded and will be uploaded to the learning access YouTube after the meeting. This meeting is being held in
person at the location provided in this notice. Members of the public are welcome to attend this in-person meeting. Please note that while an option for remote attendance and or participation is being provided as a courtesy to the public, the meeting will
not be suspended or terminated if technological problems interrupt a virtual broadcast unless otherwise required by law. Members of the public with particular interest in any specific item on this agenda should make plans
for inverse rather than virtual attendance. According the new meeting information is inheritance. The agenda lists all the topics which may be discussed at the meeting and others reasonably anticipated by the chair.
Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by the own law.
I am not seeing faith. [snorts] So >> I don't see anybody trying to get on. >> No, no, that's what I was just checking for. So the roll call will still do. Steve, you
here? Present Steve, you here? Yes. Ryan, are you serious? >> I am this too seriously. Any public comments? Seeing none. Hearing none. Committee comments.
Hearing none. Seeing none. Communications. Evil. Yes. Um, under communications, I'd like to bring one thing out which is the opposite of communications.
uh and that is lack of communication seems like the right place to put it. Um when we did uh budget work which according to the charter was something we're supposed to do um obviously we do
it with Joe all the time otherwise it would be useless. We uh we put together a warrant for the town meeting um which was held in May. So that was put together probably in March or so and it was the same format,
the standard format we've used at least for the past 10 years to my knowledge. I don't how much longer because there was a time when our finances did not go through the town meeting. So
they uh changed it. They being I think Carter may have been involved. Ezekiel was involved and we had our new town manager J and they changed it and we got the money
except there was a curiosity with $31,000 which turns out to be exactly equal to our direct costs. indirect costs. >> Sorry, indirect. So close. 5050 shots.
>> So, uh, when it comes to the special town meeting, uh, we we didn't do anything. Although this wasn't communicated to any of us. Was it even communicated to you, Joe? >> Just before the meeting. >> Yeah. So, not not for discussion. It was
just >> it was told to me probably two days before the meeting. >> So, uh I didn't hear about it at all except Joe eventually told me which was good. Thank you. the um so when it comes to the special town meeting which was
November um this curious 31,000 odd uh had to be restored from the general fund to the general fund out of our reserve retained earnings one of these days that
um at which point nobody seemed to remember quite what was going on. Um, as a consequence, our warrant didn't go to the special town meeting at all. Um, actually, quite honestly, I don't
understand where we do stand at the moment. So, uh, what I'm bringing to the committee because I I don't know how to manage this. pack does have a charter which does include the budget which I believe gives
us the responsibility of issuing the warrant. Um we have not been involved uh in that sense other than we review the budget. Typically I work with Joe on it. We have different viewpoints on
trying to spend money. Joe is not or sometimes it's the other but we balance we work it out between this. >> Yeah. So my concern is uh that right now as a committee uh we are not being
properly involved in the financial side of things. Uh the bad news at the moment is the town's financial departments the treasurer and the what's accounting >> finance director. finance director that
they're trying to recruit people and bring it back into uh order. Um so this is actually a bad time, but I would like um I'm very happy to hear any comments
on this. I would like to either um just me or me and Joe or two of us off the committee. We can't have three cuz that's a quorum. So don't be allowed to. So whichever way that worked out,
I'll meet with Jen and try and get clarification of her expectations of what pack exists for. Um an alternative would be to invite Jen to come to one of our meetings.
uh give her a heads up about you know this topic in particular but anything else that she would like to discuss with us as a committee um or any other idea because I quite honestly am very very uncomfortable with
the way things ran for the last 12 months Um so what has happened is communication between the town and us and expectations are very fluid and not
happen and not happening at all. >> So we are doing our thing and they are doing their thing but we're not >> not meeting in the middle. when we're not um what's the word? It's not we're
not not cooperating. Well, it's not cooperating. We're not jing >> Yeah. >> towards the same goals >> somehow, right? >> And so what you're thinking is we need to have a meeting with Jen
>> to figure out where Pat fits into the big scheme of things. >> Yeah. >> Just can I get that down? >> The big scheme of things and and Where do we see our role and where do they see our role? >> Yeah.
>> So that we we understand >> we all on the same boat saying oh what is it >> same piece of paper same page I know something. So that kind of makes sense because when
we did the master plan thing, we got we had to really kind of try to figure out what they wanted. >> Yeah, they didn't really give us much. >> They didn't give us a lot there. Um um they they is it the town that's changed
the financial process as >> process hasn't changed but they're short staffed and they're um trying to basically trying to keep up with everything as best they can. >> So they're in an avalanche. >> They're in an avalanche >> and we're still doing our thing. So the
issue is is it that we we require more information? I'm just asking questions. Do we need more information or do we just need clarification on the process? We need two bits basically. One, we need
to understand Jen's expectations of us. Now bear all in mind, we actually are appointed by the select board, not by J. Um and secondly, if we're uh if things get
changed that we're actually responsible for and we're not informed about it, so we can have a discussion about it. Uh it makes everybody's life less easy. You said diplomatic.
Yeah. I'm just trying to figure out because I I got the idea of what you said, but um >> I agree with number two unbelievably um because that happens a lot in everyday world. Just the everyday world like really
if you had told me, you know, that it was now a one-way street, I wouldn't have gone down the oneway street the wrong way. When did that happen? you know, >> you're going >> I was at the um my dad's uh nursing home and I'm in the facility and all of a sudden they came up need to wear a mask.
I said, "Oh, I didn't >> I didn't know we we're putting up the signs now." So, that would be a good example. and they were beginning to put up the signs and they were going around telling people to wear a mask which was
fine but it um but that's what's happening with us is are they changing anything specific that they're changing since well >> no there's there's no immediate changes
they're just overloaded right now with work >> the the issue I think if I may. >> Sure. >> Is that the warrant was cancelled last
minute because the source was unknown. >> It was from us. No, it wasn't because they changed it at the moment. >> Okay. I'm missing something. >> I think we all are. >> Yeah. >> Okay. >> I think we all are. >> Warren.
Can I try? >> Yes, sir. Go ahead. Go ahead. We work through the budget with Joe. Y >> uh we approve the budget with Joe. My understanding is that's part of our responsibility. As a consequence of that
budget, we put together a warrant >> which basically funded that budget. >> Right. >> Okay. At the town meeting, the warrant was not the one we thought we'd agreed to because that's the one that was also
presented to Pincom in so because actually I presented that one. >> This was back in March or so. >> So they changed the one. somebody changed it and the one they put in had
this mystery $31,000 in um that passed at the uh uh meeting uh the the annual meeting the regular annual meeting um our well first off
nobody seemed to know where it had come from um what it was we knew it was just match the indirect costs uh which was uh okay but we had not been informed so we weren't part of the process of changing
the warrant. So, okay, >> when it comes to the warrant for November, the special town, we did what we thought was the best job we could uh to restore that money
u because we uh the way it was set up, it was sort of borrowed out of the general fund. Um even that's not completely clear. So don't don't >> that's the understanding that I had.
>> Yeah. So it was supposed to be because our retained earnings should then have been qualified. Um should have been returned to the general fund. So >> I'm not sure they were qualified. >> Well, >> because finance was behind.
>> Okay. But the intent that was the intent we thought >> right >> then before the meeting the November meeting uh it was actually removed um from the warrant the warrant sadly
the warrant included not only fixing the 31,000 as best we could but it also included a small increase uh for videographer salaries because we were covering more meetings especially government meetings
>> right I remember that >> so we didn't get that either so it was all in the same warrant the whole warrant was about >> okay so yeah I got a better understanding >> so we we all sort of on the what was the word you use page same page >> same page yeah
>> oh it's yours I'm sorry >> that's okay I was trying to come up with >> so we're doing what we think we need to do >> y >> and the outcome is changing in ways that we don't understand why >> or even that they are changing
>> or or >> we're not getting any feedback so we don't know >> feedback is another good word I like that >> so the question is still on the table um how should we attempt to improve this
recognizing a couple of things one is the finance department is trying to put themselves back together again, which by the way, we should respect and help. So, we don't have a problem with that. >> Yeah. >> Um, we don't have an annual meeting uh
probably till later this year. So, >> may we may have one. Oh. Oh, sorry. Yes. May. >> Yes. So, we can also not do anything, but I wouldn't want to wait more than a month from now because we have to start doing
what we think we're supposed to do. Uh, ready for presentation to Fing Kong typically in March, >> right? And right now they're working on many different budgets if I remember the process. >> The right word is
>> Yes. Yes. Is she on the tribe board? >> She's not on the tribe board, but I'm just remembering what Yeah. >> The issues are there always issues about when is the budget due and how >> how it's be presented. >> I don't think right personal opinion. I
don't inviting Jen here I think will be more difficult because I'm assuming she is out doing many different things and we could invite her here but then we would have to be very specific in our questions and >> right
>> so that we're not wasting her time >> over yeah I I that's how I look at meetings especially when you invite someone in >> you know it has to be uh >> the purpose purpose for that meeting Yeah. Yeah. I would be more inclined to
meeting I'm retired. You're retired. You're >> I'm a student. I'm technically between semesters, >> right? So, we have I'm thinking we have more options available to us to meet with her. You obviously would be just
part of the weekly tasks that you do. Does that make sense? >> Yeah. I think in the in the big picture, it's probably better if we request a meeting with her >> and then give her these are specific things that we would like to talk about.
We're having >> Yeah. Yeah. And very very specific uh A B and C so that when we go into that kind of a meeting uh we all are together thinking about the same thing and everyone in advance has a chance to think about what
>> Yeah. >> because she needs >> so we have the agenda. >> Yes. >> Are you suggesting the whole committee meets with her? >> I don't think so. I think two it doesn't really matter. There's only >> it's tough to negotiate with a whole committee of
>> right >> diverse backgrounds which is excellent for the committee to have diverse backgrounds. >> Yes. >> But >> difficult to be on the same >> sometimes page mind
>> but I think it would be best uh because I understand what you mean. We are trying to do what we need to do to make things run and to help the town to make it right >> so that it runs so that we're not a burden on the town. It's not like we're using town money and we're sucking
thing. You know what I mean? We have our own money. We just need to know how they want us. >> We should be considered an asset to the town. >> Yes. Yes. Um and I think Yes. So my
recommendation would be to yes meet with Jen >> Jen the Tom or do we meet with the chair of the tribe board? I I think it was directly the the questions we have directly were
>> under Jen's >> purview >> and she would have been the one >> her and the finance director made the decision to pay her off. We don't have a permanent finance director at this
point. >> Well Karen Brochu is filling in. >> Yes. Right. >> But ultimately Jen is the one who's in charge. she is the the leader. So if we request to meet with her with, you know, we'd like to discuss A, B, and C, she
can go to her staff and notes to figure out >> what happened and whatever so that when we meet, we can get real answers. Um, so the that's what I would recommend. >> So we being all the committee or just
>> um >> one or two? I think it should be well two two and Joe >> um if we have the whole committee you have to post >> I don't want I don't want to do that and then that also sets up where
>> Jen might feel oh this is true now it's an official thing >> you have to take minutes >> this really needs to be uh let's have a conversation >> now if it doesn't work out and things aren't working out then the next step would be
No, we need to meet an official >> capacity >> on capacity. We need to get this because it's not working. Does that make sense? >> Yeah. >> I think we need to start with the >> So, the the the lighter one, although meeting with Jen is a big step.
>> Uh but I I understand the concerns because I didn't think there was a problem with the warrants, but yes, >> but it affected our budget. >> Yes. >> And it's not like it's ton money. I quite honestly don't know what our budget is and how it relates to the
annual meeting warrant anymore. So, it's because of this 31,000 one. >> Well, that's is that for um >> indirect costs >> that healthcare? >> Yes. >> Yeah. Is that
um we have to pay our own healthcare. Every other department is paid for by the town except for the school department. School department pays the We're the only department non school >> that has to >> that has to pay its own health. >> I can see that eating into the budget quickly.
>> Well, we'll also pay rent >> and we pay a problem that does. >> Yeah, she did explain. I think I reported on. Okay. So, one two of us can Brian me and you.
>> I probably should be one of them. >> Yes. you, Brian, or I. >> Um, >> or Faith >> or Faith. >> Faith. Yeah. >> Well, >> I'm not sure she's >> I don't know how her to come to the, you know, meet at the Jan's office. I would
presume >> there was a handicap and >> Yeah, but I think she's unsteady in terms of snow and everything else. >> Oh, yeah. That's my concern. >> Yes. So, one, we need to set that up. Um
I assuming either you >> I second you should first >> um and uh that would be one to get several dates and then >> then find out who's volunteer.
>> Yeah sense >> that makes that makes a lot of sense. So then the next thing is we need to request a meeting with Jen concerning now. >> Yeah. specifically. What are we concerned? [clears throat] I >> think we just need to get the process
down, right? >> The special town meeting warrant in 2025. >> I mean, that's the specific uh pain point, but >> actually we reorder them anyway. My starting problem is the warrant for
the annual meeting, >> right? True, true, true. because everything swings off that as it was. >> So it would be the annual warrant process, >> right? We could leave it more generic
like that and then get specific when we talk. >> Okay. So we >> So it's management of the warrant process or something. >> I'm just trying to lay things down. >> No, you're not using that coil.
Um, we in school with >> we have questions about the just the whole warrant process in general. >> Well, that's that's what's caused this to >> cause all the other things. >> The then the the second topic is
uh what are what are the town's expectations of what we do and vice versa? >> Expectations of what we do. >> Of what we do? But they wanted >> I just wanted to leave that open. So anything come to Chuck.
>> Well what we do well they want us to record meetings. >> Well according to the thing you found the what the bylaws
um that's certain things like policies and >> yeah budget and some other things. >> That's the committee. >> Yes. That's >> so are we talking the committees? >> The committee. >> Okay. What the committee does,
>> right? And vice versa. And vice versa. What the what the town does with the >> Oh, and so what the committee does for the town, what the town does for the proxy. >> You're good with words, you know. No,
I'm totally wrong. >> I ask a lot of questions. That's what I'm good at. >> Are we making sense? >> I'm trying to distill the thoughts. >> Distill. Did you say distill?
>> Yes, I knew you were. And I Oh, the word scheduled anything yet. Okay. So, the big purpose of this meeting is what is the town's expectation of the committee? And what is the committee's
expectation of the town, >> right? >> That's the big thing. And then we can state that there was an issue with the annual town warrant, the special meeting town warrant. >> And we're not Okay, wait. I said it. Well, it's on recording.
Yeah, I can look it up. Does that was that kind of what you're you're and we are in the dark because things are happening that we're not being involved in the process that we think are our responsibility. >> Yes.
>> Does that make sense to you? So the once again the big picture is we are confused or we are whatever of our responsibility to the town versus
the town's responsibility us as a committee it's the committee >> it's the committee yes >> because I I see this as pack as as an organization that would think of us and where having difficulty because we're trying to make decisions
>> and things are happening without our input as much. >> Yeah. [snorts] >> Inut put on a page and given to us. >> Yeah. >> Okay. >> Okay. Yeah, >> if you would be so kind of
>> when you work that out, >> send it to me. >> Yeah. >> And I will use that in an email to Jen asking for the meeting and all. Sorry, we'll all be on the same page as we do it. >> Yes, I really do.
>> And then please rewrite whatever I write. It'll be fairly I'm going to try to make it. So the again, yeah, >> not to be pedantic, we need to know the committee's role within the town and
the town's role within the committee. >> Right. With respect to >> with respect, it's got to be about the committee. >> Committee's role, the town's role with respect looking at this. >> Yes. Um, does that make sense?
So, we would sit down and talk to her and um part of that would be we we had issues with the budget process for the year. >> Mhm. >> And that we did what we thought and things
got flugled, >> discombobulated. >> Yeah. Okay. And that caused us the the the big the the the effect for us is that we're short money to pay videographers. Well,
>> I'll get into that. >> Yeah. Well, it it's messed we were having Okay, I won't say that. So, the email with a short
I'll email everyone everyone will get it. Email everyone. It's a short request. Okay. Does that make sense? >> Y >> and send it back to me and say no.
>> Or I can translate it into English rather than American. >> Yes. And you can translate. You can add whatever you want. It doesn't matter. I'm not I don't >> Okay. >> All right. And Okay. And then you'll do that. and then
whoever is available to go. >> Y >> that'll be fine. >> Yeah. >> Okay. >> Sounds like a plan. >> Does that help? >> Absolutely it does because I didn't have a clue how >> Neither did I. >> Well, I I I just questions
>> to become clear. >> Yes. >> So that we have a common understanding and we're not walking over each other. >> I think Joe, as you said, there's a lot of stuff going on there. I had an issue with the financial people in there. I'm
dealing I guess I'm going to be dealing with the intro people uh with solving some issues too. So I imagine there are lots of people having issues with what's going on because the process >> yeah got all
>> got all well not really >> I got interrupted I'm going to get >> the flow of information is disjointed. Um, >> do you get it? >> It's just slower. Uh, at least in my experience. Um, >> yeah.
>> And you know, the town manager urged us to proceed with a lot of patience and a lot of understanding around what's happening in the finance department. So, we have to be, >> you know, aware of
>> all the changes and the shortfalls that they're experiencing, >> right? But not putting the warrant in last minute, the special town meeting >> that had nothing to do with the finance department. Correct.
>> Well, it >> Well, >> it was the finance director >> advised >> by Fincom. >> No, I I don't recall FinCom being
involved in that. I was just telling you before, right? >> Who does who is the final say on wars? Tom >> Jen. >> Yeah. >> All by yourself. >> Jen Warren. >> I thought I'm completely sure on that. I think there's a committee that does
that. >> Well, I think >> Well, the committees review them all. >> This I thought it was the select board with legal may include China as well. >> Yeah. Not sure. All of this was the select board's
respons. >> Well, she had to make the recommendation to skip over it to the select board. >> Oh, really? >> In order for it to not be part of the warrant. >> Okay. >> Was it published in the book? >> I believe it was.
>> Yes, it was. >> So, at skipped over >> meaning it was skipped over. Yes. Oh, so now that's different than what I thought. >> I thought it wasn't published that it wasn't out there. >> Oh, it was out there. >> Okay. It was published, but at town meeting, how often do we skip over
things? >> That just depends on the warrant. >> Yeah, but often there are things that are just skipped over. >> There are several times. Yeah. >> Got it. All right. Well, that makes more sense. >> Good. Excellent. >> The concern is it was skipped over and
we don't know why. We didn't even know it was going to be skipped over. Is that right? >> Well, I was informed. >> You were? Yes. >> Did they actually vote on skipping over it at the town meeting or was it just not presented? It >> It's actually done on the advice of
legal usually. Usually um moderate >> the town manager from what I understand and I could be wrong but the town manager makes recommendations to the select board on warrant articles
and if she recommended for it to be passed over then they vote on that. I believe I can't be 100% sure but I thought that was the process. Daniel, you're almost sitting here.
>> I believe you're right there. Okay. So, we want to talk to her about this. Okay. So, it doesn't happen again or we're part of the conversation. >> Still get wrapping my head around. Okay.
>> To do this. Okay. I'm not sure that requires motions and minutes. Well, it needs minutes. So, any further communications or lacks thereof
hearing? Now, we have the minutes from 11 3 which is just before Guy Forks night last November. >> Yes. Where in December we were snowed out.
We were the library was closed and the weather wasn't good. >> No, it was not. >> This is the minutes from the last meeting right here. >> You know, there was a minor misspelling.
>> My spell check isn't as good as it used to be. I think it's of course the computer's only 18 years old. >> Microsoft Office. I remember it was review that review was somewhere. >> No, I'm not sure where it is at the
moment, but there's a review that's rearview that just has an extra R in it >> because it was pirate day. >> Oh, it was pirate day. >> All right, I won't worry about my eyes this morning. So, >> oh gosh. Uh, I move to accept the
minutes. >> I will second that motion. As corrected. >> As corrected. Sure. As amended. >> Second. Brian. All those with further discussion. So
close. He's almost got me trained. Almost. >> Any further discussion hearing? None. All those in favor? Jeez. Yes. It's time to get the damn power out. >> Okay.
>> Okay. Six. Is that address? >> Um this is Joe Tol speaking. Um I'm just going to briefly go through the manager's report that was supposed to take place on December 2nd. Um which covers things that happened in November.
Um, we covered the homecoming parade and football. We recorded a state park promotion in the studio. We covered special town meeting. We um streamed the school funding forum
in Groten on channel 8. Uh, we got the stream feed from from Grten and therefore we didn't have to send anybody out to to do it. Um, we Steve and I reworked the FY27 budget.
Um, we covered the tri board meeting at the end of November and streamed it live to YouTube. Um, and the Thanksgiving Day football game was covered by Ashfordham Westminster Media Center, and they
provided us with the the file uh on the 1st of December, so we didn't have to go out and do that one either. More money saving uh >> Good job >> things. As far as um this month's manager
report, which goes over things happening in December, December was very slow. Uh but we did start recording basketball and that's going very well. Um we
recorded the first book club episode which is produced by Lily Marble and hosted by Lily Marble and that went well. In fact, we've um added it to the MMX database,
the um mass media database where other stations download like our story time and talking baseball. And there's I believe there's seven stations picking up the book club
right now. So, that's going well. I've been working on the salaries and videographer pay budget line items. I can report on that next month on where we're at, but it's important to get a
sense of where we're at now that we're six months into the year. And at first pass, um, we are going to be short under the salaries line item in the range of $2,900.
um that could change a little bit depending on hours and so forth. So um I will have a more solid um report for you coming up in uh early February.
Um we had a staff meeting this month, reviewed just some general topics and then we had a Christmas party which Brian attended. I hope you had fun. I >> did. Thank you for inviting me. >> Yeah. Um, we currently have 89 programs on channel
9 for the first half of the year and last year we had 80 programs for the whole year. So, we're going to surpass our numbers from last year. And um I'm going to pick up working on the around town program with Tom Alonzo.
We've been out of touch with them because because of the holidays, but we're going to work on solidifying some of the um tasks we need to do to get that show up and running and hopefully we'll have it up and running in February. That's our hope.
As far as the report I provided, um the financial report for December, our ending balance for December is 1,10,912. >> 1 million
>> 10,000 >> 10,000 >> 912 >> in pennies >> 16 cents. So, it's 10 10 9126 and there's nothing remarkable about any of the
financial information on there as far as the program analysis at the end. >> Sorry, on the finances, is you going to say what's missing from here? >> Well, yes. Um, we have not had interest
posted since July and we have not had uh or actually interest was posted in September. Um and we're
two months since the Comcast payment came in which is also not posted. Um I sent out a note today to the treasur's department. Um the way it works is these payments come
into the treasury treasurer's department and they um handle the receipts. Then those receipts go to the finance department where they're posted so that I could get the information on Ununice. Um
I heard back from um in regard to the email I sent today, Karen Brochu is going to get them posted right away. Oh, okay. Clarification. You say no interest posted since July. Was the September one
just September and we're missing July, August, October? >> Yes, we're missing we're missing uh Well, we may not have I'm not sure if we got interest or it's just not posted. I'm not sure. >> Okay. >> I have to wait and see what comes in
from the um receipts that get posted. >> Okay. Yeah. So, I'm hoping that'll be rectified for next month's report. >> That would be definitely >> it it would be. It would be.
>> Oh, that's right. >> Um, and I already mentioned the our pro our local programs on channel 9 are up to 89 um 89 programs. um
where we have a lot of um basketball games going on. Um we did a lot of holiday holiday stuff. Um and uh we did the winter concert for the
Lunberg Middle School senior center Christmas party, the tree lighting and so forth. So we did we did rack up a lot of programs in December even though it was in a way it was slow but uh very
concentrated in certain dates. And the calendar is attached. >> So you can see there's a lot of um a lot of basketball games and um that's all I have.
Lots of information. >> Thank you, Joe. Do we have any questions for Joe? >> Like, you know, why is the sky blue? >> Well, I was going to ask about [snorts] King Africa, but I guess that would be outside the parameters of this meeting. [laughter]
>> Okay. [clears throat] >> All right. Um, >> we're good. >> Yeah. >> The 27 budget update. Do you have anything or are you still working on that?
>> Well, the only part of the budget I'm working on right now is the salaries and videographers. Okay. um which I can you know I I as I mentioned I can generalize a number
um prior to the final number which it's the salaries is going to be somewhere around $2,900 short for the year >> for that's for 26 what >> that's for 26 >> yeah we're talking 27
>> okay I don't have 27 budget update >> okay I assistance. >> I think I provided u the budget presentation in November. >> Yeah. >> Um but I'll be happy to provide the FY27 budget next month.
>> When's it due? It's about to go to >> It's going to go to the tri board. >> Board. Okay. >> Yes. >> Um about when will that go to the tri board? >> Well, there's a tri board meeting. They keep changing the tribe board meetings. I was hoping to get the Jan trial,
>> but as far as >> as far as I know right now, and it could change, >> it's showing a tribe board meeting on the 13th of January, >> January. >> Okay,
>> we'll keep that in mind. Yep. Nice job. >> Yes. Thank you. >> Okay. Pack policy update. >> Yes. Well, you had asked me to put all the policies you had. Print them up. They're all right here.
Um, the goal is, I guess, to upload them to our website. >> I would like to have the pertinent ones uploaded to our website. >> You know what? I should have probably made copies of this. I can go quick make a couple copies of this. These are all the different things and I kind of put
them into categories. Shall I go just make a couple copies real quick? >> That's helpful to us. >> Well, yes, because then we they're all here and they're all digital. So, while I'm doing that, feel free to discuss the master plan. Oh,
>> we're gonna discuss Kenya or something. >> Oh, Kenya. All right. I'll be right back. So, what I did is I put I printed everything. I didn't make the right amount of copies. Um, and they're right here. Um, so what
it came down to, there were three job description things. Oh, >> an equipment policy thing, the actual bylaws, there was a political campaign policy, a producer agreement document, program submission policy, purchasing
policy, performance reviews, and a videographer policy. So not quite sure this is how I organized it for us to looks like an excellent
starting point the equipment policy that includes the drone policy under that >> I did not have the drone that's why I brought it up just now that you mention it that's something the equipment policy use of
portable camera equipment. Um, there's not say anything about the drone. So, we need the drone. >> Yeah, >> that's got to be somewhere in my >> This is an ongoing process to make sure this comes.
>> That's got to be in my notes somewhere. >> So, I'll have to search. And it was probably the thing that I was supposed to search for that I didn't search for. >> Thanks for reminding me. >> Is that why you didn't find it, bro? >> That's probably why I didn't find it. There's been a lot of things. Um, so
I'll ask Joe, should these be put I have two number sixes. No, number seven. Uh, should they [clears throat] be like job description made sense? But I don't know
is there anything else that goes under job or like equipment policy and videographer policy? Should that be like its own category just like policies? I don't know. You work with most of this stuff?
>> Well, um, [sighs and gasps] job description. My job description should be in there. >> Okay. So, can >> manager start? I can get that from Julie. >> Managers. Well, then we It's a good beginning.
>> Okay. All right. from Joe. >> Now, videographer, editor. Did I provide that to you? >> Job description. Let's see. >> Yeah, here's what I have >> because I think that's senior
videographer >> says videographer, editor, broadcaster. I believe this is the document. We had one or two really old ones earlier. Yeah. Well, that's the other thing is it's >> Yes, I think this is old. We don't need this one. >> Okay.
>> We need um >> the last one says videographer policy. You need the production. >> I think we need um video senior videographer instead of videographer editor. >> So I'm going to put an X on this one. >> And do senior videographer.
>> Senior. Do we need a production technician as well? >> Yes. >> Do we have that do you think? >> I have 20 versions of it. I'm going to have to see Julie to get the exact version. >> Okay, these are all just job descriptions, right?
>> Right. And then production technician should be on there. >> Long as you know what it is. >> Yeah, I'm not a word as much as you think I am. All right. Are there any other job roles? Do we
have you bulletin v video videographers senior videographer production technician are there any other >> Nope that's it >> okay um equipment policy that right that's equipment use policy
>> equipment use >> so maybe I that needs to be because as I look at it here it says use of public access portable camera equipment >> okay >> but that's the name of the file I just put the name of filed at least there. >> Okay.
>> Can I suggest we normalize that slightly and put >> equipment policies or some such with the semicolon and then put the file under it with a bullet. >> But what you've done, you've created some topics which is absolutely the way
it should be organized. >> Right. But I should do like what I do with pack bylaws. >> Uh well, first off, you should change that to policies. Okay. So, number two, >> well, we've got that is PACC throughout.
>> Oh, yeah, that's true. >> The um So, if we put equipment use policy plural, it might only be one, but we find the drone one that will go in
there. Oh yeah, that was see what I'm trying to Yeah. skeletonize. So, and then should program submission policy kind of just go into policies
or six first number >> is is um under equipment use policy you're changing that to policies >> which suggesting just >> not equipment just policies. And then underneath
>> equipment. >> Oh, >> equipment related policies. >> Equipment policies. >> Equipment. Okay. >> We're trying to separate them out, but we can take another cut out as well. >> I was trying to find a home for the
drone. >> Yeah, that would go under equipment. >> No, because we don't own a drone. >> No, but it was backwards. The other way around. Not allowed to use a drone. That's true. So under equipment use policies,
the producer agreement would go under there because that is when a producer meaning the public wants to use our equipment they so the producer agreement
needs to go under equipment policies. >> All right. So we have the equipment use policy, drone policy, producer agreement. Is there anything else? >> No.
>> Okay. Videographer policy is for any individual whether a vendor, employee or volunteer to follow when acting as a videographer for Lunberg. So that should go under job descriptions. or >> Oh, the videographer policy.
>> Yeah, number nine. >> Yeah, that should be a bullet underneath um videographer job description, I would assume. >> All right, I'll move it to job description for February and we can then reorganize
it from there, too. >> Okay. And I also suggest logically that the bylaws and things should be up the top because that says, you know, hey, this is the committee.
>> Yeah. >> So that should be number one. >> Well, what happened is this is how they came my >> Yeah. >> Absolutely. I'm not not a criticism. >> No, I'm not. So we'll make that number one. will be job descriptions number
two. >> Okay. >> The job descriptions went >> the Pman's review. >> Well, I'll have to redo this anyways. >> Yeah. >> Uh number seven. That would be good.
>> I don't know what happened to number seven. >> Seven. [snorts] No. What's the thing? >> The jail reading number nine. >> Seven eight nine there. Number nine, seven.
>> You would have enjoyed my birthday. >> All together. >> You just had a birthday >> in November. I >> Happy birthday. >> I made a big sign said I'm 67 on the 8th. >> Yeah. >> Grandchildren 67. But grandchildren loved it.
Anyway, all right. Um, do we want program submission to be separate and purchasing policy procedures to be separate or >> my recommendation would be to keep them separate. >> I found certain
>> where purchasing policy procedure. >> Yeah, that's number seven. >> Could I number six? I do. I have two number sixes. Can you find Waldo? You found number seven. >> Good. All right. >> Would you would you want to just I I'm
just thinking out loud. >> Please do. >> Um under number three, equipment you equipment policies. You have equipment use policies, drone policy, um,
producers agreement, equipment. Instead of doing equipment policies, how about equipment and broadcast policies? And then you can add the program submission policy in there. Does that make sense? >> Yeah, those. >> And political campaign policy.
>> Do we have that in? Yes, we can all then we can click political policy and we'll see that one program submission. All right. Yeah, it would make it look into the
book when we're done. >> Well, what I can do is write um equipment broadcast policies equipment blah blah blah >> broadcast blah blah blah. >> Absolutely. I'll try to remember. >> Just make it two then.
Okay, I'll tell you what. I'll redo this. Maybe I'll send it out and you can so that before the next meeting to excuse me. number all of the numbers.
I just might they're all going to be a a number eight policy update and I want to write C sheet. Yeah. Okay. I'll work on that incentives. [snorts]
>> Got it. Anything further on pack policy update? Nothing. Master plan update. I have nothing. I've heard nothing. Seen nothing. >> No. >> We gave them all the information and you told them that >> we gave it to them and they says, "Yes,
you did." >> Right. >> And we forgot to use it. >> Yeah. >> Okay. So, we're good. No. >> That's where we stand on the studio space update. I have a curious thing to report >> and that is the
uh LMBBD. Is that right? >> Yes. Lunberg Municipal Building Design Committee. >> Okay. So, it should end in this >> LMBDC. >> I I was invited to go Too many damn initials. I was invited to go to one of
their meetings. they only meet by Zoom, which is interesting. Um, so I showed up and was basically questioned for 45 minutes about
uh space needs and if this would work and if that would work. So I'm doing all of this off the cuff because I was not prep Well, we're well prepared because of all the work we've done. Um, so I did this all off the cuff. What they are now
talking about just as a heads up for committee is take all the municipal offices out of the town present town hall and put them into the Ritter building with extension as appropriate. Um I
don't know the details of that. I was trying just to well keep focused but so I'm not part of that committee. Uh what they want to do for us uh is give us the delato room. In fact,
that whole floor, which is interesting. >> Second floor. >> Yeah, the whole floor. Right. >> Right. >> Second floor. Um it has its own bathroom. It would have a new proper elevator in
because right now it has got what I believe is called a wheelchair lift. Um so lots of work to be done. The primary space okay where everybody sits at
present is 1,300 plus square ft which is good number. There's the stage and then presently the town manager's offices and things like that. So there's a sufficiency of space I would presume
from what I could see. uh they have not asked us to draft up uh how we would use the space. We're not ready for that. Uh they're not ready for that. Um the huge positive came out of it is the
committees all sitting there for 45 minutes saying how do we do a really good job for Pat? And I was well very thankful. Did you look at it at all? >> Yes. >> Okay. Wasn't putting you on the spot. I was also very grateful to them and told
them so and things like that. I had my diplomatic hat on and uh so I have not been attending on a regular basis. I don't think that's I don't want to do that. But uh at some point uh is it Tony
Scullbrainy? Does that sound good? Uh was the one who invited me. I think he's the vice chair. might be wrong. >> Yeah, I'm not sure who the chair is. >> I don't know. >> I'm not sure.
>> Anyway, they were all positive. They're all asking questions, suggestions, >> and that's uh from my perspective and probably from Joe's as well, a most delightful
uh change in terms of how to give that space, studio update, space open, cable advisory committee. Um I have nothing except for one very small thing.
Then you have February the 28th at midnight. >> Yes. >> It'll only be two years left on the contract. We were I understood that we were
supposed to allow three years for the >> just putting it in. I don't think anyone has called me. you were going to I believe you were going to contact them as chair to say so
just send an email and say so >> so I thought that's that's where I thought >> that I put that in my forgetful >> that's all right I have a large forgetful so I should probably Steve
email Jen. >> I think that you you Steve A. Maybe that's what messed me up. Maybe I wrote Steve Will >> and I thought it was you. >> That could well be the case. >> And you thought it was me? >> Yeah. >> Okay. Well, that makes sense. Should you email Jen about >> the benefits?
>> Well, we don't have the line item for legal fees for FY26. >> Correct. So that will impact the formation of the committee. >> As I recall last time, I may be wrong,
that we didn't get deemed with that until after it was all done. It wasn't >> No, it was we were given bills monthly. >> We were >> we were >> outside. >> Yeah. That would be part of why we need
to meet with Jen to talk about how the town and the committee need to know what's going on. >> Not the CAC committee >> because I'm not a voting member on this. I'm just an advisory person. >> Really? >> That's what I thought.
>> No, I think you're a voting member. My understanding was well and we need to clarify that because my understanding I don't know if that was because when I talked with Jen about it that I was just an advisor. I don't
know. I've never been on this committee side. >> No, >> this committee is not listed in the city. >> It's nothing directly to do with pack. >> Right. So packed supports CAC, >> right? That's why maybe I think it's
just an advisory to answer questions. >> I was on it before. >> Did you vote on things? >> Oh, yeah. >> Yeah, I was. I thought I was the vice chair. >> Okay. Then I retract everything I've said. >> Okay.
>> All right. I will uh I will send shoot an email to Jen. >> Sounds like a plan. Enterprise fund investment status. I got nothing. No, we get that one month in a rears
every meeting is February 2nd. >> That's this year, right? >> Yes. >> Okay. >> Right here. One month, so to speak. So, >> so I will move to ajour.
>> Is there a second? >> Second that motion. >> No discussion. and all those in favor of >> and it is where are