And >> thank you, Joe. >> Motion to Oh, no. >> No ad living. >> Oh, yeah. I already tried to adjourn. In accordance with the requirements of
the opening law, please be advised that this meeting at pack is being recorded will be uploaded to the Lunberg access YouTube after the meeting. This meeting is being held in person at the location
provided in this notice. Members of the public are welcome to attend this inerson meeting. Please note that while an option for remote attendance and participation is being provided as a courtesy to the
public, the meeting will not be suspended or terminated if technological problems interrupt the virtual broadcast unless otherwise required by members of the public with particular interest in
any specific item on this agenda should make plans for inperson rather and virtual attendance accordingly. Zoom meeting information is in notice. The agenda lists all the topics which may be discussed at the meeting and others
reasonably anticipated by the chair. The votes may be taken as a result of these discussions as noted agenda. That was >> not all items listed may be may in fact
be discussed and other items not listed may also be brought up for discussion to the extent permitted by the open meeting. So were we to do roll call we would start off by saying
Steve are you here? I'm here >> I'm here >> here. >> I'm here. And we have Joe, manager with us as well. Uh are there any public comments?
Seeing or hearing no public. Any committee comments? Hearing none. Any communications of consequence? Okay, we do have the minutes sent out by trusty secretary.
I mean, Russ does anyone have any questions or comments? There were a couple spell typos. >> You know what? My word is no longer correctly spell. >> Really? >> And I went in and I clicked it again. >> Oh,
>> it's all right. What can I do to help you? >> Yeah, I took a photo this time so I remember where it was under studio space. You have uncone instead of unknown. >> Studio space. >> Oh yeah, there should be an end there.
And um under cable advisory there's uh proceed is one of these is out of order. >> Oh proceed. >> P R O C E.
>> Yeah, you're right. >> Once again. >> And uh that was it. We repeat. >> Yeah. I make a motion to accept the minutes as amended. >> Second. I will second the motion.
>> Any further discussion? Hearing none. All those in favor say I. >> Oh, I thank you. Glad you're taking this serious [ __ ]
and the manager's monthly report. One thing >> Oh, no. The item after this is the budget update. >> I will proceed with that after. >> Yeah, let's make sure the right place to manage it.
>> Sure. This is Joe Tol speaking. Uh my monthly manager report for February. Um we finished the basketball season. We did quite a lot of basketball games. We did some hockey. So, we finished the
hockey season. I think we did three hockey games. Um, we recorded the school committee budget forum on the 2025 budget surplus at the beginning of the month. Uh, I'm just listing special meetings,
not all meetings. Um, we recorded the water district special meeting on the 25th of February and we will be recording the water district
annual meeting on March 28th. Um, Eric updated the studio inventory with keep and discard sections. Um, it's now in review. I have to review the different items that he has listed. Um,
this will be important if we have a move. So, I'm working on that. Um, I met with Aers uh about a week or so ago. Um, they put
in a loner network switcher to see if it's causing the audio disruption problems in the Botta room. Um, so far we haven't had any disruptions this week. Um, but we're still monitoring that.
>> We need to buy one, do you think? Um, if this proves to be the problem. Yes. >> And they're not very expensive. >> No. >> No. They're reasonable. Um,
on a bright note, um, we completed a video about Officer Bradley McNamera um, solving the Bitcoin scam in town. And also it covered how to avoid scams.
It was put together by Dan Seminator and Victoria Ledger. They were the producers on it. Um it came out fantastic. I'll send you a link to it. >> Yeah. Yeah. I sent a link to Officer
Bradley and and Chief Thibo. Um and they were thrilled with it. And I also sent a link to the town manager who said it was excellent. So, >> when is this going to be broadcast? >> It's broadcasting now
>> and it's on YouTube. It has almost 200 views. >> So, it's going it's going really really well. >> You also put it up on MX. >> I did only one download >> really >> in a week. >> Interesting.
>> Or not? No, not quite a week. about four or five days. >> I saw your mass access listing. >> Yeah. Yeah. I was hoping that would help. >> Yeah. >> Um but we'll see. Might catch on. Um
I met with Steve Walker and Nate Glenny to discuss an FATV partnership and we'll meet again on March 4th. Um, if you're not aware, we are in talks to
potentially be in partnership with FATV and share their space with them. >> TCP is shutting down and we need a home and they are willing to discuss it with us. So, we're still in early talks.
>> That's encouraging. >> It is. It's It's been going quite well. Um, last thing and it leads into the next thing on the agenda. I've been working on the FY27 FINCOM template
budget presentation. Um, I did show you a budget presentation a couple of months ago that was supposed to be given to the tri board. Um, that is now to be given to FINCOM. Um, I made quite a few
updates and I will pass out the presentation to you momentarily. Um, there there's been some updates to that. So, uh, and we're presenting to FINCOM on this Thursday, March 5th.
And that's all I have. Do you have any questions? >> So, thank you, Joe. Would you care to present the license? >> Yes. I didn't bring my computer. I thought it would be easier to read it, print it out.
>> Someone persuade the teacher together. Don't use a dark background. It sucks ink out of my >> Yes, it's very difficult. So, um, actually before before I move move on, I didn't address the packet
that I gave you. Um, Steve already got the balance of a,76,670. Um but just to draw your attention to our program analysis after the financial reports,
we are at 80% local locally produced programs, which is sort of the sweet spot. It's it's really the minimum of what I'd like to see. Um,
and we're up to 109 programs and we were 80 programs for the full year last year. So, we're we're doing quite well with the public channel 9. And that's I just wanted to draw your
attention to that before we started the >> the presentation. So you have the presentation in front of you as I mentioned it is a bincom template they which is much shorter than the one that I had presented a couple of months ago.
So if you go to the second page department overview the key services are listed coverage of 20 board and committee meetings. It's actually 21. Recording of town events, presentations, and concerts. Broadcast of several LHS home
sport games. Maintain social media, including YouTube channel videos, produces original local programming and studio, and we respond to special requests from town departments
informational sessions and announcements. That's our key services. Our organizational structure is the town manager manages the department head myself and um I support
pack. So that's what the line to the side is. I'm 36 hours a week. Production production technician is 23 hours a week. videographers are two to 10 hours a week and the bulletin administrator
um she manages her own hours. She doesn't submit time cards very often so I can't really give you a a feel for what her hours are per week. this it's really from past history it's
really a couple of hours two to three hours a week okay the next slide all right the the next slide is very difficult to read so >> yeah a little bit
>> so I on the next page it's the actual >> Oh okay thanks >> the actual budget with the percentage change from 20 FY26 to FY27. So, and under salaries, we
we've gone up fromund we are going up from 102,100 to 112 918,000 for salaries. Um, this year it looks like we're going to we're going to
exceed 107,000. We're going to have to do a line item transfer. Um, but that's the situation with salaries. Videographers, as you can see, we're
going up 15% from 26 to 27. And in total for for salaries and um videographer we've gone from 142 024 to 159 120 a 12%
increase. Everything else stayed basically the same. The lease has stayed at 6,000. The contracted services are at 500.
Purchase of services went up 45%. Um that's because the bulletin administrator was um was making below the minimum wage. I I shouldn't even mention that. But she was
not making >> Yeah. So her seaw >> so her hourly rate was increased this year. Um so that's an increase on that line item.
Um I increased the office supplies to $400 from previously having it at $200. um 20% increase in supplies. That is that line item is used for equipment
purchases. Um any video or peripheral equipment that we need is purchased out of that line item. And we have POS for Amazon and B&H. Under new equipment,
we went an FY26 to FY27 an increase of 116% 30,000 to 65,000. That is because we have to purchase a new switcher, a new Castis
uh well program server which comes to approximately 53,000 and I budgeted over 2,000 for the installation.
So that's that's going to eat up most of our capital for the year. We'll we'll end up with around $10,000 for the year in case of any catastrophic failures. So it's
not a lot of money, but um the next line item because we're going to be in contract negotiations with Comcast, we had to add money to a legal fees line item.
So, we added $12,000 for the year. Um, there have been estimates. One estimate was $10,000, one was $8,000. I would tend to go with the $10,000 estimate from one of the attorneys
um based on his hourly rate. Indirect costs. This uh this is something I had to change. The initial indirect cost estimate increase was 20%. On insurance
um but that has since been adjusted to 9%. >> Oh, really? >> Yes. >> Okay. >> So, that number has changed. So, it went from the indirect cost, which is insurance, went from $31,271
to $34,086. If you go down to user charges, those are the charges. Um, they're not charges, they're the income that we receive from Comcast. So, we estimate this year to receive
161,000 from Comcast in revenue or in fees. >> What were you basing the uh increase on? Because I've heard that people are dropping out of Comcast.
>> Yeah. Well, we're basing it on roughly $40,000 a quarter. However, our last quarter we broke that we broke 40,000 where it
the the amount of down it went >> it went from uh424,25 and for our November payment to 39,7 781,000 in February. So,
we estimated it at 40,000. Well, we may be off, but that's roughly what it's going to be. We could lower that. >> Yeah. I just don't
especially if we're not getting the revenue we we've traditionally gotten. We don't want the the town to think that we have more money than we do. >> Right. Let me um change that number
>> based on February at least. >> Based on February, maybe what we'll do is base it on 38,000 a quarter. Does that sound reasonable? Yeah. Whatever. I mean, has has Comcast
projected what it's No, >> they don't they don't help us out in any way. >> They positive. >> They do actually have to provide some auditable information. I'm not sure where that ends up. We can
see. So at 38,000 times four payments, four quarters, that comes out to $152,000. I have to use my calculator. >> Okay. Our investment income is generally
about $35,000 a year. And um the FB used current year is the interest on our savings account. I just repeated what we got in FY26
because our finance department um they're pretty far behind. We only have postings for interest um only until October. So we don't have November November
through March. Well, it's February. So um I have no way to know how much that is. >> Interest rates are around 3%, right? >> It all depends what you're talking about.
>> Okay. I guess I read that about mortgages were getting down. >> The mortgages are just under six. >> Under what? >> Six. >> Oh, six. Okay. >> Banks are getting a 3 point something. >> Okay. That's >> a lot. >> Okay.
>> Thank you. So, the revenue for PEG access, I'll have to make a change since we changed the um Comcast fee >> 20,000. 201,000 200.
>> Anyway, you'll fix it. >> I will. >> It's actually 200,000. Um, so that's so that's the full um budget and below that the expense total
is $297,56. that will be changed because of the change in the um quarterly payment and I will update the grand total
or the delta as well,564 >> 97 what? 97,000 plus the number >> 50641. >> Okay. >> And what that number signifies is what
what we are short to short in the budget the $297,56 expense. Um, so we need to
I'm not sure how the town is going to structure the warrant, but we what we want to do is to get $97,5641 from retained earnings.
um it may not be structured that way in the warrant. We may have to request the well whatever that 297 turns out to be. Um request the full amount and yeah just request the full amount. The
potential issue here is if the retained earnings have not been approved yet for the May town meeting or >> right >> to the end of June when the financial year ends which they aren't on a good
year they're done by about October. Uh that money is last year was lent to us from the general fund and we had an warrant that talked about putting it back in November.
That all got messed up. Um but the last we heard Joe I don't know you heard anything else is that counter had said there's a simpler way of division. Yeah, I haven't heard anything >> else. So, we're hopeful we can get a way
that's much more understandable. We've struggled with this >> step by step. Yeah. >> Yeah. >> Someone else is actually going to using this as a basis will decide how
the warrant has to be written and will also at the same time tell us how the November warrant will need to be written. >> Right? >> Making sense. Second time this week.
>> Okay. if I will make those changes. Just to let you know, I have to submit this tonight to FinCon because we're presenting Thursday. So, I will go home and >> make these changes that are requested and then send them off. The next slide
is a contingency budget. Um, the numbers are small, so the next page shows numbers in a bigger So you would have to change the use of charges on that page also. >> Yes.
>> Just make a note real quick. Joe, I believe Jen offered to move us to the 12th if necessary. >> I'm gonna see if we can get in for the fifth. If if there's enough time for Fin because they need to ask questions. I have to answer questions before I
present. >> And if I get it in tonight, I'm not sure that allows them enough time. So, >> they may >> they may move it. I'll have to ask. >> Well, just wanted to make sure. Joe, I like the way you have the major cost drivers down at the at the bottom, too.
>> Yeah, that was their design. >> They they wanted to um have that. And of course, under the contingency budget, I'm sorry I skipped that. Um >> the space the major cost drivers are
space, lease, and storage costs, moving costs, and additional operation costs such as insurance. And in red on the next page, I have the moving cost, the insurance
cost, and the um the lease cost all estimated. We don't know exactly how much it's going to be yet. So, I will recalculate this page, but everything's the same except for those
three items. the consequence at the bottom >> and the consequence at the bottom. >> I can send you these numbers after I update them. The next page is funding sources.
It just shows our investment income at 17% and our Comcast franchise fee at 83%. That's going to change as well. Too bad we were in gold. Gold chuck through the roof today.
>> It's been growing steadily. >> Unfortunately, I'm sorry. >> Yeah, but this is driven by other issues. >> Not the Hunts brothers or something.
I move that in Texas. Sorry. >> Oh, okay. The next the next um page, grants and revenue. Um overview of funding sources, active grants. We do not receive any grants.
And revenue again is from Comcast. Um and I just mentioned here that it's been steadily declining over the past four years. So they can see that. >> Yes. >> So you're going to put estimated you're
going to fix that estimated 27 to be >> 152. Do you need to put in Oh, well I guess you don't because it's for the way they can figure that out based on 38,000 for >> your estimated 27
>> 38,000. Okay. >> Right. Did you want to put down parentheses 38,000* 4? >> Sure. I because you have people who are looking at this and why is that number different than all the numbers above?
>> Sure. >> Yeah. On this slide, do you want to see it? >> Yeah, you could just put estimated FY27 38,000 quarter equals 152,000 slashy year.
>> Okay? Because everything on this page is quarter, >> right? >> And you put a big number there, >> right? Right. >> Vinc can probably figure it out. >> Um the the last slide is the summary and
recap which is very difficult to read. So if you go to the next page, >> um I really focused on at least planting the seed and in hopes that at some point it will come to
fruition. But um I am looking for some kind of investment from the town. I shouldn't say I we would do well with
some resources from the town. So, if you care to read that and let me know if there's something you would like said or changed. >> Pretty well said. is will
stain >> is it agreeable? >> I think so. Yeah, >> you you don't >> I lay a case out. >> You lay it out, but you don't whine. >> Yes. >> But I don't what >> whine. >> No.
>> Stated very matter of fact. >> It's just this is the fact. We do this, we do this, we do this. >> And if this happens, >> we if this happens, we won't not be able to do this >> that or this >> or that. >> Okay. >> You know what I mean? You're stating facts. And uh I think that's the best
way to go. >> Would the FINCON function commission um what um prefer to have an idea of what supplementation figures would look like? >> I don't think we're prepared to
present that at this point. We need the town to come around to the idea >> that that would be something advantageous for them to do >> prior to talking any real numbers. >> Okay. And then you want to wait till the
contract is is done with Comcast before you ask for >> I would think it's leasing if we space whatever happens with space.
>> Yeah. We Yes, we have to have to deal with that. >> Probably should help out. >> Yeah. >> And I think this >> I think this is a prelude >> I think this this recap is more of a prelude to
what next year's recap will be. >> Yeah. >> Uh it's a prelude to actually coming out and asking for >> Yes. >> Yeah. Okay. Good job. >> Okay, and that's all I have. Again, I'm
going to update these tonight. I'm going to send you the spreadsheets that I updated for you to take a look at. I'm going to send this presentation to FinCom and wait for their questions because they have sent each department
questions prior to the um to the presentation. >> Thank you, John. Thank you. I would appreciate is either one or two motions that one can make because of the bylaws that say we have
to prepare and present which I wasn't aware of that precisely to put the policy book together the um so we need a motion uh to approve this presentation with the updated numbers
uh and to either have a separate motion uh asking for authorizing uh Joe to present on our behalf. I'm just trying to stay within when are
the best. >> I'd be happy to make the motion. >> Which one? Well, do you want one or do one? >> Okay. Just do one. >> The other >> I'll second it there. >> Which one did you amended presentation? >> Yes. >> Presenter. >> Yes. Thank you.
>> I'm glad you already >> on the tip of my tongue. >> Well, it's just I've done a lot of these things. Oh, it's called minutes. >> Okay. >> And uh I have a motion to have Joe. >> Wait, do we have to vote on this? >> Oh, yeah.
>> So, >> I will second. >> We are. >> I already second that. >> Yeah. >> So, what we're voting on is the >> amended >> amended presentation. All those in favor, but no mean any more discussion. Almost
>> I was going to say have to ask for discussion. >> See the race. >> That's a clue that I'm in a bunch of trouble. Any further discussion? Hearing none. All those in favor say >> I. >> I.
Now Ryan >> and I motion to have uh Joe present the amended presentation to act >> on behalf on behalf of that. >> I second that >> with two seats >> presentation. >> Okay
>> to present amended presentation to think what was the second >> in in second? I second that. But that's not He was asking we're authorizing Joe to make the presentation in our behalf.
>> On our behalf on On. >> Yeah. On behalf of PAC. That's He was asking what the second part of the >> Oh, motion was. >> So, I'll read it. >> Yeah. >> Motion to have Joe present amended presentation to Fincom on behalf of Pat.
Any further discussion before he raises? None. All those in favor? >> I feel unanimous. >> So, thank you, Joe. Good luck. >> Thank you. >> Sitting in front of a wood fire with a
glass of single malt and plate of cheese and Oh. Do they allow that in the movies? Yeah. Seats on these little solos stoves because everybody roasts marshmallows.
Meanwhile, back in ranch, the uh pack policy update comes next. Do they have anything significant? >> Um policy. First off, I redid the cover page,
right? And I sent it to you. I did find a videographer policy in paperwork that I had, so I added it. >> Yeah, I sent it to you. >> Yep. But I I didn't ago. >> It wasn't on this. >> Okay. >> So, my only question is performance reviews. We have videographer, editor,
administrator. >> No editor. >> No videographer, editor. That's part of their job. >> But I have a sheet that says videographer, editor, performance. >> We're slightly stuck in so far as if
that's what we've got, that's what Steve needs to put in. If it's not, what reduction can it? >> Okay. >> But for the moment review, that was the other thing. I have a vendor perform. Oh, bulletin administrator.
>> The These are titles weird. I have trouble finding. It says videographer broadcast. That's why >> says vendor. Well, vendor to me is is an outside group that comes in. So that's what confuses. >> It says level two videographer, editor,
broadcaster. Okay. We're trying to make sure we have the correct documents. >> Yeah. And if they're not as ongoing work, >> that's all we have. >> Where did you find this?
>> In the files that people sent me >> was in a cave in France where there was some interesting paintings. Sorry. >> And I had to donate money to some some queen in in Africa who
>> in Nairobi or something like that. >> Yeah. I This is old. >> Is it old? So, take it out. >> Yeah. >> Okay. >> Oh, no. You can't take it out. >> Yeah, we can. If it's Is it currently being used? >> No. >> All right. So, we can make a motion to
get rid of it. >> You can do that, but tell me if I'm wrong on this. You >> know this stuff and I don't. I don't believe you can make changes to these at the same meeting as the >> No, you have to announce it. That's
true. We do have but on the flip side >> what was h on the flip side we are trying to gather all of our policies to see >> that's right >> um the ones that we're using the ones
that we're just not using right >> so was this ever a policy that you used >> I don't ever recall using that I may have created that but I don't think I ever used It has your name on it. >> Yeah,
>> it doesn't have a date. >> Do we need such a policy or something? Ever use a level two videographer, editor, broadcaster? >> No. >> So, okay. So, >> there's no such position. So, >> put it on the agenda. Actually, it's
basically just >> policy update. >> Uh policy update. That's a voting thing. Just trying to move >> the Nairobi Nairobi level two videographer
>> and to vote things. >> All right, I'm going to write >> that's videographer editor, right? >> Yeah, we don't there's no such job title. >> So my other question is all right. You have videographer reviews and bulletin administrator reviews. You don't do any
other reviews. You don't review any other position. I >> Yes, she does. >> should be, but I haven't. Um, the town the town manager sends out I can get the forms to do performance reviews. Um,
>> is that a town policy? >> It's a town policy. >> Should that be in our policy book as a reference? >> I would think so. >> Okay. So, we're going to need >> Oh. Oh, I'm sorry. Sorry. I had made copies for you.
>> Oh, I'm sorry. And I did it on recycled paper. Um, so on that we need you need to write review videographer editor next meeting and do you want to add that to this is
this is a work in progress. Yes. We're trying to so that eventually we can put this online. >> Right. >> Right. And then at every meeting review one thing I guess. >> Yeah. But that under the job descriptions part three
it looks like we have production technician and senior videographer. >> Right. So should the videographer editor be the senior videographer? >> No. No. Um there there never was a job
title videographer editor because we have to go by the job titles that the town has. >> Uh I may have created that way >> back just as a so do we need >> so we might to change that.
Well, I just write. Do we need another job review? We have bulletin and we have videographers. That includes the senior one and the regular one, right? >> They're two separate things, >> but it's the same review form. >> Yes.
>> And production technician is the same review form. >> Yes. >> Oh, it is. >> Oh, so I Well, I have I'd have to check with the town manager. >> Okay. It doesn't you know this is what we have instead right we're trying to find out
what I would have >> you want is that's something you can check quick >> so for the agenda should we put down um this >> policy update >> oh okay but you know if we're voting on
on something >> we're voting to remove >> yeah well >> which is a good point even if we don't happen. We probably should just vote to >> then it's official. So >> and the same thing with um with videographer editor.
>> There is no position there. So that should be >> we're going to vote to remove that the next meeting. So what we're going to what we're trying to do is find out what are all the policies because at one point during the year someone was asking us if to look at our policies and we
said yeah >> yes we have policies. They're over there behind the curtain. Door number. >> Door number three. So, we decided as a committee to put them all in one spot
and all the digital files will then be in one spot and with the hope of putting them on the town website so >> we can do it. So, bringing in a policy, we don't have to vote on that. We're looking for all the different policies that we need.
>> Yeah. This one showed up under some file somewhere. So, we need to just get rid of it. That's a more of a housekeeping thing. >> But since we are getting rid of an entire category, >> we
I'm tasked with finding out performance reviews for production technician and videographer. How come production technician isn't on the performance? >> I didn't have anything from that. So, we should add production. That's why I wrote, "Do we need others?"
>> Yes. >> So, we need a production. >> That's work to do, not where we're at. >> See, then we now know we need a production tech that was pretty close
to do. We I don't know. Do you have a performance review or is that through town or that should be here? >> Heather Lumie sent them out quite a long time ago. The forms for that. Um I'm going to have
to look into it. Talk to >> a town. >> It's a town >> because you're a town employee, right? >> These people are under you, right? >> And you >> review their performance. >> Yes. >> So that's why we need theirs. If someone wants to look at yours, they go to the
town, >> right? >> So, we don't need yours. We need all the little minions under >> Yeah. Yeah. Let me talk to Julie and find out. >> I mean, if we don't need it, that's fine. >> But I just I just printed everything
that was sent to you. >> Okay. >> You know what I mean? the videographer editor. We could just line that out because there's no such job, >> right? But somewhere a file was created. So I I have to agree with Steve is we'll
just vote it out in the next week. >> Okay. We have to publicly say what >> now videographer we need we probably need to add um and senior videographer. >> Oh, under performance reviews.
>> Yeah. >> Um >> if you're using the same one >> I think I'm using the same one for seniors and regular videographers. Videographer editor. That's the one you're going to get rid of next time, right? That's good. I think and then I found
purchasing well purchasing policy procedure. >> I just um >> whatever file you sent. >> Yeah, that that's nothing official. It's just my I I just outlined what our policy and our purchasing
policy was. >> So that's not an official policy. >> No, I need to get you that. >> You need Oh, we need the official one. >> The town one. >> The town one. >> Okay. Need to replace. Now, we can in this book
put yours in, but we need to have the official one in, >> right? And yours doesn't have to be posted, >> right? >> Say need to need to add efficiency. Finding all kinds of things
step by step procedure. That's the one that says you can't get one. >> Yeah, I know. It's It's really I've read it. It says no, >> but you can do Bitcoin. I hear you.
I'm sorry. Um, but I didn't know if there were any other policies. That's why I, you know, >> Well, you've got the drone policy. >> I'm trying to think if we >> We did drone and equipment use. I remember doing >> Yeah. Um,
>> and we did the campaign policy. >> Remember we did that? Yeah. Um, did we come up with a policy for outside district groups that we go to and water district? When we go to the water
district, it was snapoo on who did what. >> Yeah. >> Oh, >> did we create a policy? >> We did. We did. >> I thought we did. >> I know. We have the ability to, >> right? >> Yeah. to do whatever the meeting
requirements, whatever we saw fit to cover that meeting because I think there was some censorship involved. >> Well, they wanted to run the mics and wasn't giving us access to a sound that was quality enough to
broadcast. He wanted >> They also wanted to control who was speaking I thought at the time too. >> There's been a whole discussion on that on access for so you so I should probably also look to
see if something looks like a year ago it seems like in April or something. Well, their annual meeting is in March. So, it might have come out before that. >> The emergency meeting they had that went
>> weird shouting. >> Yeah. Yeah. >> They were voting on something. >> I thought we did this in April of last year, but I could be wrong. >> Yeah, that sounds >> there was a response. So that was a response to >> I will I will check to see what it says
in minutes or if there was if we came up with a piece of paper or >> yeah I'll look through my documents too and see if I have it >> between the two of us we'll find it. Okay. >> That's right. >> So once again this was just we're trying to figure out what policies we have.
That way we can figure out if we need to have a policy right >> to cover our policy. Some of them are redundant. Deal with that if we're missing something. >> And the bylaws and stuff is just there
as to understand our role. It's not really a policy. It's our role >> how the town sees our role. Okay, that sounds good. >> That's a good question. >> So, uh policy update to >> Okay.
Anything there as I are you sufficiently done at this point? Oh yeah. Would that be about >> Yeah. >> Are we looking for a motion to journ? >> No. No. >> Looking under the agenda. >> Oh, sorry.
>> That's all right. >> It sounded like you were >> No, no, I'm just >> Oh, >> so next on the agenda is the studio space update. >> No, master plan update. Oh,
>> whatever reason I didn't take it off. >> Um, there is no master plan update. I >> I inquired about when that will be published and they had another they had their last meeting via Zoom last week. So, it should be
coming soon. >> Last meeting. Is that meeting up on the YouTube or >> Yes. >> Is that we may be able to fast forward through the meeting and
ensure the pack is there. >> Um >> studio space is what? >> The meeting was like a as far as I recall not sure but I I thought the meeting was
very short. I think they were approving minutes and >> Oh, >> so I I don't think it was a very bigformational meeting. >> Yeah. Okay. Now, thank you >> now.
>> Well, that's kind of you. >> I didn't look. It's right studio space. >> Okay. studio space. You want to talk or talk or should we just talk on top of each other? >> Talk on top of each other.
>> Um, we're meeting with Nate Glenny of FATV on March 4th. Time to be determined. We didn't determine a time. >> Time. >> Yeah, we'll I'll find out tomorrow. Um
still in the early stages of discussion. Um a lot of details to work out. Um specifically cost of being there, division of work.
Um one more the legalities of working with the 501c3. Nobody, as far as we can tell, understands if there are consequences. There may be none. >> Yeah.
>> But nobody understands who we spoken to so far. >> Exactly. >> 503 C3C >> 501c3 >> 501c3. >> I always in parentheses, but if you put it in in Microsoft, it changes it
copyright. That's right. That's >> extremely annoying habits. If you put a colon in a parenthesis, it turns into a smile. >> Yeah, it does. I put a smiley in parentheses, but >> Okay.
Okay. So, >> so we'll know more after this week. At least stage one we're in. >> Have you checked >> 0.1? >> Have you checked out um Lemonster? >> No, we have not.
>> Okay. So if it doesn't sound good with Fitchburg, he'll try. >> Probably it's likely we will. >> I know they both have big facilities. >> Yeah. >> Yeah. >> Would we
are they offering us a space? >> Yes. >> Co-op space. Probably said that one. our own little space with >> they're offering us a couple of offices, some storage space and time share their
studio. >> That's Yeah, that's and our studio we wrap up in bubble wrap and put bows on it to store it. >> Okay, that would be >> should pick up that cost.
>> Nicely said >> that that would be nice. and store it in the passage. >> We actually can. >> You could because it's an inanimate object. >> Yeah. >> If it's not plugged in >> or the basement of the temple, the other
suggestion. We're not sure >> if that makes any sense. >> Thought they had documents down there. >> Yeah. But we have video equipment. >> Oh, yeah. >> It doesn't like moisture. So everybody start saving those little silica
packages. >> Um would they you were talking about um some of the things you'll be discussing at at uh Fitsburg. Was the sharing responsibilities was one of the things you mentioned? Would was that like using
you know making a group of videographers and using anybody like using Fitchburg videographers or them using Lunenburgg? That's those are the kind of details we have to work
out because it gets kind of hairy because of um who we pay, who we don't pay. Mhm. >> Um, you know, if we do projects together with them, which we likely will be doing
projects with them. Um, for instance, a news program. Um, if Lunberg has a piece in in that news program or is part of that news program, then um I would pay our videographer who was working on
that, but I wouldn't be paying the Fitchburg employee who was working on that. >> There's there's a lot of little details we have to work out. But one of the biggest problems we have at the moment is we don't even know what
questions to try and answer. We're that far because we've only just met the way. So we we've got to >> uh come to a very high level of understanding principle only >> and you
all this stuff. Yeah. >> We're not even close enough to know if we could even go there. >> We have no idea yet. So, we're trying to do it logically. >> Now, is the town um legal legal services? Are those available?
>> Yes, >> they're available. We have to use them. >> Yeah. To find out >> when we get more information, we definitely will see the attorney. >> Yeah. >> Good. They have
>> Yeah. How did we call and I read somewhere why they go we're going to keep moving. So, we've told you as much as we know at this point. Um, the only really magic
word word is ongoing. So, >> well, I I guess another question to ask would be does their town have to get involved with approving it? >> No, they're a 501c3. >> Oh, okay. So, so >> that that's one of the few clear things.
>> Okay. Yeah, they're very they're independent of the town. >> So they have >> and that's what our differences are. >> So we don't know if they have to be a vendor to us to sell us space.
>> We don't have a clue and we haven't heard of anyone else that has a clue either. >> Yeah. >> Yeah. That's unusual for for >> well lots of things unusual >> not to have any space in the town. >> Yeah,
Fitchburg is close enough. It's not terrible. Um they've got a lovely situation over there. Uh I think it would be a nice fit if we can work out all the details. >> But >> you just have to drive around the center
of Hitchburg twice to get to that part. I've been there. >> By the way, my truck will be in the shop on stage. >> Okay. >> So, would you mind? >> Not at all. >> Thank you. >> Not at all. >> I took it in for new tires. It came back needing a break job.
>> Oh, believe the noise it's making. >> Almost felt like a cup out. >> It's pretty cold out here. >> It's pretty cold tomorrow. >> Yeah. Know come here. I was getting cold. This is
limited in years to come to this meeting and get to the gall. All right then. Well, okay. So, we will keep you online, in line, whatever.
Table advisory committee. I met with the select board and they approved the committee, but they changed the name. Did they? Yeah. What was it? >> Well, it's supposed to be cable advisory committee, but you in your email you put
Comcast advisory committee. >> Oh, I check. I forgot to bring that. >> I'm looking going >> I believe it's cable advisory committee, >> but that was >> and I'm trying to work out because it >> it to Comcast,
but we're not advising Comcast, which is kind of >> I will have to check. I will check. I'm assuming whatever my email they approved whatever email >> put on your to-do list. Yeah. >> Uh name you approve to be on this.
>> No, I was told in no uncertain terms that we have to vote on who is on that committee tonight, which is why it says table advisory committee update vote. >> Um >> can I make a motion? >> You can. I motion that Steve, not me
>> and Brian, not me either, >> be uh representing Pat's uh on the cable advisory committee. >> I second that. >> Good plan.
Do we need any further discussion on that particular aspect? Hearing none, all those in favor say I. >> I. So, uh, Jen knew way more about it than I did. If you watch the video, she
explains a lot of bit like what we're not doing. There's no rates. There's no nothing. It's just basically the services to the town type thing. >> All right. >> She was trying to make sure the public,
she says, "What happens when we do this? the public thinks that we're going to negotiate new cable charges. >> Yeah. >> No. So, she went through some of that. So, what happened is >> um >> I see I left my notes. Um there's
someone on the select board already on. It is what's her name? >> Chen. Amanda. >> Amanda. >> Okay. Or Renee. Which? >> The one that sits in the middle. Well, they're both >> the young
>> Amanda. >> The one that I hadn't banned. >> Amanda. >> Okay. Amanda. Amanda is on it. Uh Brian and I are now on it and they agreed for someone >> two three two more. >> So, uh someone my wife someone told me
today that they've seen it on Facebook. >> I saw something about it >> on Facebook. They were going to advertise it. So, now that Brian and I are officially in, um, we need to find two more people to be on on committee.
>> Is that your responsibility? >> Not necess No, >> I see. I'm not even the chairperson, >> right? >> I did tell them that it was probably going to meet on Mondays. Mondays are open. >> Well, yeah, the first of the month from
6:00 to 7:30 in this adult room because I had access Good luck to you. Um >> that way there was kind of out there that you know I was looking at Monday because there are so many other meetings on other nights and Monday I'm available.
>> Um >> the sorry I keep um >> that's for the committee to decide >> decide. Oh yeah. And then to decide who's going to be the chairperson, right? >> Secretary have to do that at your first meeting. >> Right. And it's the responsibility of
the select board come up with two other >> two other people and the select board needs to not swear them in that you >> right >> have to do with their piece of the work >> but I'm assuming we need to get the word
out >> because no one probably even knows this is happening. So, uh, everyone here, u pass the word around to people you think might be interested. I didn't want to do anything until we
were officially nominated to be on the committee. >> That's just so >> Now, do the people who negotiate the rate with, you know, for the town is >> no whatever services for the town.
You were negotiating. It doesn't matter what was said. If the contract includes the rate, so it does conclude the rate, >> the franch the franchise fee percentage, >> right? That cannot >> not a consumer >> rate. Okay.
>> See, that's why you got that's why I'm listening to that's the right word. >> What the franchise percentage is is the maximum allowed by the >> right. >> So the only we can do is negotiate. It's
the same. You can negotiate it down. But please don't >> but there are there are >> capital infusion >> capital infusion. >> There are tidbits that can be negotiated um services whether it's you want to uh
there was something about the cable HD TV channel. Do you know what I mean? That's the kind of stuff >> to see if we >> Yeah. So, we'll have to start creating that list uh from you guys who know what you need. >> Um, so the plan, yes, I believe the
select board are the people. >> They're the ones who go out and look, but we whoever might be interested needs to go fill out a interest form with the talent >> talent form. >> Thank you. Talent form and then from
there the select board would yay or name that person. That's right. >> I would assume they would give us a heads up. >> No, he'll just show up at the next meeting. >> He'll just show up. >> Okay. I have not received any information from the town. I have
actually checked my town email and nothing from the town. So, I haven't gotten an update. I received a email from the town manager's executive assistant asking who from PAC is going to be on
the cable advisory committee. >> So I need to tell >> So I responded okay and said Steve Arshambo and Brian how do you say your last name? >> Vienno. >> Vienno. >> Yeah. >> So they know that. >> So now they know >> it's official. >> They already knew. I think
>> I told them who was going to be the two members. She probably just >> and she said no no you have to vote on that as secretary you sure advisor that the vote was taken that he likes me to >> I should >> and they were approved so >> just
the rules >> exactly >> Jennifer Warren What? All right. So, that's where we're at the moment. Um, you're been we're looking at lawyers.
>> Um, yes. >> Can you present that to the committee or >> I sure can. or do we >> I received a letter from I I spoke to two lawyers over the phone. I received
um a letter from one of them um and Jen asked me to see that letter. I sent it to Jen already. Um so I can provide the letter to the cable advisory
when you're formed, >> right? Yeah. See, we have to wait for a form. This is right. >> Yeah. Um I would I would recommend the the lawyer that sent the letter, but that's up to the committee to decide.
>> But we've also had him recommended by >> Yes. a number of other >> when we get to that point. >> Okay. >> To get your your info. >> Okay. >> So, >> the other thing you will need to do
fairly early on is to uh have anyone who has knowledge or needs relative to SC to meet with uh things like the HD TV channels, how to configure, you know, whole stuff like that.
>> Say that again. >> A wish list. So >> yeah, we have to create a wish list. >> Yeah, but you need to work with the people that are suffer from whatever the contract has. But we could create a wish list and then as a committee we then have to talk to people.
>> But whichever way you want to do it because you're running Well, you're not running this thing. >> I'm not running it yet. But I also don't know. This is new. You've done it before. So I would heed your advice. >> I would I would I'm not totally down the
American way like that. No, that's the uh the guy in the screen. >> Oh, yes. >> I've seen the original two of the originals. Um so, okay. Uh that would be something
if you could start your I know your spare time. Jot down a few wishlist things pertaining to that. Well, um >> it's really it's really hard to do that right now, especially while we're in a major transition trying to figure out
where we're going to live and what we're going to need and how we're going to need it. >> Um the the easiest, not the easiest, but the the one thing definitely is the HD channels. Um
that's that's on the list right now. Also, >> one channel, two channel. Well, that's what >> Well, we love three. >> We want four. >> We start with asking for four. We have the best of and we have the
three individuals and then we can tell you where we where we'll end up >> minimum of three. >> But anyway, >> we end may end up with one. But >> the other >> and also um the attorney >> Oh, I'm sorry. Let's say access to the
APG. >> We always ask for that. >> Yeah, >> we do need the >> Is that the table of contents? I mean, >> electronic program guide. >> Yeah, electronic program guide. >> The contents of what's I mean the
>> right nobody see what's happening >> at what time >> you ask for it. So, >> oh that way there. So when it says our thing, it says what's on rather than Yeah. >> Hey, this is the access. >> Right. Now it just says blocks or something. >> Right. Okay. Got it.
>> Um the attorney that sent the letter when we were on the phone, he mentioned that AERS provides a service to help with our capital needs. Um, that's something to keep in mind
to help us build what we need for >> anything that's going on the capital infusion. Yeah. >> O C E R S. I don't know how much that would cost, but
It costs more than me >> the capital. >> Okay, go ahead. I'd start with what we asked for. >> So, what I'll do is I'll send that note to Jen saying that we're on and I will ask uh
the progress of two volunteers. Yeah. past and when pack was recreated when we flunked for a variety of reasons
some 12 years or so ago or something >> and the first meeting actually was called by uh the town cler or something you were the very first one I was a that
committee >> the town clerk >> wasn't that who was there to set up the >> maybe I think it was her >> yeah yeah I vaguely remember >> nobody had the authority to call the meeting >> right
>> so she called the meeting basically I mean she talked to other people to make sure it was a time place it was going to work and at that first meeting that's when you do two things which you already mentioned and uh chair, secretary,
treasurer, minion and drone all at different levels of um best day to meet. Best day of time to meet. >> I did tell them that it would just meet occasionally until it got to the point
where the negotiating whatever gets to the point where you have to like finess so to speak. You get the budget season. Well, there are steps prior to the negotiations. You have to do an ascertainment process and which usually
involves a survey. >> Um, >> at least one public meet >> and public hearing >> is there >> where people get up and complain about their bills which has nothing to do with us. >> There's a list of things we have to do. Okay. >> Well, that's the attorney's job. We're
just speaking from >> No, I knew we had to we have to have public meetings. different public surveys. >> Well, what I mean surveys sent out by mail or >> um typically not by mail. They're
usually like available at town hall or available at the senior center >> online and can be >> online. Yeah, >> there are four places that are officially placed.
The book goes out with all the things in places that post it to town, for instance. >> Okay. So, that's where we're at with that. So, we're at the preliminary discussions.
>> Okay. Thank you. You're welcome. Sorry, >> the last item and there are two more items on the agenda. One is the state of the investment account. I don't have
anything to add to that. The last one is a motion to Okay, so there's a motion to adjurnn. >> You see you motion. >> Well, you didn't say enterprise until the very last word. It sounds like
um >> what time is it? What time? I always forget. >> You're running late. >> Oh, right. Oh, >> not a requirement for discussion. All those in favor. So, let's get that. >> No. Well, we spent time on a couple of
things that we needed to