Okay, good evening everyone. It is Tuesday, August 4th at 700 p.m. I am calling the select board meeting uh to order. Please stand for the pledge of allegiance. I pledge allegiance to the flag of the
United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> Okay. This meeting will be recorded and broadcast live over the Lunberg Public
Access channel on Facebook live on the Lunberg Public Access Facebook page and will be uploaded to the Lunberg Access YouTube channel after the meeting. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the
chair. Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by open meeting law. Our first uh agenda item this evening is actually an
executive session. Um so we will do that first. We will be returning to open session immediately following. Um, let me just admit. So, I will make a motion to enter into executive session and re-enter open session pursuant to
Mass General Law Chapter 30 section 21A2 to conduct strategy sessions in preparation for negotiations with non-UN personnel or contract negotiations with non-union personnel. This is for the principal assessor. Second.
>> Okay, we have a motion and a second. So, this will be a roll call vote. Correct. >> Correct. >> Uh Glenn, >> I Brian >> I >> and an I for myself. We are in executive session and we will be back shortly to return to open session.
Okay. All right. We are back in open session. As soon as um Glenn joins us, we can continue. Um, I do have a number of announcements to make this evening. Um, August is a
very busy month. I will try to do these in somewhat chronological order, but okay. First um announcement is a reminder that the special town election is this Saturday, August 8th, at TC Pacios, and the polls
will be open from 7:00 a.m. to 5:00 p.m. Um oh, I skipped the first one. Uh the September 3rd petition special town meeting, the warrant is now open and it will remain open until 5:00 on Friday,
August 7th. So, this means articles must be submitted to the select board office by 5:00 p.m. on Friday, August 7th, which is when the warrant will close. Couple of events on August 10th. The
first one is the dedication of the town beach house. That will be at 6:00 p.m. on August 10th at the town beach. And we'll have more um about the details of that ceremony and the dedication um coming up later in the agenda.
Also on August 10th is the uh jazz concert which had to be rescheduled from last night because of the rain. Um it will now be next Monday, August 10th at 7 PM. This is um an evening of jazz
music by the Comeback Crew at the Lincoln Pavilion behind the Eagle House. So the comeback crew is a jazz band from Worcester and includes players from Lunenburgg. Um, concessions will be provided again by the friends of the Eagle House and
this program as well as the previous concert was generously sponsored by Pete and Debbie Lincoln. So, thank you again to them for sponsoring this concert. Okay. The there is another a community blood drive at the Lunberg Public Library. That is
on Tuesday, August 18th. Let me get the time here. Um so that is a Tuesday. It's from 1 1:00 to 6:00. You can call 1800 redcross to or go to redcrossblood.org.
org to schedule uh an appointment. An appointment is recommended. And again, that is Tuesday, August 18th at the Lunberg Public Library. Final announcement for tonight that I have is um this is announced well in
advance. This is a September event. This is the fourth annual uh town official meet and greet which is um sponsored by the I believe the Lunberg LBA Lunberg business
>> economic development committee >> economic development committee not LBA. Um so this is September 17th from 6:00 p.m. to 8:00 p.m. at PJ Keading which is at 998 Reservoir Road. And I'll try to remember to announce this as that gets
closer, but just a heads up, it is September 17th. And I think that's all I had. Does anyone else have any other announcements? >> I do. Uh I'm actually going to miss the town official meet and greet. I have a parent teacher conferences that evening
for work. Uh but I I did love it. I've been to it several times, several years, and it's a great event. I recommend people going. Um I did have an announcement. The economic development committee is going to be this Thursday having a ribbon cutting um for u a
business that's got a new office, Diligent Digital Marketing Corporation, uh One Main Street, Sweet 5. So the ribbon cutting is this Thursday um at 2 p.m. and they're also going to have a reception at 6 p.m. Okay. Glenn, any
>> nope, nothing. >> Okay. Uh so public comment, any public comment from the public? Okay, we have Karen Menard online. >> Good evening. Can everybody hear me? >> Yes. >> Yes. >> Awesome. I'm Karen Menard with the Parks
Commission calling in tonight um with both a request and an invitation to the public. On November 29th of 2022, our community lost Genevieve Nass. Jen was a familiar and beloved face in Lunenburgg in so many ways. She was a physical education teacher in the Lunberg public
schools, operated a wonderful dance school, and could often be seen training on the roads around town as she prepared for her next Disney marathon. But for Parks, Jen was the heart and the face of the town beach for over 35 years. In 1987, Jen began working as a lifeguard
at the beach. She retired in 2021 as the beach director after 35 consecutive summers of protecting swimmers, teaching generations of children to swim, and creating a safe and welcoming place for families. Jen's dedication to the town beach was truly inspirational. And as the park commission evolved over the
years, Jen was always right there to ensure that the importance of swim lessons and water safety remained a priority. Her passion for the beach and the community never wavered. After Jen's passing, conversations began about how to best honor her extraordinary dedication. Members of the local Girl
Scout troop attended our meetings and made a heartfelt case for dedicating the beach house to her memory. Friends and community members also reached out with the same suggestion. And after thoughtful discussion, the park commission unanimously voted a few years back to rename the beach house the Genevie Nass Memorial Beach House. So
tonight, I'd first like to invite everyone to attend the official dedication ceremony on Monday, August 10th at 6 p.m. at the town beach. Um, please bring any blankets or chairs if you um would like to sit to watch that. Um, and we'll hope we hope that everybody would join us to celebrate Jen's legacy
and the lasting impact she had on our community. Um, and I'm also requesting tonight that the select board support um in an upcoming agenda topic um by joining the park commission and signing a certificate recognizing Jen's dedication. And I'll read that real quick. Um, the town of Lunberg proudly
recognizes and honors the remarkable legacy of Genevieve Nass for 35 years of dedicated public service as a lifeguard and later as beach director of the Lun Lunberg Town Beach. Through her unwavering commitment, leadership, kindness, and care for generations of residents and visitors, Jen made the
beach a place of safety, community, and cherished memories. In grateful recognition of her lasting contribution, the town hereby commemorates her legacy by naming the town beach facility the Genevieve Nass Memorial Beach House. Um, and there are spots on there. Hopefully you folks will support us in signing
that. Um, but there's spots for the parks commission to sign as well. Um, and lastly, um, since this all ties together, I'd like to take a moment to publicly thank Dillis and Roy for their generous donation of the beautiful new beach sign, um, that went up, um, this past week honoring Jen, we are truly
grateful for their generosity and their partnership in helping us create a lasting tribute to someone who meant so much to the town of Lunenburgg Park Commission. And that's all I have for tonight. Thank you. Thank you, Karen, for for giving us Jen's story and uh and for for
dialing in while on vacation. >> Thank you so much. I appreciate it. Have a great night. >> All right. Thank you. You too. Any other public comment? Uh not seeing any hands online. Any public comment from the board? >> Nope. No. >> Okay. We have no public hearing or
scheduled meetings. Um on to appointments, ratifications, and res resignations. So, the first um ratification of is of the town manager's appointment of Brian Fernandez as principal assessor. Do you want to address this? >> Yes. Thank you, Madam Chair.
[clears throat] Um I'm pleased to offer for your consideration the appointment of Brian Fernandez as the town of Lunberg's next assessor. Brian is coming to us most recently from the assistant assessor position in the town of Northro and prior to that had worked in the city
of Worcester. Um and so he began uh his municipal assessing in 2000 20 2018 and is excited about this next step in his career and excited to join the town of Lunenburgg. Um earlier tonight, the
select board um discussed an employment agreement um where we would uh offer Mr. Fernandez a step uh three at grade 15 and uh three weeks of vacation which was the reason for the executive session. Um, but I'm happy to entertain any
questions, but I'm excited that he is joining the team. >> Start date, >> start date is August 17th. >> Excellent. >> And to the public, I know I said this in the executive session, as to the process, uh, we had two rounds of interviews. Uh, the first included uh,
myself and the finance director and Brian Lefon, the chair of the board of assessors. And the second interviews were conducted with the HR director and Sarah Cammer from the board of assessors. Any questions? >> Nope.
>> Should we take the them separate motions? >> Do you care? Because there's another. Okay. >> Is there a motion um regarding the ratification of Brian Fernandez? >> I'll make a motion that we ratify the town manager's appointment of Brian Fernandez as principal assessor. >> I will second that.
>> Okay. Uh any discussion? No. All those in favor? I oppose? No. Uh motion passes unanimously. The second ratification is of the town manager's appointment of Michael Gail as part-time principal clerk. And again to
the town manager. >> Yes. Thank you. So folks may recall uh Michael Gail's name. Michael Gail was most recently serving um in a similar capacity uh for our conservation department. That position was eliminated uh with the uh FY27 budget cuts. Uh but
I am happy to say that Michael has found a new opportunity uh in the town of Lunenburgg working at the Department of Public Works and facilities department assisting as part-time clerk. So this is a 10-hour a week position and uh we think that he is going to be able to uh
walk right in based on his current experience with the conservation department >> and start date. >> Oh, do we have one? >> I actually do not know his start date. Um I I would have to check on that. Okay.
>> Okay. Any other questions? >> Is there a motion? >> Make a motion that we ratify the town manager's appointment of Michael Gail as part-time principal clerk. >> I'll second. >> Any additional discussion? All those in favor? >> I.
>> Uh motion passes unanimously. And our final appointment is for Mr. Oh, I'm going to not say your name right. Aceto. >> Yes. Oh yes. Um would you like to come up to the microphone? Um so Vincent
Aceto is here. May look familiar to the board. Um he submitted a volunteer application back in the spring for um a number of positions and through our discussion became very clear he has um a
background experience that is very appropriate for green communities. >> Correct. And so you submitted another application then for green communities. Correct. >> That is correct. >> Um do you just want to take a minute to remind folks of your your background?
>> So so I have uh background in HVAC. I have been doing [clears throat] HVAC for seven years now I want to say and before that I was doing plumbing and I also own a home with my wife which is a lot of
upkeep and trying to save energy. So, got a very broad background in HVAC, which looking at everything that I saw at the Green Communities uh last meeting, um looked like all stuff that I was
familiar with. So, >> so you've watched a few of their meetings, I take it. >> So, the last one I went to. >> You went to Okay, great. And had a chance to talk to some of Yep. maybe David Blat. Yep. Okay. >> And they uh forwarded me all kinds of
information and I reviewed that. So, >> great. >> Okay. Any comments, questions? >> Thank you for volunteering. Um I think this is a great fit for you and um I'm happy to see you as an associate member, learn a become a full member in the future.
>> Thank you. >> Okay. I will also thank you for looking for opportunities and and finding one that was a a good match. So, >> yeah. Thanks. Um, is there a motion? I'll >> make a motion to appoint Vincent Aceto
as an associate member of the Green Communities Committee. >> I'll second. >> Do we need to indicate the term? >> Yeah, term to expire. >> I think it's three years. >> Um, term to expire. The long do you have two vacancies for associate members? One
with a term expiring on June of 2029 and one with a term expiring June of 2027. Select board's pleasure. >> Is that okay? This June 2029. >> That's fine. >> Three years. >> I'll amend my motion to include 2029 to
expire in 2029. >> Okay, >> I'll second that. >> Okay. Uh, any other discussion? All those in favor? >> I. >> Motion passes unanimously. Um, you'll need to get sworn in by the town clerk at some point. Um, so downstairs,
>> yeah, you know where the office is downstairs. Yes. >> You come in on the left. Okay. Um, so again, thank you. And once you're sworn in, you can Well, you're it's a non- voting member, associate member, but >> yeah, perfect. >> Great. Thanks again. Have a good night.
>> Thank you. >> Oh, before we leave this topic, um, I just want to make a couple of of comments. We do have a couple of other applicants or people who applied. Um Melissa's in the process of working with them and the chairs of the respective
committees to try to, you know, see if there's there's still interest and and so you may see people more appointments coming. Um, and I also want to briefly comment on we did hear in public and I
received emails as well regarding um, our volunteer page some confusion about, you know, the links, the process, whatnot. um passed that feedback on to the town manager and
um she not only took some of my took all of my suggestions but went beyond and just recreated the whole page. So I think you're going to cover it more detail in your in your report but I would encourage folks um take a look at the page. I checked all the links they
all now work. Um if you have any other feedback there may be some more minor tweaking. I think we have to look at the form a little bit. I fixed it. Yeah, >> you fixed the form, too. Oh, I didn't look at the form. Um, so, thank you to the public for giving us feedback and
thank you to the town manager for hearing it and acting on it so quickly. Um, so hopefully this process will be even clearer and um easier going forward. And with that, I'll turn over for the town manager report. >> Thank you, Madam Chair. So, uh, my first
update, which was covered a little bit in announcements, is relative to the special town meeting. As was announced, the warrant for the special town meeting is open through Friday, August 7th at 5:00 p.m. The select board will be meeting to vote the warrant Monday, August 10th, and the finance committee's
public hearing on articles has been scheduled for Thursday, August 27th at 7 p.m. That advertisement for that public hearing has been sent to the ledger and they have confirmed that advertisement will run next week. 925 Main Street
request for proposals. There will be a uh site visit, a mandatory site visit this Thursday, August 6th, at 10:00 a.m. All folks who are interested in submitting a proposal for the 925 uh Main Street project, um need to attend
that meeting. If it is a rain event uh on Thursday, which it's not looking like at the moment, August 10th is the rain date. Um so if you are interested in submitting a proposal and you do not attend your proposal would not be considered. Uh all questions uh relative
to the project are due by or relative to the RFP are due by August 13th and all proposals will be due on or before September 8th. Uh so August 6th will give us a pretty good in indication of the level of interest uh potentially out
there for those uh submitting RFPs. As the chair explained, I um after receiving feedback from a resident regarding the town's volunteer application process and specifically that elements of that process were not clear from the website, um I endeavored
to create a new serve on a town board or committee page uh to better explain the distinction between recommended steps for prospective volunteers as well as the formal appointment process. The page includes information on the current vacancies. The reappoint form is now a
online form. So that's not a paper form and it has information relative to the reappoint process. There's information on temporary appointments to elected boards as well as the select boards uh board and committee appointment policy giving residents a single comprehensive source for uh board and committee
service. The former volunteer page within the jobs module has been retired. Um, and I've linked uh the serve page uh off of multiple sites, but if folks think it should be linked elsewhere, please let me know. Happy to do that. Um, our annual employee appreciation
event will be held on Thursday, August 27th from 12:30 to 4:00 at the Adult Activity Center. During this event, we'll be announcing our merit awards. So, thank you to all of those who submitted a nomination for an employee
to receive a special merit award. Uh staff rec will also be recognized for the years of service at this event. Um town hall, Ritter, and the adult activity center will all be closed during this time. Uh relative to project updates, I had
announced that a uh security system camera install was to occur. Uh that has now occurred. So Souar it has completed the installation of new security cameras at town hall Ritter the Eagle House and the DPW. This as a reminder was a
project from the FY25 capital plan and training on the new system uh has been scheduled for next week. Uh and in my July uh report I also reported that we had put out an invitation for bids for uh 100 Laura Lane uh sewer connection.
The town has rejected both bids. it received the low bid uh was rejected to fail for failure to provide the required documents and the second bid was over budget. Rather than go out to bid, the town intends to perform a portion of this work internally and hire a vendor
for the remainder. Uh the adult activity center and teen center flooring projects are now complete. Uh if folks have not had an opportunity to see the new flooring, please check it out. Um there are a few punch list items remaining but there is
substantial completion. Uh current recruitments the assistant town manager position uh 40hour per per week position. The first round of interviews have been completed. Three candidates were selected for second round interviews. Two of those
interviews have been completed uh with the third to be completed tomorrow. Uh, in the first round of interviews were the HR director, the building commissioner, the police chief. I believe that's all. I feel like I'm
forgetting one person. And in the second round of interviews were myself, the library director, and the DPW director. The fire chief position has been posted internally, as you're aware. Um, that posting is now concluded. I'm meeting
with the current fire chief tomorrow to talk about next steps for the process and we have a 40-hour per week police officer position posted board committee and commission vacancies. There is one vacancy on the conservation commission
uh with some interest being shown in that position. Uh there is one plus vacancy uh on the cultural council as there can be a a greater uh number of folks that serve. Um there are now only
one associate member vacancies on the green communities committee uh as opposed to the two that are printed in my report. Congratulations. Uh historical commission has two vacancies and the personnel committee has two vacancies which I'm going to circle back
on in a minute. The public access cable committee appointed uh committee has one vacancy. The trust fund commission which is an elected position has one vacancy and the zoning board of appeals appointed has two um associate [clears throat] member vacancies. Um the
board uh has received communication uh from myself from Mark Terry relative to the uh personnel committee specifically and their charge and in that communication uh there is a section about the bylaw and the number of members and the number of votes required
for uh any action to be taken. And so what's different about uh the personnel committee is there is a requirement that for any action to pass there needs to be three votes in the affirmative. So it's not a quorum of members present there
needs to be three affirmative votes. So currently with only three members um if there is one dissenting viewpoint that makes it all the harder. So now that the personnel committee has been stood up um it's even more important that we fill those two vacancies or at least one thereof. um otherwise all votes would be
have to be unanimous. So I wanted to give a special call out to that if folks haven't seen that. And that concludes my report. >> Okay, thank you. >> I did have a couple comments. Uh one was do we need a liaison for the personnel committee now that they're active? I
didn't know if we needed to uh go back to that. >> Um >> trying to think did we have one? >> We'd have to look back at >> Yeah, it's been a while, right? >> It has been a while. And then I I do appreciate the uh the interviews. We've
talked about interviews a lot tonight, but that they've been done in groups um with multiple people. I think that's important. Um I did have a question about the the project that there was rejection of two of the uh the bids and
that could you I don't know if you can go into more detail of how we can actually go about the work and then have a vendor for the remainder of the work. Is that something that we can commonly do and not have to go back to bid it again? >> So, we always had the option to do this
um to do some of the work internally and to bid a portion of the work. Um and so when the bid came in high, the second bid came in high, uh we reached out specifically to legal counsel to ensure that there wouldn't be an issue with
rejecting both bids and doing that. And we were told that that would be a fine approach um because we could always have done that that work that way. Um so and this project is a uh connection to a home. Uh this was supposed to have
been done according to the building plans years ago. And so there is a certain budget for that. Um and the high bid was outside of that budget. But we would have had a problem if we accepted the low bid with the missing documents. >> Yeah.
>> I had one question. Are we um allowed to attend the employee appreciation event and the merit awards? >> Yeah, I think it would be great if the select board wanted to come for that part of the employee appreciation event to see the recognition of the employees. Um, I will we right now we have a 12:30
to 4:30 time block with you know with with not much more filled in. So I will I will uh hone in on what time that will be and we can schedule that. Um >> we're going to start right off the top with food um and feed everybody lunch
first and then uh have some relaxation uh some team building games that you know some people really enjoy and some people find miserable. Um, it is a Hawaiian theme, I will tell you. So, if you have there will be there will be a
contest, but if if the board wants to, you know, dress in kind with the staff, Hawaiian is highly encouraged. >> Thank you for asking. I would be great if if some members could be there to see the staff. >> Let us know that the time frame you think would be good. >> Um, because now I'm able to go to these
types of things during the day. >> Okay. Any other comments, questions? Okay. On to new business. Uh, first item is a vote on the location on lower common for the revolutionary war memorial um that's being installed by the historical
society. So members will recall um I believe it was maybe the last meeting uh they came before us. Um it's about a 10 foot by two foot foot square um 10 foot tall uh
monument uh recognizing the um those who were in the revolutionary war from Lunberg, right? And wanted to put it on the lower common and we voted lower common with the exact location on the common to be decided after a site visit. So that site visit happened
today. Um, Brian was there. I was there. Uh, Chris Ruth, Bill Bernard, Ann Nelson, um, Mr. Slatterie, and did I say Bill Tyler? Um, went to to
scope out an exact location on the common for this uh, this monument. And it is I'll try to describe it. Brian, maybe you can help. If you were on um what is that? Whiting Street and looking
at the gazebo, it would be there's a tall tree which we actually identified needs to come down. >> Yeah, Chris identified that it would likely be coming down soon. >> Yeah, either mother nature's going to bring it down for us or we will proactively take it down. It will be to the right as you're looking at the
gazebo to the right of that tree in line with the gazebo. So, um, everyone, Bill, Bernard, Chris Ruth, you know, was saw no issues as far as lines of sight with traffic, uh, mowing,
maintenance of the common. Um, so I don't know that a vote is necessary, but votes are always good. And I know M. Tyler would appreciate just to put a nice bow on this and have a vote on the exact location.
So I don't know Glenn if you have does that make sense the location y >> roughly there. [laughter] >> Yeah. Just look for the tall tree >> right next to the >> tallest tree and it's >> right next to the pine. Yeah. >> It will be away. So if they end up just
grinding the stump from that tree, it'll be fine. Um okay. So if there's a motion, we can um finalize our vote on the location. I'll make a motion
to approve the location on the lower common for the Revolutionary War Memorial being installed by the historical society uh between the gazebo and Whiting Street in line with the gazebo as outlined by the historical society.
>> I will second that. >> Okay. Any further discussion? All those in favor? I I >> motion passes unanimously. Um great. I think they need to give a year notice to have this um constructed. Um okay, next item is
regarding the town beach house dedication. So, as the previous speaker noted, we do have um certificates here to sign for the dedication. Um there are two copies. They're going to hang one in the beach house and give another copy to
the family of um of Genevieve. So, uh previous speaker read the certificate um in her public comment. And just a reminder, the dedication ceremony is Monday, August 10th at of
course the town beach. And again, I also want to publicly thank um Delis and Roy for um their contribution of this sign which also has Genevie's name on that is on the side of the beach house. So, do I have a motion? Um again, let's
just vote on um certificate of recognition uh for Genevieve Nass. I'll make a motion to approve the certificate of dedication for ceremony of town beach house dedication to
Genevieve NAS on August 10th, 2026. >> Second. >> All those in favor? >> I motion passes unanimously. I'll pass these down um for everyone's signature. My signature is the certificate looks much nicer than my
signature. >> [snorts] >> Um, okay. Next item is a discussion on the Lunberg Municipal Building Design Committee meeting that we had last week. Um, it was a joint meeting. We had a workshop with them and they
also had a meeting last night. So, I don't know if there's we did see the um the chair of the building design committee sent us the motions and votes that occurred last night. Um, I could read those quickly
for the public. Um, let me pull it up. Okay, so there were three. The first one is about Brooks House. The Lunberg Municipal Building Design Committee determined that there is no mun
municipal use for the Brooks House. that the select board can decide how best to utilize this property and that motion passed by unanimous vote. There were two motions made regarding TC Pacios. The first was that the Lunberg Municipal
Design Committee finds that TC Pacios in present configuration does not work for any municipal town functions. That motion passed with a 5 to1 vote. The second motion was that the Lunberg Municipal Building Design Committee
believes that TC Pasios may be able to support community activities. This will require additional evaluation to determine if the building is capable of supporting community activities in the present configuration and that passed by unanimous vote.
So, um, Brian, you were there, right? >> Yeah. And if you want to add >> I think a lot of it too was there is the food pantry, there is the gym where a lot of different groups are using the gym whether it's the the the club um the
senior citizens uh the pickle ball, the volleyball, uh the voting even but uh that there's a community use and I think the discussion was that the citizen should have the right to vote whatever
that price tag is if they want support keeping that building and paying whatever that price is, but having that option for the the citizens to say, "Okay, this is what it's going to cost if you want to keep this building going." Um, and I think the discussion
also included that at the same time at that same town meeting, we should also give them options, right? We got to give the community options and this should be a vote to demolish and there should be an article for de demolition. price tag on what that could entail and then if
they want to keep it, this is what it would entail. And I think a lot more articles too on what we can also do with the municipal buildings, what we're going to do with Ritter and we're going to do with town hall. So, kind of lay it all out for the voters and
>> give them options of what they can do. Can you um speak more to the the sentence in the motion that this will require with respect to TC Pacios >> um and community supporting community activities? This will require additional
evaluation to determine if the building is capable of supporting community activities in the present configuration. So did you talk about the additional evaluation that's needed? Like what does that mean? >> Yeah, more I think it's more of the cost. Yeah. of what what it's going to
cost to put on the new roof and [snorts] update whatever it needs to get updated. All the costs associated with actually if the citizens want to keep the food pantry going in that building what it's going to cost and even keeping the gym for >> so pretty much as is like bare bare
minimum to keep those functions. I think it's going to be that cost, right? If if the citizens are going to be paying, it's probably going to have to be the lowest possible cost >> and try to get them to approve it if that's what they want. And I think we kind of had talked about it before and I think even the municipal building design committee had talked about it before.
It's it's a big price tag, but they're saying we should have the voters at least decide that, >> right? And I think that's along the lines if you have another Warren article that says demolition, it's giving them the options of what path they want to take versus just throwing a demolition
article out. >> The focus is really on the gym and the food pantry. So the what is that? The east wing, the right side of the building. >> Yeah. Southeast. Yeah. >> Um and so the the back part is already >> That doesn't seem to be much. And then
where Shapiro was on the left side as you walk in that that's >> it didn't seem like a strong desire to keep >> that space >> cuz maybe I don't know this probably came up last night because Dave Blat was at TCP yesterday. You
probably heard about the rain and water. >> People were always Yeah. the rain and the water. >> Oh no. It was quite something. >> Yeah. Um >> this was a >> this was new. >> Yeah. So, Madam Chair, if I may, um I received a call yesterday from Chris Ruth in the morning um saying that there
was very active leaking in areas of the building that had not experienced active leaking. So, we saw in the decommission section what we expected to see substantial amount of water on the ground and active active flowing.
However, what was a new wrinkle um is that there was and I do have some video if you want me to circulate it to the board, but um in the gymnasium roughly a 5 by8 section of water on the floor. When we were looking at that, I could
hear water running and turned around there was active water flowing down the there off of the gymnasium. There's a set of stairs that goes up. There was active water flowing down that set of stairs, running down the set of stairs.
There was um in the old room that was people refer to it either either as the stage or the lunchroom depending on their experience in the building, the staff lunchroom. Um but there is there's a tile a ceiling tile missing. So we are
able to see up into the rafters and there was very active water pouring into the HVAC unit into the gymnas running through there and then running directly into the gymnasium. So um Chris Ruth also called me this
morning following the meeting last night and so I asked him what do you understand next steps to be in in terms of what you you need to do now and he said that he was really looking for this board to give him some more direction. I said, "My opinion is that likely the board is going to need information
beyond just the cost of the roof." And so, um, I said, "If you could separate out for us what would the cost of things that we would have to do in order to
retain portions of that building, things that we should do. Um, because it's well beyond just the roof. The roof is really just in order to preserve further degradation. Last, I say this all the time. People say, "But we don't care
about the decommission section. We know that the roof is bad." The decommission section was actively used by staff until June 30th of last year. It doesn't take long for it to go from not bad to
horrendous. I do want to make it clear that there is no operating budget to keep this building open in the winter. Operationally, this building is still closing and we will not be heating this building for the winter. Um so whatever
we do um and bring to the town, there will be a pause in the services that occur at that building. Um so I don't know if was that clear to the committee in your discussion last night? >> I think it's clear the state of the building to the committee. I think that
>> but that that the operations would even if they are to resume it sometime they're ceasing for this winter. >> Yes. Okay. >> I think that >> if the community wanted to get a space for the food pantry
>> cuz it's going to be could be many years without that a space for the community uh food pantry. They wanted to give the citizens the option to have at least a vote on it. >> Whether it's 10 million, 20 million, whatever, give them that option.
If you really care about this building and you want to keep this building, but I again I I support demolition. I But I think I see the path of giving the voters the choices and giving them options. And I think it was kind of our charge was to give the community
options. So, I supported the vote that gave the community options to vote for this if they wanted to vote to put a new roof on it maybe in the future, whatever, and start the building up again. >> Madam Chair, through you to the board, um I would like to continue to charge
Chris with going down this path of g getting that number. Um, I do and I'm not asking for this decision tonight, but if ascertaining that number, the the closer we get into reality, you usually have to start bringing in outside
people. How much, if anything do we want to spend on um, consultants to get quotes? And I'm not saying that that's a large amount of money, but how much of this is going to be done? Do are we looking for and again I'm not looking for a decision
tonight so please consider this. Are we looking for um our facilities director to give us his best cost estimate based on his skills and experience in the field? Are we looking for the facilities director when appropriate to seek outside resources in order to own that
number? And if so you know kind of how how far do we want to go with that expenditure? We do have um at town meeting we had voted uh last fall uh to have a project estimator line. So there is we used free cash um
just >> in order for this to um >> but I think that we need to have some thought put into do we want to do this completely with internal staff if it's appropriate to bring in professional estimators. If the answer is yes, how much do we want to
spend on getting that number? Wasn't that article and I don't remember how specific but I remember it being >> held for capital well this would be this will be a capital project >> not a borrowing that's what I'm >> it's it's still a capital project it's still a project over $20,000 regardless
of the funding source >> is a viable option >> well that's why I wonder too if we can get articles ready for the fallon meeting on this so that >> if if it did go the direction that we needed capital for these whether it was demolition or >> the issue with that is You're bypassing your traditional capital planning
process by doing that. Your traditional capital planning process occurs in the fall. Um where I haven't even other than informal get ready. I haven't put out the capital projects due by yet even. So capital projects
I was going to do them early and due by end of September. Um but they're considered really in the months of October to December. Um, so it would be bypassing the traditional
capital planning process to >> what if there were articles for the September special town meeting? >> I would discourage this from being on that warrant. >> I think that this warrant is already can
is already confusing with two articles on it. um potentially a third coming in. Um and I don't know that we want to cloud that any further >> and I don't know if we have the runway to >> well I >> to do any
>> other than a straw pole you you don't have any you don't have any capacity other than you you would be taking straw holes. I also worry with this the special town meetings they're they tend to be lower attendance and getting the community input with so few I mean
annual town meeting absent an override question is generally what 200 300 people some is that what it was before >> there's I've only been here when there's been override questions so [laughter] >> I just don't want to put it off too um
but again I I support the demolition but I think spending is little to zero grow on saving the building and and using our experts and our expertise within in-house I think would be important. Um I would be open to the possibility of using the consultants for the demolition
estimate. Uh if that helps but if we can do it in house too, great. But I think we still keep continue down the demolition path. Um but have that vote at some point for the citizens to vote on whether they go demo or whatever that
price tag is to save a certain portion of the building. >> I think I mean >> we do it. >> So if Chris Ruth is going to do some estimates of his own and thing I think the more you put into a building it triggers other things right like this
this TCP is not ADA compliant. The sprinkler system is not up the co, you know, that's what he need water. You can't drink the water that's there. >> The roof does not trigger ADA compliance. >> Pretty much anything else does trigger ADA compliance. In our conversation this
morning, even just about something there. There's major systemic problems with all of the the different system types in that building. But one of them being the boiler, right? We know that we have we've heard of this but it's an
oversized boiler that used to heat not only that building but another building right it the heat heating system ran underground um it's built on window it's one of them's running on currently Windows XP um and can't progress further than that so does it
make sense to repair that probably not but we can look at putting a much smaller system in that is more appropriate to the much smaller footprint um that he should be able to handle Well, um, but if the board wants to continue to think about, you know,
what level I think I've had some feedback from you, uh, Mr. Leighton, but, um, what level of expertise, uh, you're looking for in helping to develop the quote that we would want to be bringing to town meeting, that would be informative
>> because I think regardless if you're if you you went to town meeting to the voters to take the building down, you're going to have to sell that as well. And part of the problem that we've heard is the discussion and I am looking forward to the discussions of the municipal building design committee. They seem to
have a lot more traction now in direction. So I do look forward to those conversations. But it's you're just went to town meeting and said we're going to knock the building down and it's going to cost two or $3 million. It's not that simple. we have to you'd have to sell that as much as any other project because there
are discussions and concerns about the usage that will be um unmet and I think that's a lot of what Mr. Skullbrini was talking about in that in in saying that he was in for or against uh the decommissioning or destruction of of the
building. But it it's going to have to be the the voter is going to have to be educated that we're not going to knock down a a um a gym, some um offices, and a cafeteria to be met next year with us wanting to
build a gym, a building with some offices and a cafeteria. So, we have to make sure that all the plans and needs uh and demands of the of the town cannot be met under the with that current building. And so, I you know, it sounds
like we would need to get some professional advice and guidance on that. But again, those are the conversations I'm looking forward to hearing from the municipal building design committee. And you know, it's it's I don't think it's as simple as going to the voters and saying that, you
know, us government feels so we should knock it down. We're going to have to convince the voters that that's the right move. >> I I would be remiss to say that this decision may be made for you at some point by the building itself. >> It hasn't already. >> Yeah. But there I don't think it has
yet. But this I do not know what this winter is going to bring. Well, my worry is too like I was in the building in April and the gym was fine. But now with leaks like it's it can't be that far away from the cafeteria now at this point. >> Yeah, I was I was there yesterday
morning. So when I got I got there about 9:30ish. It had it was not raining outside anymore. >> It was not raining. >> Um and by the time I think I was there for like an hour, hour and a half maybe. >> It's just a matter of of you know if you're convinced it's one thing, but to convince the voters is another. And the
example I used before is it was probably a year or so ago where as you know a little over a year but as a a engaged citizen watching I was convinced the building needed to come down but then next thing I hear they made a lease to put kids in the building from Shapiro. So I was like okay what's that all
about? And I didn't know I think that's >> yeah that was to to address that plainly. that was we had lost the revenue from the school department leasing the building and we didn't have and we did not have sufficient funds to continue the operations of the building.
So we had other uses in the building at the time. Uh and we leased those classrooms on um on the side of the building that was frankly um not leaking. >> It was correct. That was the side.
>> I fully understand the financial decision. I'm just saying from a from a public standpoint, that's what we have to overcome. We have to we have to convince the the voting public that whatever the cost is to demolish the building if that were the decision is
the approved decision. >> To be clear, what I am saying is the decision may be made for you because the roof >> I understand that >> the roof may I don't know what I don't know what the snow is going to be. I don't know how much additional damage
has happened because of all of the water that is on that roof. The temperature, the heat, wet, heat, wet. It's not great. I just am saying that you could have there could be a time that I am sending a message to this board saying
we have a partial blast in the roof. >> Understood? No. And I think demolition too is going to be a challenge. It's it it can take years. We saw with the primary school, too. like it's not a slam dunk that we're going to get it voted to approve and spend lots of money, but we'll have to have those conversations with the town and continue
to have the conversations. >> And tell me if I'm wrong, but the way I'm I'm thinking right now is whether it's demolished or renovated. The we are going to be years without having
a place for community services like like the gym and the food pantry. that's there. Now, >> let's say if the decision was that we were going to go to town meeting in May with, let's just say, a roof project.
That project, the earliest that it could go out to bid would be July. >> Uh whether or not we could get somebody in during the construction season is a question mark. I I don't know, frankly. Um, so it would either be a project that
would be the roof would be done in the fall of uh 2027 or the spring of 2028 if we obtained funding at the May of next year town meeting. That obviously doesn't account for any other systems that we would be
addressing at the same time. But just the roof alone, if we have funding or any project frankly, if we have funding in May, July 1st is the earliest that a bid could go out and then depending on a number of factors um for construction
time, you know, I I don't know without >> could could the demolition occur through capital planning throughout multiple years in small >> parts? Sure. Yep. Could be broken up. Yep. Like you could have a situation
that we're bringing just the asbestous remediation for example of the decommissioned wing and the likely to be decommissioned wing, >> right? And we're bringing that forward with the roof repair and then we're bringing take you know this wing off and
that wing off. Sure. It's the critical thing is the decision around the roof because again if we don't preserve the building's envelope we're going to lose the building. >> Okay. So
>> Chris Ruth is looking he can do some >> I talked to him this morning about those would be the next step >> estimates >> and we will talk specifically about what those needs versus wants are when ADA what is when is ADA triggered what is that going to trigger
>> can you include some kind of timeline around these things too just >> sure >> you know what I mean um like you just stated the roof wouldn't be able to get started until 20 couldn't go out till July 2027, you know,
>> and obviously if you want to have it open the winter, you need the heating system work, you know, just not exact, but just kind of map it out. Yep. >> Of where he thinks these things would fall and then I mean we'll have a a full board after
Saturday. So, um >> yeah, we should definitely have this on the agenda in the future. >> Yeah, we'll keep it. We'll add um municipal building just general discussion. We'll keep that running under old business. >> And I think we were planning to schedule a tour. >> Oh yes. >> Yes.
>> The week of August 10th. >> Um uh [sighs and gasps] yeah, and I did confirm with the chair of municipal building design. He said, "Go ahead and schedule the tour." And We're still interested in touring
despite the Yeah, they still >> Are you both interested? You've been in there, but >> I've been in there. I'm hesitant to go in some wings. >> You won't he I don't think Chris will take you to the back. The decommission part. >> He'll take you to the decommission part. He won't take you in the library. But he wouldn't take you in the library.
>> Okay. I mean, I couldn't walk through it yesterday because I had sneakers on and it was almost ankle deep, the water. Um, and it smells um >> it had an interesting um gaslight
>> chemical odor. Remind me of like the new carpet smell. >> Um, do you need possible times and days? >> So, this will have to be a posted meeting unless >> Oh, really?
>> unless there's no discussion whatsoever and we just post I think we should post the tour nonetheless. Um, >> okay. >> I think that that's a good I think I think it's a good practice. >> Yeah, it just we need the 48 hours.
That's the only >> Yeah. >> Um I know there is one Wednesday afternoon. I'm not available. >> I'm not available on Thursday. >> Yeah, I'm not available Thursday. Friday.
>> I was going to say Friday. Um, and then >> what about the 11th? >> That's fine. >> Tuesday the 11th. >> That's fine for me. No, >> that's fine. Obviously, we can't speak for the two new members. Um, but it's
possible they have full-time jobs, >> right? And so daytime, I know your your daytime availability is about to run out, right? >> Yeah. August 20th it runs out. So, would it I know um Chris had requested it during business hours. We could, you
know, possibly do 4:00 to make it as late in the day as possible. >> I can do anytime except Wednesday afternoon. >> Yeah, I'm very open besides Thursday. >> I'm just thinking for the members of the municipal building design committee, too. If we pushed it towards 4, it's
later in the afternoon. >> If that's okay with Chris, that's fine with me. >> I'll confirm with Chris. And if that's okay, you'll see a calendar made in a posting. All right. >> Okay. >> Do Tuesday at 4. >> Are we doing just TCP or TCP and Brooks House?
>> What the board would like to do? >> I think the the select board should see the Brooks House. >> I have seen the Brook House. >> Oh, you haven't? I have. >> I have to. >> I have. I' I've seen it just a few weeks ago. But >> would you like to see it together with the >> building design committee? >> Yeah. I did not see it with Chris. I saw
it with Don. >> Okay. I would recommend seeing it with Chris. If Chris can do it, I would love to set up the Brooks with Chris. >> I enjoyed my tour with Chris. >> It was informative. >> And then I know uh later we're going to be touring all buildings, but
>> ideally, yeah, for a different reason. Um Okay. Um this kind of bleeds into goals, too. But so you have enough information to take back to Chris now and we'll keep talking
about it as um as >> probably will be a I I agree probably a standing agenda item. >> So something certainly for capital planning and then we're looking for an article for the May town meeting annual town meeting.
>> I I don't think that you're at that point yet. I think at this point you're at >> but we don't have to do anything for November Tom especially. >> I think at this point you're at keeping this agenda item >> okay >> on weekly and receiving updates as they come and I think you might want to be a little nimble in making those decisions
and not committing to a timeline this early. We're only in August. So I think >> well it sounds like we're not doing fall time. >> But if if the November I think November it depends on what you want to do at the November town meeting. If you wanted to do some articles, informative articles,
I think that you you would have that option. >> Potential there. >> I haven't seen kind of like a non-binding straw poll kind of voting. >> Yeah, I would like to draft some for a volatile meeting >> like the Brooks House is really a >> and this comes off a storm water too.
Often we talk about it'd be nice to to get, you know, >> let me talk to legal council and see if there's um you know, a standard kind of straw poll format for town meeting. Yeah, it's not a vote. It's it's just a we have you here, let's talk about it and get a poll.
>> Yeah, I I I was starting on some language even for the the demolition too of like getting a straw pole if if they would support demolition. >> I will report back. Okay. Um, even just to have the the town vote to
authorize the select board to prepare a demolition plan. That was kind of what I was kind of getting at for an angle. So, it wasn't financial, but it was just kind more of like a do you want the select board to start making a plan for the demolition as an article. >> It's kind of similar to that non-binding
referendum type vote of the Brooks House, right? that that we're advising the this town meeting is advising the select board. We would like you to >> start pursuing >> start doing X or Y. Yeah, sure. >> Okay. Is there anything else to talk
about this evening on that topic? Okay. Okay. Old business. So, um, our FY27 goals. So, Brian, you said you were set with >> Yeah, I was already all set. We We had talked about those changes. I made those
changes and >> Yeah, I'm good. >> Yeah, I'm good. >> Glenn, you >> did any changes, Glenn? >> Yep. >> Did you change anything? Okay. There is something that came up that I think we might want to consider adding. Um, and
it's around it's regarding the opioid settlement. So, this we haven't I don't even remember the last time we talked about this. It >> it was um >> it's been a while. >> Well, I I can say it was with my first board here. So, it was >> it was prior to the annual town election
in 2025. >> I remember talking about it with Carter. That's how far back. Um, and was it a couple of weeks ago, a local news channel had a a story on or video or real or whatever on social media that I
um I don't remember if it was a state rep or senator um proposing a bill to set a deadline for spending this money. So, I don't think since I've been on the board, I can't recall spending any of the money that we've received. The town
of Lunenburgg has not expended any of its opioid funds. Um to date we have approximately $295,000 on hand. >> Um >> and we we receive um funds annually, once a year. Is that correct? I think.
>> No, not annually. Multiple times throughout the year. So >> Oh, multiple times. I thought it was just once a year. >> It depends on the different um settlements. Each settlement's different, but you have in your meeting folder the estimated payments. By 2039,
we are anticipated to receive $722,000 total through opioid settlement funds. >> Um, communities have taken a lot of different approaches as to how to expend these funds. Uh, some have uh partnered with other communities to put on
programs. Some have donated their funds uh to eligible entities. Some have utilized uh technical assistance that's provided through uh the attorney general's office. Uh some have formed
local task force. And so when the chair brought up that she saw this uh this news reel, um obviously it's legislation. We don't know um you know if that's going to go anywhere, but nonetheless, it inspired the conversation that perhaps the select
board wanted to consider uh adding to their goals for FY27, how to tackle what to do with this uh with these funds. Do you you know and whether or not you want to delegate that to a different group or delegate that uh
to myself to the police department whatever whatever path the select board is inclined to take we need to start charting a path towards expenditures. >> Yeah I think we should have a plan >> correct and >> about what to do with these funds >> because they could go for very good
uses. >> The really the the uses are incredibly broad. Yeah. >> So, you know, there's some communities that have done um active treatment plans, you know, where we're actively sponsoring
folks to go through different programs. Um some have put the funds towards prevention uh through education programs for all sorts of populations. Uh some have used it for public safety, for
different supplies. um you know so really the uses are quite broad uh but they do need to be opioid related. >> My initial thought is I I would love to work with this and and continue work on
this. I don't think it's needed for a goal and I also would add that I do want to hear from the police chief about this too but I I would love to see it on our agendas but I don't think it rises to the need of putting it on the the goals. >> Yeah. Yeah, I thought it sounded like a
great idea to have it as as a goal, but whether we have it as a goal or it's under our policies and you know, as long as it's done. I mean, it definitely should be should be uh a plan should be developed. Yeah, I think I've heard it come up maybe even with
Heather, you know, two, three times in a time the year time I've been on the board, >> but nothing's happen and it just cuz something else comes up and this falls falls off. Um I am
my initial thought was leaning towards delegating this to I don't know if it's town manager office or you know something um with with like select board you know
approving whatever plan comes. Yeah, I know like the Nishoba Associated Boards of Health um have some member communities that have partnered together under the direction of Nishoba Associated Boards of Health. So really is we could have presentations by
different interest groups come in to help guide how this should go. We can stand up a committee that helps to advise um you know perhaps a committee could include folks from board of health, council on aging, schools,
police department, uh fire department, people who have been particularly impacted by substance uh use and abuse, um residents at large perhaps, but really it's very wide open and [clears throat] so I think we're just going to need some
I feel like I don't even know all the current resources that exist. I mean, fortunately, I consider myself lucky that I don't know cuz I haven't needed those types of resources. But, um, so I don't even know what already exists. I'm hesitant about creating
something that will have additional overhead and, you know, standing up a whole committee, you know, creating more work if something already exists that we could participate in. I recall when I first came um I had a conversation after
a discussion at the with the board um with the police chief around using the funds for the clinician. >> Um the clinician is grant funded at the time. Um but we would not be able to support 100% of the clinician salary uh
with these funds. Certainly not 100% of the work is opioid related. But um there were board members at the time who thought particularly that um direct um direct services uh were the more appropriate path and then that's just
kind of where that landed. Didn't progress much further. So maybe something to to do is to bring in people who know about these resources already or
>> or in the process >> whether it's Nishoba Health or you know to to educate us about what's out there what we could >> tap into we could >> um that might be a good first step. >> Yeah. hearing examples of what other communities have done. I mean, it sounds
like a lot of them may have had a jump start and then how successful they were. And I think the police and fire chief would be a good resource. >> The clinician was the first thing that came to my mind, but um
I do remember discussions in the past about treatment, direct treatment versus um prevention. Yeah, I think treatment for Lunberg residents would be important, but again, I I definitely want to hear from the experts. >> Yeah. Um, okay. So, Brian doesn't think
it it needs to go on goals. Glenn, >> I'm fine with it going as a as a goal. >> Okay. >> I did see the the dates that we started receiving payments in July of 2022 and sounds like we >> will continue receiving payments until 2039.
Just to throw that out there, too. >> Yeah, I guess this bill wouldn't impact incoming payments. They may just put a cap >> or 20 things. >> I don't know. I mean, it's it's legislation, so it could be modified multiple times. U might not even go anywhere, but nonetheless, it was it
brought up the topic. So, >> yeah. >> Um Okay. I mean, I'm okay leaving it off goals as long as we commit. I don't want to lose sight of this again. Um because it hasn't. So somebody >> No, I think too that you're going to be
here for a while, so we could always add this as a for next year. [gasps] >> Um, >> you always think about, oh, what could we do for goals next year? And it's like, oh, you could always get this on the back burner for >> somehow we there's always there's always something >> there's always something to do. Um,
okay. And we can we can again talk about it with the other members, too. Um, so if there are no changes to the goals as they currently exist, um, we can, if you're ready, we could vote
on them tonight. Um, I once we have once the election is over. Um, I already planned on, you know, sharing the goals with the new members. Uh there was something else I wrote down that I to try to, you know,
get them up to speed on on where we are with everything. Um but they will be public. They will be online >> once we vote on them and we can discuss and modify. They it is intended to be a living document. I do have a note for like January to review
go progress towards goals. So, um, if we don't do it before then, I do have a reminder for January to formally do that for select board as well as town manager goals. >> I'm ready to vote. >> Okay.
You want to make the motion? >> I'll make a motion that we approve the FY27 select board goals as presented. >> I'll second. >> Okay. All those in favor? >> I. >> Motion passes unanimously. I will work with Melissa to get this on nice letterhead and then we will get it
online. Um, town manager goals have to go online as well. We voted on those already though. Okay. >> Okay. The next old business is the September 3rd special town meeting. >> Um, I just put this here. Bless you. As
so we could discuss it since it's on the agenda. I don't really have anything to say other than as I stated, the warrant is open until 5:00 p.m. on Friday. Um, so we can accept articles up until that time. We will be meeting on Monday the
10th to vote on the inclusion of the articles and the order. So there is a draft warrant in here. So, I actually want I need to switch the drafts that has the old >> Okay. >> I think.
>> All right. So, don't open it yet. Um, so we're trying to get everything primed because on the 11th it has to go to the printer. So, we have town manager's been trying to line everything up so when you know we take a vote, it's it can go off to
the printer or whatever the next step is. Um, as a reminder, citizens petitions are include. We don't have a choice. They are included in the warrant. It's um the other articles that come in that um
select board votes to include and and whether or not to recommend approval >> and the order of the articles on the warrant. >> Okay, it should be now. Yep. >> All right, let me refresh this. >> Uh the one with the 84 date, I assume, right? The old one's still there, at
least on my end. Okay, so right now we have and this [snorts] is just a preview. We don't have to decide because obviously we could get more articles in this week and we will be, you know, formally voting on this on Monday. Um,
so we have article one as it's in this draft is actually the school committees article. Correct. That has the dollar amount. Article two is the citizens petition. >> Correct.
>> That does not have a dollar amount. Just uh raise an appropriated sum of money. So the the amount would need to be in the motion if that this is why it kind of gets a little messy. Um and so that's all we have
right now is those two articles. Madam chair, I did hear that there is a petition being collected relative to um the use of certified free cash on athletics. uh to the extent that is going to be submitted, there is no
certified free cash. Um free cash uh at the close of the fiscal year is not certified until it goes through the DLS process. So to any of those that are listening that we're planning to submit an article to appropriate free cash, free cash is not available for appropriation until it's certified by
the state. Doesn't mean that an article can't be submitted. uh it just means the action at town meeting on that article uh may not be able to be taken if free cash is not certified by September 3rd and I can't imagine a case in which it would be.
>> Yeah, >> that's FY26 free cash. >> Correct. >> Yeah. Okay. So, those are the things we'll need to talk about on Monday. Anything else. We going to print the booklets
inhouse, right? To save some money. >> I think it's only going to be a couple pages. So, um just feedback from the board. Does this look to be the appropriate order um to keep the school departments number one in the petitioned article number two?
>> Yes. Yes. >> Okay. All right. Thank you. So, if any um if any additional articles come in, I will put them below. um for your consideration. >> Okay.
Anything else on that topic? Okay. I think we put the public comment out of order. We'll move that to the end. [laughter] Um minutes, warrants, action items. Uh,
we have six sets of minutes in our folder. Um, have members had a chance to look at them? >> Yes. >> Are you ready to um take action on them tonight?
I'll make a motion to approve the minutes from May 3rd, 2025, November 18th, 2025, April 7th, 2026, April 14th, 2026, April 21st, 2026, and May 2nd, 2026. >> Second.
>> Any discussion? All those in favor? >> I. >> Motion passes unanimously. Um, just as a heads up, I'm going to try to get you're going to see like six, seven sets of minutes every meeting we have. Um,
I'm trying my goal is to get through. So, I'm working backwards from end of April back to January. Um, and my goal is to complete all of those for 2026. um this month,
maybe September. Um except for joint meetings, tri boards, and executive sessions. Um and then there are some from 2025 and I don't know if they go back to 2024. I forget. So just as I'm going to drop
them in as soon as I've got them ready to review. So um you don't have to read six or seven sets of minutes the night before our meeting. So, just as a heads up, you're gonna hopefully see a bolus of minutes um going forward for the next several
weeks. >> Thank you. >> Um >> yes, thank you, [snorts] Madam Chair. >> Yeah, you're welcome. Well, I I am getting some help from Hey Gov a little bit, but it's not perfect. It's doesn't
even get gender right sometimes. Um okay. Uh do we have any committee reports? >> I do not. The school committee met on July 29th. Uh they did have the football boosters come in. Uh they had um they
were willing to donate funds to support the football team and cheerleaders uh for the buses to the games. So that was uh that was nice. Uh the music uh aers also made a donation.
Uh they talked about the warrant and they also talked about Turkey Hill. the cable advisory committee met. Uh we first met on July 23rd. Um very intro uh meeting. Uh Steve Arshambo was uh
elected chair. Uh we talked about getting the lawyer, the the town manager uh helped us with those discussions and it's kind of new because it's a 10-year process, so it's going back. Um so that's we're working on that. Um and
then we're meeting on the 13th. the Luna Municipal Municipal Building Design Committee met, but we already kind of talked about that. And we're gonna be meeting again on the 17th. >> Okay. Um Fincom met not last Thursday. I believe it's
Thursday before. >> Um Chris Manard is chair, Peter Beardmore is vice chair. Um they do have a full committee now. um they discussed a little bit the schedule
for their meetings um regarding the special town meeting. So they are meeting it's not posted yet but the plan was to meet the 13th to hear from the um petitioners about the articles and then
have the public hearing on the 27th. Um and they did all their liaison and and all of that assignment. Um Chris Menard did present some slides explaining the
cherry sheet. Um I believe it was that meeting was before the school committee voted to amend their article from the 300. So he presented the Yeah, because he presented the superintendent spending plan for the 350,000. Um
and so they should be meeting next Thursday. Uh stormwater task force met. We um I have to give a a public shout out to John Beiel who has really done a lot of work and pulled together our assessors data, our our impervious area
data from uh Weston and Samson and merged them and and um got it lined up real really nice so we could see the use code and and start assigning um what's called ERU and I forget what that stands for now. Um,
and we identified some properties that Weston and Samson missed um or else weren't on the sheet that they were given uh to assess impervious area. So, we will ask uh questions about those. And we have some questions and
John again is going to follow up with the board of assessors about some of the use codes and some of the newer properties just to make sure the file we have is the most upto-date list of properties and use codes. Um and I believe we are trying to meet next week.
Um and I that's all for my committee report. Oh, I missed the 300th anniversary committee um last week. So, I don't have an update from them, but I do know they presented to school
committee and were given permission to use the grass field for the fireworks for the first night. So, um and they meet monthly. So, hopefully I can make the next next meeting. >> Um
okay, we have you have warrants for us. Did I see warrants? Nope. No. Okay. and upcoming meeting. So, as stated, we'll be meeting August 10th. So, it's Monday, off schedule, 6:00 p.m. >> Do we want to go earlier due to the
beach dedication? >> I don't depending on who's on the board at that time, they can't I don't think they can make earlier. Um what
>> want to go later and do Zoom all well? >> No, we have to sign. >> We could revise agenda to change time if if we learn that we can go at 5, right? >> Once we know, >> we I feel like we should make a decision based off of who we have now and not try
to guess if they're going to be signed in. They have to still go to the clerk and also what their schedule's going to be like. I think six is safe to get all five members. I think
>> now we're missing >> most people can Yeah, I know this is I told I I I told um parks that I wouldn't be able to make it because we have this meeting. >> This is going to be a one item meeting. I'm assuming limited to this.
>> I assume it's going to be quick, too, right? >> It's limited to this. Um, you want to do it at excuse staff and do it after the beach dedication at the standard time. >> You have to stay late though.
>> Do we do it at the beach? >> We could do it at the beach. >> We do it at the beach. >> That's not a problem. It's publicly accessible. Well, I can post a meeting for the beach house. I And then you can sign it there and I'll be there. >> Yeah, I would do it at the beach. >> Is that Let me take a quick peek. Is
that all we have on that agenda? >> Yes. >> Okay. >> Let me I don't trust my memory. So, let me just quickly That's all I have. As long as the the November special.
>> We don't need to open the warrant. I just Yeah, I think that warrant opens a little later in August, right? Do you have time? Yes. >> Okay. I just don't want to miss that window. >> You can open the warrant and it's the closing of the warrant
that's more it's it's not the opening of the warrant for the fall meeting. It's the closing of the warrant. >> Okay. All right. So, how do you feel about the 10th? >> I'm checking the weather forecast. I know that too. But there's a covered
porch. >> There's There's a house each house. >> There are desks or desk. >> Looks good right now. Um >> Yeah, looks good. >> Or do it at 7:00 and whichever.
>> Yeah, seven. Seven sounds a little more stable, predictable. It's just I'm trying to be it's an off night for a meeting and I'm trying to be aware of staff time, >> but if we excuse staff for the one item,
that's fine. Um, does does that give sufficient does 7:00 give sufficient time for folks to attend the ceremony and come back here? >> And then you can go to the band concert at 7 right after.
I think so. I think u Maryannne sent a draft of the what she had planned for the uh the ceremony. >> I think I think it's doable. >> If the ceremony starts at 600 and our meeting starts at 600, are we just going to be huddled in the corner?
>> No. If we if we went to the ceremony and have seven back here. >> Oh, okay. >> I think it would have to be Ritter on Monday. >> So, >> frankly, if you're only doing this meeting, this one item meeting, you can
have it in your office. You as long as you're open to the public. >> I mean, if you were contemplating doing it at the beach house, I was assuming that you weren't going to have cable >> out to film the meeting at the beach house. So that is
>> we probably do want to be somewhere where we can at least zoom then we should we should >> Melissa res reserved on the 10th at Ritter >> I think >> already for 6 do you know if it's in use after we were going to be done?
>> No it is not >> it's not in use. So we have it for the whole night. That's fine then. >> So do you want to plan on seven? >> Let's do seven. Lower R. Lower Ritter. >> I think it'd be good for us to be at Melissa doesn't have to be there. Yeah. >> Or she can zoom if she wants.
>> Um and then pack. >> Yeah, >> that's their normal. >> Okay, >> sound good. >> Thank you. >> Okay. Um that takes us to I believe public comment. Is there any Oh, I've not been paying
attention to Zoom. Um any public comment from the public in the room? Not seeing any online. Uh, any public comment from the town manager? >> No, madam chair. >> From the board? >> No. >> Okay, Brian, you're up.
>> I'll make a motion to adjurnn at 8:37 p.m. >> I will second it. >> All those in favor? >> I. >> Motion passes unanimously. We are adjourned. Have a good night, everyone.