record. It says recording paused. >> Okay. So, yep. You're just going to click on that. >> I don't have to go down to the three dots. Resume. >> Yeah. Okay. >> Recording in progress. >> Okay. Okay. Thank you.
>> Okay. So, welcome everyone to uh the select board meeting on Tuesday, June 2nd. Before we begin the official meeting, I do want to make a statement. Last week, our community experienced the
heartbreaking loss of a beloved child. I want to extend my deepest and most heartfelt condolences to Hadtie's family, friends, and all who knew and loved her. We recognize the profound grief you are carrying and we hold you in our thoughts during this
extraordinarily difficult time. Though her life was far too brief, Hadtie touched many people and her memory will remain in the hearts of this community. May you find strength, comfort, and peace in the support of those around you and in the love Hadtie
shared. I ask that we come together now in a moment of silence to honor Haddie. Thank you. Okay. Now, if everyone will stand for the pledge of allegiance. I pledge allegiance to the flag of the
United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> Okay. Please be advised this meeting will be recorded and broadcast live over
the Lunberg Public Access channel on Facebook live on the Lunberg Public Access Facebook page and will be uploaded to the Lunberg Access YouTube channel after the meeting. The agenda lists all the topics which may be discussed at the meeting and are those reasonably anticipated by the chair.
Votes may be taken as a result of these discussions. Not all items listed may in fact be discussed and other items not listed may also be brought up for discussion to the extent permitted by the open meeting law. Okay, first item is announcements. Does
anyone have I have two uh first the friends of the Lunberg Public Library spring book and bake sale is this Saturday, June 6th. There will be hundreds of books from several genres available for purchase. All purchases
are freewheel donations that can be made by cash or check. In addition to the books, there will be baked goods available for purchase. The preview book sale for members of the friends of the Lunberg Public Library will be on Friday
uh June 5th from 2 to 6:00 p.m. If you would like to volunteer or contribute to the Friends of the Lunberg Public Library, consider filling out an annual membership form online or stop by the front desk at the library. Second announcement is that the police
and fire annual annual memorial service to honor the service and sacrifice of those who protect our community as police officers, firefighters, and EMTs will be held on Sunday, June 14th at 8:30 a.m. at the public safety building.
Oh, thanks. Okay, public comment. Do we have any public comment from the public? Good evening, members of select board in town manager. John Bowen, 162 Ireland. Hold >> on one moment. John. >> Yeah. >> Is that on? >> I don't think so. To the booth. I don't
think that the audio is on at the microphone. Tap tap it again. >> Doesn't sound >> check. I don't think so. Check. >> Check. Check. >> There you go. >> There you go. >> Thank you. >> Okay. All right.
Good evening, members of the select board and town manager, John Bowen, 162 Highland Street. John Bowen Jr., actually. Thank you for allowing me to speak tonight. I had a speech to give at the Memorial Day ceremony, but I was not able to read it because of an email oversight on my part where my request
did not reach the chair in time. By her leave, I will read that speech tonight. But before I begin, I want to briefly invite the community to our upcoming Flag Day ceremony on June 14th at 1 p.m. in the back lot of the North Cemetery for the proper honorable disposal of warrant American flags that have been
adorned uh on the graves of our dead veterans for years. It is also an honor to do this because it is also our president's birthday, but that is not the focus of this event, and I want to make that clear. This year, the Bernie is explicitly tied to honoring those who died defending our Constitution. To get
the word out, I am uh filming an informal uh excuse me, I am filming anformational video with PAC this Thursday at 3:30 p.m. in the library's Solden meeting room. I formally invite the members of this board, town manager, cemetery superintendent Todd Hullman, DPW Director Bill Bernard, scouts, Girl
Scouts, the club, students, and anyone from the community or elected boards who would like to attend to join me at this recording to show our town's unified support. And as I transition to my speech, I must note that I often hear people use the phrase Memorial Day celebration. Let's
be clear, it's not a celebration. It is a solemn day of mourning. It is a citizen's duty to honor our veterans to ensure the ultimate sacrifice they gave to defend our way of life is never forgotten. I want to thank the select board and town manager for granting the permit for
the burning on public property. I had already acquired the burn permit to host it on G Marie Price and John Bowen's property which is where I live uh because we did not have a location at that time. I would also like to thank the town manager for that. I am grateful to the town for opening a space on
public property for this honor. And now I would like to read my speech for Memorial Day that I made. Good morning Lunberg. To our veterans, to the families of the fallen, to the gold star mothers and fathers, the sons and daughters, the husbands and wives who carry a weight the rest of us can
only honor. Thank you for being here. This day is yours. Today is not the 4th of July. Today is not Veterans Day. Today is Memorial Day. Today we named the price. So before I say another word, let us
pray. Almighty God, grant us hearts of steel. Grant us wisdom deep as the will of remembrance. Grant us wills harder than hammered iron. Protect the path of this republic and make us worthy defenders of our people, our families, our neighbors, our flag, and the truths
to which our fathers pledged their lives, their fortunes, and their sacred honor. Amen. This year, America turns 250 years old. Two and a half centuries since 56 men signed a document that called certain truths self-evident. That all are created equal. That we are endowed by
our creator with rights no king and no tyrant can revoke. 11 years later, we the people wrote those in wrote those rights into law. Every American who has ever taken the oath of service has sworn to defend not a man, not a party, not a piece of ground, but those two documents
and the idea that lives inside them. Lunenburgg has been keeping that oath since the beginning. In June of 1775, a tor and tavern keeper from this town, James Reed, marched to Boston, raised the third New Hampshire
regiment, uh, and held the, uh, excuse me, and held the rail fence at Bunker Hill while the British came up the slope three times. He came home blind from smallpox, a brigadier general of the Continental Army of the United States. 39 years later, another son of Lunberg,
Colonel Elizer Derby Wood, born here in December of uh 1783, fell at the sea uh siege of Fort Erie, defending this young Republic in the War of 1812. The army named a fort for him on a small island in New York Harbor. Today, that
fort is the pedestal of the Statue of Liberty. A boy from Lunenberg holds her up. From reed to wood, from Gettysburg to the Aragon, from Normandy to the chosen reservoir, from Kesan to Fallujah to Kandahar, the land of our people
stretches back unbroken. Lunberg men, Lunberg women, we honor them on this ground today, here at Veterans Memorial Park on Massachusetts Avenue, where our town has chosen to remember them by name. That is how our republic stays a republic. One generation gathers,
remembers, and hands the line to the next. year after year on this ground in this same hour. Allow me one personal note before uh one personal word before we close. I stand before you today as a candidate to the United States Naval Academy, class of
2031. It is my intention, God willing, to be a commissioned officer uh in the United States Marine Corps and to serve this republic as a judge advocate in the United States Marine Corps. Because of the line of our honored dead is too long to be carried by veterans alone. It has to be carried by all of us. Every
citizen of this republic, by anyone who knows that the uh forgive me, by anyone who knows that the freedom in this air was paid for in blood that was not their own. If I have any standing on this ground today, it is the standing of one more young American preparing to take the
oath that they took to support and defend the Constitution of the United States against all enemies, foreign and domestic. to be ready, God willing, to give what they gave. They were not gods. They were farmers, mechanics, teachers, neighbors, kids barely out of high
school. They were afraid. They went anyway. This is the warrior ethos. That is the way of America. Let us sing them home in old words. Amazing grace, how sweet the sound that saved the wretch like me. I once was
lost, but now I'm found. Was blind, but now I see. And in the old warriors farewell, let every fallen American hear us today. Lo, there do I see my father. Lo, there do I see my mother and my sisters and my brothers. Lo, there do I see the line of
my people back to the beginning. Lo, they do call to me. They bid me take my place among them in the company of the honored dead where the brave may live forever. God rest them. God keep them. and God
bless the United States of America. Thank you. >> Thank you. Any other public comment from the room? >> Good evening. Karen Menard, 672 Page Street. Wow, this is loud tonight. Um I just wanted to take a few minutes
tonight to recognize and thank everyone who helped um bring the spring fair to life this past Sunday. Um, the length of this thank you is going to just show how many people actually was needed to pull it off. Um, first and foremost, a huge thank you to Josie Gilchrist, president of the Lunberg Business Association.
Josie dedicated hundreds of hours to planning, organizing, and coordinating what turned out to be an incredibly successful and well attended event. Her hard work was evident in every detail. Thank you to my fellow park commissioners who immediately supported part supported partnering with the LBA
again this year. that that collaboration helped make the entire process s smoother. A thank you to Lunberg Diner, Leaf Filter Gutter Protection, and Renewal by Anderson for sponsoring the fair. To the Lunberg Art Council, thank you for providing so much great entertainment. If you were there, you
saw them. Davey the Clown, Gina the Butterfly, and Willow the Metal Worker were amazing. To Hollis Hills, thank you for providing the hayride. I am quite convinced at this point that there is no child in this town who would say no to the opportunity of being pulled by a tractor. None. None. I even went on it
three times. Um, a special thank you goes out to Officer Tapley and Officer Ortega for spending the day with us and helping to ensure everything ran smoothly. And while I'm not entirely sure who deserves a credit, I think it was Officer Monroe who may have played the part in convincing Officer Tapley to
climb onto the horse that he told me absolutely not to just a few hours earlier. if it was him. Thank you for getting a dozen or more people to pull out their cameras at the same time um to take some great pictures. Uh thank you to LBA board members Judy Dragalis, Karen Roshelo, and Cat Deal for all of
the help they gave both before and during the event to make it run smoothly. Thank you to Michelle Biza for all of her contributions both as a member of the LBA as well as the club for this event and spending the entire day at the fair. A double thank you for helping organize and coordinate the
amazing group of young adults that we had there to volunteer. To Josie's husband, John Gilchrist, thank you for supporting all of Jos's efforts throughout the planning process and for being there on Sunday to help make everything happen. Please don't laugh at this one. To Chris Manard and Greg Biza, thank you for once again being
volunttoled into service for all the help you've provided throughout that day. I'd also like to thank Mir Hammond, Melissa Richard, Jen Warren, Bill Bernard, Chris Ruth, Chief Tibido, and Chief Sullivan. Your responsiveness, support, and willingness to assist helped make the day a success. To my two
little sidekicks, Hildy Gilchrist and Norah Young, thank you for all of your help, especially with cleaning up, and returning equipment to the library at the end of a very long day. An octopus and a dragon are coming your way. To the rest of the volunteers who stepped up throughout the day, whether you helped with setup, cleanup, directing traffic,
answering questions, moving equipment, or simply jumping in wherever help was needed, your willingness to lend a hand made a tremendous difference. Community events like this truly depend on volunteers, and we are incredibly grateful for your time and support. To all of our vendors, food trucks,
farmers, clowns, stilt walkers, magicians, sword fighters, and musicians. Thank you for choosing to spend your Sunday in Lunenburgg and sharing your talents, products, and services with our community. And finally, thank you to everyone who attended. Community events only work when people show up, and you did. Seeing
children light up as they climbed aboard the hayride, stare in amazement at the stiltwalker, practice their sword fighting skills, laugh at their suddenly magical squeaky shoes, and proudly showing off their newest treasures with a reminder of exactly why events like this matter. Thank you guys so much for
all of your help with this year's vendor fair, and we will be back next year to do it all again. Thank you. >> And Karen, you forgot somebody. >> I know. I don't take thank you lightly. I can't thank myself either. >> Thank Thank you, >> Karen. who was sporting a daylow yellow.
>> Yes. >> Vest all day. >> Yeah. And a radio that I >> and a walkie-talkie on toilet paper duty. >> The only correspondence I think I got was about toilet paper. Um Josie looking for her daughter and Josie letting me know the goats were there. So that was a good thing. That meant there were no issues. So Josie did a fantastic job
with organizing this. It's not I I know the rest of us there were there to help and we did you know a lot of support but she did the bulk of the work and for that she deserves all the kudos for this. It was it is a lot of work to put this together. There were over 60 vendors. Um there were food trucks,
there were entertainers. I mean they just and the people showed up and they when I asked how many people we had, nobody could say for sure but it was steady this year. it was very steady whereas last year it rained in the beginning and then we had like a sudden burst of people. Um this year it was
steady throughout. So um it seemed to be wellreceived. So >> yeah, >> we'll be back again next year. >> So I want to reiterate all the thanks and and add Karen to the list. Um it was it was a great day. I I was there for a couple of hours. I'm trying to tire out a couple of kids.
>> First Tom Alonzo, 284 Lancaster Avenue. I want to thank Karen for thanking uh thanking all those people. It's been such a great event. I was not able because of personal commitment on this Sunday, but I was there last year and I know in the past when I first moved into town, they used to have a big bonfire
fair on the Fourth of July weekend and then there was nothing and then they started another town fair that lasted a little bit. I was glad to see this come back last year and this year and I certainly do hope they do it again because it really is a great event. Uh I did just hear one last time before
tomorrow's meeting that tomorrow is the special meeting of the Lunberg Water District at the high school auditorium beginning at 6:00 p.m. and it is to vote on one single article which is the $47 million water treatment plant. Uh my
understanding is that a flyer was sent out to everyone in town, but of course everyone in town can't vote. So which makes it tricky. So please if you are in the water district and you care about whether this project goes forward or
not, please attend. It should not be a long meeting as there's only one article. Uh I don't ever predict but I mean again there's only so much time people can talk about one article but uh it is a big one and it is expensive one. So I again tomorrow night at the high
school middle school auditorium 6 pm. Thank you. >> Thank you. Okay. Anyone online have a public comment? Just raise your hand. Don't see any hands.
Any public comment from the board. >> No. >> Okay. I have one. I want to address the social media attention that Lunberg has received over the past few weeks. There have been videos posted on social media platforms involving board or
committee members, including myself. I have not watched the video involving me, nor do I intend to. There is no need. I experienced it firsthand. I was followed to my vehicle after a select board meeting with a camera rolling while being asked a steady
stream of questions. I had answers for those questions, but I decided not to provide them in that setting because of concerns about how my words might be used based on similar videos from the same organization. I have had many respectful and constructive conversations with
community members outside of our public meetings without any cameras rolling and I intend to continue to do so. Although being followed and recorded was not pleasant, my greater concern is a divisive and often toxic response these
videos have generated on social media. Many comments have included name calling, unfounded assumptions, accusations, and conspiracy theories. Some were sufficiently concerning that they were shared with the Lunberg Police Department.
While there have also been thoughtful and supportive voices working to correct misinformation, the overall tone has been troubling. One example is the claim that Miss Moore's medical condition is fabricated as part of a bigger plan to force a special election.
I assure you that Amanda's medical condition is very real, and suggesting otherwise is both inaccurate and inappropriate. This kind of divisive rhetoric is unproductive and diverts energy away from the work that truly matters. And
trust me when I tell you, we have a lot of work to do. It is time to turn the page and move forward together. Since the annual town election, the school committee, finance committee, and select board have each met, and none has voted
to revisit the balanced budget or the failed override. In my view, the margin of the override vote sends a clear message that revisiting it is not the appropriate path forward. I believe that we should proceed with the balanced budget that was approved by
the finance committee, school committee, select board, and town meeting. We understand the challenges before us. Now is the time to focus on solutions, identifying them, advancing them, and implementing them. It is time to move
beyond fingerpointing, name calling, and conspiracy theories and instead work together productively and with a shared sense of purpose. And with that, let's get to work. So, our next agenda item is public
hearings, which we don't have any um appointments, ratifications, and resignations. So, I want to acknowledge the resignation of Caesar Nolo, clerk of the select board, effective May 22nd, 2026.
As you see on the agenda later, we'll be talking about um a special election. As you can see, we now have two vacancies. Um so, we'll cover that in more detail later in the agenda. And then, did you want to introduce the >> Sure. >> appointment? So the the next three
appointments um are town manager appointments. Um well the first is a joint appointment rather of the town manager and select board of Andrew Valeri. Uh he's the sewer business manager to the sick leave bank committee as the representative of non-union
employees with a term to expire June 30th 2027. And so this was put out to all SAP employees um who wanted to you know basically bank committee is comprised of union representatives from each of the unions plus one representative to cover
the non-union personnel. This was put out to all non-union personnel and Andrew has raised his hand. >> So this will complete that committee and >> that's correct. >> Okay. >> Any questions or discussion? I'll make a motion to appoint Andrew
Valeri as representative of non-UN employees to the sick bank sick leave bank committee term to expire June 30th 2027. >> Second. >> Okay. All those in favor? >> I I unanimous approval.
>> And the next two appointments are for our seasonal cemetery laborers. Um as the board may recall, we had appointed somebody and he um found other employment. So, we still had openings. So, these two appointments, in order to get them processed quickly, we have not
done all of our vetting on them. So, I'm going to be asking the board for a contingent vote. So, it would be an appointment of Cedric Robinson and Michael Clark Jr. as seasonal cemetery laborers contingent upon all diligence by the assistant town manager, human
resources director. >> Any questions? >> Nope. >> Okay. >> All right. I'll make a motion to ratify the town manager's appointment of Cedric Robinson as seasonal cemetery labor and Michael Clark Jr. as seasonal cemetery
laborer >> with the contingency of the assistant town manager's >> vetting >> vetting second >> okay any further discussion all those in favor
>> I motion passes unanimously >> okay town manager report thank you madam chair so um the first update is on the food pantry um as folks are aware where there's been a lot of discussion on
potential uh relocation sites for the food pantry. So last week, town staff and officials met with Nancy Beach of the food pantry. Um the food pantry had explored quite a few properties that were privately owned um in terms of either spaces that were for lease or
potentially for sale throughout town. but they're now revisiting the potential of utilizing town property um where they could use uh mobile trailers again um as a temporary location. So they have identified uh their prime area as an
area behind TC Pasios. Um there is that parking area there but beyond the parking there might be some clearing there um which which is uh controlled by the school committee. So uh we have invited school officials to have further
discussion on on the preliminary options uh regarding that site and building planning facilities and DPW staff according a meeting with Miss Beach to walk that potential site to see what would be required um if mobile trailers would be a go. So, still quite
tentative, a lot of discussions, but I just wanted to give folks an update both publicly and on this board. Um, on June 9th, which is next Tuesday, I am going to close the town hall and Ritter building for an all-day staff training.
We had originally scheduled an afternoon training around uh munis and accounts payable. Um, however, with uh the transitions in my office, uh, we're adding a morning training session on updating and maintaining the town
website. Those duties are all currently handled by Cara McCarthy, the IT and communications manager. Those duties will be going back to departments as of July 1st. So, staff needs to be trained on how to upload to the website. Uh we'll have accounts payable processing
and munus training in the afternoon followed by uh use of the Souzer IT virtual help desk and other resources that are available from Su Souzer without Carara McCarthy here. Um we're trying to have people rely on the resources that are available through it
without um without slowing them down either. Um and I think that folks just aren't necessarily aware of that. Um as you heard from Mr. Bowen Jr. earlier today. Uh flag burning ceremony is currently being planned for June 14th at
1 p.m. Uh we've reached out to the scouts to see if they're interested in partnering in the event. Um unfortunately, Mr. Bowen Jr. is not going to be available for the date. He has a prior commitment, but um we'll make sure to thank him and that it's a
well-run event. Um and uh it sounds like you're doing some filming to promo it on Thursday as well. Um, I wanted to make the board and the public aware of uh vandalism at TC Pacio's building that occurred over the Memorial Day weekend. There were two
breakins over Memorial Day. Um, several smoke extinguishers were deployed. There was some damage caused throughout the building, minor in nature, broken toilets, things of that um things of that nature. The Lunenburgg Police Department has investigated and solved the case and restitution is being
handled by the department. Um for recruitments we have advertised the outreach coordinator position again at 36 hours per week, the principal assessor position at 40 hours per week. There are the three full-time firefighter paramedic positions at 42
hours per week, a police officer position at 40 hours per week, and seasonal lifeguard. There are a few folks that are in the process and you are discussing appointments later on this evening. So, I have left those off of my report until you are through that process.
>> Okay. Thanks. Any questions? >> Nope. >> Okay. >> Okay. Next item is a special event application for Shrieks and Creeks. Uh before you we have the application in the folder if you haven't seen it yet.
>> Okay. >> Do you want to introduce it? >> Hi, my name is Andrew Woods. Uh 15 Memorial Drive. >> Robin Baldwin, 15 Memorial Drive. Molly Biza, 15 Memorial Drive. >> We are here today to seek approval for
our Shaken Creeks event. It should be on uh October 17th, which is a Saturday. >> Okay. >> We can we can take any questions you guys have for us. >> And you have a rain date of October 24th. >> Yep. >> Yep. Um
400 p.m. to 9:30. >> Yes. >> Yeah. >> And was it last meeting? I think we waved the need for uh a butter notice, insurance, and public hearing. Is that correct? >> That's correct. So tonight we're just looking to take an
official vote on the approving the application. >> That's correct. >> Any questions? >> Is there any changes from last year? >> The only change was that we are now doing it half an hour uh earlier just because kids tend to smaller kids like more time doing things and it's we want
more transition time for the event. >> It takes the little kids longer to do all the activities. We didn't plan for that last year so we learned. Are you still having a less scary? >> Yes. >> That'll be four to six, I believe. >> Yep. >> Yep. >> Okay.
>> Okay. Any other questions? >> All right. Um, if there's no other questions or discussion, anyone want to make the motion? >> I'll make a motion to approve the special event application for Shrieks and Creeks Haunted House and Hayride Festival uh to be held on Saturday,
October 17, 2026. >> Second. Any discussion? All those in favor? >> I I motion passes. >> Thank you. >> October. It seems so far away. >> I know it comes up quick though.
>> I know. I know. Thanks for coming in. >> Okay, now we are on to reorganization of the select board. We need to identify a clerk. Gee, >> add to the list.
>> I'll make I'll make a motion. Nominate >> I'll make a motion to nominate Glenn Mloud as clerk. >> Second. Do you accept the nomination, Glenn? >> Of course. >> With honor. >> Okay. All those in favor? >> I >> I Okay, Glenn is now officially our
clerk. Um, some other housekeeping that we need to do is uh revisit our select board liaison and representatives. Uh, we have a spreadsheet in our drive
that Melissa dropped in. So, we are looking for the ones that Caesar was assigned. Um, capital planning, Council on Aging.
I'm just going to delete these live. >> Yeah. So, my first thought it right >> for capital planning. I can do capital planning for at least now. >> Can you I mean, I don't know. I could try. >> That'd be great. They're it's the summer's not busy. >> Yeah, exactly. That's my thought is that you might not even need me there, but
I'll be there if they decide to meet early and then we can reorg again when we get two more people. Yeah, exactly. Um, that'd be great, Brian. >> Council, >> is that okay if >> Oh, yeah. Yeah. >> Are you interested in council on aging?
>> Yeah, sure. I mean, same. >> Okay. Okay. So, let me >> I'd be willing to give up a few of the other ones. >> Exactly. Give up something else. >> I know. I know. I The list is getting pretty long. I I am concerned in that like particularly MO and I think we
decided was it MRPC that was going to be deferred to planning board exclusively like I don't want to drop the ball with all of these. I I'm not entirely sure what the expectations and I don't want to drop the ball with having so many of these.
>> I mean if it's literally I'm just the liaison that someone they can call with a problem or a question. It's literally just a liazison. >> So the the MRPC representative typically it's the lead the primary representative
is a member of the planning board and the secondary representative is um a member of the select board or their design. So you can also designate somebody off the select board. But um considering the short time
and that there's folks that are actively engaged on the planning board um I don't think that it should be an issue for the summer if we didn't have a second representative or second delegate there. >> Is that an alternate or is it truly a second? >> I I would have to reach out to MRPC. I'm
more familiar with CMRPC roles unfortunately. Uh >> yeah. So I mean I think if if we we were able to come up with some design for some of these that might be more effective than just randomly assigning them to to us. But for the time being
that's fine. But yeah at the uh Council on Aging I'd be I'd be honored to. >> Okay. I heard you do go there. >> Yeah. I rumors I may show up there once in a while. >> Yeah. Um, okay. So, that's we'll put
Glenn for Council on Aging and Brian for Capital Planning. The only other two are the middle high school civics class and the 300th committee. >> I was leaning towards the having the chair do the middle high school civics classes. I feel like that's kind of a a good thing for the chair to do, but I
don't think they meet that often. It's like an invitation. >> I don't think anything happened last year. So um my understanding is that this role is to help coordinate the students um and their and their teachers as they are
planning civics projects that might have an overlap with the town like if they wanted to plan something on town space. Now there was two years ago there was a lot of activity. This year we didn't have a whole heck of a lot of students reach out um so there was less to
coordinate but it is I believe typically the chair who has served in that function. >> Okay, I can take that. Um the 300th committee is that something that can wait until we have a full board? >> They are actively meeting right now.
They Yeah, they they met last evening and had some questions that they emailed me this morning with. Do you know when they meet typically? What times, days? Anybody know? >> I don't. Uh, let me see.
>> It may be ad hoc. >> Yeah, it could be Monday nights. >> Is it always Monday? Yeah. >> If it's Monday, I can >> Monday at 7. >> Okay. I can do it until we have a full board. How's that?
>> Cuz I'm I don't want to overcommit myself, >> but I will do it um for the summer. >> I didn't see any in May >> and then I think we're covered, right?
Am I missing anybody? There was one more. Was it the master plan steering committee? >> That's done. >> Oh, okay. >> Right. >> That was it. >> So, I think that's it.
>> Okay. >> Good. Okay. Now, speaking of getting a full board, the special town election. So we have um in a drive a tentative
schedule from the town clerk. It has her tenative schedule has August 1st as the election date. Um she told me that she could also do August 8th but does not want to go beyond
August 8th because the primary is in September. Um, so the schedule, I'll just read it so the public's aware. Um, the nomination papers are currently available from town clerk's office. So
you can get papers. Um, you need 50 signatures and there are two vacancies on the board. So using August 1st as the date for the election, those nomination papers, the last day to
obtain obtain them is June 11th. Last days to submit to the registars is June 13th. And then there's some work the registars do and the town clerk. Um
the last day to register to vote is July 22nd. post the warrant July 25th. Um last day to apply for absentee ballot to be mailed is July 29th and last day to vote um absentee over
the counter is July 31st. So initially I looked at this and so we're now it's June 2nd. So the last day to obtain nomination papers is June 11th which is 9 days. That's why I asked if we could if that was a concern if we could push
that at all. So, we could push it a week if we wanted to. Um the the forms are due back to the um registars on June 13th. That's a Saturday, but the office needs to be open when when a deadline related to
elections falls on a Saturday. So, they that is a valid date. I I wasn't aware of that. So that's good. So, so 11 days from today would be the last day to submit nomination papers. The
alternative is we can push it a week. >> That does seem short. >> Yeah. >> Yes. I have concerns that 11 days of getting signatures and just finding out about finding out about it maybe tonight or tomorrow. >> Be quick.
>> Yeah. If the ETH is an option, I think that would be the ETH is an option. >> Yeah. And I think people >> and that bumps these >> on summer vacations. >> Yeah. So these I would expect they would just get bumped a week. >> Okay.
Any other discussion or do you want to um Is there a motion to make the special town election date Saturday, August 8th? I'll make a motion to have the special town election on
Saturday, August 8th. >> I will second that. >> Okay. Is there any more discussion? All those in favor? >> I >> oppose. No. Motion passes unanimously. So, for the public, anyone watching now or
later, you can get nomination papers from the town clerk's office now. You need 50 signatures. Um, and the papers would be due, I'm assuming this will get bumped a week. So, last day to obtain nomination papers would be
Thursday, June 18th. Last day to submit the papers would be Saturday, June 20th. And um special town election will be Saturday, August 8th, unless the town clerk comes back with something she didn't think about. Um
so we'll have to let um Oh, okay. Okay, good. Now we're on to the annual select board appointments. So this is our annual matchmaking process.
So Melissa in the appointments folder prepared a memo. Um let me see there's one update to the memo I think for APDC that came in today. Okay. >> Okay. So the
best way to tackle this I can tell you what I did and you can tell me if uh if it makes sense. So I tried to go through and identify according to our appointment policy we shall interview
um applicants when there are more applicants than there are vacancies. So that was my first pass was to see which committees have more interested applicants than vacancies or ex
expirations of terms. And it I came up with APDC. Let me get my other paper. APDC has two interested people and there are
there is a vacancy and a term expiring. So, three people for two seats. >> Oh, actually, no, that's the one that changed. There's four people for two seats. We got an application in late today. So that's not reflected on the
memo here. Uh conservation is I think another one where we have three interested um applicants for one vacancy and one expiring
who is interested in reappoint. So, four people for two vacancies. Council on Aging is confusing. Um, based on the website, I'm going to try to maybe follow up with someone on that
comm. No, that was Cultural Council. Sorry. No, Council on Aging's fine. Council on Aging has um two current members whose term is expiring this year are not interested in returning. Another member whose term is
expiring is interested. So we have and then we have four new applicants. So five people for um three seats if I have that right. Yes. Three terms. cultural council is the one that the
website is not making sense to me. I need to clarify that. >> I believe madam chair the the with the c cultural council they used to have many more members um and so the terms were staggered and
now they're no longer staggered as the people who have remained on the board are expiring. They should be reststaggered some at some point, right? As they expire >> or we should fill the full committee again and just stagger them when we reappoint.
>> Okay. We have three applicants that express an interest in cultural council and I have two vacant terms. I'm not convinced that there aren't more. >> No, I believe there's I believe
has more than two vacancies because they can have a range of members by the cultural council rules. 11 members is what I have in my notes. They can have up to have 11 members >> and there's >> not 11,
>> right? >> Okay. So, that one has more than enough vacancies. It sounds like um green communities current members term is expiring this and did not submit an application. So
there is a member seat as well as two associate terms that are available and there are two people interested historical commission. I think we're waiting.
Oh, this was wrong on the website. This term does not expire. We have one term expiring uh for a current member who's not interested in um being reappointed and we have two applicants
for that term. So, it's sounding like we're going to have to have a lot of people come in to interview because we have >> we have more vacancies. I mean more applicants which is great. >> So my initial thought I think it's a
little >> it's a little difficult because there's actually >> less people because some of these are counted multiple times because of their preferences. So some are listed >> up to even five times. Um, so I feel like we don't still we still don't have
a lot of people when you start filling these committees because they're going to go into one committee but then drop off the list of the other committees. Um, my initial thought was we actually have two people who are interested in the personnel committee and a third
who's I think it's their second pick. I would love to see a personnel committee actually be formed and get three out of five vacancies and then that takes off those three people from all the other potential committees that they could be
on and kind of work through that. That was my first thought going there first because I feel like all the other committees are actually active. So I think some of them some committees I
you can do more than one sometimes if it's it depends on the committee like conservation is a huge commitment I think and I feel like you can't do anything if you're doing that but we have someone here today who um has signed up for more than than one
um and I think it is doable like cable advisory committee is is shortlived Um and then we do have someone who submitted an application who didn't indicate any preference any ranking and I don't know how much to actually
how much weight to give the rankings because sometimes I know I did speak to to one person and and the ranking was kind of not so solid. It was just what sounded good without really looking into the details of what the committee involved.
>> And and by listing preferences, does that mean they will they're willing to do more than one? >> That's a question. That's a question. And that that's why I think we need it's it's good to talk to people >> rather than make any assumptions of well
you rank this one and you rank that two and sometimes there are multiple applications um that people submitted because maybe a vacancy came up so they submitted a new application they're both ranked one. I know that it, you know, of the folks
that have duel, a lot of those are both Council on Aging and the Personnel Committee. >> And so I I don't know without the board talking to folks if if they know really where that preference lies.
>> Yeah. So the people maybe we should identify the people we want to talk to kind of have an idea of which committee we would ask them about just based on their application.
And this happened last year too where we moved people like oh it was their third choice but it made sense and the more they learned about it you know they changed their their mind. Um, so it's
1 2 3 4 5 6, it's up to eight people, actually nine people I have on my list to talk to. Um, the only people I don't have are, and I would be willing to to appoint them
tonight, um, are for cable advisory because there are two vacancies and there's only two applicants. Um, and I think that's a little time sensitive. I think they want to get going on that. Um, and ZBA as well. There's only um,
one applicant. >> Yeah, I'd be okay with that. >> Agreed. >> Okay. So, let's start with with doing some appointments. Um, so cable advisory, I was um I would look for a motion for
to appoint Karen Manard and Thomas Bodkin Jr. So moved. >> Oh, for terms. Do we have to include the term? Oh, there is no term for t cable. >> Table advisory has no term to expire. >> Second. >> Okay.
>> For life. >> Okay. If there's no further discussion, all those in favor? >> I >> I >> Okay. So, cable advisory is done. Um, ZBA. Uh, Karen Manard was our only applicant
and that is for I believe a full member term >> and that term would expire >> I believe it's >> in 2029. >> I believe it's 31 because the >> Oh, is it five years? It's a yard >> for the full member in the associates
three. Is that right? >> Who's the full number? >> I have James B. >> Yeah. June 2026. Okay. >> Right. >> Yep. >> Yep. So, is it 26 2031? >> 2031. If it expire, if his term expired in
2026, it's changed. >> It did. >> Based on 2031. >> Okay. Yeah. Okay. So, I'd be looking for a motion to appoint Karen Manard as member to ZBA with term to expire June 30th, 2031. >> So moved. >> Second the motion.
>> Any discussion? All those in favor? I I >> Okay. Okay. And then the people I had to um to come and and talk to um they all applied
with the exception of two people. So, the people who who listed more than one um committee or board of interest are David Bartlett, Richard Taylor, Heather Gleason, Mali Wagner, Carla Velasquez,
and Pauline Roy. So, the it's one, two, three, four, five, six people. Um, oh, and also Vincent Aceto. And then there were two people who I believe listed only one, and that would be Stephanie
Boyven and Tanya Dah. >> And the new applicant, uh, Christopher Johnson for the COA. >> Oh, yes. Oh, that was a single. Yeah. >> Yep. So that's 10 people.
>> I would be ready to appoint Tanya Dah for personnel. >> So Tanya is on FINCOM and um parks now and I think she submitted this form before she was elected to parks. So I don't know. >> So we should bring her in to ask
>> I don't know if if this is more than she wants or not. >> Okay. So, can we handle 10 people in one meeting with the >> It's a lot. with the I know we had
talked madam chair about the board going to a first and third schedule >> considering this would be interviews it may take a while would the board be inclined to have a workshop style interview session next Tuesday
>> I don't think we have quorum >> okay another day >> another day I don't think we have a quorum next week >> I I'm not available on the 9th >> Oh okay >> there could be other And you would be remote. >> Yeah, I'd be remote after the 9th and
I'm traveling on the 9th. >> This would be a standalone. >> I'm just thinking in the context of our full meeting on the 16th, having 10 interviews and perhaps board committee chairs and board members being here, that might become unwieldy and
cumbersome. Um, >> we don't even know if the applicants are available, >> right? >> That's is next. Are there any days next week that >> work
or even the 15th perhaps the Monday before? >> Apologies, Melissa. more minutes. >> I am okay next week. >> I'm available. >> You're available at 7? Are you in Eastern time zone? So,
>> okay. So, >> which day are you looking at? >> I can do any day. Um, the 9th is out. So, 8th, 10th, or 11th. Sounds like that could work. Or we could
have a quorum. >> Yep. Any of those dates are fine. >> Just not tonight. >> Um, >> and we will have Brian will be remote, but that's okay. to give folks the most amount of planning time. I think I would make the suggestion that we do this on the 11th.
>> Oh, Fincom has a meeting on the 11th in here, >> right? >> Or were they meeting again? >> I think they are. Or they were going to try to >> they're trying to. There was an email earlier about dates and I'm not sure what they settled on.
Um, we could find another location if they're >> okay. >> Or or the 10th. I'm just trying to I'm trying to get away from the eighth just because the eighth >> turnaround time. >> What about the >> 11th? >> They are. >> They are. >> Okay.
>> The 15th. >> Is that a good date? It's >> And we meet backtoback days. 15th and 16th. I'm fine with it, but just pointing it out. >> That would give the most amount of time >> the 15th
>> for sure. I I think it we'll be incredibly lucky if we can get everybody >> Yeah. >> available on one day. If the board may spill over, if the board would like, I can have folks write a brief narrative or I could speak with them if they're not able and kind of relay
>> what their intents were or what their backgrounds were that aligned with >> We have some background. The applicants have applications sometimes have background >> sometimes. Yeah. >> The chair comments said they can meet elsewhere as well. >> Nice. >> Makes it easier. Well, you guys have
more people than I think they will. >> That's fine. >> The 15th. >> Just pick the day and the time I want to show up. >> The 15th. >> 15th. Do we want to get >> Yeah, that's fine. I don't know if anybody else is in here on the 15th, but
it's the third Monday. I don't know who's on the >> It could be. It's usually planning board on board to find another location. We can find another location. >> We should be able to get rid of or library. I was gonna say even in the library in the it just might not be able to be filmed if it's in the library.
>> It might not be on Zoom. >> Oh, Zoom can be hard in the library. >> Oh, so we want Okay, we can figure out location. >> So, let's see. Let's see how many we can of those 10 people um if they're available on the 15th.
still at 7 p.m. >> Yes. Is that okay? Seven. >> Yeah, it's fine. >> Okay. >> Okay. >> So, I can work with Melissa to check on availability maybe.
Um would you want me to talk to like Tanya to see if she is interested? >> Um I talked to to Vincent a little bit. Um he was asking some questions. I can see if he's interested in what he applied for. So, there may be there may be some
changes um and we'll go from there. We might have to have a spill over on the 16th or another meeting, but we should be able to get it done in June, I hope. Okay. Do we have anything else to talk
about on that topic or are we all set? >> Was there anybody, Madam Chair, that board members wanted to talk to for reappoints? The policy also speaks to you can ask if there's anybody you'd like to discuss.
So, did you look at the list of reappoints in Melissa's memo? That's yours. Thank you. >> Might as well read them for the public. >> So, reappointments. Nathan Lockwood for APDC. Oh, I think
there's another one we can do tonight if you guys want. Uh Jennifer Duffy and Kim Muzzy for Agricultural Commission. We don't have there's uh no other applications for that. So, we have two reappointments for the two expiring terms. So we can vote on that
tonight if you want. Um Elena Christopher for Council on Aging, Steve Walker for PAC, and Richard Bers for conservation. >> And then >> and then Chris Gillis for >> Andrew Gillis. Yep. >> Or Andrew Gillis >> for APDC has. Yep.
>> Today. Those are the um reappoint applications we have received. There's a few reappoint that we haven't just not heard from um the member. >> So, is there interest in voting on the um agricultural commission reappoints
this evening? >> I'm ready. >> Yep. >> Uh term would expire in 2029. I believe that's a three-year, right? >> That's what my notes say anyway. That's correct. >> Okay.
Do you want to do it? >> Sure. I'll make a motion to appoint Jennifer Duffy and Kim Muzzy to the Agricultural Commission uh term expiring 2029. >> With Kim Muzzy being the associate member. >> With Kim Muzzy being the associate member.
>> Second. >> Okay. Any discussion? All those in favor? I >> I Okay. So, agricultural commission is complete and I think we had let me just double
check pack before we leave this topic. We did have another applicant. Okay. And I believe there's only the one vacancy. Oh, one vacancy and one expiring. So, Steve Walker is looking to be reappointed
and there is a vacancy and we have an applicant which is on the list come in. Do we want to reappoint Steve Walker this evening or >> I do? >> Okay. Uh term to expire. That's another
three-year rate. >> That's what I have. >> Yes. >> Yes. >> Okay. >> You're the motion man. I'll make a motion to appoint Steve Walker to pack
uh expire term expiring 2029. >> Second. >> Okay. Any discussion? All those in favor? I >> I >> Okay, then we just have one vacancy left for that.
And I think that's all I would be looking to do tonight if if you both agree. >> I agree. >> Okay. Done. And done.
Okay. Agenda still yours. Uh, next item is declaration of surplus from the adult activity center furnishing. >> Madam Chair, the board has a request
from the director, uh, Deb Goodsell to surplus two fabric love seats and two fabric chairs with matching pillows. Um, they are replacing the furniture. >> Okay. And you need a vote on this? >> Yes.
>> Okay. I'll make a motion to declare the two fabric love seats and two fabric chairs with matching pillows as surplus. >> Second. >> Any discussion? All those in favor? >> I >> I >> The minutes are going to be easy because
it's always the same motion. A second. Um, okay. That's all of our new business, old business, town managers annual evaluation. So I'm going to take a moment here to
explain the process because this has not been done by any member of this board and it has not been done for three years. Um 2023 for Heather. So
the annual town manager evaluation process is such every member of the sele select board completes the evaluation form which um contains eight topics and um
has a a rating scale which I'll talk about later gives their comment and has a one-on-one meeting with the town manager. A town manager also completes a self assessment of the same form. Once those are done, all the individual evaluations um are given to the select
board chair to compile in a manner that protects the uh the name and identity of who submitted the the feedback. And then that comp comp uh compilation is public
record. It's presented in a public meeting and is um the public record uh for the town manager evaluation. The individual evaluations remain private. They um go into the town
manager's personnel file. So the process this year was um we have four individual evaluations that were completed uh the prior chair was unable to complete the individual evaluation and
composite. So rather than risk any appearance or possible issues around open meeting law, um the four individual evaluations forms were sent to labor
council to write the composite. And I should say that that three of the members um all three of us were able to have our one-on-one meetings with the town manager as well. So I received the composite from labor
council and um it was pretty long. So what I did was create a summary of his composite that I could read publicly. So as you look at the form you'll see for each of the sections
there is a summary of labor council's composite and then labor council's composite of the individual evaluations. So that just explains so you know what you're looking at and for the public >> board members have not seen this until
they sat down here tonight. So they we can read it take you know 10 minutes to read it and then I can I can read it publicly and we can discuss it or if you're not comfortable with that we can
do it at the next meeting. There is a lot. >> There is a lot. Are there any questions about the process that happened? Cuz it's it's it's uh a little different due to circumstances. >> It it is very similar to the the
superintendent's evaluation of the school committee just we didn't have the labor council summarize it. That was a unique twist this year. >> Yes. >> But I didn't feel right >> doing it. >> I didn't I didn't want to see others
evaluations until I saw I I still haven't seen them. I've only seen the composite. So, um I'm just looking to you if you want if you feel you need time or want time to read it to
basically make sure that you feel that that your feedback is fairly represented. >> I don't need feedback. I don't need any more time. I did see that my feedback was in there. So, I'm good. >> Glenn, what are your thoughts? >> Yeah, I mean, I haven't read this yet, so it's hard to say.
>> So, so I think we I think the chair might be asking to say it another way. Do you want time this evening that we would pause the meeting, not recess, but leave the cameras rolling, give folks time to read, and would conclude the conclude the review process tonight, or do we want to put it over again for another
>> Is there a reason not to put it over to next week? Is there any other >> just to wrap it up? >> Yeah, >> I mean, >> there I've already I've already waved requirements my contract in relation to this. So, um I I think that it it is
best for the for all involved to be through this process, especially before we go into an election cycle. Um >> we can take time now. >> We can Sorry. >> Um a few minutes to read it. you want I
mean >> we'll just please please the public comment is over >> um >> we'll just >> it's awkward to read like the whole process is awkward to do in public but >> yeah yeah I'm not suggesting we read it
um I mean we're not going to change this >> you you can't >> you can that's that's why you need to read it >> the board needs to vote that this is a summary It's an accurate summary compilation of the totality of the evaluation. >> I just don't know how to do that without having read it.
>> And we will sign it. So you can do you do you feel like if you had 10 minutes now that you Okay. >> Yeah. So why don't we take like a five 10 minute >> reset. So we'll just we won't shut off the recording. Just be quiet while you read. You're good.
Thank What? This the >> Yeah, >> I figure that Okay. Okay. So, I will um just summarize the goals and then I'll go through the rating scales and a summary of the eight
uh areas that were evaluated as well as um best achievement uh area areas that need um would benefit from further attention and general comments. So the goals, which again was a little strange process this past year,
um the goals that are presented, town manager goals were last discussed at select board meetings in February and March of 2026 to review the status and modify as appropriate based on changing events and/or priorities. The select board did not take a formal vote on the
changes uh but there was an agreed upon understanding by members during those discussions. So there are three goals each with um a few objectives. The first goal is around budgeting and finance with objective one being to develop an
FY27 budget and multi-year financial forecast. Uh second objective is to explore town school operational budgetary collaboration efficiencies. Third objective is to work with finance committee, select board staff and other
stakeholders to begin the review of and modify uh the draft financial policies. So some of those goals um and there's a longer list of subobjectives that were completed and all the others are in progress.
The second goal was around employee experience. This includes an objective um to work with town staff, labor council, select board, bylaws committee and other stakeholders to conduct a review of salary administrative plan bylaw and draft amendments to the same. Um
second objectives, work with staff to identify weaknesses in town's orientation on boarding practices and begin to develop an onboarding program. Third objective um were items carried over from the FY25 select board goals
around uh the annual climate survey and employee recognition program. All of those are in progress. And the third goal is uh about municipal property and calls out TC Pasios 925 Massav and tax title. Again, all of those are in
progress. The rating scale uh is as follows. There's a not observed and then there's a zero to four uh numerical rating scale with zero being unsatisfactory. One needs improvement, two meets
expectations, three often exceeds expectations, and four consistently exceeds expectations. The first of eight areas that were evaluated is individual characteristics and professionalism.
So now I will read a summary of the labor council's composite. The compiled feedback reflects that the town manager has approached the role with integrity, professionalism, accountability, and a strong commitment to public service during a particularly demanding year. The board recognizes her
honesty, transparency, diligence, and ethical leadership, as well as her willingness to engage directly on complex issues. At the same time, the feedback identifies communication style as an area for continued growth, particularly in high pressure situations and when addressing varied audiences.
Adapting communication in a manner that consistently supports active listening, constructive dialogue, and a respectful professional environment would further strengthen collaboration and overall effectiveness. Overall, the feedback reflects a town manager who has demonstrated a strong ethical foundation, a serious commitment to the
role, and meaningful strengths in professionalism and accountability while also identifying communication style as an important area for continued development. And I guess we can open it up for comments as we go if board members have
any or town manager has anything. Second area, problem solving, decision-making, and planning. The board views problem solving, decision-making, and planning as one of the town manager strongest areas of performance. Throughout a year marked by significant financial instability,
staffing transitions, operational complexity, and heightened public pressure, she demonstrated strong judgment, adaptability, and the ability to respond decisively to difficult circumstances. The feedback reflects her capacity to assess complex issues, identify practical paths forward, and
bring recommendations to the board in a timely and thoughtful manner. The board also recognizes her willingness to adjust course when circumstances change as demonstrated by decisions made in response to shifting operational and financial realities. In addition, town manager has shown an ability to
anticipate emerging issues, highlight potential risks, and engage collaboratively with stakeholders on both immediate and longer term planning needs. Her proactive leadership in identifying future challenges, including financial pressures and staffing vulnerabilities has helped place the town in a stronger
position to respond. Overall, the compiled feedback reflects a town manager who has provided steady, strategic, and forward-looking leadership. Third area, professional skills and knowledge. The town manager has demonstrated strong professional knowledge, sound judgment,
and a high level of competence across a wide range of municipal responsibilities. Her background in municipal government and law has been a significant asset in addressing complex operational, financial, regulatory, and governance matters during a particularly demanding period for the town. The board
recognizes her commitment to understanding not only the legal and administrative requirements of the role, but also the town's institutional history, traditions, and policies, which has supported continuity and informed decision-making. She has effectively applied this knowledge in budget
development, labor negotiations, personal and property matters, and other sensitive issues requiring careful analysis and professional discretion. In addition, her ability to explain complex legal and policy matters in a clear, accessible, and reason manner has been especially valuable to the board. The
feedback also reflects meaningful growth in municipal finance as she strengthened her financial understanding through direct involvement in budget and finance department challenges. Overall, this feedback reflects a town manager who has brought strong expertise, preparation,
and thoughtful leadership to the role while continuing to expand her capacity in areas critical to the town's long-term success. Fourth area is organizational leadership and personnel management. The board recognizes meaningful progress in the town manager's organizational
leadership and personnel management during a period of considerable stress and transition across the organization. The feedback reflects her collaborative approach to working with department heads and her willingness to seek and incorporate subject matter expertise when developing recommendations. The board also acknowledges her effective
work with the human resources director, labor council, and union representatives in recruiting key personnel and successfully negotiating multiple collective bargaining agreements all while remaining attentive to the town's long-term financial capacity. In addition, the town manager has taken
steps to strengthen accountability and introduce more structured management practices, which the board views as a an important foundation for long-term organizational improvement. At the same time, the compiled feedback makes clear that continued growth in this area remains important. Sustained attention
to staff support, morale, onboarding, internal communication, performance management, and employee development will be essential to building trust and maintaining a cohesive, effective workplace culture. Overall, the feedback reflects progress in this area while also identifying it as one of the most
important opportunities for con continued leadership development. Five is community and public relations. The compiled feedback reflects a clear commitment by the town manager to public engagement, accessibility, and transparency during a particular part
particularly difficult and emotionally charged year for the town. The board recognizes her professional, compassionate, and responsive communication with residents as well as her willingness to be visible in the community and participate directly in both formal and informal public settings. her efforts to explain complex
budget matters, engage public meetings and forums, and collaborate on tools and materials to improve resident understanding of the FY27 budget and override options were viewed as meaningful contributions to more informed public discourse. The board also recognizes that much of
this work occurred in an environment marked by frustration, mistrust, and heightened emotion in the community, and that the town manager continued to engage despite those challenges. At the same time, the feedback indicates that this remains an important area for continued growth. Ongoing improvement in
resident centered communication, community trust building, plain language explanation of major decisions, and composure in high stress public situations will be important to strengthening the town's relationship with the community over time. Overall, the compiled comments reflect both substantial effort and visible progress
in this area while underscoring the importance of continued focus and development. Six, fiscal management. Fiscal management was a defining focus of this evaluation period, and the compiled feedback reflects a town manager substantial efforts to stabilize financial operations and improve
understanding of the town's fiscal condition under unusually difficult circumstances. The board recognizes that while she entered the role with a solid foundation in municipal finance, she was required to significantly expand that knowledge in response to the finance department's
instability, inconsistent processes, and the simultaneous demands of closing out one fiscal year while while developing the FY27 budget. In response, she took proactive steps to secure outside expertise, stabilize operations, review governing policies and guidance, and
strengthen the structure and transparency of financial discussions. The feedback also reflects her ability to present complex financial information clearly to a wide range of audiences, including the select board, finance committee, and members of the public, which contributed to more informed decision-making and a clearer
understanding of the town's financial position. At the same time, the board emphasizes that this area must remain a priority for continued development and support. Long-term financial planning, internal controls, forecasting, capital planning, reporting, and broader fiscal
sustainability remain critical ongoing needs. Overall, the evaluation reflects meaningful progress, strong effort, and significant professional growth. and one of the most challenging and consequential aspects of the town manager's role. Seventh area, relations with members of
the board. The board's compiled feedback reflects a strong professional working relationship with the town manager characterized by openness, preparedness, responsiveness, and trust. The board recognizes her consistent communication, timely updates, and willingness to keep members informed about urgent matters,
significant developments, and issues requiring board attention. Her recommendations are viewed as professional, thoughtful, and grounded in analysis and experience, and the board values her ability to offer candid advice rather than simply reinforcing expected viewpoints. The feedback also
indicates that she is receptive to constructive criticism and willing to engage in honest discussion even when conversations may be difficult. This has supported the board's ability to make informed decisions and has contributed positively to the overall working relationship. While continued communication and alignment will always
remain important, the overall assessment in this area is notably positive. The feedback reflects that the town manager has established a productive and professional relationship with the select board that supports effective governance and decision-making. Area eight is reporting.
The compiled comments indicate that reporting has been an important contributor to improved transparency during this evaluation period, particularly in relation to operations, staffing, financial matters, and major town priorities. The town manager's efforts in this area helped communicate
difficult and evolving information concerning the finance department transition, FY27 budget development, staffing challenges, and longerterm risks. At the same time, the feedback reflects that reporting must continue to evolve to better meet the needs of residents and other stakeholders. The
issue is not simply the availability of information, but whether it is sufficiently clear, timely, well structured, and understandable to support informed public engagement and decision-making. Going forward, the board would like to see more structured, proactive, and resident friendly reporting around the budget, service
impacts, long-term financial planning, municipal property, and other town priorities. Overall, the board views reporting as an area of meaningful progress while also identifying continued opportunities to make communication more proactive, resident friendly, and effective.
Now, on to the best achievement. The board recognizes the town manager's efforts in filling key roles in stabilizing the finance department. It appreciates her willingness to bring difficult issues forward as well as her ability to keep moving forward in the short term while pursuing long-term solutions. The town manager also
improved transparency of financial management decision-making processes. These efforts provided a stronger operational foundation and position the town more effectively to address ongoing needs and future priorities. subject which would benefit most from further attention.
The board encourages the town manager to maintain positive communications in high stress situations and to balance her natural strength and being direct with the ability to adapt her communication style based on the audience and situation. The board would also like to see continued efforts in improving
internal policies or internal processes, policies and communications. Attention to elevating expectations, improving formal management practices, fostering a supportive and collaborative work environment to build trust, improve morale, enhance organizational effectiveness, and collaborating or
calibrating communication to strengthen work working relationships with staff and stakeholders is recommended. And the last section is general comments. Overall, the compiled feedback reflects that the town manager performed at a
high level under exceptionally difficult circumstances and brought professionalism, integrity, transparency, and strong personal commitment to the role. The board recognizes her willingness to take direct responsibility for complex operational, financial, and personnel challenges, as well as her ability to
engage difficult issues quickly, seek outside expertise when needed, and maintain continuity during periods of disrupt disruption. Her efforts this past year have established the foundation needed to strengthen internal processes and build the organizational capacity required to move priority town
needs and projects forward. The feedback highlights substantial progress in financial transparency, communication with key governing bodies, operational stabilization and collaborative planning which have improved coordination and helped build a stronger foundation for future work. At the same time, the
evaluation also identifies important areas for continued growth, particularly in communication style, trust building, staff engagement, organizational culture, and workload sustainability. The board notes that the town manager has demonstrated self-awareness regarding these areas and a willingness to improve. Overall, the evaluation
reflects a strong first year under highly unusual conditions and recognizes that the town manager has established a solid foundation for continued progress, stability, and long-term organizational improvement. And that concludes the evaluation.
Are there any comments, questions, discussion? No. Okay. I will just say um thank you. I think difficult complex situation was mentioned every single category and
multiple times. Um, and I think everyone knows that the challenges and difficulties that we're faced this year. So, thank you >> and and thank you to the board members for your individualized feedback and your support over the last year. I think that while hearing this, I was hoping at
the time that we were writing these that some of these difficulties were behind us. I think that we still are going to continue to have some rough patches ahead and we're going to have to continue as a group to grow and just develop. So, >> I appreciate the feedback and look forward to continue to working with you.
>> Thank you. This is to do this publicly is still strange to me, but >> I'm used to it by now. >> So, we need to sign a copy and put >> vote it. >> Oh, okay. Vote it summary. >> Okay. So, is there a motion to accept
the town FY26 annual uh town manager performance evaluation as read? So moved. >> Second. >> Any further discussion? All those in favor say I. >> I. I. >> Opposed? No. Uh motion passes
unanimously. So we need to sign a copy that goes in your file. Does it matter? >> It you don't need to do it tonight. >> Okay. >> You can if you'd like. >> Well, because we're not as we're not going to Yeah. >> Um I'll do it after.
>> So the next item is minutes. So um is there yes in the minutes folder there are seven sets of minutes that are ready to be approved um they
are from 2024. I have eight listed. >> One, two, three, four, five, six. >> The the May 12. Does that include the May 12th? >> May 12th. Yeah, >> May 12th you're not doing this evening. >> Oh, on Yeah, in the in our folder.
There's no May 12th. >> So, there are seven sets from 2024 in the folder. Are you ready to approve tonight? I'll make a motion to approve the minutes from July 17th, 2024, August 13, 2024,
August 20th, 2024, September 3rd, 2024, September 17th, 2024, September 24th, 2024, and October 15, 2024. >> Second. >> Okay. All those in favor? >> I >> I
opposed none. So motion passes unanimously. So, you would think we would be caught up, but we're not. I think is it the minutes log or is No, it's the other file. >> Minutes for select board. >> So, minutes for select board to review.
So, these are the oldest minutes we have that we're almost through 2024. There are um a fair number from 2025. I think there are 14 that have been written that just need to be proofed
um and then they can be um voted. So Brian, you signed up for six. >> I signed up for some and I am >> if you want to keep >> I'm hoping to be done by the end of June would be my hope. >> I just keep putting it off. Putting it off. >> If you can each take seven, this will
knock this list off. Um >> and then we'll have a new site ready >> there. I know there's more coming. Um we still have triborn minutes >> but uh >> I think even if doing going through a set a a week if you do
seven so we'll be done. >> I'm just going to Yeah, at some point I'm just going to grind it. >> That's pretty much what I did. >> That's that's the hope. >> That's pretty much what I did. >> I keep finding something else better to do but I try to get it done in June. >> Okay. Um, can you sign up for one more just so it's seven and seven?
>> Sure. >> So, this file is in our SharePoint. Glenn, do can you take on >> Yep. >> seven sets? Okay. Thank you. And then we'll be through this this spreadsheet and start working on the other spreadsheet.
>> I will warn you sometimes there are I think they're copy paste errors of dates or who's present, who's absent. Yeah, these are the minutes that were drafted by the contract >> minute writers. So, depending on who
drafted them, they may or may not have familiarity with the town of Lunenburgg. So, in terms of spelling and addresses and style, >> and they confuse me and Amanda a lot >> on votes. So
just um be aware, check those things. Okay. >> Do we have any committee reports? >> Uh no. The Lunberg Municipal Building Design Committee met on Monday kind of post uh election. There was concerns
about uh what does the town really want? uh also um concerns that there'll be two new select board members. So what does the select board also want and the path forward? So there's discussions on that and then next we're going to meet again
uh not next Monday but the Monday after on the 15th >> to go over the survey results. >> Oh, so the 15th went in a minute. Good day for us. >> They meet at 5:30, so we'd probably be fine at seven. >> Okay. Any anything else?
>> That's it. >> Um finance committee met last week. There was discussion about of course the town meeting and vote. Um there was also discussion about getting back to you
know looking at policies. We have policies that exist that maybe should be changed. We have things that are lacking policy that we should have policy and so on. Um, and it was also Jean's last meeting. So, there
is currently a vacancy on finance committee. Um, there could be more vacancies depending on what the members whose term expires this year decide to do. Um, let me see. I think that's Oh, they also
spoke highly of the tri board. um they said that that was a valuable um experience and they also expressed an interest in having uh department heads present budgets early to finance committee because that was helpful as part of the tribe board. So it doesn't necessarily
maybe have to go to the tri board but at least to the the finance committee I think would be of benefit. Um, and yeah, that's all I have to say about that one.
Our next meetings are well potentially the 15. We'll see. We'll have a workshop to talk to people who are looking to join vacant uh boards and committees. And then our regularly scheduled meeting
will be June 16th and July 7th. Um I was also thinking that we should have a workshop for goals like we did last year at some point this summer. I don't know if it makes sense to try try to do that in July or wait for a full board in August. I don't want to push it too far.
Um because we also have to do town manager goals as part of that as well. It might not be a bad idea to do initial goals and then when the when the board is full, we could revisit those goals and revise those goals. >> So, as you're discussing goals on my agenda
tomorrow for the department head meeting is to get their feedback on on what the goals were and and whether they think that we should continue to work in these areas or make some pivots and just to bring that feedback back for that workshop. >> Okay. So maybe we can plan sometime in
July. It probably would be another ad hoc and not one of our regular scheduled meetings um to have a goals workshop, but we can talk about that next time. Um okay,
back to public comment. Is there any public comment from the public? Good evening. My name is Richard Howard. I live at 26 Connell Drive. And I'd like to request that the select board and the chairman of the trust fund commission would consider and act upon my request
to be appointed to the vacancy that currently exists on the trust fund commission. Right now there is not a quorum. So the trust fund commission is unable to fulfill its duties and obligations to both the donors and potential recipients of the trust funds
that exist uh for the purposes. Uh my prior experience in the town is I served on the finance committee for several years in the early 2000s several but Mr. Alonzo who just walked out but uh was also on the charter review commission at the time and more recently
I was on the trust fund commission from May of 2025 until May of 2026. I am uh up to date on my mass ethics training and compliance and I would like to uh request that that um that we act
upon this so uh chairman Bowen and I can start convening again in a proper manner and kind of wrap up some things and move the committee commission forward. >> So >> So have you submitted the form? Yes.
>> For reappoint? I I did submit the talent bank form last week. >> We don't need that. >> No, madam madam chair. This is an elected position. >> Oh, that's right. That's right. That's right. Um it would be I forgot >> there would need to be a joint meeting of the trust fund commission and select
board sitting jointly in a meeting to make the appointment. >> Can I say we can't have a joint meeting because there's no quorum? >> No, >> there's no quorum. Therefore, I cannot make an authorization even though I submit. >> Madam Chair, we can talk offline with with council, but there is no mechanism
to appoint to an elected body without having unless Okay. >> without having the other body convened. That is the process. >> Okay. >> So, we can verify that. But >> yeah, so I forgot my apologies. I forgot this was elected because I had appointed on my head my mind. Um,
so I agree. Let let me circle back with town council council to see what the process is and we'll >> very good. Yes. >> Take the next steps based on >> I understand this is a little bit of an unusual situation given there's only one member of trust fund commission now and
>> um I know that >> and this wasn't on the agenda it was you know it's a public comment so >> we'll follow up. >> Very good. Thank you. >> Okay. >> Any other public comment? >> Any public comment from town manager?
from the board. >> So, are we going to every other week for meetings? >> It was that >> try to >> Yeah. >> with We just scheduled one in between. >> Yeah. Yeah. >> Yeah. >> And I think we'll have to probably schedule one in July. The goals
workshop. >> Is that >> Yeah. I just It's fine. Yeah. It's fine with me. I just didn't I didn't know if So, we don't have a meeting next Tuesday? >> We do not um We don't have a quorum for next Tuesday. >> All right. So, >> any other comments, questions?
>> I get nothing. >> Okay. >> Make a motion to adjurnn at 8:56 p.m. >> Second. >> Okay. All those in favor? >> I >> I >> I >> have a good night everyone. Night.
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