Okay, we good. Excellent. Welcome everybody. This is Lunberg Water District Commissioners meeting agenda. Today is September 10th. Start by saying the pledge of allegiance to the flag of the United States of
America and to the republic for which it stands. One nation under God, indivisible, liberty and justice for all. All right. Liberty and justice for >> Do we have some minutes floating around?
>> Yeah, we do. >> We'll uh take care of these minutes at hand. Big one from web. Yep. >> That's all the water man. >> Is that all the pipe? >> The pipe and the hydro two. >> Yeah.
>> So I bought cheapest material from all the supplies. So they were the cheapest of the pipe and hydrants. pipe plus the cheapest of the valves and fittings. We bought everything from them and uh we needed some more pipe was unavailable through
through web and so I bought it from Prescuit which was the exact same price. They went to the same penny. >> So kept keep them all happy. base pipes. You look at them. >> Uh yeah, I mean we'll buy we'll buy brass on them at times.
You're on vacation. >> So, Mr. Chair, make a minute motion we accept the minutes of what's that date? >> Uh, 27th. August 27th. >> August 27th, 2025. >> All in I move to abstain.
>> I abain here. I need that one. >> Okay. Uh, next thing we have on this is discuss zone one activities and agreements. >> Okay. So, you know how it we tried to
set we set deadlines and all this and uh kept going for extension. BP couldn't respond. Uh, so I received a call from DDP and they are under the opinion that the kayak racks have to move outside the zone one.
>> Okay. >> Because the vehicles are going to go there and they don't, you know, any vehicles in there. So they are requiring that they get relocated. >> Okay. >> So there's no official letter yet. Uh he just called to say that that's what's
going to be stated in the letter. So, this is just a just so you're aware that that the letter is hopefully we get it this week, but it could be next week. >> And he did call >> and he talked to their hydro hydraologists. Yeah. He he spoke to their guy.
>> Okay. >> And uh his guy understood why why they made that >> okay >> statement. >> Um Okay. So, we'll wait, I guess, to to get the official letter from D. Have we
responded to that email? >> No. So, I sent the attorney an email saying, um, "Okay, we're good. We moving for September 1st." And he emailed you and I. Yes. Correct. >> And basically said, "You completely
misunderstood my emails. We are asking for an extension until we hear from D." So, >> clearly him and I were >> Yeah. I don't think >> anyways. I did not respond because he had sent this >> um email to us Thursday, >> Thursday night and I believe it was
Friday morning. >> This was last week >> that D called you and you had said that D told um had already called >> that the lawyer must not have been aware but
D was. So I have not responded to that email because I assume >> Yeah. So everything's going to happen now. Once the official letter gets it, it's all going to >> Okay. I mean, do we want to reply to that email right away? Do you want to sit on it for a week or
>> I say we sit on it until we get DPS letter and then settle? It's all settled. So, >> um, any input? >> You know, we we know we've been over this and and we've given extensions and
so forth. I I have two options in my mind. One of them is they're obviously going to be getting notification on this that we basically say based on our knowledge this is what's happening um and give them a timeline to move it
um or wait till the letter comes in and give them a timeline to move it. >> Okay. >> Uh it was supposed to be moved by September 1st. uh by the understanding they would they had ample time to get D's response. We kind of knew exactly what that would be but
allowing them that. So I'm you know >> and I could follow up with them and say you know we superintendent spoke with the gentleman at D. He said that he spoke to your guys. How
>> see this what we don't know is DP's letter going to say you have 30 days to remove the back they going to get there a lot of things that we don't know if we say you got 45 days and they said yeah I gota >> and you wait 45 days and we're more winter it's real difficult should we
move it in the winter time you know it's our understanding that the I I guess >> I know I'd love to see a timeline on it I know other board members would be jumping over the moon to a timeline on it, but >> let's see if >> how about hey, it's our understanding
this the decision. We would expect you to move the kayak rack as soon as possible >> and and then once once we get the letter if there are any then >> if there's a timeline. >> Yeah. And I I think as soon as possible is as soon as possible, not >> for 6 months. Not Christmas. No, I may
rephrase that to immediately just so you know, just so we're all aware that this has been going on for seven months. Okay. And and I understand that the Woodlands hired a hydro geologist. I'm not exactly sure what his term is. >> I'm not sure why they did that. That was
never part of the conversation agreement we had. It was simply like, >> hey, if you guys get a letter from D saying they can stay here, I'd be okay with it. They took all these extra steps. I'm not sure what their the approach there was. But that was >> that was even if this guy came back and said that these things are are helpful,
it's not the conversation that we agreed on. So I don't even know why that portion was in there. And the letter that I received back from their lawyer was less than favorable because I feel like it really kind of done our best to work with them and it was a bit abrasive. I didn't really >> trying to find he tried to find some
holes and I think I I think you kind of hit the nail on the head. Our determination from the get-go is it needs to move, >> right? >> So now we we have an understanding that the that that whatever they were trying to accomplish isn't going to be accomplished. So it needs to move. >> Right. >> Okay. >> So
>> I was down here last week. I didn't drive all the way down. I went down as far as a pump house and out on the peninsula past the wells on the right hand side. I don't know what it is. I couldn't tell. There's some kind of a
yellow either an orange boat or kayak or w something out there up on the shore. So, somebody's making some use of the end of the peninsula down there. And I'm not saying what it is cuz I couldn't tell. But there's a man-made thing out
there. God didn't put it there. Somebody put it there. They're using it. >> So, >> so we'll have to we >> take drive down. >> Yeah. I would have the superintendent take a look and make sure that that we're meeting what we need to down there. >> And if you're watching, you can move it
tonight before we get there tomorrow. >> So, the D mentioned the kayaks. I'm not sure which one of you guys mentioned. Pass. >> I did. and uh he he mentioned he he wasn't sure about kayaks something about how they're made but he he made a
reference to some other thing that they've been finding peass from the rain landing on it. So he he's like, I'm not saying it's there, but he says in their opinion, why have it as a concern over? So >> once again, we can we can like really like go into the weeds on this. It's simple as well when this was brought up.
If D gives approval, but you can leave it there, great. If D doesn't, we're moving. So, you know, we can sprinkle it all over, but that that was just the black and white. This is from what I hear, D's not going to approve it. We'll wait for the official letter. We're hoping that the Woodlands understands
that and just we all press on with life. It's really honestly there's only a couple racks just to move them over. I don't see as a big deal. I agree. >> That's it. >> So >> I think we should still make a deadline with the DS, >> you know, I mean, let's make a deadline at the end of the month.
>> Well, the problem is is that D is like governing authority on this. So I don't want to uh see anything that's going to conflict with them. That's >> right. If they they might tell them they have to move it >> in 24 hours, right? But that's up to that and so that's I I I didn't think of
that until the superintendent brought it up >> that they may have a specific timeline. [Music] >> Sorry. So I think that's kind of what we should do. Let's leave it until we hear notice from D. If we if two weeks goes by and
nothing happens in our next meeting, uh we'll reach out to them before then just to clarify everything so we can I'd like to really just close this issue off to be honest. So, everybody good with that? Yep. >> Okay, moving on. Commissioner, superintendent,
clerk, treasure of additions. >> How we doing for you? >> All we have is uh rolling acres. We've been working there for three weeks now. I thought I thought it was three weeks. And uh we pretty much have the the water man done. We should be done tomorrow. All we have to do is probably finish
crossing rolling acres, go onto Metal Lane slightly, put in a hydrant, and then uh I already have it set up for next week to pressure test and chlorinate. And then once that passes, then we uh start hooking up the houses to the new line and uh yeah, clean up
moment, hot tub, the driveways and stuff. And uh >> so is a process that you will pressurize, chlorinate, new line is good, and then with that wine pressurized going tap verb stop. >> We did all the taps already. >> Oh, you did?
>> Taps all done. We shot them up with the GIS thing. So we know exactly an inch where they are. >> So and we found the services. So all we need to do is dig them up and do the connection. >> Got it. >> Uh so so in the meantime, well, so when you pressure test, you got to let the chlorine sit. Then you got to do the
bacteria samples then and then once that passes then you can start connecting the people. So in the meantime while that's we're waiting for that process we can you know hop the driveways moment and see the spots and we're not going to dig >> uh so we can start some of the cleanup process. And I just want to say all the
residents have been excellent >> happy smile you know wave when we go by bring out little candies for us waters and I mean they they've been excellent. So, >> it looks very clean and neat over there. I just want you to know I've driven by a couple times. It's always seems to be swept up nice >> for a couple tough spots.
>> Yeah, they've done a good job. >> Yesterday was a tough tough day. So, yesterday we had to cross under the the existing water man. >> Then there's a main culp that runs down the center of the road. So, we have to get the new main to go under the old main and then under that cit pipe. So,
this is all stuff that's already been dug in the past. So, it's not it's not very stable. So, uh, everyone was caving in. We were in the water table. It It was nasty. So, >> that's crazy. >> And we're climbing hills, so that doesn't make sense. We're rising and we
hit water. So, it's wider up top than is down the bottom. Doesn't make sense. But, >> uh, so we had the trench box in there. And, uh, so we had the put the tea in. We had a little stub coming out and we had the cover pipe. So, this was late in the day. I want to say it was after 4.
And uh Terry's like, "You know, we got to put that in because if if we wait when we're going to too tough to do it tomorrow, so like, yeah, let's just do it." So we worked late last night, got under the cover pipe and uh got it over there and and did it. But it was it was
tough. It was it was wet and everyone was caving in and uh it was it was a tough one. So, but anyway, it it's done and and hopefully everything passes with the pressure test and uh we're done for 100 100 years.
>> Y >> someone else's problem. >> You're keeping track of what the cost is over there so far? >> Yep. Full detail. I mean, you signed a lot right there. So, yeah. So, we'll have the pretty much all we have is the pipe and uh the brass, which we've already paid for. I'm not sure if they
were on that one. >> And then the equipment cost. So, 4700 calls a month. >> So, and then we have the retired guy. >> Yeah. Yeah. >> Do we plan on keeping that excavator for another month or do you think just just
to do the main and that's it? >> Um >> I mean I I just curious. >> Yeah, I didn't I my thinking was just the main but >> probably be easier for the services. >> Well, we'll see. Yeah. I mean, so we we
have 17 services. >> Yep. >> So, and they're all right at that name. So, it's not like we're cross the street. One, we have to cross the street. >> Uh, >> so I mean, we we could if we have the machine, we could probably set two two crews on. You two do this one. You two
do do this one. So, we could probably do it quicker. >> It has a small bucket on it, too. We went down to a 24 in. So, it's it's not like you're >> So, it's all all going good, you know. I was like I I was I'm excited that it's it's going to be done tomorrow almost.
>> Yeah. >> The main main line >> I throw by there today. It looks like you said >> so once it's all passed and tested then we're going to have to do a and we get the houses tied on then we have to terminate the old the old one. So for us to do that then we need to shut the old
one off. Tie the new one to the old one so we can feed >> Yeah. the rest. >> Yeah. >> So we'll have to do one more shut down for the residents up there. >> Hold on. Hopefully we can go to school tomorrow. We have to do one tomorrow. But >> I mean we're no lie. We're we say that
water. We're like on top of it. >> Well, that's great. So >> kudos to you and your staff because you guys are your job is to maintain, not necessarily do main replacement. and, you know, doing the main replacement at
the savings that we're going to have. You know, it's the the public should know and and you you know, you got my appreciation at the fact that you guys do that above and beyond your daily >> and they're all they're all doing a great job. >> I mean, everybody uh
>> uh PJ and Ryan have uh mostly laid the pipe. I think you did a couple pieces of pipe, >> uh you know, putting the rubbers in, soap up, put putting the joints together. Uh, and then we've had some like last night was probably the worst night of them all, but we they've done a really good job. They learned they're
learning a ton, uh, you know, putting the fittings together, mega logs, and it worked out good. Massav kind of they got to see people do it. So, you learn a lot by just seeing it. >> So, now they actually got the hands-on and uh, >> and we've been running business as
usual. >> Yeah. Yeah. >> So, so for example, on that side, so hey, next Wednesday we got all this stuff lined up. Okay, we're not digging Wednesday. >> So, uh, >> it's kind of what happens half day today. >> Yeah. >> You know, they they just cleaned up, did a lot of stuff today. They didn't do any new digging
>> and the guys are out. >> Christy Redne the other day, you know, I mean, so it's been it's it's nice to see. >> It's a good effort by all everybody. Uh, even Lisa in the office has been able to pick up some extra slack if you're not in there. Yeah. So, yeah, it's all good. I I know that I've brought this up
before. I don't want to belabor it, but you know, I I'd like with the board's permission to continue to look at the possibility of coming up with a 3 to five year capital plan doing main replacement and what that cost would
look like versus the cost of hiring out because you're four years behind when you wanted to do this project. >> Correct. And we are way behind on our capital plan for all the mains that are aged out
and we're kind of doing damage control going where we fix all the most main breaks during a season. So, at least something that we can bring forward to the public to show them that maybe it's worthwhile to consider a a an
additional whatever it may be to uh a capital plan to to do this and what it would cost if we did it inhouse versus hiring out and give them an option to consider it. So, so on that I mean we'll see how the the
we have a meet tomorrow we have a meeting with time bond nine o'clock >> one of you wants to attend uh with Mr. key to hammer out a lot of the questions, you know, so we can have direct answers for them. So I'm not the middleman. >> Is that regarding the PAS stuff?
>> Yings. >> Yeah. >> So anyway, so we got that going. So uh so I'm in in speaking with time on we in our opinion, we definitely need a podcast. So because the last meeting, I'm not sure you were here when Mr. Yi
was here, we were talking like and we just started throwing questions back and forth. So, uh, Mark says, "Well, you can see that there's questions of how this is. So, we need to know those questions before we do this do this treatment plan." >> Yeah. >> So, when I was with Tai Vaughn, that's what about this and then one says this,
the other one says this and and the same thing came up like, well, >> we're all in agreement that no one no one really knows. So, we can't go spend $20 million on and and not know. So to me to spend $300,000 >> uh to do the pilot test, I think that's
we have to. And so on that they're not that's not 100% that that's the way they want to do it. They could do uh sampling and grab samples, send it to the lab and have them >> do it in a lab. >> We did that with the hickory wall. We did both. We did the pilot test and
correct >> the lab and they confirmed each other. I guess at the end of the day, if we ever did want to do a treatment plan for Keings in Lancaster Avenue, this is basically what this is about. We need to present data to the DP that they're going to be like, "Yes, we're going to
prove you to do this." So, >> and as right now, we don't have that data. >> Yeah. M That was exactly what I tried to get through to Mr. Empy is he he want he he felt that that should be an option to the public. It was not a it's really not an option because it hasn't been >> right because we couldn't do that now if
we wanted to. >> Yeah. I think there was just a misunderstanding because I think he thought the pilot study at Cadence was done. Give them that data. The pilot study at Lancaster was done. Give them that and let them. >> Well, hopefully this meeting tomorrow between all the lines that are there. >> There may be a solution uh you know
>> or at least an answer of how to proceed further with that. Can we do it through sampling of the data we have or does it need to get no we need to do at least this >> right >> joint you know >> and and and yeah and I told him I'm all for if that's an option he wants to have
then I'm all for putting that on a warrant article for the public to vote on >> to because we have no other way to fund the the study than to do that >> and then it becomes an option. So on that that's where it the water man stuff we have piece of demo piece of equipment
that you know we if we want to purchase something like that we can put it on that article to purchase have the voters vote if they want to do the water man stuff then you know we purchase the equipment or they they voted down we go like we're doing now
>> um okay yeah I I do do I'm all on board of let's let's kind of maybe just draft up a little something of what we foresee that we could do what do we think it will cost what do we think it'll save. Does it invire involve in hiring more employees? One, two, you know, whatever, which I'm I'm
in big favor of, but let's just kind of just map it out a little bit. Like I said, >> the this Roland Acres project before we started, Crane did a great job. He had a breakdown of I think we need this many pipe, this many days. B, you know, it was just a very um >> you know, we didn't need to do it on a computer. Just, you know, just boom,
boom, it was it was great. I looked at I was like, "Oh, yeah. This is a good baseline goal to shoot for naturally when you find a threeyard boulder in the ground so up you know. >> Yeah. Then then we had little hiccups unit two. We had them scheduled to roll
the pole. There was a car accident. They couldn't get there. >> This is all this all those happen on any any type. And I I you know I just I feel there's good savings to be had by doing it in house and everybody's a winner. A guy's learned more. I I thought it was
great. I'd love to do more. >> So, uh, a little bit on the the PAS. We we I had mentioned that Keings, we did some test while behind it. Uh, just I kind of me into my own little Yeah. >> kind of picking out how to do it, hire
the well drilling crew. So, we got some good data. So, now I passed it on to uh Dave Howard, our hydro geologist, and he gave a proposal on going the next step. >> Okay. >> And uh it wasn't huge. which was under $6,000 for him to do his
>> design proposal thing. But but this would also tie to this article where we would need appropriate money to pay for the drilling crew, correct? To go do the testing. >> So I mean the Dave Hollywood part, I mean, if you guys are okay with it, I let me sign off on that. I'll get him working on it. >> Yeah.
>> And then uh then that's good. I'll get him working on it. Then he's going to come up with a budget and hey, we need this for welfare and then we can we can do that as part. >> Yeah. That's Well, >> you don't even need our permission for that. >> We need We need Yeah, we need to We would need a warrant article to actually do what he's going to propose. >> Correct.
>> Right. >> So, that would be a special meeting. >> Yeah. >> Then we would need a warrant article if we propose to >> do a pilot study on Keings. >> Another war. >> Even the cheap one, I think, was 40,000.
>> Still, we still need a a warrant article for that. >> My capital improvement thing. I don't think that we would have the data together until the annual meeting to consider that. >> She's she's she's got all the >> I bet we can work we could work that up. >> Okay. >> Oh, may maybe on the you're actually
>> projects to to >> future projects. I'm on the the piece of equipment just main brakes because I mean >> right. So that definitely because we are replacing you're looking at the JCB which is how old? >> 95 96.
>> So it's 30 some odd years old. He's pretty old. >> Yeah. And we need to have two pieces of machinery. And we have our back out. It's 15 or so years old. >> The cat is a 2008. So, uh, that's >> more than 15 years old. >> Yeah. >> So,
I think as a whole separate thing that if you were looking to replace one of those machines, your recommendation on a machine, and we make a warrant article on that machine because you're going to need it for everyday everyday maintenance. >> Here we go. If we do our own waterm
it's a a benefit to that. >> Yeah. >> Right. Um so that would be something that we would end up leaving off of that capital expenditure because we'd already own the machine. >> So we can we have all the pricing. We don't have to decide on that now. >> Uh but when when we say hey we're doing
the warrant article >> then they'll say let's put it on or I'll put it on. >> Yep. >> And we do have the option. I mean you can you can buy from the state bid or you can say let's go out to bid you know and and they present and >> most of the prices that we've been getting they've been doing that I forget
it's it's called something their state their state prices they're >> getting like the state approved price for this >> yeah so those are already pre- bid >> correct yeah >> yeah so that you could just pay that or you could call it bid >> could we do better going out to bid that would be the question is yeah
>> well if you think so then we could go out to bid I mean and that's something >> but you'd have we'd have to >> because you could always you could you could always go out to bid on it and then all else fails If you use an estate state bid number, >> yeah, >> you could toss them and go back to the state bid number if they've exceeded
what the state bid number is. >> Yeah, >> I I'm a go out to date kind of guy. >> But I think we'd have to sit down and go through >> you would you have to that. >> Yeah. So yeah, like when we bought the cat back, we went out. We had John Deere
did the spec cars. >> We went to buy a John Deere, but Cat came in was >> Yeah. >> 15. >> Obviously get what you like. I mean, speck out what you want and if it's not the brand or something that's feasible to you, that's fine. But it's Yeah. As long as it's got the Yeah. >> Well, even though I mean, there's
certain >> Oh, whatever we spent here. >> Yeah. >> Make sure it's something we really like. >> That's all I got. That rubber tire excavators in the yard up there. >> I was just playing with it. >> Who drove it back?
>> Yeah. She got 30 35 miles an hour. >> Got it. Sorry. It moves right along. >> Get a ticket. >> It's funny cuz I was just starting to go when it came down the hill. I'm like, "Oh, it's 30." Oh, no. It's 35 coming around the corner. >> Did it out? Stable driving down even driving down a road. Nice and stable.
>> Yep. It has different buttons. Work mode, drive mode. So, has different suspension. >> It does have a saw on it like >> stable like like Yeah. >> Yeah. It's >> I'd have to try to take it down the road. I I mean, good for you. I I was the first >> I think it was about 15 miles an hour.
>> I was leaving Rolling Acres coming out of there going must have it was about 15 16 and I >> which is pretty good. >> No, very good. Yeah, for a big Fred exped two. >> I don't I don't know this actually did. That's what I saw on the bottom.
>> We'll race >> either way. >> Yes. You got anything, Christie? >> No. >> Commissioners, do you have anything to add? >> Nope. >> All right. Uh before you do, I think we just need to make we need to make the >> Not yet. Do we have any public comments? >> Oh, sorry. >> Oh,
>> I got the mass DOT. Sorry, I got stuff to add. >> I messed it up. >> See you next. >> All right. So, the Massav job, uh you you don't just end the job. You got to file through this nasty completion. >> So, I did. So, they came back with three
things that they would like addressed. And one of them uh in front of the puppet theater they have a big puddle. We we paved that in front of the p in front of the puppet theater three times. This is the third time we paved it. So the big thing was
always the water going over down the driveway. So we kept raising the burm and uh then we got to you know we got to get rid of the puddle. So there's two catch basins there and they're both higher than their driveway.
So, in in our opinion, we paved it three times. This is a state problem. It's not it's not our problem. Was this problem made there pre-existing? I think it was. So, I I don't I don't think we can fix that. >> Yeah. >> And we haven't gotten calls from them. >> Puppet theater is perfectly happy.
>> They are cuz it cuz it used to go down in there and we haven't gotten calls from it anymore. So, Jason. Yeah. >> So, Jason did call with MDR and said, um, absolutely no problem. He'll be up to fix the other driveway. He says, "That's that's absolutely the problem. We'll fix the loom." He says, "We will
be out there, fix whatever." He says, "But he says,"I definitely want to meet with you and we got to figure this out." He says, "Cuz like exact everything that you just said is what Jason said." >> Okay. So, so maybe what we need to do is is meet the stake. >> That's what he was thinking too is that you guys need to meet and be like, "Listen, these were the
>> shoot the elevations of those. >> They did. They shot they shot the two two catch basins and they're higher than the drivers like seems to me they're going to have to lower catch base right
>> then you have to mill and pave right this >> yes I would definitely talk to the state >> zoom >> yeah all right is that all that >> that was it Perfect.
>> Uh, no public comment, nothing from you guys. All right. So, now, do I need to make a motion on this? >> I think so. >> All right. I'm going to >> Oh, I can't. So, I make a motion that we >> Okay, it says it right there for you. >> Make a motion to enter into the
executive session not to return pursuant mass MGL 30 and 21 A3 to discuss employee reviews. Okay. >> Yeah. >> Regular meeting. >> Regular meeting is a journ.