WEBVTT METADATA Video-Count: 1 Video-1: youtube.com/watch?v=3R4D_gI6aQs NOTE MEETING SECTIONS: Part 1 (Video ID: 3R4D_gI6aQs): - 00:00:00: Meeting Commences: Roll Call and Chairman Selection Process - 00:05:24: Introduction of New Planning Director Gina Grand Prix - 00:07:28: Reviewing and Approving Minutes of Previous Meeting - 00:08:39: Small Scale Land Use Amendment: Mobile Home to Mixed Use - 00:11:51: Developer Finch Explains Proposed Bank and Restaurant Plans - 00:15:17: No Public Comment; Motion to Approve Land Use Amendment - 00:16:24: Finalizing Land Use Amendment Vote, Director's Report Intro - 00:17:15: Selecting a New Vice Chair, Chad Evans Nominated - 00:19:09: Director's Report: Training, ULDC Overhaul, and Code Updates - 00:35:58: Commission Input, Code Amendments, City Residents Vision - 00:46:35: Prioritizing Code Issues and Amendment Approach Discussion - 00:49:24: Legal Reminders and Sunshine Law Training - 00:51:17: Meeting Adjourned: Thanks and Closing Remarks Part: 1 1 00:00:00.240 --> 00:00:30.720 Thanks everybody for coming tonight. I see that it's 5:30. We have one more commissioner that is on the way. We're going to try to uh maybe uh give him another two minutes before he gets started. Okay. Okay. All 2 00:00:45.120 --> 00:01:17.345 right. [clears throat] They got stuck at the light. Every time you're like think you're you're like single digits away from something in minutes. Get stuck by this light. >> Yeah. Come on, Morgan. [clears throat] 3 00:01:22.880 --> 00:01:53.200 If he's not here in another minute, we'll get started. Just know he'll be walking in. >> Mhm. >> All right. All right. 532. We're going to go ahead and get started. Um, we know Mr. Dittle is on his way. We'll go ahead and call 4 00:01:53.200 --> 00:02:10.239 the uh May 4th meeting of the Linhaven Planning Commission to order. If everyone will stand for the pledge of allegiance, please. May Oh, my watch is on. May 5th to the flag of the United States of America to the republic for which it 5 00:02:10.239 --> 00:02:43.120 stands. One nation under God, indivisible, liberty and justice for all. Vicky, will you call roll for us? >> Here. >> Here. >> Here. >> All right. Thanks everybody for coming 6 00:02:43.120 --> 00:02:58.319 out tonight. We have just a few things uh on the agenda. The first thing we do need to handle is the selection of a new chairman. Uh upon further review from the U uh uldc uh section 8.02.02 7 00:02:58.319 --> 00:03:14.560 references that a chairman shall not be able to succeed himself. And so um we have conferred with council regarding actions that were taken at the previous meeting. And uh I think it is an opinion of council that we don't have to go back and vote on anything that we voted on 8 00:03:14.560 --> 00:03:36.360 last month, but uh we do need to open nominations for a new chairman. If someone would like to take make that motion. >> Is there anybody that wants to raise their hand? Eric, do you want to try it for a year? I'll nominate Eric. Eric Noly. 9 00:03:37.440 --> 00:03:53.840 All right. Anyone else? See, you know, Eric's apparently ready to arm wrestle somebody up here for [laughter] All right. Any other nominations? >> Who is who is the motion? Who made the 10 00:03:53.840 --> 00:04:12.720 motion and who >> made the motion? >> So, Ashbrook. And you made the second little second for Eric Noly to serve as chairman. Yeah. and two seconds. Yeah. All right. So, we can close the 11 00:04:12.720 --> 00:04:31.120 nominations. Any other any discussion on Mr. Noly serving as chair for the next year? Any public comment? [laughter] >> I just want to make sure you call the 12 00:04:31.120 --> 00:04:46.720 vote. >> All right. Yeah. All right. So, we'll move to vote on Mr. Noly serving as chairman for the next calendar year. Miss Vicki, will you please uh call roll for us? >> Yes. >> Yes. 13 00:04:46.720 --> 00:05:05.759 >> Yes. >> Yes. >> Yes. >> All right. Well, the meeting is yours, sir. We have an agenda. Um, I'm sure Miss Gina has something that she'd like to say for us. 14 00:05:05.759 --> 00:05:24.080 >> Yes. So, do you want to go through that application first or do you want me to >> introduce the minutes? >> I'm sorry. I'm I'm I'm used to doing that. Yes. >> Okay. Perfect. 15 00:05:24.080 --> 00:05:41.680 >> Yep. Absolutely. Um, Mr. or Commissioner Doolittle. I didn't get to meet you and shake your hand when before you came in, but I am Gina Grand Prix. My husband and I moved here from Utah. I My husband's been here for two months. I've only been here for a month. So, uh my husband 16 00:05:41.680 --> 00:05:58.639 works for Rural Florida Rural Water now after serving 30 years in public works and in this in the state of Utah. So, we are public servants through and through. Five of our five of our children, five four out of our five children have all worked in public works. Two are 17 00:05:58.639 --> 00:06:16.400 currently still in not public works but public service. So our family is very much into being here with you. So uh I have 11 plus years of planning experience. So, I started in a small county in Utah and worked my way up and 18 00:06:16.400 --> 00:06:32.720 got my bachelor's degree in geography and urban planning and a master's degree in public administration. And so, I'm excited to be here. I we have looked forward to moving to Florida and we finally made the jump and it just has 19 00:06:32.720 --> 00:06:50.160 been a whirlwind. But, we're I'm excited to work with you to to make a better city. That's what our job is here to do. And you know, our a lot of your jobs, you're volunteers and um citizen planners are it's a it's a thankless job 20 00:06:50.160 --> 00:07:07.400 unfortunately. And I'm here to support you and hopefully help you understand the applications that are before you and to help you make educated decisions for the city of Linhaven. So, I'm excited to be here. Thank you. 21 00:07:12.639 --> 00:07:28.720 Yeah, if we can if we can actually I've watched a few of your meetings. If we can have you talk directly into that mic, um we would really appreciate that. It helps us and the public hear what we're saying. >> I think it's on. Is it on now? Okay. It was not on. Uh we're going to move to 22 00:07:28.720 --> 00:07:44.479 the next item on the agenda, which is the consideration of request for smallcale future land use map amendment. And if you'll walk us through that. Yep, I will. >> Oh, sorry. Sorry, I skipped one. We have to review the minutes from last meeting. >> Oh, yes. >> Has everybody had a chance to review the 23 00:07:44.479 --> 00:08:00.560 minutes? >> Any discussion on the minutes? >> All we're good with all the question about the chairmanship and all that is that amended or we vote on it 24 00:08:00.560 --> 00:08:16.720 as is >> your new motion. Your your new motion >> that up >> fixes everything. All right. I'll entertain a motion if there's no discussion. >> Motion to approve. Second. >> All right. Have a second. 25 00:08:16.720 --> 00:08:39.839 >> Chad. >> Yes. >> Hi. >> Hi. >> Yes. Yes. >> Yes. [clears throat] >> Yes. Uh, I'll abstain. I was not here last meeting. 26 00:08:39.839 --> 00:08:56.880 Motion to accept the minutes passes. Now we can move on to the next item for the smallcale future land use amendment. >> Miss Vicki is the one that actually did this. So I am I'm going to ask her for help if I need it. But this is a 27 00:08:56.880 --> 00:09:14.399 smallcale future land use map amendment. So the applicant James Finch is here. Uh, I'm going to switch things up a little bit. Normally, you have we've h it sounds like we've had the applicant present their application. I want to make sure that you understand that staff 28 00:09:14.399 --> 00:09:29.839 has reviewed it fully and if you have any questions for staff, um, that's what I'm going to do. So, I will present the application to you. And then if you have questions for the applicant based off of staff's review and recommendation, then 29 00:09:29.839 --> 00:09:48.480 you are we will have him come up and answer all your questions and he'll probably be able to answer them better than I can. So, this application is asking to change from the current land use which is um high density. Well, it's 30 00:09:48.480 --> 00:10:05.080 it is a mo it was approved as a mobile home property and they are asking to change it to uh mixed or mixed use. Sorry, lost my notes here. 31 00:10:07.680 --> 00:10:23.360 Is that that's correct? Yeah. So, it's Yes. So, mixed use um it's 3.042 042 acres and the property currently is vacant. It's not developed. So, it never developed into a mobile home park um or property. 32 00:10:23.360 --> 00:10:40.480 Um the adjacent uses are commercial to the north, highdensity residential to the south, and mixed use on the east and west sides. So staff recommends that the planning commission conduct a public meeting a public public meeting take 33 00:10:40.480 --> 00:10:56.800 public input and discuss the application and choose from the options that are in your staff report. I've I've added these I don't know if you've had these in the past just to help you know how to make that motion um because we don't want the 34 00:10:56.800 --> 00:11:14.480 we don't want any confusion when it goes to the city commission. And so I this will be a regular in your staff reports now so that you have that direction. I also um we will also be adding a lot more detail so that you understand the 35 00:11:14.480 --> 00:11:31.920 code and how what your role is as the planning commission and and how you are to make those recommendations to the city commission. So with that staff recommends that you um make those decisions and discuss it. >> All right. Thank you. And I do appreciate the uh the added detail there 36 00:11:31.920 --> 00:11:51.600 for the the options we have. I think that will help. Um I'll open it right now to the rest of the commission for any discussion or questions and then we'll bring up uh the representative for the land. >> Finch, you already have an idea of what 37 00:11:51.600 --> 00:12:09.519 you're going to do with the property. So you got two buildings. >> Yeah, if you Can you can you come up and state your name just for the record, please? Thank you. >> Name's Finch, 410 East Second Street, Lin Haven. We're planning on putting a 38 00:12:09.519 --> 00:12:25.120 bank on the community bank on the corner of Florida, Florida Avenue and 390. And then on the other side, you know, uh we don't have confirmed, but uh having a uh fast food restaurant 39 00:12:25.120 --> 00:12:57.920 on the other corner. And I've got a here that'll occupy just half of half the property. >> Okay. [clears throat] And on on the other the other part on the 40 00:12:57.920 --> 00:13:19.639 New York side, Culver's restaurant is looking at it. They've not made a deal on it. >> Who is I'm sorry. >> Culver's I have thing y'all can look at. Looking forward to that. I don't like to eat 41 00:13:20.560 --> 00:13:35.519 this. >> Between those two, it would likely consume the the the entirety of that. >> No, just half of it. >> Half of it between the two. >> Yes. >> Okay. >> Fortunately, the rest looks like it's going to be storm water retention. >> Yeah. >> You have to give up a lot of land. 42 00:13:35.519 --> 00:13:51.600 >> Well, you know, I travel around everywhere and I don't see them ponds in any other any other state. You know, you go to Atlanta or you go anywhere, you can't find a pond >> here. as everyone ever new new deal, but is it was the own trailer park and I 43 00:13:51.600 --> 00:14:06.399 didn't want to put a trailer park back there. I had a lot of people trying to buy it as a trailer park deal. I didn't think that was the best use for it cuz about three meetings ago or two or three meetings ago or month or whatever, guy was up here trying to put a trailer park 44 00:14:06.399 --> 00:14:22.480 in across the bridge over there. I said, I got 120 over here that's want them, but I said I didn't want to do that. I know there's a lot of people, some in my family were glad to see the trailer park go. >> It was a bit of an eyesore. 45 00:14:22.480 --> 00:14:37.440 >> Yeah. >> To say the least. >> Well, that's what I'm saying. It so >> I want I wanted to change the zoning. I thought maybe it had been zoned changed. You know, the city had changed it before, but they hadn't. 46 00:14:37.440 --> 00:14:56.480 So what >> kind of timeline do you think you'll have if assuming everything's passed? If everything goes right? >> Well, you got to pass it here from what I understand, send it to the state. They look at it for 30 days or something and send it back. So, but we would start 47 00:14:56.480 --> 00:15:16.040 start the bank ASAP after all the permits. Are the are the proposed town homes that are shown on there part of future plans for you as well? It says out partial, but >> well, we just come for the planning, you know, but I don't know if that's going to happen, you know. 48 00:15:17.760 --> 00:15:38.639 >> The pond the pond took up most of it. >> Yeah, >> you know me. [clears throat] >> All right. Um, any other questions for the developer? >> I don't have any. All right, I'll open it for any public comment if there's anyone here. Public [cough] comment. 49 00:15:38.639 --> 00:15:54.480 None. All right. Any further discussion? >> All right. I will entertain any motions. >> I'll motion to approve. >> I'll second. >> Think you're supposed to read it the way they've got it in there. >> Oh, I need the 50 00:15:54.480 --> 00:16:24.079 >> whole thing. Read the whole thing. >> Oh, Lord. 192. >> Okay. Option one. I move that the planning commission forward a positive recommendation to the city commission for JDF Properties LLC 51 00:16:24.079 --> 00:16:43.560 with the findings and conditions in the staff report. >> I'll second the motion. All right, we have a motion and a second. Guess we can call roll. >> I >> Yes. 52 00:16:43.680 --> 00:16:58.399 >> Yes. [clears throat] >> I >> Yes. >> Yes. >> All right. Uh with that closed, we will move to the final item, the director's report. If you have anything to add to 53 00:16:58.399 --> 00:17:15.439 us. So I Vicki, do you have anything to add before I go into my last bill? Okay. >> Okay. Are we are we able to add that to the agenda? >> You can. 54 00:17:15.439 --> 00:17:32.000 >> Okay. So they would need to do that with a motion and or just >> you can ask for consensus. If you'd like to discuss it right now, you can make that you can put that motion on this agenda and you can assign it. Whether you do it right now before her planning report or you do it after is up to you, 55 00:17:32.000 --> 00:17:48.280 but you can put it on the agenda by consensus or someone can make a motion to add it. >> I I would make a recommendation that we add it to the agenda via consensus. >> I see in favor >> I see head nods. >> Yes. 56 00:17:49.200 --> 00:18:08.160 >> So item new item five, [clears throat] excuse me, will be selecting a new vice chair. Do I hear any recommendations? Would one of you newbies like to >> I'm not which one? 57 00:18:08.160 --> 00:18:25.679 >> Okay, >> I'll place your name and nomination. >> Okay. >> So, is that what's the nomination? >> Oh, yeah. >> Evans. >> Mr. Evans. >> Yeah. I was going to grab your name. I'll place Chad Evans name in uh as a 58 00:18:25.679 --> 00:18:54.400 nominee for vice chair. >> Mr. Wadell seconds. >> All right, we have a motion for Chad Evans and second from Mr. Wadell. >> Yes. [cough] [clears throat] >> Yes. Yes. 59 00:18:54.400 --> 00:19:09.360 >> Yes. >> Yes. >> All right. >> Great. >> Now we'll move to the >> Okay. >> director's report. >> So I I come from coming from Utah and just my planning experience even with 60 00:19:09.360 --> 00:19:25.440 the APA, the American Planning Association, we want to make sure that we run a tight ship and I I recommend that we do some training um with you. so that we understand Robert Robert's rules of order. How many people know and 61 00:19:25.440 --> 00:19:42.880 understand Robert's rules of order? Um that's how we would like to run I would like to see the planning commission run the meeting so that it is clear and concise for the public for public record um and and so we are transparent and 62 00:19:42.880 --> 00:19:59.120 it's one of the best rules of thumb to use and I would like to start doing some training. I know there's there's times when we don't have meetings at the beginning of the month because we don't have applications for you to review and and recommend or make decisions on. And 63 00:19:59.120 --> 00:20:16.320 so maybe we can turn that time if you're if you're game for that to do a short training on those first first Tuesdays of the month that we don't have anything. Um what are your thoughts on that collaborative? I'd love to hear all of 64 00:20:16.320 --> 00:20:32.480 you your thoughts on that. >> I'm open to any kind of training that you think we would need. Um >> I am familiar with Robert's rules of order. I imagine most of us are to some degree, whether we're experts at it. >> Absolutely. >> Probably not. 65 00:20:32.480 --> 00:20:49.039 >> It's fair. >> It's fair. >> I'm I'm in favor of that as well. And you suggest maybe on uh Tuesdays when we don't have a correct scheduled item, >> right? We could do it that way or we can do it quarterly. It's it's really up to 66 00:20:49.039 --> 00:21:06.240 you. I'd love to see um I don't I and Amy and Vicki may be able to attest to this. I haven't dug into this but in where I came from in Utah they had the um land use institute the Utah land use institute and they provided training for 67 00:21:06.240 --> 00:21:23.360 planners and government officials for civil you know citizen planners um at a minimal cost and so I don't know if Florida has something similar to that um some trainings that are maybe closer to home I know the next APA conference is 68 00:21:23.360 --> 00:21:39.679 in Miami that's probably outside of our budget, but it's something we'd have to talk with the commission and so forth about. >> There is a regional group that sometimes will do an annual um training sometimes in Pensacola area. >> Um but I don't know for sure that they 69 00:21:39.679 --> 00:21:54.240 do it every year in this area. >> Yeah. So, that's something I want to look into because I want to provide you with all of the tools to be able to um make decisions in a way that is good for Linhaven, but also that is clear and 70 00:21:54.240 --> 00:22:12.159 concise and well understood. And I think the best way to do that is training. And whether that is here um here in Linhaven or if it is at a you know a meeting that is provided by another organization. So 71 00:22:12.159 --> 00:22:29.039 um I will look into budgets and see what that's allowed. Obviously I'm still new to this. I can't guarantee that that will be approved but I will definitely be letting you know if you wanted to go. We could definitely help you get registered um for some of those 72 00:22:29.039 --> 00:22:46.400 meetings. So, but definitely want to get in front of you. So, would you want it during those meetings that we don't have those days that we don't have anything or would you rather do it quarterly? >> Either way. >> Yeah, I think at a minimum doing it when we next have a no agenda. That would 73 00:22:46.400 --> 00:23:02.960 make sense and then we can sometimes it may be four months though, so we might have to squeeze it in on a quarter. >> I think we'll just have to figure that out. [clears throat] >> Okay. >> Okay. Sometimes we have met six or seven months in a row, >> right? >> So, it just depends, >> right? >> And and it gives us an opportunity for 74 00:23:02.960 --> 00:23:19.679 you to get to know me. I want to get to know each one of you. Um I I want to be able to help you do your job as easily as possible. I want you to be informed not only but from the applications that we see but for the uldc I think there's 75 00:23:19.679 --> 00:23:34.559 some you know we need to look at how things are organized in our code and and that helps you understand it better. You know I've had planning commissioners who were um one was a a he 76 00:23:34.559 --> 00:23:50.240 what was it? He was a a pilot. He was a fighter pilot um based out of Hill Air Force Base and he was on the planning commission and I would have him he was notorious for redlinining my staff reports with punctuation because he was 77 00:23:50.240 --> 00:24:06.000 that's was his eye and so I welcome that. I welcome anything any recommendations that you gentlemen have for what I do and and how we can help you better. So, I would I would recommend that we start with the basics 78 00:24:06.000 --> 00:24:23.120 of Robert's rules on our April 7th meeting. If that works for you, then uh we can schedule that meeting. It will be a public meeting. Um and it will just be a training. So, uh any objections or anything else that you want to to add to 79 00:24:23.120 --> 00:24:38.240 that? >> I think that's a good start. >> Okay. from the zoning. How many of you were able to attend the zoning workshop? Anybody? So, the city commission held a a zoning workshop where the consultant 80 00:24:38.240 --> 00:24:54.320 came and discussed um gave his overview of whether or not the the city needs a zoning district, zoning code. We already have that. He pointed that out. Um but one thing that was mentioned in that meeting was that we really need to 81 00:24:54.320 --> 00:25:11.200 overhaul the ULDC. Now, whether we do that, and that's something I'd need to talk to administration with, is how and the city the city commission, but how are we going to accomplish that? >> Um, [clears throat] those from my understanding, and Amy and Vicki can correct me if I'm wrong, those code 82 00:25:11.200 --> 00:25:27.440 amendments come through you. And so, with your recommendation to the city commission for for those code amendments, is that correct? >> So, they are required to recommend amendments. So whether they initiate with the commission or with staff, they 83 00:25:27.440 --> 00:25:42.320 have to come through this board before they move up. >> Okay. So, you know, it is a very outdated code and those of and and confusing and it's kind of mushy and if that's a professional word. Um, but I I 84 00:25:42.320 --> 00:25:57.279 believe that we can definitely get what we need accomplished. Um, and however that is accomplished, we're we'll be together on that. So uh I believe there's code evolves and city as 85 00:25:57.279 --> 00:26:13.440 cities grow and as catastrophes happen cities grow and change and need that code amendment that to stay up with current you know policies and procedures and best practices and and all of that. 86 00:26:13.440 --> 00:26:30.240 So that is my goal as a planning director is to help you achieve that. I am going to take this next month and sit back and try to absorb everything that I can and read the code and state statutes and try to put everything together. Amy did say that there are some legislative 87 00:26:30.240 --> 00:26:45.039 updates that we need to make to our code. uh that is probably something that will come sooner than later. And so those we want to make sure we're updating every legislative session so that our code is up to snuff with the 88 00:26:45.039 --> 00:27:00.960 state and do we're doing what the state is asking cities to do and that means code amendments. So that's that's my game plan. So we will start with the very beginning and that's Robert's rules of order. Um we'll just do a brief overhaul. You can ask questions. We'll 89 00:27:00.960 --> 00:27:16.799 just make it um try to make it a an informative and fun event. I like to add fun to things. Not that I really can't in public meetings, but um I'm here to to help you in anything and everything that you do in this position. Is there 90 00:27:16.799 --> 00:27:34.640 any questions for me? Anything? >> Probably probably wouldn't be in our budget to have that meeting in Park City, would it? >> Man, I wish >> you're familiar with that area. >> I am. My daughter is a a deputy assessor for Summit County, which incorporates 91 00:27:34.640 --> 00:27:52.720 Park City, and um she's been there plenty of times assessing those big buildings, those massive homes. Um if any of you have ever been to Park City, it's just a beautiful area. >> Uh I wasn't able to attend the uh zoning 92 00:27:52.720 --> 00:28:10.000 meeting, but was there an opinion or a presentation regarding uh bringing a new zoning map, bringing zoning There was so the the consultant and I Ry I believe his name is Ray he recommended I mean his 93 00:28:10.000 --> 00:28:26.720 professional recommendation was we already have it we just have one map however I and I believe we can accomplish this through the I don't think we need to change the compreh comprehensive plan that we although we do need to update our comprehensive plan 94 00:28:26.720 --> 00:28:41.760 and that will be another thing that the count city commission will initiate because that is needing updated um per state statute. So that's something that we will hire generally hire a consultant to do. Um that is too big of an elephant 95 00:28:41.760 --> 00:28:57.200 for me to chomp off. So um I don't we don't have the staff to do that and and stay up with what we're doing. So um that's probably something that needs to happen first before we address that. The reason they were questioning that is 96 00:28:57.200 --> 00:29:13.760 because they um wanted to know if that was something that needed to be included in the charter revisions and um the consultant said, "No, I believe you have the zoning district." So, we do have districts um the way that I understand the state sees it because the 97 00:29:13.760 --> 00:29:29.520 comprehensive require plan requirements from the state from what I've read and again Amy can back me up or put me in my place whichever but what I understand is that it you're every city is or jurisdiction is supposed to have a 98 00:29:29.520 --> 00:29:46.799 comprehensive plan and then with then their code is to be have zoning districts essentially we already have that we have land use districts call it whatever you want. They're still zones and they're just not called as zones. They're just land use districts. 99 00:29:46.799 --> 00:30:02.960 Um the ULDC does have those those re regulations to govern what happens in those districts. So essentially it's already broken down that way, but again that code needs to be updated updated. I think we can rename things to be better, 100 00:30:02.960 --> 00:30:18.320 but I do agree that there needs to be a better map. And whether that is one map, I think there needs to I feel like there needs to be two maps. Um GIS and the technology that we have nowadays, we should be able to do layers just like 101 00:30:18.320 --> 00:30:33.760 our overlay districts, our overlay land use land uses. We should be able to put layers and that means our land use map, our future land use map, which is our comprehensive plan. And then our districts, you know, we need to be able 102 00:30:33.760 --> 00:30:49.039 to we can and as the the consultant said, we can dial it down in our in the ULDC to have additional um you know breakdowns of density. So say for example the low density 103 00:30:49.039 --> 00:31:06.080 residential in our ulc we can break that down further to be you know say R1 or R1 9 for 9,000 square foot lots or R110 or R1 for 1acre minimum lots. We can break 104 00:31:06.080 --> 00:31:23.279 that down in the uldc um to have those as further districts within the land use district. Does that make sense? So there's there's different ways to do that and accomplish that. I don't believe we need it doesn't need to be approved through a charter. We already have that mechanism set up in 105 00:31:23.279 --> 00:31:39.919 the code. Um it's just a matter of amending that to to make sure that we are doing it correctly. Is that correct? >> You do not need to amend your charter to address your land use issues. That can be done in the standalone process by amending the ULDC and in some instances your city code, but the charter, you do 106 00:31:39.919 --> 00:31:56.600 not need to amend the charter or send any of this to referendum. Right. So we would make the amendments or we would suggest we would make the amendments and pass them to the commission. >> Yes. Right. >> That works. You have to go through here first and then the commission. >> Yes. 107 00:32:02.640 --> 00:32:18.480 >> It's up to you. It can come either way. It can come from the commission. We think we need to change the way something is done. It can come from me or her. I recommend you change your regulations regarding plats to conform with state law. It can come from her saying, I think this process doesn't make sense. I recommend we add this 108 00:32:18.480 --> 00:32:33.919 policy requirement or these procedural requirements to streamline things. I I truly believe we you know we I've the last city that I came from was Saratoga Springs, Utah. It's one of the fastest growing cities in the nation and 109 00:32:33.919 --> 00:32:49.200 um it it quadrupled in five the five years six years that I was there and so uh it just exploded and we had an evolving list of code amendments um as we work in the code as planners you know 110 00:32:49.200 --> 00:33:07.200 we had and we had nine planners and it's only a city of 73,000 now I started with only about 30 30 maybe not triple but close 30,000 28 28,000 people um and it went to 73 in 111 00:33:07.200 --> 00:33:23.840 those six years. So it it grew really fast and that whole area is um but we we were very stagnant on code amendments when I first started. Um but then we got a new planning director and it was just like okay what what can we do is we're 112 00:33:23.840 --> 00:33:41.200 looking in that code. Hey, this doesn't make sense. And then we put it on a list and we can we can do that if that's what how you you know what you think. We're more familiar with the code than you are as you probably don't have your hands in it every day. Um we can make those 113 00:33:41.200 --> 00:33:57.919 suggestions to you. We can discuss it why we why we need to do that. Um I can work with Amy to see what she you know how she recommends to to approach it. But I, you know, that's what I would recommend just because we know it and 114 00:33:57.919 --> 00:34:13.919 and I'm not going to do anything that you're not going to know about. Um I can't. It's illegal for me to do that. And so I I'm not going to be underhanded. I want to make sure that the code is as clear as possible for anyone that reads it. And obviously there's legal jargon that has to go in 115 00:34:13.919 --> 00:34:31.040 it. But um we should be able to clean it up. Um again, it's going to be taking one bite at a time at it. I don't unless the commission requests that it has a major overhaul and then we'll take it from there and probably hire a consultant to help us with that. But um 116 00:34:31.040 --> 00:34:46.159 we can do it little bits at a time and we can do large bits at a time. You know, we can take a whole section of the [clears throat] subdivision process, prelim and final plat as Amy said that that needs to come up to the, you know, 117 00:34:46.159 --> 00:35:02.560 state statute requirements and and how those are approved. And so administrative items, those are administrative items. You have an outline of lot design and and how those things are supposed to be set down in the city. And that's an administrative 118 00:35:02.560 --> 00:35:19.520 task. it it should be a checking all the boxes and we're it should be able to be approved and so um that's what the state has requested us to do. So we'll make that change. We'll probably make that change over the next little while. Uh 119 00:35:19.520 --> 00:35:37.200 obviously things don't happen overnight. So the planning commissions that I worked with met twice a month whether there was any I mean we canceled meetings all the time but there were so many things on agendas that we were constantly working. So 120 00:35:37.200 --> 00:35:58.400 however you want to handle that. I know when I was being appointed to the commission or whatever, Mayor Lowry, Commissioner Work were very both big on needing to update some of the they both were very focused on it. When we do some of these informal meetings, can you 121 00:35:58.400 --> 00:36:15.119 arrange to make sure Dave would come if I tell them to come, let's see if Jamie and make sure they're here, too, to see obviously they're seeing things that we aren't seeing. It's a big deal to them and so we have their input too as we're trying to go through this as well. >> Absolutely. and and that's what I I aim to do with my director's report uh is to 122 00:36:15.119 --> 00:36:33.119 inform you of what's happened on the commission. Now, I've been coming to commission meetings since the beginning of April. So, um I've I've been to three now uh or two and then the zoning workshop. Um, and so I right now I can't 123 00:36:33.119 --> 00:36:47.440 think of what they've done, but I would like to do that for you as in my director's report is update you on the last commission meeting and what was said and done. Um, you obviously can watch the video. Maybe some of you do watch those meetings or you can read the 124 00:36:47.440 --> 00:37:03.599 minutes uh as they're approved, but um, I'm happy to give you updates on that. Generally, it's about items that pertain to planning commission. So land use land use decisions. >> Um the zoning workshop is one of them. 125 00:37:03.599 --> 00:37:20.560 You know that was that was a a big thing. So you know that was work that the city had hired somebody to look into and evaluate the uldc and the comprehensive plan and you know what do they need to do? And so that I'm I'm glad I'm able to help you understand 126 00:37:20.560 --> 00:37:38.320 that and and we can go over that more as we begin to update stuff. Are we able to do this like through uh through red lines of the current code so we can compare side by side and absolutely kind of bite-sized pieces rather than here's a new 30page section? 127 00:37:38.320 --> 00:37:54.880 >> Yes. >> Uh so that's how I do it. So how I've always done these corrections is I will redline it and that's what you will see. So we can when I when we we can either do a workshop to discuss these changes 128 00:37:54.880 --> 00:38:12.640 and then hold a public hearing to go over them. Uh we can definitely do that and maybe on these meetings as we get into making these changes, the meetings that we don't have an active application for you to vote on, then that's what we 129 00:38:12.640 --> 00:38:27.760 need may need to be doing. So maybe not only do we do a a quick Robert's rules overview on the 7th of April of is it 7th of May or June? Is it the 7th of June? Is that our next meeting? Um 130 00:38:27.760 --> 00:38:44.400 instead of well June 2nd. Okay. um not only go over that, but maybe I bring in the code that needs to be updated per state statutes and and we can look at that and then and 131 00:38:44.400 --> 00:39:00.160 then we can I can we can redline it and we can go through and make those red lines. I can even go as far as saying, "Okay, here I I can email you the document. You can take a look at it beforehand." Um, just like in a staff report, you can make your edits that you 132 00:39:00.160 --> 00:39:15.760 think would be, >> you know, pertinent. >> Yeah. >> And then we can discuss them and get legal input. And I mean, it's it's however you want to bite off that chunk, right? It's I'm happy to do it anyway. The way that I've done it in the past is 133 00:39:15.760 --> 00:39:33.359 you get that staff report a week before and you'll be able to read through it. If you have questions or concerns, you're welcome to call me um anytime. I have or come in and see me but that I red I you know I make those edits per state statutes if there's any questions 134 00:39:33.359 --> 00:39:51.760 on those you ask but I'll provide those red lines I don't just change it I have to show those red lines and it will be read and stried and all of that >> perfect thank you >> in those staff reports I do things a little bit different now 135 00:39:51.760 --> 00:40:08.720 it may not be the exact way But I will I mean >> approximately how many codes do we need to change to comply with state statute? >> I that's a good question. Amy would have that. >> Uh I'll have to look how many sections >> many sections. Correct. 136 00:40:08.720 --> 00:40:24.720 >> So with regard to just platting alone. So now the statute requires administrative approval of plats. So, it touches several sections of your code in terms of administrative approval processes. Um, both at the planning level and at the commission level. Um, 137 00:40:24.720 --> 00:40:40.640 it changes the application requirements a little bit. We'll want some of the same things, but because the board won't be seeing them, there'll be um more information that we'll have to insert in terms of how that application and review process works. Um, so I can't say 138 00:40:40.640 --> 00:40:56.640 offhand, but it's more than three. It's not isolated to one little section. >> Maybe I can amend that question to uh how many how many different policies despite how many areas they touch within the code like how many directives do we need to address? 139 00:40:56.640 --> 00:41:12.240 >> Um so off the cuff because I wasn't completely prepared for that question. >> Sure. I won't hold you to a number. >> Um we we definitely need to change your procedure regarding plats. Um, I think we can clean up significantly your uh procedures for notices and quasi 140 00:41:12.240 --> 00:41:28.240 judicial hearings. It's not clear. I I know what the law requires, but what your code isn't clear on when you require quasi judicial hearings for certain matters. You, the planning board and the commission as well. Um, I know it's a quasi judicial hearing, but it's not clear from reading your code that an 141 00:41:28.240 --> 00:41:43.680 applicant would know they're walking into a quasi judicial hearing. So some of those requirements those are the two that jump out at me that I would really plat you must quas judicial hearings is a would like to have are are the top two for me there are 142 00:41:43.680 --> 00:41:58.640 several other matters that I think can be addressed in terms of grandfathering non-conforming uses um substantial changes to development orders when those are require what's considered substantial and what is not um I feel like there are several areas that we can 143 00:41:58.640 --> 00:42:16.079 certainly tighten up things but anyway Those are the top two for me. >> And it goes back to, you know, how how do we fight off that chunk is and I think we can start with plat um quasi judicial hearings those type of things to start that process. Um, I I need to 144 00:42:16.079 --> 00:42:33.280 sit and analyze the code and see with Amy, with Vicki, with even administration to see, well, how are we going to accomplish what the commission is after? And that's to clean to break our code up, the ULDC up to current 145 00:42:33.280 --> 00:42:49.520 standards and and and where the city is now. What do city residents want? You know, what do they want? Mobile home parks anymore? you know, do they want drivethrus every block, you know, and or five or 146 00:42:49.520 --> 00:43:04.160 six of them for that matter. Do they want, you know, there's different things that they talked about in that zoning meeting that, you know, you can limit in through the ULDC, you can limit the distance between a car wash. You know, we don't have to have five car washes 147 00:43:04.160 --> 00:43:19.359 all in a row. Um, in Saratoga Springs, they actually put a 5,000 foot distance between car washes. there has to be 5,000 ft between any car wash because they were getting a concentration of car 148 00:43:19.359 --> 00:43:37.520 washes with um or even just well car convenience stores or sea stores with a car wash right next to residential. And if you've ever been through one of those and you hear the blowers and they're 30 feet from a residential property line, I 149 00:43:37.520 --> 00:43:52.880 mean the complaints were outrageous. You don't want to live by that. So that's why what spurred the city council in Saratoga to require that 5,000 ft difference. You can do that in the code. I'm not saying that that's what you do, but those are the type of things that 150 00:43:52.880 --> 00:44:08.240 were discussed in that zoning meeting is, you know, how do you how does Linhaven want to look now? And that's how we need to address the code. So if we're doing it in chunks and sections, so since maybe the [laughter] 151 00:44:08.240 --> 00:44:25.119 >> way I understand it, uh we we have to submit these to the state for approval, >> right? So do you wait till you go through it all? >> So the comprehensive plan changes have to be submitted to the state. Uh but the changes to the ULDC do not require state approval. >> It it's just city commission. So the 152 00:44:25.119 --> 00:44:41.520 city commission will be the final say on it. They'll of course do the first reading. you know, they'll be involved um and updated on those things. But that's something I need to sit down with city administration and see what the city manager and and the mayor how they want to go with that. Do they want to 153 00:44:41.520 --> 00:44:57.359 hire a consultant to do a major overhaul? That was what was recommended by the the consultant. Um I don't know if that's fiscally good. I mean because you know the 154 00:44:57.359 --> 00:45:14.400 comprehensive plan is going to be a chunk of money. You know do we want another chunk of money? I don't know. I don't know what the cost would be. You know I would have to research those things. So it really comes down to how does how does the city commission want us to do it? And um we're going to start 155 00:45:14.400 --> 00:45:30.960 by addressing some of these things that we can right now so that we get we get a feel for how we're going to work together to get this accomplished. And then I think once I meet with the city administration on this and the mayor and see how they want to go about doing 156 00:45:30.960 --> 00:45:46.000 this, it will take it will take a while. It's not, you know, we can we can do a major overhaul. Cities do it all the time. What is what is it the trajectory that they want? Do they want it done in 6 157 00:45:46.000 --> 00:46:02.800 months to a year? I I can't imagine it taking 6 months with a major overhaul. If we do it chunks at a time, it's going to take several years, maybe three or four. I mean, it's never going to be a perfect code and it will it will always 158 00:46:02.800 --> 00:46:18.240 it always needs to be evolving so that we don't have these large overhauls of the code, right? There was a time when cities were so outdated because they just didn't update their code and so they started getting these big huge 159 00:46:18.240 --> 00:46:35.119 overhauls of the code. Um and or they're hiring planners specifically to just do that and so you know that's cost. So where where do they want to take that? That's that's going to be my questions to them. 160 00:46:35.119 --> 00:46:50.560 And then I >> chairman, I'd like to get an opinion of this board if if possible, kind of how we'd like to take it. My thoughts would be one, no more than two issues at a time so we can actually dig into it rather than just shoving through code. 161 00:46:50.560 --> 00:47:06.960 But I'd love to hear y'all's opinion on that. I >> think before I get to that, is there are there any of these things that have to do with the state that have a deadline? Like are there things that we need to fast track? >> I don't think the state did they not You're shaking your head. So did they not put a it has to be done by this 162 00:47:06.960 --> 00:47:22.720 time? >> So with regard to the plat it's it's the state law is already in effect even though your codes haven't caught up. So we will if we receive a plat application we will process it in accordance with state law. You won't see it um in accordance with state law even though 163 00:47:22.720 --> 00:47:39.520 your code requires otherwise. So on the one hand we're already there's no deadline because the state law is in effect. So as soon as possible is is our deadline on that. Um, I don't believe that I have to go through what actually passed. Not a lot passed this last session. So, I don't know that there's 164 00:47:39.520 --> 00:47:57.040 any time-sensitive changes um that you know by January 1st or December 1st or anything like that that comes to my mind at the moment. >> That was my if there was anything we had to get done, we need to get it done and then two at a time whatever it was. >> Yeah. be 165 00:47:57.040 --> 00:48:11.599 >> and we >> yes >> we have taken we have uh this board has looked at some little chunks over the past year. Um I think we looked at like the RVs and the sheds and things like that. So we I I agree. I think finding 166 00:48:11.599 --> 00:48:29.280 small chunks that we can do makes a lot of sense and we have a little experience doing that >> and it seemed to work okay. a major overhaul, you're going to have a consultant bring the whole ULDC all at once. I mean, I guess they could break it down however you want it. They'll do 167 00:48:29.280 --> 00:48:46.559 consultant will do it whatever you want. Um or whatever we want. And so, uh the smaller things I think we can handle, you know, smaller chunks we can handle in house. I'm I I've I've done enough code amendments that I I'm not afraid to 168 00:48:46.559 --> 00:49:03.559 get my hands dirty. So I say we take it and and do that. But that's my recommendation is going to be to administration and the council and the mayor. It will be up to them to decide. I I can't make that decision for them. 169 00:49:03.599 --> 00:49:24.800 >> Any other thoughts, questions? >> Okay. I appreciate it. Thank you. I don't have anything else. Unless you have anything for me. This was a good conversation. Amy, do you have anything in regards to all of that? In the spirit of training, I will offer up for our new 170 00:49:24.800 --> 00:49:40.960 members in particular. Um, the sunshine I don't know if you're familiar with the sunshine law, but you can't have any conversations with any members of this board about items that are foreseeably to come before you. So, just keep that in mind. Don't talk to them if you see them at a restaurant or the grocery store about an application. Um, and two, 171 00:49:40.960 --> 00:49:57.200 you have a duty to vote on all matters unless you have a conflict of interest. So, um, I heard a couple of extensions on the minutes because I wasn't here. Um, or maybe I was up for a subject of the vote. You have a duty to vote unless you have a real conflict of interest. And under the law, that means there's 172 00:49:57.200 --> 00:50:12.319 money coming into your pocket. You're going to financially benefit or lose as a result of the the vote. So, >> you me enough for a position. It's not an obstainable thing. >> That's not a conflict of interest. >> Interesting. >> Okay. >> Good thing it was closed. 173 00:50:12.319 --> 00:50:28.559 >> Yeah. Oh yeah, [laughter] we vote twice for ourselves. >> So if you I I will prepare I have already prepared a sunshine law primer, a Robert's rules primer, um and a quasi judicial primer. So I will send those to uh Gina and Vicki to get to you. Um just 174 00:50:28.559 --> 00:50:44.319 to re as a refresher for those who have seen it before and as you light reading material for those who are new to the board. >> 11 commandments. >> Yeah, I was going to say you got to include the 11 commandments in there. >> [laughter] >> Thank you. Thank you, Amy. 175 00:50:44.319 --> 00:51:01.680 >> I look forward to meet working with all of you and um getting to know you better. So, you'll see my family in here all the time. We are currently living in Freeport um in our fifth wheel because my husband had to make a mad dash out here to to begin work. So, uh I'm 176 00:51:01.680 --> 00:51:17.680 commuting currently, but we are looking for a house here. So, hopefully it won't be too much longer. >> All right. Well, thank you very much. >> Thank you. >> Any other discussion uh before we close this? Anyone? You can bang it for me. [laughter] 177 00:51:17.680 --> 00:51:24.240 >> All right. Uh I will call this meeting adjourned. >> Thank you.