And if you call roll, please. Yeah. No, we'll call roll first. [laughter] >> Here, here. >> Here. Mr. Wadell and Mr. Evans both have um notified in advance. So I would
entertain a motion to excuse her absence. >> Motion to excuse. >> Second. Right. >> Yes. Yes. >> Yes. >> Yes. >> Yes. All right. Now we can do the
>> to the flag of the United States of America and to the republic for which it stands. One nation under God, indivisible, with liberty and justice for all. >> All right. I'd like everybody to review
the meeting minutes from the last meeting in June. and um if there's any questions or anything but otherwise we can move to those and go forward. >> Mr. Chairman, I'll make a motion we approve the minutes as presented from
June 2nd, 2026 meeting. >> Mr. White, motion, Mr. Ash. Second. >> Yes. >> Yes. >> Yes. >> Yes, ma'am. >> Yes.
All right. Thank you. And now training session on the agenda. >> Good evening. >> Evening. >> Not morning. >> That's how I feel. I need to start the day over. Anyways, welcome this evening. We are I sent you a lot of information.
This ordinance is exactly how you will see it when it comes before you. Um Amy has painstakingly gone through and updated um our platting code and as [clears throat]
much as she could possibly find that is associated with how our plat are approved, reviewed and approved. So we're going to go through this. This is going to be in several part parts. You're not we're not going to get through all of this tonight. So, don't
feel like we need to be rushed. I would say, how long would you like to go for? Let's put a time limit on it and we'll go through as much as possible. >> We might could get through it in an hour. >> You think we could? >> I could. I think so. Let before you get started, if you don't mind, the whole
reason for these plat amendments is that state law changed in 2024 um to prohibit a local government from requiring a developer to go through a public hearing process in order to have a plat plat approved. Your code, as most other local
jurisdictions require um a planning board or a city commission or both to approve preliminary and final plats. And so I have gone through the code and it's not in one place where it talks about how plats get approved. Um so I jump all
over the uldc anywhere it addresses plat um now just require staff review of final and preliminary plat unless um a notice of a decision to approve or deny a plat is appealed in which case it would go to the city commission. that is
permissible under the statute, but is it is completely different from your current procedure and setup. So, there's a lot of pages here, but they're all meant to accomplish this one thing. Plats are internally reviewed by staff, a city attorney, and maybe a city engineer or surveyor. Um, and there is a
notice to approve or deny that can be appealed. If it is not, the plaque gets recorded or the plaque gets appeal denied and nothing ever happens. Um, all of those things happen in these 23 pages. There's some extra things that um some other um housekeeping that Gina and
I have tried to accomplish in the way along the way. Um and she will explain some of that. Um there is a second state law that uh requires local governments to create a pre-application program. The first five pages of this proposed
ordinance speak to that pre-application program. It's going to be my recommendation that we split that pre-application stuff into a separate ordinance. So Gina is not going to spend a lot of time talking about those tonight, but just a preview. There is text in here. It will come back to you in a separate ordinance to make sure
that it conforms with state law. Um our priority is getting this plat ordinance um through the review process um and approved. >> So this would take the >> That's correct. And away from the city commission as well. >> There's no longer a public hearing
process. >> That's correct. But that's the only circumstance in which it would come to the commission for a public hearing. >> So this is only speaks to the plat. So if there is a use change that requires a comp plan amendment or a a zoning
change, um a site plan change, that will still come through to you. But if there is a plat associated with a site development review, the plaque gets done behind the scenes. Everything else comes to y'all >> like splitting the property. Right. Right. Yeah. And we'll go through some of those next
>> hypothetical is the entire city plat. >> No, >> I don't think so. >> And I think we we addressed some of that in here in defining what is a plat or parcel and what is a lot. And so so that is in here as well because my
understanding and how I've always interpreted lot versus parcel is they are two different things. A lot is in a subdivision, recorded subdivision. A parcel is not. And do we as a city want
to build on lots and or parcels or just lots that are have gone through the subdivision process to ensure infrastructure, storm water and all of that has been addressed. So those are different things that you know there's so much that goes into our platting
process and why that you have a 23page document in front of you because it is one of the heftiest things. So as Amy said I I went through here and I'm like let's get it done. It's here. It's in front of us. We're in this section.
Let's go for it. So I did add some. So, just starting on page one, uh, we and Amy and I have gone back and forth on land use authority. Yes. Go ahead. >> Just to be clear real quick, this is something that we're just training on today, but will eventually come before our board.
>> Absolutely. We'll actually be have holding a a combined workshop with the city commission. Okay. So we will be um going through that together so that both commissions will be able to discuss
between each other because of that sunshine law. You don't have that opportunity. Now you you can go and individually discuss it with a commissioner but having that back and forth. That's what we're um hoping for with the city commission. The city
commission has had a lot we were hoping for them to be able to join us tonight. They've had a lot going on and with budget se gearing up. Um it's going to be hard to nail them down because they're doing so many extra meetings with the budget with budget um workshops
and so forth. So I talked to Chris and he said hopefully by the end of August we will be able to hold that combined meeting. So I I that's something that the city commission has voiced that they do want to have workshops with these
with these um uldc updates. Um I and as you have voiced, you want to have a combined meeting with the city commission. We're just going to hit that together. So um so today's today my ultimate goal in
doing this and just moving forward with this instead of waiting to have this meeting with the city commission is to help you get comfortable in not only seeing these you probably have seen amendments for those of you that have
been on the the board you've um Commissioner Ashbrook you've been on the city commission so you understand some of this um our code has been pretty stagnant. So, uh I don't think there's been I haven't seen that there's been a code amendment a ULDC code amendment in
over two years. >> I that feels right. >> That I'm think that's pretty pretty true. Um so this is how it's laid out. We'll we'll go through it exactly like this with the
commissioners when they join us. But I want you to get comfortable in seeing and understanding the language of the uldc. That way when you when you do have when we change the to where you see an
application site plan specifically which you do see and recommend to the city commission, you will understand all of these aspect. I'm hoping you will understand all these aspects or at least where to look for them in the ULDC. So
it, as Amy said, there's a lot of different fingers throughout the DC. It's not just affecting section 10. It's it's affecting section 10 and section 4 um and section two.
It's all over the place. So, what we're doing here is on the first page, we're just going to go through this and hopefully there we're I'm going to skip some of this because um Amy and I are need to go over some of it. As I was
going through I as I'm going through it and working with people on my day dayto-day Vicki and I work with different people we run across conflict and that conflict is within the
uldc well how do we answer that what this development order is for a preliminary plat site plan what does that mean and so I've put in development orders and application types to help
explain that. That's on pages two through two and [snorts] excuse [clears throat] me two and three. And then as Amy has said um on pages three and four we go through the pre-application
um process. However, we're not going to go over those. The only thing that I want to look at is the responsible party responsible for re final review and application decision or sorry review
and decision making. We're going to modify that and you'll see that we've added this is on page two. We've added a planning director and a planning commission column. Now, planning commission doesn't have anything [clears throat] in there, but
as we get ready to go through the uldc, maybe there is something in there that can we can add to this table as a you as a decision-making body. Or we can break
it down even more saying for site plan development um orders planning commission reviews it and makes a recommendation to the city commission. So it just gives a
better picture of who's where this development order goes. So developers know as they're going through the process and they can look at the ULDC and say, "Okay, well this site plan goes to the planning commission and they make a recommendation to the city
commission." We know that as staff, but pointing it out in the ULDC, it can be a little cumbersome. So we're trying to make this easy for everybody. >> Question for you.
>> Go ahead. Um, is it common for the future land use map amendments to not first go to the planning commission for a recommendation or would >> No. Yes, those do. So, the way that our the way that we are set up, >> so this is just final authority.
>> This is just final plat. Yes. So, you'll see on this on this table. So, pre-application. This is for all prelim site plan. are all site plans, preliminary and final plats, minor, subdivisions, replats, and lot splits.
Just really quick on that, the not only are we fulfilling a state code requirement by creating this pre-application concept process, but it helps us gather the information needed for that
proposed project like water and sewer availability, the flood plane, all of that information into one application. So when we sit down with that person that wants to split a lot, we have that information
that staff can review and help them through the next application process. Um, so site plans, site plan for development with or without supplemental standards, preliminary subdivision plats. I broke it out even further to do
final subdivision plats, replplats, minor subdivision plats, lot splits, PUB master plan and land use overlays. And then again, I broke out TND master plan amendment. It's just putting it in
into its own line item. amendments to local development orders and then development permits which is tree removal permit minor amendments to development permits but then ordinances. So Mr. Clubs what you were asking is
largecale comprehensive plan future land use map amendments and smallcale development future land use map amendments are do come to you as a recommendation to the city commission. So again, that's something that we can
add in here. We can do an X with an asterisk and then we can define that down at the bottom or do a number two, right? A subtext. >> I like R. R for recommends, you know, >> or R. Yeah, we could do R for recommend. But we would still do a subtext or
explain that so people can read it. >> As someone who's developed things myself, it would be nice to look at this and see is there a recommendation? Is there a requirement to go in front of the the planning commission at all? So, not that it's not elsewhere explained, but that it might be helpful on a quick glance. >> Right.
>> Yeah, that's I've got that down. So, R for recommend. That's great. [clears throat] So, um and amendments to the uldc. So on this next one, a so pages two three again I've def I've gone
through and it's it's a lot for us to help people understand what type of application they need for whatever development order um is the the context of that and then the pre-application concept plan. Um and then so go to page
five. We're going to hit go down. So, we're gonna skip that because we still need to fine-tune that significantly. Um, Brandon, I'll let you go. Yep. Page five. Is that page five?
>> All right. So, we need to go one more then. >> Okay. >> Our pages are different. >> Oh, they are. >> I guess it's page five on mine, but it must be >> another page. There we go. So you're one page behind us. Thanks Brandon. Uh so
section two sections 10.01.08 and 10.01.09. So this is the submittal requirements for subdivision plat shall be amended as follows. So just to give you this context, striketh through text is
deleted. Bolded and underlined text is added. So under 10.0108 additional submittal requirements for preliminary or final plat subdivisions
final subdivision plat each application for a preliminary or final plat shall contain all of the following items. So then [clears throat] it just goes through the construction. Go ahead. >> Here's the M&F after that. Right. It's
underlined 10.0108. Is that what you're looking at? >> So, we're on Yeah. 10.01.08 >> requires both M and F. >> Yes. So, M and so it is
it goes through some Yes. requires M andF. So, so per state code it has been added E through L or through M. All of these are well M is already
there. So, yeah, E through L have been added. So, that changes the numbering on that. Is that what you're talking about? So, yeah. So, E through L are added. Well, E is changed slightly.
because we're deleting text. So, just want to go through this with you. So, the construction plans shall be submitted to the city to the city manager or city planning director according to the established technical standards manual, the TSM. That's a a an
adopted document that is on our public works website. And they have uh and we can go through this another time, but they have standards for subdivision. So cross-sections for roads, our roads are required to follow this design standard.
Um so those construction plans have to follow those technical standards outlined by the city. >> Bless you. >> An application and information required by section 10.01 01.03
payment to the city for all applicable fees as set forth in appendix A of the city code together with any anticipated legal fees, advertisement and engineering costs associated with the administrative review.
Oh, let's see. Administrative [clears throat] review of plat approval and construction of the subdivision as determined by the city manager. The city manager shall determine the Go ahead. Did somebody have a question? Okay.
>> That is staff. So we have our public work infrastructure director, our public works director, um which is currently Chris or Bobby. So, Bobby and then our So, I guess Danny is our assistant
public works director. Uh, we have fire, public safety, fire um, inspector, anybody that is going to review that plat or has input. So, for
example, fire would be there. Our fire inspector would be there because he will be the one going to inspect a subdivision road to make sure it meets our standard for block length or fire turnaround.
So, those are all critical items that need so planning as well. we we attend obviously we're the ones that direct that um economic development or the CRA um if necessary and then we invite the
applicants into that TRC as well. But the TRC is that technical review committee is to look at the administrative items that are approved in our ULDC to make sure they meet all those check boxes. And if they meet all those check
boxes, I mean a lot of this is just formalities, but if this is our check, this is our checklist. And so if they it's our responsibility as staff to make sure before we bring it to the planning commission or the or not now but before we bring any item
before a body or to approve approve with conditions or deny an a plat we have to make sure it meets x y and z. So that is the purpose of that. So um let's see
here moving on to page six. So D um we have purposes proposes to impose assessments for the maintenance of private infrastructure. Um and then E, if the plat dedicates or otherwise proposes any improvements or
utility facilities dedic designated or intended for public use, then the developer shall provide either I evidence that the construction of those items has been completed, that they are not encumbered and that they are have been approved by the city
engineer and director of public works or I2I. a fully executed performance and security agreement meeting with the require agreement meeting the requirements of section 4.03.04.
That's something that um Amy added because we don't have a lot of that in our code and she probably can address that a little bit more. Um, the title opinion of an attorney at law licensed in Florida or a certificate certification by a title company
licensed in Florida to issue title insurance demonstrating that all parties with an interest of record in the property to to platted property to platted have appropriately joined in the dedication of the plat. The opinion or
certification shall be made by reference to the legal description shown on the plat. And yes, sorry I lost my place. >> Go ahead. >> If you call and try to say, "Hey, I want Can we confirm
people? >> So, generally, um, on every plat I've ever seen, um, there's and state law requires there be a signature block of a title company or an attorney who gives this opinion. And so, we are requiring them to give us the backup because
they're already required by state law to sign on the plat. Um, they're not issuing title insurance. they are just giving an opinion that yes, this person owns the property and all if there are any mortgages on the property they have properly joined um into the dedication.
So I I know that they won't I know that we won't um but I also know it is a standard provision on plat and magically those reports appear with a plat uh to back to confirm that yes everybody who needs to design it has
tested on [clears throat] >> First American, Chicago, Fidelity are usually the ones who are signing on plats. So, and I think they're the big three. >> Yeah. >> So, >> no. And that's that's a good question. Utah, we required the state requires us
to get a title opinion for every plat that's out there. So, it it's part of every jurisdiction in the state of Utah. So, it's not uncommon in other places, but yeah, >> this tracks the state law requirement. >> Yeah. So,
>> what was your question? >> Okay. [laughter] Any other questions? Okay. Because I'm just reading through this. If you see typos or have questions about something, please. >> I will say the part that's mine specifically is the requiring that it be
dated within 60 days because we have received several title opinions that are several years old. And to me, I don't feel like that's a good reason. [clears throat] >> That's generous because ours is 30 days and ours was in 30 in Utah was 30 days and we were chasing down title companies all the time to get those for
recordation. >> The state's requirement timeline. We have to have this done. >> Uh state law is already in effect. July 1, 2024. >> July. >> Yeah. >> So for any plats that are being submitted to the city right now, they are being handled in accordance with state law. Yes. And not your current.
They didn't say it must be done in current school year or >> no the law went into effect July 1st, 2024. So public hearings can no longer be required to approve a plat. >> So we should have had this already done by July 24, >> but
>> and it's something that's been in progress for a while with the last two planners as well. >> Oh, here we're here. Amy Amy kicked it to us. So which I'm I'm grateful for. So um location of utilities, utility services and connections, location of
all protected trees listed in table 4.06.05, location of significant natural features and habitats, environmental impact report, storm water [clears throat] management plan, which meets the requirements of section 6404,
erosion and sediment control plan, which meets the requirements of section 6.04.04 4 F4 and then M. The preliminary plat shall comply with the requirements set
forth in table 1008 M. So, and then there was just some cleanup on some of this um that was there. So you'll see on number page seven number 10 applicable
um just some other things there locations of all parcels of land intended to be dedicated to or reserved for public use. Um and then we don't require in fact the Bay County is our addressing authority. So number 14 I was
going to ask you is there do we have to reserve that or can we just delete the line? Yeah, we can delete it. >> Okay, so we're just going to delete that and re number >> reumber it. >> If I can jump back to E through L real quick. Are these
>> which one? Ju just just E through L in general. Are these all >> requirements set forth by statute or are some of these things that we are just requiring? >> Nope. It's both. Both. >> Okay. So like we have to get an environmental impact report for
absolutely every single one of these things. >> So the the majority of G through L um I placed here because of the requirements for developments you have right now that are buried in chapters 4 and chapter
six. And so if you're not requiring them with the submitt of the application, I don't know how you can determine [clears throat] those things. And I I it looks arbitrary when the city asks for additional information even though it's grounded in these chapter fours and chapter six. So I wanted to list it
right here, black and white. here are the requirements for your application to provide to have a complete >> and and that is critical when we're accepting an application because the state gives us seven days to comp
you >> accept a completed application and we don't want to because we can if they don't have an environmental impact report if we don't have it listed here but we have it listed way back in four or wherever else then we're chasing that
after they've already paid and then we're under this time crunch. So we are required to accept completed applications within 7 days if somebody doesn't provide us. So having this in this list if they don't provide us with
this environmental impact report >> we don't start that time clock until we have that impact report. So you know we once we get that do we have to review in seven days? I don't think we have >> we have to acknowledge receipt and
treatments within seven days and then in that in that confirmation letter you have to give them a deadline that it will turn it around and give you a decision in 30 days or 45 days or whatever it is and then you have to honor that deadline and if you don't complete give them an answer within that
timeline it's deemed approved >> and that's she's added that in here. So, >> so I I guess to follow up on that question, if you'll allow it, and I haven't had a ton of time to study this, but >> it's okay. I didn't give you much. >> Would
a environmental impact port really be something that we need to ask for for a residential lot split? >> Um, no. So, that's something that Amy and I, that's why we kind of skipped ahead because that is something that we do need to talk about because well, this
No, it's not because this actually Maybe they're blurring together in my head. Maybe that's the issue >> because that's that's brings up a good question that I actually have highlighted in my computer report to talk to Amy about is um each application
for a preliminary or final plat. Our lot splits follow final plat or did that change? >> I was going to change that. >> You were going to change that? >> I don't know. I don't know how we landed. >> Okay. My goal is just to make the
process as simple as possible for for little things that why are we going to spend thousands of dollars on studies that really are unnecessary, >> right? And I think that is that's the discussion Amy and I need to have because
she's in the beginning she changed minor subdivisions to lot splits and then we asked her to put them back but then it's been back and forth. So, we need to clarify that and bring back to you something that's cleaner because I
agree. If we're going to require all of this for a minor subdivision or even a slot split, it's it's pretty extensive. You're right, because we're adding stuff in there that an individual lot owner wanting to split his lot is not going to
be able to afford an environmental impact study. and and we shouldn't necessarily require that because it's already an established lot, right? It's a replat. But >> I just just pinpointed the environmental impact study. I mean, same thing with
maybe storm water plans or uh protected trees. I mean, a lot of those things don't make sense for very small development. >> Right. Right. So, that's something that we will bring back to you. That's why this is a good train. this is helping
you catch those types of things because we're not perfect and we try to be and you know I throw I throw a wrench in Amy's plans all the time and so um that's why this is a training that's why we're here to discuss this because you
bring up very valid points because when we're Vicki and I are processing minor subdivision applications or as Amy has redefined it is a lot split What what is everything that we need to require? According to our current code,
a minor subdivision is to follow a final plat process >> um without the improvement plans because they that's the whole point of a minor subdivision is to circumvent the need for improvement plans like a big
subdivision would require. >> And so it simplifies that process. We don't want to complicate it even more. So Amy, I'm sure, is going to give me direction on how we can best accomplish that. Um, and we'll bring it back to you. But that is a a great question
because obviously we don't want that to happen. >> So um, yeah, I I'm all for simplifying and Amy will say, "Yeah, right, Jana. You're you're making this more complicated." So going on to page seven.
Um, again, 14 we will remove altogether. Um, we don't need to reserve that. Um, and then just some reumbering, releting. Um, nothing happened in table N except
for the title. And then going to the bottom of that 10.0109 submittal requirements for final plat. Again, final plat shall be submitted as a separate application. Approval of the preliminary plat. I think I added this.
So, approval of the preliminary plat and associated improvement plans shall not constitute approval of the final [clears throat] plat. Um Amy and I will talk about that one. >> Uh then going forward
>> well but to give you the context I got to put the whole provision in there. >> Yeah. Unfortunately, that it it looks very hefty and >> it's very specific. >> It is. It is. But it is for,
you know, we could we could take away the subdivision code and imagine what our city would look like. Providing these provisions really helps to streamline what our neighborhoods are going to look like and our TSM, which is
our standards of how wide roads are, what our storm drains need to look like. you know, our Linhaven has a little more hefty storm water plan than even the state requires, but I think there is
we're finally starting to get ahead of that with developments providing correct storm water um provisions. And so, and people are developers are bcking at it. You know, this development along 77 commercial development, they are they're
bcking at that. Well, why do I can I use this current storm drain system, but there's another business attached to it? And you know, there is a lot of those kinds of conversations. And so, specifying this in the code, as hefty as
we are, really does make a difference. And we try to again wrap it up in a nice little package and tie it with a bow to give to you. And I hope to do that even further by providing a uldc checklist for subdivision plat. So
you will see every single one of these requirements in a checklist in your staff report, not for this, not for plats, but for site plans. Um, so you can you have that information in front of you. Again, not for subdivision
plats, but that helps staff make sure we're checking all the boxes and we are not missing anything. >> So, um, >> yes, it does >> on 10.0109. >> That's a separate fee,
>> separate deal. And so, it would still have the same >> deadlines for getting on the meetings and everything. You don't automatically get trumped in the funnel, >> right? And the reason for them having a separate application is because the
final plat is more for making sure that plat is recordable that it's meeting all of the Bay County Clerk of Court requirements, all of the state requirements, that title, you know, um, check, all of that. It's
making sure we're having that all ready to send to the record to the clerk of courts to get recorded and have it become a public document. So, okay, moving on. Sorry, page eight. We're we
might get through it. Um, and then in table 10E, final plat requirements, just adding some clarifications here, adding acreage and square footage to each lot. um removing postal code ad mo post postal addresses
um because Bay I was I think I started that comment. Bay County is our um addressing authority and they do not issue addresses until after the plat has been recorded. So that is assigned at building permit. The the lot owner has
to apply to Bay County to get an address and that's how it is issued. And a lot of that has to do with emergency services because having one lead um addressing authority makes it to where our emergency services
can get to homes quickly. So >> and the US Postal Service does >> and the US Postal Service does what they want. So yeah. Um, so then it talks on number seven, it says, "Minimum building
setback lines on all lots or include a setback detail showing minimum building setbacks for all lot types." So, uh, I've seen this in other subdiv other jurisdictions where they've required
that to that lot setback detail. So, it's a picture of this the lot and it shows where the setbacks are. Then it's not on those little tiny squares of lots so that builders know when they are
going to build. They can look at that plat and see and even reviewers can go see, hey, that lot has a 10-ft setback on the side and it requires a 20 setback in the front and
25 in the back. That is why we why we recommend why I'm recommending doing the mil minimum building site setbacks for all all typical lots. That's going to be more important for like puds and stuff where there's commercial and maybe multif family and single family. Same.
So, >> exactly. And our TND code actually and I think our PUD code as well actually requires um setbacks to be well to be on our on the plat. This is just taking it a little bit a little step further to make
sure builders are know what is going and it's consistent throughout all of our plat. So um let's see uh going down to section three procedures for review and decision making. So
compliance um review and compliance report by TRC that is not um I think we did I add this >> well let's I think you skipped a part. So this is the real meat of this ordinance right here um to comply with
state law. um this guts the current process process and sets forth a new one. So the important feature of this is that it designates an administrative authority um which is going to be the planning department um who receives
reviews and ultimately makes a decision on the plat. Um we have left in the TRC but we have gutted language that suggests the city manager will then forward it to you or to the city commission for approval. Um, as she alluded to earlier, section two requires
the completeness review and confirmation within 7 days. Um, do you mind if I take over this part? >> Yeah. >> Um, >> uh, so within seven days and a not notice to the applicant um, of the time frame that city will take to review. We
didn't set forth a specific time frame here. Some cities have because I wanted the city to have some flexibility based on the sophistication or complexity of the plat. If it was three, obviously they might be able to turn it around in 10 days. If there were 50 or 500 lots, it might take more time. And so, um, it
purposely doesn't state what that time frame will be here so that staff can make that decision with see how how much land or how many lots are an issue. >> Is there any any issue with the city purpose purposely delaying something they don't
like? I mean, should there be something for the sake of the citizens like 180 days or something ridiculously long, but >> um we could put an outside time frame not to exceed. We haven't done that. That's not a bad idea. Um I suppose that is a way for the city to gain it. Um but
>> I mean, not that I would ever think the city would do that, but it would make the citizens feel more uh at least they have some deadline, however long it might be. I think that's a that's fine. Um and 180
days is certainly reasonable. >> And um item two, it might be good to add completed application because it just says after receipt of a platter application, you know, you're required I don't know if you want to make it have to say completed. >> Well, within that seven days, you have
to acknowledge receipt of what you got and make your request for additional information in that 7-day document. So that's your one opportunity to say we need these other documents before we'll start reviewing. Um and you do not the clock doesn't start ticking if that 108day clock that 10day clock whatever
clock you set for yourself doesn't start ticking until in fact you receive the completed application. Um, but if you miss again, if you miss that deadline that you have set for yourself, it's deemed approved. And that notice, that first seven-day notice you give to the developer is their ticket to say, "All
right, it's been more than 10, 30, 180 days." They can take their plat to the courthouse and get it recorded, even though the city signature may not be on it. Um, so section three, the final decision. Um, the city will issue a
decision. Right now, I've got the city manager as the authority who makes the decision uh to approve or deny. Um I have provided here for that notice of intent uh to be published on the city's website. Um it's a notice of intent to approve or to deny for the following
reasons. And the reason we're going to publish it is so that it creates a door for someone who wants to appeal to do so. Whether it's de the developer who's being denied or the neighbor who doesn't think it should be approved, this is their opportunity to state their case because if it's all done behind the scenes, there's no other way for them to
even know uh that's going on, >> right? So, um this section four, um is the notice requirements um allowing the five-day appeal window and then if no one files a request for hearing within
that five-day hearing, the city manager makes his notice final and either denies or puts his signature on the plat and it goes to recording. >> Are there any other forms of notification that are are given for this? >> No. Is is there an avenue to notify
potentially affected property owners? >> This is beyond my legal realm, but I can say that it is possible one day. I don't know in the very near future, but it is certainly possible to have a portal that indicates for the public when
applications have been received. >> Um, that would be another way for interested citizens to sort of see what's going on in the city. I don't know that the city has the software or the resources. >> There's a there's a way that we can do that and and it's something that I
haven't addressed yet because I'm still working through all of these things that >> I don't know anybody on this board, but I don't sit around on the city website. Right. So, >> there's no legal requirement, but it's a possibility. Certainly >> for in in respect to transparency to
provide every because every application that comes in becomes a public record. And so what I've seen done in other jurisdictions is they list their the applications for subdivisions, all applications that come in and they break
it down on their website and they have a link to the actual plan, not to personal information, but >> to that application as far as what the plan will be um listed on the planning and development website. another to take
it even a step further. Well, for for city staff to be able to I can we can geollocate the um or reference, sorry, geo reference the actual plat that like taking a GIF
of the plat and putting it on our city maps over the property and we can georreerence that to the direct coordinates and then we have a layer on our map on our GIS map showing where all of those subdivisions are that are in
process. So, um it it just gives staff the ability to pull that up for residents, but also having it listed as a link for somebody to look at and say, "What's coming? Oh, this is in my neighborhood. What's going
on here?" They can click on that and see the plat that's been submitted. >> That require a link over to the county's site like a hyperlink. click on that link. >> Yeah, it is possible. The city is in the process of changing their website to be more user friendly. Um I hope that this
is part of that. Um there is, you know, that the map that's published that is what's going on in Living Haven, the actual development orders for businesses and you can click on that link and then click on the dots and it shows you Exalt, you know, rehab that's going on.
That's an approved um development order or Otto's car wash. That's that was intentionally done by Chris so that because he was getting questions of what's going on in living, what's going on next door >> and it's pretty much the same thing like
what we'll do with those applications. So eventually it is a possibility. >> Does this all apply to land use changes also? Um, as far as well, LA land use changes get published on our website or
published as a notice when we do a workshop or a public hearing to push it through the process of getting approved or denied. So people, we don't have we don't have
I mean they can subscribe to the column, right? Bay County website. That's where we notice things. Um I don't think we don't publish it on our website, do we? >> It's on the city agenda page. >> The city agenda. Yeah. Yeah, we're
working on it. It's It's just a matter of getting there. >> I do think there's a balance. I think the county uh requires that the applicant send out letters to every parcel within 500 ft, which is like it could be a subdivision over. you don't
care at all. >> Right? >> So that that's not really the direction I think we should go. >> And that's that happens for that's required by state law for um large and small scale land use map amendments >> and sometimes for variances >> and sometimes for variances. It depends.
I know for >> a while ago it used to be this that it used to require that but it no longer does. Okay. And as technology keeps getting better and better, it's getting to a point to where it's all going to be digital.
>> The the difference is in active versus passive. If there's a hey, I sent you something that we're doing this or >> it's on you to go hang out on the city website and see if anything's going to be happening next door. Um so >> I know there's some our options with
Civic Plus. Okay. Um about noticing. >> Yeah. um you can sign up for notices if something gets posted on the site or something like that. I know there's op options for something like that. So we can definitely look into that. So when it's posted on our website,
somebody subscribes to notices. I don't know there I mean there's I' I see it done this like where I came from the state there had a public noticing website. the state had it. And so anytime >> an agenda got posted or that notice of
within 300 feet got noticed on the state site was required to be noticed on the state site, you could sign up for a notification that when anything got posted, it would get you would get an email. And so it it became, you know, a
really good option for people that wanted to pay attention without being right in the >> Yeah. >> the thick of it. >> Guess we'll stick with old school and still use a sandwich sign in a concrete block, >> right? Hey, we're still putting Vicki is still putting signs out. We still require We still require it per our code
for again small and large scale. >> Nothing wrong with that. That that's a good mix of active and passive actually. So >> give me quick. [clears throat] >> Sure. Very quick on number three, your last sentence. There's a test >> on what page
>> our page 10, the last sentence on number three where it says request or requires. It should just be require. >> City shall not request or requires. Yeah, >> minor check. >> Perfect. That's what we need. there.
>> We have a lot of people that go through our code and say, "That's misspelled. >> You need to re >> I'm one of those people." >> We have We have those. >> So, these um these pages, the notification of approval of denial. Um again, if you're going to appeal, it
requires you to submit a notice within 5 days and to say why. Same for the decision to deny. Um the written request for hearing shall identify the specific findings being challenged. Um, and then it defines who an adversely affected party is. I've tried to keep that broad again because
I feel like this is all behind the scenes and there are neighbors who may legitimately have concerns and so I wanted to make that that category of folks who could appeal broad. It's still not very broad. It's going to be limited to a joining land owners in fact. >> And the five days is the state.
>> The five days is mine. Um because again I don't want to delay the process too long if the developer's already been waiting let's say 180 days to get his approval. Um maybe 5 days doesn't matter but if it's a small subdivision but we knew we could we could approve in 10 days. Again I'm not I'm not trying to
overly delay it. 5 days may be too small of a window. But I didn't want to make it too long either. 10 feels like too long >> even though that's pretty standard in your code. >> When we're talking about five days are we talking five business days or five days? >> It would be five business days. Yeah. computation of you have a computation of
time provision in your code. So if there are weekends, holidays, it's five business days. >> Okay. >> And then final plot review. There's a lot of language that's gutted here struck through because again it re it contemplated review by you or by a city
commission for a public hearing following TRC approval. >> It is just to to note final plat review. Well, so this is decision making. So C on page
our page 13. Um, so it it's the PUD and TND master plan review. I got this one screwed up. I asked Amy once and then freaked out and then master again and then realized my
mistake. So um for PUDS and TNDS master plan review number one is still valid but for plat anywhere where it is regard in regard to plat is is stricken and then um but D
for site plan review um with or without. So just remember plan and plat is not the same thing. I must have been reading it. I because I was in it last night and I must have gone crosseyed because >> page 13. >> Oh,
>> our page 13. >> Page our page 13. Got it. Oh, no. Next page. There we go. >> Oh, one more. One more. >> No, one more. Yeah, there we go.
Okay. So, yeah. So, right there up at the top. C. So, it says PUB. This is remember this is decision making. So for it goes through prelim and final plat decision making. So this is a decision making for the PUB MTND master
plan plan review. So it talks about the prior to consideration of a preliminary development plan. But then the next four talks about um [clears throat] platting
and then again D is stricken. So um I think it was just doubled up there. I think we had it twice. >> I think so too. >> So and then site plans is the same. So going to the next page.
Brennan, you want to flip it to the next page? There we go. >> Over here. >> So we have again preliminary preliminary subdivision plats are stricken at there at the top. It then it goes into B and
it talks about PUD review for master plan. So preliminary development plan review and final development plan review. This is not meaning plats. >> This is not changing. This is not importantly. This is not changing. This will still come to you. >> Yes.
And then going to 10.33.04. Again, procedures for action by the city commission. Preliminary plat and final plat reviews are stricken. And then the minor subdivision review
is stricken there. We I don't disagree with you. Minor plats can go away. I think Vicki would like that too and just do lot split. Um but there needs to be some defined def definitions in there. So um what is
being added is a is that numbered right? >> I I think I made a note here. I don't think this is new. I think the formatting is just wrong because none of this should be bold or underlined. The plan, the city commission has always had the authority for PUB final development
plan review and that's not changing. >> Okay. So, this should not be bold. >> This is just it's being presented to you in legislative format, but it's not actually changing. It's being reumbered, but it's not changing. >> Gotcha. >> It's now sub A and sub BB instead of sub and sub. That's the only change it
should have been. All right. >> Um I have one question and um when it uh there was something that stricken about subdivisions over 50 lots. >> At what point do we currently engage with Bay district schools on
subdivisions or different things or require disclosure to the school system to let them know about developments that are coming? That's a good question because we do have it in our code that anytime there is an increase in density through the subdivision or is it through just land use?
>> So, you're supposed to do a capacity analysis with every I think for every development that's not a single family home uh to sort of keep tabs on when your your zoned schools existing schools are reaching capacity. I don't know that that actually happens in fact, but it's
supposed to be sort of an ongoing process. So if you got a big development, I think absolutely you'd want to bring the school board in fairly early fairly early. >> So I I know what you're talking about. It's actually under the planning commission rules and it talks about the
school board has to designate a schoolboard member to be a non- voting participant of this planning commission for >> your comp plan too. And this intergovernmental coordination element also requires the capacity analysis with
applications to make sure you're not >> tripping the capacity of a school in a way that there's not another school coming to support it in time for development. >> Question to ask large subdivision substantive has been
>> yeah it's a fair question to ask. So, okay. >> Does it mean we can give the money uh give the information to the school and they can choose to we can't we can't uh certify what they're actually using the data and planning accordingly, but we need to be disclosing it to the school out there.
>> There's a tension in the law. On the one hand, it wants to require everybody to shut down development if there's not school capacity to support the kids that might need a school facility. Um, but there's also the there's not enough money for the school board to turn
around and buy build a school that quickly uh to support the development. So, it you want to get everybody in the room as soon as possible to try and hash out a plan for what that means for temporary units at Mosley or a charter school or you know what the options are.
>> Yeah, >> because there's some big developments going on in the county, you know, uh, real big ones and hopefully they're working with the school. So, is that something we'd want to add to our >> I don't think you need to. I think your comp plan already addresses it. You may just practically need to figure out a
way to invite them into the process. >> Okay. >> I'm not sure that every duplex [clears throat] we really need to call the school board about, but but maybe we can find some some better better scale in there. >> Yeah. Yeah. We can [snorts] [clears throat] again when we start
going through and picking through sections of the code and the comp plan, >> those are that's where we're going to have to match it up, right? And and make sure we're addressing those issues in both places so it it works together.
Okay. So, moving on to section three of the ordinance. So, 10.04.03 when required. So it talks about quasi judicial hearings shall be required for review of the following applications. So
PUD [clears throat] and pre um TND preliminary and final plans development plans and site plans with or without supplemental standards and we're scratching preliminary plat. So that is
yeah which is good >> and the reason for that is because they'd still have to come back for final plat. There's that. >> Well, under under state law, you can no longer have a hearing for a plat unless it's an appeal. >> Yeah. So, >> um that's that's why we're striking >> a lot of citizen in
>> Well, I mean, the purpose of a plat I mean, let me nerd out on you for a minute. The purpose of a plat is to speed development and the division of land, the conveyance land, to make simple the conveyance of land. And so local governments want all of this information about how the property is going to be developed, rightfully so, to
make sure they have the infrastructure to support whatever development is coming. But that's not the purpose of a plat. And so the tension we're trying to address is the local government's need to regulate the use of land versus um the right to sell and convey your
property as quickly and easily as possible. Um that is the tension and so that is I think what's driving the law is to tell local government look I know you might be worried but so what the rights of the business owners the developers matter more here
>> and >> is I don't recall planning commission >> so most of your hearings in fact are quasi judicial we just have not overly procedured them that way >> we're not doing the procedure that Right.
>> On the commission, have you had anything dealing with >> We had one coming >> essentially every application that's ever come before you as a it requires a quasi judicial hearing. >> You just aren't asked individually. >> You aren't doing your Jennings disclosures. You're not swearing in the witnesses. You are not overly
proceduring it. You are providing due process. And I feel like your actions has have been defensible, but they are in fact they could they could be fancier. >> Yeah. >> And more formal >> according to quasi judicial public hearings. But I saved you from one
>> and going forward with Gina. She's gonna make sure you do all of those things. >> I about had one to you, but then Amy put the kibos on it and reminded me that it's not needed because of this. >> I will say that it's outside of the scope of what this ordinance is supposed to do. Um, but quasi digital hearings
are also required for some of your land use decisions and your comp plan decisions. Not all of them, but some of them. So, >> and again, we'll be addressing that in other >> future >> future. Um, so just to kind of geek out with Amy
is think of it this way. You have your you have it spelled out in our code that all of these check boxes with your subdivision plat are to be met, right? That's one of the reasons why it is good to have your comprehensive plan, your
future land use map that's going to designate these densities in certain areas. And then you have your administrative process, which is your platting. And that that should already be establish. That's what you're voting on. That's what you're creating in your
uldc is the outline for that administrative process to happen. And if it's administrative, you shouldn't have you've already made that decision by changing the code. So you've you by doing this, you are
saying, okay, we trust staff to follow these procedures and we've outlined it here in the ULDC. It's an administrative process. We shouldn't I mean legislative decisions are already accomplished with
a comprehensive plan and that's why I've recommended a zoning map and a zoning zoning districts is because that helps delineate between the even though zoning maps and changes to zoning maps are still considered legislative decisions,
it still helps you fine-tune that administrative process further when platting. So you can have more stricter rules in a zone and keep your
comprehensive plan higher level and so that has been my recommendation to the city commission which it is going to be a task to get that done. Um but we will make it happen and this is the first step. This was our first step in that recommendation was to get the uldc
updates, legislative updates done and it it's a process and so as you can see we've got 23 pages here that um need to go forward. So just keep that in mind is you are outlining the administrative
responsibilities for staff to follow in these platting processes. So um so going down to 10501 and going to the next page
um so again it's just taking out final plat um number five section five again it's just removing plat alternative preliminary plat review for plat um of a certain number down in C and then um
adding So this is where we are going to come together and figure out lot splits and minor subdivisions and um that will come back to you and then to page 17 or page 17. So the next
one the next page going forward. So subdivision section seven standards for subdivision layout and design. Again here's your administrative rules. These are the things you're outlining for subdivisions. So,
um, just some clean up on this. So, as Amy explained, this is this is a good little education here is anytime a word is capitalized, the first letter, it means we we've got a definition for it.
>> Okay? Subdivision. >> Subdivision. And you've seen that throughout subdivision. We have a definition of subdivision. We should have a definition of minor subdivision. We should have a definition. So parcel, lot, all of that. So as we go through
this, you're going to see some of that cleanup so that we are consistent with that rule. So >> So on um 4.0302 letter B >> where it says land subject to flooding. >> Um how do you determine what's subject
to flooding? And there there's lots in the country club that flood every time it rains, but it's not in a flood zone. So, do we need to identify that land that's identified as a flood zones according to the standard maps? >> Section section three um is going to be your flood plane or management ordinance
and it has a ton of definitions about what's a flood plane, what's a flood hazard area. Um it's largely set by the state. So it tracks what they consider to be a flood zone um and when their extra requirements come in for insurance and lowest floor and extra building code
requirements >> by NFIP and four right >> conjunction with the county >> but that reference to um section three of the ULDC is where those standards are addressed >> and sorry this is a hypothetical but it
did happen you know a couple October ago there was new flood maps. >> Yes. So what happens next year? >> Yeah. What happens in a situation where you have a uh there's a preliminary plat approval. It's not final plat and there's a new flood map that could potentially make them go back and redo
stuff. >> So this is this >> because it's not a guaranteed approval, >> right? >> Preliminary approval is not >> the map in effect approval is what controls. >> Yeah. So the and and even to take that a step further at building permit the
building official is required to follow the current flood plane maps. So they have to get um an elevation floor elevation for those areas that are in flood plane and if there's already been
a subdivision plat that's been approved a final plat that's been recorded and FEMA comes in and changes the map then if a home has not been built there we can't do anything about the homes that are there that have been built but those
homes that are going to be built that The flood plane manager, who is our building official, has jurisdiction over that to say, "We can't we can't issue you a building permit because it's in a flood way or you need to do this X, Y,
and Z to bring this elevation, this home elevation out of the flood plane and you flood plane and you need to submit a LOMAR, which is a letter of map revision to FEMA and give us that proof that you've done that." So the reality is
when developers know a map amendment is coming, there is a race to get your application. >> Yes, there is. >> And we've had that happen. >> Yep. >> Uhhuh. >> Yep. >> One in particular. >> And I would imagine those
>> or even on this side of Linhaven see a house the next door house is built up several. >> Exactly. I've I worked in a city that was along a lake and a river and um Dr. Horton surprise surprise
came in and actually in their one of the subdivisions they rose they had to bring the whole area out of the flood plane by 9 ft. So they had to haul in 9 ft worth of engineered fill to bring it out of
the flood plane in order to get their subdivision there. It it was a master development and so master plan community. So I mean yeah you can engineer anything right and um but it wasn't in the flood way it was just in the flood plane which is different than
the flood way. So, we have a lot of flood way here in Florida. Um, but a lot of homes have already been built in those areas and now FEMA's coming through because there's erosion, because there's issues with water, you know,
water lines and and whatever and things change, but we can't have them tear down their home. They just pay a higher insurance premium. So, >> okay. Subdivision standards for subdivision layout and design. Um so
just again striking out in number um 432 in the general standards and then sub um 03 again it talks about I mean we we do need to talk about the 20 foot lot
width. There's [clears throat] there's a little contradiction there but again we're not we're trying to eat the elephant one chunk at a time. So um going to 4.03.04 requirements for infrastructure.
Um >> I substantially be ease up because um your current code had a really vague reference that during the application process a developer that was his opportunity to to ask for whatever agreements he wanted from from the city
which doesn't really tell me what to expect as a developer what I can ask for or as a city employee what might be expected of me to offer or say yes to. And so the realm of agreements I have seen in the past 24 years are largely security agreements or developer
agreements for to preserve certain entitlements. Um under 163 reimbursement agreements if you're going to oversize capacity and get some money back um or infrastructure agreements. You want immediate plat but you're not going to build your infrastructure for a couple
more years. So with that sort of background and mindset, I did beef up these provisions to clarify that one sentence and your application requirements um section. So this the all of these amendments, it's mostly I have
mostly added text that addresses the a developer's installation of infrastructure and the security agreements that the city might require if they want to accelerate approvals ahead of construction. Is that that could include roads and different things, right? Yeah. >> Yeah.
>> All infrastructure. So any horizontal work. So that is something that I noticed was extremely lacking when I first started here. And I kept asking, well, what about this? And what about these performance agreements and infrastructure? Is are they bonding
before they receive final plat? And a lot of people are developers are just building their infrastructure. But now we have we can put this in place to have developers know and understand what our expectation as a city is and what will
be required. So >> and the basic framework for these performance agreements is that if you want plat approval ahead of construction, you will do an estimate of the cost to complete the infrastructure. Um and the city will require security in the amount of 110% of that cost. And
that's and that's to assure in fact that you build it. But if you don't that we can use that security, that money, that cash, that irrevocable letter of credit to do it ourselves. >> So >> something that's going to be addressed in a rewritten document.
>> It's a conversation for another day, but it's highlighted here because it's something you need to think about. >> Right now 20 foot is your minimum lot width and that's really really tiny. valid places for it. I mean on a culde-sac for instance when you've got a pie shape or
>> but even still 35 ft should be that minimum rather than 20. I've seen flag lots flag lots that's normal for >> this isn't qualified in any way. >> 20T is a driveway. >> I was just assuming that this was further clarified elsewhere but
>> it's not addressed in this ordinance but it is a conversation you need to have. >> All right. >> So this 20 ft. So again, this 20 ft B probably has some standards here like in section 4 that outline height setbacks,
all of those things. And this was just kind of randomly pointed out here, but there's other places I found in the code that say 36 ft. So whether that's for a commercial zone or something different, but you know, I think there's some
there's some conflict between some of the our sections of code that we need to clean up. Now, I can go through and spend more time trying to get it corrected here or I can say put a bookmark here and we will get it when we
come through again. So, just know that these sections of code, this is not the only amendment we're going to be making in these. I'm sure there will be some cross reference. We will come back into these sections of code as we're addressing other sections of code. So,
it it this is a big process and yes, the city could do a major overhaul of the spend hundreds of thousands of dollars. Um, I don't plan to be going anywhere anytime soon. So, I hope to get this
done in the next several years. So, um, it will take some consistent effort on our part to to get that to happen. So, um, I appreciate Amy's work on this. She's she was racing to get this done in
in all of her summer activities. So, I appreciate what she's done because We're really going to miss her when she's gone. I Yeah. So, construct um requirements for infrastructure. Again, she goes through the construction inst
or installation by private parties. Um B security agreements and performance agreements and security number. Page 20 is all of what she just explained. And then we get to lot splits. Page 21.
>> So they have to do a cash deposit and a performance bond. >> No, they No, it's in it's in the alternative. Either one. >> Yeah. You can do an unconditional letter of credit, a bond or cash. >> We're not going to require all of it. And you can but you can choose um but I do want money that is accessible to the
city to use. Absolutely. Um >> as easily as possible if it needs to. >> No check. >> Yeah. I was about to free that count as cash. I'll take it [laughter] >> development. Cash it immediately though and put it in an account. didn't get right to check. >> That's right. That's right. I've seen it
where there were there was a bond and the developer took off and the city then it got there was some embezzling going on by the county administrator and there is a subdivision
that is still not completed >> and still has a landslide on it that took out a road and it's still not finished and all of the money for that performance bond is gone. on. >> So, cities can be held in the lurch for a lot of this and we're trying to
prevent that. >> So, >> passbook saving rate, uh, you could do some arbitrage on that if you only have to pay the passbook savings rate. That's like 1%. [laughter] >> Yeah. So, any questions so far? Lot
splits and and minor subdivisions we're going to come back to. Um, so we're not going to address [snorts] that right now. So the next, >> but this will be a key provision going forward because this is going to be the provision that defines what a lot split
is and what it isn't. Yeah. >> And if you fall into this def definition of lotslit, what that will mean is that your application requirements will be considerably simplified. >> Yes. >> The decision we have to make for ourselves is are we going to call it a lot split or a minor subdivision. minor
subdivision is what you have historically called it. Lot split was my new language, right? >> Um, >> so we're just going to figure out what to call it and then make sure that we have simplified and consistent. >> Sounds more friendly. >> What's that? >> Lods split sounds more friendly.
>> It sounds more simple, right? And and I think minor subdivision has been it it's created a loophole to continue minor subdivision after minor subdivision after minor subdivision and creating a whole subdivision of five
different lots without and circumventing the infrastructure process limit on how many times we can minor subdivide parcel. You should I have added a definition to clarify that a lot split can be divided once but at the
point one lot becomes three or a lot split gets divided again it's got to that should trigger the subdivision correct requirements. >> So on that page 22 basically our last page because the last 23 is just lines.
Um so acronyms and definitions. So, land use authority, we have defined that. Um, again, we're going to we haven't we're not sold on that quite yet. We've got to discuss that definition. Um, lot shall
mean a single parcel of land established by a plat. Again, that's what I had mentioned before. Lot split means the division of one lot, plot, parcel, or tract of land into two lots, plots, parcels, or tracks.
And parcel means an unplatted unit of land under single unified ownership and control. Any questions on those? We did make it through. >> Any questions on the whole thing? Go ahead. >> Parcel.
>> Mhm. >> Uh are we not referring to parcels as they are recorded with the county? Because >> No. So we're making our own definition that is not a Bay County tax ID parcel. It >> Gotcha. That's why I was asking the
question. Supposed to be broader than that. Okay. So if you own six parcels by the Bay County tax ID definition next to each other, it is one parcel. >> If you bring if you want to if you want to develop all six of them together, um they're considered one parcel for city
purposes. >> Correct. Okay. If you want to only develop three of them, they're consider that's con that's that's now your parent parcel that you are developing. >> Okay. >> So how it's recorded with the county is irrelevant for this definition. >> Yes. >> Correct. Every Yeah. And whether it's a
plat whether it's platted or meets and bounds, it's given a paral ID. So >> it's light and block or meets and bounds and that's what we're using to differentiate this. >> Yeah. Yeah. Right. >> Commission Haven is part 50 pot.
>> Yep. >> We always used to wrestle with somebody wanting to build. Somebody come in with 350. >> We actually have >> But that's old. That's the original
flat. Well, it's still kind of new in Haven, too, because we still have some of those lots, >> those 50 foot lots. >> The 50- foot lots. And and I had a gentleman come in and ask about one and if he could build a house on it. And I said, "You certainly can because it is
part of the 1911 plat, and it meets all the criteria of the 1911 plat overlay." And but he has to provide his utilities. So, water is accessible there, but sewer there's a manhole about No, 10, 15, 20
feet from the property line. >> He didn't want to pay. >> So, well, he might, but it is a very linear lot. So, it's 50 by 175 ft. And, you know, hey, there's row houses all the time. You can build a rowhouse and
have a, you know, the setbacks in that area are seven feet on each side. Well, seven feet on because it's on a corner lot. So, it's seven feet on the interior and 10 feet on the on the street side. So, that's not bad, but it is a very
narrow and long house, right? But his frontage is on is on that 50 foot side. So, it's going to be a challenge, but it's not impossible. So, that's how they used to build houses, right? That was the whole purpose of them. >> So, any other questions? I know this is
a lot of information and we didn't go line by line. Um, like Amy said, we'll probably pull out some and do them as a separate ordinance. Um, >> yes. So, yes, intend on that to be the next
meeting or potentially in the work the combined workshop >> also. And I know this one was uh kind of kind of quicker, but if we could get a little bit more time to review these. >> I apologize because I was racing through trying to make sure it made sense as far
as formatting goes and um I want you to see it how it appears in the code and so because that's how you're going to see it and that's what I did. So, um >> yeah, no hard feelings about this one and this one being a training, but in
the actual having a week or so, >> you will have at least a week >> on those. >> Perfect. >> Um we'll have gone through all of these types of workshops and you know, meetings to make sure we fine-tune it down to know, okay, this is exactly what you're going to get and what's going to
go through. I'm not going to put an ordinance through a public hearing if it is not in the best format and word, you know, spelling is correct and >> that whole thing. So, >> we appreciate that. >> I that's my goal. So, I make mistakes
though. I am here my own behalf. But >> as we're going through this during this process, is it appropriate to ask about like say for example, we want to add some teeth if we're capable of it to restrict certain things like putting I don't know, mobile homes next to single
family homes or something like that. Is that something we would be talking about while we're doing this or later on? >> That specific example? Probably not. But yes, I I mean we >> park it for later. We have a single subject rule that >> forces us to keep our amendments within the context of the plat approval process
for this one. So if you have those kind of comments, you know, she has a she has a workshop of a worksheet of all of the changes she wants to make, >> right? mention it and she'll put it on her list [clears throat] >> and and it's not it's not so in this kind of setting like you were saying in this kind of setting
throw those out at me. I'll write it down and we'll put it in if it's not appropriate for this amendment it definitely will be for another amendment >> or we can put it as its own amendment. >> That's why I asked I didn't know if it was the time to discuss or even ask. No,
actually this is this in this [clears throat] informal workshop type setting. Yes, that's this is the appropriate time or you can put a marker in it, pull me aside or email me or call me or come and see me and we can talk
about it. the um this is where we want to if you had something regarding platting and you wanted more teeth for final plats or whatever that is, now's the time to bring that up because then we take that back. We can wordsmith it
and then make sure it is where we need it to be as far as regulation goes. So we're not we're not shooting oursel in the foot by contradicting another code. And [snorts] so we there's there's a lot more than just hey changing it right
here. There's a lot more that goes into it and we want to make sure that we're not contradicting ourselves and making it more ambiguous than it was before because we added it. So there's all of those elements that go into changing a code and we want to make sure we're
doing it right. Um, like many of you, I don't like to do things more than once. And I've learned my lesson on many code amendments and um, master plan developments where I've made a mistake in the public hearing and I've had to bring it back around because
I made that mistake. But I will always own up to my mistakes and I don't, you know, I'm not afraid to bring it back if I have to. But let's try to prevent that. So bring it up. I'd rather you bring it up than to not say anything at all. So >> all right. So, so item 4 C will be
future meeting. >> Yes, >> just for the record. And >> yes, >> Amy, when is is this your last meeting with us? >> I think the new attorney will be appointed on Tuesday night. So, yes, I believe this will be my last and I have enjoyed working with >> We certainly I've worked with you for several years and certainly appreciate
your guidance and input and help and it's very much appreciated and you've been easy to work with and >> caller just on the side. >> Yeah. No, [laughter] I mean thank you very much. >> It's been it's been a pleasure. >> Really? >> I'm sorry. >> Easy to work with. A pleasure to work.
>> Yeah. >> Thanks. >> All right. Does anybody have any other um open items or discussion points before we adjourn? >> Just one more point of clarification and this is just about state law. So uh subdivision plat will require lot
subdivision where there there won't be any more public hearings to adjacent land owners to come and dispute like we had um >> cash delmare and the different things. So those wouldn't even >> the site plans to the extent those were site plan developments they there will
still be public hearings. It's only the plat the the portions of the development that requires a plat. The subdivision of land that's the only thing that's now being moved. We still would have saw that project. >> You still would have saw that project. Duplexes, multifamily, they require site
plans. So you will still see those types of developments come through. Those don't require a plat or they should they require a plat that you won't necessarily see. But once that site plan is approve is submitted because they have to have a site plan for
multifamily, then yes, you will see that type of site plan. >> Mhm. >> That is a good question. And don't be afraid to call me and um if there is a code that you are thinking, hey, this needs to be clarified, just give me a
call. Like I like Amy said, I have a working worksheet, Excel sheet for updating code. Um it's an evolving revolving thing. Not >> gets longer every day. >> It gets longer every single day. And it's from things that you mention, the
questions that you ask. you know, I've made some notes on here that I will be going and putting in that list um for future. So then when we go start going through section by section or however it is that we end up going through it, I can go through and pull all those things
that are that we can put into one or we bring one through. Hopefully, you'll see more um minor amendments come through so they're not so overwhelming and big.
Um this is a big one. This is hopefully the biggest one we do in little sessions like this. So um but you know there are going to be some other issu some other sections. Section four um is going to be
one. Um signs I think needs to be addressed. You know, storm water is going to be addressed. I mean, there's there are things that still are going to need to be addressed. That's going to be a long discussion and we will may have to have multiple conver multiple
workshops for it. So, um, if you're willing to do the work, um, I would appreciate that from a staff level because I am here to do the work. So, um, let's make Lynhaven what you want it to be and help us as staff, give us an
administrative code so it is it doesn't change with every planning director. And that's one thing that I have seen time and time again is every every planning director will have a different spin on things. And um I'm
not saying that I'm better than anybody else. I'm learning I learn in a different way, but I can see things that need to be addressed. And sometimes it's just keeping your head above water. Um that will become a time eventually. I
think Vicki has felt that very much so. And so, [clears throat] um, sometimes it's hard to do code amendments because we have so much thrown at us, but, um, it's my goal to make this a priority because it helps me in the long run. So, especially
answering questions to developers that want to find the loophole in everything. [laughter] So, okay. Any other questions? >> Yep. >> Again, don't hesitate to reach out. So,
we'll turn that back. >> All right. No other discussion. We will adjourn the meeting. Thank you all very much. >> Wait, >> still have [clears throat] >> Oh, sorry. I thought that was it. Sorry. >> No, that's okay. >> It's what we added last time, right?
>> So, that one by one. >> Oh, okay. Okay. >> That was when I asked if there's more questions that was I was going through that item. Sorry. Okay. >> Believe I gave my feedback earlier. We probably should uh be better about
commissioner's report next time. Yeah. [laughter] >> Our next meeting is September one. >> Those of you that That was [clears throat] That was That's the roundabout. [cough and clears throat] What you thought?
Where is that? Where is male bay by you again? >> Whereas and point That intersection right there >> right there. >> Surprises in our jurisdiction.
So, because we're using a new administrative procedure that's allowed by law, but against our code, we're not at risk. We don't >> state law trumps your code and your your code provisions requiring a public hearing because
>> right on December >> I wasn't All right. Anything else? >> Everybody good? >> I'm good. I have no report. >> All right. Meeting adjourned.