Stevens if he would come lead us in our invocation and Pledge of Allegiance let's stand for the invocation remain standing for the Pledge of Allegiance Heavenly Father what an honor and a privilege you have bestowed upon
these City commissioners to discuss the business necessary for the citizens of livh Haven and I and I speak your blessing over them for wisdom and discernment uh for the great responsibilities they have as they watch over over and guide the city through the
many issues that it faces I thank you Lord that you have blessed our city with leadership that pursues what's best for the citizens I also speak your blessing and protection over our police our firefighters and also our faithful city employees as they serve the residence of
Lin Haven I speak this in Jesus name amen I pledge allegiance to the flag of the United States of America to The Republic for which it stands nation under God indivisible with liberty and
justice for all this time we have our public commentary please remove to address your comments to the chair I'll have Mr William Platt chair my name is William Platt I am a Lin Haven resident for the past Dozen Years Bay County resident for all
but 10 years of my life I'm bringing to the assembly the failure of as Vicki Gainer the city manager to properly address my issue of concern which is caused by the city funding discrimination to favor its black residents a month ago Len Haven funded Martin Luther King which ironically
places value on character versus race a few days later Len Haven leadership put up posters exclusively of black people on city property regardless of whether Miss Gainer or mayor Nelson paid for their own posters they're displayed side by side with Frederick Douglas and other
historic figures arrogant of such a display is not the issue issue is the action is in direct opposition to Len Haven non-discrimination policy as expressed in title six document 12 May 2015 which reads in part the city does
not tolerate discrimination in any of its programs services or activities I pointed this out to miss gainer in a telephone conversation three weeks ago she was kind enough to return my call for my efforts I was called a racist and that she would pray for me thank you Miss Gainer I assume Miss
gayner who's very generously compensated by the city has done her job in bringing my complaint to the mayor and the commission definition of discrimination reads treatment based on a class or category rather than individual Merit like history is not a state holiday nor is it funded by the federal
government it's local leaders who make these decisions to segregate citizens based on race and it must stop immediately there are no people other than blacks displayed on city property at this time City funds and man hours are used to produce this discrimination
based on race and violation of City policy I'm asking for four actions be undertaken the first is to remove the offending material immediately second is to discipline Miss Gainer for willfully violating City policy Ur is to investigate whether mayor Nelson was
aware of this violation and if so to discipline him the Department of Defense has done away with black history ly Haven should do the same Department of Defense wants to win Wars not create animosity segregating People based on anything other than content of character
should never be allowed to rear its ugly head in Len Haven again a fourth and final action is to adopt a current resolution Banning the city's involvement with any discrimination in any of its programs similar to the title 6 documentation on the Len Haven
website thank you for your time Ryan SC good evening um a couple things I want to touch on tonight first being in the consent agenda the appointment to the planning board um I had some email exchanges with the city this uh past
week in regard to that selection criteria for not only that but the um also the vacancy that should arise from the uh search charge committee um in regard to the planning board it was noted that the uh preferred select
is based on who serves on the board of adjustments the longest um and I believe that is the person that is listed in the consent agenda I would discourage that and I ask that the consent agenda item for that be pulled out of the consent agenda in
order to um discuss and review all potential candidates not only those on current boards but also those who are maybe interested and are not currently serving on boards because you never know when people with the right skill set to make a difference in this community will
become interested in helping this community and we should consider every possible candidate um for those positions not just people who've already been uh serving on a board which meets at best twice a year um and usually only
has one agenda item at a time um in addition to that I also would like to consider uh having you all consider holding off on putting an appointment in place for that because in regard to the sear charge commit it was noted to me that we should wait until after the election because it's a direct
commissioner appointed position um and I think for that reason we should wait for the election results to pan out so the new commission can have influence as to who is on that planning board um through a unanimous um or at least majority
appointment at that time um the other item I'd like to talk about is um there was a letter that was publicized um from a member of the community to other members of the community in regard to um City debt um I've done some exploration
on that and one thing in that letter that was referenced was putting money into a mutual fund um I've done some research and I've I've come to a semic conclusion that um unless somebody can point me to something else a city cannot
invest its funds unless the city has an investment policy and short of doing a public records request I've not found an investment policy on the website um so if anybody can let me know if there is an investment policy for the city of linh Haven um and if not maybe the
commission can consider looking at that however priorities paying off debt to me as as a citizen and uh I don't think the city needs to be investing any money until all debts are paid off so I'll have thank
you right thank you Jerry Parker Jerry Parker R please good evening commission um mayor during um the last meeting you rudely violated my public commentary I did not but go ahead you're doing it again you're
calling me rude and said I rudely interrupted it when you made false statements I'm not going to I'm not going to I'm not going to do it either but you're what I'm going to say what I'm going to continue to say is that in the future if you would answer the questions during your commentary or
anybody else's commentary as far as the commission goes I'm asking for that consideration that that y'all do answer the questions that we bring to you it's not done very often so I'm asking that that be done when questions are asked at public commentary the other thing that I
would like to discuss is um I had mentioned putting up the um the speed control sign over on 17th Street I think that is very well needed um it scares the be Jesus out of me about the
children over there and it's getting worse because I live right near that Park so um the speeding is getting worse and the other thing is the street that goes right in front of McDonald's that goes over into that neighborhood
potholes are existing again on there and I would suggest possibly repaving that road um because because potholes are there all the time so that is one of my requests as well thank you Michelle Carter good evening Commissioners uh
city manager mayor uh my name is Michelle Marie Carter I live at 3124 East Baldwin Road Panama City Florida 32405 and I just want to say real quickly that I've enjoyed the entire month of Black History Month and we should be celebrating it so I I learned
a lot about the blues music something I had never uh I I love it I love the harmonica too so I enjoyed that concert immensely and I just wanted to say that real quickly uh I'm here today because I missed the meeting at 8:30 in the
morning it was uh it was a little early it was on the library rebuild and um the first thing I want to say is I think that when they do rebuild the library wherever it is that they should keep it private and not blend it
with the Northwest Florida Regional Library system it was always private I used to pay I paid $15 for a library card and I didn't mind I wasn't a resident of Lin Haven it was the nicest library in all of Bay County and I think
it should stay that way and it also is a Historical Library I believe it was founded maybe in 1911 and I would like to see a brand new library reconstructed and whatever happened with the FEMA funds I mean federal grants are
over with and I'm afraid there's not even going to be a FEMA anymore which which is sad but I think that the city would qualify for a state Grant through the Florida Department of State and I did look up one of the grants and there
was one available for a brand new construction of a library and it was from 10:18 of 2024 to 11:22 of 2024 and that was the cut off date to apply now no funds were given out that's what they told me on the phone and they said to keep watching this year um but
you have to go to Florida Department of state's Public Library construction Grant and I found the perfect place to put a library right out in front of Porter Park there's a vacant land I think the city owns that property and it would be nice to see a library that was
on two levels possibly built to Hurricane strength it would have to be built of course off the ground but I believe that you would get funding through the state to build this Library so that the taxpayers wouldn't have to pay for it because I don't really if I was a resident of LM Haven I wouldn't
want to pay more taxes for another Library um because uh I thought it was already paid out through Federal funding but um if the money can't be found we have to get another way and I'm I'm big for state grants I think state grants are excellent way uh to get money for
something that was damaged through a hurricane and this is a historical building that I believe would be covered and I think the city should pursue it as as much as they can and that's all I have to say thank you thank
you uh Chris clubs later on okay got it all right thank you moving on to the um Mr Walker yes sir yet but I was derailed from signing
in I apologize I'd like to say good evening um I'd like to say thank you to the mayor for a resolution that he put in for the grand patron of um the grand Patron Grand Lady
of the amarat okay very well appreciated uh that was given written by you and I did the oratory on it at the presentation at the Harry Jackson launch thank you very much I just been advised by the Eda director that we received the
money back from amct that they were supposed to pay in in taxes but didn't we received and that's somewhere near $35,000 so with got coupled with another thing that I've discovered the Surplus to the budget for the mid year coming up you
got a little money one of the citizens remarked for a subject that was getting a raise it wasn't in the budget well that doesn't mean anything some far we find there is money in the budget you've got a surplus
and you just received $35,000 so that said you have some money to do things with and give that subject the raise which is good I'm fine I again I
want to thank you for the resolution I want to thank you for and the Eda director for staying with the project getting the money back for the city and the taxpayers of glint thank you sir
thank you Mr George Hind good evening GE 63 World Avenue L for over 30 years I served 21 and a half years in the military and I retired 31 years ago the military cannot do away with black history month it's
going to stay like people have been black all their life they celebrate Black History whether the government celebrated not the thing we had here in January MAR Luther King Festival was brought here by margel Anderson not miss Gainer she
invited us cuz I'm with the Cure we was all getting old didn't want to do it anymore she CH to bring L Haven we did and it's been us L Haven since then some people don't like Vicky Gan not because of what she do but because of who she is she cannot change her color she cannot change her
education so if they envious of that they need to steal something with themselves not her I received a simp of gard and told me this Jesus love me I already knew that but some people least a person about three minutes ago came up and said to you Commissioners
that God was watching you so you need to watch what you do the same person passed by me every time I see him and I speak to him me like I don't he don't even see me so I don't know if his God watching him all right I appreciate what y'all do the black history program was great with the blues Man the famous a of son it was
outstanding a lot of people came to it of all colors and all races thank you for your time thank you additional public commentary right Proclamation for flood Awareness
Week whereas the City lhen Florida has experienced severe weather in the past in the form of extreme rainfall or tropical system events resulting in flooding in West Bay area of Florida and this flooding has caused damage and flood losses to homes and buildings in all areas whether they are high-risk
flood special flood Hazard areas or low to moderate risk flood zones and whereas the cin Haven Florida is a voluntary participant in the National flood insurance program that provides residents with the opportunity to protect themselves against flood laws through the purchase of flood insurance
at reduced insurance premium rates as well as setting higher regulatory standards to reduce the flood risk and potential flood damage to their property and whereas the reduction of loss of life and property damage can be achieved when appropriate flood preparedness control and mitigation measures are
taken before a flood and whereas public education and awareness of potential weather hazards and methods of protection are critical to the health safety and Welfare of sit residents the Florida flood plane Managers Association have declared the week beginning March 3rd through 9th 2025 as flood Awareness
Week to promote awareness and increase knowledge of flood risk the availability of flood insurance flood protection methods and how to prepare for Emer mercies I Jesse Nelson and the city commission by The Virtue invested in us and the laws of Lin Haven Florida do
hereby proclaim the week beginning March 3rd 2025 as flood awareness week and encourage all of our citizens to increase their knowledge of how to protect themselves and their property from flooding I ask Mr Chris L foot if he would receive this uh Proclamation
please my mayor's report will have some brief comments to the uh public commentary um in regards to Miss Parker and the speed control on 17th Street um is that something we've checked into
already have we had other complaints in regards to speeding on 17th and we did add some additional um lighting uh some some additional warning lights there as well and uh yes we did and we have had
um PD to go and sit out there and um do some um looking at whether or not they were speeding there and uh we can we can surely send them back out again okay I guess if we could uh also follow up on that other road that she mentioned with
the potholes I guess to see where that is on the Paving um on our Paving or I guess where it is on the I know we have the the trucks that go around and pick up the density of the roads and need for repair so if we could I guess just check to see where that is on the list because I have
talked to a few other residents um and I think I did bring that to the to your attention or Mr Baker's attention um and I was told that it was on the list but I wasn't sure where it was on the list so we could check just to see where that is on the list for
repaving uh in regards to Mr William Platt um yes the city manager did uh make me aware of your your phone conversation and discuss with me some of those things um that you discussed with her as well um in regards to Black
History Month not being a national holiday or national recognition actually uh Public Law 999244 um on February the 11th 1986 it was a joint resolution passed by the 99th Congress to say to provide for the designation of the month of February as
National Black afroamerican History Month whereas in 1926 Dr Carter Goodwin gowin Woodson launched a celebration of negro history week whereas this observance evolved into a month-long celebration in 1976 whereas on February 1 1986 were
markk the beginning of the 60th annual public and private salute to Black History whereas the observance of Black afroamerican History Month provides opportunities for our Nations Public Schools institutions of Higher Learning in the public to gain a deeper understanding and knowledge of the many contributions of black
Americans to our country and the world now therefore be it resolved by the Senate and House of Representatives of the United States of America and Congress assemble that the month of February is designated as national black afroamerican history month and the president of the United
States has authorized and requested to issue a proclamation calling upon the people of the United States to observe that month with appropriate ceremonies and activities to salute all that black Americans have done to help build our country so in regards to your statement that
it's not recognized as a national holiday or not recognized by a federal government it was actually passed by as a public law in Congress in 1986 and every US president since Gerald Ford 1975 1976 has made a proclamation for it
even the president this year with the removal of Dei um or teaching uh black history uh for the military as you stated still signed a uh Proclamation maybe the news didn't promoted as much as they promoted the removal of talking
about the Tusk Airmen in the Air Force but a proclamation was still signed by President Trump for Black History Month as well so um I'm sorry you feel the way that you do but your facts are out of order right that's my report Mr
pebles thank you mayor um I just wanted to say if you um look at all this art around here takes some time if you haven't we had the honor to judge the art here and uh not going to lie probably 100% of the entrance are better
than I could ever do so they did a great job um so thanks to the to the students and the teachers that and the staff here at the city that made that happen also wanted to say thanks to um the city staff and everyone that did such a great
job with uh giving out the trees a few weeks ago we had our first one in a while and um the trees were probably gone around 9:30 or 10 10 when it goes 8 to 10 somehow people got wind of it and all the trees were gone by like
8:30 Saturday with the same amount of trees so uh that means that the communication's going well with that um I would suggest if you if you're interested in that kind of stuff just keep an eye out because they go quick um
and uh by the time I got there at 8:30 I think or 8:15 all the blueberry bushes are already gone so if you want blueberries you got to get there early okay um and yeah I just want to say um thank you to staff and everyone that that put on all the activities this
month I know that you put in extra work to make it happen and uh I really it does not go unnoticed and I really do appreciate it um I've talked to some citizens about you know miscellaneous things like traffic and and all that so um I just want to say thank you for
being open enough to reach out to me and email and calls and things like that so please continue to do that I appreciate it and uh that's my report all right thank you commissioner perno thank you mayor I really have
nothing to report um just to thank our city employees First Responders appreciate it and our military all right thank you commissioner Ward I don't have a whole lot either um I've been getting quite a bit of
feedback from residents and the big one is the uh RV um I can't speak for the other Commissioners but I I think the intent of this is to make it more lenient than what it currently is written um I think
there's some people thinking that we're trying to make it more stringent and it's actually the opposite we're trying to make it more lenient in my opinion um and we'll see where that discussion goes but that's where I'm at I'd like to make it more lenient
um had the pleasure um to hand out the prizes for the artw work that happened in here um me and commissioner Vander Griff did that uh had Elementary Middle School students and uh I think about half of them were about Commissioners Vander height
or taller so um but that's all I have thank you and thank you for all the First Responders and staff what you do thank you all right thank you commissioner vag Griff um since our last meeting we've had a
couple of um TPO meetings at the County transportation and um the meeting before last they were going to have to discontinue a bus transportation Bayway on
Sundays and uh we had an emergency meeting today because they had found money uh through very ious means and donations and such so they're going to restart the transportation on Sundays
which really benefits um a lot of the service workers they use that transportation to get to their jobs and so I was pleased to hear that they it was not going to be
discontinued um the Jazz Festival was delightful um and it was a a a crosssection of people and ages
um um I did not realize that the son of a famous a Amos cookies was the jazz artist until we my husband and I came and sat down and listen and he was telling stories of
growing up I just thought that was really interesting you know you eat those Amos Famous Amos cookies and I didn't know the story behind it but now I do so um that was a very enjoyable
evening I've had U several conversations with citizens also about parve seems to be a very po popular topic right right now um had some conversations um about the um
development over the bridge it's not come to the commission yet but people are very interested in that citizens and so um I encourage the citizens if they have issues to continue
to call their Commissioners we do have five four Commissioners and a a mayor and so uh please feel free to call thank you thank you um Commissioners don't forget we did receive um an invitation
for the Bay County League of cities coming up on March 10th um so don't forget to uh if you're able to respond to that um commissioner work are we able to come and not eat dinner can we just come in fellowship or come and hang out
or do we need to eat dinner when we come um yeah I don't see why not okay so if you don't want dinner um if you want dinner please fill out the the RSVP um link if you don't want dinner then you know maybe respond with the email saying
that you plan on attending um as well and this is a question I guess in regards to uh Bay Transportation are they still going up um oh heo are they still going up uh 231 up to Youngstown
or that uh Highway 20 to pick up from there as well I remember reading something about that was going to happen maybe that they would have a sort of a direct route that was a um that was a a contract with Uber wasn't it that was that was a private
well it was a it was and that was done through a grant but I think that's coming to an end as well okay all right I I thought that was pretty good for those that were they was they would go up outside the routes and pick people up at the door and then they
take them to a hub they it wasn't door to-door service but it was taking to the hub to take the trolley to where they needed to go from there okay all right thank you um all right thank you all
commission for uh the work that you do city manager warrantless any questions okay thank you I'd had a question sorry yes ma'am it said uh jet
vac 120,000 is for the sewer department it's a trailer jet and Mr Lightfoot could give you more information about it okay just jog my memory that's all we voted on that didn't we yeah yes or you
voted um that's the one we traded the one from 2007 on and then we traded to get this one all right thank you thank you opening day is March 1st starts at 8:30 at the sports complex
we have over 1,200 participants this year and so we are going to do things just a little bit different we going to do our program out on the field because trying to get all of our teenss I think it's like 75 teenss or 77 teenss on the
field to take photos and then have them start on time so that parents are not out very very late that day that's going to be a long day for everyone um so we're going to start at 8:30 and the program will be on the field kids will
be behind us so if you would like to be a part of uh opening day or just a witness opening day for more than 12200 participants please come out and do so that's our largest crowd ever and kudos to Justin and his team for doing such a
great job of registering people uh and all of the other folks who've come over to participate in our Sports and Rex program uh we are also putting together youth volleyball league it's grown to that point now that um we had so many
participants that we are going to go on and put together a youth league uh in March so stay tuned for that one as well um the Tennessee sidewalk plans are almost complete and we hopefully will
start um construction maybe sometime this year but we'll we'll see if we can get that construction started uh our sidewalk plans are going very well uh and uh people are truly enjoying them and using them the staff and I had a
great strategic planning uh last week um in visioning and continuing vision for the city uh for the next five to 10 years uh had um updated our strategic plan in many ways added to it uh talk
really discuss how to continue to move forward to move the city forward uh the vision of this city and I look forward to doing something something strategically with this Commission in the near future uh just wanted uh to U
clarify just one thing that U Mr scay said about um the person that's been on the board of adjustments the longest gets to go onto the planning one not necessarily true usually it's the person who submits their application first and
they go onto the planning board and then excuse me adjustment Board of adjustment then when there's an opening they will go to the planning board board so we try to put them in order who submits their application so that everyone has a fair
sh chair of that and uh that is my report all right thank you city manager uh thank you Cole for sitting in for aiming today so welcome back to Lyn Haven always a pleasure to be here um anything you like to share with us at
this moment just happy to be here all right thank you moving on to our consent agenda approval of minutes for 21125 regular meeting minutes approval of minutes for 2 1225 special meeting minutes and approval to appointment dittle to the Planning Commission board
is there a motion for this agenda mayor I would like to remove item 10 from the consent agenda all right uh we'll make that item number 16 under new business and uh is there consent for the
minutes move to approve 8 and N I'll second all right see man if you call the vote commissioner perno yes commissioner pebles yes vanag yes commissioner Ward yes mayor
Nelson yes motion passed moving on to Old business um which is our discussion um this is discussion only pertaining to uh accessory structures this is something that um
we've have discussed uh previously in a couple of pre-commission meetings and had a little time to discuss it in our commission meeting we were reviewing what Panama City had sort of instituted to see if that's something that we would like to mirror or parallel in some ways for our
city um at this time is there any feedback from the commission on um on any additional things I know commissioner War you said you've had some discussion um with some people in the community anything you like to share I haven't received a whole lot from residents on this one but I've been more
on the RV side yeah um anything else from other commissioners I just kind of more of like a comment I'd like the um I know we talked about this in the past but I'm definitely a big fan of describing what a port portable storage unit is and and how
we're making that more specific and have a section just for that cuz there's a lot of times where you know like my neighbors came in and they had a portable storage unit and it there's no way they could have gotten that in their backyard so giving them that time to you
know what was it is it 10 days we had in there or seven days but you know that makes sense to me and I'm glad that we're looking at the caveats there and not just making a blanket statement for everyone so I when as I was reading through this I was really pleased with what I
saw good anything else Commissioners yeah okay um and again we'll um continue to discuss that until we you know iron it out and then we'll uh bring that back for a vote discussion only of chapter 46
for Peters and solicitors of course this is a a short chapter um however there is some you know pertinent information that is in there um as well is there any comments of anything you think that we need to um adapt um in this chapter thus
far the way I read it is kind of more giving rather than making someone have to wait forever you know twoe period to come to the commission it's kind of giving the city more an opportunity to to to Grant these permits which ultimately I think is the right move
because if I had to wait to a commission meeting to come and get my permit I would get pretty frustrated rather than the 48 um the the 30-day changing it to the 48 hour thing I think that um really is going to help out a lot of people because I mean you go across the nation
I would imagine that the number one complain about permits is how long it takes so that we're we're doing this at it's speeding up the process so I really like it right awesome any other comments on that
um the cost is $60 is that the proposal cost for the permit I was just wondering does that cover the fingerprinting also does it cover the what finger printing finger printing they have to do
their own fingerprinting any other questions oh one more the $1,000 thing that's so like if a organization just wanted to do like a blinket $11,000 cost for all their employees uh that's on page the top of page 36 in our
packet it says if the applicant is an employee of a corporation authorized to do business in this state or registered under the fictitious name Act of the state such Corporation or fictitious name business May furnish one bond in
the amount of $1,000 for any and all of its pedlers or solicitors yes so instead of each individual person having to go get their own then they'll be under under what the company has done because sometimes
that's been the challenge is right you know sales representatives have to go get their own you know their own bonding but sort of updating that okay great and as you'll see in this also it's a little bit more oversight that the city has to
in terms of who is out there pedaling um that we can actually track them a little bit better all right thank you all for your your input and feedback on this moving on a new business discussion and possible approval to award the contract installing turn Lanes on 9th Street at
Highway 77 intersection to Emerald Coast striping Mr Baker uh good evening Commissioners yes we just received two bids for the improvements for the turn Lanes um KN Street and 77 the lowest being Emerald
Coast Construction $ 36,6 7310 and we like to request to award it to them and it is within budget right there any questions for Mr Baker on this
no I'm just shocked at the price difference that's a huge savings by going with them all right is there a motion for this all motion to approve second right motion by commissioner peble second by commissioner perno um
any comments from the public this gray I just have a question um has do already been or at what point will do be made aware of this so they can look at redoing a study of the lights because obviously with turn Lanes striped in the behavior is going to change and uh the
lights will need to be adjusted to reflect that because as they are now it uh the timing will not condusive to having turn Lanes I think it's the County isn't it that does the lights do County controls the lights not do and we
can request question for them yes to and I've done that in the past you know add 10 seconds or 15 seconds and they'll work with us on that yes okay so they'll do if we request them well they did yes they
what for example you have right they got all that they got all they have all of that yeah will be adjusted once y they did the same thing Street same thing at 17th Street thank
you additional it'll be much better than what it is yes it will yes any other additional comments C maner if you call the vote commissioner pees yes commissioner pero
yes commission VRI yes commission wart yes mayor Nelson yes motion passed um number 14 discussion of possible approval to award the bid for well 5 rehab to AC Schultz of Florida doing business as Ro
Drilling and mayor apologies to on page uh 57 of your packet um I'm still trying to get efficient on a Macbook so that should not have been attached as part of that it was an old uh bid spreadsheet not part of this project so it should just be page 55 and 56 for this item
thank you for that clarification um every other year we we budget to rehab one of our drinking water wells uh this year is well five is up for Rehab we put it out to bid we had two bids come in um low bid at
$164,400 and that includes an option of the $29,500 of the shaft if we need it once they pull everything and get into it there any questions from Mr Lightfoot this fall into what we uh you
guys predicted it would be pricewise yes um we budgeted I think 165,000 I believe or 155,000 um and every bid that has been done in the past has been right around this ballpark is there a motion for this a
motion to approve I'll second motion by commissioner peble second by commissioner perno any comments from the public city maner you call the vote Comm peels yes Commission perno yes commissioner VRI yes commissioner Ward
yes mayor Nelson yes motion passed discussion and possible approval of emergency purchase of one floating the K we assembly for the wastewater treatment facility on aquarobic systems so um this is hard to explain in your paper here but you all have toured
the wastewater treatment facility and each tank has a floating decanter that opens up during a cycle uh to drain the clear water off the top so that it can can go on to the next phase unfortunately we had one of those fail a um a motor failed and drove the wear up
into the float it is the original float from 1996 it sits out in the sun in the weather all day so for it to be aged it's not surprising um to replace it it's $ 46,656 that is the complete float uh motor and the valve or the wear
assembly and that does include a day of uh travel and install for the aquaerobics rep to come and assist our staff in installing this and it is about a 20 to 24 week lead time so it will not be here next week but we definitely need
to get this coming so we can replace it and then we will budget for some additional decanters in fiscal year 26 any questions for Mr light fooot um yeah this is we know this is a big deal so would uh the city would be kind
enough just to keep us updated you know on the progress of it appreciate it yes sir right any other questions is there a motion for this move to approve second motion by commissioner
perno second by commissioner pebles y'all switched it up on me that time all right any comments from the public see the manager you call the vote commissioner perno yes commissioner pebles yes commissioner Ward yes
commissioner vagr yes mayor Nelson yes motion passed agenda item number 18 um discussion and possible approval to appoint Mr dittle to the Planning Commission board or yeah agenda item number 16 all right uh any discussion on
this so I think this is the first time this has happened since I've been on the commission normally it's just one name and this is the first one where I saw two names and um so I went and uh actually contacted both individuals and
I talked to them for a while and uh just kind of got you know an idea what their qualifications and ideas for the planning board and that and and looking at this um I think uh I know the staff made a recommendation for whoever was in
there the longest but I don't know how the other other Commissioners feel but I feel it should be based on who we think the best person for the position is now both individuals I talked to they're both outstanding individuals I mean anybody to volunteer for something
like this especially when no pay is is commendable and it shows that their love for the community and and if either one was selected I you know I believe either one would be a very good viable option but um that's why I wanted to pull it to kind of see what's your guys' perspective on on the process how we
select them the other thing is I don't think this gets advertised and I'm of the opinion that it should get advertised put out there for so long try to get as many people as possible and we should sit down and talk with them um even if it's just one person I think we should sit down and talk with them
that's probably something um we've all should have been doing include myself so that's kind of where I'm going with it I I'd like to just go off what you're saying and that just give it my feelings
um I I received a um an email from Ryan about someone who was qualified and then I got a call from Mr clubs who's also on the board of adjustments and my my feelings were uh you know I I understand
there's a system in place for for the department head to decide but this is this is a decision for us to make so I we're in one of these rare cases that we got more than one person that wants to do something in one of our volunteer boards so we should really give heavy
consideration to all people who are who are considering it you know and I understand the formula that's being used but you know and and just to my my my feeling was that there was two people from the from the um Board of
adjustments that want to go on and the person who served the longest is is is one is one of them and he's and he's in the position to be nominated right now but the other person uh who's equally disqualified just just wasn't n on the
board of adjustments long enough does that make him the you know not the guy no it doesn't but but since only two of the people from the board of adjustments put in for to be on the planning board so you know my my feeling is the the other fow who's not on the planning
board now no matter or or on the board he's applying for the planning board now he's on the board of adjustments only two of those people based on their tenure or not and I don't know if this the second person would be the longest serving person or not but the next time there's an opening on the
planning board what if he gets leapfrogged again because someone on the board of adjustments has been on there longer than him you know I think the fact that you know two individuals from the from the board of adjustment have applied one of them's getting it one of them's not the fell who's not should be
first in line the next time AB regardless of his tenure on you know the amount of time he served on the board of adjustments so the formula we're using is kind of broken in that respect and then you you we've got to consider outside people too I think it's
something that's up to us to you know but we're finding out about it at like the 11th Hour you know that we had that we had this you know because it's it's on the agenda and then we find out that we have someone else interested or
whatever so I I just I just feel like we've got we've got a little more research to do when something comes up and we have more than one person who wants wants to be on the board [Music] so all right any other comments yeah I just want to piggy back
and say just the fact that we have two people that are interested is awesome CU anyone that wants to volunteer their time to help the city I want I want to support them you know and so I I love that and I I don't I'm trying to decide
if what the best way forward is because both Commissioners have talked already made really good points about you know the standard operating procedures would it be a detriment to delay this until we figure out a better process is that what
you're getting at or are you saying what what do we feeling the way forward I guess is what I'm getting at what's what's our thoughts on the way forward for tonight because we have we have to make a vote on this item um and so what what's what's our way forward what do we
want to try to figure out tonight so so I didn't know either one of the individuals until I sat down and talked with them this past week um I don't know if the rest you have or not um and I only talked to one individual but he's
more he's okay with the other individual being on the board it's just a question of you know right that he he he's up for it as well and I just feel like he should be the first one considered next time right but but now but there was another person that was brought into the
mix who was not on the adjustment board at all so what do we do when there's three people you know so this is where I was going whether it is for this particular one you know we need to try to make a decision and I think this one
in my opinion we should table it until the next commission meeting so that all of you have an opportunity to sit down and talk with them who you think the best candidate is and then we vote on it and then for the rest of this I think we need to have disc discuss about the future process as far as how do we want
to appoint board and committee members so my opinion and I don't have any objections to tabling it I guess could city manager or um Amanda explain to us the process for example my experience in it has been citizens have come to me and
say Hey I want to be on the Planning Commission so then I will say contact Miss Amanda Amanda will say there is no vacancies on the Planning Commission look at and then they will either go to the board of adjustments if there's a vacancy on the board of
adjustments in order that they might then move on to the planning uh to the Planning Commission at that point so even as one applies for it if there's No Vacancy There's No Vacancy um and that's that has been the challenge is that people do apply for the Planning Commission um and there's no vacancies
although we do have vacancies on our other boards which we try to direct people you know if you want to volunteer to try to look at those boards as well um but um mayor Amanda couldn't be here tonight but can I definitely explain how the process really uh works if someone
comes and wants to be on a planning board the first thing if the planning board is filled we will say there are no vacancies on the planning board but there is an opening at border adjustments or there is an opening on
beautification nor than more than likely that person will say yes I will serve on the board of adjustment and then when there's an open on the planning board I would love to serve there so their first choice is the planning board and those
go in order so the next person comes along they want to serve on the planning board um and we say there's no vacancies right now would you like to serve on the board of adjustment yes and so their application it is almost like a waiting list so that we Overlook no one as
commissioner per said so the per next person in line definitely becomes the person when there is an opening on the planning board to get that and um so that we don't discriminate or jump over someone else who original plan was to
serve on the planning board first but the city offered them um the board an adjustment until there was an opening and that has been a process I mean since long before I was here here of the way um that was put in place so it's almost
like a weit list because we don't want to lose people who want to serve so we offer other measures so that they can serve right thank you for that uh that explanation um I've heard two different ideas one
was to table it one was to approve Mr dittle and state that Mr clubs will be next for the appointment when opening comes open is there a a motion for for either one of these are we allowed to do that I guess is my question can we say
Mr du tonight and guaranteed that clubs would be next is that legal is that allowed as long as he hadn't paid you to do it sure if we can if we can do an official waiting yeah it's the attorney yeah I guess the attorney would know better huh so are you saying that you would
automatically appoint Mr clubs as the member in waiting yes yeah you can do that I mean you can you can make them guess how many jelly jelly beans are in the drawer to make them to pick them it's up to you um your process is what you decide it's going to
be is this process written anywhere or is this just something we have done in the past if y'all would write that process down so we can look at it next commission meeting thank you how um how about the the person who's not on any board who
wanted to be on the planning board is is is she going on to the board of adjustments she's going on to the board of adjustment so that person would be after say you decided tonight to go with Miss D little that person would be after Mr
clubs he's in Q as well yes sir do you do you guys let me ask you this do you guys feel like you have enough information to make a decision tonight on who we appoint to the planning board I feel like the person I mean based on the the referral from the next man in line I I haven't talked to
Mr dittle but I feel like he's more than qualified so I you know your your feeling is that we should all talk to everyone in involved but you know I'm going off the word of the the next the first alternate he said of all the people on the board of adjustments if he
was wanting to be on the planning board I I approve so I'm of the opinion that it shouldn't be based on tenure it should be based on who we think does the best qualified person for the position that's my opinion well the the fell who's going to
be on the board next I got more than enough faith in him and he says this guy is is as good as good as you know if he had to be if he couldn't be on it he'd want him on it so I feel like taking a man on his word and for you know for
what the type of stuff they do to be on the planning board I you know I'm I'm more than confident that Mr dittle will do a good job and we could then we could keep the process going and and also name I would like to also name Mr clubs as the as the you know the member in
waiting for sure right is there a motion for this I'll make a motion to table till the next meeting so all Commissioners have an opportunity to talk to both applicants second all right motion and second any comments from the public
the uh next meeting is a morning meeting I'm un unlikely to make it due to my work schedule so I'll share some comments now um I have one comment to make about the uh correction that you made city manager um I was just reading from the uh email that man sent me so in
that email she said when we have two Board of adjustment members waiting I send both to the city commission with a recommendation for the person who has been on the board the longest so if that's the correction then that's the correction um sounds like the commission's in a good place to figure out exactly what our policy is and can
get that documented I appreciate it as far as who you guys appoint I trust your judgment um I do have questions though about what is the uh I guess pecking order of the boards that we have like if somebody from the uh Community Services
Board wanted to be on the Planning Commission would they have PRI priority below or above the board of adjustments I think it again just depends on the application so we're going by when when a person makes the application order not necessarily
submission how do they get notified that there's an a vacancy because what if somebody gets told before somebody else because they would have that in the application process they would have said hey I want to be on the Planning Commission we don't have that oh so you're just talking historic application
date not like them telling you right now hey I want to be on there okay and then which boards are appointed through a vote of the entire commission versus which boards are appointed by a single commissioner having a specific spot on
that board the pension boards uh the CAC boards or that everyone has a spot from the sort tax like each commission gets to appoint someone on the S tax board so it's direct appointment for S sir charge sir
tax ctax and then what about the financial review that's direct appointment that's a direct appointment okay debt review that was converted into Finance are there any other boards that have direct appointments when it comes around the commission would appoint Char
their their own choices for Charter okay and it's tied to the seat not necessarily the Comm right okay thank you right Mr basher it's great that we have multiple people applying for this job um and it is a job
it's to me the planning board is one of the most visible and most important boards that we've got out here so it is important to take the most qualified person I was at the board of adjustment meeting this last time and I have no doubts that Mr ditt is very qualified
for the job I've known um the other applicant for a long time since he was a young man I'm sure he's very qualified also it would be good for y'all to talk to both of them if you have doubts um I did want to say that it's my understanding that the chairman of the
board of adjustment resigned at this last meeting so when you move somebody up from the board of adjustment you're going to have two openings on that board that need to be filled so we need to be aware of that um then the last thing is
if a commissioner has an appointee to to a board to any of the boards I believe it's that person still has to be approved by the entire commission not just by the person that appointed so it's not really an appointment it's a suggestion and generally speaking Yeah
you you take that suggestion but that's how that works as my understanding that's correct yes that's correct any other public comment can I make one comment before you vote Yes sir uh commissioner work is your motion to table it indefinitely Or
for to a Time certain table it till the next meeting okay I just want to clarify that thank you thank you right City man if you call the vote commissioner Ward yes commissioner Vander yes commissioner perno yes
commissioner pebles yes mayor Nelson yes meeting ajour