Right. Good morning to everyone. We're going to start our pre-commission meeting. Any questions about the CRA agenda? Anything from you, sir? Right. Awesome.
Looking over our agenda, anything wants to add to lead in regards to the agenda for this upcoming meeting? All right, we have our going to have our final budget discussion on Tuesday.
Any updates on the budget? >> There have been no changes since last we spoke about this document. >> Okay. And of course that's the resolution to adopt the CRA budget. Uh in regards to the
millage rate, any discussion on the millage rate? >> Yeah, I got one. So we were handed in our one-on-one stuff that some key things that we could take out to lower the millage rate. Um, how much would it cost or how much would it change the
millage rate if we were to take away just the citywide re keys and the thermal imager camera? [Music] >> One moment, please. >> Yeah, I didn't exactly expect you to have that off the top of your head.
>> I can calculate it if you give me just 30 seconds. You said the re keying and the thermal imager. >> Yes, >> Harold. Would you put my screen up on the screens, please?
Thank you. So, I have left $40,000 in the fire department for hoses and remove the balance and I've taken out the 93,000 for um the rekeying. And and this is the screen that I always
use to calculate the um millage. You'll see that that just saved us $138,000. So if I want to change that number to zero by changing the millillage 4.20007
>> and what is that again? Commissioner Peeles that we're looking at. >> If we took away the citywide re keys and the thermal imager camera that would save us like 10 and something thousand 138
>> 138. >> So with this millillage right does this include everything that we had discussed of possible cuts or just some of them or >> that is everything that is nothing extra of cutting since last
commission meeting. Okay. >> I see a thermal imaging >> that's in the fire department. It was combined as two um items in one line, >> right? I see. Yeah, I'm looking at that here. What's that? 564 triple0.
And I see Yeah. the replace hose and thermal imager camera for a total of 92,000. How much is how much are the thermal imagery cameras without what how much are they? >> I don't remember the exact number, but off the top of my head, I know that the hoses were about 40 and the rest of it
was the thermal imaging camera. That's why I left 40 in there for now. I'll show show you >> if we're I think we should cut a lot more stuff, but um I don't think we should cut that. I mean, we should find $50,000 from somewhere else to cut and
not our thermal imagery cameras. Um yeah, so I think if we could cut it from somewhere else, I wouldn't I'm not against cutting. Uh definitely think we need to cut to get our millage rate down. Um but wouldn't want to cut that. Uh,
mayor, is there some guidelines you all would like to see a a number to cut 200,000 two or a millillage that you want to see? >> I mean, I'm a fan of our previous millage rates. Um, I mean, we've been
4.05 4.1 for the past uh few years. So, I think that turned out to be like a cut of 300,000, I think, is what we said at the previous meeting. Okay. Um, so I don't know what it takes us to get there, but
I mean that's what I'm a fan of is keeping us, you know, in that area. Especially um it was mentioned um even last meeting and we even see it more in the news now about talks on, you know, considerations of how the
property tax out of taxes are going to be adjusted, whether it's wiped out all together or whether there's percentages that are cut out. Um, so we and I do know we already run on a lean budget already. I mean, I do certainly understand that. So, mayor,
>> would it be um what if we were to cut 150,000 from the current proposed budget and then utilize another 150,000 from reserves? Would that be something the commission would entertain instead of instead of a millage increase?
>> I would. Yes. And I I think that's a good idea. >> Mayor, >> yes. >> Oh, mayor. Mayor, um, this is Judy. Uh, I actually thought about this the other day and I don't know if the public would
rather have the mill rate what it is or has anybody ever thought of just one year, just for one year till we get ourselves back on our feet and everything. Eliminate the July 4th parade and save a ton of money on
overtime. I haven't thought about that. Um, but we can discuss it. Are there any other discussions on that or we got a couple of different proposals on the table? So, >> one suggestion I think would be instead
of committing to overtime cuts that are not guaranteed because we don't know what's going to happen throughout the year, I think it would be better to cut operating or capital expenses. That way you know the item is gone um versus hanging that up on overtime on the
expectation of being able to cut overtime. >> And the larger um cost for July 4th is the fireworks. That's the singular largest uh expense of $50,000. >> We already approved that, right?
>> No, it's in the budget. >> It's in this tenative budget to >> the budget, but we don't have to do $50,000. So, we can do $20,000. >> Yeah, >> that would be uh we have a an agreement with I believe is the name of the vendor. The
way we could adjust that would be diminishing minutes of the display. >> Very good. >> And that's fine with within their contract to do that. We could just request fewer minutes, >> I believe. So, yes, >> I'm all for that. I mean the fireworks
are awesome but that man they they are pretty long. >> Pyro will get paid. So if Pyro is going to get paid they'll do it for 5 minutes. You know what I mean? So >> So if if you do go with cut in July 4th
how much money would that projected to save >> for the I'm sorry for the overtime >> for everything? Well, we have $50,000 in the budget for the fireworks and then we have 50 or $54,000 I believe for the actual event for, you know, the parade
items, the the concert, the entertainment. So, we could dial that back down to 60 grand for for both items, fit whatever we can within that budget, dial back the overtime. That's some savings there. And then we can look at the budget as a whole. not just
looking at 4th of July but looking at other things that we can cut before next Tuesday to keep the millage what it is if that is what the commission desires. >> I think we should swing at that. >> So on the screen >> um u our mil the millillage increase
what's the percentage that that we're increasing the millillage I mean what I mean I mean it's a it's a percentage but what's the dollar percentage? I'm sorry. I don't think I understand the question. >> I think it's it's it's a the there's a
number that we're going up, right? It's from 4.05 to 4.2 >> 834. >> And what what is the dollar? What's that dollar amount? >> Oh, how much extra money does that bring in from 4.0?
>> 200 to 300,000 or something like that. >> Oh, I I see what you mean. Okay. So, if we went back to 405 So that would um put us $252,000 in the hole. Okay. >> Along with the debt service payment for
the 2019 bond >> that we that we said is coming straight out of general fund this year. >> Correct. So now you're over $3 million in the hole if you go back to 4.05 5, >> but using the the general fund reserves
to pay the debt service. Right now, between now and Tuesday, staff will go back. We will look at $252,000 worth of cuts to see if that's feasible to bring the commission at the meeting Tuesday. No, one of the things we talked about um
or that you all have mentioned a few times has been the um I guess national service fee that we would use to um search for a new city manager. I think we budgeted with like 50,000 for that. >> Yes, sir. >> Um is that something we want to consider
cutting back on or just cutting as part of this? I know that was one of the items that you had listed with our one-on- ones. My only concern with that is if you cut it and then later down the line you say, you know what, we're not happy with the
um the amount of applicants that we're getting. Um then what do you do? >> Could you pull it from those the reserves at that point? We could do a budget resolution to bring back to the commission and say, you know, you all want to go out to a to a
head hunter firm or a search firm and we could do a budget resolution at that time, which would pull it from the reserves and add add whatever amount you all decide to budget. >> I I would think we'd want to pull it and then add it back cuz we haven't even seen the results of what what net we threw right now. So,
>> yeah. And that could be part of the one what was it 150 you suggested pulling from the reserves. >> We just we just took 90 grand off the budget >> if we did if we shortened 4th of July and and like knocked it down 40 grand
from 100 grand and and and took away 50 50 grand for that. I mean and then we could we could we could add it back if we need it. >> Yeah. I know. I forgot to bring my sheet that had those list of items we had discussed. I'm trying to remember. I
think there was two that I kind of had. Um Oh, here they are. Um the thermal image camera I I'm not a fan of Cottonet because that's to me the ones that they
have are pretty old from my understanding and that's that you're talking about life saving stuff and you can't really put a price on that. >> Explain that really well. I mean before we commit today to certain items other than what you all are, you know,
suggesting, I say let's let the staff look at it before Tuesday. The thermal imager may be fine in the budget once we get to other things. Um we'll cut make those cuts and then we'll present it Tuesday and you all can decide which which which route we take.
>> Excuse me. Can I just make one thing clear? I need to have answers today to be able to publish in order to get all the documents um to you Tuesday. So, >> we'll get you the cuts today. >> Today is the day.
>> Okay. >> Uh mayor. >> Yes, ma'am. >> Go ahead. We can hear you. >> Okay. I just wanted to I just wanted to voice my opinion on the thermal imager.
I agree with Jamie. Not cut that one piece of equipment ensure our community safety number one. And I think um could actually bring more people back to our meeting slowly but
surely. Yeah, I think we're all in favor of not cutting that if we can. Wanting to make sure we can find cuts in other areas. Yeah. So, we're >> all right. I put it back in. >> Mr. Mayor. >> Yes, sir. Just to give you clarify on
the thermal imagers. Those are the devices that we use to find individuals in fires when we can't see. Right now, I have two of those units that are 20 years old. The rest are coming up on 10 and right now I have one out of service. So, we're at the point now where these
things are going to fail. If we don't have them, then we're not going to be able to find individuals that are trapped in a fire in a zero to visibility smoke. >> Got it. Thank you. >> Yes, sir. >> All right. I put the thermal imager back in. Harold, please put my screen back
up, please. The >> thermal imager is back in. The rekeying is out. We're at 4.2335. We will continue to work on the cuts, get you guys an answer and be ready to present it Tuesday.
>> Right. Sounds great. Thank you. Of course, we'll look at the budget for adoption from the general fund, enterprise fund. Just discussed that. Anything on the regular meeting minutes?
>> Should should we have one-on- ones again on Monday or or at least phone conversations with you? >> At minimum, I will give you a phone call just >> I think we I think we should all hit him oneonone again on Monday just just to see if we get any ideas over the weekend
or hear from anybody that's looking at the budget so we can so we can try to put it to bed. Is that okay, Miss Kiki? I know you want it like yesterday. >> I have to have it today. You can make
changes at the meeting. Yeah. But what you will have in front of you at the meeting is whatever I have at the end of the day today. >> We can do we can at least shave that 90 grand today. >> We'll make it happen. >> Okay. Anything on the consent agenda? Of
course, there's one meeting November, one meeting December. >> Yeah, I got something. So, uh, I know I've brought this up in the past, but I'm going to bring it up again. I think that those meetings should be in the evening. I think it should be at 5 uh
5:30 like our normal uh evening meetings instead of the morning because just mathematically it it has it brings more opportunity for people to come. And we've all seen over the past two years at least I've been paying very close attention to it that the evening
meetings have far more people They do. Again, I think it just depends on topic. I think I think any meeting it it depends on topic. I mean, we've had morning meetings with over 100 people here. So, um I think it just depends on whatever the topic is, but I'm not
against evening meetings. Um so, just just depends on topic cuz on December 9th if somebody has a Christmas party, they're not coming to the commission meeting. Um, all right. Everybody good with evening meetings on those days? All right. Um, final reading of
ordinance 1183. Of course, this is one from Linhaven Public Institution and Linhaven Mixuse. Any more questions about that? All right. The development order for arbitrator departments phase three.
Any discussion or questions for that? Only question I had is when I read it, it looks like the two access point is one can't remember is one of them three or one of them goes I think to Jensen. >> Yes sir. >> And the other one connects with its
already constructed AR trace. Do you guys see any issues with that as far as safety with fire and police? Nothing that was discussed during the TRC meetings. Every issue they had um
that fire inspector Lamar had they were able to address. Okay. >> Are you you talking about Egress their their entrance and exits? >> Yes, sir. >> Yes. >> But it it would it would it would have two on Jinx then because there's one already exists. Wouldn't you be able to
get from one phase to the other through the through the apartment? >> But that's what I'm saying. >> Yeah. >> Yeah. But this next phase, it connects with the existing apartments. The other one goes out to Jensen. I just wanted to know if there was any concerns and safety and that
that was it. >> That's they they've addressed every concern. >> Jinx is four lane now, right? And it >> Mhm. >> Yeah. So So that let me get this right. There'll be two there'll be two entrances on Jensen now with the second
with this phase three and there's still one entrance on on on uh >> one new one new entrance as part of this project and there's already the existing and then there's there's egress on the other side too. What road is that? Florida
>> state >> state. Okay. Yeah. All right. Any other questions on that one? All right. And discussion and possible approval for the express oil change entire engineers.
That's our that's our fourth or fifth one here. 177. >> Yeah, >> we're good on gas stations and oil changes. >> Believe the goal of of 2026 should definitely be the comp plan and how we can
>> Yeah. Or zoning, right? wasn't when we're talking about zoning at one time. >> We were and I think >> was that on the referendum in regards to the zoning? >> Yes, sir. >> And so I think we got a Was it a no for the zoning? Um >> yeah,
>> because I think we put a a price tag on it. So people like no, we don't want to pay that price tag basically. >> No, I'm I'm a pretty dense guy, but that's that's pretty good. That's that's denseness on those things, you know. All right. And
amend or addendum to the agreement with Omega Sports for the uh athletic apparel and accessories. >> Yes, sir. And this addendum is just to remove the um NFL flag football jerseys from their contract. Justin is actually going through the NFL flag football, the
NFL association. So, the the players will actually get a legitimate >> NFL jersey reversal with if you're the Cowboys, you'll have the Cowboy star on your jersey. So, it's a pretty cool little deal. >> Are they giving us a deal? Like, is the
price going to be the same as if we got it in the ballpark? >> Included in in the package uh for the NFL deal. And Justin can explain that better Tuesday. He's not here today, >> but yes, it's all included. It's as part of that package. >> I have a question for the attorney on
this one. So, the owner of this company was my athletic director and my football coach. So, should I recuse myself from the vote? Okay, >> you're not gaining anything. >> Um, discussion and possible approval to
amend the uh budget for the serve pro invoices. >> Yes, sir. So, this will be a budget resolution to add the funding to pay the serve pro invoice. We received that invoice. It's $100,86657. This will complete the budget resolution to add the money. And then the next item
is to approve the invoice. It has been turned over to insurance so that the city will pay it up front and then insurance will go through the process. >> Any We're getting it back. All of it? >> We anticipate. So, yes, sir. >> No deductible on our part.
>> We do have $1,000 deductible. Yes, sir. >> Was is the p does the people who put the pipe in going to pay that? >> They have paid for all of the repairs. Um, as far as sheetrock, flooring, painting, ceilings. >> Okay. >> Um, electrical lights that were damaged,
they they have covered all of those repairs. >> That's very noble of them. >> Yes, sir. And if our insurance company has an issue with the the Serpro invoice, I'm sure that they will discuss that with their insurance company and they will litigate amongst themselves. >> Perfect. When when did we turn it into the insurance company? Do we have to
wait till everything's done to turn in? >> We we gave them the invoice the day we received it. So any feedback from them since then [Music] the feedback is there ongoing they'll do ongoing review of the work. Um but there
was no push back or um anything related to the billing. In fact, it was probably considered less than what was expected just because of how quickly the city and all the employees pushed the water out. That was a whole lot of water that
poured through this building. >> And they were actually SurfPro and our insurance um adjuster, appraiser was actually very impressed with the the amount of damage and how little it was.
>> Okay. Thank you. Can I just make it clear that this resolution adjusts the fiscal 25 budget. This isn't the fiscal 26 budget. Thank you. >> Thank you. Anything else for us to discuss?
>> Mayor, real quick, um, our new planning director, Jennifer Boyer, is here. She started September 10th, so would like to welcome her to our meetings. um she will getting acclimated with the city, introducing or meeting everyone and finding out our processes. Um a little
bit come up and tell a little bit about herself. >> All right. So my big >> welcome. Thank you everyone for having me here and um good morning to commissioners, mayor. >> Good morning. >> Um my name is Jennifer Ber. So as as Mr.
Lightoot said, I've been hired for uh planning and development. Um I come from a background of planning. Just to give you a little bit about myself, um I've been doing planning and community development type work for about the last 20 years. So I've done all my planning
work in local government, whether it be a local municipality, uh city, county level. So I've stayed in local government. I like working on the public sector uh side of things and helping residents and communities and um
I'm originally from Pennsylvania, but I lived in Pensacola area for a while and then I had to move back for some family reasons. And so now uh as the years have gone by, I have uh friends and family that have all kind of moved down south
to to the northern parts of Florida area. So, I was excited to have an opportunity to come back to to this area. It's a beautiful area. Um, so not only can I, you know, be in this beautiful place and get away from those cold Pennsylvania winters, um, but I
also get to be closer to my friends and family as well. So, I'm very excited to be here. Thank you for having me. And, um, if you have any questions for me, >> why did why did you pick Lyn Haven? Was it proximity to other people? Like far
enough away? I like I like being near my family but not too close, you know? >> We we refer to that as a buffer zone. >> Yes. >> Um no, I mean having been in Pensacola, I really like the panhandle area side of
Florida. Um I have family down as far as Oh, >> Pensacola or Orlando. And when we were in Pensacola, we used to come over to like Dest Panama City area. So, um, a little bit familiar and a little bit familiar with this area and I just
always liked it. I feel at home here. So, uh, when the opportunity presented itself, I I took it. So, >> awesome. >> So, um, thanks for picking us. >> I'm glad to be here. >> Yeah. Thanks for picking our little town. It's funny cuz every every everywhere you go along the Gulf Coast,
every every every town has a unique culture, you know, >> specific to the to their area, you know. >> Gulf County is Gulf County for a reason. Forgotten Coast, you know, Emerald Coast. It's like it's it's an amazing area that we live in. It's it's really
awesome, you know. And I' I've Ruby Tuesday made me go everywhere. And I I always when I had my choice, I said, "Take me back to the Gulf Coast of Florida." You know, so >> that that's pretty much why I'm here. I had that opportunity, I'm taking it.
>> Yeah. Well, welcome. Uh do you have any uh experience in revamping comprehensive plans and unified land development codes? >> I do. >> Awesome. Well, we're going to definitely utilize you. Yes, I am familiar with comp plans
and um I know we don't have zoning and that's okay, but we have uh I call zoning light with the UDLC requirements. It kind of mimics zoning without taking on the full scope of zoning. So, >> that's something we'll be looking at.
I'm already starting to make notes and >> awesome. We'll we'll hopefully get some uh revamped language out to the public here. I think 2026. So, we'll work we'll be working on that. >> Awesome. Well, was nice to meet you.
>> Nice to meet you all as well. Thank you. >> Yeah. Right. Anything else for uh discussion? >> I'm not going to put him on the spot and make him give an introduction as well, but Mr. Corey Bracy has started as well. He's our procurement manager. Um, so he
will be starting to handle all of our procurements and contracts. Um, you all will likely see him at meetings uh when it's time to present a a bid or a contract for award. Um, and he will be preparing all of those documents, preparing those cars, etc. >> He's bid man. Bid man. You're going to
um you're going to rough up some contractors for us. >> Okay. >> Looks like he's got the muscles for us. >> Yeah, he can push back on some stuff. town. All right. Anything else?