course calling our meeting to order at 900 a.m. at this time we have the invocation and Pledge of Allegiance by Pastor Chad bass precious Heavenly Father we just thank you for this great day that you've allowed us to have today we thank you
father for this wonderful opportunity that you've allowed us to be here Lord to take care of business Lord for this city Lord Lord we ask you God to give us the grace and the mercy to handle things God according to your will give these
Commissioners and this citizens God the words of wisdom to speak today that father God that this city Lord will be done in the eyes of Christ that your perfect thoughts will go forth
and Lord the life of God will show forth through every individual in this house I ask that in Jesus name I pray Amen to the flag of the United States of America to the Republic for which it
stands one nation under God indivisible with liberty and justice for all thank you Pastor bass this time we have our public commentary uh Tony bosk calling Bostic 159 North Kimbrell
Avenue good morning mayor and Commissioners in spite of the history of outstanding service that the city manager Miss Vicki gayana has given to the city of Len Haven and its residents she is still the lowest paid city manager in Bay County in support and urgence for you to write this fault let
facts be submitted to a candid world at the end of physical year 2018 the city of Lin Haven had $17.8 million in its total cash operating accounts today the city Len Haven has more than 26.3 million in that very same account an
increase of 9% general fund in in fiscal year 2018 had only $6.8 million today the general fund has 15.8 million an increase of 132% in 2019 the city owed a total debt
of 66,9 69731 at the end of this fysical year that debt will be down to $1,493 431 a decrease of 47% m g has secured more than $26.5
million in Grants for infrastructure projects oversaw the Rails to Trails project opened up Lin Haven Bayou Park and preserve instituted a resident newsletter restored the iconic city of Lin Haven clar and every event hosted by the city has grown exponentially over
the past six years she has accomplished all these Milestones while weathering repeated attacks by some of the most unscrupulous individuals and their supporters and yet still serves this city with strength confidence Fidelity and Grace with such
an established record of achievement why is there even a question as to her worthiness of fair compensation for Extraordinary service those that oppose this writing of an obvious oversight Pro that their bias is rooted in something other than righteousness
and standards as a glaring example that they are not like us that believe in what is right and just I urge you to approve the proposed salary increase for his Gainer without further debate or delay thank you and please do the right
thing thank you Harry Parker har Parker rep place I'd like to counter what was just said I am going to speak on item number 14 in more detail and these are some of the reasons
why I don't think that she deserves a salary raise Miss Gainer came in without any experience as a city manager at all she has learned that through her current tenure
however if I read correctly she came in as a Puttin person after the hurricane at like 105 then she got increased to
143 that's a big jump guys that's a huge jump not only that she's getting Cola raises that's a a cola raise in four months she got it in October so now you want to
raise it again like I said I'll be discussing this more in detail when it comes up these are some of the reasons why I don't think that she should get it after the hurricane it is my opinion the Miss Gainer ignored the
corruption that was going on in this city there was loads of corruption going on in this city I will never believe that she ignored all of it I watched her testimony in federal
court it was not so truthful I'll bring up some of that too you can't look at the amount that y'all are wanting to put in I think it was penama city is
183,000 Mayor are you kidding me 185 you want her to be making more no I'm not kidding you and that city manager has no previous city manager experience however there's no however
yes there is a however and I will tell you why they are 36,000 population we are 20 you are 4,000 away from doubling that that's a fact that's a
fact so no I don't agree with that Mr bostic's opinion is his opinion we all have opinions and we know what they're like thank you thank you Mr George H
morning y'all GE 63 r Avenue czen of L haven over 30 years I've been coming this commission meeting for over 30 years some people come to commission meeting when they have something to about some people come to C the commission to find out what's going on in their City you work for the citizens of Lin
Haven not the citizens of Panama City so what happens in Panama City don't have to happen in ly Haven some people want my police chief to apologize to the city because he may have made a sin all he has to do is apologize to Jesus and carry on with his life everybody have a
vendetta around here about certain things the people that see one and a half Commissioners probably because they think they can control one and a half Commissioners I see five and I talk to five every time I come here if I got an issue I'll take them to God I don't take them to people I appreciate y'all help what
y'all do I hope you do the right thing with the promotions or whatever you decide to happen whatever rate it is it's up to you citizens pay the tax and you manages the taxes thank you thank you Rich
Walker morning um long time ago I I did get over up and discussed uh this document book what extensive Roberts rules and I mentioned
there was a problem with it because you keep forgetting one thing the city's document which is our Charter adopted Roberts rules but in writing it doesn't even
tell you what addition it is Roberts rules was written in 1880 it was written for military the military are a different form of Justice UCMJ this was done to put order to
meetings they have in the military it doesn't transpire to parliamentary procedure parliamentary procedure is quite different but in the previous pre meeting I heard somebody say something about Robert's
Rules first of all you got to take a look at the charter you realize the charter is outdated it should be Rewritten from day one if you're going to adopt something a rules put the exact addition what the law is just don't say Robert's rules that
doesn't mean anything a lawyer cannot defend that Robert's rules are just that rules rules are made for one thing to be changed and to be broken we have in the Prem meeting somebody saying they're going to give us a lecture on Robert's rules that person
is not qualified to do it Robert's rules are ordained by a certain group you have to be parliamentary rules certified to do it as as the city of Lin Haven does hire
somebody expert to come in here and design what you need in your Charter to cover Roberts rules this is my addition I also have another addition it's Robert's r rules for idiots I believe that's the book
that you guys are using thank you David Wagner hello I'm David Wagner 1506 Illinois Avenue longtime resident here I have a few things on my mind in behalf of myself my wife and my Dalmation dog I've lived here for 20 years uh and
respects for you Folks up there taxpayer um public servants and all the free people behind me Bill of Rights is my main focus my main support is what we fought in the military for and it is the only thing that's been fighting bigotry in this country for hundreds of years
it's not just against skin color it's against whatever people choose on the target February 20th 202020 at 10: a.m. the city supposedly heralded as location location location did any of you have your elderly retired military existence crushed and suffocated under the
of one hot-headed egotistical overstepping so-called investigator without any evidence at all against you but only some wild imaginative talk and here say by some accusers that made that tax paid by a city official decide to
not just send you to the back of the bus or kick you off of a park bench as they might have done 60 years ago no they threw you completely out of all parts for the rest of your life only based on nothing but madeup slander and defamation some possibly pre attention-seeking Young basketball kids
at a park and their parents launching an evil Witch Hunt just like they did in Salem Massachusetts in the 1600s where hundreds of elderly struggling old ladies were rounded up tortured made to get false confessions or they were hung children if a child was killed and a
church preacher was also stoned to death this is the reason for the making of the Bill of Rights folks it was and um okay those dark days back then were the entire reason of the invention in the Bill of Rights ever coming to existence so the towns Across the Nation would represent the ideals of the new nation
of America and they'd rather that many real criminals let be let go without facts then harm one single innocent lonely person and it seems that continually more awful bigotry against some particular type of targeted person again
thrives for several more centuries in this country continues on without with any bigotry they want but the Target in their sights might look different maybe now is that elderly retired people good veterans especially older guys people who look and act just like the city's Founders a century ago who were
pro-quality they like fishing hunting swimming nature parks they called it a Heavenly place they call it a Haven so it would be the best town on Earth but is it location location location or is it location intimidation
exploitation surveillance and lies does the bigotry and deny of Bill of r continue but only the Gap will changes hands there are two kinds of people the good are of course Jesus Christ who saved your soul and secondly the American Service May will give their
life for you amen thank you moving on to the mayor's report I'll keep my report brief I did have a chance to meet with
several citizens since the uh last commission meeting to uh discuss various concerns or various questions they had about uh the city of Len Haven um thank you to the city manager and staff for um fiing some of the uh calls that I
received in regards to um some issues that were happening with some of our sewer throughout the city so thank you all for uh following up on that and resolving that um issue so quickly um also had a chance to be uh a speaker at
the um local state prison for their GED and construction course graduation and so uh very proud of those gentlemen for their uh perseverance and hopefully they uh continue to do well once they leave that facility um also had a chance to uh
attend some uh different events here uh in the city of Lin Haven and so uh again thank you uh to the locals who put on those events so that we could uh be greatly entertain that is my report for today commissioner pebles thank you mayor uh first I want
to say um thanks to everyone that reached out to me the past few weeks please continue to do so also want to say thanks to the staff police fire everybody for holding down the city the past few weeks uh with that I kind of want to use my time in my commissioner
report to bring up uh the potentially non adding non-binding referendum questions to the ballot um I have created some I know that we talked about a few weeks ago uh potentially everyone that up here that wanted to
to to bring two to the table and then we can kind of discuss uh what we want to put on the Bel has anyone submitted any questions or or what have you do when do we want to cuz the deadline's coming up on I believe the 14th so we kind of needed to
decide today if we're going to do that or not so I'm just trying to get a consensus I don't know if you guys want to hear what my questions would be and you want to share your questions or or what uh what route we want to take with that we could add it as an agenda item
number 19 and we going to discuss it then that's fine um all right I'll make a motion to add uh an agenda item number 19 to discuss adding non-binding uh referendum questions to the ballot with
possible approval I'll second that all right motion and second um was there any commentary from the public right see man you you call the vote commissioner pebles yes commissioner War yes commissioner vff
yes commissioner perno yes mayor Nelson yes motion pass all right well that would be my report thank you right commissioner perno um I have nothing to the report other than thank thank our city
employees and First Responders and appreciate it all right thank you all commissioner Ward um I just have one thing I'm I'm glad commissioner PE you brought up about the election ball because I had that on here too um I was
wondering about that uh this past Sunday um Panama City had an event um where a mayor from Greenville South Carolina talked about um their Town how they revitalized it from a old textile
industry that kind of went away and um they did all these things these nice parks and everything and it was a really great learning experience I learned about the hurdles that they went through and the planning that took place and uh I even got the gentleman's book uh Ben
Yankee was there our CRA director um it was a lot of great information so um I talked to him a little bit afterwards and I'm I'm hoping to get him back down here to kind of pick his brain on uh some innovated ideas um not that Lin Haven's not great we are but we always
want to look at improving but uh it was a great event and U I learned a lot um some of the things I learned um was about public private um about P3 public private Partnerships is one of the things that they used to
uh generate revenue for some of these projects so it gave me a lot of ideas whenever we go over the comprehensive plan and unified Land Development code and um um yeah so um so it kind of gave me some more ideas and it was a great
event so um yes and just like commissioner per always says uh I do appreciate everything that the staff and First Responders everything that they do and dispatchers thank you all right thank you Commission v g this past week um the Transportation
Department of Transportation held a public workshop on the plans through 2035 and um I attended I thought it was very interesting uh no members of the
public attended and uh you know the TP Transportation Planning uh plans uh long short short range plans and long range plans and it's a very important committee and I would
encourage the citizens of our town whenever they have an opportunity to view uh their objectives and their long range plans to do so all right thank you all right thank you commissioner for your reports city
manager any questions about the warrant list okay next is our employee of the year presentation this is employee of the year for 2024 we are so absolutely excited to
recognize an employee of the year we started this program again back in 2024 and we did them by quarters when we had four and then uh we voted on those top four that would be the employee of the year and that
employee of the year is Courtney Turner she is the supervisor for animal control and U she has just tremendous dedication and commitment to Excellence her she is valuable to the city she exemplifies
those core values and she's an idea employee unwavering in her help for all of our animals here she has a passion for all of our animals no what matter what they are and handles um every
situation very with efficiency and um has built some really meanful relationships with residents she also is very good at educating residents about the animal control and and how to
really take care of your animals and what happens when those uh animals may get out of control um she has provided uh uh so many great updates to us that we put in place you have pass with
ordinances and really following policy how it should be follow followed she has also put together volunteer uh Network for the uh the animal control and we have so many volunteers that come in and feed the animals pet them walk them uh
and that just takes developing a great relationship with people in the community of course many of you may see her in her creative Outreach where she goes on a live broadcast uh with wjg and showcases some of those adorable animals
that get adopted very very quickly and she is just very very engaged uh with everyone here within Bay County she is one that she loves to handle and try to solve problems always available 24/7 if
you need her and just has created a very seamless approach with uh the police department and how we handle those animal issues and underscore uh again education um you know it's our job to keep the public
safe but it's also our job to educate uh people who own animals uh to ensure that everyone is safe and So Courtney has that can do attitude just a bundle of
joy if you will and always uh willing to help and so this year uh Courtney is the employee of the year I'm going to ask her boss if she would tie fairs if you would come up and also just um say a few
things as well just a few updates mayor if you will um we we had our final flat football game a couple of weekends ago and in the middle of that we had volleyball season now we're advertising for adult volleyball and that's going to start in April as
I've told you before we have 72 teams that have signed up for baseball this year baseball and softball our city is really really growing uh we are working with our lobbyists and looking at other other avenues to try to add an additional F that will surely release
some of the pressure that that's on 17th Street uh it gets pretty uh congested there and so if we can uh find additional funding to put another field at the sports complex that will help us uh so that people uh and coaches will be
able to practice on days they want to practice right now uh it's pretty much a challenge to try to get everyone in on a practice day because we have so many fields I mean EXC so many teams but ly Haven is growing we're giving you uh a
really great uh Recreation and sports program and thank all Justin and his team for doing that the um hmgp that's a grant that we applied for um those generators for the lift stations are back they're for uh lift stations 2
three four and five um and they've been delivered and uh the contractor will complete the tie-in for those very soon within the next two weeks they are very important if we lose power those generators will help um the lift
stations to keep going if you will uh I just wanted to remind you of the black his history exhibit that's in the back uh that will be here until the 18th Florida got the blues all of this is
history from the state of Florida that we got from um the Museum of Florida history and then uh we will actually have a finale on the 18th where we will have uh the Reverend Shan Amos he is the
son of the famous uh Amos cookie uh that we used to all eat and he'll be here he's an artist now and um really uh you know is very engraved in blues and other things within um the the his um music
profession but he's also a Storyteller and this will tie in very well with what we uh will do so this is free and open to the public on February 18th please don't forget on February 20th we have our health fair that will be right here
at the senior center it is open to the public we normally have about 3540 vendors that will come through and you will be able to chat with them then of course everything everyone always looks forward to our art showcase that is
always just um a great time for all of us commissioners will judge the art and then we will recognize all of those uh individuals all those students whove submitted art from uh various schools uh
and they will receive um prizes and then we will be doing a just a free paint and sit that will be here in the chambers on the 28th uh so we invite you to to take part of all of these activities and how they
will be working we I did attend along with some other staff uh we met with Bay County to discuss our future wholesale sewage treatment and our next steps in the feasibility study those talks and discussions are going on well um the
city just got some preliminary number numbers and it looks around about 4,800 close to 4,900 um additional connections uh we are working on a timeline the city is of what it would look like uh within the
maybe the next years as Bay County works to kind of get um a scope of work that maybe uh raap Tellis would give to us ensuring that we are working together we know this is a partnership you know city is not um you know going to just just
take the brunt of it Bay County has been so gracious to say yes that's part of this this entire project that we will be involved and really help with this process as well uh and so we're pretty excited for where it's going I you'll
you'll hear more about it maybe in the next couple also wait on to see if the legislative Appropriations we will uh get any funding from that which is about a million dollar for the feasibility
study sidewalk project for 15th 16th and 17th Street hopefully that will begin soon that that project has been given to 850 construction and so I just want to remind people that construction will be on those areas for sidewalks that will
be coming uh very soon and I want to thank Lowe's they actually donated um a playground set it was worth about $3,800 uh it really um uh is for you know anyone five and under and so we're
looking at a place to maybe to be able to put that playground probably looking at Porter Park cuz the playground equipment there um is gotten a little bit old and we really want the young to enjoy uh that playground equipment so
thanks Lo thank you Lowe's for giving us um this equipment and um mayor that is my report awesome thank you for those updates and once again congratulations to our uh employee of the year City
attorney no report all right moving on to our consent agenda approval of minutes 12825 regular meeting minutes approval to declare asset 429 3585 Surplus and authorized staff to auction
off on governmentdeals.com approval to declare assets 3318 3543 3591 3682 387 38 62 38 87 3942
404 and 4106 Surplus and authorized staff to auction off ongov deals.com approval of renewing Linda Hamilton's appointment to The linh Haven police pension board and approval to declare asset Gator 13382 Surplus and authorized
staff to auction off on gov deals.com is there a motion for the consent agenda motion to approve second all right motion by commissioner perno second by commissioner pebles city manager if you
call the votee Comm perno yes and peoples yes Comm vff yes Comm W yes may Nelson yes motion passed moving into our old business discussion only pertaining to specific
parking requirements for recreation of vehicles um any updates or input from our City attorney I do have one update um I did following our pre-meeting I did check to see when this ordinance was coming before the Panama City commission their first reading of this ordinance is
today and their second reading public hearing and adoption is scheduled for February 25th okay so y'all are considering it simultaneously somewhat all right um and uh not sure if Sam if you able to receive that document
from the okay so you do have that um that's one of the things that we said we would sort of look over over the weekend um see if there was any um discussion or input in regards to what Panama City is considering um they may make some changes during their meeting today um but as of now that's what they're
considering is what's in that document so um and of course some of the things that we discuss on Friday of course this is just discussion only um so is there any any thoughts commissioner pebles uh thanks for uh asking uh yeah I first of
all this uh reading over this it's very solid I was pretty impressed I'm not going to lie um they covered a lot of uh a lot of stuff that I may not have thought of either and uh so it's really solid document but there were a few areas that I just maybe had some
questions about more than anything uh for our uh packet it'd be on page 49 I believe uh but my question would be I guess maybe more for um Chief Ry or or our code enforcement uh is when talking
about the visibility triangle is there somewhere else that describes or is very cut and dry what that visibility triangle is okay yeah okay cool just wanted to make
sure um you it's in the ulc got it all right cool I have to tell you I'm not familiar exactly with the Dynamics of that triangle um I certainly will review it as everybody
else does but I what we discussed on Friday I certainly want to see what Panama City does and then what adjustments they make or we make our opine okay thank you yeah because I the way I see it is just that might be the one area that if you know there might be
arguments between code enforcement and the citizens that maybe we can prevent if we can figure out exactly what we're looking at on that and then uh the other thing is on number nine there it talks about it says shall not permit any major Recreational Equipment used for
commercial purposes I want I get the intent of that um for sure uh but I don't want like there are local businesses here that own like food trucks and if they're like a small food truck I really don't want to like
prevent that from happening um because there might be a potential where they use that every single day and so to have them put that in their sidey yard where they already have a fence or in their backyard that could become pretty Comforts some and potentially have them
lose Revenue in their business and we certainly don't want that so um that was just something that came to mind if we want to potentially look at wording it a little bit differently to maybe give that caveat to um if it's quote unquote commercial we could give them the
opportunity to where they could have it as a same as a recreational vehicle if it meets certain standards like a small food truck or something like that that's all I that's my thoughts on it so far all right commissioner perno
um I believe we covered a lot on Friday morning but um to recap um we you know we we have to decide whether we have over 300 um RVs parked in driveways right now
um if we if we don't do anything we might have a lot more parked and driveways that are that are in storage and so forth if if the rules aren't set and specific or whatever but um I got an email from someone who U made several suggestions but one
of them was that you know as commission we're we're weak in in trying to adopt what Panama City's doing but we have the same Law Firm who's drawn it up for Panama City and it's probably not going
to cost us as much to adapt what they have so I don't consider it weak I consider it kind of Savvy on our part to to do this so um with with that all said um um I'm wanting to see what uh what
they adopt and change and what we can go forward with and that's it all right commissioner Ward um actually commissioner perno um the attorney for Panama City is actually a different attorney than our Law Firm so
I thought it was the same I'm I thought they had everybody blue bird it's B and blue that's B and blue yeah well they they used to have us so no um I thought we had good discussion on it on Friday um the only
one that I'm or the one part that I'm kind of struggling is the the number of vehicles it has one in there is that what we want to stick with you know like let's say you got a couple jet skis a bat you know I
mean me I'm starting to lean towards as long as it all fits on the driveway I'm okay with that so but other than that I I like the way it's written did you say as long as it's all on the driveway okay I just want to make sure properly because I think as you're saying the way
it's written you can only have one of those on the driveway and then if you have a boat or some other um Recreation it needs to be um in the backyard right commissioner benig grip
um I think it needs to be limited I don't want to look out my window the front and see a whole bunch of RVs jet skis hot dog
stands um you know taco stands or whatever I think it needs to be limited to one and I don't think it needs to be a commercial one I mean we have to have to keep some kind of control
whereas the police doesn't have to make decisions about a is it within the visibility triangle and it needs to be very specific so that the police AR put in
the respon put in the position to have to determine is that in the visibility triangle or not so um again I'm think it only needs to be one recreational
vehicle no commercial and very specific on the tri uh visibility triangle all right thank you and I know Sam believes it's you know private property and they own and and I do I
appreciate that Sam uh but um you know I live in a a section of town that is very restrictive and it's kind of nice not to have to worry about the
visibility at the stop sign or the driving down the road yeah I I mean I I appreciate what you're saying but I think what I would say to that is if that kind of stuff is like truly important to you then there
are HOA neighborhoods that you can live in that limit that so if that's like a big deal to you then live in an HOA but I also agree with you though that we do need to be very specific like you said
and come together and I'm willing to to talk back and forth and figure out cuz it's what ultimately it's what the citizens want it's not what I want so I I hear you and I appreciate with what you're saying and that's why there's five of us on this committee yeah we have varying
opinions well uh over the next couple of weeks encourage you to reach out to citizens get their feedback I'm sure they're going to reach out to us as they have done and provide some feedback um and we'll continue discussion into our next meeting right agenda item number 14
discussion of possible approval of resolution 2024 12447 Second Amendment to city manager employe agreement see manage if you read that by title only please a resolution of the city of ly Haven Florida approving a Second
Amendment of the city's agreement with Vicky Gainer as city manager clerk all right so we did discuss this in extensive detail on Friday um and I'm going to ask I know commissioner pebles was not able to be
um at that meeting um if there's any additional um input that he has in regards part of that discussion thank you again appreciate it so uh yeah I do um first great discussion back and forth in that meeting
um uh was talked about extensively so I was able to hear how a lot of you felt about it and and things like that and that was great um my thoughts on it are this uh I have quite a few thoughts on it uh well first of all I want to say
since there's five items it might be more efficient if we vote on them individually rather than no sir we're we're not just one contract that's been the protocol okay all right that's fine um but that being said uh there was comments made like well the commission
should have brought it forward or or the city manager should have brought it forward it's a contract so my thoughts on that is there's two parties in the contract so they're both equally responsible for if they want to up that update that contract to to do that and
that's what's happened this time the city manager or the the City attorney rather brought it up um and and so I think it's fair that we look at it that way that we are two parties negotiating a contract um another thing I want to
look at is I just wanted to encourage that when we talk about this that we look at it that we look at it objectively like for example I I wouldn't I don't want anyone to go into this and say hey I'm mad at the city manager she shouldn't get a raise because or to say the city manager is
perfect she should get a raise it should we need to look at the context for example like for me I can't sit up here I can say you can't say that I've been done all bad as a commissioner but you also can't say that I've been a perfect commissioner because realistically I
haven't so when we look at the contract negotiation let's try to stick away from the on or off uh one or zero style let's talk about it really leading into weeds like you you all did I just really want to encourage that um and the main thing
I think the main goal I the main thing I drew from it is it seems to be and it's been updated in the document that we got that there seems to be be a pretty um strong consensus on the 5% thing what I really wanted to look at really was I
think we can make this really simple um well really that's maybe that's a stretch to say really simple but there is a way to simp simplify this a little bit more and I think to just kind of get the overall goal and to me the way I think we should be looking at it is we
want to get what the city manager's salary is and we know going forward what that salary will be so we can get we don't have to worry about you know the ifs buts we know what it is we know how it's going to be affecting the budget and one of the things that's been
brought up a lot lately is the overtime thing and the city manager was very gracious to say look I'm not looking I'm not going to do that anymore I'm not trying to seek whatever um and so I appreciate that so thank you for doing that and uh being very transparent about
that I for me if it was just me and I was writing a contract the way I'd handle over time is I would just say I would strictly do uh comp time and put a cap on it and allow the the the party to
be able to sell back um any leave that they do not use that would way it's pretty straightforward you know how much leave they can get there's a cap on how much comp time they have and we can track it that way it works pretty easy that's what a lot of other organizations do that's what the federal government
does you basically have when you're an employee you have you're paid for your 40 hours and then anything that you work over that you get comp time and that comp time is capped and once you reach that cap you can potentially sell back
some of your your leave to get that money back because you're working overtime and it gives you the flexibility to be able to know when you can take the time off to make up for that comp time I just think here's the salary you can have comp time if you
work over because it's it's only fair we can't expect someone I know there's a salar salary let me just take a step back salaried employee does not mean you're you can work 24 hours a day and make the same amount of money a salaried employee
means that this is your salary for the year I'm a salaried employee I can make overtime or comp time the way that I that my job so I'm just saying what Best Way Forward I think here's your salary whatever we decide
that is don't even worry about the overtime just say if what if it's emergency if it's uh commission meetings if it's holidays whatever comp time and then it's capped at a certain certain number
and then she has the ability to sell back her leave at the end of the year if she's not able to take it off that being said I understand that it's very important for her to be here right it very it is very important for the city manager to be here as much as possible
that being said we do have an assistant city manager so the time that she takes off because of her comp time it should be able to be covered um that's the point of having an assistant city manager so so uh and I'm sure I'll I'll
have some other feedback as we talk about this a little bit more but that's really my main thoughts on it um I know that you all talked about oh final thing I think it's very important that starting from today we have a very clear vision of how we're going to handle this
going forward we need to know when we give a like for example this is just an example this is not necessarily the suggestion from today forward on this date we will do evaluations on this date we will consider a merit raise
and that's how we do it we also need to decide how are we going to score this thing how are we going to uh even consider like uh multiple Commissioners brought that up in the meeting about you know the maybe percentage points based on the score whatever we just need to
have a clear thing going forward that's fair to us that's fair to the city manager because we have our expectation management under control we know what everyone is exped that way everyone will know and it's only fair to the city manager it's fair to us it's fair to the citizens everyone
will know what's going on that's not to say that in the past it was done intentionally to to hide it that's not the case at all I don't believe that at all I just think that here's our chance to make it easy for everybody going forward or easier how about that well I
know we've established these past two years of of having that done in December January but I'll follow up with Miss hajes um to create a a schedule and also you know look back at the feedback that we did receive or that the city uh
Commissioners had input on regarding the actual um ratings and language and so there was a lot that was said about that um that she took note on and we'll be sure to follow with her um and then put out a schedule for that and bring that back so we can have a little more to you
know put that schedule out and so that way um it'll be ready to go for next year all right uh City attorney to Mr people's point I just want to confirm that the current contract and we're not messing with this at all does provide currently um that a
review and evaluation shall be conducted annually in advance of the adoption of the budget so it requires the evaluation at a time certain um it also provides that the form of that review and evaluation shall be in accordance with the specific criteria developed jointly
by the city manager and the commission so you do have the ability to revise that form or perfect that form um year to year all right is there a further discussion uh any additional input
commissioner perno yes yes um I know we discussed on Friday and we came to an agreement so to speak on of attaching a
a percent percentage to the to the um to the analysis of our of our scores um um on our evaluations and that number's now been updated in in in here um and I know we I
know we spoke about um the um the overtime and and compensation and the and the the car allowance I think we came to an agreement on the car allowance now as far as the overtime and compens
um and what you said commissioner she does get comp time right now as far as I as far as I know correct she is allowed to take comp time yes has she taking comp time when I take off I take P PTO right
but at the end of the year I mean is there is there a time that you sell sell your time back I I I do sell my time back because I don't because more than likely I'm going to be over or lose it so at the end of the
year or during the year where I see that I'm going to be over and a PTO I'll sell sell my PTO back but not cont time and that's that's within your contract correct that's all that's all within the contract now
yes the the P just what other soured employees do within yes that is in the personel policy that attaches to me and and selling back to your PTO I think a lot of what we're doing here is we have her as a Sal contractor employe but we
don't you know is is she adaptable to the other to the other salour employees within the city's um um stuff um things that like comp time so is there wording now in the contract that gives her that ability so
in two places um in section seven regarding ours of work it the employee will be allowed to take comp time off as she deems appropriate is in section seven in section N9 which is not being touched and so it's not in the document before you but in her current contract section N9 leave time does say that
employees shall acrew and have credit to credited to her personal leave account annual and sick leave at the rate is outlined in the city's Personnel policy manual so yes to answer your question it is currently in the contract and currently no employee um
has Cru comp time that was done away with I think several years ago right after I came so no other employee but you has it no sir some of them may have some left over from when they were here many years
ago but they do not acrew any comp time okay um and with with the ability to sell back comp time wouldn't that include certain things like you know the the extra work that you would do on certain projects or
events or so forth yes sir well hold up you said comp time she said she can't sell back comp time she can sell back her PTO is different so you have like a crude PTO like for for some employees at some jobs you get like 2 to 4 hours of
personal time off every two weeks comp time would be what you work over your 40 hours so your PTO you can sell back your comp time you cannot you're suggesting that we give her a certain amount of comp time yeah and then just just cap it
so that that way you don't have to worry about overtime like it it would be a high number but it'd be you know that would incentivize not just her this is looking from the role of the city manager in the future they know that okay listen if I work overtime it's fine
I'll be able to take time off of my family um to compensate for that and then let's say and it'll also de incentivize uh anyone if let's say we had someone coming in the future that really wanted to run the numbers a certain way to try to maximize overtime
or whatever it would de incentivize that because they're they're not really working overtime to gain more money they're just the only thing you'd get is more time off you know um and and if we cap that that would also de incentivize that we just want to make sure it's fair
to her that she can take time off to compensate uh extra hours work CU that's only fair but we don't what we don't want to incentivize is in the future if you have someone come in let's say the world's worst city manager happens to get hired in 2035 or something we don't
want them to be like oh I get overtime and comp time and PTO let's see how we can work this to make my salary as high as possible you know I don't think she's doing that but we want to I know she's not doing that let me say that but what I'm saying is we just need to my
suggestion is rather than even worrying about overtime pay cut that out focus on she Acres PTO like any other employee and then comp time which is separate from PTO on top
of uh if she works over her 40 hours and you cannot sell backom time you can use it you can't sell it the PTO is what you can sell all right so and everybody has PTO that is correct and to commissioner pe's point
the language of the contract now does it cover that or do we need to restructure some of the language in order to if you wanted to set a limit on the amount of comp time she could take or should take in a year you would need to add that to the contract it does not
current currently limit the amount of comp time um she may take all right thank you all right commissioner Ward oh I wasn't done oh um um so I mean that's a that raises a a
question that we might want to you know go ahead and talk about um um I I I think I'd wait to hear what the other Commissioners have to say on that but I appreciate you look putting it out that way the the other thing that we that I
don't really think we touched on it um Friday was the extension of of her contract to December of 27 that would be a adding a whole year to her to her contract so I have I have an opinion on
that because her contract is is is slated to end on January of 27 and there there would be there there has to be a search or a transition or
we'd have to come back and ask our city manager to stay on um so so I I don't know if we're circumventing that but that's a that's a normal process so my feeling is that we just leave it as it is and then
at the time of of uh her contract coming to an end we ask her if she would stay on till the next election or how we how we were going to go about searching for her replacement I think if we extend it to
December then that would actually put us in place to already have um I didn't get a chance to say my my feelings on Friday yeah so um so I think if we by extending it to December looking at our our calendar and fiscal year that would
allow her to take us through um so let's say we start in January or we start in May with the search then as that new city manager would come on then they could actually work alongside of her and carrying us through the fiscal the end of the fiscal year with budgeting and
workshops and Etc and then when she would retire in December then it allow them to start in January fresh moving forward versus bringing in someone that doesn't have an idea of how that cycle works so I think you could do the same
thing in 26 and and ask her to stay another four months we could next election but that commission may not do that and so if the the commission going forward if that of course the commission can always come back and change the contract too I I'll be there you'll be there in
26 so but I think it'll allow us to already have that buried because then that have to be somebody bringing back up the contract and then we'll have huge discussion again about it so that's that's my feelings I'm just putting that
out there so and it's going to have a bearing on how I vote but but um and then the the other two were um the other one was the um retirement and and a multiplier factor which we we agreed was going to be exploration only at that at
the time correct I'm just recapping for the public as as part of what I'm saying so okay that does bring a question for me so on the pension thing would that does how does that work with our pension board would it have to go to the pension board after we voted on it and they approve it or did they already review it
or how does that work so at this point nothing has been reviewed we're just saying that we are willing and open to the possibility of considering a different multiplier but it would have to be explored brought back to us taken to the pinion board so it's a process so
yes so there's so nothing has moved forward on that yet um but we just want to say that yes we're willing to look at that commissioner Ward so um I've talked to other City attorneys and Commissioners and
Mayors um you know all the things that add like extra pay such as holiday pay and emergencies and things like that to me it should be all encompassing in the salary
um so to me I'm of the opinion it all needs to be removed um I know this is I'm probably the odd one out on this but um you know we all get went over the
evaluations it was a scale 1 to five um I just want the residents to know that yes we had an incident last year my decision on how I rated the city manager that was a factor but it wasn't
the only Factor like we discussed in December we talked about the city rebuild going from 5.2 million to $18 million um I know we're going to be having a workshop on it but I've been asking about that for over a year and a half in fact I had that on her last
evaluation and I guess my question is on that I'm just not understanding where the five point2 came from and why we thought we could rebuild for $5.2 million so if you remember when when you first became mayor you started the debt
review commit committee Frank Hall was a chairman of it and gave us a presentation on it and they went over all the debt and they said once the Smoke Clears and all the city rebuild was done the city would have to come out of pocket approximately $5.2 million
right now with that and I was in on those committee meetings those numbers were also calculated based on if we got the maximum amount amount back for insurance if we got the maximum for FEMA right if we got the $5 million back that was stolen from us then that would put
us at the $5 million but we didn't get the $5 million back that was stolen from us we didn't maximize on insurance um we haven't got all our FEMA funds in yet so yeah we we're not going to make you you're not going to get the 5.2 so that's where that 5.2 number came from
from the discussions that I was a part of was hey if all of this comes in um even looking at the wiping out the 17th Street ditch loan was also part of that discussion was hey if this loan gets wiped out which was you know $4 million at the time and we've paid that off now
now and saved us 20 years of Interest all of that is what was calculated into the idea of hey this is the 5.2 um and so I think when you look at all those different factors and we're still not at 18 million though I mean like we're still we're still not there
either but definitely with the 5.2 I know how we got to that number but that was on just various um assumptions when that figure was given so every time oh if it was that easier every time
I'm almost every time we voted something on City rebuild I I asked a question is this all covered by FEMA this all covered by insurance and I was always told yep it's all covered so I was under the impression that it's all covered
that's point one the second point is okay I know there's a story there as far as how we got to what we're projecting to be $18 million I don't know that story I've been asking I've been giving information I come back to the city manager we go back
over it I still ask questions I don't I'm not clear on it so um and I know the FEMA process is complex I've dealt with it myself but it's a big different difference from 5.2 to $18
million but again I've been asking for over a year and a half um that's just one example I have others and I don't want to bring them all out you know but now is there anything pertaining to the contract that you have any discussion
about um mention holiday all that being um that's what I was leading up to is you know when I look at my evaluation and what I rated her at I mean I'm as far as a raise goes I know we talked about it on Friday I'm good with where
it's at all right right commissioner vag Griff any additional input since Friday well there was a lot of discussion Friday the point of this discussion is to um correct and modify
the contract at the advice of our attorney some of these issues she had already been receiving and we we just wanted to include it in the contract as a matter of formality for example the U
the car allowance and the cell phone you know we are all provided cell phon so that that's nothing new the $750 for the car allowance whether or not it's it's a disagreement about whether or not we
followed policy you know of of giving her the 750 um so now we're we're going through the correct steps um the
evaluation it was my suggestion to link the raise to the evaluation um what would be the purpose of the evaluation is to determine the job that
the individual is doing so if they're doing an excellent job should they be rewarded so um the suggestion was to if it was in one area a certain amount and then
another area and if it was just satisfactory then um they would be getting their salary for satisfactory but if it was above satisfactory then they would receive a raise that way
it's logical um the board would know in the planning stages of the budget uh if the possibility of an increase we discussed several
percentages um um I I don't we're voting today I Believe on 5% is that correct yes 5% did I just go ahead and say something because it didn't get recapped um just
to help back up with what you're saying initially when the contract was brought before us the initial ask was 12% raise this was kind of a um from listening to the meeting this was a a uh sort of a
compromise bringing it down to 5% so I just want to say that publicly because I know there's been a lot of um opinion on this and so I think that piece of information is very important um to State publicly that initially was 12 the
way it's written now it's five so I just want to throw that out there um to back up with what you're saying so well mainly I wanted something that was logical and could be used in the planning stages uh it would also uh the city
manager would also know and the commission when they go to do the evaluation that this was linked to a monetary reward um the overtime I think the comp time is
a good idea um you can only sell back what's established as PTO so it wouldn't be a case if she would be getting extra pay for her overtime um I think we do need to set a
limit to the amount of um comp time that you can acoss through um the extending the contract I've given this a lot of thought and my biggest concern is in 27 there's a
possibility of three new members on this committee and if the City Commissioner goes out in January those three new Commissioners
possibly new would not have any input into who's being selected for um this important position if you waited till after the election whatever that date is then they
would have an opportunity to have input um I don't know why somebody's shaking their head no it sounds like a perfectly logical thing to me um um you want those members to have input in the
selection and then uh not be stuck with someone that they didn't they didn't have any involvement in choosing uh the multiplier um all we're doing is looking
at that uh I ask for numbers and they those aren't available that's actually what we're voting on is for them to look into it to see just what that means as far as money the multiplier so if we
vote on that it's simply to um investigate further what the multiplier is I think I covered all the areas that's in that all right sounds good um okay so couple of things that you all
mentioned or at least think three of you mentioned was uh capping the comp time uh and I guess the question would be if we cap I guess if we could explain that again or I guess City attorney if we
kept that then what goes on with extra comp time is it just employment law is not my area of greatest expertise my understanding of comp time is that it's meant to be used in the same P pay per period in which
the overtime itself is ACR so I would defer to Mr Peebles on exactly how that cap would work outside of one pay period so if it may help um if we rewarded that to credit hours maybe to where you could
use it throughout the year rather than the same pay period that way that would give her flexibility to maybe she's been Sav she could save up that comp time throughout or credit time throughout the year and let's say she takes a week vacation she could use the comp time
rather than her PTO and use it that way got it because I think right now as we would have it it would be if there's a holiday and she works on that holiday then she would need to take the comp time within that in that pay
period and mayor currently there are some people who still have comp time that they occurred back in occured back in like 2016 it was a lot of it and uh we have allowed them just to take it to
get it off the books um and then after that uh we have not had any come time now here the way the and I guess the question would be the way the contract reads it doesn't specify when the comp time has to be taken though as
I'm looking at it now to that end employee will be allowed to take compensatory time off as she deems appropriate during set normal office hours as long as it doesn't perfect the performance of the employee and her performing her duties so would that still cover both of the things of of what we're saying so it is currently
allows her to take comp time it doesn't require her to take comp time and it doesn't limit it in any got it and it doesn't limit when she can take the comp time within a particular pay period or anything like that no it's entirely
okay did you have something commissioner Ward I guess the way I guess maybe I look at this a little bit differently is to me I I don't care about capping the comp time to me it's more important is
the city manager getting the work done and if the city man I mean we put a lot of responsibilities on the city manager um I know it's a tough job but if we're putting all those responsibilities on there I think we can know that they're going to be
responsible or should know that they're going to be responsible enough to be responsible with the comp time so to me I like the way to keep it open-ended and just take the comp time when she wants to utilize it and uh you
know to me more important is not getting results that's kind of the way I'm looking at it that's a good point so you're right it's a good point I think uh really the the point of the limit would be so that you wouldn't like
manipulate um in the salary but the way that you're the point you're making is a good point you don't want it to you don't want the city manager to feel like oh well I'm now I'm working over my comp time so I mean could you would it be so more so like
you have to use it that same calendar year or something like that or are you just saying open-ended or what I'm assuming the way I'm reading this I mean cour City maner the president has been that it just builds
up and rolls over has been the the presidents so um I don't think it's fair to change how that's been operating for her in the middle of the game um and also to your point about future city managers they would have a different cont contract so then we could just you
know put that within the contract I would say um from my observations when I come by the office and such um that she uses her you know comp time judiciously so she doesn't abuse it she doesn't I mean she's here more than she's not here
um and so that that's the way I've seen it yeah I mean if we can't trust the city manager be responsible that we got bigger problems in my opinion that's true um yeah that's those are fair points those are fair points yeah all right so um
with that part being the the biggest discussion there uh We've also had some input in regards to the actual um term of the contract of course it's been asked to be extended until um
December um and there's been some logical points made uh in regards to the transition I think we do have a chance now to help project what that transition would look like um in that regard especially again with someone coming on
um as commissioner uh vff made a good point in regards to having the potential of three new Commissioners um and their insight and input on who uh the next city manager could be as well I think that's also important um as
well okay with that uh is there a motion to to approve this contract if I may I just have one more questions sorry just because I know I'm going to have questions I just want to be able to clarify when people ask me um
so with the way that it's written now with comp time is there still potential for overtime pay as well or no no there's no potential for overtime pay okay that answers my question thanks yeah and and let's be clear here there's
no potential for overtime paying her normal job duties all of that would defer back to whatever is in the Personnel handbook right so that's like the emergency um like if we had a snowstorm that happens once every 30 years right right got so that that would refer back
to that um whatever's in the employee uh handbook or the Personnel policy that'll refer back to that in that regards to provide Clarity on that thank you that definitely clarifies it for me all right is there a motion for
this to uh approve Second Amendment to city manager employment agreement I'll make the motion uh with the with the exception on the extension to December of
27 and uh um um um I will make it to where the extension would run through the um fiscal year and end in September of 27 okay
that way the goal of the commission would be to have a new city manager in place by the beginning of the next fiscal year there can be a there could be a search and a transition where it it ends sooner and the new city manager takes
over if the concern is the election then then you know a group could come in in April and have a new city manager in place by June all right so that'll put us at September 30th well you don't mind mayor we have we've
been added assistant city manager now so the transition shouldn't be much of a problem if that's your concern no no concern just just the the the the extension was asked for I wasn't up for it but it makes sense what
commissioner vandagriff said from listening to her and then on on being thinking it out through the fiscal through the fiscal year would be the optimal time she can leave any time
before that um but there there has to be an awareness from the commission that hey we haven't you know we don't want things to overlap we need to you know we're going to have to make motions and get a search going you know and know that the contract is coming to my my original point was hey we could do that
in 26 you know her contract's going to end in January 27th you know and we're I I know for sure three of us are going to be here while we've already done a search and hired a city manager under my under one of my previous tenures not not
against it but the way commissioner vandagriff explained it and the way and from listening to the commission to try to in all fairness you know the extensions there and in in in what's worded today um so I I said let it run till the end
of 27 or not till the end of let it run to the September 27 New fiscal year starts in October so then that gives the goal that get that if if the commission does change over that gives that gives sharp goals and expectations of the new
of the new people coming in to get things done so you're trying to line up with the budget yes sir your okay yeah that's that's what we're saying the the transition yes sir fiscal year would be the budget and so forth yeah so that it's more of a money thing as opposed
to oh yeah you're set yourself up to have the next city manager salary in place for that upcoming budget right you know what I mean I understand what you're saying now so there'll be you know there'll be there'll be a a search and so forth the wheels will be turning
you know so is that what you were getting at okay so that'll put us uh a section two for term would change from December 13th 2027 uh to September being proposed to
change to September 30th 2027 all right that's what we're proposing all right there's a motion on the floor all is there a second I second all right motion and second and we do have some discussion from the public let me get my sheet here
Mr Cory lford good morning I sent the uh commissioner some questions some of them asked maybe one or two but I'm kind of disappointed that I didn't receive answers for the rest um I don't remember you guys have I didn't send it to you I said the
Commissioners um so I had a lot of questions and it seems like we're getting the cart before the horse here no one has ever said where this money's coming from it's coming out of the general I don't know maybe it was talked about but maybe I'm just not a very smart individual no one said where this
money's coming from no one has said what budget cuts or what cuts to other departments that this is going to come from that where this is going to impact okay um I don't know why you guys are so focused on the timing of contracts when I think this the City
attorney stated that that this is supposed to been discussed in advance of the budget meaning before it's February budget's already been passed for the year so we're not we're already not complying with the timing mechanism that's been put in place what makes you think that you guys are going to comply with it going
forward okay there was a lot of discussion in the pre-commission meeting I listen to the pre-commission meeting and like I said some of the questions were asked a lot of them weren't um you know I I don't I don't think you guys understand the difference between a salary and a performance-based
merit bonus you guys have talked about evaluations and and this well you're talking about a salary increase so if you if you if you want to give an increase based off of Merit that's a bonus that's not a salary increase okay
so let's talk about the evaluations 4.63 last year this year was a 4.22 there was a decline in performance numerically I'm not saying that she didn't do a great job because she did four I mean that's that's above average okay rather than
satisfactory mayor said in the pre well she has received a pay increase well she's a contract employee contract is that I'm agreeing to work for you for this period of time for this amount of money again if you're wanting to give increases then make them merit-based but
we're now negotiating an entirely new contract and again the timing is all is all off because the budget's already been passed for the year so again brings me back to my question where is the money coming from what cuts in the budget are being made and none of this has been discussed at least no one
responded to my email saying hey I appreciate the question here's where this money is coming from and here are the following cuts that are being made to the budget and here's how it's going to impact that department no one's made that discussion um there's some clerical
stuff but I I like the the comp time uh being a cap comp time you shouldn't be able to sell back PTO unless your comp time's already been used um and uh I'll just reserve the rest of my time for that thank you thank you I do have a question for uh Corey
lenford when did you send that email I sent it the day before the pre-commission meeting you weren't uh you weren't here okay I uh I'm not f it may be in the junk email or something I I'm not seeing it he sent it on Thursday
but there were no questions so I didn't follow up cuz I didn't see a question you were stating your opinion sorry about that all right there was there were questions in there ask all right thank you yep all right Mr Walker oh you're not on for the this one
sorry about that you're for number 16 uh Mr Hines are you on for this one okay and Miss Parker okay I just want to make a point first there's people that come up here in state that we come up here to
complain no we don't come up here to complain it's called accountability it's vital to our City structure that all of you guys are held accountable by the C citizens the taxpayers of this
city I don't dislike anybody up here I dislike bad behavior and I've seen a lot of bad behavior up here anyway I want to give you some numbers March
2019 105,000 acting manager December 2020 $140,000 it's a $35,000 increase that's over a 30% increase POA 2021
143 now between 14 between 2021 and 2024 there was an increase of $115,000 it went from 143 to 158 now you want to increase it to 178 that's a 20
$2,000 increase the number is 166 but the mayor wants to increase it to15 correct that's $227,000 we agreed on 166 increase I understand just giving you some numbers
that I heard in in the meeting okay so how many evaluations have been done since 2021 and anybody answer that two you've had two evaluations so she's been here
since 2019 that's six years two evaluations I don't know what was done prior to there were actually evaluations done prior to that as well well somebody just said two evaluations in six years no you asked since 2021 two
evaluations no no no no no know what you're asking you asked since how many evaluations have been done since 202 no I said since she was acting manager in 2019 so let's correct let's correct that it's not correcting you asked the question how
many have been done since 2021 commissioner war and myself have been here since 2021 and it's been two prior to that I don't know how many have been conducted prior to that okay however they have not been done accordingly they should have been done yearly and they
weren't that's my point it took us time to actually put together a fair evaluation process because the previous evaluations were deemed unfair and you know publicly scrupulous and so but let me make one
final point before my time goes up I don't think a car allow should be given at all I think a city let me just finish my thing thank you that's your time thank you a city car should be given and then a gas allowance great thank you
right Mr Walker you said you had something a little difficult to hear back there so I don't know what you've decided but luckily the chairman has to repeat the whole motion whole motion as it is being made I understand that you
are going to approve or disapprove of the contract extension we went through this before with the Commissioners the uh Charter review board took a look at
salary Commissioners doubled their salary at one time which was illegal they did it a second time which was illegal they had to return the money they never returned the first money it was decided and agreed for in
the sh a review board dealing with salary for the Commissioners that it would hinge on cost of living and that's what was passed so you were not going to get any raise but you could ask for it any employee can ask
for a raise there's nothing wrong with that with this amendment the second one is a change of the whole contract why don't you just wait until her contract times up and present
it then but again back to my original question what is your decision on what you're going to vote on I didn't understand all the goblin G that came down so we've decided to
change it from the motion is to change it from December 13th 2027 to September 30th 2027 that's all you have extended you didn't do anything with salary you didn't do anything with the car you didn't do anything with that just the
extension that's all you're deciding on thank you like no hold on the salary does change a little bit well the salary changes what he's referring to since Friday okay we changed anything so no we haven't changed anything since Friday
except appreciate it got it except that yeah all right Mr Bostic Bost 159 North kemell to the the gentleman that are add about the UCMJ I know the UCMJ a lot of you
guys a lot of people in this city would be Court Marshal dishonorably discharged and or even given a bad conduct discharge just for the sake of of the way they act when they come before for you guys and as to the lady
that uh spoke about my opinion my opinion is just like yours you want to talk numbers let's look at this Panama City has 36,590 individuals but the city manager makes $13,851.69
confirmation to that job Pama City Beach has 19,8 51 people in it that city manager makes $17,250 the city of Callaway has 13,890 members that city manager makes
$159,600 Ben Haven has 2,110 residents our city manager or your city manager makes 158,00 $4 and kind of to back stop
that there's only two municipalities in Bay County who are not over the head upside down in debt guess where one of those cities is the city of ly Haven guess who helped drive that process the city
manager I guess who's been the biggest critic as some of you guys know uh Mr patno Mr pebles Mr War mayor Miss vaner Griff problem is you guys entertain the foolishness because when these cats back
here don't get their way they go off on you and if you ever CTI to them they got you where they want you you can never do the business of the city I think you guys have done a great job of managing the city yes you have
differences of opinion that's that's just life the old people say tongue and teeth fall out that's the reason you bite your tongue but you can't entertain Knuckleheads and get the business done because they always find something as long as you rob Peter to pay Paul you
can depend on Peter uh uh depend on Paul as soon as you have to Rob him to pay Peter back then they're going to find a problem with you do the right thing do what's right do what's honorable do what's just continue to do what you're doing lead this city in a magnificent
way everybody got opinions don't let opinions bother you yeah take what they say into account but do what you need to do thank you all right thank you all right Mr Basher County bashir's 81 Louisiana Avenue a couple things Sam's absolutely
right this is a negotiation it's a contract it's up for negotiation and that's what y'all done that's great that's perfect I just have two questions and one involves the transition in the future is there in the contract where wording for notification of intent to
leave or not or what it takes to notify ontent to terminate and what is that is that it's two months three months no less than three months prior to the expiration of this agreement um employee and employer
should make a good faith effort to uh negotiate an extension um but nothing in this agreement actually uh prevents or limits otherwise interferes with the right of the employee to resign at any
time the um employee shall provide employer two months notice prior to any voluntary resignation becoming effective okay perfect that that I I bring that up because that does give you as a commission a chance to begin a search
for a new city manager in the event the current city manager decides to resign or you get tired of the city manager and want to get rid of her it gives you time to do that search and I wanted to verify that that was there the second thing the other question I have is you talk about PTO getting reimbursed for PTO but I've
heard a couple of times that well if she works a holiday or the manager works works a Federal holiday does she take comp time is a Federal holiday PTO is that reimbursable that's my that's the other question I have is if she works a
holiday is that PTO that she gets to claim back or the manager gets to be reimbursed for instead of taking comp time for it that was just one clarification I would kind of like an answer thank you Miss Hodes if you could answer that question in regards
to Mr bashir's question please for clarification you want to know on a holiday does the city manager under this contract are they required to use comp time or do they get holiday leave credit question is you can sell her PTO
back or the manager can sell their PTO back instead of taking it as comp time is my understanding if they've used their time and work up a holid or vacation day it's PTO and a if a federal
holiday is PTO is that sellable back to get funding for that currently under the city of Lin Haven all holidays are holiday leave credits it's not PTO and we cannot pay buy back or get
paid for our holiday leave and what I'm hearing you say which is often appropriate in many organizations compensatory time is just leave credit on the books that can be used in lie of personal time off I do want to clarify
that the city manager because the current Personnel man uh manual no longer recognizes compensatory time she has not ever used any compensatory time for leave since being city manager she's
only used personal time off which has a monetary value so let me make sure I understand this I understand the part you talked about earlier if she does work a holiday can she get holiday pay everyone gets
holiday leave credit on a holiday right I'm just talking about city manager if the city manager works on a holiday does she get holiday pay she would get holiday leave credit and that could under this contract then be compensatory time but wouldn't get holiday pay yes
you would get both oh okay that's currently city employees when they work on a holiday receive holiday leave credit and then they get paid paid twice their salary for any physical time worked it all has to do with physical
time worked versus holiday leave credit thank you thank you so uh there is a motion to approve uh resolution 2024 12447 Second Amendment to the city manager employment agreement with the change
to uh change the term from December 13 2027 to September 30th uh 2027 a motion made by uh commissioner perno a second by commissioner Vander gri city manager if you call the vote
commissioner perno yes commissioner Vander gri yes commissioner Peebles uh yes commissioner Ward no mayor Nelson yes motion
pass discussion and approval resolution 20252 449 updating the city's cross connection control program uh city manager if you read that by title only please res resolution number 20250 0244
n a resolution of the city of L Haven Florida updating this cross connection control program and providing immediately effective date good morning um as you recall we had the uh final ordinance reading of
the the cross connection control program at the December 10th meeting uh this is now adopting the updated program uh to keep up with d and EPA standards um just changing our language as we roll through this and ensuring that we stay in compliance each year uh with our cross
connection control program all right thank you any additional questions from Mr Lightfoot lot of stuff in the packet yes sir all right is there a motion for this motion to
approve I'll second all right motion by commissioner perno second by commissioner Peebles uh discussion from the public right see minut if you call the vote commissioner perno yes commission pees yes commission vandagriff yes
commissioner Ward yes mayor Nelson yes motion passed all right discussion of possible approval to increase the purchasing requirements from 2 to 3500 um we did discuss this on Friday did you have any additional questions
about it Sam no okay right is there a motion for this motion to approve second all right Motion in second motion by commissioner perno second by commissioner V Griff
commentary from the public all right City man if you call the vote commission perno yes commissioner vandagriff yes commission War yes commission pebles yes mayor Nelson yes motion passed and discussion
and possible approval of resolution 20250 2450 uh city manager if you read that by title only please resolution of the city of Len Haven Florida amending the final budget for fiscal year 2025 2024 2025 and
providing an effective date again discussed this in great detail on Friday uh commissioner pees do you have any additional questions about this no no you guys did a great job explaining it all right and is there a
motion for this motion to approve the purchase of two new trucks second all right motion by commissioner perno second by commissioner vandagriff is there a commentary from the public t a minute if you call the vote
commissioner perno yes commissioner vandagriff yes commissioner work yes commissioner Peebles yes mayor Nelson yes motion passed um in lie of us adding agenda
item number 19 since we're not actually making an ordinance on agenda item 18 um we're discussing that um I would suggest if everybody's okay with it we just move to number 19 say that's a little more in front of us um we can discuss
18 uh yeah we can yeah everybody's fine okay so we're going to come back to 18 next meeting to continue to discuss that get some input on that but let's discuss number 19 which is discussion for
possible approval of referendum questions to be added to the um upcoming ballot for 2027 or 2025 all right so um commissioner peop brought to us the idea of putting a few questions on to get input from our
citizens um in regards to referendum questions and so each commissioner um that wanted to have some input and wanted question to be considered was asked to think of a couple of questions that we could uh try to put on the ballot and so so uh here's a time for us
to um discuss that and possibly approve uh for two questions to go um on the upcoming ballot for this 2025 election so um we'll just do our Round Table commissioner pebles so uh just some background on
this um these would be non-binding so what that means is this does not mean it's not like a typical amendment to where you'd voted in and it takes place this is more of we're already paying for an election we might as well get some input from the
citizens for essentially free because we're already paying for it so Panama City is doing it this year they have seven questions on the ballot um it's really two questions they just broke one up into six different ways because there's certain ways that you have to do
this uh but my thought process is one this is a way to get feedback from our voting citizens on a direction of certain subjects so that we know and then on top of that it's going to drive citizen engagement which is what
we need I think uh last time we only had like 19% of the voting public showed up um I'm hoping that if they feel if people feel like they have a say uh more on certain specific issues that are important to them that may they may this
is their way that all they got to do is just vote when they were going to show up anyways and give some feedback on how they feel about that so that's just some kind of feedback there um I'm all about citizen input and I think this is a great way to do it without having to spend uh excess money we've talked about
doing polls on things in the past and the reality is when when you create polls or or try to gather G data you have to pay someone to gather that data and sift it out properly and that can get expensive really quickly so this is a way that we're already paying for it
so my will take advantage of it and get some input back from the citizens um so that's a backstory uh one that uh the questions that I brought up is really the same question but broken into two questions because the way that the
referendum template has it you're only allowed to have yes or no questions I believe is the way that uh I read into it and that's correct okay so um I may have to change mine into one question uh but I just broke it into two in in case
uh other people hadn't submitted questions it just be easier on whoever had to do the paperwork um but my qu so basically I would have loved to been like how do you want to do this and give like four options but that that's not allowed we can only do yes or no but I'm
going to take what I can get um but my question would be you know there's been I've had the number one thing about that I've probably been asked about uh outside of our normal business stuff is about a library and I've been very uh
open to talking about this with people that have asked me about it and so the the reality is though that if we were to have a library that it's going to have to be funded from something we can't just use
the $1.9 million from FEMA or whatever build a library and then magically we have a library because you got to pay for someone to man the library you got pay for the to keep the lights on you got to pay for maintenance so if the citizens really want a library it's
going to have to be paid for so my question that I would like to add to the ballot is the way I have it is should the Lin Haven fund a local library by raising the millage rate also known as property taxes and the other question
was the same thing and rather than a a millage rate it would be uh a non-ad valorous assessment fee just like we do with the storm water I'm not saying I'm for or against this mean this is just saying we can get a general consensus on
what the citizens really want on this because they keep asking me so here's a way that we can find out what the general consensus is if you're passionate about it go tell your friends to vote if you're passionate for it go tell your friends to vote if you're passionate against it go get your
friends to vote and that way we'll know because I have my personal opinions but I want to take my bi us out of it and I want to know what the general consensus is so um anyways that's my question uh that I'd like to add okay um
now and and I think that's a good question um and I guess in regards to Clarity on some of the some of the numbers so um so we did not receive anything back from FEMA for the library so FEMA didn't give us anything for it we've only received insurance money um for the library and I think at this
point because there's a commission haven't moved forward that we were just we just saved that money it's in reserve right now and I guess the was like 1.5 approximately so approximately we did get from insurance 1.5 for the library so we're we're holding on to that but I
think last time we met about the library it was like what 90% complete in regards to the plans for the library it's complete okay so we're at 100% now kind of we came came in at 90 we gave some inputs cuz we've had what two or three workshops on the library
um since at least since since I've been here um two or three workshops on it made some adjustments to it um so but no I think so I guess I don't I think that's a good question but not sure do we have to raise the millage rate I guess overall to funded maybe we would
have to do that then I don't I agree I think it's a great question I think I think we need to take out the mate or the nadalum and just put it's going to cost approxim this amount of money to taxpayers and them realizing that it
could be tied to millage or not avalum um something like that that's just my opinion yeah maybe well uh we could generalize it more of like an increase in the citizens some way that the citizens know that the money that
they pay every year is going to be increased they need to because when I see a big number I get I might be like oh well they'll just find it in the budget somewhere if if it says if it if I saw something on a ballot and I'm against having to pay more money if me
paying more money at the end of the year is my deciding factor I'd like to know that that's going to happen right yeah and I guess to both of those it could maybe be asked like uh as a citizen um are you willing to you know do you as as a citizen are
you willing to help fund you know the future Library project or something like that yeah it could be it could that's yeah it could be uh are you willing as a citizen to raise your yearly input um Financial input to fund a
library or something like that I don't know do we do we even know how much the library is going to cost to build we know that answer well it's changed since two years ago so a lot um and just so I can interject here we do have a meeting with
the region Northwest Florida Regional Library coordinator so a um a question that may complement that is would you rather for using that your your question too but would you
like to see the city completely partner with the Northwest Regional Florida Library um and I I don't know how you would you know put the two together but that is a possibility so there may be some people who don't want to spend the money but
would like to have the partnership with the northw Florida Regional Library just so you know that all right so M over your question all right and then we'll come back and see if we get some different verbiage for it you got something commission
perno I had two questions one was about the Technology Center Library Technology Center the amount of money that we had I thought it was 1.9 million but it's 1.9 and it was brought up by a citizen
to ask if the present Senior Center has two separate rooms to it if there was any way that we could dissect the senior center and use that one that side part of the senior center enhance it and turn
that into our technology our Technology Center now it it might mean expanding that a little bit or whatever but I think there's feasibility there within the one .9 to possibly Supply the Lin
Haven citizens with a a a Technology Center uh and then partnering with the library the the Bay County Library System I thought it was the Bay County Library System but who whomever so you could come to our Technology Center and if you want a book or a magazine you can
get it it would take a a buffer of time but you could come with your card and you could have it there the next day that would be your pickup and drop off point so um I I think it it's a great question I think Sam I think you are on point big
time and I appreciate that and then the other question and I'm going to yield to commissioner wart because I know he's passionate about this the other question is I would support the yes or no question about the city clerk which I think you're going to you're you're going to cover and Encompass and I think
the right time to start that would be within with you know projected so it would start within a fiscal year so we would we would know that it would begin in September of said year um whether it be our City commissioners last year in
our her contract so there would be a transition so forth and so on so I I know that's going to be one of your questions so I'm just going to I'm just going to Pro you know I'm going to Proclaim support for it on the ballot and then and then go from there so
commissioner Ward um yep that was one of my questions um and the other one I had was the the meeting times that was the two I had all right commissioner vag gri um I also had the library as one and
I wanted to know how the uh citizens feel about financial responsibility we they feel we've been financially responsible all right so seems like library is going to be one of our questions great uh my two questions
revolved around storm water uh one uh one of the questions would be and as Sam said it's sort of hard to to structure the question um but basically would you like to see the city L Haven create a different tier system for storm water um
allocation you know our our storm water assessment so my question would be we have a current tier system now and that's but we're considering three or four other tier systems you know so do we want do the citizens want us to change and I would say tier three four or five but as you said it's not
multiple choice um but do the citizens want us to um consider adopting a new tier system for the storm water assessment um and then my second question would be uh do the citizens of Lin Haven want the city of Lin Haven to
Institute um zoning in our ulc so that would be my second question would be um do the citizens of Lin Haven want us to Institute zoning um into our ulc I know that's something commissioner per perno has brought up uh several times um and
and to see um if that's something to consider so we know that library is one of our questions and um here's what I'm thinking before we determine the questions because we can stay here the rest of the afternoon trying to reward
those so what I'm thinking is that we can approve for that topic to be put on the referendum and then actually work on the verbiage after we adopt after we make the motion for that or do we have to approve the verbiage now can you hear okay yes the statute
requires that your ballot question your up to 15-word caption and your 75w question and explanation be adopted in a resolution that is sent to the supervisor of elections by the end of qualifying so we need to recess and come
back together to have yall adopt that resolution in the form of the question itself before noon on Friday we got it so why don't why don't we make the question and this is I'm just throwing
it out there that we have the $1.9 million let's propose to our citizens that that there is there is $1.9 million in insurance that is that was dog Geared for the library would they be would
would they want us to take that 1.9 million as the question was proposed to us what are we going to do with that 1.9 million do we want to put it towards of focusing on we don't have enough to build a library but well with funding
so what would we do to with that 1.9 million do they want us to put it in a library or do they want to put us to something else so right I think the only way we're going to get resolution on this um we're
going to have to have a special meeting I think yeah we would have to come back Thursday or tomorrow or Thursday for a few moments give him you so uh we could come back
tomorrow um so is everybody available 8:00 a.m. tomorrow no I'm not and I guess you could actually call in can you call in tomorrow at 8: a.m. why I
schedule I because we could actually do the we could actually do a virtual meeting if everybody can't come for those that can't come you can just call in we can have a phys have at least three yeah we have a physical three of you can be here to if you can call in
yes okay you can be here 8 tomorrow okay commission vff all right I can be here to eat tomorrow so let you can't do I mean I might be able to zoom in or whatever yeah can you can you zoom in I'll try I can't guarantee
it because I know I'm trying to think what my schedule is tomorrow for work I don't remember anything on there but okay have it memorized all right so try to zoom in tomorrow 8 if you can or yeah try to zoom in tomorrow at 8 if you can so three
all right zoom in so we can come back tomorrow at 8 for the resolution but we still have to decide today what we want to be in that resolution um so that Amy can draft that so right now I'm going to draft the following questions which we
can Wordsmith or remove entirely but I feel like my instructions are to two questions on the library are you willing to fund and then are you interested in partner partnering or having a city-owned facility um do you want a city clerk um meeting
times do you have specific meeting times you wanted to change that to I think I had 5:30 you had 5 o' is it 5 o' both of them yeah I did put five I put after 5:00 P p.m okay but I think we're only going to put two on the actual
referendum though two questions on the referendum well I'm going to draft everything and let y'all decide which two they are it's probably not a bad idea that feels the most appropriate thing on all the suggestions I've heard um have we been financially responsible
uh regarding storm weather um are you would you be willing to entertain different tiers or a different methodology or just do we want to adopt a new tier system okay and then are you willing to
entertain or would you be interested in having zoning as an additional manner of Regulation yes okay all right yeah I don't mean to complicate this this is something I want to talk about on Friday about the storm water
thing but um I did some research first looked at what if we added like one millage point to the adval Orum property taxes you're complicating it I know but once I get there I think you'll understand
where I'm going with this when I looked at it it it didn't work out the way I was expecting there was too many anomalies like like big businesses like Walmart was paying substantially less and then there was like vacant lots that were paying substantially more the ones that had a lot of vacant Lots like you
know 20 acres or whatever and then I looked that how many utility accounts what would it cost if you put it back on the utility bill um so to put things in perspective we have about
9,13 utility accounts but there's 14 Master meters so understand a Master Meter let's say you have one Master Meter and it's connected to 100 units so whatever price you put on let's say it's $15 would be
$15 times 100 right so once I totaled all that up um came up now keep this mind this is fluid this could go up and down as people open and close accounts U it gives you 10,26 total times you could whatever you
wanted to charge so what that comes out to and that's commercial residential and what that comes out to is $179536 per month now with commercial you could charge them more and you might be able to bring that down I mean there's only out of those numbers 432
are commercial 9,594 are residential so even even if you add more to commercial it's only going to bring it down so much but you might be able to get that down to about $14 a month so that's kind of where I was going with the storm water with your
tier and this you know now I looked at it as far as the stantech presentation we had even after the increase there's going to be the first tier where some people are going to pay more if we put it back in the water bill but the vast majority of the people are going to be
paying less pros and cons to that but I just wanted to throw that out there gotcha so you want the question and read more along the lines of do you want storm water to continue to be charged as um at
VOR or not Ator but uh assessment or back on the utility bill right and we could put an approximate amount what it would be on the utility bill and then the the the tiered ones we could refer them to this I don't know if we can put like a website on there or something
where they could get they could look at the presentation from stantech so they got an idea how much it would charge on the different tiers okay all right Amy if you'll work that on there as well please all right well hey see y'all tomorrow morning 8:00 special meeting
meeting a journer