##VIDEO ID:pz4ieEV0GpA## e e e before we start our regular commission meeting uh we're going to refer back to the CRA agenda number six uh we need to uh read that resolution for the budget amendment by title only resolution number 20 25110 a resolution of the city of L Haven community redevelopment agency amending the final budget for the fiscal year 2024 2025 and providing for an infected date right is there a motion for this motion to approve second motion by commissioner perno second by commissioner Peebles any discussion from the public all right city manager if you call the vote commissioner perno yes commissioner pebles yes commissioner vagra yes commissioner War yes May yes motion passed calling to order our city Commission meeting on Tuesday January 28th 2025 at 5:30 p.m. we'll have the invocation and Pledge of Allegiance by Pastor Ramsey from Harvest Worship Center thank you let us pray our heavenly father we're so thankful to be a part of this wonderful nation and a part of this wonderful City Lord we pray that you'll guide Us in all things that we would always be mindful of the hardship of our neighbors and God that you would help us to make life better for all people we ask you to bless this meeting Jesus name we pray Al to the flag of United States of America to the repic for it stands one nation under God indivisible with liberty and justice for all right moving to our public commentary Miss Parker good evening commission I haven't been here in a couple of weeks hope y'all missed me anyway I would like to revisit January 2024 situation in the email that Miss hajes sent it was stated and this is quoted this was and will be a possibility going forward for overtime pay for Miss Gainer I find that a problem in the additional email it said the mayor has already approv the additional compensation mayor with all due respect you are one of five you don't have that Authority that should have been brought before this commission it should have been put on the agenda and it should have been voted on by no means should it have been done the way it was done it's fleecing of the taxpayers of Lin Haven now two of you answered that question maam and mayor so let's look at that that's the only two people that actually said yes that's not a majority what I'm asking is that y'all go back and revisit and delete that amount that was not a right thing to do she is a salaried employee I've been a salaried employee I've never gotten overtime pay ever ever so that needs that needs to be addressed one other thing I want to bring up to and it it it's in regards to chiefy about a year or so ago we had a conversation at Baptist Church and he asked for my forgiveness on his situation his multiple situations by the way I was hesitant to give him that forgiveness because he hasn't done anything wrong to me he's done stuff wrong to this city what I'm asking is that he go back to all the people that he's wronged that he's wrongfully arrested so on and so forth and and ask for their forgiveness his wife said he's a change man I don't believe that if you were changed you would actually do something about it did he go and ask forgiveness for all the people that he's wrong I don't think so and I think that should be done there are many people that deserve that kind of forgiveness thank you thank you Mr Walker good evening um in the last Commission meeting um one of the Commissioners uh made a remark that I should visit my U optometrist to get a good Clear Vision of what I see um for his edification um in 2060 I joined the United States Navy at that time they diagnosed me with a stigmatism from that day on the United States government has been in charge of my health my allegiance to the United States which I swore to three times and my health believe me I have been checked out by every threel designated government agency every military EOD Department of State my vision has been certified the United States Coast Guard tests me the United States Coast Guard gives me drug tests to make sure I'm not under anything my vision has been and is 2025 State of Florida acknowledges this the state of New York acknowledges it Maryland acknowledges it the state of Virginia acknowledges it and I am also a donor on my driver's license my glasses ordained for me in 1960 have been removed from my driver's license sir I don't have any problem with my vision and I do see things my six senses I say six senses have been enhanced if my vision is in front and I can see my statement that there are one and a half Commissioners working for the citizens of this town is true you don't have to see it you can smell it you can feel it and you know it therefore I think that comment is vitious and not ordained if you like my medical records I'd be glad to have sent them to you thank you all right thank you additional public commentary right moving on to our reports Proclamation whereas since 1976 every US president has officially designated the month of February as National Black History Month to honor and affirm the importance of black history throughout our American experience and whereas the United States joins other countries around the world in the voting a month to recognize black history including Canada and the United Kingdom and whereas the observance of Black History Month uh began in 1926 when Harvard trained historian Carter G Woodson and Minister Jesse Morland sponsored the first national negro history week which was celebrated the second week in February and later in the 1960s as part of the Civil Rights Movement the observance evolved into black history month and whereas much of the city of Len Haven's honor strength and success can be attributed to the diversity of cultures and traditions that are celebrated by the residents of this great City and whereas African-Americans have played significant roles and made lasting contributions to our City's history and the history of Florida's economic cultural spiritual and political development while working tirelessly to contribute to every aspect of American society including business education politics science and the Arts and whereas Black History Month is a time for all Americans to remember the contributions and Legacy of those who build who helped to build our nation fought against prejudices to secure lives of dignity and opportunity for all our citizens Advance the cause of civil rights for all Americans and strengthen our families and communities now therefore I mayor Jesse Nelson and the city commission encourage all residents and the City of Lin Haven to join me in honoring the many contributions made by African-Americans to our city state and nation and to participate in the many educational and inspirational events as we celebrate and proclaim the month of February as Black History Month on this day 28th of January 2025 we have Mr George Hines here from the um aure uh community group and he'll be receiving um this Black History Month Proclamation Mr Hines [Applause] and I'll reserve my report for the first meeting in February uh commissioner pebles uh thank you mayor um I do want to address something that was said in public commentary just want to recommend going back and watching last meeting because we did bring it back up just like I said in my report last time had nothing to hide also want to say that it wasn't just two of us every single one of us got that email and they said on record and it's in the public records request that I was not the only one that responded and the mayor commissioner Vandergriff responded commissioner perno responded verbally and commissioner War also received the email and didn't say anything so I don't know why I'm getting singled out out of all five people up here just go back watch the meeting you'll see it was all explained back then we also brought it back up on the agenda in the in the um Spirit of transparency so we did bring it back up on the agenda and we voted on it again and it passed so and again also if you have anyone anyone has questions about it give me a call I'm happy to talk to you about it or talk about it in public if you want I'm fine with doing that okay we we cover I feel like we covered it well last last meeting all right so uh I like the uh um advice that Basher gave about saying what we did more because we serve the people so I'm going to tell you what I did the past two weeks um I've met with a lot of uh I will say a lot more than normal um citizens I had then normal I had my coffee meet which I had some people um come to me and talk about I've met with another a few other um citizens about some other um suggestions they had about the city as well met with quite a few citizens this past week and that was nice actually also talked with some people at other municipalities to kind of get their idea of ways that we can move forward on making things better where that whether that be um the CRA and how we can utilize that better um or continue to use it and get that uh more refined and um because I think the way that the CRA is going right now is going in a great Direction and I want to be able to help our city get as much ammunition as possible to use the CRA in the best way possible um let's see uh I attended the MLK event and it was excellent um a good turnout with it being as cold as it was and then for you know like most of us for three or four days I spent a lot of time in the house with all the snow I never thought I'd be able to have snowball fights to my kids here in Lin Haven but I did and that was pretty cool um and I learned a fun science lesson that snow lasts for a long time if it stays in the shade even if it gets over 50 degrees that was pretty crazy uh my only regret is I didn't make a snowman so maybe in 30 years from now uh if you have any other questions for me about what we did or what I did I can't speak for anybody else um the last two weeks reach out I'm happy to talk to you about it um and that's my report oh last thing uh thank you for everyone that worked at the event um thank you to the staff and thank you for the First Responders that I know that there is an uptick in emergencies and stuff over the winter storm so I just want to say thank you for doing that while the rest of us were in our uh under our blankets at our house you were out there driving around and making sure people are safe so thank you for that that's what my report thank you commissioner pebles commissioner perno thank you mayor um don't have much to report other than this time last week it was snowing in linh Haven you know it was Monumental for sure and uh I was I was uh checking out a lot of people out in their yards the next day I had to go check all my business even though we didn't open um but uh snow can be crippling especially when you got a cash flow business but we uh we got through it and got got reopened got our staff going again which is it's hard to do when you when you're going every day and then you miss a day it's a it's a bad backfire so to speak getting everybody back in and getting everybody going again so that's kind of how I lived the last last week and U boy I you know if there's ever any time to thank our First Responders and and all all the people at the city I really appreciate what yall do because we got we got through it with Grace and that was a good thing so that's it that's my report thank youall thank you commissioner perno commissioner Ward yes so um I also did attend the MLK event uh it was a good event um my family went with me and of course spent a bunch of money but there was actually some pretty interesting uh things in there so it was a good time I had my time with the commissioner had a few residents that came out um I have it once a month if anybody wants to come out if you can't make that you can always email me or call me um my number is 850 3912 17 I'll be more than happy to sit down and talk with you um I know a lot of us got emails about the um can't remember the name of the subdivision it's right across the bridge on the right there um I did meet with a couple residents there and uh kind of listened to some of their concerns um and the um and the one thing I wanted to say is at the last meeting um I made a misstatement that um someone uh corrected me on which I appreciate that um I made a statement about how when we ran for office that we all vowed to have more transparency and I made a comment that commissioner Vandergriff was appointed and it wasn't a dig on her but then I didn't realize that she did run for office after that so I wanted to and I know I already talked to you after the meeting but I wanted to do it publicly so apologize for that I'm sorry for misspeaking on that and um want to thank all the the staff First Responders and uh dispatchers for everything they do for our city thank you right thank you commissioner vandagriff um I also want to thank the staff and the workers that cleared the roads and uh made them safe for our citizens I was very impressed uh I had to leave the house I guess about Thursday and I was amazed as at how great the streets looked and I know the purpose the purpose was we need to have access to the hospitals so that's um a the primary concern when we have a situation like we did with the snow and um thanks to miss who finally got the state to clear the road the 77 but before that they tried to clear the um the roads leading on each side of 77 so that in case of emergency the vehicles could get to us or we could get to a hospital you know you don't think about things like that when the emergency occurs but that's a biggie if you can't get to the hospital or the ambulance or the fire department can't get to you you know we're in serious trouble um I also spoken to several individuals that live over there in cassa Blanka cassa cassa area um I'm sure that'll be coming up soon um they're very vocal and very concerned about what's going on over there um the I also attended the mar K leis uh very talented groups over there selling their goods and um very impressive I always take my grandkids because they they always take a bag because they load up with all the free goodies I would like to address the comment about the one and a half Commissioners you know I've sat here for two years now well two years and three months and um you the citizens of Lin Haven have five Commissioners I think the individual that said that about the one and a half doesn't have a clue about what we do as Commissioners um and how much we care about moving forward and not getting stuck in the past no we're not not perfect I wish I could say I was perfect but I'm not I make mistakes we all make mistakes but we try to recognize when we make mistakes we try to rectify those mistakes so that we don't repeat them ever again but I just want to reassure the citizens of this town that they have four Commissioners and a mayor that does work for them and I'm proud to be associated with them that's all mayor your turn right thank you um city manager report thank you mayor I do have any questions for the want list I do want to thank every staff member um it's a team effort we all work when it's times like this we've been preparing for um this winter storm a week in advance that's what we do we don't waake wait till the last minute and said oh it's here um we know that we will be a lot involved with uh the County Emergency Management uh lots of meetings lots of phone calls um but we get through it no we don't have all of the equipment that was in place to remove some of the snow but we used what we had and we were able to get those roads that needed to be moved on both sides so the emergency vehicles could get through that's the most important thing is making sure we can get to you as Citizens um so I want to thank every staff uh a member that worked and some of them them were not in public works they were not in utilities it was wherever you worked that you got out and worked the streets and uh tried to work for you the citizens of lyh Haven because that's important to us also want to thank some businesses that we worked with hand inand um to coordinate with them with the city because we explained to them um opening up what it create uh more um accidents and um more traffic on the road and those businesses were so good about trying to be in sync with the city so that uh we could have a smooth transition so I I just want you to know that the citizens of Lin Haven that this entire staff including myself work tirelessly for you it doesn't matter what is ever said or done we won't ever stop working for you because we love the city just as much as you do um and so I just want to thank you MLK day was uh really wonderful we had a great turnout lots of great food trucks and uh it was cold but it was surely were worth it um we're fortunate enough I'm so glad that we did not do our replanting before um uh the winter storm came on so we are going to be doing some we replanting in Sheffield Park uh for some of those places and those trees and bushes that need to be uh re replaced there is a vacancy or vacancies on the beautification board if you'd like to be a part of that please submit your application for that we also just want to bring to your attention table talk is Thursday January the 30th at 5:30 uh we have submitted two fdot grants applications for funding for approximately 2.8 miles of new sidewalks as part of our sidewalk master plan that um we are developing Bobby Baker has taken a lead on that and it is a sidewalk master plan for the next we've already been in kind of a three-year mode so probably next seven years um that uh we will be putting that together uh before the the city Contin to continue the sidewalk plan because we found out that that is very um good for the city the mobility um impact fee that the city passed a couple of years ago it's been very helpful with that along with some of our funding from Grants and from the city budget um and so you will see some construction that's going on here here on Pennsylvania um this is CW Roberts he's putting working on a new raw water line um and that's from well 3 to water plant one so you may see the road blocked off a little bit um uh right out there at sherfield Park um just know we're upgrading infrastructure right there um and then we just like again to thank everyone for their patience uh and uh really um everyone for their help that they give us in uh the city of ly Haven mayor that's my report thank you uh thank you and all the staff for um the work that y'all put in the past couple of weeks I know it's been a lot to do with uh planning for the storm coming working on the uh MLK event know there was a lot of work that went into that so thank you all for the uh the selfless sacrifice that you made in order to ensure that our citizens were SA safe and secure uh City attorney have no report moving on to our consent agenda approval of minutes 11425 regular meeting minutes approval to sign the mutual Aid agreement between the commanding officer Naval support activity Panama City Florida and the Lin Haven fire and Emergency Services approval of change order 15 to increase the night to exceed amount for the tetr tech female Public Assistance Consulting Services 2018 hurricane Michael by 7447 05 um is there a motion for this motion to approve right is there a second I'll second right motion by commissioner perno second by commer commissioner Peebles city manager if you call the vote commissioner perno yes commissioner Peebles yes commissioner V Griff yes commissioner War yes mayor Nelson yes motion passed presentation by St Stant tech for discussion all of the storm water assessment in teor structure yes mayor uh coming forward is uh Peter napoi and Kyle Stevens uh they have been working on um the storm water project along with myself Chris Lightfoot Bobby Baker um and it we we took back to them some of the directors that you ask us to consider and uh for them to look at all um aspects of the storm water assessment uh a couple of things that you asked they do is give several options or tiers uh look at better ways to uh that we could fund some Capital project and you'll see in this particular presentation that they have included Capital project um remember the city plans out 5 to seven years that's where infrastructure is kind of laid out that is the way all of our departments plan um so we have a road mapap of how to get to where we need to go with all departments but even um in those departments are capital Improvement plans equipments whatever is needed just like storm water so we we took your directives and we asked Peter and Kyle um to put together uh some data for us and they're going to give us a great presentation and then after words you guys can have a discussion and what we will look for from this um discussion from the commission is to to say yes I you know let's move forward in this direction or you know we need more information um so that we're not backed up against the wall at any point and trying to get you an assess U Get You numbers for assessment okay Peter thank you city manager uh good evening mayor and Commissioners Peter napi here with Stant Consulting and I'm joined by Kyle Stevens um as uh the city manager was explaining we have a a presentation that's going to go through some some options both on the financial side for the storm water Assessment program so looking at Revenue options but then also on the tier structuring side and looking at some changes to the tier structure and the impacts of those changes but before we get into those two topics um I'm going to start with a little bit of background because A lot's happened within in the past 5 years with the storm water Assessment program just just to get everybody uh an overview of where you started and where you are now and and what's changed in between that time so back in 2021 uh the city charged a storm water utility fee it was a monthly fee that was collected on the utility bill it amounted to about $42 a year um a after the collection of all 12 months it generated about 36 8,000 in annual revenue towards your storm water operations and projects at that time about $1.4 million was transferred from both water and sewer and sanitation funds in order to support the storm water operations and capital projects so the fee wasn't generating anywhere near enough uh to cover its operations or Capital um at that time in 2021 we were uh engaged by the City to look at a storm water Assessment program uh so in 2022 that was the first year of your storm water Assessment program so moving the fee from um a monthly fee collected on the utility bill to the property tax bill that's collected annually um this uh Assessment program was set up initially with two tiers uh so basically half of the population of the city uh and taxpayers were in one tier and the other half uh were in the other tier year it generated about 1.76 million in revenue and the annual fee per Ebu uh in 22 was $139 annually so at that time uh there was still a uh still a need for a $500,000 transfer from the sanitation Fund in order to cover the gap between the cost of operations maintenance and capital and the revenue that was collected in 201 23 there were no changes to the rate so you uh you retained that rate of $139 uh you generated slightly more in Revenue about $10,000 more and that's because every time a new house is constructed within the city that's new Revenue that uh the is collected through the assessment program um and we also help with that every year taking the property appraisers database and figuring out you know what billable units are in the city and what's changed um there was another transfer of $500,000 from the sanitation fund uh I just want to point out that we had recommended at the time the city consider a 50% increase to the rate in 2023 that was in our report that we published in 2022 that would have brought your Revenue to 1.8 million um but the city decided to keep the rate the same um and then in the next year in 2024 uh some of you may remember that I uh was here and gave you guys a presentation we conducted another uh storm water rate study at that time we looked at actually expanding to three tiers instead of two tiers so we add an additional tier what we did was we actually split up that second tier into to two additional tiers uh we also Incorporated a revenue increase as well uh so the annual fee per Ebu was 15 4 at the time and it generated about 1.5 million in Revenue in 2024 there were no transfers from any of the other Enterprise funds so the uh storm water assessment Revenue was used to cover the operations costs however at the time there were no Capital funds included in the plan so no funding for the major infrastructure projects associated with storm water and then in 2025 our current year uh the commission just recently adopted a 10% rate increase per the financial plan that we had provided in 24 um you've maintained the three tiers the annual fee per Ebu is 169 uh the total revenue estimated to be collected in this year is 1.7 63 and uh there's limited Capital funding built into this uh plan so we're going to start with an update of the financial plan and financial analysis um and I'm going to go through the numbers that were incorporated into the analysis this this year so to start um just want the the the starting point of the fund the UN audited beginning fund balance because you haven't uh completed your audit and your annual report yet is uh currently estimated at 676 th000 um and the reason why that's possible possible is because of the uh funds are in a net U the the the the cash Equity is in a a pooled fund so technically you can have a negative balance in One Fund but positive balances in the other um it's uh due to the gap between the revenues that have been um experienced in that fund and the expenses that you've experienced in the past several years the revenues and expenses that were using for the financial analysis are based on your adopted 2025 budget uh so just to go through those real quick the assessments as I pointed out total about 1.7 million there's grants that um you have Incorporated in the budget 234,000 there's impact fees that are used to fund a few Capital uh items that amount to 310,000 and then there's a minor permit fee Revenue so total revenue is about 2.3 million on the expense side your operations is about 1.4 million the capital that's programmed for this first year is about 500,000 and then there is a reserve contingency to build towards offsetting that negative 676 th000 amount I just want to point out that the grants and impact fees are essentially how the storm water fund is paying for Capital at the time so you can see that the total of those grants and impact fees RS about what's being spent on Capital so the assessments at this time are essentially covering your operations and the capital that's included in that 500,000 um is some outfall cleaning and equipment in vehicles so no major infrastructure projects these are more so um Regular maintenance and replacement type projects so the capital plan that uh was provided by staff uh includes some major infrastructure projects and I just wanted to highlight those at the top of this table here so they're kind of highlighted in a different color we have um in total the capital plan was about 10.75 million over a 5-year period uh but we were incorporating into the plan only about 6.4 million of that so we're leaving out about 4.3 from the initial plan uh some of the projects that are included the Vermont Avenue uh lining 750,000 in 2026 aine Parkway drainage improvements 850 in 27 East 10th Street drainage improvements 1.25 million in 2028 and then the first year of Westside outfall project that will need continual funding in the future after that but that first year includes 800,000 also um the continuation of outfall cleaning so about $250,000 a year in outfall cleaning and then the uh uh renewal and replacement of vehicles and equipment and acquisition of new vehicles and that totals about 1.7 million so when you look at the capital plan over the next five years it totals 6.4 million and that's an annual average of about 1.2 million so this first scenario we wanted to review here with you isn't actually a realistic scenario it's where but we wanted give you a sense of what it would look like if you didn't change your rate at all um going forward for the next 5 years and went through with funding this Capital plan um the at the end of the fifth year you'd be in a negative balance of 5.2 million um again that's not realistic instead of actually completing those capital projects you wouldn't complete them and you'd end up deferring them um I want to direct your attention to the graph on on the right hand side with the lines you can see the Orange Line represents all the cash out so that's the operating costs and the capital costs the black line represents your revenues the black line is above the dashed blue line that's your operations so basically the storm water fund right now is successfully funding the operational costs it's the capital that's the issue and is the decision point for the commission and the city on how much funding do you want to to go towards the capital what projects do you want to be completed so this first scenario here is a one-time increase in 2026 to allow the city to be able to afford all of the capital and the schedule that I just showed you uh within the next five years um we wanted to show you a a a rip the Band-Aid off solution essentially all in one year what would it take this is a 70% increase in Revenue so going from 1.7 million in annual revenue to 3 million that left-hand graph is what shows your end ofe fund balance so the the amount of money in the bank account for the storm water fund you can see in that first year in 2025 it's below the zero it's in that negative 676 or or at rather about -400 and then in each year it goes goes up and you maintain a healthy Reserve balance that's another goal of the storm water fund is to have a minimum Reserve um in case of emergencies and unforeseen circumstances similar to how your you know utility funds and general fund have a minimum Reserve policy we want the storm water fund to build that up over time on the right hand side the line graph that we showed you in the last slide you can see that it covers the cash in and the the revenues from the storm water fund add quately cover all of the expenses over the 5year period and the fund is in a healthy situation this next scenario here um is where the city could utilize some of the ctax funds to fund the capital so what we did was we incorporated this um beginning next year about $300,000 annually allocated towards the storm water Capital to try to offset some of the uh impact on the rates this actually brings down the rate increase that's necessary from 70% to 50% so about um $2.6 million in total revenue in 2026 it's a the a similar situation where you have stable reserves over a 5year period and you the city is able to accomplish all the capital uh projects that were listed so with that we're going to pivot now into the discussion relating to tiers and the rates and Kyle's going to lead that discussion for you and then at the end we're going to come back and summarize it all perfect thank you Peter uh what I want to go through next is really to talk about uh and switch gears from how much revenue do we need to how do we collect that revenue and the city currently has an assessment in place and I'm going to use the graphic up on the screen right now to describe where we currently are and then a number of options that would be available to the city going forward and specifically today we'll be talking about the residential fee so single family residential the graphic before you here is a measurement of impervious area on the x axis on the bottom and in the Y AIS that's the number of properties that have that measured impervious area for this particular assessment impervious area you can think about that developed part of the parcel right anything that's got a roof or cement that's the gold standard in the storm water industry for measuring the potential generation of storm water in the sizing of the system that the city has to have in place and so a couple things in here as Peter mentioned we've moved to a three- tier system that's a very normal step that storm water utilities take they often times get set up with a relatively simple structure and then over the following years we'll look at expanding that structure to make sure that the fee is as s uh as sensitive as possible to different types of parcels um but also balancing objectives keeping the fee relatively simple and ensuring we're getting that overall r Revenue collection that we want in a given year to ensure the fund sustainable the analysis of PE just went I have a couple observations here that I just wanted to point out so first overall you'll notice um kind of back to statistics one one we've got this bell curve shape we have Parcels that look very similar to one of the other and that's because in the single family class they often are right we've got driveways and garages and the big difference is here is the amount of development so some homes are bigger than others as you move across you'll notice our first big spike there that's a number of town homes that have been developed within the city they all have a little bit of a smaller footprint but a large number so they show up as that Spike and then as you move across the distribution it's very often the case that you'll see this tail that kind of filters off to the right so you'll have a number of parcels that have a much larger amount of impervious than the average impervious that a normal single family would have and this actually Trails off into the high 20,000 for some of the larger Parcels within the city's bound two observations I have here that will be uh showing up in the next few slides as far as recommendations are moving from an Ebu so in the vacular we use for storm water assessments that's an equivalent billing unit it's basically the divisor we use when we think about other assessing other property types so think about our measured properties and our commercial they're often times much bigger we'll divide that right now by 3900 to come up with how many units for the assessment purpose it's very common for once utilities have a 3 your system or more to use an eru it's an equivalent residential unit it's just the average square foot on a single family home a lot easier for folks to kind of understand that Dynamic and apply it and it also goes into how we price that middle tier and so I'll talk about that in a second the other item that I see when I was asked I kind of diagnostically looked at this is the first tier is a bit wide as we've restructured it so it's got 52% of all single family homes in it what you really want to see ideally here is a balancing you want to see uh about 16% of the homes on the front side 16 on the back and the rest in the middle kind of this bell curve if you will and a balance between the top and the bottom doing that ensures that you're going to have the same price per square foot for single family as well as other uses whichin the city so it's just more ensuring that this aligns with the overall goals of ensuring it's proportional and the other things I'll mention is you know over time we've gotten better data from the property appr appraiser that feeds in each year as a city redevelop as well impervious Footprints change right so this is really TR up um the overall distribution here and ensuring that the structure matches it the first recommendation here I'm naming this the three tier reconfiguration and as I mentioned I'm trying to uh arrive at a couple objectives here so it's the balancing fundamentally the table up at the right shows now the new distributions of parcels by tier and you'll notice there's some symmetry here 15% in the first 68% % that's that one standard deviation in statistical terms in the middle and then the top 177% so we're very balanced top to bottom here we've also moved that Ebu to an eru and you'll notice that orange line is sitting directly in the middle of this distribution in that middle tier that helps ensure that the pricing for that tier and the parcels are aligned in that particular we have just as many properties above it as we do below so the price for that tier is symmetrical and then I've updated in that table as well on each slide a scenario one and scenario two here for the pricing I'll come back to this in a minute at the end of the next few slides to show you kind of the bill impacts if you will of moving to any one of these recommendations um but those are connected back to Peter's analysis here with the amount of Revenue right so one's the structure the other idea is if we need more Revenue we need to move all those rates up or down to achieve that uh Revenue the next two recommendations would be building upon that three tier structure so one we've rectified those issues we've talked about the idea then is uh as a potential option is thinking about that long tail off to the right so we have a number of properties it's not a whole lot but there are a number that have much larger amounts of impervious area and so what communities will do in order to pick that up in the rates will split off another tier or split that tail into a couple tiers so that the rate can be sensitive to that effectively we can price it closer to the amount of impervious area that's in those two years and so what you'll notice now is up at the very top table instead of that top 177% I've split it to essentially the third tier is up to 90% And then the fourth tier would pick up that top 10 of the largest Parcels on the single family side within the city service area and then correspondingly when you look at the prices down there for the assessments on an annual basis you'll notice those are quite a bit higher than any of the fees that are charged right now or any of the corresponding fees in any other tier because of recognizing the fact that those are much larger Parcels they're in the top 10% and then finally here would be a fifth tier configuration I know these are a lot of options but this is just simply breaking up that last TI just a little bit further um I would say you know as I do this AG gr most folks have three to four there is some movement and some communities have been moving to this fifth tier where they're picking it up so it's not something I see as common but it's something definitely that folks are looking at and thinking about what you'll notice there when we do that if you concentrate up on the table I've split that now that top 10 perent between the top 95% and the 90 to 95th right that top assessment now will be a little bit over $500 in either one of these scenarios right in the revenue scenario so it's going to go up quite a bit remember though it's corresponding to these Parcels that are going to have over 7,000 feet of impervious area the average in linh is 2,800 so a big difference between the average and some of these Parcels which is why that fee corresponds and moves in the way it does what I'll show you next on these next few slides because I want to make sure you have all the information as we talk through these types of changes and recognizing that there are two fundamental options in front of you one on the revenue side as well as rate structure I put a table together to try to demonstrate the different impacts that could be expected given where a parcel sits on the measured impervious area and so each parcel right has a different footprint but would fall into a tier based on these options and so off to the far left is the example impervious area and I've kind of grabbed different impervious areas here to represent how a bill might change under these different scenarios and in this first table that's the 70% more Revenue so remember all of these numbers are being grossed up 70% to make sure we hit that $3 million Revenue Target not that we've decided on that just because that's the option that was brought up in the first section as we've talked through tonight so the percent of bills this the second column that gives you an idea of how many Parcels in each one of these buckets I'll talk through is affected as we go up an impervious area we get fewer and fewer parcels that have those larger Footprints and then in the middle is the current fee which represents those three different distinct fees that are charged in today's assessment on the FY 2025 tax bill and then you'll see in the three- tier the recalculated those new fees and how they would be displayed here and then the relative change over in the far right so in the far right what we're seeing here in the three tier change is we would see a slight increase there on the bottom for the 2,000 parcel remember I'm splitting that one because that one has a ton of parcels in it right now so some of those are going to pay a little bit more but we're going to have that parcel break a little earlier so you can see it moves from 91 to 24 and then on the top side you actually see it go down a little bit there because we're now breaking that tier to pick up the larger Parcels just that top 16% of the largest and the middle actually drops a little bit from the 254 that's being charged right now so that kind of rebalances if you will when we move to a four tier configuration you're going to see very similar Bill impacts on the bottom 2/3 if you will it's really now in the coloring down below when we start to get above 4,400 in that range those last few Parcels as we begin to add more tiers you'll notice there's a bigger impact so it's sticking with that 4,400 you'll see in that particular case we go from 254 up to 369 remember those those are larger Parcels with impervious so this is just corresponding to that larger footprint and really giving the the feed the sensitivity to pick that up you'll notice though in the top two the 5500 and 72 unchanged in that one right they all fall in that fourth tier when I add the last one here in yellow and I know a lot of numbers up on this table you'll now see we're filling out each of those on the bottom with a different distinct feed based on what I showed you in the last slide so we're picking up the sensitivity there in the end and that last one moves up to a little bit over 500 compared to its current 254 so again picking up that larger footprint in the fee um all of these suggestions here tier three tier four tier five pick up the exact same amount of Revenue it's just fundamentally the proportionality between different parcels and the amount of measured impervious area that's on those Parcels now I've also built another table here I'm not going to go through the exact same discussion because we went through all those a second the exact same impacts it's just as we have our back and forth I've got this is backup in case you wanted to look at that 50% scenario in the impact here but what I'd love to do is is Bounce to this slide really because that's a lot of information as we go through here and I know you might have questions or you might want to go back to certain slides to have a discussion on and so this is really the opportunity to go back to those and have those discussion these are as we saw and Peter and I went through this analysis with staff the main items we needed to really surface and put in front of you tonight um we're very early in the year which is great because as we get that direction we're able to really incorporate that going into the summer budget season and a reminder the final adoption for these rates would be in the middle of September right for the next half year going into 2026 with that I'll open any questions or any parts of the analysis you'd like us to go back to right starting with commissioner peoples and then you know to commissioner perno war and Vander gri for our questions commissioner peop first I want to say excellent excellent report tons of data very well done um so thank you I really appreciate this this is uh this is awesome [Music] um you guys are more experts than I am but I will say for the commission here that was kind of what I was seeing when I brought this forward and said we need to look at it is that tier one was way too large and I think the data proves that so I definitely think um some restructuring needs to happen I I really like these options that you brought forward um it makes a ton of sense to me uh I in fact I don't really have a question because you explained it so well um but I will I just wanted to say that I definitely support um one of these scenarios going forward and uh changing the tiers I don't know if you want to ask questions first and then we give our opinion or if you want me to go ahead and give my opinion all right so my opinion is I really like going with scenario uh on number one here I really like scenario two um my qu oh I do have a question actually so if we were to do this it's 50% that's a one-time increase for the next five years right it would be okay see I like that and with the searge revenue the offset corre cor but it' be a one time for the next 5 years we wouldn't have to change the rates okay all right cool not so it would bring in that additional Revenue each year going forward which is what allows us to fully fund that Capital program cool cool all right so I definitely like that scenario scenario two uh you guys probably already know that I'm a fan of five tiers but if everyone else you know decides otherwise just the fact that we have the three tiers recalculated is a win for me so um I'm happy I I personally like scenario with number one uh scenario to with the 50% with the ctax and five tiers um just because I'm a fan of getting closer to the square footage per property and I think that does the best job of doing that but again like I said I'm just happy to see these options in the first place commission perno um if you had Mario B 1B and 2 a right three tiers and 50% like like you just that um and that's where the larger percentage falls in the in the middle right it would when we recalculate so we're going to move more Parcels into the center uh middle tier on all these scenarios correct right and then we're going to move up 50% in Revenue um but we're going to recalculate a way that's much more proportional between the parcels given their impervious area so what would they be paying based on the median now like you you said we were paying about 169 and it would go to 214 in in the middle group and I've got it up right now I don't know if you can see it but I actually have a slide here with that exact scenario you're talking about did you want did you have a certain tier I wanted I wanted to see the three tiers I think the five tiers I mean we when you get to that fifth tier um that's like 400 some dollars and you're kind of you're kind of penalizing people for being bigger in a way and I know they can afford it more but I know that the people with the commercial businesses that and are we talking just res residential here in this one we're just talking single family okay okay so cuz then we're not talking about that many houses at all when we get up to the fifth year no there's not that many on the bottom side I think where you'll see the the majority of the impacts on this one will be in those homes right around 2,000 they're currently grouped in that first year right now that's $91 for the assessment based on their impervious though it should be a bit higher on those ones so under the one we're talking about right now we would move from 91 to 18931 for the assessment next year that's the one we see the most impact on the bottom just because right now they're looped in a really big tier and we're getting a little bit more sensitivity there on those ones that break point for that first year is going to move back a little bit 1500 square F feet based on I'm thinking about you know the home my home and the average in you know um imper impervious square footage it would it would put be in the range where I would go from 169 to 214 which that's doable but for people that are going to get it doubled you know and and how many of those people do you think there is that would get their bill doubled but from a bill doubling those ones right in that range which are on the bottom side of this distribution due to the restructuring that's about 37% of the parcels we have in here so that's a decent amount of bills that will go up on that side 30 so that's 37% of the it are on that so if I come back and I don't know if you can see my screen I can show you exactly where those guys are I was just wondering like total number of rooftops total number of rooftops I can I can definitely get the number for you in the follow up that's all and I'm I'm agreeable to what Sam said if it if it if it comes to that uh I just uh definitely want to hear from the people who are getting their bill dou though you know let's hear hear what they have to say so remember part of that's the 50% right that's the more Revenue so that's compounding on the change and then add one time doesn't change no one time doesn't change this would provide enough revenue for the next 5 years to do all of the capital projects that have been identified with that extra surcharge money coming into the fund so the fund would be self- sustaining with capital now included but we're still still there's going to be an assessment every year going forward yes sir and I think from some of what we've heard from some of the citizens is that they're paying the fees but there's no capital projects being done with the fees so knowing that capital projects may you know are going to be done knowing that this will be the last time we have to touch it hopefully doing your term yeah tell them and tell them what what they have to pay yeah um so I think it may make it more tolerable knowing that hey this is actually going towards capital projects as well but I'd like to know how many people are looking at dou commissioner Ward so this um for vacant properties and businesses they'll stay the same they won't stay the same from a structure standpoint I don't see any recommended structure adjustments there what you're currently doing as a city I would say conforms with industry best practice is there but if we're going to collect 50% more Revenue those assessments would move up just that exact percent so so the same thing will happen with vacant they will move up 50% from what they currently pay in order to ensure we get that overall Revenue numbers it's just the impacts here I'm highlighting because they're a little bit different because of the structuring okay it's yeah that's my concern is with the vacant property that's one of the complaints that I get is you know why is it I pay more for my vacant property than my residential and it's legitimate concerns so appreciate it yes yeah and commissioner vender gr um first of all I compliment you on all the data but I need a copy of it absolutely um you know this 30 minutes is not enough time for me you know I uh um I don't think I'm a slow learner it's just a lot of information and I want to be able to compare I have a comment though that you know things have been going pretty good as far as Wastewater and storm water I mean storm water in our city and um you know if things were going badly think it the they'd be more receptive to a hike but us coming around and saying a 70% hike even though it's a onetime that's going to be a hard one to sell um you know even when we say it's one time they'll say oh yeah sure you know that's that's what y'all always say yeah um and in saying that I know we have to do something I'm just thinking of the citizens receiving the information um and like I said if you'll get me a copy I appreciate it so that I could study it a little bit further I'll make sure all of you get a copy he'll send it to me I'll make sure you all get a c absolutely because we are going to discuss this further as you know it's just for discussion tonight and gives us aead of you know ahead of the curve on trying to make that decision so we're not waiting until a AUST you know and then commissioner peoples comes with you know five checklist things he wants us to check out before we can actually do it right but no seriously thank you for you know all of this information and being able to give us the various scenarios um and of course as we've gone through this over the past three to four years this made us think differently and we've gotten different feedback from different citizens that then makes us look at different scenarios and ask different questions so we will continue to discuss this in our pre-commission meetings and and sort of iron it out to see that we can all come to a good uh median and again I think it's just us looking at the capital projects and that's a decision we have to make do we want storm water to be able to fund some of those capital projects or do we want to continue to keep trying to depend on um getting legislative funding for that because that's sort of what we are is Grants legislative funding and when we don't get it then it delays Us in trying to get a capital project done so so you know do we want to be able to just pay for some of those things ourselves and if we get something you know that's great but if we don't get something it doesn't delay what we're trying to do in improving uh storm water in our city so um any other final questions before we move back to uh the next section right I think we've got the direction we've we've got to move forward y all right awesome thank you so much thank you Chris did you have some some additional information and talking about some of those projects too so the commissioner can can hear those as well thank you guys so keep in mind too yes things are going well but we also part of this is building our reserves we don't have any reserves currently um we had an emergency repair at The Merck entrance earlier this year that cost us about 30 grand um if we have a you know a cave in on a box CT or for a huge storm water covert we do not have the funds to to pay for that um we would have to borrow from another department to do it um as we as you all know you all just approved to pay the debt off um for this department so we don't carry any debt any longer so we don't want to go into borrowing uh to pay for emergencies so the the reserves is one of our biggest focal points of this as well as the capital projects um but we do need to start focusing on a 10-year reserve for for the storm water department to be able to move forward if the snowstorm you know resulted in catastrophic um failure of any of the storm water features or functions um we would have had to dip into some some reserves for that so that is one of our big big Focus points that we need to worry about when you all decide what you're going to improve for this right any additional questions for Mr Lightfoot at the [Music] moment all right moving on to number 12 final reading of ordinance 1173 uh city manager if you read that by title only please yes sir ordinance number 1173 an ordinance of the city of in Haven amending chapter 50 Personnel Article 4 firefighters retirement system of the code of ordinances of the city of Len Haven amending section 50 through 149 supplement benefit component for special benefits chapter 175 share accounts providing for inclusion in the code providing for separability of Provisions repealing all ordinances in conflict herewith and providing for an effective date right is there a motion for this a motion to approve second any comments from the public right see a minute you call the vote commissioner pebles yes commissioner perno yes commissioner War yes commissioner VRI yes mayor Nelson yes motion passed final reading of ordinance 1174 uh City amend you read by title only please in ordinance of the city of Len Haven amending chapter 50 Personnel article 3 police officers retirement system of the codal ordinances of the city of Len Haven mending sections 50 through 104 supplemental benefit component for special benefits chapter 185 share accounts providing for inclusion in the code providing for severability of Provisions repealing our ordinances and conflict herewith and providing for an affected date is there a motion for this a motion to approve second right any comments from the public manage recall the vote commissioner peoples yes commissioner perno yes commissioner VRI yes commissioner Ward yes mayor Nelson yes motion passed final reading of ordinance 1175 small yes go ahead no go ahead ordinance number 1175 and ordinance providing for the adoption of for the adoption pursuant to chapter 163 Florida statutes of a land use code from traditional neighborhood development to commercial for an approximate 9993 plus or minus Acres of the property located on the west side of County Road to 2321 North of deer Point Elementary School in the city of Lin Haven Bay County Florida repelling all ordinances in Conflict here withth and providing for an effective date thank you this is the final reading and public hearing for ordinance 1175 the small scale future land use map Amendment the applicant was John David and the agent is Richard funner from dubb Engineers who is here tonight the parcel number is 0871 0-30 000000 and the property is located on the west side of County Road 2321 North of deerpoint Elementary the size of the parcel is approximately 9.99 acres and the existing future land use map designation is traditional neighborhood development the proposed future land use map designation is commercial and the uh property is currently vacant the future land use designations of adjacent properties is what uh we're supposed to look at to see if it is going to be compatible so the north is County Road 2321 and Bay County residential to the South is traditional neighborhood development to the east is County Road 2321 and Bay County residential and on the west is Bay County Agricultural and Bay County Timberland I wanted to um also let you know um and applicant does know this that there is no City water or sewer available to this parcel so they do understand that if they come back with a development order for it they will have to have County Water and Sewer because we will will not allow septic tanks um and um Wells and also a small portion of the parcel is in the deero reservoir protection Zone and I'll show you that on a map in a moment certain uses are not allowed within the zone so you know you you had asked as to what would be put on there and we're not supposed to look at what could be but the possible uses but there are certain uses which would not be permissible because of that zone even though it is only a tiny piece of the parcel um things such as gasoline service stations dry cleaners Autos service stations Solid Waste landfills and businesses and activities that generate hazardous uses or toxic waste this is the aerial of the property um the property is in red and um you had asked as to whether there were any residential homes um close to the property there are not any adjacent to the property but you can see that there are some here that are in the county uh by the water and there are also some across 2321 to the North and then some over by the water way over to the east so there are Residential Properties but none adjacent immediately adjacent to um the parcel that we're looking at excuse me this is the um the parcel here now in blue the stripes show the land use this is current land use map so it's traditional neighborhood development if it were to change it would be commercial on this portion and then the rest of that would be traditional neighborhood development and this is the um biop Park and preserve which is kind of southwesterly to the parcel and then this is the map of the deerpoint um area that I was referring to that was um we have an ordinance and it's also in our comp plan stating that certain uses are not allowed there and no Wells septics Etc um so this is the map here and the the parcel that we're talking about is right up here in this in this corner so the majority of it is not the orange is that special area the white is not in the special area so on this next map you can see how much of this parcel would actually be in that deerpoint um area so it's the majority is not but this small piece here is I just wanted to make sure that you're all aware of that thank you right are there any questions discussion uh for Miss Amanda all right is there a motion for this I move that we accept this ordinance all right there's a motion by commissioner Vander Griff is there a second I'll second it right is there additional discussion from the commission right discussion from the public right City minut you call the vote commissioner van Griff yes commissioner Peebles yes commissioner wart yes commissioner perno yes mayor Nelson yes motion passed meeting adjourned