##VIDEO ID:4lMvfFJwzFA## e good afternoon welcome to the Board of Commissioners regular meeting it is Wednesday November 13th 2024 and it is 5:19 p.m. City attorney would you please lead us in the invocation and Pledge of Allegiance yes ma'am our heavenly father we ask for you to be with the city commission tonight and those in charge of the aftermath after the Hurricanes Helen and Milton please give them the wisdom they need to know how to best move forward and how to create Unity among the residents of the city of madira beach help them know what to do uh to help us rebuild help them know how to encourage generosity in this time of law us and help us grow closer as a city in this we pray amen amen I pledge allegiance to the plag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for all C clerk would you call the role please Mayor Brooks here vce mayor tangine here commissioner Kerr here commissioner McAn here commissioner gabay available all presid available next is approval of the agenda can we get a motion I'll make a motion to approve the agenda a second city clerk would you call the role yes oh okay commissioner Kerr yes vice mayor tagini yes commissioner gabay yes commissioner McAn yes Mayor Brooks the motion carry 5 to zero we have no proclamations and no presentations public comment public participation is encouraged if you are addressing the commission step to the podium and state your name and address for the record and the organization or or group you represent please limit your comments to 5 minutes and do not include any topic on the agenda public comment on agenda items will be allowed when they come up if you would like someone at the city to follow up on a comment or question made at the meeting you may fill out a comment card with the contact information and give it to the city manager comment cards are available at the back table in the commission Chambers completing a comment card is not mandatory for any quasi judicial public hearings that might be on the agenda an affected person may become a party to a quasi judicial proceeding and can be entitled to present evidence at the hearing including the sworn testimony of witnesses and relevant exhibits and other documentary evidence and to cross-examine all Witnesses by filing a notice of intent to be a party with the community development director not less than 5 days prior to the hearing do we have any public comment for items that are not on the agenda mayor Commissioners um City staff good evening I um I don't know if this is on the agenda or not but the the uh waving all storm related permit fees strongly in favor of second thing is I'd like to ask for look back period of zero and that's on the agenda it's on the agenda those are both on the agenda okay uh third thing that I wanted to ask was a um substantial damage cost separated from the substantial Improvement costs I don't know how that works exactly but I don't think that we should be aggregating uh sub stantial damage costs to things like code Code Compliance and things like that that are really improvements um because that really drives up the cost of the you know it really eats up your 50% U margin if you have the improvements in addition to the damage thank you thank you thank you thank you do we have any additional comments we will move on on to approval of the minutes if everyone has had the opportunity to review the minutes and there are no questions do we have a motion I'll make a motion to approve the minutes as written and a second I'll second city clerk would you call the role please commissioner cerr yes vce mayor tagy yes commissioner mcgean yes commissioner gabay yes Mayor Brooks yes the motion carry 5 to zero thank you with nothing on the consent agenda we agenda we will move to public hearings ordinance 20 24-21 revising the definition of substantial Improvement first reading and public hearing and I will hand this to a City attorney thank you mayor this is ordinance 20242 an ordinance of the city of madira Beach Florida revising section 9433 of Division 9 general of chapter 94 flood plane management to delete the requirement to evaluate previously issued building permits amending the definitions of substantial damage and substantial Improvement and section 94-93 of Division 9 general of chapter 94 flood plane management of the code of ordinances to delete the repetitive flood damage provision and the one-year lookback requirement revising section 14- 39 of Article 2 technical codes and standards in chapter 14 buildings and building regulations of the code of ordinances to delete sub paragraph D regarding definitions of substantial damage and substantial Improvement in the Florida building code providing for conflict codification severability and providing for an effective date that was the first greeing of ordinance 24 202 24-21 by title only Commissioners any comments no new comments no new comments do we have any public comment so David sler 494 Crystal Drive um the look back period reduced to zero I'm strongly in favor of that uh I do think that we should probably expand that just a little bit to make it a date future of of when the when we approve it start the zero starting that date because I think we have a lot of people who have U they were kind of panicked into spending a lot of money in in in the demo and Remediation uh Ser Pro for example I think they were charging in in the area of $30,000 to to take out drywall and and covers and and things like that and that would be a substantial chunk of the 50% that people have to work with I I think we could get around that if we just make the look back period as of the approval of whenever we do this whenever this is gone into effect do we have any additional comments do I have a motion I move we approve ordinance 2024-25 vice mayor tagini yes commissioner gabay yes commissioner Kerr yes commissioner mcgean yes Mayor Brooks yes the motion Carri five to zero we will move on to ordinance 2024-25 fees and collection procedure manual fiscal year 2025 update number one and I will hand this to our City attorney thank you mayor this is a reading of ordinance 2 24-22 an ordinance of the city of madir Beach Florida adopting revised appendix a fees and collection procedures Manual of the code of ordinances of the city of madira Beach Florida repealing ordinance 2024-the I want to go ahead and read the changes that were discussed during the workshop um and let's go to that page in particular this is Page uh 76 in your packet um I am suggesting that we add an aster next to um paragraph number one at the top of the page where it talks about the $50 permit uh plan review fee I would like to add an aster there as well as under Express permit the aster would then refer to the language as follows this fee shall be waved for all hurricane Helen and um hurricane Milton permit fees for work involving the interior and or exterior demolition repairs and or new construction which includes both materials and labor and other related fees resulting from damage by both listed hurricanes until September 26 2025 we had also revised the valuation fee paragraph to read as follows valuation fee 1% of the total project value which includes both materials and labor and other related fees 0% of the total project value for all hurricane Helen and hurricane Milton permit fees for work involving the interior Andor exterior demolition repairs Andor new construction which includes both materials and labor and other related fees resulting from damage by both listed hurricanes until September 26 2025 so those would be the only changes to the fee and collection procedures Manuel hopefully I captured the language that you were asking for um at the work session and by the way uh the motion when the motion to be made it would be to include that language um and I will have it obviously um typewritten so when it comes back to you for the second reading on November 20th you'll be able to see it in the stria underlined format we also talked about number four the search charge fee which would be a minimum of $4 because if we have zero fee fees Z fees there wouldn't be a percentage of the permit but we were going to wave that to the residents also so there would be no fee for anything storm related all right I'll add the aster for paragraphs one two and four then thank you do you any comments Commissioners vice mayor no do we have any public comment with no public comment do we have a motion I'll make a motion to approve ordinance 202 24-22 being and collection procedure manual do we have a second I just want to make sure the motion includes the language that I read out loud including the language so your motion would would then me to approve that ordinance with the language that tras just read out loud yes to to approve uh the motion the TR or the verbage that trash just read out loud thank you okay do we have a second second city clerk would you call the role please commissioner McAn yes vice mayor tagini yes commissioner gabay yes commissioner Kerr yes Mayor Brooks yes the motion carry five to zero with no unfinished business we agreement the first item why 2024 audit engag letter Jam take as we discuss our Workshop this is to approve the engagement for the24 audit 2025 is the last year contract extensions to issue FIS year 2025 and Beyond do we have any comments and just wanted to clarify for everyone that is required by State Statute an annual Financial audit is required for local governments in the State of Florida yep so this is meeting that annual requirement any any additional comments Commissioners do we have any public comment with no public comment do we have a motion I'll make a motion to approve fiscal year 2024 audit engagement letter do we have a second second city clerk would you call the RO please commissioner Kerr yes commissioner gabay yes commissioner McAn yes vice mayor tagini yes Mayor Brooks yes the motion Carri five to Z our next item is amendments to aarian Consulting and software agreements mayor and commission this item again is discussed in the workshop is to approve amendments to our software and our Consulting agreement with e Clarion for the provision of financial software to maintain all of our financial uh Records documents our general ledger purchasing uh Etc and also to approve the agreement a one-year agreement for Clarion to be our financial excuse me to be our fin serve as our finance Director City treasur uh for one additional year there are some slight increases is 5% for the consultant agreement and a slight increase for the software to from a per user agreement to a fixed rate Commissioners do you have any comments no comments do we have any public comment with no public comment do we have a motion I recom I move we approve the amendments to the aclaran Consulting and software agreements as presented do we have a second a second city clerk would you call the role please BOS mayor tangerini yes commissioner MC yes commissioner gavi yes commissioner Kerr yes Mayor Brooks yes the motion carry five to zero our next item is the Park Street Antique Center lease for public works this item is approving a extend the extended renewal one-year renewal for our lease uh a property located on 94th Street in St Petersburg which houses our sanitation equipment and Fleet as well as our mechanic operations the increase in the lease is about $100 from 3,100 a month to $3,200 a month Commissioners do we have any questions or comments I just think it's fantastic that a lot of our equipment was saved during the Hurricanes um it saves the city a lot of money so great job we were very lucky thank you do we have any public comment no public comment do we have a motion Madame Mayer like to make a motion to approve uh Park Street Antique Center lease renewal for Public Works do we have a second I'll second city clerk would you call the role please commissioner gabay yes commissioner Kerr yes commissioner McAn yes commissioner I mean vice mayor tagini yes Mayor Brooks yes the motion carry five to zero our next item is the Joo kickoff classic proposed agreement mayor and commission this is a one-year agreement for a junior college softball college junior college softball um agreement to host um doesn't list a number of games but multiple games from multi multiple colleges and un junior colleges and universities to be played here in Madera Beach from January the 24th to the 27th 2025 the agreement stipulates the our responsibility and the organizations's uh resp the outside organization of fast pitch headquarters of Florida to host the tournament here we are partnering with visit St Pete Clearwater uh that is funding uh the cost of the usage of the fields the maintenance of the fields excuse me Commissioners any comments I think it's great no comments great do we have any public comment with no public comment do we have a motion I'll make a motion to approve the NG NJCAA jco kickoff classic agreement Second City Clerk would you call the role please commissioner cerr yes vice mayor tagen yes commissioner McAn yes commissioner gabay yes Mayor Brooks yes the motion carry five to zero next item on the agenda is the Ford F250 crew cab XL purchase mayor and commission this item from our Recreation Department to purchase uh as a budgeted item in the current fiscal year a 2024 Ford F250 crew cab uh XL at a cost the vehicle $55,100 uh the purchase is consistent or through the Bradford County Sheriff's Office contract for vehicle purchases the vehicle will be used for mainly for special events in other areas to and including to assist other departments uh just makes it a little bit more efficient in Rec in various Recreation operations Commissioners do we have any comments it's budgeted and it will streamline uh the the job thank you vice mayor make more efficient do we have any public comment with no public comment do we have a motion Madame mayor i' like to make the motion to purchase the port F250 crew cab XL do we have a second a second city clerk would you call the role please commissioner gay yes V mayor tagini yes commissioner mcgean yes commissioner Kerr yes Mayor Brooks yes the motion carry five to zero next item is new business we do not have any new business listed agenda setting we do not have any items on the agenda setting may I make yes comment on that um I'd like to request approval from the board to uh zoom on the November 20th special meeting or to leave a proxy for my vote whichever you prefer I don't believe we can do that I'm sorry what was your I I the special meeting on the 20th I cannot be here oh you talk about next week you won't be able to vote on that then we can't leave a proxy that's yeah okay but a super major a super majority is not necessary right that is correct a simple majority okay okay okay and next we'll go to reports and correspondence um this is the Board of Commissioners boc meeting schedule we have you have we have one meeting scheduled for the remainder of this year on December the 11th again Wednesday we'll have a workshop at 2 o'clock in the regular meeting at 4 o'clock I don't believe anybody has any of you have requested any change from that um but again we I'm sorry we do have a special meeting next Wednesday at 6 pm for the second reading of the ordinances that underwent first reading and public hearing this evening so that is next Wednesday November 20th at beginning at 6: pm and then on Wednesday December the 11th the workshop and the regular meeting 2: pm and 4 pm so that's the order Workshop then meeting just like today yes so the the special meeting on Wednesday the only thing that will be on that agenda is this one ordinance two the the two ordinances yes um okay is six o'clock good with everyone or does anyone need to six is good okay we've already noticed it for six o'clock oh we can't change it then you go and then you have in front of you or up on the screen also the schedule for next calendar year we have our first regular meeting on Wednesday January the 8th um and a workshop on January the 22nd and then we resume our normal meeting schedule throughout the two meetings each month um and of course we can add any special meetings as long as we properly notice them um so let us know if there are any can look at the schedule now let us know if any changes or suggested changes or anything you'd like to let us know now or at the next meeting or really just you can email at any point in time and we'll bring it back to a meeting here um and then of course Tuesday March 11th is election and we will have a municipal election for mayor and two seats um so but please let us know of any suggested changes or anything but this is the schedule as it stands for calendar year 2025 correct City attorney I have have nothing tonight thank you city clerk yes uh the candidate qualifying period has been advertised it runs twice in the newspaper before the 30-day within the 30-day period before the the candidate qualifying period starts I did an additional one that went out 116 because I'm taking advantage of the uh the early submitt qualifying it says the S early submitt of qualifying papers the city clerk pursuant to Florida Statute 105.0 316 May accept and hold qualifying papers submitted not earlier than 14 days prior to the beginning of the qualifying period to be processed and filed during qualifying period pre-qualifying papers will be accepted beginning Monday November the 18th of course um you can you can can file your dsd9 whatever and you can't start circulating petitions until you file that dsd9 and I can accept the dsd9 into the 18th and I can hold whatever qualifying papers that you turn in that and your petitions and I can clock them in at the beginning of the qualifying period so taking advantage of the two weeks I know the city devastated and it might be difficult to get 20 I know 25 signatures is not much but you don't never know what you may encounter so I would encourage everybody to the district three and four seat that's up and the mayor seat to get started and then just let us know if there's any problems but I think you'll be able to do it you got four weeks to get those signatures and the last day of the qualifying period is noon on Friday December 13th I can't take anything after that that's it you have to have be qualified by that when the clock strikes noon on December the 13th which is a Friday Friday the 13th Friday and I have the the packet is online on our website on the first page you go down to the packet and it it's got the advertisement it's got the packet in it and I also have if you want it paper let me know and I also have the qualifying papers already printed that you that you get from me to turn in or you can print them yourself and I have petitions for you when you file that dsd9 thank you CL anything more bu that it yes yes city manager just want to thank you again mayor and commission for certainly everything and the continued support and thank our staff who've been working many many many hours and we will continue to do that and that's it thank you and there are better days ahead we've had great days there'll be even greater days ahead well I don't think we can end the meeting without plugging the beach shade event so the Saturday the Saturday after Thanksgiving the city and a it's a large group it's posted on our website um and shared on social media there will be a Thanksgiving dinner provided for um it's for anyone who wants to come it is for all of the beach communities anyone affected by the hurricane your family to come out and enjoy a day of community um bounce houses for the kids live music football will be playing and we are expecting it to just be a really wonderful day to come together and be reminded what a wonderful community of people we have and I know that Commission G wanted to speak on something before we adjourn yes just wanted to remind everyone uh to uh let's see tomorrow Thursday th uh we will have the area district manager for SBA Loans CJ Castro will be here from noon to five o'clock is uh very easy to work with very uh personable so he'll be here to help anyone that needs to use the services of them and SBA loan so I'll be here myself thank you it is 8:46 no 5:46 we are adjourned