--------- Good evening. Welcome to the board of commissioners regular workshop meeting. It is November 12th, 2025, 4 pm. City clerk, would you call the role, please? >> Mayor Brooks, >> here. Vice Mayor Kerr >> here.
>> Commissioner Tagarini >> here. >> Commissioner Mcan >> here. >> Commissioner Gavayi >> here. >> All were present. >> Thank you. First on the agenda is public comment. Public participation is encouraged. If you are addressing the commission, step to the podium and state
your name and address for the record and the organization or group you represent. Please limit your comments to five minutes and do not include any topic on the agenda. Public comment on agenda items will be allowed when they come up. If you would like someone at the city to
follow up on a comment or question made at the meeting, you may fill out a comment card with the contact information and give it to the city manager. Comment cards are available at the back table in the commission chambers. Completing a comment card is not mandatory. Do we have any public
comment? With no public comment, we will move on to presentation. The Florida Association of City Clerks, Central West Director, Lisa Morris. >> Good afternoon.
Good afternoon. I am Lisa Morris. I serve as the Central West District Director of the Florida Association of City Clerks. Thank you for the honor of allowing me to be here today and having the pleasure of presenting Clara
with a pin and an award. We today are here to recognize Clara for achieving a significant milestone in becoming one of the first municipal clerks in Florida to earn the Florida Certified Professional Clerk's
designation or certification from the John Scott Daily Florida Institute of Government at the Florida State University. Clare has worked for the city of Madier Beach for eight years and has served as your city clerk since October 16th, 2017. Clara graduated from
the 20-month program and was pinned originally uh with her certification on October 7th, 2025, marking a historic moment for city Florida city clerks. I have to say that out of 31 clerks who
originally signed up, only 17 completed the program. The Florida Certified Professional Clerks Curriculum was designed to provide practical tools for leading municipal clerks teams and processes while building upon the foundation of Florida municipal organization
management. The pro the program specifically targets exemplary exemplary municipal clerks who are committed to sharpening their leadership skills, embracing vital roles in Florida government and preparing for both current challenges
and future opportunities. Clara had to say the Florida certified professional clerk program has been an excellent experience. Effective leadership is vital to oneself and the organization. My leadership skills improved across many areas including
strategic thinking, communication, and decision-making. It enhanced my leadership skills and self-awareness, deepened my understanding of my strengths and weaknesses, and helped me build a more effective leadership style, and taught me to motivate my team and navigate challenges. This led to a greater
personal and professional growth and organizational success. for her capstone project which was required for all of us to graduate. Clara um chose increasing time management and decreasing personnel costs. Many city clerks face uh
challenges in the office where some things are still done manually which is frustrating and time consuming. Technology makes those tasks more manageable. The city of Madira Beach has been storing its records in paper format for many years. The documents were not
organized or indexed and it was challenging to search for documents and to satisfy public records request through support of the management team commission and the public city clerk city clerk uh claran was able to
purchase laserfish a records management system. Records are scanned and stored electronically and they are organized and indexed and there is a public portal where the documents can be accessed for free at any time. Satisfying public records request is a much much easier. Time management has
increased, personnel costs have decreased and more time is focused on other projects. Currently, the Florida Association of City Clerks has 610 members. As one of 18 graduates, my bad, sorry, 18. Um,
in the inaugural class, Claren has not only achieved the professional growth, but also helped establish a new standard of excellence for municipal clerks throughout Florida. Please join me in congratulating Clara on her efforts in achieving the Florida Certified Professional Clerk Certification. On
behalf of a FACC, the Central West District, we are very proud of you, Clara. Congratulations. [Applause] I like you.
And here is your certificate >> of completion. [Applause] Thank you. Next on the agenda is board
of commissioners lobbyist contracts agreement. City manager. Um, mayor commission, what you have in front of you are the contracts to include uh fees for the four companies
or four lobbyist firms that are under consideration. So with this you will decide discuss which way you want to go and then following this meeting at the regular meeting the official vote will
be held. Do we have any public comment? Commissioners, any comments or questions? >> I have a quick question. Um, so three only three um companies provided us with their the cost, right? four
>> um Ballard Capital City Meyers and Shoemaker >> in the in the printed um document that you're looking at, Commissioner. I do not see the Ballard, but I I'm looking here online and it I don't know if you
have an opportunity to go online. Um looks like it's there. Yes, it's based on an annual fee. It's not broken down in the monthly, but you could do that math pretty easily. >> Thanks for clarification.
>> So, Ballard is uh $75,000 a year or 6,250 a month. >> Okay. I saw the 75. Yeah. Okay. >> Um I mean I I can get us started on a conversation. We can >> go back and forth.
I rewatched the uh YouTube and um everyone that presented uh did a great job. Um the um city, let's see, bear with me.
Capital City Consulting uh and the Ballard Partners seem to be the largest. Um, and my brief research shows that they annually seem to bring in um the
most uh from appropriations. Um, a little more research. Capital City seemed to uh get a little more and again this would all have to be verified on resiliency.
Um now the Meyers Consulting Group who we currently have a um contract we just extended I suppose. >> Shoemaker >> Shoemaker I meant to say Shoemaker. I'm looking at looking at it. Thank you for the correction. Um
Allan uh is in Tallahassee and he has his um associate Jim. last name, it's not coming to me, Taylor. Um, here locally,
and he said he's basically supported by 27, uh, in the legal side of things. Um, so I put them as far as the number of people involved um or
available is considerable. Um they have been I think by the my recollection of the presentation been representing MadiRaa Beach since either I think it's 2015 it could have been
2017 but a considerable amount of time. Um and then Meyers Consulting Group R.J. had worked with Shoemaker and um had been successful in awards for Madira
Beach and um but now is on his own and we would be his first um his first uh municipality. Um my concern there would be not really having a bench. You know, when do you
when do you get you know, is that an asset or it's not? You know, that's something to be debated. Um, it is of concern. Um, don't know how everyone else feels. Um, at least I'll get the conversation started
and people can make their comments. So, I can interrupt real quick too as well. Um, I just uh excuse me, just checked the agenda for the regular meeting and this is not on that agenda to vote. So, it would have to go to the December 10th meeting for the official vote. >> We can add it though, can't we? It
should have been on >> I don't I'm not seeing >> It should be on our next meeting. >> Approval of agreement with the lobbyist firm. It is on there. Yes. I apologize. >> That's okay. >> Commissioner Taglerini, did you have
some? >> Um, thank you, Commissioner Kerr, for all all of that. Um I thought Ballard and Capitol City, you know, are uh excellent candidates. Uh I feel like with the unique qualific the unique uh
needs of our uh barrier island community with our I felt like for me based on experience based on productivity based on conversations uh with the representatives of Meyers and Shoemaker I in my mind have limited it to those
two. All right. Um, and I I based I went back and looked at some of the reports from lobbying reports in the past couple years. Um, uh, obviously two years ago, uh, Meyers
would have been a part of that. All right. But it was a shoemaker group and spoke to Allen, right? And I feel like uh based on the report we got recently, I I thought that was suitable. And so I'm
leaning I'm definitely am interested in either Meyers or Shoemaker, leaning towards Shoemaker based on experience and research into past reports from both uh of those of those firms. >> So I felt like that everyone came and
did a good presentation. Um, I felt like Ballard and Capital are both large firms and we're small fish. Um, I'm not in favor of Shoemaker for many reasons. One of which is
they did nothing for us for one year and collected $55,000. They did nothing. The representative who gave us that check stood here and said we got that money because of the commission not because of our lobbyist.
The other issue that I I took with Shoemaker is when they were asked to come and present on appropriations they didn't they didn't stay for the appropriations portion of the meeting. They don't come and give updates. They don't show up. So
for a whole year, we essentially did not have a representative that came and provided the commission with monthly updates, quarterly updates, no updates. And when I look at the Myers Consulting Group, yes, he is on his own, starting
out on his own, but his proven track record is based off what he did for us when he worked for Shoemaker. And he did that work someone living in Tallahassee. To me, based off of the phone calls I made and
the questions I asked of different um elected officials that are in Tallahassee and people who work with those people in Tallahassee, that doesn't make the difference. They all go to Tallahassee when it's time. I took
the time to reach out to not only elected officials but individuals who work in that world to get their opinions on who we interviewed. And at the end of the day, I feel like the best candidate
for us is Meer Consulting Group and that um we will be the priority. One of the one of the positive things of being the first is he's got something to prove and there's something to be said for
that. But I also believe that he's proven who he is and how hard he'll work for the city because he's done that in the past. So that's my opinion. >> Respectfully, Mayor, if I could just throw in one thing, the last year issue, uh, Representative Cheney also pointed out there was an issue with our city
manager in communication who no longer works for us. And I just I just want to add that wrinkle into the discussion. Uh that was that that situation is not the same any longer. >> So let me say this. She's not the only person in Tallahassee who fights for
money. There are many other elected officials of which we were told there were great relationships and none of those elected officials were tapped. There are several people in Tallahassee who you can tap for money and that that
representation on our behalf didn't happen or there would have been more conversation than no conversation is that is how I feel and that's just my my personal opinion on it.
>> Excuse me. In my opinion, um I like the fact that uh Meyers Consulting Group will also do the uh preession meetings, the briefings, the summaries, the education towards our employees. I've had a great opportunity to talk
with them. Um he's very local. He has a great reputation and uh I'm inclined right now to agree with the mayor. Thank you. Um I also in my mind I had limited the the list to the two that uh Commissioner
Tegarini stated uh R.J. as well as Shoemaker. And um you know R.J. reminds me of myself. Just a little quick story. When I was 32 years of age I decided to go on my own and I was really uh pretty
determined and worked really really hard. So sometimes being young, it doesn't necessarily mean you're green and you don't know what you're doing. Um I I would say that R.J. is very very local. Um I've talked to most of them
actually uh on the side and uh I think R.J. is hungry, is more is cheaper. Um he wants to do well. He will want to grow. I would say he's he's better connected with San Tallahassee. So, I'm
going to go with RJ. >> Any more comments? >> Yeah, I just have a comment. Um, you mentioned that uh Representative Cheney is not the only one that brings money to the city. However, she is our representative and
Digglia, Nick Diggley is also our representative. >> That is correct. >> They're they're the ones that are going to be fighting for us. um they they need to be able to go to the Hoover of the and and fight for that
appropriation for us. He's not going to he's not going to suggest, at least my understanding, Madira Beach should get this appropriation unless it's requested by Representative Cheney or u Nick Bigley.
>> I disagree with you on that. >> Okay. But educate my point is my point is my point is they didn't even do that. >> That's my point. >> They they they fell down. >> Um I
am just concerned. I'm just I'm just concerned. I think that uh you may need a larger representative, a larger lobbying firm. I mean, as much as I like RJ,
I I think I would I would go with Shoemaker. I mean, they they've definitely they've definitely gotten the alarm and Allen has been providing updates. Um, he's been very
active. Um, he understands the issues. He's committed to going after uh having the fight about um the uh tourist development funds and and our public safety and taking millions of dollars
off of off of our residents back. Um it's an uphill battle, but it's a battle he's willing to have. Um, so it's not just what we can get in a short-term one-year appropriation. It's
about adjusting our our budget. If we can get if we can get millions of dollars taken out, having it having that tourist development tax pay for our fire and our police, EMS,
um, because we have we have a fight. We have a ability to do that. We have three million tourists that come here annually and that's why we need what we have. So, um
I don't know that's just um it's my gut. >> I I also may I add um so these contracts are all good for one year only. So if if you know whoever we choose doesn't produce um we can terminate them also. So what I
did not see in RJ's uh uh report was termination clause. That's that's one thing I did not see. But uh I'd like to kind of clarify if let's say down the road maybe three four months six months we're unhappy. Um how would
we terminate someone that we have engaged? >> The termination language is in paragraph number one. 30 days written notice. >> Okay. Sorry, >> I missed that. >> Mayor, could I ask uh do do we have
representatives from Myers and Shoemaker here today? >> Myers is here. >> Can I ask a direct question of >> I don't see why not. the representative R. R.J. >> R.J., do you mind? >> I don't mean to put you on the spot, >> but we're gonna >> But I guess I'm going to put you on the spot. Sorry.
>> So, you heard uh now now we're down to, you know, the two. Yes, sir. You've outlined >> the differences. Uh, and we can focus on two. I think we're in agreement about that. what what as broadly as or specifically as you can what what do you
bring to the table to to compensate for the experience and the the vast size of your opponent of shoemaker? >> So I so here's the thing like it when when you're working with a large firm you're not the whole firm is not going to bat for you. I mean like like you're
you're going to have an individual that's going to be dedicated to your accounts. You're going to have one or two um people that you're working with anyway. Um, for me, I mean, like the mayor said it, we all have these relationships in Tallahassee. It's really who's going to give you the personal touch. Like I said, I live took
me 15 minutes to get here tonight. I mean, if the commission decides that they need an update, there's something that's going on or they want to know about an issue that's developing in the middle of the summer. I mean, like I said, you can call me and I can show up. There's I don't think there's anyone on on that other team that can do that. Um,
not that I know of that lives here locally. Um, you know, I mean, it's >> Well, I do have you on my speed dial now. So, >> so one more question if you don't mind. Um, regarding our situation with last year, h if you had been our lobbyist, how would you have handled it? Would
there been anything you could have done to help help us out that last? >> So, I think it's always important to sit down with your sponsor, I don't know what happened with that situation, but it's always important to sit down with your sponsor and to try to hammer out any issues beforehand. Um I I've always
had I've had um rubs with a client and a member um going into a session, but I've always found that just having like a a very like candid, you know, honest conversation, I'm usually able to work out any wrinkles or or kinks as you
said. Forgive me, I would have had go in my mouth. >> It seems like it was on Oh, sorry. It seems like it was on our end with problem with the city manager, communication with city manager. >> I'm sorry. Can you say that one more time? It seems like the rub, the wrinkle with the problem was on our end, not on
on Tallahassee side with our city manager with a communication issue. >> Uh could could you have helped us to resolve that communication between uh Representative Cheney and our city manager? from what I think it would have been helpful to
certainly have been helpful to have your city manager sit down with the representative and maybe try to let the representative um whatever issue whatever the rub was maybe to express herself. Um, but there are other, you know, as the mayor said,
yes, obviously you could have sat down with Senator Senator Dgley if you were not able to iron out whatever on the house side, but but yes, you could have gone to Senator Hooper. There are other ways to get things done and other ways to get to to to move projects um outside
of I mean, obviously, you would need someone to sponsor sponsor the project. that would have really been the the priority of, you know, having ironed out um something with representative. >> Since you mentioned this, do you think you have a a strong enough relationship with Representative Cheney to have facilitated that sit down?
>> Yes, sir. >> Yes, sir. 100%. >> Thanks again. Didn't mean to put you on the spot, but I appreciate you being here today. >> Yes, sir. I appreciate it. >> Additional comments or questions? >> Thank you. >> Good. Next on the agenda is strategic planning
proposals. City manager, >> I'll turn this over to the city clerk, >> Kimberly Horn. They presented at the October 22nd meeting, the workshop explained theirs and uh the one from the university, it pretty much details what
they have to offer. And so this is just for the commission to talk about which one they would prefer. And it's also listed on the regular meeting if you should choose to vote on one tonight. It's up to you or have both present again or
whatever you'd like to do. >> Do we have any public comment commission? Any comments or questions? >> I'll start. I just uh we we had some discussion about this at our last meeting and uh we established that a
strategic plan is going to be extracted directly from our uh our >> comprehensive plan. >> Exactly. The the plan that Horn is already doing for us. And to me it seems
more efficient and more uh efficient just just better logically to keep Kimley Horn as our strategic planning uh person. >> My quick read on the um Florida
Institute of Government uh USF presentation or proposal is a one basically a one day thing. So you can't I don't think you can compare the scope of one and then compare the scope of the other
and the cost. I think um it would behoove us to continue down the road with Kimley Horn in my opinion. >> The one from the school is one of those daytime activities where you know they do the charts and all that good stuff. >> Well, you make my point exactly. Yeah.
Um it's a it's a oneoff. It's a one day. It's in we're not digging deep into >> our uh master plan. >> Um >> we just we so you can't compare pricing is my point
because it's the scopes are totally different. >> Correct. >> Commissioners, >> I believe we should move uh forward with Kimberly Horton. >> I agree. >> I agree on Kimberly Horn also. They are so entrenched in what's going on in our city that they will uh be able to
streamline what we're after because they already know it. All righty. Then next on the agenda is purchasing code and purchasing manual. >> Mayor and commission. This the there was discussion to look into this process and lower the the
threshold from 30,000 to $15,000 to for a bidding process. What I would like to ask is to table this subject until the new city manager comes on board. That way they can provide y'all with some input on what they would like. And maybe
it's it's just an issue of transparency previously and maybe this doesn't have to be lowered or maybe it does. I'm not sure. I' I wouldn't like to be the one to do that for the new city manager if that makes sense.
>> Do we have any public comment? Commissioners comments. >> Um, I'd be open to tableabling it. Um, if we're given I'll use the term loosely. I guarantee
that when they are first brought on board that this be brought up that our first meeting and discussed. >> Absolutely. I agree. I'm in favor of lowering it to 15, but I am okay with tableabling it right now.
>> I I'm okay with tableabling it. I think that makes good sense. But I do have a couple of things that we should I think we should consider. Um like for instance, if we lower it that far, that's half. It's it's it's basically limiting what a city manager the
efficiency what they can do. And uh I would and I don't even know how this would be but I would love to see wording that the expectation is that public facing decisions should consult the board. That's the expectation. Also uh whatever the number is that it has to be
the sum of the project must remain under that. So that uh for instance uh for example we have Integris it works 5,000 a month. Well that goes over $30,000. So that wording so Yes, let's let's bring
this back when we have a city manager, but let's let's consider that. I don't want to I don't want to tie their hands, limit their efficiency. On the other hand, would like to make some very strong guidelines for the future. >> I agree with you completely, Commissioner Tagalini. I don't think
that the $30,000 is the problem. I think it's the definition. I don't think $5,000 for a director is a problem. It's the definition. When a project exceeds $5,000, a director can't do it without approval from the city manager. When the
city manager has a project that will exceed $30,000, they can't approve it. And we do need to clarify that. I had a lot of conversation in regards to the $30,000 number. And one of the things that I heard from more than one of the
persons that I spoke with was if you can't trust your city manager to spend $30,000, you need a new city manager because there are many things that could happen that would be need to be taken care of in a quicker fashion. And I
think that setting I mean whether we reduce it or we don't I think rewarding it so that there's more clarity not just for the city manager but also for city staff because just the way you've always done it may not be the correct way to be doing it and being transparent for the
community. So next on the agenda is board of commissioners workshop meeting start time discussion. So, I'd like to do the commission conversation on this and then ask for public comment because depending on how the commission feels, I think
there might be some public comment that would be supportive or not supportive of whatever we discuss. So, I know that Commissioner Taglerini has some comments. >> I may. Yes. >> Yes. You mentioned the other day you
would have some. Well, um the the the the start time I I I would really rather have a discussion about the agenda length um and specific for instance maybe we should talk about the
specific discussion instead of everyone being required to say something or have the I know we're not required but it could be is a general comment. Does anybody have specific something they want to say a limit to agend agenda items? And I know there's one person
here that goes to other board meetings and I'd love to ask Mr. Tras, how do our how does the length of our agenda compare to some of the other cities that are comparable to ours in length? >> Our workshop agenda here is crazy.
Absolutely crazy. and it seems like every single time there's a request to have a workshop meeting, every one of you has something to add to it because it's important to you. Um, but my experience is that workshop meetings are usually limited to one or two topics,
maybe three or four at the most, not 30. Um, and um, and I think that seeing in my experience doing over the last 35 years is is that once you get to if you start your meeting at six o'clock and once you get to about nine o'clock, there's no really good discussion about
anything that's happening. It's kind of like going through the the motions because it's on the agenda. So, um, my recommendation is is to limit the number of workshop discussion items.
um and get a more generalized and not so specific as to whatever each one of you is trying to accomplish. Maybe a general review of the issue instead of all these little tiny little subjects that are that are coming up, but I've said my piece.
>> Tom, do you if I could, Mr. Chass, if you could tell me, is is there a hierarchy that other boards use to decide what rises to the top? I mean, regardless of what we put Oh, I'm on too. what the uh of what we put on what the we put on the agenda. We're all we
all have our pet projects. Yeah. Right. H how do you know how other cities filter that? >> Most of them most of the workshop agendas that I see in the other cities that I represent are created by the city manager on topics that he has or she has determined are big issues that he needs
more direction on or she needs more direction on. And it's not a talking discussion. um you know every second Wednesday of the month. So um but I mean obviously um you know you
want you you want to give direction to your city manager as to what you want to discuss. Then he doesn't really need to um make a determination as to what he sees is most important to you. You're going to tell him what's most important to you. And I I just I could I could reiterate
that uh by by 9:00 10:30 I I don't think that I'm as good a commissioner as I am at 6 o'clock. >> Well, staff also has been here since 7 o'clock in the morning. Some of them >> and some some things to consider. Uh maybe we don't need a presentation from
directors for something that they don't really need approval for. They're just running it past us. Maybe those things we've uh unless it requires board approval, maybe we let them make, you know, do their job. Uh maybe we let the
city manager uh approve things that the city manager's allowed to do without board approval. Just limit presentations, limit our our our discussion, limit our agenda items. I think we'd be a more efficient board if we did that. I think that when we do to kind of
follow on that, when we have our one-on- ons with the city manager and city staff, a lot of discussion that we do up here should be completed in those meetings. And when you get here, it's not a discussion with city staff. It's a
this is where you stand. It's more of just a statement. This is where I stand. Maybe then I stand someplace different and that's your discussion. but not having a discussion with staff or about staff's presentation because we should already know what all that is. The
conversation that we're having is for the it's for the people. It isn't for us. It that's how I feel. I feel like when I do one-on- ones with city staff and with the city manager, they're extremely productive. They always have been. Um I've never had anyone on city
staff that refused to help me understand something or explain it to me. So, I would encourage us all to make better use of those meetings. >> And as a member of the commission, you you have the agenda items a week prior.
And you know, it's up to you as a commission member to be responsible and review those items. And that way, they're not being reviewed here at a workshop. You've already got the information. You've already reviewed it and you know which way you're you're leaning.
>> Correct. Yes. May I have some push back? >> Sure. >> Yes. >> Um, I respect everyone's opinion here on the board and any agenda item that comes
up on a workshop. This is our single and only opportunity to talk to each other and present our opinions. Sometimes we agree and and everything goes very quickly onto the next agenda item. Other times we have different perspectives and
we share those perspectives and that takes a bit of time. Um I don't know how you you you limit it. Um as far as the uh the start time it's always been at six I believe
because it gives it opportunity for residents to to get home from work and grab a bite to eat and and come out to our our meetings. Tonight we we have a great representation of our residents, but that's not the norm. Typically, we
have one or two in the audience and that's about it. I would suggest that what what time works for staff is is it um I believe city hall shuts down at 4:30. Is 4:30 the best time? We just get
right into it at 5:00. Um residents are going to make it if it's important for them to to be here. Um if there's if there's an agenda item on there, they're going to get here whether it's 4:30, 5,6, they're just going to follow. I would I would suggest
that um whatever works best for staff, that's when we start and let's if there's a discussion item, we have an opportunity to discuss it. That's what we're here for. That's what we got elected for. comments.
>> Um um in line with Commissioner Tegarini, um I think if we reduce the issues that are brought up before us, I think we can be more productive. Um you know, we don't need to be here
for six, seven hours to to go through all the list. So, um I'm I'm okay with reducing the number of items on the agenda. reducing the uh number of items will also bring in more interest from the community because I've had residents
say, "We watch you online, but you guys are so lengthy and sometimes long- winded and we lose track of what you're saying." So, if we reduce our agenda and concentrate more on what's, you know, what we can do for the city, the
residents, right? and then put the department heads that have been here since 7:00 in the morning put their agendas first. It's because there's no way any human being could continually
concentrate, you know, uh for 12 hours straight or 13 hours, 14 hours. Let's let them go first. Let them go home. Let them share their topics. And then we as a board up here, we can also determine
the length of our responses. So, um I think we're moving on the right direction as far as reducing the agenda, but we can always, you know, fill in where where it comes. So, that's my that's my opinion. Thank you. >> I mean, one of the things that we have
done is started using the consent agenda, which is huge for our regular board meetings. But on a meeting like tonight, we could have had public works, fire, finance, and community development come before the board of commissioners
or the city manager. That would help staff because once they're done, they can leave. I still feel very strongly that as a commission, we should have conversation here. I'm not saying we should not be having conversations,
but we should not be coming to this meeting and trying to get clarification on what's being presented. Take advantage of that one-on-one so that when you sit here and you're having the
conversation, the conversation is with us, not getting an education. We should have our education from our one-on-one. We should already understand exactly what's being presented to us from city staff and then we can talk about what we
understand it to be. That's what I mean. I'm not saying we shouldn't discuss it. We just shouldn't be discussing it and having them teach us what we're doing and then discuss it with us because you need the time to absorb it. If you do your one-on-one, they educate you on what they're presenting. you have the
time to absorb that to be able to sit here and have a conversation with fellow commissioners. >> Right. >> That's right. How I feel as far as time goes. I would I talked to um some people in the community. They just didn't care whether we did it at four o'clock or six
o'clock. It that I didn't get a lot of push back on anybody really caring about that. We do the budget workshops in budget season at four o'clock. Um, I think it'd be interesting and I'm I'm indifferent to it. I do care about
being here until 10:30 or 11:30 at night. That's just you're sitting here, you can barely keep your eyes open. Um, so on that, I would go however the commission wants to. >> What one of the things I love about this
board is that we can discuss and we can reach compromise and we can and find that the truth is usually somewhere in the middle. And I love I actually like the idea of starting at four, but I also like the idea of limiting agenda items, but I also like the idea of having our
conversations about things that are important to us. Uh perhaps when it comes to agenda setting for workshops, we give our our ideas, right, to the city manager who has the opportunity to have one-on- ones with us and the priorities can rise to the top. and
perhaps between our one-on- ons and the city managers seeing everybody's use, we can limit someone. And let's put the city employees first. And and I think all of that I think we might we might do a little bit of all of that and still
have an effective conversation and make decisions in the public eye and not and if you see that something that you've said that you've wanted still not there, call the city manager. No, I I feel like this needs to be we still have that opportunity. So, uh all of those things
earlier city city employees first uh filter agenda items. Don't require presentations from things that we don't need to approve anyway. Don't require the city manager to present things we don't need to approve anyway. Let's let's stick to the super important
things that are required of us. That's my feeling about that. Do we have any public comment? >> Okay. So, commissioners, any additional comments or a wrap up of
>> do we want to consider a time if we're all agree >> starting at 4? That's fine by me. >> I don't have an issue starting at 4. >> Now, does that means our budget meeting is going to start at two, right? >> Which I also I'm fine with. I mean, we're here We're I mean I we're not the
only people that are considered here. There are other people to consider. >> You know, four o'clock or two o'clock, whatever uh whatever the you know, the commission wants to do. I will make myself available. So, >> don't worry about my schedule >> and I'm for budget meetings for our
financial consultant. >> Typically, I'm here all all day on Wednesdays, so two works fine. We could start with that. >> I'm in agreement with that. I'm flexible. >> Yep.
>> Me, too. And and and try to schedule city employees first. >> Yes. >> Yes. I definitely put city employees before us. >> We put the city manager last >> because he has to stay no matter what they're in. >> So,
>> yeah, I think that would be very helpful. Next on the agenda is city manager HR director position job description. >> So items A and B for the communications manager position I in the BOC handbook.
The commission does not u dictate what the job description is. You're you're simply saying yes, we want this position and yes, this is the the salary. So again, you're not really approving the job description. You're just approving the position and the salary.
>> I agree with that. >> So, do you want to talk about the salary of those two positions >> or how do you want to handle any of this? I I've been thinking about it and honestly
I feel like this goes back to the um purchasing agreement where maybe tableabling this for the new city manager to hire his team would be the best course of action and let them hire their communications manager and their
HR director. you know, they might have contacts somewhere else, but I again, I think it would be best to since the positions are open anyways, that the new city manager could hire their team, be part of the process, see who they're
hiring, and move forward from there. >> I agree with that. Commissioners, >> I I'd like to see this entire topic tabled until we have a city manager and have that new city manager part of the discussion. I would also like to see it tabled till
>> items further >> 6A and 6B to be tabled. >> Yes. >> Yes. >> Do we have any public comment? >> Um Chief just as long as they are on as positions to
be filled. >> Yes. >> Yeah, that's it. Okay. I think that's a great idea. >> Yes. Next on >> at the commission uh regular meeting later this evening, you can vote to approve the position and then the salary can be negotiated. >> Correct.
>> So just like the table that whole discussion. >> Okay, that's fair too. >> I I strong I feel strongly we need HR and I feel strongly that we need a communications manager. >> So you can vote to just the position later. >> The city manager can fill those roles.
>> Okay. But we're having are we having the discussion during the workshop or you going to have the discussion at the at the BOC meeting, the regular meeting? >> No, you can have it now. >> Okay. Um I've had discussion um with Megan and with Karen and they um
Megan they they it's a joint responsibility now. Um Megan does the on onboarding and uh Karen does the um the benefits. Um Karen is she kind of
she enjoys doing the benefits as part of payroll because then she doesn't have to rely on someone else getting her updated information. Um it's not a burden. We have at my understanding
um two employees that are certified. Um Karen being one of them, she would have to get hers renewed. Not sure. She's not interested in the portion that um Megan is doing. That being said, she
is a she's she wouldn't say no, but that's that's not that's not what I'm suggesting. My suggestion is that we wait until we have a city manager and he determine what's needed and what's not. Not that
as a board I think we're overstepping our the charter and saying that we need these positions and um and being filled. I think that's a that's an operations role and uh the city manager, whoever that might be,
would have um the influence on whether what's needed or what's not. So for us to to just say we are definitely going to fill these positions that these are going to be open positions, I I I don't agree with that. So my point is they are two
positions that have been on our roster for employment and those positions should be actively open positions that the city manager coming in can fill. That's all I'm saying. They we should not be dictating whether or
not the city manager hires an information officer, communications manager or a HR person manager. Those are already two positions in this city that should be filled and the city manager should fill them under their
guise. We're not at we're not making new positions. As long as the positions are are already in place, then it's up to the city manager to hire those and fill those positions. >> Um, I'm not sure 100% if the HR director
position is in there. I know there's HR. I don't know if the director is actually in there. >> When I say HR, it could be manager director. I I'm using that. I just >> So, there's a HR position. So, that we can fill that. And then um our last PIO
slashcommunications manager was Kurt Cresser. That was a few years ago. I'm not sure if that's still considered an open position or if it's out of the if it's in the budget. >> It is in our budget to fill that position. >> I can say let's table this and let the new city manager hire his two
individuals. >> Budgeted full-time equivalent positions by department. Um, human resources is not is not in the 2025 as it was at a 043 position. Um,
on 23 and 24 and a.5 position on fiscal year 21 and 22. Um, this is based on the Excel spreadsheet that Andrew Laughlin prepared for all of us. I don't see a position.
Let's see. community development. Um there that is a 5.75. I don't know what the breakdown is on that. That would something that I would have to be understand. But in 2019 we had 69
full-time employees. 2025 we have 84.3. The city hasn't grown. Why do we have so many more employees? Why are we looking at adding two more? Let's get a city manager in
here and make these decisions together with a professional. That's my point. I don't think we should add any full-time positions from the board. I think the city manager needs to be part of that decision how he
wants to or he or she um wants wants to run the city. I I don't want to put handcuffs on them for her. >> Can I ask Can I ask Andrew um I I read
the same thing. Am I Am I misreading it? Are neither one of those uh funded full-time currently in our budget >> for the 2026 budget in the city manager's office? We have a broadcast, no, excuse me, a public information
officer. We do not have an HR director budgeted. I believe we started circulating that idea around maybe September, early October. And after the budget was largely formalized, and I think I made the
comment, if we do want to go down that path, we can propose a budget amendment during 2026 to formally budget for that position. So, right now we do have the public information officer budgeted the HR director. Not as to vice mayor Kerr's
question on history in HR. We had a part-time HR director Sean Lily who I believe started I don't know 2022 2023 and then uh ended employment around that 2023 or early 2024 time frame. So that's
where you saw that fractional uh FTE in the HR department. That was the last HR specific hire that we had. >> So, do I understand correctly that we do have a information person budgeted for full-time? >> We do because that we had a May workshop
that was devoted to personnel if I'm not mistaken and that was brought up for that to have a public information officer given the events of the hurricane and other factors that that seemed to have some resounding support from the commission. I included that in
the budget. Um the HR director position didn't really surface until later in the fall. >> Thank you. So, uh from my perspective, I'm I'm glad to hear about the communications director. I'm because I've heard uh reports reports, residents
telling me about inaccuracies in our website. And that's not a judgment on anybody. It's because it's being done by multiple people. Uh and we've, you know, little by little updating, but that's through no fault of theirs. if it was all in one place. Good. I'm glad to hear that. Human resources, we may not have
grown in population, but we I feel like we've grown as far as uh a tourist industry, and we we we need to be able to service everyone efficiently. So, my opinion would be we create those positions full-time and then let the
city manager hire for those positions or be involved in it. So just for clarity, um the city manager's assistant is HR. So when we had the HR person, those duties were rolled to the city manager's
assistant. If I recall correctly, I could be wrong, she got a additional workload and a raise that went along with that. So, she is assistant to the city manager,HR. And
those are two different skill sets even. I I mean, I feel like we need HR. I think we're big enough. I think that it's another topic that I've had a lot of conversations with um other businesses on other cities and you I
think that there's maybe not a realization of what an HR person does, but they do much more than just bring people on. Um so I'm in favor of filling both positions. I'm also equally in favor to
allow the incoming city manager to hire those two positions. I think that chief is right. It would be most appropriate for them to fill those positions with someone that they interview and hire. >> And sorry, just one more thing. Our our civil service committee commission has
strongly encouraged us to have a full-time human resources. >> Yes, they have. >> Okay. So, >> yes, I'm in favor of both positions. Um, I'm also in favor of once we get the permanent city manager
in, we can we can discuss those positions. I I do believe that HR position is very important to a city this size. Um, conflict resolution, open door policies. um they're the ones that go out there
and in the field and talk to the employees or if an employee has an issue. They know they can go talk to the HR director. So like we've already just talked about this. So I'm in favor of tableabling this until we get our new
city manager. Thank you. I'm in favor of tableabling the whole thing as per vice mayor and uh let the city manager chime into this decision. Whether we need an HR director, whether whatever we need, I think we should wait.
>> Okay. Do we have any public comment? Next on the agenda is the John's Pass Village Committee. >> Hey, mayor and commission, I will turn this over to you. So essentially this is looking to um uh bring back the John's
Pass Merchants Association. Um depending on what you would like to call it, whether it's like the similar to the civil service commission, there's a process to get that under the city's umbrella. If it's simply an association and have discussions, monthly discussions or whatnot, that I think
that would be the easier lift. But again, I'll present this to the board for discussion. So I started this discussion so I'll start the conversation. Um, I've been attending the John's Pass Merchant Associate or John's Pass
Merchant meetings that they have once a month. And from attending the meetings and just being out in the community and the lift that is down at John's Pass and all the events that go on and the
merchants wanting to be involved in all of that. When I was in one of the meetings, they were discussing bringing back the Merchants Association, which is a nonfor-profit. And a nonforprofit has a lot of
associated fees that go along with it. And if their goal is to fund the things that they need to do down there and work with the city, a greater use of their money would not be paying for insurance for a nonforprofit. And in that meeting
that day, um, of course I didn't know this, but the one of the chambers brought up that if they formed the nonprofit, they would need insurance. So the pricing communication is an involvement is what
they want. I felt like a good option for the city and for the merchants would be a committee. Not a commission, but a committee. um not unlike when we had a budget committee. We used to have a budget committee that had residents on
it. I served it's the first thing I did in the city as a volunteer was served on the budget committee. We met once a month budget season. It was more times and we were a committee that came together. Um at that time the finance
director would attend. Uh very often the city manager would be there and then uh sometimes commissioners would show up to not participate but to listen. And I felt like and I do feel like a
committee would give the merchants an opportunity to really have an open dialogue with the city to talk about all these things. I think that sometimes misinformation or miscommunication happens and it would be a quick way to
resolve it and allow the city staff that is involved in what goes on down there to participate in scheduled conversations with the with the merchants. I envisioned it
personally as being a committee that was comprised of merchants um possibly a resident or two and then a representative from our two chambers. So we have two chambers that represent the beaches and they I'm pretty certain I
can speak that they would both like to be involved in that. And with that, I think that based on um you know, we've got the seafood festival and there are lots of resources that the that the merchants can provide to the city and to
the staff in assisting in that and it would I feel like it would help build a stronger better relationship, but not as a not as a commission, as a committee. Now, my understanding was that uh attorney Tras might have some
guidance to us on forming a committee and what the city would be required to do or not do. >> Well, first of all, I want to caution you on the money aspect of it. Um, and Andrew is not here to step in to talk to you about that, but as for committee
itself, the way you establish a committee is by resolution. What what the lawyers call an enabling resolution. And the resolution would provide who can be a member, how many members are going to be, what the quorum would be for meetings, when the meetings will be held, what rules of procedure will they
use, what is the you know what is the role and responsibilities. Um so that you would assign the committee members their actual role and it's not just a meeting where they come and discuss what's going on in John's Pass Village every month. So there would
actually be some direction to the committee as to what their role would be. That resolution obviously would be adopted by the commission. Um so in order for you to move forward with that, if you're interested in doing that, I'm obviously going to need direction as to
uh what you would like in it. We could bring it back to you in a draft form and we can discuss it at that point. But that's what it would take to create the committee. But I would keep yourselves separate and apart from any business aspect of what's going on in John's Pass Village. That's that's the their
businesses. So, and I really caution you on taking on any type of financial responsibility for the merchants association. >> That was my point. >> It's not a public purpose, >> right? No, that was my point was that they were going to have to pay dues to be able to pay for insurance. This
wouldn't be a due oriented thing. They would just be a whomever was appointed would be a part of that committee. There'd be no money involved in it. They would be part of the committee. They would help to give some direction to be a part of to be a part of what's going
on. John's passes. I mean, it is the draw to the city. We need to have better communication and more buy in not just from the merchants, but from us as a city, as a commission as well and staff. >> Uh the reason I bring up the money because you led the conversation with
there's a lot of things going down there. There's a seafood festival. There's lots of events, you know. >> Well, the city runs the events, but they're running the events without I'm not going to say with no input because that that's not what I'm saying, but the merchants I it's my understanding
they would like to have some more involvement and I'd like to create a path towards that. So the committee then you don't want the committee to be making decisions on any budgetary items that will eventually uh be decided by you. So it would be more or less an
advisory type committee and they would not have any specific um capabilities to direct city staff or city funding to do anything. >> Correct. >> Right. >> Correct. Can I ask um why you would need a nonprofit association
if this up until now the city hasn't been involved and and they've had nonprofit association that costs money is what I'm hearing. Why would >> quite a number of years I don't think >> what what advantage does having a nonprofit association have versus just having um a membership
anyone that has a uh business interest in John's Pass Village able to meet every every other Tuesday or whatever uh on a regular basis to discuss opportunities or I'm I'm missing something. >> Yeah. No. So, do you want to open it for public comment?
>> Sure. Let's open it for public comment because I think you'll get some information out of the public that's here today to speak. >> Okay. Yeah. Maybe I have some specific questions. >> Yeah. Do we have any public comment? >> Not sure how to turn this thing on. It's
already on. Uh so, uh thank you for the opportunity to speak. Uh personally, I think it always helps to start with a goal, right? Uh, I think the goal here, at least in my mind, and I'll let other business owners and interested parties speak to their their specific goals, but
to me, um, my family's been a part of John's past for many, many years, and my father has, uh, preached, uh, and, uh, give dissertations many a time about why it's important to have some sort of John's Pass Village Association. uh my
father, my aunts, my uh my whole entire family has been involved in different iterations of John's Pass Village Merchants Association, John's Pass Village Association. The names have changed, the associations changed, the nonprofits have changed, and through the years, uh things John's Pass goes in
waves, right? Everything is cyclical. You get people really involved. We have a lot of meetings and we're talking a lot. The unity is really good. And then we get busy and things get happen and all of a sudden there's no meetings, no one's talking. Then all of a sudden someone comes in and gets things together and we go through these waves
and it's really tiring. And a lot of times what'll end up happening is someone gets stuck in the president's spot and they're left running all these things and they're left making decisions and then other people are upset like why are they doing all this behind closed
doors and we have all this drama and then the drama makes people not talk and we have these issues that keep coming up in my mind. What I how I've been approaching it with it started with final Fridays. We started having meetings every month about final Fridays and we just got together informal
setting just kind of wrapped it out. Hey, this is what we're thinking. This is what's coming up. Uh Jay attended many of those. Uh and I appreciate his time and input. Now, uh our new iteration, uh Mayor Brooks has been attending too along with Jay. So, we already have city involvement. So, for
me, I think potentially uh I mean, no offense by this, maybe we're overthinking a little bit, maybe jumping to some sort of formal setting. Maybe we don't need a formal setting. Uh I've had conversations with some of you uh up here and maybe more of an informal
setting uh starting out uh works where we just meet. What the my goal is again starting with the goal is we need some sort of continuity. That has been a big problem right now. Now, if you Google John's Pass Village, there's six, eight,
10 different websites. Just at our last meeting, two different people brought up, oh, I got a website. I got a website. There's 16 different John's Pass Village uh Facebook pages and Instagrams. There's no centralized communication that has continuity. And what I would like to see personally is
some setting in which John's Pass Village business owners, managers, maybe even some residents who are interested, you guys, city staff, we can all come together. We can have continuity. Continuity in a website, continuity in a social media appearance, communication
between the city leadership, city staff and business and residents. And then also moving forward, we can promote better unity. and in unity we all succeed. A rising tide raises all boats, right? And I think that's the goal here is a lot of times we're all working on
our own things. We get tunnel vision and we get in these silos and we're doing the same thing. Our goals are the same, promoting the area, promoting John's Pass, getting visitors here. Let's work together and let's promote some way that we can all come together and have that continuity, have that resource, and
people can Wayne in and out of that. But this involving the city my the benefit in my mind is you guys maybe it's a committee advisory board whatever uh uh someone smarter than me suggests uh but it's something that can house the
logistics and the admin side of it and I think that's what I'm asking the city for is some way that you guys can help us to make sure as businesses move in and out as businesses are involved or not involved that we have some sort of steady
guiding light. And to me, that could be the city. And then your involvement or your budgetary concern would be just simply allowing us the space, allowing us the opportunity, and providing that continuity. as you guys move in in and off the commission, as businesses moving
in and out of John's pass, that community or that communication line stays there, that uh open resource stays there, and we can all work to continue to promote the goal, which is more communication, better events, and John's Pass. I mean, granted, you guys are
voted in here by residents, and residents are your main constituents, but John's Pass is the reason that the millage rate in MadiRaa Beach is so low. John's Pass attracts a lot of people here to park and and provide revenue to the city. So, I see you guys as having
stakeholder conflicts, right, of residents and business owners. And we're here to help you guys succeed and bring more money to the city. And I think there's a lot of things we can do to better that and make that even uh smoother in the future. And that's what I would like to see. How that looks, I
don't exactly know and I'm not here to dictate that to you. But I think there's a lot of paths forward here for success. Thank you, Dylan. So, >> can I >> That's what I meant. >> Can I ask some questions of Captain Hubard? >> Are you okay with that? >> I would love that.
>> So, the John's Best Village uh merchants association exists. >> No, >> it does not. >> It did exist. There was a John's I don't remember the name specifically off the top of my head, but it was listed on Sunbiz, was a nonprofit. It is now not active on Sunbiz and cannot be
reinstated. >> Cannot. No, >> I think though that what >> is is is there some requirement of businesses on John's Pass Village to be a part of that? >> So, your question earlier before I came
up here was why do you need a nonprofit? There was there was things that the John's Pass Village Association as a non as an entity and as a business nonprofit was doing and one was running the Seafood Fest and the Seafood Fest was run by the John's Pass Village
Association and the goal of that was to make money and that money was then used to advertise John's Pass and bring more visitors here. The other thing we were doing as an association is we were getting business owners to get involved on our directory. We were charging money for that directory and then using that
money to then uh distribute that directory at trade show and events. Nowadays that directory is kind of changed path. We were working with Chuck Ray attended our last meeting from CJ Publishers and he's willing to move forward. All we need to do is individual businesses get with him. Um we're not
running the seafood fest anymore. The city is. So now that is off our plate as well. Now, we would like to be more involved with Seafood Festival and uh and Jay and the city does a great job. I'm not saying he doesn't. I'm saying that we would like to come to the table
and again, as I've been saying, communication uh if we have more frequent meetings, if that door opens, then by working together, I think we can all uh make that more successful. So, I think you said uh Jay and Mayor Brooks
have been coming to me for of what organization meetings have they been coming to? >> Informal just been sending out emails. A couple business owners got together and we started to try to have meetings and we've been sending out emails. Hey, we're meeting the second Tuesday of every month at 9:30 at Skully's. We've
done that three times and our turnout has been really good. And now we're on the upswing. Uh as I mentioned before, people getting involved, people showing up. We want to continue that momentum. What what do you think would how how would a this group uh prevent other businesses that didn't have buyin to
still publish their own website and call it John's best uh village website? What would do you think it would discourage that or would it encourage them all to come in? What what would be >> in my opinion once we got started I mean we are started now right? we're doing these informal things and whether or not this moves forward, we're going to still
try to do something. But I I think if this moves forward, we have that continuity and that communication with the city, which I think is important. >> Um, and then to answer your question, then we're going to go to other businesses and keep uh hammering home that, hey, come on, join this meeting
and try to get people involved. But it's sometimes hard to get people to show up to things, right? So, we've had that challenge of just getting people to show up and I think we'll continue to have that challenge. Uh, but I think moving along with the city is going to help uh
break down some of these silos and help improve communication and uh I think it's a beneficial thing moving forward. And you feel by involving a city representative or the city in some way that it'll make it have a a more official uh appeal to business owners
and that they might come together for a single message and buy into a website something like that. Is that was that what your goal is? >> I think business owners could uh involving the city doesn't necessarily entice more business owners to be involved. Maybe it does. I don't know.
Uh but I think involving the city to me at least in my personal perspective if you're asking me I think what that does is improve communication communications between us. We've we've had in in the recent past a breakdown with the city leadership and city staff because of the
issues we faced with the previous city manager. Now we have a opportunity as this new city manager comes on. If we have some sort of city committee advisory panel, informal meeting set up, then this new city commission or new city manager comes in and they can be a
part of this conversation. And I would love to be able to work more closely as a business group with that city manager and uh further uh reach our goals of promoting John's Pass, promoting MadiRaa Beach, getting more visitors here,
getting you more parking revenue and have better events that are more attended. Do do you think that you and the other businesses would like to take over the bulk of the seafood festival or or are you satisfied that the city would run it with input from uh Burton
businesses? >> Putting me on the spot on that question. I didn't mean to. >> No, no, no, no. I appreciate it and I appreciate the opportunity to speak on it. Personally, I think the city does a great job and personally I I don't have the time nor the bandwidth and nor do I
envy what Jay has to go through with uh the seafood fest. So, I I personally think that we could just help uh facilitate those conversations, help advertise it. Uh I think we've already had conversations just at this last meeting about better ways to in and use
our business networks to help amplify the message. And I've had conversations with your contractor Jeremiah uh in depth at the last seafood festival was h how can we better work together on this next seafood festival to amplify those messages. >> So So I don't mean to keep interrupting. I just want to make sure I what I think
I hear Mayor Brooks and you saying is that you'd like to see the meetings housed here as a city sponsored meeting event and invite uh business uh merchants to attend. Is that what you're
suggesting? open to uh anything uh personally, but >> what I wanted or what I saw in to get the conversation started is the need for a committee for accountability.
So in this week's meeting um and this and I don't mean accountability in a derogatory sense. I mean account accountability in a good way to follow through to carry on. There were several topics of discussion that came up in the meeting that were misinformation.
And if we were having a meeting, it would be more formalized by the city where that misinformation might not be flowing. I think the benefit for recreation for Jay and all of what he does, another
thing that came up was sponsorship of one of the items that the city pays for for the seafood festival. I think that when you've got the businesses and they're bought in to that conversation and you're planning and the business says, "Well, I can get a
sponsor for the beer tent. I can get a sponsor for the Pepsi. I can get a sponsor for the stage, the entertainment, the jolly trolley, the water taxi, the whatever." Then when you look at what we spend to have the
seafood festival, maybe we wouldn't spi spend as much and we'd have more profit where that profit then could go back into the city's budget for needed items in John's pass for
the city to put that money back into advertising for the city to make a profit on whatever to pay for Final Friday, right? That's what I That's my And I mean, I think I've been pretty vocal for the last two years about
wanting to see the Seafood Festival turn a profit. And I believe we should be leveraging every business in John's Pass to utilize their contacts and what they can bring to the table because every little bit
helps. That's my opinion. I'm not saying that is what it is, but I've listened in the meetings and they're willing >> and they So, how can we and I do think staff does a great job and it is a lot of work to put on the seafood festival,
but let's use our partners, let's use our community, let's use our chambers, utilize what is right there for us so that we can all be better and maybe not have to have such a heavy lift on something and at the same time
benefit all of the merchants in John's Pass and create better relations >> and and we want to be leveraged, right? We want to be a part of the conversation. I know I'm guilty as a business owner. I get pulled a million different directions and uh it's very difficult to stay on top of things. If we have these meetings and these
conversations are going on, I'm reminded of things of, hey, we got Village Friday coming up this week. We need to do a post and help promote that. or hey uh the trolley for example was a conversation in our last meeting Jay brought up because we all said hey this last seafood fest it was really cool the
free parking the free trolley that was awesome it worked out really really well it was a great idea it it flowed well it was smooth and Jay mentioned hey that was $18,000 in cost to the city and it I think personally my quick response to that was hey we we could get that
sponsored free trolley brought to you by X business right um so those are the things that we could help the city do. And those are the conversations that that will happen if we have these uh if we have this continuity, this this unity, this communication, and that's
what I want to get out of this. >> I think I'm just trying to get a vision in my head of what would would suit this. I mean, I think a collaboration between the city and the merchants of Johns Village is very important. I think we need to I think I
appreciate you answering those questions. I think you've addressed my questions, concerns. I don't I don't know about the rest of the board. >> I I have a comment. Um I've attended um and it hasn't been for quite some time, but um monthly meetings. I believe the
Tampa Bay Beaches Chamber would have it here um and it would be for business discussion and we'd have a few two or three different businesses from John's Pass here and it was more of a learning session for me. what what are the topics
coming on? Um have you had any you know reach to the chambers uh to be a part of what you're trying to pull together and are they participating? >> Yes, we've had three meetings as I mentioned and each of those three meetings were attended by both chambers
and both chambers are here tonight to speak in >> We have both chambers. We have uh the city Jay is showing up. Um, I'm trying to get a handle on what's what else is needed because now you you're on a roll. >> You have a set time whether that's once
a month or twice a month or every week. I don't know what that schedule is and that's publicized throughout the businesses. >> Yeah. Um, as long as Jay is committed to being there to be the representative for the city, more to listen and to bring
things back to the chamber or I mean to the to the board if if needed or bring back to the city manager if needed, how we can help each other uh to make sure that John's Pass Village is everything it can be. I'm trying to figure out what
else is really needed. Do we you know do you you don't really need a nonprofit. you just need everyone's attention um to come together that it's >> you know and I I whether the city sets up a committee and goes through
>> legal to do that or to set up a nonprofit I don't think you need all I mean this from the outside looking in I'm not part part of your conversation >> you don't need a nonprofit >> but yeah I I don't think we need a nonprofit for me I think moving forward what we need is John's past businesses
don't necessarily want to uh all come together every month. They they there's been a big outspoken thing. John's Pass Village Association back when it was an official association, what used to happen is the board of nine or 12 or 15
active, okay, uh involved people would meet monthly and the actual Johns Pass Village Association, the bigger group would meet quarterly. And so that's what we would like to try to get to, but we can't form a board or have any sort of path forward to that that small group
without having some sort of official capacity, right? Some sort of uniformity or uh I guess we could do something informal, but what we're trying to get to and what I'd like to see is some sort of set path to move forward and that unity. Um and I think to answer your
question is if we move forward with some sort of city committee or advisory panel then we have a small group of active involved people that are committed and that small group can meet with city leadership and city staff more frequently and then we can report back to that bigger group via email via
updates and then have our quarterly meetings and that that communication flow is I think improved greatly and then with that comes a little bit more of a official capacity and I think uh a a better path forward
>> accountability. >> Okay. I'm just trying to >> I understand >> you know why >> and I and there's a lot of people here that want to speak to it too that might go oriented. Uh >> this is how our workshops get. It's not it's a number >> but we don't normally it's a
conversation audience and I appreciate >> so this is this having a conversation with the audience isn't what we really do. It's to have the the comments and then we discuss it. So, but thank you Dylan for standing up and giving information. >> Do we have any additional public
comment? >> Does anybody have any questions regarding the I I think that um I'm Jill Dunovan. I'm from the Penellis Beaches Chamber. I think that if we look at John's Pass as if it is one large business, we can all agree it's the largest business that we have in Penllis
County. That it's in the city of MadiRaa Beach. I think it makes perfect sense to have a to have consistent city personnel moving forward um be a part of however this association organization this committee
is formed. Um I think that's all I think the pass is looking for is just to know that we will moving forward years to come always know that we will have you know a meeting at this time once a month whatever the you know however that is
decided but we will always have somebody from the rec center or somebody from the city there I think that's >> no we cannot do this I don't want to we can't do let them speak and then we'll have a conversation we can't get into the conversation okay what you can do is reach out to them after the meeting if
you want some clarity. Otherwise, we're going to be here all night. Yes. With Q&A. >> Well, and I just wanted to also say that of course you guys have complete support of both the chambers. >> Yes. >> Could could y'all reach out to me from my email address on the website so I can
come out and reach find you. >> How you doing? Randy Espond with Sunpubs. Uh Caddy's Scullies Mad Beach Cantina. Um, I'm not as brave as Dylan, so I did write down uh some notes here and I have a little bit to say off my chest as well. But, um, you know, I'm
here tonight to ask for your support in creating the John's Pass Village Committee, a formal collaborative partnership between our local businesses, the residents, and the city of Mader Beach. Um, the mission would be to enhance the visibility and visitor experience in John's Pass Village. Um,
as we know, John's Pass drives tourism, generates tax revenue, provides job, but most importantly, showcases a charm that brings visitors from all over. All right. Yet, despite its importance, um, the area has lacked a unified voice. Um, one that can represent business owners,
residents, um, it can coordinate events, uh, work handinand with the city to keep Jaws Pass thriving. I think that's what's missing. A dedicated committee would provide that voice. It would serve as a structured liaison between merchants, restaurants, and city
officials, aligning efforts rather than duplicating them. Um, through regular communication and joint planning, the committee would work alongside city staff to increase event attendance and tourism spending throughout the year, not just during peak season. Improve
city efficiency by streamlining communication through a single organized partner. Coordinate marketing and branding efforts. support local causes and strengthen community pride and preserve the unique identity of John's Pass. Um enhancing
public safety and cleanliness through coord uh coordinated efforts. Simply put, a stronger John's Pass means a stronger Madira Beach. Um tonight, I'm asking the council to support and draw out a path forward for the forming of this partnership committee. Uh together we can make John's Pass not just a
tourist attraction but a year-round showcase for what makes Madira Beach special. The small businesses, the local spirit, and the coastal charm. I think from sitting at a lot of these meetings, I've only been in um involved in John's past in about 5 years. And that eb and flow that Dylan has talked about is
apparent in even that short period of time. Uh you know, you have people that come in, they get very involved, everyone gets excited about it, but then it all falls by the wayside. Uh what I think the committee should be is a select few whether it's be business owners um residents you know or city
officials and whose goal is to create events like Seafood Fest more often so that's just not once a year um and create more revenue in that area create more traffic in that area make John's Pass better. I think John's Pass, I
think a lot of people will agree with me, you know, it's it's kind of I don't know if forgotten is the right word, but it hasn't been enhanced. It hasn't been improved, and it it needs a lot of love. Um, for it being such a big tourist attraction, John's Pass should have
monthly events that, you know, draw from downtown St. Pete and other uh cities. It should have these large events four or five times a year like the Seafood Fest, but it's not doing that. And I think we need a group that is fully committed to doing that on a weekly
monthly basis. Commun uh communicating that to the the businesses in John's Pass of what's occurring uh marketing that to to the residents and working with the city officials to you know have one common goal. So that's what I see the uh committee being. Thank you.
>> Thank you. Do we have any additional public comment >> already, but now it's kind of out the window with all the other discussions? Uh, mayor commission. Uh, my name is Denise Mloud and I am a board member for the Tampa Bay Beach's Chamber of
Commerce. Um, and on behalf of the Tampa Bay Beaches com uh Tampa Bay Beach's Chamber of Commerce, all of us are here tonight to support not only our members in John's Pass, but your businesses in John's Pass in the creation of what I'm
thinking is going to be the John's Pass Village Committee, possibly name. Um, a lot of uh effort has gone into this and a lot of thought and we just want you to know that the Tampa Bay Beaches Chamber is standing ready to not only support
but partner with the city, with our businesses, and with our fellow chamber to make this a success because at the end of the day, that's what we want. We want John's Pass Village to be a success. And it's going to take all of
us to do it. and we just want you to know that we are here and and we're ready and we look forward to working with you to see how we can make it happen. Grateful for your uh consideration. >> Thank you. >> Thank you very much. >> Can I make a suggestion?
>> Yes. How about um moving forward from this meeting, myself, Jay, Megan Powers, we get together, we get with Dylan and the current committee, >> formulate a game plan, and then we can bring it back to the board and then because even if you approve to do it
now, we we'll still have to do that for for attorney Trina. >> Yes. So, I don't think we're approving anything tonight other than just discussing how the commission feels about a committee. I obviously feel very strongly about it. I think it would be of great benefit to Jay. I think it
would be great asset to the John's Pass Village. Um I have had many people ask me why we can't do the seafood festival multiple times a year. Why do we only do it once? Why couldn't we at least do it twice? And I've said
to them, it's a lot of work. But with a joint partnership, the work wouldn't be as much of a heavy lift. So I think that's a great idea. Chief, if the commission is
agrees that a a committee would be favorable, then let the chief and Jay and some representatives from >> both chambers >> both chambers and the and the pass >> and then bring us something back.
Attorney Ch, >> I I just want to remind you that when you have a committee, all meetings have to be open to the public. >> Yes. >> Your city clerk will have to be here to take minutes. Minutes will have to be drafted at every single meeting. And so, and if you have additional staff, like a
staff liaison, the city manager or somebody else, that obviously is additional staff time and cost to the city. So, it's just not a matter of having a meeting. There are there legal obligations that we would have to meet if we have this committee >> or just a committee >> for just a committee. Correct.
>> When we did the budget committee, >> it would have been a public meeting open to the public. >> It was always public, but >> okay. I mean, I don't I >> I would be in favor of you bringing back to us something. If a committee would
make it a little more difficult to to form, then we can figure out a name because I think that the intent is just to have the city and or John's past village merchants be able to sit in the same room together,
>> some consistent accountability >> and some open-minded thinking. >> That's the intent regardless of what it's called. >> Yes. >> I could just make one more comment. Uh, the reason I keep asking questions is because I I I love all the I've seen
some great goals, some great missions. It's a it's all big picture thinking, right? I I like to find out where do they meet, what time do they meet, who runs the meeting, who's accountable for decision made. >> Too early to do. >> Too early for that. That's what they need.
>> I thought that's what I'm trying to find out, right? And in my mind, up in the big picture, I feel that it's the merchants who already have something. let's have official representation to what they already have rather than we create something and they send people to us. I mean, I don't know uh if if that's
what they I'm not I'm still not sure if that's what they're looking for. >> That's an option as well, you know, >> and then we don't and then we're not an official committee, but we have official representation at an existing group. So I think the best path forward in my opinion would be let the chief Jay,
the pass and the chamber, let them get together, let them hammer something out that everyone can agree on and then bring it back to us to vote on it. I I feel confident that that can happen.
>> So Mayor, I have a question. I'm sorry. Um I'm definitely in favor of the committee, no doubt. And um John's pass is the biggest tourism draw. Okay. Now, now what about other parts of the city that may be a part of similar similar
committee? You know, for instance, district 4, we have a lot of businesses in here that may want to be a part of a committee. So, are we just looking at John's pass committee or are we looking at a bigger picture? >> I think we're just looking at John's Pass
>> for now. for now. John's Pass is unique to Penllis County. It's unique to the whole west coast of Florida. >> And will it be limited the members would be limited to a certain geographic area? >> I think that's what we have to let them decide and bring it back to us.
>> Yeah. because I fe I feel very confident in the meetings that I've attended that um the the participants that are showing up for those meetings, they have their pulse on what that what they need and they tend to in my opinion be in
agreement with one another. They're all in the same boat. [Laughter] And I think that if we hand this over to the chief and let him organize a meeting and get them all in the same room and
have a discussion, I think they can come up with what we really need. Um >> I I totally agree. I was just concerned about other parts of the city that may be >> saying or asking the same question. What about us that >> So there's no other place in the city that has as many businesses as John's
past does centered in one place that's based on a tourist destination. >> Okay. Right. It's a great it's a great win-win for the for the city and for John's Pass as well. Um, and let's not overthink this. Let's just
start at the beginning and then and grow from there and allow ourselves to u get with the city manager and and collaborate with John's Pass and the city uh each chamber and uh and go from
there. I think it's a great win-win and let's, you know, let's just not overthink it and let's just get it started. Thank you. >> If I might to close, I I really like Commissioner Taglerini's comments. It's up to the It's up to the
businesses to pull together the meeting and it's up for the city to make a commitment to attend and be a part of that. But, um, that's that's where I'd like to see it. And that way it can be informal, but
have all the everything that the city can offer in um, support and coordination to make John's Pass Village the best they can be, including bringing um,
uh, Visit St. Pete, Clearwater, and the funds that they that they have from the from the tourism to benefit um John's Pass Village. So, you know, having the city support might might help with that. >> Okay. Chief, if you could have that
conversation and then bring it back to us, that would be great. >> Thank you. Next on the agenda is Community Development Ordinance 2025-20, Certified Recovery Residences. Good evening. Uh, this was, uh, drafted by, um, attorney Tom Tras as part of a
Senate bill, one of the Senate bills recently required it to be added to our LDRs. So, um, Trust was nice enough to draft the ordinance and send it to us. It's basically just putting this into our code because we didn't historically have it. So, we've had to add a definition for it. That way, it isn't is
in our code. any type resource like this would have to follow all the other land development regulations and anything like that. >> So TR can probably speak more to it than >> Yeah. So so this isn't something that we're just doing. This is a legal requirement. There was a the Senate bill
that passed Senate Bill 954 the pass this legislative session that just finished um earlier this year and they adopted a new provision in Florida statute 397.487 487. And I'm just going to read the what it says. By January
1st, 2026, the governing body of each county or municipality shall adopt an ordinance establishing procedures for the review and approval of certified recovery residences within its jurisdiction. The ordinance must include a process for requesting reasonable accommodations for any local land use
regulation that serves to prohibit the establishment of a certified recovery residence. We've drafted this um provision that would appear in article six under supplemental district regulations of your code. It sets forth
the requirements that are were required to adopt. Um, and we did add two additional technical um, additions to um, the reasonable accommodations provision requiring that when someone
applies for one of these homes that they provide us with a number of things including providing us with a survey of the property. Another technical requirement would be a scaled down drawing showing all proposed development on the site, the structures, the landscaping, fencing, and the like. Um,
so those aren't actually in the statute, but the statute allows us to add additional technical uh requirements, so we've added those. So, um, again, this is just another mandate that's been passed down to the city. Um, and, um,
and I'm asking for this ordinance to be considered to be adopted to be in compliance with that Senate Bill 954. >> Do we have any public comment? >> No, because the room got cleared. Commissioners, do you have any questions or comments?
>> No questions. >> I have questions. >> You have questions? >> Yes. Um, I understand that it's being pushed down from the state, so we don't have a whole lot. I just want to understand the way I was reading this. Um, if I'm
going to get if a certified recovery residence is applied for, then they would circumvent the existing code in that for that property. Is that >> No, they would have to meet all your uh
land development code regulations. However, if they needed some type of reasonable accommodation, in other words, for example, you know, a height limitation, a setback, um you know, specific provisions in our land development code that they're asking you
basically to allow for a variance of those uh regulations. They would be able to ask through this process. Doesn't necessarily mean that you would grant it, but this gives them a process in which to have it considered. So, we would not have to accept it.
That's what you're saying. They could they could request it, but we >> And um I will tell you it specifically provides in the ordinance that you have the ability to deny the request. Um and that's on page 65 of the packet. >> Okay. >> Yeah.
>> I'm not so much thinking about the structure, the physical structure that would be built. I'm more thinking about um rental. And whether you call it rental or not, it would be short-term
residency in on a property that you may have a three-month residency requirement or a six-month residency requirement. Would this circumvent any of that? >> So, the answer to the question is is that this is like a residential home.
This just be like you having five extra people in your house. So they're put there um as a direct result of the program that they've been enlisted in. And so it's not a matter of them renting a room, >> right? And that's that's my that's my point, right?
>> So anywhere in our community where you have a six-month rental requirement, even you have the same same effect, same input. You're going to have people coming in and coming out that are that may only be there for a number of weeks
or a number of months. >> That's true. that be shorter than that sixmonth term. So, it's a way to disrupt the neighborhood and I'll just leave it at that. >> I I understand the issue, but >> are you saying that we could or could
not um >> approve that or not? Not not the state saying that we don't care what your rental periods are. We're going to if if somebody wants to put a home in your six-month restricted rental area and
you're going to have people in and out of that home as needed, >> you're going to have you're going to have one owner of that property and it's going to be someone who has received the the certificates that are issued by the
u by the state. They have to have certain credentiing. They have to have a residence administrator. So, it's basically you will have people that will be coming and going, but it'll just be as if you have a family member that stayed with you for four weeks or six weeks and then left. It's going to be
the same basic idea. It's a is a residential um home like a um what's the other home that um that we have in our code? Um >> it's not coming to me.
>> Yeah. >> Not boarding, but um I can't think of the name of the other type of residence that we have um in in the city, but this would be similar to the situation where you have a home for um people that for example
have a a disability of some sort, whether mental disability or physical disability that it's a group home. >> Okay, that's that's the term I'm >> just bring that out so that Okay, so it's your opinion. and we don't have any choice whether to prove it or we have.
>> So let let me give you my two cents on that. Um there's nothing in this in the statute other than it says you have to do this. There's nothing in the statute that says what the penalty is if you don't do it. But remember now this has been signed into law by the governor and
you know us lawyers we really don't know with the climate that we're in today whether if we don't follow this directive that there is going to be some penalty somewhere down the road uh whether it's funding not being provided to the city grants not being available
uh whether there are additional uh requirements that we'll have to meet at some subsequent legislation that's adopted we don't really know but I can tell you that, you know, there are some statutes that say that commissioners are going to if if they violate this particular statute, they're going to
have to pay $5,000 per every violation. You know, that type of thing. There's nothing like that in this in this statute. So, if you're asking me what are the penalties, I don't know what they are. We're directed to do this. If we don't do it, I really don't know what's going to happen, but I can just
surmise that it's not going to be good. So, Thank you, Tom. Um, so after the workshop, it'll go to planning commission and then come back to you guys um in a regular meeting for to vote on. >> Next on the agenda is the Kimley Horn
letter of agreement impact fee ordinance. >> Okay. Okay. So, in followup to our last meeting when we discussed the um impact fees, Kimley Horn had given us a proposal that included looking at our impact fees overall as well as looking at how we were charging our mobility in
light of the fact that we have a mobility line item in our impact fee as does Penllis County which we collect. So, the $5,000 we asked them just to separate that out to do that alone just to make sure that we are um to to review the cost and make sure we're not, you
know, taking that we should be collecting our own mobility versus just Penelis County's mobility and making sure if we're charging both that they're both feasible and accurate or if we need to remove ours then that's what we would do. This is strictly for the mobility aspect of it.
>> Do we have any public comment commissioners? I'd like to move forward with the agreement with Kimley Horn. Make sure we got all our eyes dotted and te's crossed. >> No comment.
>> I agree >> with that. >> Nothing. >> Regular meeting. Thank you. >> Next on the agenda is finance fiscal year 2025 budget amendment number two.
>> Great. Thank you. So, we did a mid-year budget amendment uh largely that stem from the results of the uh hurricane damage and repair and replacement of things. Uh so, we had a number of budgeted amendment items that we brought
to you around mid year. Uh for year end, we then did a review of all of our expenses um throughout the year compared to budget. Uh thought we'd be under budget in every department. Looks like in one. It was a very uh tight budget was information technology.
So at this time we're proposing an amendment uh to increase the information technology department budget because level of budgetary authority is at the fund and department level. So we cannot overspend uh any one particular department cannot
overspend its budget. So we're proposing this amendment to increase the um IT department budget. Um mainly there were some unexpected um expenses that we didn't budget for relating to the um purchase replacement
for uh laptops, computers um for the Windows 11 upgrade. Um I also provided in that exhibit A some budget versus actual comparison results for both revenues and expenses. Um and on the revenue side you've got
explanations for um certain anomalies and on the expense side you can see everything under budget except information technology um just over. So that's the budget amendment to then um clean up our our financials with with
respect to budgetary compliance um which the auditor will look at as part of the audit process. So by um approving a resolution um that will then um keep us within compliance. Address any questions if you have them.
>> Do we have any public comment commissioners? >> I agree with the uh staff recommendation. >> Thank you. Next on the agenda is resolution 2025-12, reimbursement of capital expenditures.
So we've discussed this one before. Um so this is a a reimbursement resolution. Um the the um purpose of which um to allow us to be reimbursement from the uh uh from proceeds for future uh tax
exempt or potential tax exempt financing um for any capital expenditures that we've already paid on the land purchase. So what we've incurred thus far is the $18 million. Um as we as I mentioned before, we we had available cash reserves
uh on hand in order to uh pay for that. um that land purchase. Um however, the the long-term intention is to issue debt and this allows us this gives us that opportunity to explore a tax exempt financing which would yield a a more
favorable interest rate for us. So we want to formalize that through a resolution to make that happen. As far as well how much how much debt um what does that structure look like? What is the term? I think a lot of that remains to be seen until we make a have
a better understanding and determination of the intended use of the of said property as well as what additional um potential capital expenditures we may incur. Um so we know what that total cost will look like. So still some unknowns on that. So I'm not in a huge
rush to try to issue a bank RFP. Um want to find out uh more as that as that uh information becomes available as to the intention. But for right now, this gives us that protection um to be able to pursue tax exempt financing in the
future for u the expenditures already incurred, which right now would be the 18 million. >> Do we have any public comment? Commissioners, any comments? Comments? Comments? >> N forward favor moving forward with the
resolution? >> I am as well. Thank you. Next on the agenda is the emergency bridge loan agreement and related documents. >> So, real quick on this one, uh if you recall, um post hurricane there was an
opportunity to uh engage with the Florida Department of Commerce and its emergency bridge loan program. We've had a couple meetings covering this and uh previously you all had given me direction in order to pursue
uh a loan and which is very advantageous given that it is a uh interestfree loan for a period of 10 years and it's a balloon payment at the end of the 10-year period. The amount loan is based on uh the total amount of both incurred
and future projected for the next year of revenue loss as a result of the um damage from the disaster. So, I put together a spreadsheet shared with you all on how I computed that both with the loss of property tax revenue for both
fiscal year 25 from the um the refunds submitted as well as fiscal year 2026 on the reduced val structure value of those um mostly residential properties um that suffered damage and then had a a market
value less than year before. So, that was a a big component of the revenue loss as well as uh parking revenues that suffered um building permit fees and some other sales and use taxes. The total of that that I calculated was 3,48,500.
Good news is we have gotten approved um by the Florida Department of Commerce for that. Um I submitted the our they provided loan documentation that you all see in your packet. Uh they were based on standard templates that went through
both city attorney review and our financial advisor and bond council review. Uh we had some some comments and suggested edits. Unfortunately, at this point, we're still in the um in the
phase of negotiation phase back with the Florida Department of Commerce on some of our concerns with some of the language. So, I'm going to ask in the next meeting that we do remove that agenda item for from formal approval and execution. We still have some um
internal deliberations and then communications back with our representatives at the Florida Department of Commerce to hopefully um find a resolution on the on the final document language. But I at least wanted to share the good news that we are moving forward in a positive direction. At least in principle, we did get
approved for this interest free loan. Do we have any public comment commission? >> I just have a quick comment. Um, under interest rate it shows during the term of the of the facility interest shall not acrew but yet underneath of
that subject to the repayment of the term section simple interest will acrew on an annualized basis on the outstanding principal at a rate of 3%. is that if we don't repay the loan within theund or 10 year period, that's
when it would and when would that begin? Would that begin when we received receive the funds or would it re begin 10 years from now? >> That's a good question. Does it acrew on on day one? So, we would have a massive balloon payment of interest if we didn't
I'm I'm not quite sure that. I'll get clarification on that. Yeah, we >> of course it's our intention not to let that happen, but good to know regardless. >> Yeah. I mean, if it's overlooked or whatever and we didn't get it paid on, >> right, June 14th and on June 15th, we
get this big bill, >> right? >> I get it. Um and then once this is approved, I believe we talked about um trying to get this loan overlooked at some point down the line. um due to it
being um from FEMA from storm related damages. So I don't want to just drop the ball on that as as well as when we are looking for our grants. I don't want to lose that picture. So there's nothing in the actual loan agreement or any document that said this loan is fully
forgivable. We can that's that would be a decision by the lender. Um we can certainly hope for that or lobby for that, but there's there's no guarantee of that. But that would be a wonderful outcome. >> Yeah. Well, I'm just saying we don't want to we we need to remind ourselves to lobby
for that. That's my point. That So, okay. Thank you. Next on the agenda is fire discussion of the 2025 emergency medical services ALS first responder agreement amendment one.
>> You got this. >> All right. >> Why not give it a shot? Good evening. Uh Penel County EMS provides for long-term direction and financial stability the entire EMS system uh for Penel County through working with
first responder agencies and providing and assisting controlling costs departments in our second year of a 5-year contract with uh Penelis County, excuse me. Uh annually we uh continue to do budget submissions.
Uh Panel County has agreed to and has funded and authorized the city of Madera Beach the budget request of 1,556,821 for fiscal year 2526. >> Sir, I'm sorry. Would you speak a little louder so I can hear you better microphone? Panels County has
try that uh agreed to and funded the authorized city of Dur Beach the budget request of 1,556,821 for fiscal year 2526. This change is reflected in the appendix A that you guys have in your packet along with any additional changes that were made to the agreement in amendment
one. Uh what we're recommending is that any following any discussion that you approve the 2025 emergency EMS ALS first responder agreement. So essentially what what this includes is the Readington Station Penelis County
EMS funds on top of the Madura Beach funds. So they just combined them and that's what you have in front of you is the res or amendment for that. Do we have any public comment? Commissioners, any questions or comments?
>> We have the best fire department. You got our support. >> So, it's my understanding there's no real fiscal impact to the city of Mader Beach. >> Excuse me. >> There's no real fiscal impact to the city of Mader Beach. >> No, no, sir. This is a a revenue in for
lack of a better term. >> Yeah. Thank you. Thank you. >> Thank you. Next on the agenda is public works ITB number 25-13 Archabald Snack Shack discussion. >> Right. Mayor and Commission. This went out to bid. We've received all the bids
back. Uh public works director WebR will take it from here. >> Good evening, Mayor and Commission. Marcy and I are both gonna kind of um talk about this agenda item because this is not just specifically to public works, but um just to kind of go over a
little bit. Every one of you has walked through the snack shack in the last um few weeks. So you are all aware of the wood structure and I in the memo I gave a little bit of a little back history that it was originally constructed in 1934 as a rehabilitation center for the
veterans and in 1975 the building was repurposed into a concession stand. So this building has been around for quite some time. Um but with the direction that we previously had um this was sent out for a remodel. We did receive those
bids back. I did not include every one of those bids in your packet because I didn't want to make it any longer than it already was. So, as you saw, the highest bid was $399,828 and the lowest most responsible responsive bidder was $238,62.
You do have one other bid that is included in that that is lower, but that contractor did not have the proper license that we required as one of the requirements. So with that, that precedes my portion of it and we'll just
kind of open it up for discussion from the board on how you all would like to proceed. >> Do we have any public comment commission? >> Is uh Miss Forb's presentation
important? part of this before we start asking questions >> is what >> is Marcy's are Marcy's comments important? I think we should hear Marcy first. >> I agree. >> I think they're I thought they were connected. >> So what I'm
so handled getting the bids out for the the construction part of it. So obviously she's addressed that and provided that to you guys. Um the the thing that kind of brings me into this or being a part of it and speaking to this is the cost that's coming in the
FEMA 50% spend limitations that the building has. Um and discussing with you guys the options that the snack shack can go through to to be repaired, rebuilt. Um the conversation about having it designated historic has come
up as well. So now that we have the hard numbers from the construction um and that's just to kind of whitebox it to kind of get it back to a condition where where by which a restaurant or another business can come in and occupy it. So with that one of the big things I have
to consider with these cost estimates is the FEMA 50% spend. Um and the big thing here is discussing all the options the snack shack has and how the commission feels about which direction they would like to give us moving forward. So that's kind of what what we need to discuss today is really what you guys
would like to know about the snack shack, how you guys foresee it moving forward, expectations about rebuilding, possibly not being able to rebuild it, which is the harder conversation um or not being able to repair it as it exists, but needing to fully rebuild the
structure. So, those are things that as a city we have to have some hard conversations about looking at the construction numbers that have come in and anticipating what it's going to cost to fully return it to its pre-torrm condition and how it was operating, which for a restaurant does include your
hoods, your stoves, because all of those things are built in. So, those do count against your 50%, your walk-in co coolers, your freezers. So even though our portion of it may get us only a certain portion of the 50%, the other part of it could easily be eaten up by
the company that comes in to build it out the rest of the way to create it to be operational. So this is just one piece of the overall spend that's we're going to expect to return it to its pre-torm condition. >> Start with a public first address first. >> I already
>> Oh, sorry. I already asked for public comment >> because Megan had turned it over to us. >> Sorry. >> So, >> sorry. Okay. Um, what unknown what unknown variables are there? >> We can't
>> what unknown variables are there that aren't included in these renovation costs? And also, are you saying that the restaurants appliances that are built in are also not included? >> Correct. So, basically, this would be what they kind of call a white box. So when you have like a strip, you know,
mall that you build out, you white box it and then whoever wants to move in gets to come in and add all their features. We simply bid it out to basically white box it. So we're going to be able to get flooring, air conditioning, um the the drywall, interior painting, exterior repairs, the
handrails, um some air conditioning, but it wouldn't include like the stoves, the hoods, th those types of items. What's unknown for us is there's a considerable amount of sand that is built up underneath the structure. And the way the structure is built, it has driven in wooden piles. And those wooden piles are
then attached to the beams with metal straps. So, the majority of those metal straps, if not pretty much all of them, will most likely need to be replaced. Um, we kind of dug into it a little deeper over the last day or two and actually cut some holes into the subfloor so we could actually see
through. And visibly, you can see where there's rotten wood. um rusted out straps and things like that. So, when we did the bid, we could not put a quantity to that because once they come in and start to remodel and do more destructive work to do the remodeling, it's going to
uncover unknown stuff and there's also termite damage as well. So, we foresee as the construction goes through and they start opening up more components that it it there's going to be additional costs. We anticipate >> in addition to the additional cost that that would take maybe to make that
subfloor uh sturdy, wouldn't the cost of just exploring that possibly put us over our 50% in addition to what you is it won't that become part of the renovation cost? >> So, demolition counts against your FEMA
your 50%. So anything we removed would probably just kind of fall into that demolition category as we open up stuff to explore it. So the demolition part would would be included in that. So yes, so technically that'll start to add up as well because we would do it forensically with trying to also as part
of our rebuild process uncover those things. So that counts against it as well. >> Have you had an opportunity to give a ballpark of let's say worst possible scenario? Everything's no good down there. uh what would be the the ballpark
what that would cost to make that or would that just rule us out completely? So that's kind of that's kind of one of those items like having the hard cost really helps us to have those numbers, but again unsure with the holes that we
did cut in the floor today, we did find that the it is very thick. Um so the the demo cost I would imagine because it wasn't anticipated during these numbers is probably going to be higher than what but that's probably where it's going to
eat into that contingency number. I I'm gonna let other commissioners ask questions, but I I'm done for now. >> You you mentioned and I've seen an email on if it were historic, would the 50% rule apply and what would what would
that process look like if we wanted to go down that route? So, um basically if you if you are a historical structure, then the FEMA 50% rule kind of goes away. So then you would be allowed to reinvest in the structure provided your reinvestment into the structure
maintains the historicalness by which it was designated that we do not have anything in our code currently for historical preservation. So the process for us to get it I would see it being able to be a path to have it possibly
locally designated historic. It's historic to us because it has um architectural features that are unique to the area. And if somebody saw a picture of the snack shack, they'd go, "Oh, yeah. I know where that is." So, there is a path forward that I see. We could try to have it designated. We
would have to add it to our LDRs. And when we do that, it does have to meet certain criteria and go through a certain review process, but then once we do that, then we could possibly move towards towards that. Um, I just don't want to act like it's a given that it
would be historically designated once we go through that effort, but there is a path by which we can. And in speaking with Kimley Horn today and one of their um historical preservation uh professional personnel, they said that based on their experience that would be if we wanted to go through the iteration
of adding it to our LDRs to move forward with that, you're looking at roughly eight months and probably to have to go through that iteration to get there would be anywhere from 15 to 30 grand. It's just going to depend on ultimately what the lift has to be. And then it would just be added to our LDRs for our
community. would not be specific to the snack shack, but it would just be added to our LDRs. >> Would we need state approval or it would just be strictly something that the city would say it would qualify as historic based on our
current ordinances that we would yet need to write and approve and all that. So, in the time that I've been able to do the research, so forgive me if I misstate anything, but also in talking to Kathy, the Florida Building Code states that the historical, if you have a historical criteria that is set forth through a local ordinance, it does have
to be approved by the Department of Interior. So, what would be approved is our process by which we decide it's historical. Once that process, they go, "Hey, that looks pretty good." Then we're the ones who are going to say issue a certificate of appropriateness saying, "Yes, it does qualify as
historical." and then we would move forward that way. So there's a bit of checks and balances, but once we get that part done, I believe for us to locally make it historical becomes easier because our format's already been approved. >> Okay. So assuming you went that way and we wanted
to save the structure because that is a structure that everyone knows Madira Beach by. Um, based on my tour of the facility and what needs to be repaired and what you've looked at today,
the question really becomes, is the is the squeeze is the juice worth the squeeze? Is it um are we just throwing more money into a structure that is subject to flooding? And we have no idea what the pilings look like over the last
how many years? I don't know, 80 years. 34. Is that what you say? >> 91 years. >> 90 91 years. You do math better than I do. Um yeah. What they look like in a in that coastal environment. Um
Yeah, I mean it's not starting to make a whole lot of sense. But if we were to rebuild from new, hopefully we could elevate that and keep the same structure so that when people come back, they can still say, "Oh, that here's the snatch.
Isn't that a little bit different? It looks like it might be a little bit higher, but but it's the same." Um, that would be my two cents. Marcy, can you speak on the uh construction material aspect of the historical designation as well? >> Yes. So, one of the things to consider
as we go through the process is there there will be guidelines to utilizing material that is consistent with the material at the time it was constructed to help retain that historic aspect of it. So, that could potentially also drive up the cost to even, you
know, to keep it historical, maintain its historicalness. there could be some limitations on the materials and what we're allowed to use that could also drive up costs that would be unforeseen at this point. >> Okay. Thank you. Thank you, Chief.
>> I agree with the uh vice mayor here uh and extra with commissioner Tagorini, I believe. Um we're looking at unforeseen cost here that we don't even know what we're really getting into. And after doing the tour with you, Megan, with the the
structure the way it is, it looks very substantially damaged, you know, um unfortunately. But then again, we can keep that same look and then we can elevate it and and
and it's a beautiful view. I mean, that second floor up there is amazing and I believe the residents and the tourists alike would just enjoy that and it would keep the same character. So, it's a win-win for everyone. Thank you.
Um I I believe the structure is totally unsafe and to me safety is criteria number one and number two whatever you do with reconstruction it will be above 50%.
So, I'm in favor of, as sad as it is, we really all I think everybody wants to keep the structure because we're all used to it and we all kind of relate to it, but I think it's time to unfortunately raise it and reconstruct it.
Now, whether you want to flood proof, keep the elevations wherever you want it to be, that's subject to discussions. But um I I just feel that the site is totally unsafe and I'm really worried about that. >> I
>> sorry >> I I mean they know how I feel. I'm very conflicted on it because of the path we've been led down for the last year. Nothing to do with either one of them standing there that told us the building was going to get reopened. and
the community has an emotional tie to the building and it is difficult to make a decision on anything when you're emotionally tied to it. Um the I mean I don't want to tear it down. I
I'm emotionally tied to it. I've got emails and phone calls and stopped on the street by people that don't want it torn down. and they want it fixed. And so, but I also have toured the building and I've been upstairs and I've seen the termite damage and the
So, I mean, I I think that even if we make it a historical building, you're almost going to have to take it down to the studs just like they did the Seahorse down in Pasigril and rebuild it completely. The only thing,
correct me if I'm wrong, the only thing making it historical that it's going to allow us is to keep it ground level. >> Right. Correct. Correct. That's the only thing. >> That's my understanding as well. So I would >> So if we had to tear down the original building and we rebuilt a replica of
that building, it would only have to be as high as the bathrooms are. Correct. >> Correct. >> That be a correct accurate statement. And the bathroom is dry floodp proof to it. The new one at Archabald. So that was a dry floodp proof construction. So we could do that where you wouldn't have
a I think that one of the things that I've heard from um the community is that if you tear that down and you build build something, it's going to be high up. They envision it like caddies. Um no offense to caddies, but that's what people envision. And how uninviting is
that going to be in that space as in compared to what we have now? So, I mean, I feel like we don't have a choice based off what we're being presented. There is no choice. It's over the 50%. It would take us eight months
to even get a historical designation. And then you're still going to have to tear the building down to the studs and rebuild it just to keep what you have there. >> And even with that, the not increasing the true resiliency of it at the end of the day. I mean, it'll be better built,
but still not resilient. and the staff recognizes the importance of this building. So, this was not an easy conversation for us to have, but in all fairness, posttorm, we've been staring at it for a year. Like, we've been in and out of it um and having, you know,
these concerns all along. But I think it's an opportunity if to move forward, we can do something pretty neat with this property. We can capture the original essence of it, give some homage to the veterans for the reason it's here, but come back with a resilient
structure, try not, you know, do everything we can to retain that look that is so iconic to the snack shack. We don't have to lose that. We can workshop this with the community just like we did the master plan if, you know, and come up with some really neat ideas to to make it more resilient such that we
don't worry about it the next storm. It'll be a a beacon after the next storm if it is there and it's resilient and we've done that and it can be standing in five ten years, you know, but like after the storms, I mean,
so um do you do you envision having a a community workshop before the commission votes on what to do with the building or are you envisioning us voting to tear it down and then have a community workshop?
I mean I mean commission what do you envision? How do you feel? I mean we've gotten we've gotten input from the community. Now the community hasn't been in the building. They haven't seen the termite damage. They haven't seen um the the the
condition of the the walls and the floors or even to understand that the exterior of the building has rotted walls that was puttied and painted over. the community is not aware that of that part not being maintained. So I mean
what we need to do is give some direction to Megan of how we want to move forward or what we what do you see? So what does that look like to you? >> I I I do have one other question if I may. Um do you know where coastal construction control line is?
>> Yes. >> Is it behi beyond or closer to the water? >> It's landward of the coastal construction line. The building >> the building is landward. >> Building is landward of the coastal construction. >> That's good to hear. >> Coastal A, but landward of construction. All right. >> That was another concern I had. I'm
sorry. >> Do you know where the showers the showers that are at Archbald? >> Yes. >> Those are right >> very close to the CCCL. >> All right. Thank you. >> Marcy, your comments about the building materials uh led me to another question.
Megan, you said I think it was built in 1934 as a rehabilitation center for veterans, but then you said that it became a restaurant at what point? >> 1975. >> 1975. So my question is, are we going to have to use M building materials from 1975 or 1934? And are we retaining the
historical uh feel of a rehabilitation center or of a restaurant? >> Restaurant. >> Yes. So we would the goal would be to his to to to declare it as historical as it sits now as a restaurant and then
the idea is obviously to mimic as much as possible the materials but we wouldn't be like pigeonheld to that in all in all cases but it is it is part of retaining the historical nature of um the structure.
>> And the just more about that subfloor that that's concerning me uh whether we repair it or build a new one. Don't we need to explore that subfloor? >> So, I my answer would be yes. And here's
and here's why. Because we've been doing a lot of projects along um the coast here, right? We've had a lot of condominiums. We have one of them that just recently passed a milestone test right before and they had their instructional inspection. It passed post storm. The water removed some of the sand and identified one strong area
where there had been some damage to the structural component and they were able to repair it. Though this building has sat there for this long in this condition and seems to be you know it well we've uncovered that it's not okay with the more it's getting the the
action of the salt water and everything like that. We don't know what's underneath there and is a moment away from not being state, you know, not not holding its own and not being damaged through a minor flood. We could very easily have something rear its head after we've put all this into it and not
properly vetted what's underneath and supporting it. >> Would it make sense to properly vet it before we make a complete decision to, you know, what would that entail? Like let's find out for sure. Yes, this this is uh safe and sustainable. No, it's not. That way
it would actually it would actually answer a lot of questions for us. >> So we've already completed the structural assessment which you all have the draft version and I apologize for that but for some reason we couldn't locate the final. Um but you have that >> when was that done? Was that done recently? >> That was completed in I think it started
in December and it was finished in March. >> Okay. >> So you have that in your packet and then the construction estimate that you have in your packet is what was proposed to us from the engineer. So there are some items on that and that is what prompted
us to go back through and get the the appraisal the CVA because the assessed value from the Penllis County property appraiser there was no way that we would have been able to to do anything to the building. So we went and got the CVA
appraisal which brought the assessed value up to 855,000. So that's kind of the historical, but with the structural assessment that we did receive after the review from the previous administration, we were told to proceed
to remodel it. So a little bit more back history on how we got to where we are. And basically what you don't see covered in that report is because it's so um it would we would have to do like I said the dem more very intrusive demolition and we could do that. Um, but to one
end, I don't know. The small parts we have opened up. The straps are very rusted. You can tell the boards aren't over, they're not all overlapping correctly. So, you can already start to see the writing on the wall as we take up the rest of it, which we could, but it would require truly removing all of
the subflooring and being able to do that. >> To me, it seems like that I would like to have that information before we make the final decision. I don't know. >> So, here's here >> how the board feels. >> So, you and I are in a lot of agreement on that. So here here's what so the when the conversation was had about we only
have a 50% that we could spend. So I think it's worth it to spend the money before we tear down a landmark that the community is going to be very unhappy about. So I think a fair compromise
would be let's do the investigative work and go for historical And then if the investigative work eats in just say say we do the investigative work and it cost
us 50 grand for the to do whatever demo we need to do to verify what's there and that eats into $50,000 of our spend. But we've got $50,000 we could spend and not go over the 50%. And if we did that and
then determined that it really isn't going to take us over 50% at the end of the day, then it's a win-win. Or we get in and find out that it is going to be more. Then the decision is do we want to move forward with it being a historical
building and or do we or is it so far gone as such that it doesn't need to be torn down? I've shared this. I'm not sold on it flooding again. It's been there for 91
years. It's never flooded. So, I'm not okay with saying it might flood again. I I'm just I that could be reality. We could get a hurricane next year or the next year and go right through what we did, but we but we didn't. And so if you
if you're going to sit and tear down a landmark and not jump through every hoop to try to verify and double verify that is it worth saving or not. I I I can't
vote to tear it down today or tomorrow. I need to understand I just I need to understand more. >> And to be clear that's why we were having this discussion with you guys. Right. So, we got back the hard cost for construction last week. >> And with that, you know, that's time to
bring you guys hard numbers. And if you say we would like to invest more money to to do a little more demolition work to have a little more information, those are things we really wanted to bring to you guys to let to to have you guys make the decision and, you know, with the knowledge that we have. So, that's why it's important to have these
conversations and that's absolutely a path forward if that is what you guys want to do. But it's like I said, just getting the the numbers and starting to vet all this as far as the actual hard construction numbers last week as you know, >> I think we owe it to the community. >> Okay. I I totally agree with that. I
mean, before we take any more time here, um I'm in favor of Okay, we'll spend a little bit more time doing some more investigative work. Okay. And that how many residents have reached out to you, Madam Mayor? I I I'd have to go. I have
a long list >> in favor of keeping it. >> Oh, I Nobody has called me and said tear it down. >> Okay. So, that residents first in their opinion. Let's not make a rush into this right now. Let's spend a little bit more time investigating
the building itself. I would hate to see it tore down, but realistically, if it has to be, unfortunately, it does. I mean, as a veteran myself, originally it was built for a veterans rehab center, and I think that was a beautiful idea in
the past. So, then there again, okay, let's spend some more time and and uh want looking to see if we can save the building. Thank you. >> Is the investigative work kind of summarized by lifting the floor and really seeing what's what's below it?
That's where I think we're most vulnerable is what's happening beneath that floor from the subfloor beam to pile cap connections. >> So, do we need to understand the cost to remove the subfloor? Is that what you would I mean, correct? We would need a
cost. We would need to isolate a cost for an x amount of square footage of subfloor removal. now and we can describe that. I mean, >> yes. And I guess my question to you all because this is going to be expensive. Um, and I would I guess need to tr
advice, could I proceed with the contractor that is the lowest, most responsible responsive vendor for a cost and then I guess the next time the next meeting is we do have a special meeting planned for the 25th. So I could hopefully have a cost back by that for
approval to proceed. >> So um this is on our meeting on our next meeting to vote on it. So we presumably would be voting to move forward with this contractor. >> Yes. >> So you need to give each one of those
individuals or those um those firms, those contractors that had submitted a bid the opportunity to also submit a bid for the same work. And so I would not go down the path of picking the one and then um you know asking them for additional work.
>> Okay. >> Yeah. >> Should u should we submit for historic designation just in case because the sooner we apply the sooner we can get it um historically designated. Would that >> we can move forward. What we would do is
we we would um reach out. We've been talking to Kimley Horn. We' probably proceed with them to help get that facilitated. They they do this. They have experts on their panel that do this and this isn't something we'd want to misstep on once we start the process. So, we could definitely engage them and get a um an a a cost in front of you
guys. >> Okay. Because I know reconstruction will cost more than 50%. >> Thank you. I won't ask anything else. Anything further? Next on the agenda is the amendment to the interlocal agreement with Penllis County for water quality monitoring.
>> Hello. Again, this is very simple. This is just an amendment to a contract that was approved by the board on September 10th, 2020. So, in this amendment, um it is just an extension of five years um covering through 2030. And this is for
our NPD for our MS4 permitting. Do we have any public comment? Commissioners, questions? >> No comments. >> Thank you, Megan. I don't have any questions either. Next on the agenda is FY26 Park Street lease approval.
>> Another agreement that is um brought before you annually um this is just requesting that the um acting city manager is able to sign the um annual renewal for our location over at 594 Street.
>> Do we have any public comment commission? Bill K's 400 150th Avenue. Um I have buildings that have second floor restaurants that we've done and I can tell you they don't work.
>> We're talking about the Park Street lease. >> Yeah, you missed it. You can talk about it in the next meeting. Thank you. >> I'm disappointed. Thank you. >> Commission, any comments?
>> The Park Street lease. >> I think this is a no nobrainer. Just move forward. The the big blue building is wonderful. >> So, we did not have any public comment at the beginning of the meeting, but before I adjourn, I would like to ask a
question. Um because it is 6:30 and our fire department has been patiently waiting for a presentation that is going to be given to them. Um would anyone be opposed if we went straight into the next meeting and then took a 15minute break after presentations?
>> Perfect. >> We're okay with that? >> Yes. >> So then it is 6:33 and we are adjourned. Part: 2
Good evening and welcome to the board of commissioners regular meeting. Today is Wednesday, November 12th, 2025. It is 6:33 p.m. City attorney, would you lead us in the invocation and pledge of allegiance?
>> Yes. Our heavenly father, we seek blessings on the tasks before us. Bless our efforts with clear insight, our deliberations with wisdom, our work with clarity and accuracy, and our decisions with impartiality. We pray that our work this evening will find favor in your sight. This we pray.
Amen. >> I pledge allegiance to the flag of the United States of America and to the republic for which it stands, one nation under God, indivisible, with liberty and justice for all.
City clerk, would you call the role, please? >> Mayor Brooks. >> Yes. Here. >> Kerr, >> here. >> Commissioner Tagarini, >> still here. >> Commissioner McGee, >> here. >> Commissioner >> available. >> All present.
>> Do we have an approval of the agenda? >> I'll make a motion. Madam Mayor, real quick, I requested that we remove item 13 C from our our um my previous presentation in the >> 13 C >> 13C to be removed.
>> Anything additional? >> So then do we have >> probably remove a few of the item the um >> purchasing agreement, the human resources, and the communications manager. We can probably remove those three items as well.
the human resources, communications, >> and what was the >> the um purchasing agreement or purchasing requirements >> and that is under >> um >> so 11 D and 11 E. Yes. But there's the
other one's not on here, is it? >> No, I think that was just a discussion item. >> Yeah. >> So 11 D, 11 E, and 13 C. >> Okay. >> 11 D, E, and 13 C. >> And item C from the consent agenda. >> 9 C.
>> 9 C. >> Placer AI software. A >> that was already removed. >> Yeah, that was already taken out. >> What about 9E? No, that's not that's correct. That should stay. >> Okay.
So, with those removals, do we have an approval of the agenda? >> So, moved >> the adjusted agenda. >> Second. >> A second. >> City clerk, would you call the role? >> Commissioner Taglerini. Commissioner McGee?
>> Yes. >> Vice Mayor Kerr? >> Yes. >> Commissioner Gavay? >> Yes. >> Mayor Brooks? >> Yes. >> The motion carried five to zero. with no proclamations. Next on the agenda is presentation recognitions, water rescue incident.
>> All right, mayor and commission. Um, Deputy Chief Mortalite will be presenting recognition awards for uh firefighters that responded on October 12th to the jet ski accident. Uh, I feel very uncomfortable sitting up here, but
I'm going to turn it over to you. Make sure this is good. So, on Sunday, October 12th, our crews uh from Deer Beach, Marine 25, Medic 25 responded out to John's Pass for a water rescue involving several jet skis and multiple injured persons. So upon
arrival, Marine 25 was directed out past the jetty where they located several jet skis and three people that were injured floating in the water, two of which were pediatric and in critical condition. Marine 25 successfully rescued all three individuals from the water and brought
them back to Dawn's dock for waiting land units with ALS care. Uh the patients were then transferred over to SunStar units. uh they were uh indicated as trauma alerts for the children. Medic
25 alongside with rescue 24 from Treasure Island and St. Pete Beach 501 provided ALS assistance during the transport of these patients to their uh respecting emergency rooms. Medic 25 personnel resp uh excuse me accompanied
the male child patient and rescue 24 and St. P Beach 501 accompanied the female patient. Uh the female I'm sorry, the families of these young patients expressed their heartfelt gratitude for the quick, professional, and compassionate response for our on duty crews. They submitted a
written response appreciation addressed to Mayor Brooks and the city commission emphasizing the difference the crews made in this unimaginable emergency that they suffered. So, at this time, I'd like to recognize and commend the outstanding actions of the Marine 25 and Mega2 crew
for the response to the recent water emergency at Johns Pass during their swift, coordinated efforts. They directly contributed to the rescue emergency care of three individuals, including the two critically injured pediatric patients. So, as I call your name, please come up, accept your award.
Medic, excuse me, Marine 25 crew, Lieutenant George Hill. Driver, firefighter, paramedic Joey Caldero. and the two individuals that were on the medic. >> Thank you.
>> I think I've done this before. Uh again, the uh crew that was on the medic unit, firefighter, paramedic Johanna Whitfield. And last, but definitely not least, firefighter paramedic service. also like to add in true humble fashion,
Deputy Chief Morite completely skipped over his role in that call, but Um he did respond. He provided uh command structure, command presence at the scene and did coordination. So he was also a part of that call.
It is 6:40. We are going to take a 15minute recess and we will be back at 6:55. It is 6:55 and we are back in unadjourned. I don't know what that would be. Next on
the agenda is public comment. Public participation is encouraged. If you are addressing the commission, step to the podium and state your name and address for the record and the organization or group you represent. Please limit your comments to five minutes and do not
include any topic on the agenda. Public comment on agenda items will be allowed when they come up. If you would like someone at the city to follow up on a comment or question made at the meeting, you may fill out a comment card with contact information and give it to the
city manager. Comment cards are available at the back table in the commission chambers. Completing a comment card is not mandatory for any quasi judicial public hearings that might be on the agenda. An affected person may be a party to a
quasi judicial proceeding and can be entitled to present evidence at the hearing, including the swarm testimony of witnesses and relevant exhibits and other documentary evidence and to cross-examine all witnesses by filing a
notice of intent to be a party with the community development director not less than 5 days prior to the hearing. Do we have any public comment? With no public comment, next on the agenda is approval of the minutes. If the commission has had the opportunity
to review the amendments, do we have a motion? I'd >> like to make a motion to approve the minutes as written. >> Do we have a second? >> A second.
>> City clerk, would you call the role, please? Vice Mayor Kerr. >> Yes. >> Commissioner Taglerini. >> Yes. >> Commissioner McGee. >> Yes. >> Commissioner Gabbay. >> Yes. >> Mayor Brooks. >> Yes. >> Motion carry five to zero.
>> Next on the agenda is the consent agenda. I will read the items. A. Approval of the 2025 emergency medical services ALS first responder agreement amendment one. B. Recreation management
software agreement WEC technologies. C. Amendment to the interlocal agreement with Pineellis County for water quality monitoring. D FY26 Park Street lease approval and E. Kimley Horn letter of
agreement impact fee ordinance. Do we have any public comment? Do we have is the commission do we have a motion? Is there anything you would like to have pulled? >> Madame Mayor, I'd like to make a motion
to approve consent agenda 9A, 9B, 9D, 9E, and 9F. >> Do we have a second? >> I'll second. >> City clerk, would you call the role, please? >> Commissioner Gavayagi, >> yes. >> Commissioner Tagarini, >> yes. >> Vice Mayor Kerr, >> yes.
>> Commissioner McGee, >> yes. >> Mayor Brooks, >> yes. The motion carry 5 to zero. >> Next on the agenda is public hearings. Ordinance 2025-18, amendment to fees and collection procedures manual. Second reading and public hearing. City attorney.
>> Thank you, mayor. This is ordinance 2025-18, an ordinance of the city of MadiRaa Beach, Florida, adopting a revised appendix A, fees and collection procedures manual of the code of ordinances of the city of Madera Beach, Florida to provide for a change to the building permit fee waiver date,
repealing ordinance 2025-13, providing for conflict, providing for cotification and severability, and providing for an effective date. That was the second final reading of ordinance 2025-8. Um, the attachment to the ordinance
provides on page 151 of the packet or nine of 27 of the actual fee manual shows that we're changing the date from September 26, 2025 to March 26, 2026. And that's the only change. >> Do we have any public comment
commission? Any questions or comments? >> Do we have a motion? approval. We approve of ordinance 2025-18, amendment to fees and collection procedurals manual. >> Do we have a second?
>> Second. >> City clerk, would you call the role, please? >> Commissioner Taglerini, >> yes. >> Commissioner Gabay, >> yes. >> Commissioner McGin, >> yes. >> Vice Mayor Kerr, >> yes. >> Mayor Brooks, >> yes. >> The motion carried five to zero. Next on
the agenda is ordinance 2025-9 C3 zoning district setback first reading and public hearing city attorney. Thank you mayor. This is ordinance 2025-9, an ordinance of the city of Mid Beach, Florida, amending chapter 110 zoning,
article 5 districts division 7C3, retail commercial section 110-321 setback requirements of the city's land development regulations to reduce the front and side setbacks, providing for conflict, providing for severability,
providing for codification, and providing for an effective date. That was the first reading of ordinance 2025-9 by title only. And I'm not sure if Andrew is going to give the staffing on this. Yes. Okay. Andrew.
>> The city received a text and land development regulation amendment application requesting a reduction to the front yard and sideyard setbacks in the C3 Retail commercial zoning district. The proposed amendment would reduce the front yard setback from 25 ft to 10 feet. Also, the
proposed amendment will reduce the sideyard setback from 10 feet to 5 feet on lots less than 120 ft wide for multif family temporary lodging units and mixeduse developments. For lots greater than 120 ft, the minimum sideyard setback would stay the same, but the requirement of 33% of the lot width
shall be reserved for sideyard setback would be removed. An additional five feet of setback will still be required along the length of an entire shared lot line between a non-residential use and a residential use. This proposed amendment is consistent with the Madira Beach
Conference Plan, Madira Beach Town Center special area plan, and the proposed Madira Beach master plan. Located below our goals, policies, and objectives that support this proposed amendment. Um, I think I went through that previously
during the workshop, so I'll just uh keep it going. Um, city staff recommends the approval of ordinance 2025-9 C3 zoning district setbacks. Um, um, we brought it to planning commission
um, for them to vote on their recommendation. Um the content stayed the same. There was just some some wording that changed slightly um to to reference if if it's if it's like exactly like a certain
amount of feet like if it's exactly 120 ft the setback's different than if it was like 120.1. So just to clarify that but but still this the same content. And then we also referenced the corner lot. Um this is a
requirement code where where you need minimum uh sideyard setback of 10 feet for corner lots that are uh that have a street adjacent. Um so just we have that in code already, but we've been trying to put it in into the zoning uh
directly um so so people don't have to look through it in a different section. Um we also um the applicant of this uh um that applied requested for this ordinance is here tonight. I Tom is
applicant able um to speak. >> It is a public hearing. So absolutely they'll be able to to address the commission. >> Okay. Sound sounds good. Thank you. Um yeah. >> So we'll turn over for discussion.
>> Do we have any public comment >> commission? >> Uh I I just want to confirm that this applies only to commercial C3 properties. And can you describe tell me again the impact this will have on residential properties that are adjacent
to a C3 property? >> I mean there it still would require like require the additional five feet of setback along a property line. I I included a zoning map just to show you what what's zone C3 >> just to give a give a better
visualization. So any buffering requirements that are required for commercial next to residential will remain intact. >> Okay, that's what I was looking for G Boulevard and and 150th. >> Thank you,
>> Commission. Any additional questions? >> Page uh 174 uh rear yard setback. It's 10 feet except where the waterfront lots are and a rear setback of 18 feet.
So typically that 18 feet is because of the deadman that is holding the seaw wall back. There are times that a structural engineer can reduce that 18 feet and therefore bring the building closer to the seaw wall. I just didn't
know if we could add a language in here that says it can be 10 if it if the seaw wall is designed by a structural engineer >> Marcy. Y >> I would I would have we we could
definitely add that um as part of our protocol. But we typically if we do get an engineered design and it explicitly states that in other areas of our code we have that caveat that we can and we can definitely we can add that. I would have to this is the first reading so I believe we'd be able to just make that
change Tom or add some clarification in. Did you want to address the sight issue? A line of sight or vision when you reduce that structure, you put that structure near a yard 10t from the seaw wall, how it uh could affect the
possible view of those next door? Um >> yeah. >> Do you want to address that? >> That's probably a bigger the bigger conversation. >> You still have to meet the you still have to meet the visibility triangle. That's another criteria that has to be met, but this is another item.
So with the 18 feet, that would be what the primary structure would be held to. With the verbiage that you're adding in, then they would be able to shift it the structure itself closer to the water, which kind of tom's point, the typically we have a setback of 20, you know, in
our residential 20 feet from the the water or 20 feet from the rear property line or 25, 30, whatever it is. And obviously that is ideally to keep the structures kind of out keep them kind of in line and not blocking well you know you know that gets a little tricky when
you start reducing when you start changing the the setback on the um the rear waterfacing properties. So we could if we wanted to do that we could we do have some other changes we need to make to the C3C C4 as a whole down the road.
If we wanted to revisit the rear setbacks, that may be something for a bigger conversation if we're going to allow structures closer to the water and if it's not just a, you know, based on engineering >> because it also this ordinance was written based on the applicant's request
that we reviewed and support it, but but they didn't uh ask for anything really to the rear art setback. The only little change there was to make it the actual number 10 instead of the word 10. I'm just saying that 18 feet comes from the length of dead. That's automatically
that's why it's 18 feet and there are times that you want to come closer than 18 ft and if you structurally can redesign it then you should be able to come at least 10 feet. So I just want to put that out there and see what you guys think. Visibility triangle that's another item that you have to address.
At the corners, you just put your triangle and make sure that structure is still out of that visibility triangle. >> Yeah. And it it when it comes to the rear yards and the visibility triangle and the rights that people have to the view from a neighboring yard, we've yet
to really define that. Obviously, we use the visibility triangle with the intersection of streets and things like that, but it's not been something we've applied by rule to the to the rear to the rear um setback. So, I we can discuss that, but that would probably be
something we want to workshop for the public if we're going to allow structures to encroach on that. >> Thank you. >> Thank you, Mayor. >> So, do we have a motion? I'll make a motion to approve ordinance
2025-9 C3 zoning district setbacks. >> Second. >> City clerk, would you call the role, please? >> Vice Mayor Kerr, >> yes. >> Commissioner Tagarini, >> yes. >> Commissioner McGan, >> yes. >> Commissioner Gabay,
>> I don't know how to vote on this one, but just because I guess this will come back again, so I don't know if I should say yes or no. I mean, I wanted to move forward, obviously, but I just wanted to workshop that, so I don't know how to vote this one. Do I say yes? Because I I
do want it to move forward. >> I think they're saying they would workshop that issue on a different topic or a different top or isol isolate that topic for a different discussion. >> Okay. All right. Yes. >> Mayor Brooks. >> Yes. >> The motion carried five to zero. Next on
the agenda is ABP2025-05, Beach Bar LLC, Special Food Service Establishment, 4 COOP, alcoholic beverage license with stated intent to sell beer, wine, and liquor for consumption on the relocated premises of
Saltwater Hippie Beach Bar at 15045 Madiraa Way, Madiraa Beach, Florida 33708. >> And I will take it from here. Mayor, this is a quasi judicial hearing. are the some things I need to uh go over with you. First of all, the code
requires me to give you a summary of the application and I'm going to read that directly from the background of the memorandum prepared by uh community development department and that is pursuant to land development regulations article 6 division 6 alcoholic beverages the applicant for APB 2025-05
is requesting authorization from the board of commissioners for the approval of a special food service establishment for COP alcoholic beverage license with the stated intent to sell beer, wine, and liquor for consumption on premises at the saltwater hippie beach bar
located at 15045 Madiraa Way here in Madiraa Beach. The standards to be applied in this quasa judicial hearing are set forth in section 110-532 and they read as follows. When considering the alcoholic beverage application, the board of
commissioners shall consider the following factors. Number one, the extent to which the location and the extent to which the proposed alcoholic beverage request will adversely affect the character of the existing neighborhood. Number two, the extent to which the traffic generated as a result
of the location of the proposed alcoholic beverage request will create congestion or present a safety hazard. Number three, whether or not the proposed use is compatible with the particular location for which it is proposed. And number four, whether or not the proposed use will adversely
affect the public's safety. And number five states, no application for review under this section shall be considered until the applicant is paid in full any outstanding charges, fees, interest, fines, or penalties owed by the applicant to the city under any section of the code. Um, the burden of proof as
required by your code section 2-10. I'm going to go ahead and read that to you. The applicant shall have the burden of proof at the hearing to show by a greater weight of the evidence the application is consistent with the city comprehensive plan and complies with all procedural requirements of law.
Conditions may be uh suggested by the applicant, the city or any party or may be imposed by the board which are intended to asssure consistency and compliance. Uh the identity of the parties are Beachbar LLC and of course the city. the
order of presentation since there are no um notices of intent to become an effective party received by the city is it will be the city making a presentation first and then beach bar if any. I'm going to go ahead and read the quasi judicial proceeding of procedures.
This is a quas judicial proceeding where the board of commissioners acts in a quasi judicial rather than a legislative capacity at this hearing. It is not the board's function to make law, but rather to apply law that has already been established. In this hearing, the board is required by law to make findings of
fact based upon the evidence presented at the hearing and apply those findings of fact to previously established criteria contained in the code of ordinances in order to make a legal decision regarding the application before it. The board may only consider uh evidence at this hearing that the law considers competent, substantial, and
relevant to the issues. If the competent, substantial, and relevant evidence at the hearing demonstrates the applicant has met the criteria established in the code of ordinances, then the board is required by law to find in favor of the applicant. By the same token, if the competent, substantial, and relevant evidence of
the hearing demonstrates the applicant has failed to meet the criteria established in the code of ordinances, then the board is required by law to find against the applicant. At this time, I need to ask uh each of the commissioners whether or not that they've had any exparte communications
with the applicant that they need to disclose. >> All right. I'm seeing everyone shake. No. Uh any conflicts of interest that either any of the commissioners need to disclose? No. Okay. So, at this time, I need to
swear in all witnesses. Anyone that's going to testify at this hearing, if you could stand up, raise your right hand. I'm going to swear you under oath. You swear that the testimony we're about to give tonight is going to be the truth, the whole truth, and nothing but the truth. >> Okay. >> All right. Thank you. So, we'll have the
the city go ahead and present this application memorandum staff recommendation. When when considering the alcoholic beverage license application, the board of commissioner shall consider the following factors. the extent to which the location and extent to which the proposed alcoholic
beverage requests will adversely affect the character of the existing neighborhood. The property has the future land use designation of plan redevelopment mixeduse and is surrounded by other properties with this future land use designation. The plan redevelopment mixeduse future land use designation is given to properties located within the Madira Beach Town
Center special area plan. This property is in the commercial core district at the Madira Beach Town Center special area plan. This district supports commercial uses and commercial mixed uses that are walkable. There are other nearby businesses that sell alcohol. A bar restaurant that serves beer, wine,
and liquor would be an acceptable use for the property and would not adversely affect the character of the existing neighborhood. The extent to which traffic generated as a result of the location of the proposed alcoholic beverage request will create congestion or present a safety hazard. The saltwater hippie beach bar will be
moving into a location previously occupied by the brass captain and Colette's fashion and swimwear. The former saltwater hippie beach bar is being demolished before the construction of the beach maker resort begins. The brass captain was previously approved for a special food service establishment
for COP alcoholic beverage license. The intensity of the alcohol beverage license use is not increasing since it is the same type of license, but there will be an increase in the number of indoor seats compared to the previously approved alcoholic beverage license. Expansion of indoor seating would be within the existing commercial structure
and be replacing a a previous commercial retail use. Since the increase in in interior seating is within the existing commercial structure and replacing a previous commercial retail use, we do not foresee there would be additional congestion beyond the site capacity or present a safety hazard. Properties
located within the Madira Beach Town Center special area plan have a reduced parking requirement that is 50% less than other areas of Madira Beach. Included in the memo is the parking table from the saltwater hippies approved site plan. Parking info table lists the various uses in the shopping plaza and the parking requirements for
each use. The proposed use would meet the parking requirements located in media code of orances off streetet parking loading and and I included the table in the memo just to show it and it and it and it's done
based off that 50% uh reduction. Um the next one is whether or not the proposed use is compatible with the particular location for which it is proposed. The brass captain was previously using this location and had the same type of alcoholic beverage license. Sol Beach Bar has an active remodel permit and is
making improvements to the existing structure that will not exceed the FEMA 50% rule. The proposed use would be compatible with the existing structure and the zone and with the zoning and future land use designations for the property. property is not located within 500 feet of a church, synagogue, temple,
or place of religious worship, public or private school, operated for the instruction miners, or youth recreation community center. Next one is whether or not um the proposed use will adversely affect public safety. The request license is not anticipated
to adversely affect public safety for special food service establishment for COP alcoholic beverage licenses. The state of Florida requires at least 51% of the gross food and beverage sales revenue to come from the sale of food and non-alcoholic beverages. The previous tenant breast captain had a special food service establishment for
COP license. Proposed request would not adversely affect public safety more than the previously approved alcoholic beverage license use at this location. And then the next is uh no application for review under this section shall be considered until the applicant has paid
in full any outstanding charges, fees, interests, fines, or penalties owed by the applicant to the city under any section of the code. The applicant Beach Bar LLC does not owe any outstanding charges, fees, interests, fines, or
penalties to the city. um physical impacts NA and under recommendation, city staff recommends the approval of ABP 2025-05 beach bar LLC. attached is the uh local application and the approved site plan from the building
permit and the public notice mailing and and posting that was uh mailed to the um property owners within 300 ft and then posted at the property library city hall and on our website.
So, Mr. Morris, are you asking that the uh city uh that this the board of commissioners receive into evidence your staff report? >> Yes, sir. >> Okay. Um any questions from the commission to Mr. Morris?
>> Just one. Is there ever I don't know if you know the answer to this. Is is there a possibility that both establishments would ever be opened at the same time or is one going to definitely be demolished before the second one's ready to go? And if so, would the would the license
apply to both? >> I mean, the license is tied specifically to the property >> to the new pro the new the new location, >> but the applicant would probably be better to answer to one's moving into the other, but but this one's specifically tied to that that specific property.
>> Any other questions for Mr. Morris by the commission? >> One more qu. Have you received any notice from any neighbors? There have been no notices of intent received by the city. Okay. >> Okay. I I did verify that. >> Okay. Okay. >> So, Mr. KS, are you representing the
applicant on this? >> Yes. >> Okay. All right. Uh now is your opportunity to uh to cross-examine Mr. Morris about any the testimony that he he has given today. Do you have any questions of Mr. Morris before you uh present your application? >> No, just a comment.
>> Okay. So, hang on now. Um, so does the city have any other witnesses that it's going to call? >> I'm seeing no movement over there. >> No, >> there's no other witnesses from the city. Okay, Mr. KS, now is your opportunity to tell the board of
commissioners. Anything that you wanted to tell them about the application for them to consider the approval? >> Thank you, Tom. Bill Karns, uh, 400 150th Avenue, Madera Beach, Florida. Um, Andrew and staff,
I couldn't have done a better job if I did it myself. I want to thank you for for the opportunity. The uh um brass captain, basically what what we did is we took over uh Colettees was a
a dress shop that was there for many years. Um Jerry's here with the Saltwater Hippie Boutique Store and we moved her down to the end and we just expanded basically where Colettees was
uh for the for for the new bar. And to answer Commissioner Taglerini's question, um we we are using some of the equipment in the new bar that's coming from the old bar and frobatas.
So, they'll never be both open at the same time. And uh we'll be demoing that probably right when we're getting ready to open as we're working away in the new building now. But I thank you for your
consideration. Thank you. >> Any questions u other than the one that Commissioner Taglerini uh asked? Any questions for Mr. KS? Okay, I'm not seeing any. Thank you. Mr. Barnes, do you have any other witnesses that you wanted to call? >> No, I don't.
>> Okay. All right. Um, so at at this point, I'm going to call anybody in the audience, anybody from the public wanting to address the commission on this application? >> I'm not seeing anybody, so we can go ahead and close the public hearing, mayor, and you can consider the
application and vote it up or down. >> Do we have a motion? I make a motion for the approval of ABP2025-05 Beach Bar LLC. >> City clerk, would you call the role, please? >> Commissioner McGin, >> yes. >> Commissioner Gavay,
>> yes. >> Commissioner Tagarini, >> yes. >> Vice Mayor Kerr, >> yes. >> Mayor Brooks, >> yes. >> The motion carry 5 to zero. Next on the agenda is unfinished business ITB number 25-13 Archabald
Snack Shack. >> I believe we can table this correct since >> we need to give clear direction to Megan um as to what the commission wants done. And just for clarification, I clarified
with um attorney Tras that when we give her the direction on what to do as far as uncovering the flooring, the bid goes out to the entities that have already bid on the
project. So, you have to reach out to each one of the bids that you've already received and ask them to do an add-on bid. So, I think our direction is to remove the subfloor enough to determine what kind of damage or structural
repairs need to be made on the underside of the building. Would that be correct? I want to make sure that she knows. I don't I don't want Megan to to leave here and be uncertain. I want to give her clear direction. That way, she's not
spinning her wheels. Yes. what was discussed at the workshop? >> Yes. >> Marcy, would you agree that that's that that is a clear directive of what we would need to be able to determine the discussion we had up here during the workshop? >> Yes. And what what I think Megan what I
would envision Megan and I doing next is taking a square footage estimate of the subflooring and because we've cut into it, we'll be able to give them a a description of what they're getting into with that and then uh reach out to the the people who already applied and get get a bid back from them for that.
>> Okay. Um just to clarify, do you think we need to remove the entire subfloor or just sections of it? Probably what we would do is I foresee wording it such that we overestimate the square footage and get a square footage price and then I would want to be present while they're
doing it. That way I could probably better expand or decrease what they get into because some areas you're going to cut in. There's just going to be tons of sand there. Other areas are going to be provide much more information. So we would want to I think that's how we would approach it and that'd be the best use and it would be very um particular
to what we're seeing as we open it up. Okay. So, do you feel comfortable with that? >> I do. >> Okay. >> I have a question. >> Yep. >> How long are the bids that you have already received? How long are they held
to be valid? Is it 30 days, 60 days, 90 days? >> I believe it's in there at 60, but I'll have to double check. So hopefully we'll be able to come back to you and have um a price by the 25th
special meeting and then we can proceed at that point and then hopefully we'll have more direction for the December meeting is hope is hopeful. >> So the idea is be able to make a decision before they expire >> or we go back out to bid.
Yeah, >> unfortunately >> it's uncomfortable. >> The sub when we pull the subfloor up, I I expect we will be able to add more to their bid. So, they'll be resubmitting it, which should hopefully maybe give it the next extra couple of months. We'll see. Given the opportunity, but
hopefully we can keep it active. Is there an opportunity if we were to go past the 60 days or whatever it is to if we were going to present an award to the lowest qualified bidder and it had passed that 60 days to to make that
offered if so they would be able to accept it or not accept it. >> I will look to the attorney for >> So the answer is yes. You know, the question is is whether or not, you know, they've committed to hold their bid open and they can obviously say yes or no
that they'll do it whatever 90 days, 120 days down the road, but um it it is not our call. It's going to be their call. >> No, it's something we could request. I I just would hate to go back out to bid for the same scope after we already have
done that once. Well, we know for sure that we don't have the hurricane straps in the bid. So, that is an additional item that will be added to the scope. So, it made to get to the point where we may just have to void out the bid and then start over. >> Start over. >> Okay. >> Thank you.
>> Thank you. Any public comment, >> Madame Mayor? >> Commission, any additional comments? >> Um, yes. My my only concern is that that the decision should be based on a qualified um
registered engineer, structural engineer. You can't just use a contractor to give you recommendations. >> I don't think the contractor is going to give recommendation. The contractor is just going to expose it so that we can then get a qualified engineer to look at
it, which I believe we have in house. So once we get it exposed, I would foresee us probably reaching back out. I mean, we I could definitely >> we could internally review it and I if I feel confident, then we can go that route. If we get into areas where we're unsure, obviously I'm going to pull
Kathleen in, our building official, to also take a look. And we also have Penoni who wrote the original structural analysis, and I'm sure to have them do a site visit for two or three hours and draft up a an ad. We could absolutely do that. So I I foresee us being able to get good and accurate information.
Okay. >> So, do we have a motion to move forward with this? >> I don't know that we need a motion, but I feel Do we need a motion for her to take that directive or is us just telling her enough? >> It all depends on the record that you
want to create. >> I want a record. Do we have a motion? I move that we move forward with the uh subfloor excavation >> bid. >> Bid. >> Do we have a second? >> A second. >> City clerk, would you call the role,
please? >> Commissioner Taglerini, >> yes. >> Commissioner McIn, >> yes. >> Vice Mayor Kerr, >> yes. >> Commissioner Gabbay, >> yes. >> Mayor Brooks, >> yes. >> The motion carried five to zero. >> Thank you, Megan. >> Thank you. >> Thank you, Megan. Next on the agenda is
resolution 2025-09 adopting an updated MadiRaa Beach master plan. >> Mayor, I'm going to go ahead and read that resolution. Okay. >> Thank you. >> So, this is resolution 2025-09, a resolution of the board of commissioners of the city of Madira Beach, Florida,
adopting an updated MadiRaa Beach master plan, repealing resolution 02.21 and providing for an effective date. That was the reading of resolution 2025-09 by title only. The active portion of the
resolution provides as follows. That the board of commissioners of the city of Madiraa Beach hereby adopts the MadiRaa Beach master plan attached here to as exhibit A. Um and section two reads that the adopted u Merier Beach master plan shall be the concept plan upon which
development regulation amendments, comprehensive plan amendments and capital improvement program amendments will be influenced by. So I didn't read it in its entirety but those are the action items in the resolution. >> Thank you.
>> So do we have a presentation or yes? we have um a short presentation um just to give an overview of what's in the new master plan and the process and kind of the next steps from here. And for the record, my name is Hannah Schaefer. I'm an urban planner at Kimley
Horn. I'm the project manager for the new master plan project and I'm joined by Madison Parker who was the lead urban planner analyst on this project as well. So, we're going to be tag teaming the presentation tonight. You can go to the next slide, Andrew.
So, we did want to start off the presentation with a quote. This quote is included in the new master plan. It's actually one of my favorite quotes, and it's by a very famous urban planner and architect. And it says, "To love one
city and to have a part in its advancement and improvement is the highest privilege and duty of a citizen." And we wanted to include this because as we were going through this process, this quote just kept kept coming back to me as we were working on it, the enthusiasm and the level of
input we received from not only the community but city staff, commissioners as well was really encouraging and really exciting for us and we could feel that there was a lot of energy and excitement around this plan. So that's why we wanted to start off tonight because it really resonated with us. So,
we really hope it resonates with you and the community members as well. So, tonight we're just going to go over the project process and timeline, talk about what we heard through the community engagement, and talk about the key objectives and recommendations in
the master plan, and then talk about the implementation plan and what's next. So as a a reminder of what the master plan is, it really is the guiding vision document for the city for the next 5, 10, 20 years. And it really encaptures
the community's vision, the city's vision, the commissioner's vision as well. And it also identifies priorities and projects to other agencies in the region like the county, Ford, Panelis, and FDOT as well. So really is this
guiding communicate communicative plan for the city. So the process we started this in April 2024. So the first phase of this was really our gathering data gathering phase and very heavy in community
engagement. With any project we do especially a project like this. We don't come in with any preconceived notions. We really want to hear from community members, elected officials, staff what their challenges are, what they see the opportunities are because data can only
tell us so much. So, it's really important for us to get out into the community by doing um community workshops, pop-up events to really understand what the community's vision is. So, Madison will go a little bit more into detail about our community engagement strategy um further in the
presentation. And from here, this is where we start to develop our recommendations and goals and we come back to the community and say, did we get this right? Um, did we understand you? Is there something that we're missing? So, that was phase two. And phase three is where we're at now, where
we have this final draft of the master plan that has been checked by the city staff, checked by community members, and we feel really encaptures the vision. And I'll let Madison talk about the community engagement. Um, so as Hannah stated, community
engagement really was the the core of this master planning process. We had over a dozen touch points um with the community and that ranged from workshops, surveys, interactive maps that were hosted online and we attended six pop-up events throughout the
community during the entire process. Um, and I just want to take a moment to say that, you know, many of you were attendees at these workshops and we saw you at pop-up events and, um, you saw how much response that we got from the community firsthand. And, you know, we're pleased to say that this was
really an incredible opportunity um, not only to start to kind of form bonds and bridge gaps between commissioners and city staff and with the rest of the community. Um, so this was really, really fantastic to witness and be a part of.
So by the numbers um we had 518 survey responses across two surveys. That's a really really impressive number. And I can say as the person who actually went through and read these responses individually um people had a lot to say and these weren't just like one-word
answers. These were fullyfledged, wellthoughtout comments uh regarding, you know, a range of topics in the city and and truly people took the time to answer our questions and respond to things that were important to them in the master plan process. Uh the workshop
attendees, again, very impressive. Across those three meetings, 147 people were able to pack out these chambers. Um I know for one of the meetings, we actually ran out of chairs. So that's that's a really impressive turnout. And uh kudos to you and um also to those community members who were in attendance
for those workshops giving us excellent feedback. Um the targeted stakeholder meetings we met with FDOT, PSTA forward panelis um very productive. They were very receptive to the work that we were describing to them and to all the recommendations that the community was
giving back to us. We also had multiple interactions. We also had multiple interactions um at several different touch points ranging from the Merry Market, the Seafood Festival, the Trash Pirates Beach Cleanup. So, we made sure that we were in attendance to a a varied
amount of pop-up events throughout the master planning process to make sure that we really captured people from all walks of life um to really get those good community-based conversations going. Since this was a truly communitydriven
vision for the master plan, we just wanted to put a couple of direct quotes up. Uh these were directly from conversations we had from surveys. These were also left on comment cards to us during some of these workshops and pop-up events. Um and as you can see, people had a lot of really good things
to say. And truly, these are the kinds of conversations that help drive the focus areas of the master plan and help drive the vision for the entire plan itself. So with all those conversations that really helped hone in and kind of drive
these six focus areas. Um, of course all these conversations were very important and we felt that as we were developing this plan, it was these six areas that really were going to be the backbones of the plan. So now we're going to go into a little
bit of each of those focus areas and talk about how these were laid out with overarching goals, objectives, and the strategies that created all those objectives. And I'm going to turn it back over to Hannah. >> Yeah. So I think one of the main things
we heard um from the transportation side of things was concern um about safety, especially on the major roadways within the city, but also safety within those neighborhoods as well. So that became one of the objectives and priorities of
the plan. We also heard um a lot from people who want the streets to be more walkable and bikable, making them, you know, not only safer but more comfortable to walk by providing shade or just more interesting interesting streetscapes. Um I think it's no
surprise that, you know, G Boulevard came up a lot. So, G Boulevard was um a major priority for recommended improvements and also parking came up a lot especially surrounding special events within the city. So, looking for
opportunities whether it's um parking strategies or ride share or even a new location for a parking garage within the city. So, the main objectives that are included in the master plan to achieve this overall um vision for transportation, I'll list them out here,
but um prioritizing safer roadways within the city, increasing accessibility to neighborhoods and destinations, whether they're in the city or out of the city, improving those connections, um supporting all modes of transportation. We heard a lot of feedback about wanting more bicycle
connections out of the city to the Penelis Trail or other cities um nearby. And then lastly, establish establishing a city-wide parking strategy. And the next focus area is new development and redevelopment. I think a
lot of things we heard was no one was really afraid of new development. It was almost um an exciting idea that new development can come in as long as it meets the character of the city and is located within those right areas. So those activity centers and those nodes
of activity so that way the neighborhoods are preserved and the scale is appropriate um for those transitions into those neighborhoods. So aesthetics and quality of design was really important when it came to development and redevelopment. Um, also
reducing barriers to redevelopment. That was a common theme we we saw for the land development code. Right now there's some barriers in there to redevelopment which I'll discuss on the on the next slide. Oh, you can go back Andrew.
So the um main objectives for new development and redevelopment really center around controlling and conscious grow growth for the city and encouraging high quality design for new development and redevelopment. Encouraging mix of
uses within the city, especially in those activity centers and having those active ground floor and retail uses and of course maintaining and enhancing residential character within the city. So those um land development code barriers I talked about, we did provide
text recommendations as part of this process to the C3 and C4 zoning districts and the primary goal was to reduce barriers for redevelopment. A lot of the C3 parcels are along Gulf
Boulevard, which are very shallow lots. And the current setbacks that are there now, are prohibited prohibitive for redevelopment and also isn't getting the redevelopment or the development that the city really wants to see. It kind of results in that, you know, front parking
that you have. It's not a very walkable or aesthetically pleasing street to walk down. So updating the land development code to um include things to get that desired development was really the goal there. The next focus area was economic and
business development. I think a lot of feedback we heard really centered from the events that you all hold within the city. We got a lot of good feedback from not only residents, but people who are within the Tampa Bay region, but also
people who come here to visit every year from New England and in the Midwest. So, I think that's really exciting that you all have a destination that really drives economic development for your city and something that you can capitalize on, but also as a local um
attraction to is really important in in something you should prioritize and lean on in the future. Um, another thing that we heard a lot was the desire for maintaining and increasing the number of mom and pop shops. I think we heard a lot that there used to be a lot more and
especially after the hurricanes, not a lot of them have come back. So, how can Madira Beach be a place where people want to open a local business or start a new business in fostering that entrepreneurship in the city is really important. And of course, your biggest
asset in your city is your waterfront. So really leveraging the waterfronts you have um through paid dockage or just having businesses fronting the waterfronts will be really important moving forward. So the key objectives within this focus area um we're really
focused on fostering revenue generating opportunities within city properties and rightaways. So those festivals um and tournaments that you have ensuring Madier Beach continues to be an attractive place to start and run a small business. Next is capitalize on
natural assets to foster economic ventures and continue to program and add additional family-friendly events and concerts throughout the year if that's even possible. I know you all are doing a lot right now, but that was um very very popular among the community
engagement. And then lastly, develop a citywide economic development strategy as um markets change. being able to anticipate how to draw those businesses um and those incubators to benefit the city.
So, this was a really important focus area um for a number of reasons. Um of course, uh both before and after the storms, there was a lot of conversation surrounding sustainability and resiliency. Uh Madera Beach is on a barrier island. Um so we are faced with
uh a lot of these topics every single day. Um being in a community like this. So it was important to have these conversations in a very you know direct very open manner. Um of course we were you know open to having some of these harder discussions like what does it
look like you know being on a barrier island what is the future of Madera Beach? And we really wanted to make sure that we we kind of stewarded these conversations um to really focus on what that future is. And for us and for the community, it really centered on being a
sustainable and a resilient community. Um so the objectives under this focus area um of course continue to implement hazard flood mitigations throughout the city. Um investing in those natural resources and upholding a strong commitment to environmental stewardship,
creating a resource information center for sustainability and resiliency and also upgrading public infrastructure to be more resilient. So within all of these objectives, a lot of the conversations that were had with the community were focused on
restoring dunes, talking more about dune restoration and reourishment of the beaches, making sure that plantings that are done throughout the city are are done so in a in a resilient manner, making sure that sea oats are put back on the beach, that native plantings are
installed wherever possible. Um, also taking a look at installing green infrastructure if there were to be projects um, capital works projects, making that uh, a priority to be more resilient. And next we have the parks, recreation
and public spaces. Uh, Madera Beach is really um, fortunate to have such beautiful public spaces. Of course, you do have your beaches. Um, you have beautiful Rock Park and people really do want to have accessibility and highlight these spaces within the community and they're they're very well-loved and very
well used. And so, we wanted to make sure that in these conversations with the community um that, you know, we were able to highlight a lot of these areas. Um those objectives included investing in the existing public facilities spaces and recreational areas, expanding public
spaces in Madera Beach, um which I believe you're already doing a very good job of um and also committing to preserving and improving the quality of these public spaces. So, some of the conversations we had with the community uh range from perhaps increasing um more
of those green spaces, adding extra amenities to the spaces that already exist, um potentially adding another dog park, expanding some of the amenities that are within the dog park. Also, making sure that people have access to these spaces was really important to the community, making sure that there's
connectivity between it all. And this was a really important one um for a number of reasons. Beautification and placemaking. So you already have a beautiful city. How can you make it even more so? A lot of these conversations that we had with the community, they want to highlight it. They don't want to
hide it. They want to see entrance signs. They want to see wayfinding signage. They want to see um you know signage introducing their neighborhoods. When you pull in, you know where you are. People really are proud to be from Madera Beach and they enjoy that sense of place here. And so we also wanted to
make sure that we're highlighting that as well. So the objectives were to expand and improve the wayfinding system within the city, create a durable and sustainable citywide landscape plan, and also um there's a little bit of overlap between a lot of these objectives. Um so
this also goes handinhand with sustainability and resiliency, but that is important to make sure that we are being um mindful of any landscape plans going forward. um also creating more opportunities for unique and memorable attractions and expanding the public art
and programming within the city. We did have a lot of feedback from the community that they really enjoy um the opportunity to see more art on blank walls or have a mural painting program in which members of the community can participate um perhaps painting the
utility boxes or doing drain cover art. So people really can get involved um in this area in this focus area. Um so this is a really good opportunity to kind of forge those connections with the community. And then of course um this is a really
important one. How do we implement all of these objectives and strategies and recommendations? So the implementation of all of the master plan components um can be broken down into um a series of short-term, midterm and long-term time
frames. Um so all the strategies were assigned an implementation time frame coming from one of those three categories. There was a list of priority projects for each of these time frames. So in the master plan you'll see that we have a list of you know the top hits for the short term, the midterm and the long
term. And we really do want to make sure that these strategies are incorporated um and the projects are are woven into the city's budget and the CIP. And of course exploring that state and federal um funding and those grant opportunities as well as partnering with our local
agencies that are available to us is going to be key in implementing a lot of this um good work that's been done. And to further keep talking about implementation, when we went to the planning commission last week, they kind of asked us, how do we ensure this plan
doesn't sit on a shelf? And trust me, there's nothing I hate more than, you know, working on this plan for 18 months and seeing it sit on a shelf. That's not what we want. So, we did want to touch on that tonight and kind of talk about what can not only the city or commissioners do, what can the community
do as well to make sure everyone is accountable and that the master plan comes to fruition. So, one of the ways is identifying funding opportunities, um, seeking out grant opportunities and also seeking out those partnerships that Madison mentioned, partnering with Ford
penalists, they have funding and staff who can help implement some of these recommendations. And since you are adopting hopefully adopting this master plan at the end of the night, this is really communicating to for Panelis and FDOT that you have projects in here that are a priority. So, come time for them
to maybe update 150th Avenue or Gulf Boulevard, they can reference this plan and see what you have in there and it says, "Oh, we want a multi-use path on 150th Avenue." That kind of forces their hand to do that. So, that is a good way um to to get
those projects by by partnering with other agencies, too. And um tracking progress. I think this one is key. And you can do that in several ways. I think the easiest most public facing way is having a community dashboard that the city can host and
track certain things like number of permits issued or um feet of sidewalk added in the city. Whatever it might be that can be measured. It is a good tracking device to let the community know, hey, we're making updates. We're making progress on what we've identified
in the master plan. And of course, you all are initiate initiating a strategic plan. So that is a really good way to take what is in the master plan, identify what the priority is, how we're going to fund it, and when we're going to do it. So really making that come to fruition. And of course, um the city
departments should annually revisit the master plan and look at those phased projects and look at, okay, we're in this, you know, one to five year time frame. What have we been checking off? What can we start to look at um for the
CIP or in the future to implement? And of course, most importantly is the community involvement piece. I think community members often get frustrated when they come do all this engagement um and have these plans and now they're like, "Okay, what what can I do? I want to see this move forward." And Madison
kind of touched on it. There are a number of things from participating in murals or even attending, you know, a trash pirates um trash cleanup. It's really living the goals that are in the master plan by choosing those um
sustainable landscape plantings or reducing your single-use plastics um choosing to walk instead of drive to a destination. It's really living out these this vision that the community has identified. And we did um briefly talk about, you
know, some of those shorter term projects and also longer term, but we wanted to kind of highlight some quick wins that are included in the master plan that can be done, you know, relatively quickly and more affordable. And then some of those longer term visions that might take a little bit
longer, but they're still a priority. Okay, so some of the quick wins really surround updates to the land development code. That is going to be one of the more coste effective strategies as that really is just staff or consultant time and something you all can control with
that process. And also conducting some of these other studies we've identified in the plan like a safety study, um a parking plan, parks and wck plan. These are plans that can identify um opportunities or projects that can then
be applied for other grant funding sources or can be incorporated into the FDOT work plan or the Ford Penelis work program as well. So those will be important to do first. Then you can apply for those other funding sources.
And the long-term visions um we've really heard a lot about expanding transportation options in the city and out of the city. We had um a lot of interest in a Sunrunner like bus. So that would be a partnership with PSTA further down the road, but something to
still um keep an eye on as it was a priority and you all um are already doing bullet number two. Um a lot of the things we heard was increasing the supply of city-owned property for public spaces. So I think um that one will come
sooner than later. So I think that's really exciting that that is a priority of the community and that you all have been listening to your community and are are doing that process. And then of course this one's really more continuous is to encourage high quality development that really contributes to the economic
vitality of the city and contributes to the character as well. So the next steps for this will be we are seeking your um approval and adoption tonight for the master plan and then it really will be to implement the recommendations and continue to seek out
those funding sources and partnerships whether public or private to um implement these recommendations. Do we have any public comment? >> Hi, this Bob Bellow uh 13301 Golf Lane. Um something they hit on which I'm
totally in favor and I'm very happy about is they talked about beautifification of the you know the city. I think one of the things that they talked about some quick winds and things along those lines. number one attraction we have is the beach. Um,
what I will say like something David did, he spearheaded the pocket parks. Those look amazing. You got the brick pavers, you got nice shrubs, they're upkeep, but our beaches, which is our number one attraction, be honest, look like
garbage. Um, no landscaping, no nice signage. I think, you know, we don't have a lot of the um public beaches or public accesses. We got 10 a dozen. Maybe we could look at having, you know, people
um kind of like uh sponsor um one of the beach um beach entrances, stuff like that. There's different ways we go about it, but I think we could do a much better job for the residents that use it daily and for the visitors, make it much more appealing than what we
have. You look at what Indian Rocks does with their signage, with some of their beautifification. um head and shoulders above what we do. Um I drove around today looking. I I really couldn't find anything that was appealing. And at least before the storm, we did have some things like we had the boxes at some
some of the um beach accesses that people could leave a chair or floats or this that other just I'd like to see that be a priority and I think that's a lowhanging fruit that could easily be done. Thanks. >> Thank you. Do we have any additional public comment
commissioners? I feel like we've got some things uh that we we've extracted right from your plan, which I I love. Uh I just curious, are there is there anything in our plan that would address the beach access beautifification suggestion we just heard? Do do you see or would that have
to be something added in? >> I think probably >> Yeah, I mean we we do touch on that. there is a little bit of overlap and a little coverage especially um with his mention of making sure that things are are landscaped um and making sure that's native plantings they're salt tolerant
they're resilient and also that goes handinhand with um like even like the beach nourishment making sure that we participate in a sea oat planting which Penllis County does offer um on a yearly basis. So, kind of tapping into some of those local resources to address some of
that we we do touch upon. >> And I I'm sure you know we're going to have a couple of town hall meetings to to get input about our newly acquired uh property. How will you be able to incorporate those ideas assuming that we adopt this plan into the plan or is that
going to be a whole new project? >> Oh, good question. >> I'm not sure. I mean, we could add it um if that was your wish to say um we choose to adopt this with the condition of adding any findings from that um into
the plan. But I do think any comments you might hear during that process generally I think will still capture the vision that is identified in the master plan. Um but it's really up to your discretion if you'd like to to add that in after. For full transparency as well,
Kimley Horner will actually be hosting the town hall meetings this Saturday and next Wednesday. So, they'll get the information firsthand. >> I thought staff was going to do that. >> Staff along with >> along with Okay. >> Well, that kind of answers that. All right. Thanks.
>> Great presentation. Great job. Um, couple of questions. Uh, you you touch on character and I'm, you know, thinking just like our conversation with the snack shack. We don't want to lose the character of that snack shack. Um the
character of of uh John's Pass Village in I you you mentioned character, but I don't see any specifics. That's I'm I'm imagining that that's a next step in code in creating the code that you mentioned. Is that
>> Yeah, I think I'm following you correctly. >> Yeah. Something specific we we did call out as recommendation is to develop a lookbook of sorts so that you could provide this to a developer, someone redeveloping their property and say these are kind of the features and architectural characteristics we want to
see that matches um and you could you know strengthen your code to even require them or offer bonuses um should they do certain architectural features or certain designs. Okay. I think that's extremely important and the sooner the better because you know redevelopments
happens all the time. Um the only second question is you touch on mobility the many mobility and the trails and which and the walkability and and the um golf carts and how do you reach one end of this city to
the other end of the city? I mean, do you have any concepts on that on um without really going on Golf Boulevard is there's >> there's really not an option. Yeah. You in some way you have to end up taking
you know who that that's that's huge. >> Yeah. And it's it's your most important corridor, one of the most important corridors in your city and um it's probably one of the most dangerous corridors in your city too for anyone driving, walking or biking. any any any
concepts I'd be happy to I'd be really appreciate to see. >> Yeah, we did include um in the transportation section, this was a wish of city staff. We did include street typologies. We really didn't talk about it in our presentation, but we included
a map and identified a street type for each street within the city and kind of provided some recommendations of, you know, the lane width, what type of bike facilities, sidewalk widths, any landscaping features to be included on that street should FDOT want to redo
Gulf Boulevard. You can point to this and say, "Hey, can you incorporate some of these features that are in our master plan?" And we do have some street sections too that kind of communicate what that vision is to help increase safety. And of course, we've identified um safety studies for the major roadways
where you can really pinpoint, you know, those crash types, those crash locations um and how to address safety more specifically in partner with FDOT on >> right where you where you can get away from Golf Boulevard. That would be I mean there's certain areas you just
can't, right? But in most sections, I think you maybe there's a >> there's alternative routes. >> There's a hike I mean a trail that you could >> Yeah. >> you could make and highlight um because people love to get out and ride their bikes um and to stay off Golf Boulevard. >> Yeah. And I think that's where the beach
trail um has been a real highlight and important concept that that we've heard. um having worked um on the golfart safety study in Treasure Island, Treasure Island does have that piece where they have that trail and it's probably no surprise that the pedestrian
and bicycle crashes are a lot lower in that section because they have that alternate path, >> right? And if you can extend that over the Tom Stewart Causeway >> be awesome. >> Yeah. >> No questions, but great job.
So, is there a way we can uh incorporate some maybe parking um in future developments as an incentive? In other words, if someone has like a one acre or two acres of property and they would like to
develop, obviously most often they would be building it up high in the ground level more likely would be parking, could be retail as long as they waterproof it. So, um Would you be able to maybe in in your master plan give
some incentives for developments to provide additional parking for public? They could charge, you know, they could charge for the spaces, but at least to vice mayor's uh request,
you know, you wouldn't have to necessarily drag people from one end to the other. You know, you could have projects on G Boulevard that would be coming up and we can enjoy this request
or requirement. >> Yeah, I think we do touch on that a little bit. I think Andrew, you have it pulled up. Um, yeah, we do have recommendations to update the land development code to provide bonuses for things like parking or mix of uses. We did in the updates we did to the C3 and
C4 zoning districts, we not to the level of public parking, but we did provide bonuses should a development choose to have um parking underneath um they get a bonus for extra height. >> Thank you.
So, I have read every rendition we've gotten loosely. I thoroughly read this because we were going to vote on it. And what I particularly love is
towards the end where it's the short-term goals, one to five year or what we should always be working on, one to five years, six and and going out. And so many of the things that are identified are things that we've talked
about right here and what I can envision in our strategic planning is going to pull straight from here. I think that you've hit on everything that this commission and I think the community definitely wants
where you got the information, but having um come on to the city planning commission and the first thing I was given was the Dwani plan, which I thought was pretty cool. Lots of the aspects of it were really cool, right?
Um, but to now be sitting in a position to vote on something that will be implemented and knowing that we're scheduling to do strategic planning so that it will give a blueprint of how to take this and move it forward over the
next 6 months, 12 months, two, three, four, five, 10 years is super exciting, especially since we just purchased a piece of property that is going to be um it is going to address so many of the items that the residents came and said
they wanted. Um, so I think I'm I'm happy that this is done. I think it's done at the perfect time. >> Agreed. >> Yeah. So, I'm >> Do we h I already asked for public comment. >> Yes. Do we have a motion?
>> I I move that we adopt resolution 2025-09 adopting an updated Madera Beach master plan. >> Do we have a second? >> I'll second. City clerk, would you call the role, please? >> Commissioner Taglerini, >> yes. >> Vice Mayor Kerr, >> yes.
>> Commissioner Gavay, >> yes. >> Commissioner McGan, >> yes. >> Mayor Brooks, >> yes. >> The motion carried five to zero. >> Thank you. >> Congratulations. >> Yes. >> Thank you for selecting us and thank you for trusting us. >> Now the hard work really.
>> Next on the agenda is the board of commissioners regular workshop meeting start time approval. If we're changing the time, we discussed changing the workshop time to 2 pm. >> 4 pm. >> 4 p.m. >> I mean, I'm sorry, 4 p.m.
>> Knowing that the finance would be at 2 p.m. Yes. So, >> does do we have a motion? >> I I move that we change our starting time for our regular workshops to 400 pm.
>> Do we have a second? I'll second. >> City clerk, would you call the role, please? >> Commissioner Taglerini, >> yes. >> Commissioner McGee, >> yes. >> Vice Mayor Kerr, >> yes. >> Commissioner Gabayi, >> yes. >> Mayor Brooks, >> yes.
>> The motion carry five to zero. >> Next on the agenda is contracts and agreements, approval of a strategic planning proposal. I don't think we need another presentation on this. Oh, >> so we had two presented.
Do we have a motion for one or the other? >> I'll make a motion that we accept the Kimley Horn, the Deer Beach Strategic Plan Service. >> Do we have a second? >> Second. >> City clerk, would you call the role, please?
>> Vice Mayor Kerr. Commissioner Gabayi. Yes, >> Commissioner Tagarini. >> Yes, >> Commissioner McGin. >> Yes, >> Mayor Brooks. >> Yes. >> The motion carried five to zero. >> Next on the agenda is approval of agreement with a lobbyist firm.
Do we need any discussion? >> Yes. >> Yes. >> So, um just wanted to know the session for the House. I guess the Senate doesn't have an expiration date for for this year's uh
appropriation funds, but for the House, we have a deadline. >> Yes. >> When is that? Do we know? >> It is um >> November 21st. >> November 21st. It's next Friday. >> November 21st. So, our lobbyist, which
will be approved tonight, will be engaged, I guess, December 1st. So, my thoughts on that would be if we were to make a motion and vote and approve, I'm going to say Meyers
Consulting, the contract that was presented to us is effective December 1st. Can we make it effective tomorrow? >> So, the answer is yes. But while you're talking about that, there's another issue I want to bring to your attention. Okay. >> Okay. and that is is that um there's a
provision in this contract that says that this agreement is going to automatically renew year to year unless terminated by other party upon 30 days notice. I've always uh objected to language in contracts that say anything
automatically reviews uh renews rather and and the reason is is because we get busy and we don't really think about them. We don't have a contract manager here in Madiraa Beach and so we won't know when this is coming up for renewal.
So, um my recommendation if there's no objection besides changing the date start date till tomorrow um that is to delete that um provision that provides for an automatic renewal. Now, that's
just my recommendation, but obviously if you want to leave it in there because you have a 30-day opt out, you can do that, too. But >> so, technically, we should be reviewing the contract every year and voting on it because it's over $30,000
for the city manager to sign. >> So, yes, sir. >> Yeah. Or no. >> No. The answer is no. I mean, once you do it once, you understand that it's going to be over $30,000 each year thereafter. So, you don't have to do that. However, if you want to mark this
on your calendar, I'm sure that that the lobbyist is going to come to you and say, "My contract's about to expire kind of thing, and we need to address it going forward." And one of the things that it doesn't necessarily address is what it's going to be next year, uh what the cost is going to be, and are there
going to be any other obligations on either party to uh are are they going to change? So, um, again, my recommendation is is to take out the automatic renewal portion, leave in the termination, uh, possibility on 30 days written notice,
and I'll I can work with R.J. to get that accomplished. Um, but to answer your question is if you want it to automatically renew, it doesn't have to come back. >> Okay. >> It'll just keep going on until you stop it. So, >> okay.
So, um, that that's obviously a concern and we I think we should do that. That's my personal opinion to follow or attorney's direction. And then, um, and then the other question I have is
we we need to tap in some some appropriation dollars, funds like as quickly as possible. And if RJ is I think he's going to be approved. So when
can he you know when can he actually tap into or ask for monies or we need his recommendation as far as what can we get even for the property that we just purchased and it may be too early. I
don't know, but I think we need to tap into some uh >> myself and Megan Wetford, we have time set aside tomorrow afternoon to complete the the appropriation forms. The reason they have not been completed is because we weren't sure if we would be
submitting them through Shoemaker, submitting them through the the new lobbyist, right? So, we've kind of put it on hold and then we we uh submitted to the commission the top five items and those are the five that we're going to move forward with.
I want to say this um just for clarification because we can all meet with our lobbyist and we can all have conversations with our lobbyist. But I want I would like to remind us all that when we are talking
about what we want, we do that collectively as a group, not individually. So if I want something, I need to come here and have that discussion with all of you. And we as a group have to agree that's what we're going for. We do not get to individually
have agendas for the lobbyists to work on. There was some discussion about that in a previous meeting. And um we can all have conversations. I talk to the city manager. I talk to the directors in the city and get information and get
educated, but I don't ever tell him what to do. I don't tell the city manager how to do his job or what to do. When we have a lobbyist, we can meet with the lobbyist. We can get the lobbyist help us best understand what the city could get. But then when you want the lobbyist to do
something, that decision has to be made and voted on here. >> True. But also he needs to come back with ideas. It's not just us telling them. Absolutely. Yeah. So we're going to depend on >> I just want us to be mindful that we work as a team not individually is all. >> Absolutely.
>> So >> do we have a motion? >> Well, he has to agree that he can start tomorrow and so I think we need to ask him that question. >> So let me just read out the first paragraph. See if R.J. is in agreement and if the commission's in agreement then you can approve it. So RJ I'm
suggesting the the first paragraph. Yeah, if you'd step up please. So I'm proposing that the first paragraph of your agreement read as follows. This agreement shall be effective from November 13, 2025
through November 12th, 2026. The agreement may be terminated by either party upon 30 days written notice. >> Absolutely. >> Okay. >> And then every year we would just do a new >> Right. Yeah. Yeah. And he would bring it
to our attention. It's about to expire kind of thing. Maybe 60 days in advance and then then you can address it again. And I'm sure he's going to want to address the fee because that fee is so much lower than everybody else. I'm sure that that will be touched upon.
Okay. >> Yes. >> So, do we have a motion? >> So, it just be a motion to approve the contract with the with the amendments suggested by Tras and agreed to by Mr. Meyers.
Well, I I think we need to make sure that RJ understands the task before him that we're coming up against the deadline and we need to try to hurry up and >> so I I'll I will make time tomorrow and
we'll we'll go through the the list of projects and we'll we'll have a discussion of like what um what our best >> what the best avenues will be um and where we could be most effective >> um >> okay >> with a with a handful of Yeah, >> we're going to count on you. You're
homegrown person, so we're going to tap into you every night. >> I'm not going to let you guys down. So, having said that, I can move I can I can go ahead and um make a motion to approve uh Jim Meyer's contract for
between uh November 20 25th tomorrow, right? >> 13 >> 13 to Yeah. >> Okay. >> Give me a date. He said you could say per Tras's recommendation.
>> Tras recom Okay. Per Tras uh Commissioner uh I'm sorry, Attorney Tra's recommendation. >> Do we have a second? >> A second. >> I just want to make sure there's no public comment.
City clerk, would you call the role, please? >> Commissioner Gavay? >> Yes. >> Commissioner McIn? >> Yes. >> Vice Mayor Kerr? >> No. Commissioner Taglerini. >> Yes.
>> Mayor Brooks. >> Yes. >> The motion carried four to one. >> Mayor, before we move on, I just want to remind you now you you have a a lobbyist right now. You have a contract with that lobbyist. So, we need to follow through with the termination of the current lobbyist. So, he's going to work for
another 30 days or so if we give the notice tomorrow. >> So, you're going to have both of them working at the same time. Okay. So, do we have direction then for city manager to go ahead and issue that letter to Shoemaker? >> Can can we get a motion to have a letter
of termination issued to our existing lobbyist? >> I'd like to make a motion to u send a letter to Shoemaker for their termination. >> Do we have a second? I'll second.
>> City clerk, would you call the role, please? >> Commissioner Gabay, >> yes. >> Commissioner McGee, >> yes. >> Commissioner Taglerini, >> yes. >> Vice Mayor Kerr, >> no. >> Mayor Brooks, >> yes.
>> The motion carried four to one. >> Marcy, >> oh, okay. Next on the agenda is the fiscal is resolution 202511 fiscal year 2025 budget amendment two.
I'll go ahead and read the resolution first. So this is resolution 2025-11 a resolution to the board of commissioners of the city of Mader Beach Florida amending the budget for fiscal year 2025 October 1, 2024 through September 30th 2025 by increasing appropriations for
expenditures in the general fund and providing for an effective date. That was a reading of resolution 2025-11 by title only. >> I have no additional comments unless you have questions. >> Do we have any public comment? Commissioners, do you have any questions or comments?
>> No comment. >> I don't have any either. Um, do we have a motion? >> I recommend approval. I move that we I move that we approve resolution 2025-11. >> Do we have a second? >> Second. >> City clerk, would you call the role,
please? Commissioner Taglerini. >> Yes. >> Commissioner Gabay, >> yes. >> Vice Mayor Kerr, >> yes. >> Commissioner McGee, >> yes. >> Mayor Brooks, >> yes. >> The motion carried 5 to zero. >> Next on the agenda is resolution
2025-12, reimbursement of capital expenditures. City attorney. >> Thank you, mayor. This is resolution 2025-12, a resolution of the city of Madira Beach, Florida, establishing its intent to reimburse certain capital expenditures incurred with proceeds of a
future financing or financings providing certain other m um providing certain other matters in conjunction or connection here with providing for severability, providing for repeal or providing for an effective date. That was reading of resolution 2025-12 by title only.
>> No additional comments unless you have questions. Do we have any public comment? Commissioners, any questions or comments? >> No comments. >> We have a motion. >> I would like to adopt resolution 2025-12.
>> Do we have a second? >> Second. >> City clerk, would you call the role, please? >> Commissioner Gabbay, >> yes. >> Commissioner Kagarini, >> yes. >> Commissioner McGee, >> yes. >> Vice Mayor Kerr, >> yes. Mayor Brooks. >> Yes.
>> The motion carry. Five to zero. >> Thank you. Next on the agenda is the agenda setting for December 10th, 2025 BOC workshop. So this date will change to 2 PM. I guess we don't have to do that right
now. We could just set the agenda. Um >> Oh, we're all the way at the bottom already. So, the only thing you have on here so far, city manager, is the intent concerning non-conforming structures? Do you think that indeed will be the
only thing we discuss at that workshop? The only thing that was suggested to me that we might could discuss if that's all we're discussing is the results or the outcome of our two workshops on the property >> just as a general discussion between us to to find out
um >> Marcy can you uh speak on the non-conforming structures? Yeah. So the the reason we wanted to bring that to the workshop is there's a caveat in our code or non-conforming section is making things a little bit difficult for the hurricane relief permitting. So there's
some things we wanted to clean up in there. There's also one thing we want to bring up is that is the section where there is an 18month limitation on when post storm when people start pulling permits to to begin the recovery process. the way our code reads is at
the 18month mark, if you have not started making those um repairs and stuff, it it triggers flood plan compliance. So, we wanted to make sure we start workshopping that and figure out if we want to make any adjustments to our code. We're not the only community that has it. So, we just wanted to bring that forward. But
speaking of the town hall, I did want to clarify something because I was speaking with Kimley Horn. Um they'll be providing storyboards for the town hall meetings, but they're not necessarily going to be doing any presentations or anything like that. that will be done by city staff. They're just going to give us some, like I said, storyboards to use
and the means and methods by which to to do that. Um, so they just wanted to make sure that, you know, we understood that. Um, and they will be present though to listen to what we're talking about to take over to the strategic planning and things like that. Awesome. Just to clarify. >> Okay. So, I guess we could move on to
reports and correspondence. um board of commissioners. I would just like to say that um the Court of Honor um event for veterans was amazing.
It was um nicely attended and it was I mean I have gotten so much feedback from people who uh saw the flags and and just are so impressed that the city uh completed and took on the project and it
is beautiful and it was really special to have our um fire department and commissioner stand at each military flag for the raising. It was special.
Very, very special. And as a reminder for anyone who's still watching, because it's not 8:30 yet, that we have a workshop Saturday at 10 a.m. for the new property. >> Madame Mayor, I just I just like to also state that Representative Cheney was
there as well as or Senator Diggley. Just wanted to thank them as well for being uh out out there and um supporting us. >> Nice. >> And also um the American Legion here in Madira Beach.
>> Thank you very much for participating. Thank you. >> Any correspondents or comments? >> Then next on the agenda is the board of commissioners 2025 BOC meeting schedule for November and December.
And I think the question is, does anybody have any conflicts with the dates? >> Not till we get to 26. >> Okay. Um, so then for next is board of commissioners 2026 BOC meeting schedule
for January through December. >> Mayor, I was going to request a change in day for January 28th. Uh, but if we could move the time, I know now they're it's a workshop. I know now our workshops are at 4. If we could move it
earlier, then I wouldn't have to change the date. If we don't want to come earlier, say 2 o'clock, my request, >> I personally would love to come at 2 o'clock. Um, so I'm I'm requesting that we either move the time to 2 o'clock on the 28th
or move the whole meeting to the 21st. >> I I am I mean, how do you want to do two o'clock or you want to do >> um I'm available anytime. I'm flexible as far as that goes. I'd be okay with two o'clock >> if we do if we keep it at two on the
28th then we still have a week between our meeting >> and that >> our regular meeting and our work >> now. So, but all of our meetings for um 2026 are going to change the workshops to 4:00.
>> We'll have that change. >> It looks like you're okay with it moving it to two o'clock on >> Great. Thank you very much. We used to have them at too a long time ago. >> And then next is the board of
commissioners 2025 BOC meeting report January through October. >> That one is justformational and I did add the communications with the mayor in there. >> I like that report, Clara. Thank you very much. >> You're very welcome.
>> Next on the agenda is the city clerk report. We have the uh qualifying period coming up and that starts December the 1st. It's always the first
two weeks in December. Starts at noon on December the 1st and it ends at on Friday, December the 12th at noon excluding weekends. And I did put on there that each day it starts at 8:30
because I mean besides the the first day because the doors don't open until 8:30, you know. So, so that's good. And I have the the two sitting
commissioners, um, Vice Mayor Kerr and Commissioner Tagarini, they pre-qualified and out getting their signatures. I've got one signatures already, and I'm holding those until the first day of qualifying. Thank you. Do I have any public comment?
>> Next on the agenda is city attorney. >> I don't have anything tonight. Thank you very much though. >> Thank you. >> Then we will move on to the city manager. >> All right, mayor and commission. I do have one item. Um there was a the
policies and procedures that outlines, you know, a complaint against an employee and what have you, but there was a complaint against a charter officer. That complaint was sent to all of you. Um I just need direction on how to move forward with this. It can either be unfounded. Um you can provide
direction to investigate this further u for the it was provided to you all for the sake of you know saving the this employees integrity and anonymity. So um just need a direction.
Commissioners, >> wouldn't that go in front of the civil service? >> No, not a charter officer. >> And that's where it was confusing because it does outline how to handle it for a regular employee, not a charter
officer. And I got direction from labor attorneyfelder on how to move forward with this. Um, if we ask you to investigate further, do you do you have a process for that?
>> I would go to a third party such as uh I don't want to butcher's name, but I believe that you you're able to do that process your firm. >> We would, but we probably wouldn't want to >> uh because of our current relationship
with the city. Okay. >> But we we could provide you with uh the name of an attorney that would do it. Okay. >> Now, in the city charter, it says like for internal that the commission can appoint a charter officer like the city manager.
>> It does have a procedure for that in the charter. >> Well, I'm going to say uh >> I've done the one-on-one. I I've researched this myself personally. um believe in my personal opinion it's
unfounded and we should uh move forward with the city the the city issues at hand. Thank you. >> I'm in agreement with uh Commissioner McGuian. >> Mers,
>> I would concur. Well, I just I I would like to hear both sides and I'd like to know more about it. Frankly is we all all I have is the complaint. So, um, attorney Tras, can the commission individually look into the
complaint and have the conversation with the affected party or >> so I I think Rob's direction was no. >> No. Um, you obviously each and each each individual can talk to your charter
officials as as you wish, but as for in private investigation by each one of you individually, I think the answer should be no. >> Okay. So, we have three commissioners that have said they they do not want an investigation. And
>> how would how would that >> how would that even be? You you'd hire you'd you'd hire an an an attorney to start >> to do an investigation. >> We're going to spend money on Well, we've all read the email. We've all done
the one-on-one. I'm just in my personal opinion, it's it's not worth the money right now and we have more >> priority issues at hand. Uh, so that's what
>> So, but this complaint is going to be on on the record. Just we're just not going to if we decide not to do anything about it, the complaint would still remain in the record. Is that correct? >> If the commission does not want to move forward with it, it basically the
commission is basically saying it's unfounded. So, it's closed. The matter is closed. >> Okay. All right. >> I'm okay with that. And I >> believe there's gonna We need a motion and a >> So, uh, do we have a motion?
>> I make a motion that the presentation against, uh, our city clerk was unfounded. >> Do we have a second? >> Second. >> City clerk, would you call the role, please?
>> Commissioner McGee, >> yes. >> Commissioner Gabay, >> yes. >> Vice Mayor Kerr, >> yes. Commissioner Tagarini. >> Yes. >> Mayor Brooks. >> Yes. >> The motion carried five to zero. >> And that is it for me.
>> Okay. Thank you very much. Uh we had no original um or the beginning public comment. So with nothing further, it is 8:33. We are adjourned. >> Thank you.