--------- Good afternoon. Welcome to the board of commissioners regular workshop meeting. Today is Wednesday, May the 27th, 2026, and it is 4 p.m. City Clerk, would you call the role, please? >> Mayor Brooks, >> here. >> Vice Mayor McGee, >> here.
>> Commissioner Taglerini, >> here. >> Commissioner Dylan, >> here. >> Commissioner Gabbay, >> here. >> All are present. >> Thank you. Public comment. Public participation is encouraged. If you are addressing the commission, step to the podium and state your name and address
for the record and the organization or group you represent. Please limit your comments to 5 minutes and do not include any topic on the agenda. Public comment on agenda items will be allowed when they come up. If you would like someone at the city to follow up on a comment or
question made at the meeting, you may fill out a comment card with the contact information and give it to the city manager. Comment cards are available at the back table in the commission chambers. Completing a comment card is not mandatory. Do we have any public
comment? With no public comment, I would like to say that um on board of commissioners five, I want to add a discussion on grant works and that will be 5C. So, we have two presentations by the
fire department. Chief Belulk. >> All right. Good afternoon, mayor, vice mayor, commission. Appreciate a few minutes of your afternoon today. Um, we have two presentations. One is the proceeds for the 5K to the Franciscan
Center Operation Restore and the second is for the Stork award to ASHift. Um, I'll begin with the um 5K. So, on April 12th, 2026, the Madiraa Beach Fire Department proudly hosted hosted its fifth annual Legends Never
Die 5K, an event dedicated to raising awareness and resources for mental health and suicide prevention among first responders, military personnel, both active duty and veterans. Of course, this April has grown into a powerful community event with 565
registered participants. Uh from the proceeds, the proceeds from the event benefit the Franciscan Center and its Operation Restore Program, which provides critical support and healing opportunities for hundreds of first responders, military personnel, veterans, spouses, and family members
facing the impacts of trauma, stress, and mental health challenges right here in the Tampa Bay area. On behalf of the department and with sincere appreciation for everyone who contributed through sponsorships, participation, donations, and volunteer efforts, the Mander Beach Fire Department is honored to present
the Franciscan Center with a check in the amount of $20,100. Um, we have Pastor Rick, Brian, Mary Beth, um, Mr. Barnes, Paige, Marcus, they were um
sponsors for the 5K. They're here. If everybody can come up, we can do a a nice >> picture commission. Congratulations y'all. Got to do several more.
>> Okay, that's good. Thank you. Right here. One, two, three. >> Huh? All right. >> Good job, Andrew. All right. And our next award is the Stork award.
So on April 27th, 2026, Madira Beach Fire Rescue, Truck 25, and Medic Unit 25 responded to a residence for a reported child birth. Upon arrival, crews located the patient on the fourth floor of the residence and active labor with delivery
imminent. Uh personnel immediately initiated patient care and coordinated with responding Sunstar EMS units. As a result of the quick actions and professionalism of all responding personnel, a healthy baby boy was successfully delivered on scene without complications. Uh after the delivery,
the mom and the baby were transported to the nearest facility and due to the rarity of this occurrence, I would like to recognize the ashift crew acknowledging their efforts during the su successful onseene delivery. Uh the responding firefighters will be presented with the stor pin. Uh it's a
special recognition within the fire and EMS service that honors personnel who assists in bringing new life into the world. So first I would like to recognize Lieutenant George Hill. Next is driver engineer Jamie McGoy.
And next is firefighter paramedic Nick Lucas. Um, and ironically enough, uh, firefighter Mario Barbara and firefighter Kyle Watts were unable to find child care today, so they're not present. But can we do a
Okay, >> Chief, the family was here on vacation. I think for a wedding. Do you recall where they were from? >> I do. >> Maybe George does. >> Arizona. >> Arizona. So, a family went home with a Floridaian child to grow up in Arizona.
>> Yeah. We'll pat ourselves on the back for that one. >> Thank you. >> Thank you. >> Right. Next on the agenda is the board of commissioners samples a samples of recognition and appreciation forms to include an explanation as to why the
person was chosen to receive the recognition and I believe >> that's mine. Clara, >> what I wanted to do because I would like to have that some type of form like that on our website and we're you like if somebody's celebrating a hundredy year
birthday or anniversary, of course, not that long an anniversary, but they would be able to submit a request and I could be able to prepare. >> Do you have your microphone on? >> Yes. >> Oh, okay. >> They would be able to um submit a request for a proclamation or something
and that that's outside of y'all. same thing if we had some kind of criteria you something that they could fill out that we could easily receive a fillable form on the website and so I just gave some we gave some samples and we can come up with some ideas and
if whatever you like the best or whatever and I can bring it back at the next workshop to finalize something. >> So does this go along with um what the commission already passed in a resolution? >> Yes. Well, it doesn't state in there having a
form on there, but some cities do. >> So, we had a meeting where the conversation about getting the key um decided on and that process and I believe Commissioner Go was going to work with the city manager and with you
to determine that. Did that happen? >> Uh I've still got to work with the city manager on that whenever he gets ready to do that. And we've spoken to Commissioner Gabay on it and showed him some samples of like some proclam some plaques we can get with a key and I
think he was wanting something a little different but the the city manager position changed hands. Okay. I don't know where we are on that the type of key because we're happy to do the one with the um the clerk's office glad happy to do the one where you can get
the plaques and they the keys already mounted on them. They can engrave them how we want them and we can get with the uh the um the ones that's receiving it what they would like on it and all. But so the so the commission made the
decision that that would be that the commissioner would work with the city manager's office and we did have a change. So if the two of you could work together and I think that it's not giving it up to the recipient what they want on the plaque that's the commission that's making that decision. >> I mean with the two sample make sure we
got the right >> I think that um we've already made the decision to have the two of them work together and then bring that back to the commission. I've uh mayor I have seen the couple of samples and I really wasn't quite impressed. So we're going to be discussing it a little bit further.
>> Okay. And then it can come back to another workshop. >> Yes. >> Yes. >> Do we have any public comment? >> Okay. Then next on the agenda is discuss changing municipal elections from March to November. >> Okay. >> City clerk.
>> Yeah. This one is um I had got some information from the the elections office. Let me know and there's some invoices here like if we had switched to uh we had to put it on the ballot and if
it got changed to the November to November the municipal elections you can see the um the difference in price of what it would cost the city for those elections. It's a whole lot less for November. But we leave that up to you
all what you want to do. And the city man I mean the city attorney uh he can explain the information that he got and he provided for this item. >> So I was just requested as to whether or not you just need to adopt a simple ordinance because there are three state
statutes that allow you to change election dates. Um, I did a little bit more research on that than those three statutes and I determined and issued an opinion to Clara yesterday that there is a requirement because of a recent case
that came down, city of Miami, city of Miami versus Gonzalez that came down last year. It requires us to follow our city charter which requires an amendment to the charter. So, if you're going to change from March to November, we need to put it on the referendum for a vote v
vote of your residence. So, you can't just do it by an ordinance. It needs to be done by referendum, >> right? >> So, we need as much time as possible to to get the language um prepared for that referendum to be adopted um prior to it
actually being set. I don't know what the deadlines of the supervisor of elections are, but we're running out of time. if you want to do that >> uh for the U >> it's usually it's usually December. >> Yeah, it's December. It's in the first week of December. Actually, the deadline
is during our qualifying period. It used to be December the 30th. Um have it by then. And our qualifying period was over. We knew who was going to be on the ballot hall. And now they came back to us this year and wanted all of that by the
soon as we started qualifying period. So I I'll let them know as I get them qualified. It's all I could do of what that was going to be. But if we're going to have charter amendment or something, I can let them know now and then whenever we get an ordinance pat put
placing that on the uh ballot, I can send that to them. I can get that the all that we had to work on. uh questions and all that and it'll affect different sections of the charter change in the language. >> It's not a big deal to make the changes
to provide those documents, those ordinances to create create that language. We just need direction from you as to what your >> what your request is. I've heard in in my career um you know, commissioners or council members saying, you know, we like our own election. We like it in
March because of the fact that people concentrate on us. And I've heard others that no, we need it in November because it saves us some money and we're going to get a vote, a bigger vote or turnout in November. So, whatever is your pleasure, we would just like to know as soon as possible so we can prepare for it. >> Yes. >> Do we have any public comment?
>> Does the commission have any comments? >> I uh I have a comment and a question. Um I think uh election in November, you know, yes, we will be saving some money, but the turnout is more important from my perspective.
And if we were to let's say start now and I know Vice Mayor McInn and myself will be up for election next March. So would that mean that we would have to be I guess would our election be the following November or
>> how would that be the same? >> It it's going to require some uh terms to be extended. >> Correct. >> And we would address that in the ordinances we prepared. So correct, some of you would possibly get extended from March to November. >> I see. >> Yeah.
>> So wouldn't it wouldn't it mean that um it would go on the ballot in March? >> Would it go on the ballot in March? >> That's the question. Is it do we have enough time to make the ballot uh being um considered in the March election?
>> We have enough time. >> Yeah. Okay. to because like let's say we did a first read which we probably won't be ready for a first reading in July but it's possible or at least August um because our deadline for anything going on that ballot would be the first week
of December so we can get that allowed me time to get it also Spanish translated with the Spanish Institute. >> We would have time if you want to. >> Okay. So I'm a little confused. So, does the public have to vote on it or not?
>> Yes. >> Yes. >> Voters would have to vote on it. Yes. >> So, that would be a special vote then if we do it before November. >> No. >> If we got it done by the time they our qualifying period is in August, which
we've done before and had it on the uh placed it on charter amendments on the November ballot is sometime in August, but I would have to look at that and see. It's in this information here. Uh but that we would have to move fairly quickly on it. >> Well, so then so for Eddie and
Commissioner Go Vos his they wouldn't be nominated in March. They would be nominated in November. >> Correct. That there are seats that will extend to November. >> But you >> if it's a >> if if it goes to the vote in March, they
would still have to run for reelection in March because you don't know that the community is going to support that. >> Correct. have a qualifying period in December. >> Correct. So, they'd still have to qualify. They'd still have to campaign. They'd still have to run for their seats and win their seats. What it would mean is that when their two years ended, it
wouldn't end in March. It would end in the November. >> That's correct. >> That's That's correct. >> Yeah. I just uh agree with uh Commissioner Gvay that uh the November turnout I think would be worth uh changing it uh rather than have our own
election on March which sometimes only only has one person or two people on it. So let's uh let's get on it and get it changed as soon as we can. >> Is that enough direction? >> I agree with that. >> Attorney Tra, >> I've heard one person say they want it November. >> Yes. >> Yes. >> Yes.
>> Okay. That's okay. Yeah, that's what I needed. Thank you. I'll work with her on this. >> Okay. All right. >> Thank you. >> I'll start working on it tomorrow. >> Next on the agenda is grant works. So, uh because grant works came up in our previous budget meeting, uh I thought it
would be good if Mike gave an update so everyone here would understand where we are with using them and not being able to use them. >> Okay. So right now we have a grant work agreement for that is um my
understanding is for more FEMA related grant work. I am now reviewing both of the um both the existing grant work agreement with the FEMA and also a new one which is a piggyback from Lake City.
And I'm trying to compare them and also try to figure out do we even need the Lake City one if we use the FEMA one will it allow can we use it for non FEMA related uh grant works grant
applications so I have not done my review yet but I will do that in the next week. >> So just for clarification we do have a contract for FEMA related work for them to do. We do not have them under contract yet for all of the other things we've been discussing. >> Okay. And I I had suggested that they
held recreation, right? So Jay has to keep doing it. >> Correct. >> For now. >> For now. >> Yeah. He's doing a good job. So, >> do we have any public comment commission? Then next on the agenda is city manager
hearing officers grievance hearings. You have me handle that. All right. I'm going to go ahead and handle that. Um, and I'm just going to read from a portion of the memorandum that was prepared by Megan, the assistant to the city manager on this issue. So, in
accordance with the city's adopted personnel policy, employees other than those designated as part-time, temporary probationary, or at will have the right to seek a review of disciplinary terminations in accordance with the city's code. Um, in 2025, the board of
commissioners established procedures for post-termination hearings following the meetings uh with the civil service commission in a joint workshop. Under the approach that was adopted, there is a neutral hearing officer that would preside over the grievance hearings. Um
once that was determined, uh Rob Esenfelder of my office and myself began seeking out individuals that have the capabilities of being the hearing officers for these uh grievance hearings. And we have found two um Sasha
Dyson um and Michelle Nadu. Um their information is in the agenda packet. their hourly rates are a little bit different. Um, but you wouldn't necessarily be using one over the other. It would be on availability. If we
needed to have a hearing on a particular date and one was available and the other wasn't, that's probably what we would do. It would be based upon availability. So, u we've drafted these agreements with these two hearing officers. Um, those agreements are in the agenda
packet. Um, and so we're asking for your consideration of approval at, you know, the next regular commission meeting for these two hearing officers. So I'd be happy to answer any questions if you have any, but that's kind of a synopsis.
>> Do we have any public comment? Commissioners, >> just for clarity, they're not on staff. They on with a regular payment. They get paid per per case or per situation, >> right? They're not on a retainer of any retainer. That's right. So if if they spent two hours worth of time on the
matter, they'd be paid for two hours worth of time, nothing else. >> And if they're both available at a given time, could we choose the one we want? >> Um, so the answer is yes, we could choose either one. And I assume that you're going to suggest let's do the one with a lower uh hourly rate and and you
know, and that's fine. If there's some direction you want to give me on that or the city manager, I'd be happy to listen to that. Um, but it may be based upon the actual type of case and the experience on that particular type of case for each one of these hearing officers. You may want to go to the more experienced one on that particular
issue. >> Understood. Thank you. Yeah. >> Yeah. >> Yes. >> On the surface, I don't have an issue. >> I don't have any issue with it either. I would want to follow your direction on that. >> Okay. Thank you. So, um, Commissioner
Teleen took the words out of my mouth, >> but if you, how would you decide which one to use? How would you >> determine >> and who would who would do that? >> Well, the city manager ultimately would be the one that would make that decision
um, with some consultation with either me or Rob, uh, my partner who is the employment, uh, labor employment lawyer at the firm. So uh but in in in my the way I see it is is we would look for the person out of the two which would more experience in whatever the particular
issue that's being considered. So >> So the city manager makes that decision when both are available. >> Lots of decisions every day here for your city. Yeah. >> Yes. Yeah. >> Thank you. >> Next. Next on the agenda is community
development ordinance 2026-04 zoning establishing division 6 lowdensity vacation rental attorney tr what what order would you like us to go in for a a staff presentation and applicant presentation.
>> Well, this is a work session, so it would be your presentation and if the U board of commissioner wants additional information, they can ask, but this is not a quasi judicial hearing. This is just a workshop. >> Okay. >> Yeah.
>> Okay. There we go. Okay. So, the proposed uh privately initiated land development regulation amendment would create a new zoning district to allow for nightly rentals in areas currently with residential medium future land use category. Um, city staff are
concerned that this will lead to spot zoning in areas that are primarily uh residential. Um, this proposed ordinance not create any regulatory costs for businesses. Uh, but city staff would have to handle more resoning
applications which can uh take up staff time. Um, based on our recommendation, um, CS staff recommends denial of ordinance 2026-04 zoning establishing division 6 lowdensity vacation rental for the
following reasons. Uh, city staff are concerned about the potential for spot zoning. And also, city staff are concerned about the potential change to the character of residential areas with the residential medium future land use category. attached are the are the ordinance and uh the business impact
estimate. Um Ford Penelis did review the ordinance and they they didn't have any um issues with it because it's a permitted use for the countywide rules. Um >> do we have any public comment? >> Are you done? Are you done, Andrew? I
>> I I am. >> Do we have any public comment? Yeah. Okay. >> Good afternoon. My name is Alex uh Critiv uh the property owner of 101 one
of 43 Avenue. Um I would like to express um in support of uh introducing this zoning or reszoning. Um it will help obviously Madiraa Beach um residents uh owners
um and uh will bring more more people into the area. So in my opinion I I I think it's a positive move um for you know primarily residents and and tourism. Um yeah um myself I'm a disabled veteran
uh spent some time in in uh US Army. So for me, for myself, uh if it would have happened, it would have been extra income for me. So I would I would uh uh appreciate if you consider this. That's it. >> Thank you. Do we have any additional
public comment >> that the applicant is uh here um also? >> Good afternoon. My name's Mike Bins. I own the property at 189 144th Avenue in the corner of uh Ahorn and 144th. Uh I understand the
concerns about the spot zoning, but the street we live on is uh entirely multif family. Uh there's only two single family homes and uh I think would bring best and highest use of the uh street to have have nightly rentals that would
have a good economic impact on the area. There's already a gas station at the end of the street. So, it's, you know, a lot of activity there. And I think it would bring help a lot of the businesses in the neighborhood recover, you know, to have, uh, because people that come there for a vacation, uh, they're there to
spend money, whereas people that would live there, they would, you know, not quite spend as much. It's been my experience in the past. I've owned the property 24 years and uh you know with the values and uh the amount I'd have to
rent it for now would be considerable with the renovations after the storm and you know it just it would make more sense to me if that would be possible. I'd hope you consider it. >> Thank you. >> Thank you. Do we have any additional
public comment? Hi, my name's uh Sean Grigg. I live on uh 1844th Avenue uh across the street from uh the gentleman right there before me. I second everything he says. I mean, we're walking distance a stones throw away from the beach. I mean, this would
be a great opportunity for for tourists to come and and enjoy the enjoy the beaches and enjoy MadiRaa. So, I don't see really any problem. uh multifamilies, apartments, condos, everything on our street. So, I don't see where that would be, you know, a disadvantage to anybody. All right.
Thank you. >> Thank you. Do we have any additional public comment? >> My name is Carly Annos. I'm with HKN Associates. I am part with the applicant. Um this is Zin. She's the property owner. Go ahead. You can introduce yourself. >> Hello. My name is Ken Ai. I'm the
property owner from the Maderia Beach. >> Y I know we're not supposed to, I guess, present because this is a public workshop, but we look forward to presenting in the next um hearings that we'll have. If you have any questions that you guys can think of, feel free. Thank you. >> Thank you. >> Thank you. >> Do you have any additional public
comment, Commission? >> Mayor, can I just jump in here for a second just to make things absolutely clear? This is not about reszoning a piece of property. This is a text amendment to your code. So when you talk about text amendments,
you're basically making decision as to whether or not you want to add a section to your code, you want to modify it, you want to amend it or whatever. And that's all this is. Do you want to amend your code to create this zoning category? All these people have talked about their
particular property and what you know how they would like it applied, but that's a separate hearing. I just want to make sure that you understand this is just to determine whether or not the text amendment will be approved. And by the way, there is a recommendation of denial of this ordinance. But my advice
to you tonight today after you have your discussion is to uh you've heard all the information, move it to the first public hearing and then make any decisions that you have to make whether whether to approve it or not approve it. Um and go from there. But just want to make absolutely clear this is not reszoning a
property. This is creating a change in your code uh for this new zoning category. Okay, >> Mayor, I just want to say that I'm glad to hear attorney Tras validate what I'm about to say. Uh this proposal does not simply tweak or or zoning code. It
creates an entirely new zoning district, the R2R, that explicitly allows nightly vacation rentals, stays of less than 3 months in areas currently designated for residential use. This is a significant shift in policy. What concerns me is
that both city staff and planning commission have recommended denial of this ordinance. Um, first let's talk about spot zoning. Uh, staff specifically warns that this ordinance is likely to lead to spot zoning in areas that are primarily residential.
This is not speculative. It is the predictable result of creating a pathway for privately initiated resoning requests on a parcel by parcel basis. Once this donor once this door door is open, we lose the consistency and the fairness that our zoning code is
supposed to provide. Every similar property owner will expect the same. Second, the change in neighborhood character. We talk about that a lot up here. Uh the staff also raises concerns about the potential change to the character of residential areas within these R2 designated neighborhoods. And
we all know uh I think I well I'll just speak for the district one. This is this we just had a resident last meeting talk about the problems with short-term rentals in his neighborhood. High turnover of occupants, increased noise and late night activity, traffic and
parking strain, a shift from long-term residents to short-term residents. This is not a minor adjustment. It is the introduction of a logging use lodging use into a residential district. Third, the ordinance is privately initiated. It
is not part of a comprehensive citywide discussion. It is a targeted request that benefits specific properties while asking us to accept long-term impacts on the entire neighborhoods. Um we talk about the the the feel, the vibe
of Madiraa Beach, the neighborhoods are still there. We still have that small time feel, the small village in feel in our neighborhoods. Uh if we believe if we believe that short-term rentals should be expanded, then we owe it to our residents to do that thoughtfully, transparently, and comprehensively, not
one parcel at a time. Uh because this is this president is because once this president is set, we we won't be able to contain it. I want to emphasize residents chose to live in our two neighborhoods with a reasonable expectation of stability and
predictability. Our zoning code exists to protect that expectation. Tonight, we are being asked to weaken it. So, for the sake of consistency in our land development negotiations, protection of our red residential neighborhoods and in alignment with the recommendation of
both staff and the planning commission, I respectfully urge you to vote no or to to not include this discussion or to not move forward with this discussion >> as presented. Any
additional comments? >> Okay. I didn't realize how you found out that the planning committee uh put it down as well, but that's good. So, I didn't realize, but then also uh I mean, you know, I I hate to say >> I
So, it's going to a plan commission meeting uh next week. Uh just to clarify that. I apologize for interrupting. >> Okay. Well, anyway, I'm I'm opposed to it. I'm sorry. >> Any additional comments.
>> I would have to uh agree with uh my fellow commissioners on this one. Also, you have to um think about what the city staff has recommended also. And we still have that same character as Commissioner Tagalini had spoken about. Um I would be
afraid this would open up a can of worms and um and the staff would be really um hardressed to control it. So that's my opinion. >> I also agree with the fellow commissioners.
>> I I agree also. Um, one of the things that we've talked about a lot up here, it's been a lot of discussion in the community is is the short-term rentals and them encroaching into the residential neighborhoods and the problems that people have. Uh, we had another area in the city where they wanted us to reszone a whole street for
short-term rentals. So, there's a lot of opposition to the short-term rentals. Madiraa has very targeted areas that are short-term. I'm not in favor of expanding it. That being said, Attorney Tras, um, based off what you said you thought we should do, do you think we
should still move forward with it on a regular to vote? >> Yes, you should put it on the next um, well, whenever it's properly noticed, u, put it on your next regular uh, commission meeting and there you can >> you can then hear the actual full
presentation by the applicant because you have not heard that today. Um, and you can hear from your residents under under oath if you want to do that. Um, but I would suggest you put it on a regular commission agenda and act upon it that way because you really can't hear at the workshop.
>> Correct. >> Yeah. >> All right. I would I would agree with that. That way it's it's been publicly noticed and the conversation is had in the public. >> Thank you. >> All right. Thank you. Next on the agenda is ordinance 2026-06
John's Pass Village Hotel vacation of rightaway request portion of Fisherman's Alley. >> Good afternoon. Uh this application, if you can go to the next slide, uh consists of three different items that are to be heard in a certain order. The
first is a vacation of rightaway case. Um, >> can you pull your mic closer? >> The first is a vacation of rightaway case. The second is a request for approval of a reszoning from John's Pass Activity Center to plan development.
That's ordinance 202605. And a request for approval of a development agreement that goes along with the plan development. Uh, this is our proposed meeting schedule. you'll see today's workshop at and the next meeting it will go to is
the planning commission on June 1st. Uh after that it will come back to the board of commissioners for a first reading on June 10th and then proceed to a second public hearing on July the 8th. Um please note that uh the planning
commission will not hear the vacation of rightway case. They're just being informed of it because it's part of the whole development package. This is where the project is located. Uh boardwalk to the south. Um east end to
the north. Um and 129th Avenue on the north side. Uh this is the proposed vacation of rightaway. It is a partial alley vacation. It is only
abuing the lots as shown in the gray hatched area. So, uh, part of the procedure for vacation rightaway is the applicant has to notify all of the listed utility companies and receive either a letter of no objection, a request to relocate the
facilities, a request for payment for relocation, or is providing an easement to the respective utilities, which would be in effect temporarily until all the noted utilities are relocated. Um
this is an example of a letter that was over to the right. Um we have received uh responses from all of they they have included responses from all of the utility companies and contained within the application is a set of conditions
to make sure that the utilities are protected u during this construction time and afterwards. Um the this vacation rightaway is supported by policies in the Madira Beach comprehensive plan, the Ford Pineellis Countywide plan, and the Madira Beach land development
regulations. It would be consistent with the land development regulation requirements that structured parking facades must blend into the built environment with a visual appearance from the public rightway as an occupied building. And as we get into looking at
the PD drawings, you'll notice that um the garage is hidden by the hotel rooms and the retail and restaurants of the proposed hotel. Um vacating the alley allows the parking garage access to be internal to the site and to be hidden
from the abuing streets by this retail and restaurant on the ground floor um and by the rooms on the upper floors. It's the intent of the PD district to accommodate integrated, well-designed developments in accordance with the
development plans that have been approved in compliance with the PD zoning. The PD district is intended to offer some design flexibility and to encourage imaginative, functional, highquality land planning and development for those uses that are
consistent with the future land use plan and compatible with adjacent properties. Um, this PD must meet the intent and criteria um of the future land use category. That
means the density, the intensity, and the imperous surface ratios are in line with the underlying zoning. It's consistent with those density requirements in the John's Pass Village Activity Center.
So, this specific request is reszone. 1457 acres, which includes the proposed vacated rightway. um from Johns Pass Village Activity Center to planned development to allow for the construction of an 87 room hotel with
first floor restaurant, first floor cafe, sixth floor restaurant and a small event space. So the city code explicitly says that the there is a request for um flexibility under the PD is
you can ask for changes to setbacks, stepbacks, and heights when you're reszoning to plan development. If the design of the development incorporates voluntary provisions for civic or community enhancements such as groundf flooror retail, expanded setbacks,
enhanced landscaping, sustainable building practices, and other design enhancements. So there are specific set of developer requests that have been included. They're shown in both the um plan development and the accompanying development agreement. Um and I'll go
through those so that we're very clear about what those are. The first is the building height of the main building. So in the city we measure from design flood elevation. So we are measuring 73 feet above design flood rather than the 55
that would be allowed by right. The next request is just for a stair tower to be 79 feet above DFE rather than 55. The request is for five stories over ground level commercial instead of four
stories over ground level commercial. The front setback is 0 feet instead of 10 ft for multi-story buildings. the upper floor setbacks, which are also called as stepbacks, um zero feet
instead of 10 ft for the lower five stories of the building. And one kind of unique thing is the balconies, awnings, and roof overhangs are over the public rightway within the um development agreement are specific easements to
protect the city um from liability from from those. And then the visibility triangles um our code actually has two quite confusing visibility triangles within it. Um they are acting they are want to encroach 25 ft
at the intersection of east end lane and 129th. I'm sorry the required visibility triangle is 25 ft. They want to be 10.7 ft into the triangle at East End and 129th
and then 2.6 ft into the triangle at East End and Fisherman's Alley. So as we noted the flexibility that's allowed in the code, these are the things that the developer is proposing to provide. So one is 92
parking spaces available to the public at specific limited hourly rates. And included in the DA is a provision that those parking spaces would be at no more than a dollar over the current city rate per hour. Uh the next thing is a covered
pedestrian arcade provided around a portion of the required groundf flooror retail and restaurant space. um an extension of Pelican Lane um as a private street within the development, but it has a public access easement over
it to provide midblock access for both vehicles and pedestrians. Um there is an enhanced green space with restrooms, a park area to be used also with a public access easement there. uh pedestrian
improvements including 10 feet wide sidewalks on the three street frontages, new crosswalks to be on Boardwalk Place and 129th Avenue. um a roadway improvement of milling and resurfacing Boardwalk Place
and access for two specific properties located adjacent to East End to allow those properties at times that um Boardwalk Place may be closed for a special event or something like that or not accessible for other reasons. Um
those uh owners and their clients have access through the garage to the to the remainder of Fisherman's Lane. So, as we just went over, the developers requesting setback heights, number of stories, and encroachments to what would normally be allowed in the John's Pass
Village Activity Center zoning. All other aspects of the project, including the uses, the density, the intensity, both the ISR and the F meet the requirements of the John's Pass Village Activity Center zoning. Um the
underlying season one zoning allows 60 units per acre of hotel use and that is what is proposed for the PD. Um and we are also meeting the um specific design standards in the John's Pass Village Activity Center. Um, so
some of those are dividing the building into separate bays to make it appear smaller using varied materials, finishes, varied types of windows and doors and balcony treatments, standing seam metal roofs, and various paint colors. As we noted earlier, the parking garage
is designed to be hidden from view by a liner building on the south, east, and west sides, which include ground floor retail and restaurant space along both Boardwalk Place East and 129th Avenue. Um, you access the garage internally to the project along the private road,
which is an extension of the existing Pelican Lane public road. This uh project works to uh minimize the impact on the adjacent small-cale developments on both ends of the project. So on one end the one-story
height at the park and the portico share um steps down to the smaller buildings next to it and on the other end uh the building is stepped back further than would be required. Um so we want to look at the um density and
intensity calculations and as noted these meet the density F and imperous surface area requirements of the zoning district. Um so these are the calculations at 60 units per acre you would have 87 hotel units allowed
and 87 hotel units are being requested. The floor area ratio which is all inclusive includes all uses within the building that is a 2.0 F or floor area ratio which basically is one floor area
is the size of the site and stacked up. So we have the size of the site times two stacked up to become a multi-story building. um they are allowed 126,968 ft and that is what is being proposed.
The impervious surface area they are allowed 53,961 and they are requesting 53,278. So the request are within the parameters. Another question that's come up has been
the parking and how much parking is being provided and what the uses are. So under our current code we have uh parking numbers for different size of a hotel units for retail for restaurant
and we add all of those up and then in the John's Pass activity center the decision has been made that um the code allows a 50% reduction of that parking. So they are required to have 175 spaces for
the hotel, the restaurants, and the retail. They're providing that along with um paid parking available to the public of 92 spaces for a total of 267. This is the plan of the ground floor of the hotel. You'll see the gray area in
the middle is the area of the rightaway proposed for vacation. It's a little bit difficult to read this plans because there's multiple pieces of information contained in here, but um you will see that the traffic flow comes down from
the north and goes through on this new Pelican Lane extension and then that can go out to boardwalk which is one way and come back up east in which is one way. These are some renderings of the hotel. There's a lot more of these in your packet. I did not include all of these
in the um slideshow, but uh there are multiple renderings in your um agenda packet. Uh this is the view from 129th Avenue, which would be the primary entrance to the hotel, which would be under that portico, which is along the
extension of Pelican Lane. This is the view from the boardwalk side uh with the park to your left and the building to your right. And that is Pelican Lane kind of in the foreground. You'll see the arcade that we talked about earlier providing shaded walking
space for pedestrians. This is a view of the hotel dropped into an image. So, apologize that the image is a little loose, but uh that's basically the massing of the hotel. You'll see that the top floor is stepped in um and is
not the same footprint as the lower floors. The last part, the third part is the development agreement and the DA uh documents the conditions agreed to in the PD resoning and spells out the details. Um, it's a requirement
when you're reszoning to PD. There are the two easements we talked about for the general public to access the Pelican Lane extension and the park. Um, and then the one easement for the two private property owners along East End Lane. All these documents are included
in the DA. Um, you'll see all those easements attached. Um, that's where it's spelled out that the 92 spaces are at no more than a dollar per hour over the current city rate. Um, and all the impact fees are estimated on
the last page of the DA. Um, those will be actually calculated at time of permitting because that's when you know the actual square footage and the actual numbers. Um, and the requirement is for the developer to file an application for a building permit within three years
from the commencement date of the development agreement. So, in summary, the applicants requests are consistent with the city's comprehensive plan, the countywide plan, and the John's Pass Village activities center design standards and guidelines.
Um, we're here to answer any questions you may have, and the developers representatives are also here. They have some large um exhibits if you're interested in looking at them in more detail. And thank you. That concludes my presentation. >> Yeah. Thank you.
>> Do we have any public comment? Good afternoon, Mayor. at Brian 625 Court Street here on behalf of the applicant JPV Hotel Properties LLC. We are joined by Mr. Kins and Mr. Winters, the developers and owners. We're also joined by Sean Cashion, our civil engineer. Um, and we're also joined by
uh Tim Clemens, our architect. So, we're here to answer any questions that you have. Um, obviously won't make any presentations, but we do have a significant amount of big boards uh to show how exciting this project is. uh if you have an interest in seeing those uh and if you have any questions for us, we'd be happy to answer them. Thank you.
>> Thank you. Do we have any additional public comment? >> If you'll come up to the podium, >> hello. I'm Sue from Waltz Fish Shack. I've been there 22 years. Um, we bought the
property back in 2016 and from the property standpoint, what our goal was is to have front access and back access for all our customers. So, we're not ready to retire. And so, what
I'm really worried about, we're not really worried about a hotel. What we're worried about is the closure of Fisherman's Alley and having a six-story building next to us and the huge impact of just relocating
the utilities. So, all the utilities that are on Fisherman's Alley um kind of help out everybody on the boardwalk. So, Boardwalk Grill, Scullies, and obviously JB Hotel, um
they own most of Scullies and things, but there are a couple other businesses that will have some interruption. So, my whole thing is I'm really worried because it's not laid out how this will
impact us from business interruption. So just the fact of moving all the utilities of the water supply, the electrical and so I just want guarantees and if if you were the developer that
bought Waltz Fish Shack property, we have two apartments behind us. So now it's severed and we've been a team player with Village Fridays for the past 20 years. They close off the street and the
only way our customers access our property is Fisherman's Alley. So when all the businesses came to listen to the presentation of the JV hotel, everybody that was a business owner
listened and what they had um promised is the oneway street which is east end to be two ways >> and it can't be possible because it's not wide enough. So, if there's a way that you can
rebuild the hotel without closing Fisherman's Alley all the time because there's besides Village Fridays, there's fishing tournaments that block the whole thing. So based on 22 years of business,
we have tons of customers that use Fisherman's Alley every day to come to our to our restaurant. So all I'm saying, I'm really worried about the business interruption.
I'm worried that there's not going to be signage. So whether they use the Marriott Corporation, Holiday Inn, whoever it is, they're going to promote their business, not us in the corner. So
So my whole thing is talking to a developer to developer. If you had this property, you probably there wouldn't be a selling point. So when Waltz Fish, we want to be open 10 more years. Obviously, two years is going to be
business interruption to our actual restaurant, but we're hoping to stay open eight more years, but we need access and signage. And so, we kind of need access all the time through that
area, not just when the street is closed, because I don't know about you, but 10 parcels to make a hotel. This is going to be a huge magnitude. This we're not talking just one property. We're talking huge
huge like this huge hotel. This is going to be worth $100 million to to Madira Beach in the future. I mean it it really I mean it's a great project. It's just affecting us, you know, at Waltz Fishack and our two little apartments in the
back. So, all I'm saying is to be a little open-minded if you owned that property and you own the residential property that we really need access all the time, not just not just during those couple
times. And then if we could get really a layout plan of saying, "Okay, your water is going to be shut off." There's no way that we're going to relocate water and not have business interruption for electric and water and so forth. So
anyways, thanks for listening. >> Do we have any additional public comment? Commission, any questions or comments? Oh, you have some additional mayor. Would you like us to respond to that those concerns or would you like to just ask us questions if if that's in the
form of a question? >> Those were going to be some of my questions. >> If you'd like to respond, that would be helpful. >> Thank you, mayor. Um, and obviously we listen very intently and and planned very deliberately for access and the least uh disruption as possible during construction uh for our neighbors. Uh,
no one's water will ever be shut off, no one's electric will ever be shut off unless there's a power outage for everybody. So the construction will not impact uh at all uh water utilities and services to those businesses or to any of the businesses uh in the area. Uh and and that that will not be a concern. Um
I'll have our civil engineer Sean Cashion talk about the access, but I did want to point out that the developer is giving four parcels approximately 16,000 square ft of total property for the extension of Pelican Lane from 129th to
Boardwalk Place. is also paying to resurface and mill boardwalk place and is helping with the development of a public park and public restrooms on boardwalk way. Um so those that's where the access will be. Uh Boardwalk Way, Pelican Lane, the access is going to be
there. It will be there continuously throughout construction. There will not be a day of the construction where those businesses will not have access. Uh and that's been planned for. So Sean, do you want to address that? Sean Cashman, 13825 Iikai Boulevard, sweet 605 Clearwater, Florida. Uh and
just to to confirm what Brian said, based on our current plan with Panelis County for relocating the water and sewer, which are Penelis County utilities within Fisherman's Alley, there should be no disruption of water,
sewer, or power service for that matter. Uh Duke does not have a main line that goes through Fisherman's Alley. Uh as as far as access um is is the question regarding the the the
access easement that we have that's going down Fisherman's Alley when boardwalk >> Andrew could you put up a map of the area >> so we could look and see what >> I mean because I'm kind of confused. The alleyway is
>> at least >> I mean access along East End Lane and and Boardwalk Place east uh that will not they will be will not be interrupted during construction. So access to Yes. >> Well, that's what as I recall the
alleyway is currently parking lots. So the street and I'm not sure what the name of the street is. uh right by Boardwalk. That's where all the access goes. I mean, you know, I go down there all the time and and have walked down the street and go to the
Tiki Bar all the time and see Walt's Fish Fish House and I mean, so long as you've got that circular traffic flow, I mean, you know, I I don't see how anyone could, you know, ask for anything
more. You're not going to be blocking the streets. So, Boardwalk Place, that's going to be opened. I think, sorry I didn't interrupt, but I think what uh Sue's concern is that during special events, >> correct? That is that is >> that that route you're talking about would be blocked off like for First
Friday and some other event. Although I do know that there's going to be some options, but that's what she's talking about. >> Right. Right. >> Right. >> Yeah. The access will be provided through the garage through an easement in the garage and there will be ample detour signage and signage on the
special events and that's something we'll coordinate with the city. But this is what that is showing here this access uh through through the garage only on the special event outings. >> I I just sorry I just feel like what would what would help is if we could have some kind of a guarantee that it
would say uh public use to go because it's going to look like they're turning into a hotel. There will absolutely be signage >> and and they should know that at the end of that uh that road is Walt restaurant. >> Absolutely. Yeah. >> That that seems to that seems uh important. >> We are happy to work with Susan on that
and with the staff to make sure that's very clear. >> I know conversations that I had with staff there was the discussion on signage and that signage would definitely be addressed throughout construction and after. >> Absolutely. >> Yes. And I mean, you know, when you've got all the residents and all that down
on 128th, so they've they've got a access for them. So maybe a sign or two that they the the residents can know how to get there. So also, which Walts Fish House, this is how you get there, which
I guess is tricky because that one the one street's a one-way street. >> All of this is provided for in the easements that we're providing and also in the development agreement. Those terms are in there. And if we need to tweak them with Mr. Kra and Mr. Hbridgeidge and Miss Yncan and Mr. Morris, we will do it. But we're going
to definitely work with Sue and make sure she understands the plan and and make sure it works for her as well. >> Well, that and then truthfully the rest of the people on boardwalk. However, they're they're all good with the events and people walk to their places anyway.
So events are kind of few and far between. But but then also I guess if you're going through the construction site, make sure it's safety wise. Absolutely. >> Believe it or not, uh, Village Friday, we walk all the all the way down there, you know. So, uh, I think it's a win-win
for the city. I think it's a win-win for everyone. I would be in favor of the PD. Can >> can I ask, is there a cost for that shifting of the utilities that's going to is it going to have to be moved? Is there a cost for that? And if so, who who pays for that? >> So, all those developer >> developer
>> and if you're going to pay for it, >> the developer would pay for that. >> Yes. >> Thank you. I just wanted to confirm that. Thank you. And uh a couple another question that's been asked uh from residents is it's zero setbacks, right? And uh I think by looking at that design, I understand it, but uh does
this mean there's no sidewalks for pedestrians if it's a zero setback? >> No, there's ample sidewalks. There's 10 foot plus sidewalks, which is an excess. And also there's a massive uh prominade like an open arcade. Um so we will explain all of that in our presentation. Make sure that those visuals are are
very well depicted. Um but the zero setback is somewhat of a technicality because there will be ample uh sidewalks and pedestrian access uh that'll be inviting to the site and also activate that area >> for public use sidewalks >> 100% it'll benefit all of those
businesses >> and also uh >> thank you >> page 119 it says uh Duke Energy add no objections to this also correct >> well thank you >> and the parking spaces >> uh I just wanted to make sure does
public works have they signed on for getting in and out of there? Uh >> this so this development agreement was brought together by city staff, the attorney and the developer. They've been working on it for a long time and what is going to come to us when we have a
regular workshop, all of the presentation and all of that that Yes. >> Thank you. >> Thank you very much. Next on the agenda is Marina. >> Excuse me. I'm sorry. I have a >> you didn't speak. >> Well, I must speak if you want to talk.
>> I was waiting for my turn. >> Um, just like the rest of the commissions, I think this is a very good project and good product. Um, no issues with vacation of the alleys, especially when all the utilities have signed off
on it. Um the only concern I would have would be density slashintensity and I've spoken with staff and I think we have verified that with Penolus County because density is not something that we can give. Density is a state
regulated and the county regulated. We can work with the zoning setbacks height things in that nature. But in this case, you know, it 60 units an acre plus
two acres of U F. It just it just doesn't doesn't sound right with my math, but I'm respecting our staff and them having communicated with Penolis County and hopefully um the state. I I
just won't have any problem with that. So, um, one of the things that staff did in the presentation was they did go through a slide where they said, "This is what the developer is getting. This is what the city's getting." So, maybe it would be good if we could get that a
little bit more bullet pointed because that would have addressed the commissioner's concerns. The city's winning, >> no doubt in >> in in this. And the development is something that, like I said, has been years in the making and the back and
forth to get a building that would fit the character of John's Pass. And they're not getting I mean, they could have built by right. the changes that have been made are more they bene they benefit the developer obviously because they
wouldn't do it if it didn't but it really benefits the community in providing the community with additional restrooms that are needed down in that area with providing green space that is needed down so I think that at the end I don't think at the end of the day it'll be a beautiful development that the
community will get to benefit from as well as it will draw in the tourists to come in and stay in the hotel and go to the restaurants >> I totally agree agree with you as I stated the only concern I had and I'm sure development team has looked into it density is not something from us to give
that's regulated by the state and the county when it comes to zoning yes we can you know have our own opinion and height and this and that and I have no issues with that it's just a density was something that I was concerned with and staff's checked into it and um so I'm
fine >> all righty thank you next is Marie Ina approval of RFP 2605 bid award to Spieler Companies for Marina Seawall replacement and Tom and Kitty Stewart Park Seaw Wall improvements.
>> Not sure who is going to present this. >> I'll I'll start since it was under Marina. Good evening. Um, so this is basically just a continuation of our seaw wall project at the marina, going from where the fuel dock's located all the way down to where the cell tower is.
And we're going to close in the old boat ramp that we are no longer using that we haven't used in years to uh create more space. We can turn that into a wash down area that doesn't have it, you know, that is more filtered and doesn't have as much runoff into the water. And then
the additional space gained will turn into vehicle parking and other areas like that. So, we're gaining a little land. >> Do we have any public comment commissioners? >> I feel like we've been talking about this for a while.
>> Yeah, we have. I just just to get get it out there. And then in in this contract, we decided to move uh Megan's portion of the se another seaw wall that's needed in the city um as well. And I'll let her explain that. >> I'm not that tall. Hello everyone. So
this is um Tom and Kitty Stewart seaw wall, sand wall, however you want to um look at it. We've included the plans for this in your packet. There were two options for this seaw wall. There was a concrete block wall and there was a vinyl wall. The concrete block wall is
the same as what we have at Archbald Park. And if anyone remembers after Hurricane Helen, the seaw wall at Archbald Park held up except for the the cap. So we have um changed out the cap at Archald and made that more of like a
domed um concrete dowled in with rebar. And that is what we would like to proceed with at Tom and Kitty Stewart. >> Do we have any public comment? Commission, do you have any questions or comments? >> So, that's option two, right?
Construction of the >> That is correct. >> Okay. That's what you That's what you'd prefer. That's what you're >> That is what That is what we prefer. >> Okay. Thank you. >> Do you have a time frame >> for Tom and Kitty Stewart? >> Yes. >> They will they can mobilize within the next two weeks.
>> Okay. And then how long? >> We will be done before Fourth of July. >> Okay. And then finally, uh well, Marcus just left. Will we continue to have access through their property potentially while they're doing the construction between the seaw walls?
>> I'm sure that we can work that out. I would probably need to talk to the property owner since that is not our property. Yeah. >> Um to see how he would feel about that. >> And then finally, um I mean and I'm asking these now as opposed to the next meeting. Um, so will they be able to
work within the brown boundaries of where the fences are right now? >> Yes. And we're actually going to I think on the 8th I was looking at Jay to see if he was looking at me. Uh, we're going to actually get rid of the fence that's there and we're going to change it to
our bicycle barricades. We are spending almost $500 a month renting that fence. So we're looking to get rid of that cost and use what we already have. And we're the rec center won't need it after the night market. So after the I believe
it's June 3rd 6th. June 6th, I'm sorry, June 6th. So the 8th is Monday. >> So we will be able to remove the fence, put in the new bicycle barricades, and by that time we're hoping that Spieler will mobilize. >> Awesome.
Anything additional? >> Thank you, Megan. >> You're welcome. >> Next is public works. Don't leave. Amendment to Penllis County interlocal agreement to share cost with FD and NPDES MS4 permits.
This is something that you guys have already approved. Um this is just an an extend the agreement for an additional 5 years. So from 2027 through 2031. And attorney Tras has already read over this
and Penllis County had made the amended changes per his request. Yeah, all the all the cities are are doing this and and I did send my suggested changes to the agreement after having reviewed it. They made those
changes and so this is ready to go for your consideration. To me, it's it's just a matter of h housekeeping. You need to do it. >> Yeah. >> Do we have any public comment? Commission, any questions or comments? >> Thank you, Megan. Next on the agenda is
2025 Ford F550 4x4 dump truck purchase. So you all have already seen and you have approved this um a few months back I think back in February. But what happened was when Palmetto tried to deliver the truck, they delivered us a
2024 model that had several error codes on the dash. So at that time we refused the truck. We sent it to Ford. not even at that time knowing that it was a 2024 and we ordered a 2026. So then we took it uh we decided to just refuse that
truck and void out the PO and go through another vendor which is Duvall and which we've worked with before. So this is a 2025 same truck. Um it's got a little bit taller of bed size than the original truck. This is 18 in versus 16 and it is
$96,953. But this is purchased off the Penelis County Sheriff's bid, which is a total Florida, not Penelis County, I'm sorry, Florida Sheriff's Association bid. So all of the state of Florida can use this procurement. Same thing as Demandstar or Source. Well,
it's the procurement is done for us and it's typical for most cities to use this. >> Do we have any public comment commission? Any comments or questions? >> So was there a price difference for the >> There was. Yes, this one is um I think
that one was 92,000. This one's 96953. >> Thank you. >> But I have $125,000 budgeted for this truck. So I'm well under budget. >> Great job. >> Next on the agenda is approval to piggyback off the city of Bair Bluff's
Duncan Drive roadway and storm water improvements contract for area 5 and various locations. roadway and drainage improvements. >> So, what you have before you is a contract that the Bair Bluffs went out
to bid for a road project same similar as area 5. So, typically we do milling, resurfacing, curb work, um storm replacement, and various other repairs through the project. Um we've worked with Keystone for several projects in the city. We know Keystone is a
fantastic contractor and being able to piggy back off of this contract allows us to save a lot of time by not having to go out to bid. So within this project, which you don't have before you today, but we will have it for you at the June 10th meeting. You don't have
the cost yet for all of these locations, but you will have that. So today what we're asking is for you to approve the piggybacking agreement or I'm sorry discuss to approve at the June 10th and then at June 10th we'll come back for all of the the costs for each location.
So this would be area 5 which is 129th and 131st. This would be Bay Point which we've talked about. This would be um the beach accesses from 135th to John's Pass Park. All of which were damaged by
Hurricane Helen. And FEMA has already allocated money. I I don't have that exact dollar amount with me. And I'm missing one. And John's Pass Village. And then uh we may have another location that we'll
bring back before you for Tom and Kitty Stewart Park. So, um, I will have all those numbers for you for the next meeting, but I'm here to answer any questions you may have about the piggybacking. Awesome. Do we have any public comment?
Hi, my name is Lori Hopkins, 912 Bayoint Drive. It's nice to see everyone. As you know, I'm very in love with Bayoint Drive. And recently, I spoke about the poor condition of the surface of our street, Baypoint Drive. And I want to come back today and say thank you. Thank
you to our public works director, Megan, our city manager, and all of you commissioners, because I do believe that you helped expedite the surfacing and resurfacing project. Many of our residents today are at work and couldn't be here to thank you, but we do have
some residents that might wave at you in the audience from Bayoint Drive. We're hanging in to the end with you, but we're happy that you're swiftly moving forward for us and we want to say thank you for your support and thank you for listening. >> Thank you. Do we have any additional
public comment? Good afternoon. My name is Bernie Brown. I live at 916. Well, I don't live there. Our property is at 916 Bay Point. Uh we purchased it just before Helen and Milton decided to visit and
we've since then and before we've never seen the roadway in a really good condition and we're looking forward to seeing it as soon as we can get it there. >> Thank you. >> Thank you. Do we have any additional public comment? >> I'm not prepared to make any, but um
Christy Juliano, 840 Baypoint Drive. Um I was curious because when I did a lunch with the mayor, my impression was that I think it's right that before you get to Bay Point. I was under the impression that that was getting resurfaced in
March. It's now the end of May. And I took a video just as I was coming here just so y'all could see it. Obviously I don't need to share it but because anybody that's been down that road knows it is a pothole ripped apart destroyed
road and it's really like makes even getting just to Bayoint. I mean, I understood I remember you saying that we were going to have to raise Bayoint Drive, all of these things, but it had they we've already put the culverts in. All the driveways have been repaired.
Now it's just a disaster. I'm just curious if the timeline has shifted and when we're going to see that repaired. >> Thank you. Do we have any additional public comment?
So Megan, I know that there are a lot of people that are going to be very happy about Bay Point. >> Yes. I would like to make sure that I mention though that this piggybacking is only for the milling and resurface. >> Correct. Correct. But it's still in design for the elevation. We're still
working on that. >> So um I have two questions. One on Bayoint when we vote on this, how long will it take? Do you have a projected time of when when the milling and resurface will happen? >> I do not at this moment, but I can try
to have that for you for June. >> And then can you give us an update on Puit? >> I can >> if there is one. >> It is um it is I unfortunately do not have a timeline for when we are going to
mill and res mill and repave. We are having some conflicts with the contractor and having a hard time getting a scheduling out of them. So, we are working diligently trying to get that completed, but we are hitting some
speed bumps. So, um we will put out updates as much as we can. Um but that is all the information I have at the moment. I think that's important for everyone to know that it's not it isn't the city not wanting to complete the work. The challenge is outside of the
city. That is correct. And so, thank you very much. >> You're welcome. >> Is it almost even fair to say it's potentially in litigation because the contractor has beyond >> I can say >> beyond their scope has has it's Yeah.
>> Go ahead. >> I I can be forthcoming with all it. >> No, just tell them whether it's in litigation or not. >> Oh, we have been served. >> Yeah. That is the contractor. >> The project should have been completed. >> Yes.
>> But they're not doing their job. >> So, it's going into a standoff kind of to so to speak. >> Okay. Well, I'll jump in there. >> Thank you. >> Okay. So, they weren't doing what they were supposed to do under the terms of the
contract. We told them that they needed to comply with the contract. They didn't necessarily agree and they ultimately filed suit against the city trying to force the issue and um we have prepared and filed a motion to dismiss, a fairly
exhaustive motion to dismiss. We believe that we're going to be successful um in court. Um that motion to dismiss was filed last week. So, it will slow the things down because it is in litigation, but we're going to be
setting it for hearing as quickly as we can. So, >> but the contractor hasn't walked off the job yet. >> They they have been here >> to the extent of which we feel as though
working towards the the final product. No, but we're kind of we're we're working through that. >> So, in your response, >> we shouldn't be having people yell from the audience. >> No, let's let's stay focused. We can have a conversation later, but not not
now. >> Yeah. >> Um Okay. Any additional comments? We did not have any public comments at the beginning of the meeting. So, it is 5:24 and we're adjourned. Part: 2
Good evening and welcome to the board of commissioners budget workshop number two. Today is Wednesday, May the 27th, 2026 and it is 2 p.m. City clerk, would you call the role, please? >> Mayor Brooks >> here. >> Vice Mayor McGee >> here.
>> Commissioner Tagarini. >> Commissioner Dylan >> here. Commissioner Gabayi >> here. >> All are present. Next is public comment. We have no public in attendance for comment. So we will move right on to discussion items. Fiscal year 2027
budget workshop number two presentation. And I will hand this over to our finance director. >> Great. Thanks. Good afternoon everybody. So this will be our budget workshop number two. In workshop number one, it was a lot more if you recall of a historical perspective. Where we were at
the end of fiscal year 2025, where we are year to date, what does that translates into cash balances, reserves, uh currently available, our debt service obligations today, in the future. Now this is more
of the uh discussion kind of format of reviewing the initial capital improvement plan and our personnel budget uh budgeted personnel costs for the upcoming fiscal year. So this is where we can um stimulate more uh
discussion on items of that you may have questions or concerns on whether it be capital or or positions that we're adding. this is the chance to give us that feedback um so that I can make the appropriate adjustments into our budgeting module in the system to
reflect the uh proper balances per your feedback. So that's what we're going to do today. We'll we'll start on the capital improvement plan and then we'll walk go right into the budget personnel. So give you a little bit of background on how this got compiled. So we have a a
budget module within our ERP solution uh whereby the department heads go in and submit their capital improvement requests whether that's a piece of equipment, a vehicle or maybe a three or fouryear project. And we do this over a
five-year horizon. So um what what's presented here to you today is the results of the of that information being entered into the system. In parallel with that, we're also undergoing a strategic plan which is obviously
vital to finishing out this process and understanding prioritizations, funding mechanisms. And so those wheels are in motion. And so certainly some of this is subject to change based on the results of that pending uh strategic plan that we'll be completing ideally in and he
heavy in the June and finishing up probably in the August time frame. Um so by no means are we presenting this to you as this is final. We've already you know had all the discussions internally and this is the the the u the ultimate determinations that the
department heads are making. Rather this is just an initial first pass. some of the um capital needs that the respective department heads have entered and that we're presenting to you all. So, we don't have all of the
uh all the information available for how some of these will be funded. We we probably do on a on a project by project basis. We can go through some may partially grant funded. Are we pulling these out of reserves? Are we going to issue debt for this? So, we haven't
quite thought through all of those pieces yet. This was more of a let's list the uh capital needs of the city as as determined by the respective department heads and present that to you all for discussion to see maybe this is a project that's of lesser priority or
no priority that we should remove um for next year or defer to future years or remove altogether. Um so that's the feedback that we want to get from you all and that'll help shape shape those conversations that will be taking place with our consultant that's helping us on the strategic plan
and recall we what's will be ultimately appropriated by you all what I mean by appropriated is approved in a form in this formal budget document for expenditure in the next fiscal year that'll be fiscal year 2027 you'll see some projected costs for 28 2930
though that's moreformational that's Not meaning if it's on the 2028 plan that means it's definitely funded. No, it's not. Things can change from this year to next year. But what we wanted to provide you with that kind of long-term horizon, multi-year horizon, so you could see not only what we anticipate in capital spend
for the next year, but in multiple years uh after outside of that. Um, but again, that's why we liked your feedback to say if there's something that we have slated for 2028 that we really shouldn't be um expending or or thinking about at all. Let's bring that back to us so that we
can either remove or adjust appropriately. So, that's the capital piece. We'll kind of go through that page by page. And then on the personnel side, uh the way that's constructed is we start with our current um payroll information for all
of our current employees um that are being paid currently. So personnel pay rate information. Then we also add in vacant positions that we would like to fund for next year. Um and
so that's been some deliberation back and forth with department heads. uh you'll see some potentially new positions uh that we'd like to add um that aren't currently um on payroll now. Um and then we also add in the benefits.
Then we apply benefits to those positions that include health, medical, dental insurance, which we're going to get more information on that in the future that would be able to potentially refine that cost a little better. But for now, we just applied last year's uh
budgeted uh cost and and made that the same this year, but that could be refined further as more information becomes available. Um then we have retirement contribution expenses and then we also have uh COLA and merit. So I'll go over those benefits in more
detail when we get to that page, but just want to kind of tee you up on on what we'll be discussing in that section. And then the last things I just have a couple resolutions that I'd like to put forward in the next regular meeting, but wanted to discuss that in a workshop setting beforehand. So, we've got two resolutions that I'll run by you
to either get your uh approval to go forward or not. We'll discuss those. One's on positions to apply to the F FRS senior class and and the other is a kind of just a more administrative item on a bank needed bank signatory change given
the uh city manager turnover and our new city manager here. Okay. So, the first thing we'll cover then is the capital improvement plan. Any questions on the on the agenda items or anything you want to divert away from
the agenda or that sounds like a good plan. Perfect. All right, let's do it. So, I'm going to just go straight into this is page six in your packet. It starts with the FY27 capital budget executive summary. So, I think what we you know focus on
just the the projects that were that are listed and let's kind of maybe you can walk through them and you can go project by project, provide any commentary, feedback, questions. Um right now we this the on this first page is just a summary. We're proposing spending
8,748,000. Of that is 8,85,000 in capital improvements, 663,000 in capital equipment, 11 total funded projects. There's something glaringly missing in this and that is the improvement
buildout of the 555 property. Um which that doesn't mean we're not interested in doing that. It just means we don't have enough information at current time to put something meaningful in terms of project description amount to budget over a multi-year horizon at this time,
but we're working on that. Um, so please note that that just because it's not here doesn't mean it's not intended by staff to be uh a future project. We just were early in those stages to try to um put something together. Um, but that's forthcoming.
But these are the things that we know about are are are considered um important by the department heads. Um that's what they entered. So let's go through each of these. So for fiscal year 27 basically we start with uh general fund
and it kind of breaks it out. So this is on page seven. We've got general fund and then breaks it out by um by department. And so if it has a a zero, that means there's nothing budgeted for this particular project in 27. It's
being deferred to a future fiscal year. So the first one then uh that that's proposed for fiscal year 27 is for fire EMS and that's replacement of bunker gear for $63,000. Also wanted to make one caveat. We are
going to be making we're proposing uh through my discussion with fire chief and city manager proposing uh adjusting our chart of accounts to add a new department. So we'll have the fire department 4000 but we are proposing adding a new department Readington
station. Um, I think there's a lot of advantage of that when we can show what the true costs are of of operating that station as all nearly all those costs are clearly segregated. We I'll work with chief on potentially some um some
allocation whether it's maybe chief's time partly allocated to one department versus another. But by and large both personnel costs and supplies, equipment, etc. are are easily divested between um
bifurcated between the um main fire station and the Readingtons. So, this just provides better visibility and transparency of the true cost of running that station versus over here plus the revenue allocated to running the the Reading the Readington stations that we can get a clear analysis of revenues of
a P&L revenues versus expenses strictly on that that new station. So, we're going through that process now to add that department and I'll have to add the general ledger account strings. So, that'll look a little bit different going forward. You'll see a new department with no history. Any concerns or objections to that?
Otherwise, I think it's going to be a good move for the city and and provide better visibility into fire uh overall fire department's expenditures. Okay. Then the next one will be John's Pass Village. That's the jetty sidewalk for 250,000.
And I'll just keep listing these and you know stop and say let us discuss this one um at any time as we walk through this list. But these are the these are going to be the proposed uh projects for fiscal year 27 our upcoming fiscal year.
>> So Andrew uh question for you. How did we arrive to 250,000 for the jetties? How did we Was it just a number in the air or did you all give some bids out? >> Yep. So, we got the department the
respect the applicable department heads here. So, whoever's um I think that would be Megan. >> That is just an estimated value based upon the design the preliminary design that we're working on. We don't have a construction cost because we're finishing up the design right now, but
that's an estimate. Okay. So um so does this include the design cost? >> No, this is just for the construction. >> I see. All right. Thank you. >> So the next one is within the local option sales tax fund. We've got the public works and building
services facility. Um so that'll be 2.5 million uh projected for fiscal year 27 out of the loss fund. I'd like to talk about that just just for clarity on it. Um because we have um 2,600,000
coming out of the lo local option sales tax fund that only has 1.4 million in it. So, I already know the answer to this because I asked it, but I I would like that just to be the conversation so that when anyone is looking at those dollars
to understand that the excess money would come from years down the road, we could borrow from the general fund and pay it back to be able to do that. But where I do have a concern is that
the projected for 2028, there's quite a bit of money that is allocated to come out of that fund. And that fund will be zero dollars. If we are to um approve and build a public works building and do
the um fireboat, there would not be any money for several years to come out of that fund to fund any other projects. So even though I understand that the 2028 is just a wish list, it's nothing that we're technically voting on, I do think that we have to be mindful that you can't allocate money that won't exist is
my my opinion on that. >> Yeah, great point. So the the local option sales tax fund generates about I think six me pull the exact number from fiscal year 2025. Uh
so in 2022 it generates 686,000. 2023 it was 759,000. 2024 was 783,000. 2025 it was 787,000. So pretty steady year-over-year. Um so that's the the penny for Panelis. Um so
that's annually what it brings in, right? So if you have a $2.5 million project, clearly there's not enough annual revenue to support that over a per historical years, we haven't been spending much in that loss fund. So we
have built up reserves. And last budget workshop, I provided you all with kind of a reserve analysis saying here was our leftover fund balance at the end of last year. Here's how much we've earned this year, how much we've spent this year, 2026. If 2026 ended today, here's
what would be remaining in 2026 that can help fund projects in 2027. And that was about 1.4 million to the mayor's point. So, yes, if we go through with the $2.5 million public works facility and that's going to be spent on a loss fund, not
only will it deplete to the loss fund um for next year and foreseeable future, it would need some infusion from potentially the general fund through a transfer um to help support those capital expenditures. So, yeah, we can't
have a wish list of 15 items totaling $10 million and say it's a loss fund, right? because there's only a a finite amount available in the loss fund and that's about what it generates annually is in the $700ish thousand dollars. >> I don't think the wish I mean I I in my view do not think that we should have a
wish list for money that doesn't exist. It it if you're going to have the wish list the wish list should be transparent and say we're going to get it from the general fund. understanding that all of those items would be subject to trying for appropriations and that could then
change. It wouldn't come out of the general fund. It would come out of appropriations and then whatever general fund match you would have to have. But to me, it's disingenuous to show that you're going to pay for something out of a fund that will be zero dollar. You should be transparent and show that if
you do do that in 2028, you're going to be funding it out of the general fund. Yep. >> Well, kind of in in a different way, doesn't the year end in September? >> So, 26 technically ends in September.
So, would we need all of that 2 and a half in 27? So, would the whole project be completed in 27 or will it drag on to 28 which in essence would which >> it might would drag on. That was my point. We would get more money from the
lost fund. There'd still be more money in the next year that would go into it, but there is not actually enough money in the lost fund to pay for that. We have an answer for getting it. If we had to borrow from the general fund and then pay it back when the lost fund money
comes, you would have that, but you're essentially going to have no money in the loss fund for two to three years when we complete this project. So, you can't then know that you're at a zero dollar balance and you're still planning a wish list based off of money that
won't exist. That that's not being that's not being transparent or or or genuine in what you're doing when you're writing a budget. >> Okay. Yeah. No, I Yes. >> Can I ask what you're recommending then? >> Well, then it shouldn't say it's coming
from the lost fund. It should say it's going to be paid for out of the general fund because that is where the money is going to come from. >> Okay. So you just ask a rewarding of it more so it's more specific. >> Yes. Because if you look at the budget and you go okay well we're going to do all these things and they're coming from the lost fund. The lost fund is not
adorum tax. It's not the general fund dollars. So why not just put it under where the money is really going to come from instead of saying the lost fund. The lost fund is not going to pay for it. It may end up I'll say again that it
may end up it comes from appropriations that we get some appropriation funds and appropriation funds funds 50% of it. But I just don't think you should pretend you're going to pay for it with a fund that will not have any money in it. >> Understood.
>> I'm not saying we don't do the projects. I'm just saying that's not it. We should not be presenting it to the community in that manner. Ultimately, the loss fund can own the project and then it's a matter of funding sources. So, if we all agree like yes, this public works building is
important. Let's let's have the lost fund own it because it's eligible on because there's statutory limitations on how you can spend discretionary sir tax has to be capital nature like in government buildings would qualify. So, this is a great qualifier. We can't just
take our lost money, our penny for penalous money and go spending on salaries and and repairs and maintenance and supplies, right? So, this is a great eligible project. I would normally recommend the loss fund, but we also have to be realistic in the budget knowing what those reserves are
available, what revenues will be coming in loss fund. Are there other projects we want to fund in the loss fund? We've got another one, the marine 25 replacement. And so ultimately I'd put a wedge in that in the in the budget under the general fund and show a transfer out
of the general fund because I also want to show a clear picture of how much we're earning in revenues in the general fund and then how much we're spending on the general fund both personnel operating capital expenditures and transfers out. Right? We're going to have a transfer out from the general fund to the stormwater fund to help pay
the debt service. Right? Um, so what other transfers out are needed to help fund this um public works facility? It's going to be in the loss fund. And then then if we determine there's appropriations available, then maybe
that that general fund transfer is not as as great. We'll have to determine that as more information becomes available. But these are just kind of placeholders for now getting under trying to understand your appetite for these capital improvements. But the point's very well taken. We can't just say all the earnings fund by the loss
fund. We only have a finite of money available in it and we only earn 700 800,000 a year out of it each year. >> Okay. Couldn't also the um the sanitation fund uh yeah the sanitation
fund also be used toward that building also because I see that we have a little over we have 2.6 six in the sanitation fund for that building. So, we could also
adjust that sanitation dollars and put that even though the loss fund is is it's in that program, we could also then supplement it not from the general fund but from the sanitation fund. Yeah. Even if we did that over two years or three
years. >> Exactly. We've had available reserves building up in the sanitation fund because we've made uh fee adjustments several years ago that it's been now increasing reserves for the purpose of funding those you know capital needs in
the sanitation fund. But if sanitation fund is benefiting is a beneficiary of this public works facility it's it's perfectly legitimate to maybe have that transfer coming from the sanitation fund instead of the general fund or maybe some kind of split there. So, we need to
go through that and determine um what those what might make sense in terms of funding sources from getting funded from general fund and or sanitation fund. But that's that's certainly valid. >> Just for clarity, I wasn't saying that I
didn't think we had the money to to build the building. I just have an issue with having a wish list for something that doesn't have money in it. That's all. understand. >> Okay.
So, we left off the marine 25 replacement. So, that's the um that'll be for the fire EMS out of the loss fund for the for the boat. And then nothing in recreation for fiscal year 27.
And then Archabald Park Fund is where we have 400,000 for snack shack improvements. and $60,000 for a replacement of uh truck 112. >> Well, Andrew, um why do we have
a budget for a truck? Wouldn't that shouldn't that come out of public works funds for a truck? >> No, that vehicle is used for parks. The Archabald fund pays for the parks
vehicles and truck 112 is in parks. So the trucks are being or is is being exclusively used at the Archa Park? >> No, Archabal funds all parks except for John's Pass Village and truck 112 takes
care of the grounds maintenance. >> Okay. Thank you. >> So then in the sanitation fund, we do have a long list but only one for fiscal year 2027. That's going to be the replacement of the 26
2020 Kenworth for 400,000. And then the storm water fund, long list of projects there. Um the main one that we'll be intending on uh spending will be the area 6A and then
area 9 which I believe that's finishing that's going to the finishing work on area 9 or that's just starting. Okay, sorry. So area 9 and area 6A. >> So I'm going to ask this again. I guess it's safe to assume that this cost is
for construction only and it's a guesstimate. >> Which one are you speaking of? >> The storm water. >> Which project? Area six. >> Um actually both.
>> Area nine is to finish the engineering and area six is for construction cost. Estimated construction cost. Okay. All right. Thank you. >> Then the next is the marina fund. We've got one project for the city hall dock
design and permitting. So that's 35,000. And then next parking fund uh pushing off the mobile ALPR enforcement system for the um license plate reading
um for future for next for fiscal year 27 would be uh parking pay stations expanding that totaling $40,000. >> So I have a question on these. So, we recently purchased two parking kiosks,
and the cost was uh for the the cost for the machine, the installation, and the shipping was $6,240 each. What was the additional cost to add in the um ability to give a receipt?
>> Hello. Can you hear me? Okay. Um, it's three cents per text receipt. So, it's it's calculated every >> So, they didn't charge us anything to um to activate that. >> Normally, I think it's like a $300
activation or programming fee, but they didn't charge us, I don't believe. >> So, >> so on the you're asking for five units. Um, those five units would be $31,200 based on the previous price. Are they they're not going to charge to activate
on those either or is that included in the $40,000 you're asking for? >> I think um asking for five is a little aggressive right now. So maybe two or three meters, but no, there won't be a charge. I'll
just there'll be no charge to activate the three cent. >> Where are you on putting them? >> Um Archabal Beach Park and John's Pass Park. So >> perhaps one more at village >> as part of the purchase for the two that
you got. There's also um annual operating expenses and um so do you are you I know that's not part of this because this is just to purchase the machines. Will that cost that six? Uh,
so the one was um the web web office based cellular support was $1,68 a year. The parts smart extended warranty was $768 a year and then you put in a contingency buffer of $624.
Will that go up in cost when you add machines or will it stay the same? Uh this the set price will stay the same per unit. Uh because of the parts smart program, there's a cost per unit and
then uh it will adjust monthly for the three cent charge depending on how many people opt in for that. >> Right. But that the three cents a pass through. >> Okay. >> Because right you are you charging the are you charging the consumer the three cents? >> Um we are taking the hit for the three cents.
>> Why? Um it's it's how we did it in the past. Um I'm not too sure. I'll talk to my account manager to see if that can be passed on to the patron um some somehow in the the in the kiosk fee um ultimately at the end. It's not the way it's programmed. It could be programmed
that way. I'm assuming uh other than that it would lost track. But yeah, we we could talk about forwarding that cost to the patron. So
even though the price does not this is for a capital expense, I would like for you to come back to the commission with what the true expense is year-over-year operating the machines because when you're committing to putting in the machines and having a
yearly cost for something, that's part of what you're purchasing, you're agreeing to. Um, and I would just like to understand what that is in relation to what we're charging and the maintenance and what we get for all of that. >> Absolutely. In that context, uh, Park Mobile now owns Flowbird. So, it's all
one company. So, the changes I mean working with I'm part of a beta program for with um, Park Mobile. So, they're all trying to they're trying to unify the the back office, the dashboard as they call it. So, it's all in one. So, the pricing could change better uh
better pricing with additional units. You know, the greater the unit uh amount, better pricing. I'm not entirely sure, but I'm working with both my account managers. So, >> so and just for the record, >> um after the hurricane, all of the mobile stations were removed.
>> Were they all broken? >> Yeah, there there was quite a bit of damage the way they're designed. Um, we tried to do our best raising the uh components that are on the base of the units. Uh, but a lot of them just got
damaged based on the ones we left versus the ones that were in the round room. Um, so we didn't have any units that were really uh that could be amended, I guess, in a way where we could fix it. >> All right. Thank you.
>> Okay. The next is page uh building fund has has no capital needs reported. And then the next on page 10 is is really the same information just presented by fund instead of by department
general fund, lost fund, archal fund, sanitation fund, storm water fund, marina fund and parking fund. And then the next page, page 12, just gives a summary by fund and by fiscal year.
And so now we can maybe delve into just some of those listed in future fiscal years in case you want to discuss any projects slated for uh a fiscal year after 2027.
And so that details begins on page 13. So, any questions on any of the project titles listed under fiscal year 2028? That totals 9,290,000. >> I've got a question. In terms of going
back to what Ammer the mayor said in fiscal year 2028, we've got the local option sales tax fund is 1.685 million. So we're we're depleting everything in 27. So how are we going to have anything
in 28? And I not sure where to see where that 1685 is going to go. >> It it's if you look on the next page, it's right there. >> It says local option sales tax. All of those items. What are that amount of
money? So yeah, for the local option sales tax, we've got 2.6 million slated for expenditure in 27 and then estimated in 2028. Here's other projects that could potentially be funded by the
loss fund. When I say funded, housed, you know, where it be the project would fall under the loss fund. But then you need revenue sources to support it because you don't have available reserves plus the revenue stream alone isn't sufficient to fund 1.685 million
of expenditures. So would that be grants, appropriations, general fund transfers, transfers from other fund, parking fund, marina fund? Those are unanswered questions at this point. The intention here is just to list
uh potential projects that could qualify uh for discretionary sir tax spending of discretionary sir tax monies. >> Okay. So now I now I understand it. Yeah. So you're allocating the funds in different areas and then as
it gets closer then we'll fine-tune it as it gets there. >> Correct. For any one of these, you may say, "Look, I'm I'm not comfortable moving forward this unless we have some external revenue source that's going to support it, right? Or upon completion,
will this be generating revenue for the city?" I don't know. There's a whole host, you know, different things we can analyze uh to determine its merit and its feasibility to move forward. >> So, for 2028 and forward, anything that is on there is the wish list for the staff.
>> Yes. We're not voting that we're agreeing to fund those items. We would not vote to actually fund those items until we do this budget for 2028. >> Yes. And um so I I personally my view is
that a lot of this is going to change after we get our parking study back and we do our strategic planning because there are things that are on that are wish list items that aren't going to fall in line with what our strategic plan does. So I understand that this is
just the wish list. It's it's just what the staff is looking to do and we're going to kind of hammer that out when we do our strategic plan as to what the commission sees able to move forward and then better understand
the financial side of that then. So I think this will probably change before the end of our budget season in some fashion. >> Yes. But certainly take this opportunity if you're reviewing any of these individual projects and you have any commentary
or you know remarks that you want to make about any of them that will help shape our discussions in our strategic planning meetings. >> Oh then I have commentary. >> What I said I I retract what I said. Um,
so I'm already familiar with somewhat with the chamber upgrades for the information technology and you know, so if I started at the top, the utility truck, if we all went out and looked at the utility truck, I'm pretty certain we could agree that it needed to be
replaced. And then you go down chamber upgrades, I understand, um, the public administration's dural lift mounted bucket. I understand construction of the EOCC and additional office meeting space and the outfitting of the newly constructed space. I think that's going
to run hand inand with appropriations and there'll be additional discussion on that. When you get down to recreation and the basketball court enclosure and the concession stand, I stated at our last meeting, until we
get our parking study and understand where we are in parking, how do you spend money to upgrade to bring more people in to something that you have no place to house them? So, I think that is a problem until we get the parking study and understand where that's at. I
wouldn't be in favor of building either one of those because we already have a parking issue during events. So, it might be that they do the parking study and they say you need six times a year or nine times a year you need a hundred more parking spaces. That wouldn't
warrant necessarily building a garage maybe, but we need to find where do you park those hundred people, right? You can't bring more people if you have no place to put them. Um, I'd be interested to know on the uh playground replacement, what is the opportunity for
a grant there? Has that been researched? I know there's grants for playground equipment and same with the pickle ball courts, the passenger van replacement, I believe that it's an older van. um the ALPR
enforcement system. I want to understand what that is and why we need that. We have how many staff members and I believe the budget's asking us to increase parking staff and we're asking for a piece of equipment that costs $85,000. I understand parking is a profitable,
but that doesn't mean just because it's profitable we need the the shiny new penny. Um, and then the rest of the items I believe are equipment and um, paving. So, I don't have any commentary
on those. >> Staff, any responses? >> Um, off of that list, just off the top of my head, the So, the concession stand is a is a recognition of uh lack of service to the existing people that visit our property. There are two
toilets out there for all of our events that take place. So, this would offset uh the goal is to offset that use and then also create a building that would allow for revenue income for what is taking place out there. Another rental room, better concession opportunities
and additional restrooms to service those events. the playground would be a grant-f funed um uh project as well as the uh pickle ball conversion. I have applied for a grant the past two years
uh for the pickle ball tennis court conversion. We've not been awarded it. It's gone elsewhere, but we've applied for it every year through uh I think it's USA pickle ball or some organization like that. Uh and then the van we actually discussed recently that uh we're good with it. We'll probably
looking at budgeting, continue to kick that down the road. That was just that was a placeholder actually last year. Um, but we've been fairly happy with the van. So, I think I covered everything else. One of the uh reasons why we put this in
the capital improvement is is so that when we go out for funding from legislation or through grants that the commission knows that we have that the not that the commission that the um the
grant supplier knows that the commission has been uh at least behind that project so that when that project does get awarded that we have a placeholder for us to then um fund it. So what we could
do is is put our options uh our different funding forces and funding sources. And then what we have is a kind of a more of a wish list but a if we were re if we did receive the funding.
These are the three, you know, areas that we're going to get. We're going to get the the legislative funding. We're going to get a grant. and then we're going to use our uh our loss fund or our general fund. So, we could make it a little more clearer than just saying one
fund. We say, "Okay, these are the three sources that we are looking at." And that would always be in the future, not on the one that we're looking at right now. Sorry. And I didn't I didn't want to discount the comments that the mayor made because she's dead on with the
issues with parking out here. um that and that's I I look forward to seeing the outcome of that because it does really affect uh the events that take place here. You know, we have to schedule one thing instead of two things and balance that properly. So, uh and then the other thing that we I think we
haven't mentioned too is some of those opportunities with the uh impact fees that we've received on the recreation side, the fire side, and I forget the third one, but those are that's another funding source for some of these projects. I mean, I understand we're not looking at funding it this year, but I
think that when you think about it, you you know, I want to think about it because we'll go through this just just imagine if we go through the strategic planning and we go through and we get back this the parking study and the parking study says hypothetically, world hypothetically, I'm speaking
that the parking study comes back and says you need a parking garage three stories down at the at the north end of Madira Beach to be able to do this. Well, then we need to build a parking garage. So, if that was the case, then
we would need to build the parking garage before we could build the concession or that right or if if you by just the way things worked, you were able to gain appropriations, all that. I just I just want to make sure that we're
thinking about all these things because and I've said this before, we go out and we do these drawings and we do all this work and then it gets kicked down the road every year. And if we're mindful of what we need to do up front to make sure
it's done for us to be able to build a concession stand that would bring more people, to build a basketball court enclosed that would bring more people. I And I mean and and saying that how much more money is it going to generate if we had it? I don't want that today, but
that would be an interesting conversation. What would the basketball court generate in income? Would it generate income? What would the um concession stand really elevate for the community? I I mean, based off what I know from having conversations with Jay,
I do understand that it would elevate our already fantastic ball fields. So, I think that would be um some interesting information to understand down the road. >> I'm going to open up a can of worms here
that uh Deputy Snider's brought up to me. We legally own the other side of the road over here. So, we technically could put parking stalls on the other side of the road. It's our property according to Deputy Sners. I mean, you
know, and and well, I mean, it would be a matter of restriping everything. And as to who would have to restripe because they are technically illegally on our property and if I'm looking at the property correctly,
both of their entrances are through our property. We own a lot of the property there. So, that could take care of a lot of immediate parking issues. Uh just to piggyback off what Jay was stating about the parking related
issues, I I was privileged enough to go to St. Pete Beach and they have the AOPR service mounted in their vehicles on the vehicles uh of the vehicles they use for patrolling and it it it really allows a smaller officer or smaller staff of
officers to patrol a larger area. Uh, Madiraa Beach isn't too large, but we'd be able to get through the parking lots a lot quicker and pinpoint people that are violating our code a lot quicker and move on to, you know, pursue other parking lots, you know, with that kind
of service mounted on at least one of our vehicles, patrol vehicles. So, it's very beneficial as far as maybe looking at that going going moving forward. If you have any questions on it, I can >> $85,000. >> What's that? >> One vehicle. It says it's $85,000 for
one vehicle. >> It's it's with the the laptop mounted, the cameras. It's mostly >> $85,000 for one vehicle >> with the service. Yeah. But the ROI is really good. >> You can bring us that back at a different meeting.
>> If if I could just put in here, we had we have a wonderful weekend here on Mader Beach. Uh, and our our parking enforcement was just overrun with problems and they don't even leave they don't even leave Archbald Park or or Jean's Pass. They're not even getting
into the neighborhoods which become a problem on high volume days. Uh, I think we should take a closer look at this because if we can get uh if we can make sure people understand they can't park anywhere they want uh on especially
holiday season with this, I think it's I think it's worth the investment. So, not um knowing that there were any issues in the city, I'd like to ask the city manager, could we have a parking report update added to the commission
meeting so that parking can come and give us an update of issues that they've had every two weeks so that we can have a better understanding because I'm not aware of issues. That's not something I mean I've heard of one or two but
through the grapevine. So, I would be interested to understand what type of issues they're having and um I mean I advocated for the the body cam and I know we're getting a
presentation on that. So, um but if there are issues going on in the community, I think the commission should be more informed so that we understand that. at the workshop. I've asked Jamal to come up and give you a um a status
update on the the weekend and also um the um the body cams >> and any and any other uh issues that he's been having. >> Well, that kind of gets into something that I had said. I'd like to get the
stickers back. And if the stickers are back, then they could look at the front of the vehicle that they don't have to have the vehicle backed in with out of state plates. And it's also kind of nice, I think, as a as a resident, it's it's a proud thing to have there where
we had the license plates city Madera Beach that you had the license plate in the front and you knew they were residents. So, just little things. And as to how much the um uh sticker costs, I don't really think it's the sticker, but then the sticker is tied with the
license plate, so they could look one way or the other. And if they see the sticker, it's kind of a quick one. >> I think we're getting off topic. Yeah. >> But before we get back on topic, just uh Jay was mentioning all these grants that
he's applied for. Should should we not be asking Grant Works to do some of these grants for us? Not not that Grant Jay's not a brilliant grant writer, but we're we're we're we were hired this company, this firm. We maybe this is something for them. >> Are we discussing them in the budget workshop? Aren't we discussing grant
works in the meeting today? >> I don't believe so. >> Oh, >> anyway, just an idea just I I understand uh Jay's works very hard on these things, but if we've got them on staff, let's use them. So, uh, when we go to
the next meeting, I'll add that to the agenda and we'll have a discussion on grant works. I we can have a brief overview discussion for clarity. >> I've got one quick final one here. I thought the reclex or the rec center had its own fund.
So, is it under that fund or or that they're now combined in the um yeah, the local local tax fund? >> Recreation is is a general fund activity
programming. It's it's all under the general fund. Revenues and expenses, >> but it's all here under the um >> yes, it's it's a it is presented separately, but it is accounted within the general fund. like I'm I'm accountable for what we do, but it it
falls into the general fund category. >> Can we pull that out? I know I we talked about that last year and and the way that I put it was if I look at the marina, the marina made, this is just numbers, they made $2
million. They spent a million. They're a million profitable. With recreation, you can't do that. You can't look at recreation and see they spent this much, they brought in this much because of how so much of what they do goes in and comes out of the general fund. Isn't
there a way for us to see, you know, like they we run a child care program. Is it profitable? Is it break even? We run events. How profitable? How break even are they or unprofitable? and to say I
150% support events and understand that those are not always money-making opportunities like Burger Week. Burger Week is not a money-making opportunity. It is a community event. It's meant to draw the community together. However, I
think it gives you a better view of the amount of work that they put in all of that to give the credit where credit is due and understand what they're doing. It's very difficult to drag that out of the budget the way that we present it and to see how all of that
works. So record we our accounting system departmentalizes both revenues and expenses. So most of most revenues of the city are under department 1400 non-EP departmental like your general
tax revenues. We don't really associate advor tax revenues with a particular department, but there are some revenues that a that one department self-generates. So fire inspection fees goes to fire. Plan review fees goes to
community development even though that's part of the general fund. And so we also have the same for fire where there's clear after school program revenues, summer camp revenues. Um, so we could pull kind of a a P&L and say, "Hey, for department 5000, provide me all revenues
and expenses. Um, and we can look at our our financial transparency site and provide additional reporting capability there where you can then say, okay, by department, I want to see a my all my actual revenues and all my actual expenses." So, I don't think it's ne
necessary to read a recreation fund. Yes, in your financial statements, if you look at the audit financial statements, you're not going to see much visibility into recreation revenues versus expenses, but we can add enhance the financial transparency site to allow
you to do that there. >> Thank you. >> So, it's just a matter of requesting that specific report. Is that right? Well, the idea would be give you the ability to just go on our
website and go to our transparency site and click on department revenue of recreation, pick your fiscal year, and it'll show you all of your revenues and expenses. Got it. And then same thing with our programs like our seafood fest.
And so you can just go yourself and say, I want to see grunt hunt. how much did we spend in this for this particular um program and how much do we recognize in revenues? >> Thank you. >> And I'll just finally say in terms of
like, you know, Jay's done a lot, you know, and in terms of like the $50,000 pickle ball court, I mean, you know, that that would be something. It's not a whole lot, but yet what he's done and and it's like,
you know, kind of a pick and choose. And I know Mike had to pick and choose a lot of stuff out and as to whether or not that was one, but yet little things and this is where I think this commission is doing little things at a time which are
big and I believe the city is, you know, being very well acceptance of it and it's making things go a lot better and and like I say, a measly $50,000 upgrade for the pickle ball pickle ball courts. Well, that
would generate so much more community stuff that, you know, maybe we look at doing those things. And that's where I was asking in terms of if they have their own fund, you know, which if they don't make money, well, okay. So, some
things take a loss occasionally, but yet you've got to do some things to keep everything rolling. It it it's just my opinion. and you know, and for everything to be drawn out of the recreation fund when it's just into the
local optional sales tax fund, well, we're never going to make it on there, you know, because we've got too many big things and not enough money generating. And at least that's my mindset about how, you know, the funds are
equally and you have certain funds for certain things. And that's where we're doing the EMS with our new station up north. So, we're separating it to basically make a value out of it and make it acceptable and understandable to
all of the people in the in the city. Just my opinion. What I think next up is uh future fiscal year. So fiscal year 2029, 2030, 2031, and 2032. We have one page dedicated to that. That's page 14.
And so we just broke those out by fiscal year. Uh Chief Bel also brought to my attention. It it didn't make it into this uh packet, but there's also be a a fire truck to be replaced in fiscal year 2029. He can give you details on that if
you like to know more. Um, but that's that's one item that's not in here, but would will be getting included. Um, otherwise, any questions or concerns, comments you have on any of these items for these future fiscal years. Hearing none, then that largely
concludes our capital budget discussion. There's an executive summary kind of the last page. It just gives you some overall statistics and amounts and um separates things by improvements, equipment, etc. Um
is that executive summary the same as the very first page or page four says 2027 executive summary? Then after all the year projections. >> Oh, sorry. My executive summary is on the first page. Yeah, sorry.
>> So, is that the same thing? It looks it looks like a duplicate. >> Um, I think the executive summary is what? On on page is on page 15 and then the the detail of 2029 30 31 32
>> that comes first and then the very next thing it I mean it's no big deal. I just wondered it looks like looks like the same thing. >> So one shows your 2027 cost broken out by department and the other is the same projects broken out by fund. So it's just a different way of presenting the
same information for 2027. Um, >> oh yes, it does look like >> it looks like page three or four. Executive summary, project detail by fund. I can't I haven't figured out how to put
them side by side. So, I keep scrolling back and >> I think some pages got repeated. Oh, >> okay. And look at this. I think some pages got duplicated. It was intentional. It was kind of just to reinforce the point. >> I just don't want to read more than I
have to. >> Apologies for the confusion on the duplication, but yeah. >> Okay. So, that is duplicated. Okay. >> It's just the same the same. >> Stop reading. >> Yes, my apologies. So, next up is your person budgeted
personnel cost. So that starts on page 24 and then page 25 is just an overview. >> So I have a question about F FRS. Um, I was in a meeting today where they
were talking about the FRS, uh, and an update that was given by county commissioner and she made the comment that the state did a requirement this year and that the FRS was going up considerably for the county.
Does this reflect any um increases that the city's going to be responsible for for F FRS? >> We're still using the rates that are known currently, which came out in July 2025.
So, not not reflective of the upcoming rate change that will happen in July 2026. I did a little search. I couldn't quite find any a new table. I did see discussion of increases, but I I couldn't quite find um I'm not sure if
it's published yet what the new rates will be effective July 1, 2026, but I'll keep looking. >> Okay. >> But yeah, this it was based on the information available at the time this was produced, which was the 25 rates, and that's 14.3% for regular employees.
Um and then 30 something% escaping me on on on special um risk for public safety. Okay. So in your personal cost overview, this just gives you um kind of the breakout for your total
personnel cost broken out by salaries and wages and then taxes and benefits and then total FTEES. I also provided a comparison of what we presented this time last year in our personnel um budget discussion just so you could
see some comparative analysis. So what you see here is at the department level here's your personnel summary of filled and vacant positions and how that equates to an FTE that's a full-time equivalent.
So, if there's an employee that's listed as 1040 hours, that's basically working halftime. Um, so you see some of that more in um mostly in recreation part-time, maybe 520 hours or 1040 hours. Those would be
0.25 FTE or.5 FTE. But we do have some part-time folks. And then the next page uh on page 26 just does an FTE comparison and then lists some key changes.
So in the new positions FY27 we've got a human resources director and that's going to go in the HR department. So, HR department historically has had no employees or I think maybe did
previously when we had a a part-time um HR um I don't know if it was director or manager. Uh then we've got a community communications officer, uh facilities and project coordinator
that's going to support um multiple departments, an assistant community development director, additional fire inspector, storm water grounds maintenance worker, and then building inspector.
And then just some particular um FD changes by department. that's listed there. >> Just a quick question. What back to the two two pages earlier? City manager. There's a vacant position.
Is is that the uh what position is that? It says four filled, one vacant under city manager. >> So that vacant position is that community uh public. We had it as like the PIO, public information officer. I
think our proposed title at this time is the uh community communications officer. And that'll that'll go under the city manager department. >> Okay. And that's not listed on the next page yet. Is that right?
The budgeted 26 versus 27. uh budgeted 26 versus 27. >> I see the human resources is filled, but I I guess Oh, it is budgeted because
it's under city manager 5. I got So that answered my question. >> Yeah, because we we can go right into the on starting on page 28. I think maybe we just go department by department. So if anyone has any questions on any of the headcount
maybe the position title employee name let us know. So board of commissioners pretty self-explanatory that's you all and then city managers the four filled positions and now the one vacant with the community communications officer
human resource um will be vacant for the HR director. We've obviously discussed that quite in depth in the past. City clerk, no changes. Those are filled positions.
Finance, no changes, filled positions. And then community development. uh the proposal, we've got the filled positions plus uh the request for assistant community development director
and then a uh facilities and project coordinator. And so community development will absorb 50% of the assistant community development director cost. I think building services will be the other 50%. And then the facilities and project
coordinator is split among um multiple departments 20% to community development. And then please stop anytime if you have any comments or questions. Then next, building services. You can see the filled positions already.
um plus a building inspector. That elusive building official position that has we've been unsuccessful filling but have supplemented with um our outsourced provider.
And we've talked about the assistant community development director and the facilities project coordinator. the facilities and project coordinator position because it's spread out over all the departments. Will that position ultimately answer to the city manager?
Correct. >> That is correct. >> Yeah. Okay. Then fire EMS. This is going to look different because we're now going to have a fire EMS department but then a separate department for Readington
Station. So, uh, Chief Bell can correct me if I'm wrong, but a lot of those vacant firefighter paramedic positions that you see will be the ones that'll be staffing the, uh, the new facility. So, what we have right here is the
additional three total personnel, one extra per shift to bring us to the uh expected NFPA level of staffing, which is four on the truck and then two on the medic unit. And that would again keep us NFPA compliant. And then so that would
that should be three more for here. And then the six additional would be in the Readington fire station budget. >> Got it. >> And so I think we we haven't so three here. We've got two. Then I there are four more that'll be added to
the Readington when we present that new department. So you're saying total of six. So it it based off of the increased staffing here and at the Regington station, it'll be a total of 10 if this gets approved with
the three additional and the fire inspector. And with the reason for the additional fire inspector is because of the short-term vacation rentals, we do charge a fee for them. And right now we're it can be a completely fully funded position. Um, right right now the
fire marshall is is working way more than 40 hours per week trying to get plan reviews done, do the normal uh life safety inspections on top of the additional short-term vacation rentals. And it it's not anything that's abnormal. There's all the beach
communities are doing this. We're the ones that are visited the most. So, we'll clean this up for the next workshop to present to, like I said, separate that new department that we'll be creating. And we'll have six
firefighter paramedics full-time in that department, three here plus the fire inspector. So, it'll be the 10. >> Correct. I I think um I'm in I'm in big support of adding the
firefighters here. Um and my reasoning is that when we have two trucks and I just want to say this for anybody who isn't aware, we have two trucks. We have the fire truck and then we have the um
the >> medic >> medic truck. Thank you. The fire truck has to have three fire personnel on it and the medic truck has to have two. So currently we have five on shift with each shift A, B, and C. If someone is
sick or is on vacation or there's training that has to be done and there is someone out and for whatever reason there isn't someone to take in and take their shift, then the medic truck's down. Because if you only have four fire
fighters working, you can only run the fire truck and not the medic truck. And when I shadowed with fire department one day, we were at a call. It was a medical call. The fire truck went, the medic truck was there. We were both there. And
the individual because of the type of ambulance that came, the individual had to go to the hospital in the ambulance and they had to have a firefighter paramedic go with them. So when the fire
paramedic went with them, if we had been in the fire truck with only three firemen, that would have meant that the fire truck would have been pulled out of service and would have had to follow that ambulance to the hospital. And I
want to say they were gone for three hours making that trip. So almost immediately after we came down, got back in the truck and we're going, we got another call for another fire emergency
that the fire truck went on that they would not have been able to go on had it not been for the medic truck because the medic truck is the truck that got pulled out of service and followed the ambulance to the hospital. And you know, if you watch our fire
department and and another thing with the fire department, being a first responder is, and I think we've all listened to the stories up here, and we understand that being a first responder is very taxing on the
emotion, on what they see, they can't unsee. It's very hard on your family when you are a first responder. And in our case, if we have someone
that's going to be out for an emergency and just say that the three of us are fire people and David has a he's got plans to be with his family, you're up. So now you've worked 24 hours on. you
were supposed to be 48 off with your wife and kids or with your your significant other or your dog or whatever that feeds your soul and you've made these plans now you can't go because you you have to come work. So
then it creates a whole another dynamic and I am so supportive of wanting to be be there for our first responders that work for us and be sure that we're supporting them as much as we can because the value that they do for our
community is just hand over. Um, I mean, I've sat up here and supported staff and wanting benefits for staff and I support the fire department and think that, um, if we can do this and this fits our budget, I think it's important that we
fund this and that we add the fire department with an extra person on each shift so that when there is an emergency or a training or anything along those lines, nobody has to feel like they're they're missing out or they can't be
there or they can't have that time off they need to recuperate and regenerate themselves. >> That's my two cents. >> Well said. No com. >> Thank you, mayor. >> Quick question, Clint. So, as I'm
looking here, there's only 16 names on here. So, you're trying to have a 19 um person staff >> right now. There's there are 15 firefighters that work A, B, and C shift, five per shift. And we're proposing to go to six per shift. So
that would be 18 per shift. >> Okay. >> Then myself, the deputy chief, the fire marshal, and then >> I mean, no offense, don't count you guys. Yeah. So you want to have six per shift. I mean, and that's like the mayor was saying, no, absolutely. No. Okay. >> Completely understandable.
>> And we wouldn't increase the the number of people that were that are allowed off. So to the mayor's point, if one person just calls out sick, the fire truck and the ladder truck and the medic unit will remain in service. Okay, great. Next is recreation.
You see largely filled except for recreation leader too. Archabald you see same thing built positions except for the facilities and project
coordinator that'll be 20% allocated there. Marina all positions filled. Uh parking management all positions filled currently. Then public works admin all positions
filled plus the 20% on the facilities project coordinator. Sanitation all positions filled. Storm water all positions filled except 20% again facilities project coordinator and a storm water grounds and
maintenance employee. And that basically covers kind of your roster. Any questions on people. I think the last page is just understanding the
first gives you a little overview on the FTE calculation which I covered. Um and then the different benefits that are included here in determining benefits. Now, summer pay increases.
Um last year we did a 3% COLA increase, a 3% merit increase. Internally, we haven't fully vetted yet what what um our proposal to present is just as a placeholder. We kept those percentages
the same um just to give you kind of budgeted figures for salaries plus taxes and benefits. Um I just had a comment to make about one the new position assistant community
development director. This is I I I assume this is a an assistant to uh director Forbes Marcy which I could not support more. this uh would help with enforcement of the lower level things that need the the non-emergency code
violations, the silt fences measuring, the the just someone else so that uh director Forbes has the opportunity to look at overreaching projects and look and support and uh manage all of that. So strong support for that position. We desperately need that
>> 100%. Perfect. Any questions on on personnel or it sounds like there's no really any disagreements on our proposal for vacant positions that
we'll intend to fill in 2027. Uh we'll get back on um proposals for and updating benefit uh figures like percentages as those become available. health insurance when we get better
information from the our uh carrier through broker as well as the F FRS rates and then um coming back on the uh cola increase or cola merit combo. If no more questions on that I just have
a couple res proposed resolutions to present at the next regular meeting. uh one is on the F FRS senior class. So for a participating
employer in F FRS which the city of Mader Beach is um based on I think our population size uh for um effort number of F FRS employees were entitled to up to 10 senior level um in the senior management
class. And so, uh, internally, we put together the what those proposed positions would would be that would be, uh, entitled to the senior management,
um, uh, class. And so on page 37, that's what these would repres this proposed listing here. And then then the next question. So what
if you all are um in agreement the next steps would be to put forth a resolution, get a resolution approved. Then the city needs to post a what's called a notice of intent. And I put that notice of intent language here. Whether that's in a newspaper of general
circulation or I believe even posting publicly uh through other means like on the city's website would comply. So, we meet those compliance requirements and then submit the required paperwork to the Florida retirement system and then
those the these positions as you see here would be um converted effective July 1, 2026 to the F FRS special class in terms of what is that um budgetary impact for the
remainder of the fiscal year. That's that table that I at the top that I presented. Um at currently it's 14.03% for the um um regular class and then the special class special uh senior
management class would be the 33.24%. And so that um then presents then the the what that differential is number of pay periods remaining and what the FY26 but uh impact would be by making this
change. >> So that's an increase to our contribution to their retirement. >> Correct for the remainder of fiscal year 26. Is that something new? >> Is this something new? Correct. Right now we have we have zero
senior management class employees. All are either special risk for the fire for our fire EMS folks or their regular class. So often you'll see in other municipalities and local governments that participate, department directors, you'll see as a
special risk, excuse me, has a senior management class designation for the city manager. That's not listed here. That's a that's a compulsory position. Um so it's not required to be included in here. Um but all the other positions
would. So we currently are funding what is the F FRS general and you're asking us to increase it to the FRS special. >> Correct. >> So it's a it's a it's an increase of
of 50 $5,100. That's the differential between the what we're already paying and what we're talking about raising it to >> for a single pay period. and then extrapolate that over the remaining pay periods from July 1st to
September 30 would come out to the 30,000. So when we did FRS to begin with why didn't we do this then? Was there a reason that we didn't do it then and we're doing it now? I'm just trying to understand.
So, we already contribute to FRS for all the employees in the city. And now this is I I didn't know what this was until I saw it in the packet. So, um what's this? What's the pitch for it?
Why why are why is it coming to us? Why are we looking at um giving more to one employees FRS than the other? I mean, it's a essentially a reward for
the departmental leaders within an organization um offering a a better retirement package for those in leadership managerial positions. Why didn't this get
uh executed upon conversion? Not sure. Maybe it was an an afterthought where initially it was like okay there was already a lot of conversion efforts just to make this happen um that this was potentially deferred um but now staff
has raised it as >> it's not something new it's it's something that's been there with FRC's >> correct this has always existed the senior management class has always existed for for as long as I know and you'll often see if you pull other um
municipalities, other local governments that those in leadership managerial positions will be classed at the senior management class and there's a formal process to designate which positions within an organization would qualify. >> It's to my to my recollection we didn't
start contributing to FRS until somewhat recently in the last five years. Isn't that correct? >> I believe it was fiscal year 2024. Yeah, it's pretty recent because when I started it was not >> the fire department was contributing to FRS uh in the school system. I just have
some knowledge of that. Principles, assistant principles, they they qualify for the the uh advanced position. It's a it's it's something to encourage leadership and to reward leadership. So, uh it was we just started contributing to FRS, so it does seem likely maybe we
just went into it. There was a lot to do, but uh this is not abnormal. It's not uncommon to reward leadership with a with an enhanced retirement contribution. Am I did I say that right?
>> Yes. Well stated. >> I just have to say, well, I wasn't there in the beginning, so but what percentage is this of a difference? I mean, >> so based on the July 1, 2025 rates, I'm not privy to the July 1, 2026 rates.
They'll be coming out shortly if not potentially already publicly available. Um, it was to fund the retirement for a regular what we call regular class employees 14.03% of eligible
compensation. The special the senior management class SMC is 33.24% of eligible compensation which is essentially your regular wages.
>> Well, it's not funding it. It's additional funding because we're already funding part of it. >> Correct. You're already funding them. You're just now there's there's going to be a difference there where you'd be funding more. And that more translates to about $5,000 more per pay period.
>> So, let me ask you this. So when you look at the F FRS general the that 30 that 3744 if that if we were doing that all year long that's times 26. >> Yes.
>> Okay. So we're currently funding $97,344 those 10 people. >> Yes. So if we did it if we did the increase that's $230,622 that's that's comes out of our budget
>> annualized because I mean you're going to annualize it. It's going to be part of the budget, right? >> Yes. If you're approving we'll we'll I'll be incorporating this into the budget. >> I'm not saying I'm against it. I'm just saying that you it to look at that number is you've got to think about can
we can we pay for that in our budget? Is that can we afford it? I mean I mean I'm you know those are the questions. So one of those are the questions that you're that we're going to be asked by the community when people look at our our budgets and our payroll
and the number of employees we have. And again, I am all about benefits because I think that when you work for municipality where you work for a lower wage, you're there for the love of the municipality you're in and the benefits that are provided. So, I'm all about the
benefits, but when we take this to our budget, and I know the governor had a press conference today about property tax, and I was in other meetings and did not get to see it, so I don't know what his final stance is on property tax, but most likely we're going to take some
sort of hit on property tax. Um, >> if I may, just for a little clarification, I'm I'm well versed in the F FRS. Just that's what I've been in my entire career. And as a special risk, you your multiplier is 3%. So if I work
33 years times 3%, I would get 99% of my seven highest earning years averaged together. And what the special class does is right now a regular class employee is at 1.5%. And the special class, if I'm not mistaken, is two. So it increases their
multiplier. So they have don't have to work as long. It shaves off a couple years, but that just increases the multiplier from one and a half to two, >> right? So benefits, you know, retention, attracting talent, if there's a vacant position,
um certainly, you know, the cost is real. I can tell you because we we've gone through this exercise in the previous year's budget. You know, how are we doing in terms of our how can we fund operations and how well are we funding operations? And historically,
the city's revenue sources from various different taxes, parking, parking fees, other charges for services. We're a wellunded city that can that can support our operations. It's when you have a lot of capital needs. um our
general revenue sources, you know, can't necessarily fund multi-million dollar capital projects. That's why you issue debt and other things. Um but the city's not on the verge of bankruptcy or broke. And if we did this, would we, you know, not be able to make
payroll? The answer is no. Of course, I can put numbers together to kind of show you historically, here's our operating cost structure. If we added this, here's what that difference is. is you know he said 200 and something thousand you know back of a napkin calculation that's also
subject to change as we get new rates um you know what so I can I can give you historical perspective plus we'll also put the full budget together right for all of our personnel operating capital needs we
also are you know showing that we're have vacant positions that we want to fill um so it all will come together and culminate into a annual operating budget which this would be incorporated in if you're supportive of moving forward with this.
>> Okay. Thank you. >> I just want to say we have to I think we also have to consider the return on investment that we would get from enticing quality managers in these important positions and to retain them to keep them around. This is something uh that I've experienced as a teacher. I I knew the F FRS was coming to me at the
end. Uh and a lot of I I think it's a a benefit in that respect as well. I don't I don't disagree. >> Okay. >> So, for the support I'm hearing, it sounds like I'll put together the resolution. Ultimately, you'll be voting on it at the next regular meeting so we
can further discussion there, but I'm not hearing any any um disagreements to at least move forward with putting the resolution together. So, that takes me to the next and final resolution. Uh
can't imagine there would be any disscent on this one unless you have some vendetta against your city manager. But this is just a simple uh name change going from our acting city manager to our full-time city manager now that our bank requires to see a resolution to be
able to add that signatory for um city manager Hellfrick. And so this would be the um the proposed resolution um showing who the signitories were, who the signitories will be. It's just a
formality, but didn't want to blindside you in the regular meeting with with this without at least giving you the opportunity to discuss. So here it is. And assuming no questions or comments on that, that's all I have for my presentation.
Well, if there's no questions then we are 3:30 adjourned. >> Thank you.