e good evening and welcome to the Board of Commissioners regular meeting today is Wednesday March the 12th 2025 in is 6: p.m. City attorney would you please lead
us in the invocation and the Pledge of Allegiance Our heavly Father we give thanks that you have brought us through another election here in the city of Mader Beach we pray that you will fill all those in leadership roles with your compassion wisdom and resolve to make sacrifices the right decisions for
common good and let our leaders be guided by your Holy Spirit and not by selfish ambition Pride or greed give them Grace and humility yet strength of character and commitment to promote your will in this we pray
amen I pledge allegiance to the flag of the United States of America and to the Republic for which it stands one nation under God indivisible with liberty and justice for city clerk would you please call the
role Mayor Brooks here VI mayor tagini here commissioner Kerr here commissioner MC here commissioner gabay pres all or present next on the agenda is induction into office and I will hand this to the
city clerk we'll ask the mayor to come up first wait left hand on the Bible and raise your right hand I am Marie Brooks I am Marie Brooks do solemnly swear or affirm do solemnly or
affirm that I will support protect and defend that I will support protect and defend the Constitution and government of the United States the Constitution and government of the United States and of the State of Florida and of the State of Florida the city Charter and city codes the city Charter and city codes
and policies and procedures and policies and procedures of the city of madira Beach and the Board of Commissioners the city of madira Beach and the Board of Commissioners and that I am duly qualified to hold office and that I am duly qualified to hold office under the constitution of the State under the
constitution of the state and that I will well and Faithfully perform and that I will well and Faithfully perform the duties of Mayor the duties of Mayor upon which I am about to enter upon which I'm about to enter so help me God
so help me God congratulations commissioner Edward MC this is commissioner District 3 repeat after me I Edward McAn I Edward McAn do solemnly swear or affirm do solemnly swear or affirm that I will support protect and defend that I will
support defect protect and defend the Constitution and government of the United States Constitution of the government of the United States and of the State of Florida and of the State of Florida the city Charter and city codes City Charter and city codes policies and
procedures policies and procedures of the city of madira Beach and the Board of Commissioners the city of madira Beach and the Board of Commissioners and that I am duly qualified to hold office I am duly qualified to hold office under the constitution of the state
constitution of the state and that I will well and Faithfully perform that I well and Faithfully perform the duties of commissioner three the duties of commissioner three upon which I am about to enter upon which I'm about to enter so help me God so help me God
congratulations all right commissioner who M gabay District Four all right repeat after me iay I do solemnly swear or affirm solemnly swear for for that I
will support protect and defend that I will support protect protect and defend and defend the Constitution and government of the United States Constitution and the government of the United States and of the State of Florida and the State of
Florida the city Charter and city codes City Charter and city codes and policies and procedures policies and procedures of the city of madira Beach and the Board of Commissioners city of madira Beach and the Board of Commissioners and that I am duly qualified to hold office I'm duly qualified to hold the office
under the constitution of the State under the Constitution ofate United uh and that I will well and Faithfully perform I will well Faithfully perform the duties of commissioner for duties of
commissioner for upon which I am about to enter which i' like to so help me guys congratulations say a word mayor would you like to say a word to the I would as a matter of fact I actually prepared something I
wanted to share with the community tonight good evening everyone it is with deep gratitude and a profound sense of responsibility that I sit before you today as your mayor I am truly honored to serve the citizens of madira
beach this moment is not just about me as your mayor it's about all of us together as a community committed to making our city a better place for today and for generations to come over the past two years I have had the privilege
of serving as your District Four commissioner and then as your mayor in these last six months we've endured more than we could have imagined with two devastating hurricanes but through it all we've accomplish so much we've worked together to solve
problems improve services begin the rebuild and rebounding of our city one that we can all be proud of but the work is far from finished this new term marks a new chapter one where we
will continue to rebound face new challenges and most importantly put our R residents first during this term as your mayor I am dedicated to making sure the following Five Pillars are achieved one
trans transparency I believe in keeping the lines of communication open so everyone knows what's happening in our city what's being worked on and how decisions are being made it's important that every resident feels heard and informed
because at the end of the day this is your city your voice matters and I will always work to ensure you have a seat at the table two positive professionalism while challenges are inevitable it's our professionalism and
positive attitude that will carry us through helping us move forward even in tough times I ask all of us whether you're a resident a city employee a commissioner a local business owner a volunteer or a neighbor to approach our
work with the spirit of cooperation and a dedication to making a positive impact we are a community of problem solvers together we have the ideas and creativity and the drive to overcome any challenge that comes our
way whether it's improving infrastructure supporting local businesses or enhancing Services we will do it as a team working collaboratively to find solutions that benefit everyone three Community engagement
Community engagement is at the heart of everything we do we are not just a city we are a collective of individuals who care for one another I am committed to making sure our community remains a welcoming place for all where everyone
regardless of background or experience has a chance to contribute and Thrive four inclusiveness together we can move this city forward in a manner that will Foster growth strengthen our community
and pave the way for a bright future and number five is kindness finally kindness has been a guiding pillar for me since I was elected two years ago and it remains essential to our community our community needs this
kindness is the foundation upon which we build stronger connections and more supportive understanding environment for everyone it may seem simple but kindness holds immense power it reflects how much you care even
when others are unkind responding with kindness can make all the difference sometimes people just need a space to vent and your compassion might be exactly what they need to heal in closing I want to emphasize something
that's often easy to overlook the work we do as Leaders isn't about us it's about you the residents of this city are at the heart of everything we do it's about making sure you have a place that is safe thriving and full of
potential it's about creating environments where families can grow businesses can succeed and individuals can find purpose your needs and aspirations will always guide us as we move forward I am excited for the work
ahead together we will build a city where residents are empowered Solutions are found and our future is bright thank you once again for trusting me to serve you I look forward to continuing this Journey with all of you let's keep
building growing and solving problems together because when we work as one there is nothing we cannot achieve thank you wow that's kind of hard to uh follow up uh two years ago when I first started
I did have a black by the way but I agree with the mayor about transparency it's very important um about a year and a half ago I had the honor of doing the Great American teaching at our madira beach Fundamental
school and it was a great experience it really was and uh I was supposed to get second graders but I end ended up getting eighth graders I'm like oh boy so I thought I'd break the ice and go in
and say you know classroom was full and I'd be like I bet you guys thought when I walked in that I was a new student you know and they just kind of stared at me and then the kid in the front row
raises his hand he goes I knew you weren't a new student because you're too tall and you have gray hair so what we can learn from our children is transparency also and we have a great team up here and throughout
our whole Madera Beach team I'm looking forward for the next two years to work with everyone here and uh we're very resilient you know after September the
26th we became closer we became stronger and I've lived here since 2005 and I just believe that this community is so special and everyone up
here we don't do it for the money we do it because we love madira Beach and on that note um thank you very much for trusting me for another two years and thank you very much I also like to Echo Mayor Brooks
and uh commissioner MC trans transparency is number one we need to be open to our public we need to um let everybody know what um the plan is what we discuss um what goes on in in Madera
Beach kindness Mayor Brooks talked about kindness it is uh pillar number one actually um without kindness where would we be um you know we could agree we could disagree
but at the end of the day we need to come together and help move this town forward and resolve any concerns and issues there are citizens out there that are are just wonderful and they have ideas that are totally different or or
somewhat different than than some some of the other folks I would encourage them I would love to ask them to come to this uh the chamber and discuss that with us bring up the good ideas let's share those Let's uh come up with uh
good decisions let's move this uh City forward last but not least I would love to also discuss about our staff I think we have the most wonderful staff in here they work very very hard um like to thank them uh thank the staff and also
again thank our uh citizens for uh giving me us uh this opportunity to serve and uh we are public servants here and I love to be the best public servant out there thank you next on the agenda is the approval
of the agenda if there are no changes we have appointment of the vice oh I'm sorry I wanted to skip that I thought that would be much more convenient appointment of the vice mayor City or city manager you can go ahead and
oh City Man City attorney was going to read the I'll go ahead and read the provision of the charter that applies relative to the selection of the vice mayor specifically City Charter section 4.4 it's titled vice mayor it reads as follows the Board of Commissioners shall appoint
a vice mayor at its first regular meeting following the election the term of vice mayor shall be for one year the vice mayor shall act as mayor during the absence or disability of the mayor should the vice mayor be required to act as mayor for a period of excess of 30
days he SL she shall receive the compensation of the mayor retroactive to the date upon which he SL she assumed the mayoral duties that's how it reads it can either be done by way of a nomination or a motion my suggestion
would be a motion if it's seconded then you can address that if there's more than if you want to do it by nomination process believing that there may be more than one person that wants to do that position we could take nominations and then uh vote by either ballot um or by
separate motion after the nominations it's up to you mayor my suggestion is a motion do we have a motion can I ask a question first uh Tom uh C can a person who's interested nominate
thems yes absolutely I would like to nominate commissioner cerr for vice mayor are there any other nominations being no other nominations then you want to make it have that be as your motion and there will be a second would someone make the second and then
we'll vote on that yes motion okay I would like to also nominate commissioner Kerr as well with his background and his love for the city I would like to make that second motion Okay so we've got the second so
we just need if there are no other if there's no discussion about the motion you can call the r then commissioner gabay yes commissioner mcgean yes vice mayor tagini yes
commissioner Kerr yes Mayor Brooks yes the motion carried five to zero city clerk would you call the RO please yes or here Mayor Brooks
here vice mayor Kerr here commissioner tagini here commissioner MC here commissioner who yes goodby here congratulations thank you vice mayor KR
thank you now next on the agenda is approval of the agenda do we have any changes do we have a motion given there are no changes I'll make the motion to approve the agenda as written do we have
a second I'll second city clerk would you call the role please vice mayor Kerr commissioner McAn yes commissioner gabay yes commissioner tagini yes
Mayor Brooks yes the motion carried five to zero we have no proclamations and no presentations so I will read public comment public participation is encouraged if you are addressing the commission step to the podium and state
your name and address for the record and the organization or group you represent please limit your comments to five minutes and do not include any topic on the agenda public comment on agenda items will be allowed when they come up if you would like someone at the city to
follow up on a comment or question made at the meeting you may fill out a comment card with the contact information and give it to the city manager comment cards are available at the back table in the commission Chambers completing a comment card is
not mandatory for any quasi judicial public hearings that might be on the agenda an affected person may become a party to a quasi judicial proceeding and can be entitled to present evidence at the hearing including the sworn testimony of witnesses and relevant
exhibits and other documentary evidence and to cross-examine all Witnesses by filing a notice of intent to be a party with the community development director not less than 5 days prior to the hearing do we have any public comment good evening commissioner and
Mayor Chuck Dylan 529 lilan Drive um first of all thank you David for answering that email that nsome email you did that very well and thank you and for anybody that's in that email
understands it uh also just an FYI building fees are not completely free so I want everybody to know and realize that completely uh the fees are reduced uh they are substantially
reduced but to what extent I'm not sure and so David from your expression you I that's that's news to you um also two day there's two days of inspections per week for new
construction uh with all the new construction we've got going on in the city and with the fees that are being um correct collected uh I feel that the inspection should be at least increased to three days a week uh the two days a
week is Wednesday Thursday and with the work going on and the weather we have here it can be very hampering on the construction phases and I know this personally because one of my friends is going through this uh also I want to reiterate
that there's going to be no fees to exist there's no fees to existing homeowners but if somebody comes comes in and purchases the property they are going to be paying the fees so thank you very much do we have any additional
comment good evening everyone evening such great leadership here congratulations to the new positions and coming back to the board very very happy for my town um I'm Helen rice 13319 boa sea Avenue here in the
beautiful town of madir Beach and I'm here as the vice chairman of the Board of Trustees for the library that i' give you an update has been a little while but um as you and everyone may know the library is open and is looking awesome
um we are folks are really excited about it a lot of people coming in all the programs are back so every one of the programs all the children's programs the maang the meditation the investment Club I mean crocheting it's it's something
going on over there every day so that's great and Stanley um our interim director has started an International Film program as well so uh look at us look us up on the website and see what's going on um even better than the library
being open is we are still on budget and everything's going really smoothly MoneyWise and I have you all to thank for that because as you recall last year about this time I um presented a budget in which we um funded for our
insurance um deductible and at the library to fully fund our insurance deductible was I don't know it quite a lot 40,000 something like that 60,000 well thanks to you we don't have you know we had that money on hand and we're able to Jump Right In get the library up
and moving very very quickly after the flood it didn't flood a whole lot just the bottom level of some books so but it new carpeting new electrical new shelving things like that um so thank you for that and the budget of course
will be coming up again pretty soon and I do have a favor which I will be emailing everybody but um according to the interlocal agreement the library is supposed to present its budget in April for you to approve the reality is none of the towns
look at the library agent until it's budget time uh and plus we're kind of going back and forth still getting the library up to Snuff so what we'd like to do even though we think it's very very similar to last year if not a little bit less um I will be asking you for you to
discuss uh about a 60-day extension for that uh because none of the towns are ready to approve the library budget without talking about their City's budgets and we never hear by July like we're supposed to anyway we always here in September so we might as well
continue that Trend just a heads up um The Brick fundraiser uh still under way and it ends on April 1 so if you'd like to buy a brick we are going to be displaying them in the front of the library at one point we thought we'd redo the patio in
the back but no one goes out there so we'd rather have it right along the front and that's where those we have to put in our order to get a lump sum so all the shipping costs are coming in at the same time and so if anyone wants to have their name in front of the library
please go on our website and take a look um see finally I would like to just give a shout out to Deb Toth who is the representative from Treasure Island uh
not sure if she will be a commissioner after today so uh to the extent that the new mayor is listening she's done an awful job a awesome job for the last six seven years that I've been on the board and um this budget is
just one of them between her and Stanley they really do a great job so I just want to say thank you to Deb Toth I hope you come back whether you're a commissioner or not and um thanks again you guys a awesome job thank you any questions
questions I just have a comment um now I was I was in the library before the meeting here's a as a a temporary remote office and everything like you said it looks it looks great so um I would ask that maybe we get the library budget uh
item put on the next Workshop just the extension I mean I could probably get you something but at least we we haven't had a whole lot of meetings to talk talk about it and it would probably not be the best budget to present next month to you and um happy I have one question to
you how how many cities does this Library serve five would you be able to name them yeah it's Treasure Island medira let's see we've got Readington three Readington Shores yeah three Readington
so we're all connected and as far as budget do they contribute monetarily to everybody contributes according to their population so madira um donate gives um the second highest
amount okay even though a deer beach patrons are going to our library a lot more than any other town so treasure item PL pays the most then madira then it's quite the drop down to the three
Readington thank you yeah and we pay just a all right thank thank you and uh thank you commissioner tagini for covering for me the next two well two of the three next meetings I appreciate it my pleasure thanks for asking whenever I come back they go
where's Dave so yeah thanks thank you um thank you so much mayor um I'm Rick Morales po information officer with the SBA Disaster Assistance for the record thank you so much for the opportunity I have met engage with the
mayor in the Chamber of Commerce activities and I have seen him also in the chamber meeting so this is a high highly impact area by Milton Helen that's why I'm here to provide the updates mayor I'm going to keep it short within the five minutes uh of course the
U main topic is the extension uh for the physical damages deadline that's until April April the 27 so that's the most important information for physical damages homeowners rers nonprofit and businesses so that's very important to know the deadlines that are not
approaching are for economic damages that's uh for the summer for businesses and nonprofits uh we we still have uh the BRC business Recovery Center in the epicenter St Petersburg uh College in Clear Water Monday to Friday 8:00 a.m to
5:00 P PM this is a great Outreach on maor than thanks once again this is all this all this is recorded so that's why we are here so more people can uh know about us that we are still here and also uh the number 800 659 2955 800 659 2955
that people can call the customer service center number for the SBA they can ask any questions for the status of the applications so we we are still encouraging the people to apply with us to appeal to reconsider so for uh any kind of of question they can visit the
business Recovery Center even though that we are not grants we have done great and we have approved like U 42 Millions for Milton and 00 uh Millions each um for uh Helen so the people is is
still taking advantage of these F fundes so we have done all great also uh I want to mention that uh the benefit the the most important one is the uh one year deferment with z% interest rates that's why the people is applying with this because they can get back in their fet
quicker and faster because within that time they can use uh that money and we are um most of the times more affordable than the normal financial institutions like the banks so the people U keep uh they they are still applying with us and that's why we're still here here and
because this is a an area in need uh um um basically in homeowners Mo most of the damages are in home owners so they are still applying with us and yeah thank you so more for the opportunity once again yeah thank you we have any additional public
comment with no additional public comment next on the agenda is approval of the minutes if the commission has had the opportunity to review the minutes any comments I have one question should we
approve all the minutes in one okay one vote you you can approve them all at once unless there is someone that has a change to one of them you may want to do them separately that's normally why we would do them separately but but a
motion can be made for all all four so I would like to make a motion to approve um should I be specific or just say all approval of the minutes set forth in agenda items 11 a b c and d would work yes
okay Second City Clerk would you call the role please commissioner gabay yes commissioner tagini yes vice mayor Kerr yes commissioner mcgean yes Mayor Brooks yes motion carry 5 to zero thank you we
have nothing on the consent agenda so the first item is public hearings ordinance [Music] 202-1311 and 03 were provided to you at the workshop meeting on February 26 my partner Rob ashenfelder was here to
discuss those I'm just going to um since you have been fully briefed in all three of these I'm just going to go ahead and read them by title only um ordinance the first one ordinance 2025-the Florida adopting a new Personnel policy
repealing ordinance 293 201913 and providing for an effective day and obviously this requires a public hearing do we have any public comment Commissioners any comments
mayor uh I just like to confirm that this is the version of the manual that is the most recent recommendation from the Civil Service committee without any changes that is correct it's the same one that you saw at the workshop meeting and no changes have been made thank you
y only comments the only comment is I think we kind of went over it on the workshop I really don't have anything to add I agree I well I don't I have four comments okay
um after the meeting I took some time to I had asked a lot of questions at the meeting on some things that I didn't really understand and one of the questions that I had asked is did the Civil Service Commission Implement into the handbook that we were looking at the
recommendations that had come from the staff so I went out and had some conversations and I misunderstood because I was under the impression that that had happened and I went out on several of the items when I read through and I took exception
went out and had some conversations so I would like to bring four things up to the commission for discussion before we vote on this um the first one is the on call status the on call status um it's under
pays hours and work and the work weat it's page 73 of our packet um the on call status 4A exempts employees who are in Who are ineligible for on Call status my concern on that is
on exempt employees are our fire chief our Deputy fire chief our fire marshal I believe our city manager is on call our Public Works director is on call those are just the ones that I know are on call so
wouldn't we want to exemp them I mean to to not have them Exempted from On Call status I don't I don't understand why we would exempt um on that exempt employees I'm sorry I'm confusing the words but why on
call status exempts emplo employees are ineligible for on Call status that doesn't make sense to me because those those people are exempt employees and they're always on call so I'd like that to be clarified
even when I asked um I didn't understand that I have a question okay because I the the positions that you're speaking of are they a salaried position or are they an hourly
position they are salaried so here's what I didn't understand if you're saying that and this wasn't in their old hand so if you're saying that for on Call status exempt employees are ineligible for on Call
status does that mean that what does that mean feels like a double negative right it does it doesn't make it doesn't it doesn't make sense to me and Robin maybe you can help me understand that the purpose of on call is for employees who are scheduled to
respond uh they are scheduled as on call to respond as when something arises and it's typically you're in a public works situation your utilities a line breaks or something
happens in a bathroom and we need somebody to respond whether it's in the overnight or on a Saturday or a Sunday the hours that were typically not open so the the purpose of it would be for those Personnel not for or salaried
Personnel I don't consider that we the salaried staff are on call I mean we work all the hours that are necessary to work and subsequently are compensated based on that work Arrangement that we
agreed to do so is it about it's about money because here's where here's where it becomes in my mind confusing if the fire Chief is on call all the
time how is and he's an exempt employee how is he ineligible for on Call status he's always on call may I yeah um it looks like this is a subsection of pay hours of work pay
eligibility so aren't they speaking of overtime it doesn't really say that that's my problem it doesn't really it I think that it can be misleading it doesn't really say that and it was an issue for staff because it's not
clarified so my question is is there some way that we could clarify that mayor on item C doesn't it say on call hours for non-exempt employees are eligible for overtime is that am I misreading no because they're exempt so
that says non-exempt right so they can get overtime but you're concerned that the uh fulltime the salar employees are not eligible for overtime is that what you're saying I think that the I think that the sentence is confusing to staff
and if it's con it's confusing to me that I don't understand it because they're on call all the time so but it says an exempt employee is not if if this is about money it should say that they don't get overtime period it shouldn't say that
they're exempt because they're exempt employee they can't it it shouldn't read the way it reads it doesn't make sense see I guess it's saying they're exempt from the overtime not but it so it should say that not the the call call it should say
that I got you it's just my opinion I don't know how you do that I don't know um maybe um attorney ashenfelder I know that when I spoke with Megan Powers about it um
she she didn't she felt the same way I did it it almost seems like we could just change item a exempt employees are ineligible for overtime right because they're on call all the time as we know they're right you you can't say they're ineligible for on Call status because
they're on call unless you define on call status you got to I mean it's it's the it doesn't make sense to me way I'm reading it non-exempt employees meaning they are
eligible for over they're not non-exempt though the fire department or not the fire department the chief I think it's like a play on words the non-exempt employees are eligible for overtime correct
and so the exempt employees what they're what they're considering salaried employees your position you're expected to work as need it to accomplish just as it says to accomplish your your assigned duties so
they are exempt from overtime they are exempt for additional compensation but it doesn't say that it says exempt employees are ineligible for on Call status exempt employees in our city are
on call all the time I I that's that's all that it's and I do think it's a play on words but I think my my point is I don't know how to rectify that but if it's confusing for staff why can't we just fix it and if
it's a monetary issue why can't we just add it can can we approve the ordinance by just changing that item a are ineligible for overtime my my suggestion is and this is just the first of four things that the mayor is talking about
from what I've gathered so far so my advice to you tonight is just to adopt it as is and before the second reading we'll come back with some language that may be acceptable for a year consideration and approval and to address these these particular items
whether it's the mayor or any other the commission but um I'm making notes okay so it's my understanding paragraph 4A on page iv6 um on under on call status the mayor is suggesting that instead of it saying
exempt employees are ineligible for on Call status it would be exempt employees are ineligible for overtime if that is the intent of the of what they're writing yes I think it should be clearer yeah the intent is so that you're not
compensated right by being on call but but that's not the intent I guess the the terminology of on call is as I explained it earlier it's an employee is designated for a specific period of time
whether it be hours or days to to be on call should the need arise to contact that employee to reply to respond to a situation usually in emergency as I stated there's debris on on 140th Avenue
and it needs to be removed we could we have an employee who has been designated on call to respond if we that employee is being compensated for being on call typically that employee is a non-exempt employee an employee who is hourly who
is eligible for to be compensated for overtime they then respond when they respond they are then compensated for responding to the situation um exempt employees typically don't serve that role exempt employees work as many hours
as are necessary to complete the task but I I understand the language but it could it have been expanded a little bit more yes but I the intent is there but but I understand we can add that language that's I think if we could just make it a little I think that staff
would appreciate that as well um the other things I have aren't quite as difficult in under holidays um floating holidays it states that floating holidays are to be taken during the year in which they are
awarded I think that should be the fiscal year and I'll give you an example so if your holidays are awarded and we're going to run the year January 1 to December 31 and you have two floating holidays
you get a raise in October you save your floating holidays you get the floating holidays at your raise but maybe I didn't because I took mine that's just an example I was given fiscal year the city does everything based on a fiscal year so why would we why would we
designate holidays outside of a fiscal year fiscal year starts October we should or start September one October October sorry so I think that should just have fiscal year I is my opinion
and then on um leave of absence is the same thing under accumulated vacation the vacation leave U by the end of the calendar year I I would think that fiscal year would be more appropriate I don't think that it's a big change other
than we operate on a fiscal year budget it makes it a little bit cleaner I would think and I had a question on and we discussed this at the last meeting and I don't know that it was clear when you read number
three it says that accumulated vacation leave will be tracked by payroll employees who do not use their vacation leave by the end of the calendar year shall forfeit their remaining unused leave that reads that if at the end of
the year I haven't used all of my we're just going to use two weeks as an example a vacation say I used one week and I had a week so December 31st I'm going to lose my week but when you look down at the at the little graph it says
a minimum acral and a maximum acral so in my conversation to me this reads that there is no maximum acrel because at the end of the year I lose anything I didn't use so is the intent
that my minimum acral in a year if I've been here for Zer to four years 11 months is 80 my maximum acrel allowed is 160 so the way that I read that is if I've been here for two years and I never
took a vacation day I have 160 hours of vacation I wouldn't lose anything but on my third year if I didn't use and I had 180 hours left I would lose 20 hours because I can only have 160 where I
think that this is a little misleading is because even though you have this diagram it specifically states that if you don't use your vacation by the end of the calendar year you'll forfeit the remaining unused sleeve and I think that
could use something saying referencing the acred hours are allowed because it reads that you're going to lose it even though the graph says something the graph doesn't tie I'm sorry that's on page 87 and it says at the bottom vacation
leave must be used by December 31st each year I understand the desire to put everything in the fiscal bucket but I don't know that that's the way a typical employee would think they're going to think more the calendar year and everything else is written to the calendar
year I'd suggest we keep that portion in the calendar year that would just that's just me um I do agree with you that if it states that you're going to lose your unused leave there should
be per or some Wordsmith that to the to the I agree graph below yeah it shouldn't be just blatant you're going to lose it because you're not right you can Bank it but you have maximums that you can bank but they you agree they added a little verbage there that makes
it appear you won't get to yeah that but that that sentence should be amended with the with the exception to the bank hours yes the allow allowable Bank Dos in graph I don't the graph doesn't have a
or the chart doesn't have a designation but it should refer to that chart and I would I would remove that vacation leave must be used by December 31st of each year because that's that's clearly saying you're not getting to take it
over and that but I think it's they're trying to as you were indicating fcal year when's the calendar start when's the calendar stop that that should be listed I agree calendar based on calendar year or what happen some iteration of
that I only have one one more thing thank you for being some detail great I I was when we left the last meeting I was very concerned and I I just didn't understand some of it it was very you know and even when we asked the questions and went through it I still
didn't um the last thing is and I talked to employees about this specifically is the degree program and we did talk about this um and after having the conversations with staff my opinion changed the originally the city or the city has
always given 100% refund of tuition based on usf's tuition so it's not you you go to any college you're not getting 100% reimbursement you're going to get a 100% reimbursement based off of of
USF and currently you get a 100% reimbursement if you pass and you have to and you have to commit upon graduation that you work for the city for one year I would like to propose that we keep it at 100% and require a
three-year commitment and here's why in speaking with several employees who are participating in our degree program or want to participate in our degree program we are a municipality and many of our employees
don't make a high salary in my conversation because at at 100% they still may be taking classes at a college that the tuition is higher than what USF pays or
what USF charges and they wouldn't necessarily be able to afford to go to college if we only reimbursed 80% and we don't have a lot of employees who participate in the program and I think that when you're working and I said this
many times up here that we don't have that much to pay in salary for many of our employees so we give it back in who we are as a city the culture in our city and in our benefits and I think that a
100% give back for someone who makes the grades and commits to three years to the city I mean in my mind they should be committed forever right and I would hope that I would hope that many of our staff will stay for a very long time here but
I think that's a fair trade for us to support our staff educating themselves and it is in here but that staff member cannot go take classes to be a horticulturist if they work in the planning
department but if they work in the recreation department and they would like to further their career with the city as a fireman or as a planner or in the city clerk's office that would be
educating themselves in a role for the city so mayor just so you're saying that uh they should be eligible for compensation if they're but they have to be taking a course that's content relevant correct to the to the city to
to city employees yes yes because you I wouldn't want to restrict someone who like for instance we had the hurricane and Jay is losing a number of his staff members because they got reallocated or he possibly is I shouldn't say he is but
he possibly is going to lose them they got reallocated to other departments and they love it right they love they didn't know they loved it so now they love that and they they might would want to take schooling to be able to excel in that I just I think that the 100%
percent based off of how many people we have participate is not a far reach for the city to do and and the tradeoff again is three years I I I'm I'm I mean I approve the I mean I would agree with the 100% And I don't think three years is unreasonable
so could you summarize the change 100% tuition reimbursement with a three-year commitment to work for the city for three years upon graduation and the other the other part's already addressed as correct it's already in there okay yeah no I'm I'm
okay with that I would also agree with that also um three years is uh reasonable and that's also what they as usual the C are better you know D's passing but D is not passing we need to
we need to get uh higher grades you know with the graduation also after graduation um how would you determine the compensation since they have graduated from college and they need to get a raise obviously so how
would you if there's not an agreement between the employee and employer how would you this is reimbursement of tuition expenses versus compensation right this particular section we're talking about I see it's just tuition reimbursement
okay that's a different conversation yeah is it address what happens once they're reimbursed but then they decide they're moving on anyway I'm not going to fulfill my well according is there is there there's they
have to pay it back there is they have to pay it back okay no I'm I'm in favor yeah so then attorney tras would um we the recommendation from you would be that we approve it as it is tonight or
vote on it as it is tonight and then when we do our next meeting it would come back with these changes if so agreed by the commission that that's exactly what I'm suggesting we'll we'll do it in a red line strikeout so you can see the changes um and if it's acceptable on the second reading then
it'll be adopted as as amended okay so any comments I don't have any problems with any any any of your four items thank you then do we have a motion I just to be clear before we make
a motion are we passing just uh a or a B and C just a I've only read the title to one so it' be okay thank you I move that we pass ordinance is it thank you commissioner tagini yes vice mayor
Kerr yes commissioner mcgean yes commissioner gay yes Mayor Brooks yes the motion carry five to zero next on the agenda is ordinance 202-02 City attorney yes this is ordinance 2025 d02 an ordinance of the
city of madira Beach Florida amending division four of article 3 of chapter 2 of the Madera Beach code of ordinances relating to the Civil Service Commission providing for conflict codification severability and providing for an effective date that was the first reading of ordinance 2025-the
have any public comment Commissioners comments uh I've gone over every point with the chair of that committee and it's exactly as they are recommending it comments comments no comments do we have
a motion I make a motion to pass ordinance 202-02 admendment to the Civil Service Commission duties and responsibilities do we have a second second city clerk would you call the role please commissioner mcgean yes
commissioner gabay yes commissioner tagini yes vice mayor Kerr yes Mayor Brooks yes the motion carry 5 to zero next on the agenda is ordinance 202-0324 in ordinance of the city of
Madera Beach Florida adding division five post termination hearings hearing officer to article three of chapter 2 of the Mader Beach code of ordinances providing for conflict codification sever ability and providing for an effective date uh that was the first reading of ordinance 2025 d03 by title
only and again this is uh was fully discussed at the workshop on February 26 there have been no changes to this ordinance since it was originally discussed do we have any public comment Commissioners based on our Workshop discussion and having discussed
this with the chair uh this is uh something I I support no comment do we have a motion I move that we pass ordinance 2025 D3 post termination hearings hearing officer do we have a second I'll
second city clerk would you call the role please commissioner tagler rainy yes vice mayor Kerr yes commissioner McAn yes commissioner gabah yes Mayor Brooks yes the motion carry five
next on the agenda is ordinance 202-429-2244 local planning agency clarifying the review criteria from the Board of Commissioners including standard operating adjustments in changes of development plan and including options for time extensions providing for
conflict codification and separability and providing for an effective date this is the second and final reading of ordinance 2025-the like to see as we're talking about this a uh uh the PD developments located in the traditional Village the commercial core
Boardwalk low intensity mixed use character districts of John's Pass Village Activity Center cannot exceed the height limits described in uh the appendix D and on this is actually on Section 110- 387 I would like to see the
um commercial core I would like to see those words removed so that that the city has more flexibility when negotiating with developers as we know that U our Revenue has uh gone down
dramatically we also need to look outside the box and come up with different ways to create Revenue this will help us because it's going to help us talk directly with the developers what the city can get out of it and what
the developers can get out of it um 20 25- 04 um I agree as long as the uh commercial core is taken out of the wordage makes sense comments well with
with all due respect I feel like we put a lot of time and energy into the uh Activity Center uh designation and in in my mind I know this is not going to be a popular opinion PD shouldn't be
necessary I thought that's what we were trying to get around so I still feel like a developer has some pretty good flexibility uh to to build something they think would be profitable and uh good for the city so I I I would not I
would not support that change I'd like to see it stay where it is I'd like to see it as written if I may I just like to add that you know we can't say flexibility for the developer or developers uh a PD typically speaking is
flexibility for both it's not just one-sided when we look at PD it gives us as the board to be flexible to determine whether you want to be giving it this or that the PD just means that means that
you know they can bring whatever it is before the board you don't have to approve it you don't have to say yes this doesn't mean that you're automatically granting them their wishes so you know to me it's a flexibility
that not just the developer can enjoy but also the city we also want to look towards the future and reducing our millage rates you know and everyone want to lower taxes you know but we have to figure out
a way to create Revenue in order to you know develop and or lower our taxes also well and you're only asking to remove the commercial core yeah which is the commercial area of John's Pass that right has the opportunity to have
something built I mean i' I saw what Robin had a meeting with the developer right and I mean I'm not sure who all saw but I saw and I was honest with Jenny I asked a lot of questions and
um I'm not I'm I'm not saying I I support what I saw but I support the idea of it and I support the idea of having a place where people wouldn't even necessarily drive to but that they
would come by Uber and spend their time and money in our town and I I would support removing the commercial core to give us the opportunity to decide what we want to build or what we want to see in the in
in that area that is a commercial area and it's not an automatic yes no it is not absolutely not we've placed a lot of constraints on what's required from the step backs to the architectural there are a lot of requirements that anyone who and regardless of what we may have
seen or or looked at anyone who brings something to the city we have already set in place and started the process of a lot of rules that would have to be followed to give us and keep the look that we all agreed we wanted down at
John's Pass that fishing Village you're right so it's not going to lose the it still has conditions not to lose the character of John's Pass how would that differ with any other area so this the way that so number one
I'm just saying if if if a developer wanted to come in any part of John's Pass or any part of the city and it doesn't fit the ordinance future boards can change anything well they can't change the design intent because
we've made sure we put that in there there are a lot of things that we've voted on right um a plan development I don't I don't know it's obviously it would want something whether it's I don't know I I don't because I any any
anything a board is voted to do um can be overturned by Future boards it can be so if if something was presented to the city and um as commiss uh commissioner
mcan's saying if it brought Revenue I'm you're suggesting whatever changes could bring Revenue well that would be a decision that a future board or later board would have to have to make but it wouldn't necessarily have to
be I mean this is It's we've been going over this for so many years that that little paragraph right there yeah was just added that that paragraph right there has not been part wasn't in the workshop it was in it was in our first
vote but it wasn't that wasn't specifically understood that that was there I I don't I I understand the idea of of what this is but the commercial core to me is a
different area of John's Pass when you talk about doing something in that area but here's what I also know so this board sits here and we vote there is no plan Development coming to us until it
has spent a exhaustive amount of time with the planning department community development and and I will tell you what I told Jenny and Andrew was there my expectation sitting up here is that they will hammer out the very best deal for
the city any developer who comes to build in this city is going to try to hammer out the best deal for themselves and they should because that's what they do for a living and that's what they're in for but the city shouldn't leave anything on the table that can be the benefit for the city and that job starts
in that department right yes that's correct and then and we have a great team there and then when it leaves that department it has to go before the Planning Commission and it has to go through many meetings in the Planning Commission before it ever makes
it to the Board of Commissioners to vote on so I think the commercial Corp is a great area for something to be developed there everybody complains about the parking lots that are there they're complaining about parking is there an opportunity for the city to get some
parking or get a part of a parking garage that we don't have to pay for that we're not going to build but we can add it and it can be something beautified and not you know something that doesn't fit in that
area so what you're saying is that any other area of the city you can't have a plan development this is specific and Jenny can answer that but this other spe of John's past Village right this is specific it says plan developments located in the traditional Village
commercial core boardwalk and low intensity mixed use character districts of John's Pass Activity Center cannot exceed the height limits prescribed in appendix D John's Pass Village Activity Center development standards what uh commissioner mcgean is
suggested and is to remove the commercial core District only that it would not be excluded that you still cannot get a plan development higher than the prescribed height limits for the other areas of
John's Pass activity center but the commercial core could exceed could yes the yes that is it could if it was negotiated and if it was built by Design to something that planning department and the commission
I had some other questions before uh commissioner again so if if I could just step in with these of um C can you just mind can you can you tell me what's the difference between a step back and a
setback yes so the step back is on so we see it in a few different districts you'll have the first ground floor level will be at the setback say if that's zero in some cases like traditional Village and then the story
above it will have like a setback but it's called a step back that's say 10 feet inward okay I remember we discussed this now thank I just didn't know there thank you the wedding wedding cake effect got it got it got it uh later on it says a PD development must meet the
intent and criteria including but not limited to density intensity and perose surface ratio of the future land use plan category mad Beach Comprehensive plan uh so does this mean that a developer could increase the uh units per acre of a structure to a higher
units per acre than we set forth in our Activity Center designation no they would have to adhere to the density and intensity requirements there for thank you um I just have a couple more uh flexibility and Building height may be
allowed provided the development is compatible with surrounding neighborhood who makes the decisions regarding compatibility that would go to the board um to see if it's compatible or not based on where the development would be
so that's a board decision yes we wanted to keep that flexible as well can you explain to me uh this says a review by local planning agency what is the can you explain to me what the local planning agency is that's the Planning Commission oh it's a just in
other word Forum yes um so the PD report in preliminary development plan must not conflict with the public interest and must promote the public health safety and Welfare does this mean that if we have several Town meetings and the vast majority of
attendees don't approve the plan that the plan will not be accepted or approved by the city will does it mean that we will be uh beholden to the the the residents if there's a majority that would definitely be something that would be addressed um at the neighborhood
meetings those have to be recorded transcribed that's given to Planning Commission as well as boc and it's typically something that we discuss at these public meetings and usually you'll see
some variation based off of the discussions at the neighborhood meetings thank you um uh the applicant must hold a neighborhood information meeting with property owners within 300 ft of the proposed development prior to the uh LPA
so and I guess I'm asking the the board for this well is is there any way this could be increased to the entire city and my rationale for that is the entire city visits and uses John's Pass Village my rationale is that John's Pass Village
does not just impact residents 300 feet away but rather the entire city so my my my thought on that would be that so 300 get mailers the entire
City's always invited to every public Workshop in every neighborhood meeting you don't have to live 300 feet to come to the neighborhood meetings and you still get to stand up and be heard can you be an affected party if you're not not if you're outside the 300 mark we
use that as the basis they would have to meet any any if they were outside the 300 we would have to make the what we call the specific Renard uh there's a case called Renard uh conditions um but normally we first associate it with
within the first 300 feet so I I I can read you I think I have the Renard decision here I can tell you what those other conditions are but it's it's the farther away you are from the property the less likelihood that will be considered to be an affected
party all right I don't have it my my my my argument is um it's an important part of of our city and I'd like to see uh more people have the potential to State a case for or against
I feel like so I feel like you may not be an affected party but when you do the neighborhood workshops you don't have to be an affected party to come to that and speak and when you when we have these meetings you don't have to be an affected party to come here and speak
when the Planning Commission does their meetings you don't have to be an affected party to go to theirs and speak and I I mean I think it would be wonderful if more people came and gave their opinions but if you are in the 300
feet you get a letter yes and that's what I know it's probably a hassle but that's what I'm I'm shooting for a letter in my mailbox tells me what's going on at John's Pass well I want to be super involved in that I think I guess the opposite to that would be are
we prohibited from sending a letter to all properties or all residents is there anything in law preventing us because we don't have these that frequently so it's a seldom it's an it's an additional cost
to provide in mail but it doesn't happen that often is it worthwhile justifiable I I mean I think that's another question to ask could we could we change the 300 to 500 the answer to that is yes you can do
that would that make you happy well I mean my point is it's a Citywide it's the soul of the city in a lot of ways uh and I I feel like even people up in District 4 should have some say about or at least be able to say how
it affects them PO for or against that's uh we I guess we can ponder that but I I have just a couple more sorry uh it says outdoor storage of merchandise or materials shall be prohibited but
this is line through uh can Jenny can you tell me why this is lined through does that mean uh the storage of merchandise can you tell me which section that is I was afraid you're going to ask me that we can't hear you
Andrew is it um the cross out number 91 outdoor storage of merchandise or matal that's it that's it uh the the section is under uh like section 110- 393 review by Board of Commissioners so what's what's the
answer to that question can they store things outside it would mean that the Board of Commissioners would have to approve allowing number nine to occur okay
um sorry there's just one more uh the use of employment of any of the following is generally considered inappropriate and will not be permitted unless appropriately integrated into a project meeting with Alli criteria including aesthetic criteria of this article uh corrugated metal sighting and
then it just says for C primary color is black and and then nothing is this a typo or could you explain to me what that means that must item seven it's not a typo it's just referring
to C and then D yes that's correct so you going ABC and D that's that's with the and is the collector there okay thanks uh uh all the questions I feel that that I ask have
been satisfactorily answered but I I'm not I I will I'm not going to support the removal of commercial cord from uh this ordinance I just have a you'd have to strike the whole thing
or or not strike anything in my opinion you could just you could strike just the commercial core if that's what the board wanted to do or strike all of the John's you know the traditional Village commercial Corp leny makes
use well the whole idea of a of a PD is to is to not not comply with current zoning so if we're I
don't I just have a problem with just picking a certain spot within the village certain section um or not you you need to you know the paragraph in my opinion needs
to stand or or not stand needs to just for reference up on the screen has all the character districts so the commercial core is that orange color so
the ones with the current draft of the PD section of the code prohibits the traditional Village so that yellow commercial core the orange Boardwalk the pink the low intensity mix use character
District which is on Pelican that turquoise we how many how many public sessions did we go through on this um to get to this point a lot and we had I I think we had three of the round taes where we specifically talked about
height and setbacks and step backs as well yeah any if you were to draw a radius from commercial quarter let's say 300 foot and 500 foot and a th000 foot what let's
say where would 300 foot bring us and where would 500 foot bring us uh we'll go up to the to maps and kind of show you Andrew will we usually actually we usually use the pelis County property
appraiser um for the radius search and the generate the addresses so I can actually run it with the different distances so I can show how many addresses it would mail to I'm just going to pick this building as an example in the commercial core so when
we do when we do the mailings uh we go the tools and uh radius search and we can make mailing label based on the distance so if I do 300t it's there's only like 33
properties within that and and most of them are own owned by uh most of them are just the commercial properties within 300 feet but if I did a th000 feet um there would there would be about uh
384 uh individual Parcels or property owners that would get so 1,000 feet would probably cover most of the activity center looks like from looking through the how many at 500 176 at 500
versus how many for a thousand was like 3 384 I think to address commissioner torin's concern we could probably request a thousand with radius I was actually satisfied with uh
city manager Gomez is suggesting that we there's no nothing says we can't send a letter out to everyone maybe not make them all Impact uh but they could be they could at least get a letter so I I was fine with
that my my only sticking point is the commercial core change the majority of obviously the majority of uh how many residents are in commercial cor I honestly down in John's Pass I I
can't think technically in that turquoise building they were the condo units were or originally residential but they're rented out as nightly rentals now they're like but that was like the only thing down there that really could have been residential and then I think
one of the in traditional Village there's a one unit yeah so there there really isn't much res that's why prob not that many residential areas in the commercial yeah you you'd really have to do 500 or a th000 feet to get some of those residential areas from uh surrounding areas like on 129 or along
the beach side so that's totally different than like the uh traditional Village or the um other areas down there also as far as residents I think a thousand feet
would be a fair compromise because that would be that would that would basically cover the whole entire activities there including all the residential areas in it or nearby I think that'd be because Fair because doing a whole
because someone very at far north end of madira beach definitely should come to meetings but wouldn't really be affected by as much as someone in a thousand feet definitely could be affected by because it'd be pretty close to it so I think a th000 fet would probably be a fair
compromise would they be affect Tom would they be affected parties um say if we if it was changed to 500 feet then it would be everybody who received a mailer within that 500 feet then would be the affected party cor that's correct and by the way
I found that Renard case to give you the the conditions so I'm talking about the case of Bernard versus Dade County this is 1972 case and the court looked at the following factors proximity of the uh property to the property to be rezoned
as in reson OPD the character of the neighborhood including the existence of common restricted covidence and setback requirements and the type of change proposed are the considerations and then it goes on the case goes on to say the fact that the person is among those entitled to
receive notice under the zoning ordinance is a factor to be considered on the question of standing to challenge the proposed zoning action that's the key so the more more people you throw in the pot the more people then could be considered having standing or affected
party and the more people that can stand on the podium right here and have the ability to ask questions and cross-examination and put on their own cases and so forth it it it's going to be it would be very difficult if we had
300 affected Property Owners standing at the de that doesn't mean that they can't stand there and tell you their position and what their thoughts are on the particular matter but giving them the ability to cross-examine Witnesses and bring experts and that type of thing
it'll make it very very difficult so I would recommend against having some huge parameter U you know more than 500 feet so nothing more than 500 and right
around the between 300 and 500 area you also have to think of any other PDS not just in John's Pass Village area right this is going to affect Citywide correct yes right this PD what we're this is Citywide and the original conversation
was just about the commercial core and if we take it back to that um commissioner mcgean wanted to remove commercial core vice mayor Kerr says H his opinion is the whole
paragraph or none All or Nothing All or Nothing so I think the question here is um commissioner tagini said that he's good with the 300 feet after the understanding and I I think doing a mailer is fantastic idea we've done that on some things and I think that would be
just a fantastic to get people involved and understand um but so to me the question here is is the consensus to remove commercial core or to remove the whole paragraph I I personally can go either
way I'm not I'm not sitting here advocating for plan developments however and I've stated this and I've been clear on how I feel about them I do see them as an opportunity for the city to have some real say in a building that gets
built and the opportunity so I'm I am I am for the opportunity for the city to negotiate with anyone who wants to build something in our city for what would best suit our community well I would
also be totally fine which is like you said vice mayor is getting just rid of the whole paragraph you know also you also have to look at the fact that John's Pass is our ideal location for
not only residents but also people on vacation alike you know and luckily the stores down they were able to rebuild after the Hurricanes you know the first floor so I'm still uh I could
go either way get rid of the commercial core or just get rid of that whole paragraph um John's Pass being where it is close to Treasure Island I'm assuming that portion of that radius includes Treasure
Island um homeowners I think it depends on what property it is um but that might be a little too far away if it did capture
anybody it' be pretty small thank You intro that's a thousand I see okay make motion you want to have any more comments I think if there's something on the boardwalk it might just bear
500 feet or th would be more to Encompass other areas within the activity center or near it if if if you guys decide to go that direction I'm sorry I'm struggling to find the paragraph that you're referencing
commissioner mcgean can can you give me some guidance what page where we can find this I think it's on the on the screen it's on page 2 248 of your packet section 110-
387 right paragraph yeah that last paragraph page three of 11 248 in the packet kind of bold it up on the screen okay thank you thank you was this paragraph in on the first reading yes it
was so you're suggesting that we remove height limits from all of the character districts no I'm I'm not no I mean if we remove that paragraph I'm not suggesting keeping it in or keeping or not I I I'm suggesting
that we're we shouldn't be up here picking winners and losers in throughout the city as far as where we are willing to discuss height limits or or changing height limits
um we we've done it throughout the city in different areas I know we've gotten a lot stricter on that um do we want to I mean the whole idea of a PD is I'm
going to propose something that's that doesn't fit zoning re requirements regardless of what it is whether it's height whether it's I know the city will benefit from it I know the stores whatever we don't know we I'm
apologize but we do know we we know how would it benefit any kind of PD that goes down there is going to be great exposure for John's Pass the boardwalk like I said people that come here throughout different counties give
them more opportuni to go explore why should we limit someone or at least be flexible about it I'm not saying the whole entire city I'm just saying an area where there is no residence basically you know well there there are
but you know the whole idea of an activity center is just that it's for neighboring cities to come visit us and yeah and spend spend their day spend their time spend their their money absolutely all the businesses down there
soate we have to we have to create but we have to keep we have to keep the essence of the we have to keep it as a place people want to come for the day not for the week well yeah there's still regulations I mean you can't build an amusement part down there or anything have we're
getting we're getting off topic the topic is the original topic do we want to specifically yeah pick an area of the city that has different rules basically so I
can agree with vice mayor Kerr to strike the whole paragraph and because if we have PDS why would we restrict anybody for a PD just because you can submit for a PD doesn't mean you're going to get it a
plan development is not a 3-2 vote it's a at least four Commissioners have to vote for it my great wish would be that if we ever do vote on a plan development the five of us that it's 5 Z that it is
it is a project that is negotiated with the city and the community and the developer that maybe we don't all get exactly what we want but we all get what is good for the city and can agree on a project
would be and and I'm going to agree that I would say we should get rid of the whole parag gra and this is a Level Playing Field these are the rules for a plan development this is what you have to do to get a plan development you've got to jump through all these hoops and there are a lot of Hoops and a lot of
money somebody has to spend to bring a plan development before the city it's not something that any developer would do lightly right it's not there are lots of requirements so the whole paragra mayor can I ask one I'm sorry I need another
clarification question sorry Jenny if we were to delete that whole paragraph that yes that one right there how would that impact the height restrictions currently in place how how would that impact it wouldn't it would only impact if someone
was applying for a PD rezoning they would they would be able to come to the city to the board asking for an increase in height doesn't mean that they automatically get it um but they could ask for it and so this
paragraph is saying that they can't even ask for it is right they could still ask for the flexibility in a step back in a setback but not the height yeah
that that doesn't make it better for me sorry just do we have any more discussion vice mayor no it's pretty clear either we keep the paragraph if we don't okay do
we have a motion make a motion to pass ordinance 2025 d04 plan development as long as we get rid of the uh paragraph make it an even plane field second C clerk would you call the role
please commissioner McAn yes commissioner gayi yes commissioner tagini no vice mayor Kerr yes Mayor Brooks yes the motion carried
4 to one next on the agenda is ordinance 202-520-7912 [Music] chapter 94 flood plane management Division 10 flood resistant development article one buildings and structures
section 94-103 manufactured homes and recreational vehicles of the city's Land Development code providing for the use of recreational vehicles as temporary shelters on Residential Properties following a natural emergency providing for conflict codification and
severability and providing for an effective date that was the second final reading of ordinates 202- by title only do we have any public comment no public comment Commissioners
comments no comments no comments have there have there been any changes since our first vote no no changes thank you comments with no more comments do we have a motion I move we pass ordinance 2025-the
second second city clerk would you call the role please commissioner tagen yes commissioner gabay yes commissioner McAn yes vice mayor Kerr yes Mayor Brooks yes the motion carry five to zero next on
the agenda is ordinance this is ordinance 20256 an ordinance of the city of madir Beach Florida amending the Capital Improvements element of the comprehensive plan of the city of Madera Beach to update the capital Improvement program schedule of Capital Improvements
for fiscal years 2025 through 2030 providing for conflict providing for separability and providing for an effective date that was the second final reading of ordinance 2025-the Commissioners no comment do we have a
motion I would like to make a motion to approve ordinance 2025 d06 amendment to Capital Improvement element of comprehensive plans do we have a second second second third city clerk would you call the role
please commissioner gabay yes commissioner tagini yes vice mayor Kerr yes commissioner MC yes Mayor Brooks yes motion carry five to zero next on the agenda is ordinance 202-728-8114
chapter 110 zoning of the code of ordinances to prohibit persons under the age of 18 to enter remain in or purchase goods and services at an adult entertainment establishment to provide persons under the age of 21 years to be
I'm sorry to prohibit persons under the age of 21 years to be an employee of an adult entertainment establishment providing for conflict providing for separability providing for codification and providing for an effective date that was the second final reading of ordance 20257 by title only and there have been
no changes since the first reading do we have any public comment Commissioners comments no comment no comment okay do we have a motion I make a motion to pass ordinance
mayor Kerr yes commissioner tagini yes Mayor Brooks yes the motion carry 5 to zero next on the agenda is ordinance 202-828-8303 for conflict codification severability and providing for an effective date there was the second final reading of
ordinance 20258 by title only good evening do we have any public comment oh you Mar Megan do you want to present anything before they speak they can have them I would have
them I would have if you have public comment come up to the mic please Jim and Jane shifflet 483 South Bayshore Drive uh we were here before about the fees um we've noticed the new ordinance
but it still says that you have to have a demolition permit we don't have have a demolition permit we plan on tearing demolishing them to the ground but if we want to change the
footprint keep the footprint then we understand that we have to present plans or whatever we're not ready at we're not at that step yet so it's a catch 22 for us we don't have that demo permit so it
doesn't qualify for us to get the reduction in the fees we don't have we don't have an interior we have no demo permits so that's that's our
dilemma and maybe we can get a interior demo permit and we still plan to tear the house down maybe that's the is that our solution is that our solution okay okay okay thank you very much we're good
[Laughter] we aren't either we so I think um commissioner tagini this was when we had this last discussion we talked about cost is this where we're going to correct yes Andrew is going to Andrew is
going to present the dollars to us thank you yes sure so if youall ready for that now I can provide you with the fee reduction impact that uh I put together that's it's in your packet but basically the unknown is really the quantity right so
that's why I wanted to Pro provide multiple scenarios of the number of applicants that would qualify that would receive this fee reduction so I provided I believe nine different uh options 75 100
200 3 400 500 600 700 750 um applicants that would uh receive approval for this to move forward so based on those different scenarios I also presented three different types of
reductions one was a reduction to $10 one1 to $15 and one1 to $20 and then there's also the question of duration how long do you want this program to go into effect um until it's at some point eventually rescinded and
back to the regular $38.75 for all customers so that's the for the 64 gallon remember we also have a 96 gallon for $14.50 but we were just anticipating bringing that cost down to
let's say $10 but if you had a 96 gallon then we' increase that by the 14450 so no additional adjustments if you had a 6 64 to a 96 gallon totter um so you can see here the different scenar scario is what that cost reduction would look like
and then I also provided multi-year historical financial statements so you can see the the U the financial position of the sanitation fund over time um where there was really that change in net position line is what's really
important where you can see a trending decrease in 2019 2020 2021 and that's um when I came on board at the City uh in the summer of 2020 we looked at that over time and and um then in 2022
enacted a fee increase to get that change of net position higher um which is where you see for the last three fiscal years 24 23 and 22 which is allowed us to then build up the reserve so if that could give you some comfort going into this that there has been
um multi-year for last three years increases in uh in that change in that position revenues exceeding expenses um then perhaps that would would would give you more Comfort overall I can't tell you what this exact Financial impact is going to be because we just don't know
the number of applicants that would um that would move forward with this fee reduction but you can see in the different durations overall at the most it could go up to you know if we're going to do this over 12 months and reduce this to $10 and 750 applicants
that could be about a $250,000 or so Financial impact um over that 12-month period uh to the city to the sanitation fund and then also we we be looking at an initial implementation cost as well um is where you see on that line in case
you're confused in that um based on that volume of applicants we want to have a better technology solution around the intake to allow customers to go to a portal submit doc the required any required documentation and go through a workflow approval process here at the
city um and track the track the status of those rather than a more informal email us your information kind of um proposal which might work for 10 or 15 or 20 applicants but when you get above that we want to little something more robust from a technology standpoint
so there would be an initial cost to that as well um and so that's that that estimate um but that's the different scenarios I provided you obviously if we go over a longer duration that'll be of a greater um cost to the city in terms of Greater rent uh Revenue reduction but
wanted to give you a full spectrum of of options there in terms of um different cost to look at 10 to 15 to 20 as well as the potential impact on on the applicants that would move forward thanks Andrew I appreciate you
put putting so much time into that that helps me to understand things better thank you sure commission any comments comments do we have any idea I mean there a broad spectrum from 75 to tfold
that 750 applicants do we have any idea of how many applicants we really potentially I don't really think we have a way to estimate but I can tell you that looking at a spreadsheet that Planning and Zoning keeps pretty active there are
869 interior demolition permits and over 100 full demos over 100 full demos okay so it would be over 100 so the inter interior they're going to be back in soon quickly so depends if any of
those turn into full demos what that looks like no looking over but you are correct I mean some of them will be moving back into their homes within the next some as early as within the next few weeks but certainly over the next few months there's there's going to be
likely hundreds that are going to be moving back into their homes so we just again as stated we just don't know but we we the data we have would indicate there's 800 plus interior demos 110 approximate full demo the full
demos are removed from the billing automatically that's our process that we've been following for full demos automatic it is not automatic we notif must contact us oh they must I'm sorry clarify thank you for complete demolition they must call in
yes we have 112 as of today full demolition Dem approv Jenny do you have any idea how many interior remodel permits we have I don't see that tab on this sheet let me see I think there were over
400 it's permits under review 407 full demo 112 interior demo 812 interior remodel 477 477 so potentially so in my gut I'm just GNA
say 200 would be on outside not 750 so if you look over at the 200 so you're balancing balancing that but you're also balancing again in my opinion what's right a lot of a lot of you're going
to you're going to lose anyway all they have to do is ask for the full demo so that doesn't that's not we're not even talking about those so you could take take those take those 100 out
of it and now you're down to a very small number so likely right I mean am I I'm misstating am I missing something the the full hundred is not included in the other
demo number those are independent of correct those are independent of it I'm I'm saying they won't be independent I'm saying they're going to be the same people that are that are going to want to not have their trash fees and and their fee so if if the of the hundred
and plus that are going to be full demos they pay zero right now the the minute they get a full demo permit they don't have to tear the house down they can call Megan and get their trash removed to zero dollars is way our ordinance is written okay so what we're what was
proposed is to allow people who reping are repairing or don't know what they're going to do they've done their um demo interior demo and they can get their trash reduced to $10 a month if they get a demo permit they get a demo permit but
it doesn't have to be for a full demo just to be able to pull the sheetrock out of the house and that sort of thing okay so I'm muling through this no no no no no no I've mauled it over a million
times your demolition permit mbers of the 800 and 12 believe is what Jenny May said yeah 828 is separate from the 112 complete demolitions yes so in my mind if you're doing repair you're talking
months you're not talking I mean and many of them have been working you already pulled the permit so they've been doing their electrical and they've been up doing their drywall and um ready to paint they're I don't think they're even interested
in going through the process of getting their trash reduction for two or three months and if they are great but it's not going to impact the city that that long you know we're looking at scenarios that are a year six
months 700 I think that this is this is scary but this is I don't think this is reality personally and I go back to what I think is is right so um you're you're you're paying a partial
fee to make sure the trucks have gas and can be maintained but you're not paying Tippy tipping fees you know so the the expenses go down your labor still the same your trucks are still the same they still so I get that you're paying something
but I don't know I'd be in favor of just the proposal of changing the fee down to the $10 and till you get your life back in order and the city will figure it out that's just
me so I have I have thoughts on it and let me start with I am not against reducing to the $10 I support that and I will if if that is what the commission wants I will vote for that wholeheartedly what I would like to be
sure to say on the record is if we reduce the trash service down to $10 a month knowing that we have units that are going to pay zero because they're torn down knowing that Megan still has
to have the same staff she still has to maintain the same vehicles I want everyone here to understand that if she comes back in a year here and she's got money problems because Public Work sanitation department has always has not always
been a self-paying department and they are now they're Enterprise fund that they can support themselves but they haven't always done that I just want this commission to recognize that if she comes back in a year and she's having
financial problems with her budget because we did this and it is the right thing to do doing permits away was the right thing to do because we had the funds I just want everyone here to support her and I also want you to recognize
that when we and she already has issues there we're not set up to track it to to manage who doesn't have their trash and who does I rode with her this week and when I rode with her we rode past a house that doesn't have trash service
currently and there were limbs out by the road who's going to pick those up up we are not picking them up so then that's going to become a code compliance issue for people who don't comply correctly right and I want us all to recognize that so that when you get the
phone call from the resident who's angry because sanitation didn't pick up their debris out to the road let's support her and be sure that she has our support with the community and that we if we take those calls that
we support her and ask the right question right because my experience sitting with Megan and riding with that department has been that the majority of the calls are
[Music] misinformation they they forgot it was Tuesday and their trash gets picked up on Wednesday or you know they forgot debris day is so it's that sort of thing and I just want us to recognize that she will need our support because there will
be residents that will be upset that won't fully understand the process and they have to request it she's not going to go out and search the people who obtained permits for anything and discontinues the resident will have to do that on their own but like I said I
support it I just want to make sure that we all understand where she may end up and maybe that won't happen and that would be wonderful I'd love to come back in a year and go I was was worried about nothing and it was great but just thank you for
saying that out loud that's very helpful so do we have any further comments if you wait till 10 o'clock when we're done no comments so do we have a motion I I move we pass ordinance 20
25-8 fees and collection manual I'll second city clerk would you call the role please commissioner tagler reny yes vice mayor Kerr yes commissioner
MC yes gay yes Mayor Brooks yes motion carry five to zero next on the agenda is ordinance City attorney mayor Commissioners this is ordinance 20 25-9 an ordinance of the city of M madir Beach Florida amending section
110-11 establishment of districts of chapter 110 zoning of Article 5 districts division one generally of the city's Land Development regulations renaming the C1 zoning District to John's Pass Village Activity Center removing C2 John's Pass Marine
commercial zoning District providing for conflict codification separability and providing for an effective date that was the first reading of ordinance 20259 by title only do we have any public comment
Commissioners no comment no sorry I have one one comment one question uh this we're just referring to the John's past Activity Center District this isn't we're not talking about getting rid of any other that's this is just C1 for so
C2 used to be what now is the boardwalk character District that was correct anywhere and it doesn't exist right now so it's just cleaning up I got you see one is named this sorry I need so much clarification thank you any comments no thank you for
requesting the clarification um no it's pretty cut and dried yep do we have a motion like to make a motion to approve ordinance do we have a second I'll second city clerk would you call the role
please commissioner gabai yes vice mayor Kerr yes commissioner mcgean yes commissioner tagini yes Mayor Brooks yes the motion carry five to zero next on the agenda is ordinance 202-10 City attorney mayor Commissioners
ordinance 202-10 an ordinance of the city of Mader Beach Florida amending chapter 110 zoning article 6 supplementary District regulations division 4 accessory structures of the city's Land Development regulations to rename the C1 tourist commercial zones
to John's past Village Activity Center add setbacks for each character District of John's Pass Village Activity Center zoning and remove references to the C2 zoning District providing for conflict separability and codification and providing for an effective date that was
the first reading of ordinance 202-10 by title only do we have any public comment Commissioners comments comment comments do we have a motion I make a motion to pass ordinance
202-10 accessory structures do we have a second second city clerk would you call the role please commissioner MC yes commissioner gabay yes commissioner tagini yes vice
mayor Kerr yes Mayor Brooks motion carry five to zero next on the agenda is ordinance 202- 111 mayor Commissioners this is ordinance 202- 111 an ordinance of the city of Madera Beach Florida amending chapter 110 zoning article 6
supplementary District regulations division 6 alcoholic beverages of the city's Land Development regulations providing for John's Pass Village Activity Center zoning District regulations providing for plan development zoning District regulations reming removing references to
C2 uh John's Pass um Marine commercial providing for conflict providing for separability providing for codification and providing for an effective date that was the first reading of boin 2025 just 11 it would note that there was a change as requested at the workshop relative to
the PD zoning District uh provision do we have any public comment Commissioners no comment can you explain this a little bit more the the change is on page
395 uh the the change was to allow for the Board of Commissioners uh to negotiate on the type of alcohol use and restrictions at the PD zoning adoption that was the language that was discussed at the
workshop and the Planning Commission voted to support it and we have added it to the ordinance as we've brought it in front of you for first reading and if it's not addressed at the PD zoning then it just reverts back to the
previous zoning district and the alcohol what was allowed with the alcohol license okay thank you makes sense no comment yeah commissioner any comments so memorialize means this is
going to mirror the zones that were there before unless at the PD zoning adoption hearing you guys vote but outside of a PD it would mirror it yes okay thank you com do we have a
motion I move we pass ordinance 2025-the Second City Clerk would you call the role please commissioner tagini yes commissioner gabay yes vice mayor Kerr yes commissioner MC yes Mayor Brooks yes
the motion carry five to zero next on the agenda is ordinance 202-225-2190 the city of madira Beach Florida to provide for the modification of hourly rates and rooms available for rent within the recreation center in City Hall and reward the reference to
sales tax collected therefore repealing ordinance 2025 j08 providing for conflict codification separability and providing for an effective date that was the first reading of boins 202-21 just some clarity here just so you understand you just adopted the
ordinance where you had made changes to the fees and collection procedures manual for the sanitation fee that is in existence as of today um that is not going to change with this ordinance we're just making further changes we wanted to get the sanitation fee taken
care of otherwise we could have uh made the changes to 2025 d08 and delayed it until the next public hearing I didn't think that that was what you wanted to do so we're we're just taking it in pieces so 20258 is is in existence the
sanitation fee is existence but when you adopt this at second reading it's going to change the hourly rates and rooms available for rent at the recreation center so that's why you're seeing uh repealing 20258 um in the
title do we have any public comment Commissioners Mr tras answered my question I recall we we went over this one in the workshop I believe Jay did yeah we did and yeah I
think all the questions were asked and answered then good I thought it was great do we have a motion sure I'll make a motion to pass ordinance 2025 12 Amendment to the fees and collection procedure manual do we have a
second I second city clerk would you call the role please vice mayor Kerr yes commissioner MC yes commissioner tagini yes commissioner gabay yes Mayor Brooks yes
the motion Carri five to zero next on the agenda is unfinished business John's Pass Jetty John's Pass North Jetty Mobility mat good evening May and Commissioners hi I bring this back before you for your
approval to purchase the mobility map that will run on the sand portion just north of the Rocks where the previous sidewalk ran on the jetty so I have in this packet two different mats one is
the existing Mo Moy mat of which we have um a total of four of now we only have one out at 136 and then there is a new brand that a local vendor reached out about and it's called the excess wreck I believe is the name I would like to mention that the mayor
and I did take a trip to go to Treasure Island where they do have one of these mats and just to kind of see it touch it feel it um get a feeling for its quality in comparison to what we currently have and it's much different um it's more of
a rubberized material it doesn't appear that the sand truly goes through that mat it is cheaper um but I do feel as though the quality of the Moi mat would stand up longer than the rubberized other access
wreck mat so my personal recommendation would be that we would stick with the the material and the what we already have what we know what we've we've had the one mat for over a couple years now and knock on wood haven't had any issues with it so I
am here for any questions um do we have any public comment Commissioners comments I have one question Megan um so would you think that the wave
action slash all that wave spelling over the Rocks would adversely affect the Integrity of this mob mat the waves would not touch this mat unless we had a significant
storm um and if we had a significant storm coming we remove the mats they're very easily removable so if you're referring to maybe just like the splash whenever they hit their I don't believe that I don't think that would affect the that whatsoever but as far as the tide
coming up it would not touch the map no not not tide related but um just just strong currents heavy surf yes it it there I mean there would be some water splashing as as weer stated we don't
believe that will significantly impact um no because if you're standing on the sand currently where the mat would go you're you you might get a splash every once in a while but that's only if we have really significant wind coming or
heavy this would be for what duration until the concrete sidewalks been poured right correct until we are able to put the permanent structure back okay and do you have any idea when that might be I do not no plans for it yet we're working
on permitting and plans so we're working on the plans to then submit for the permitting and we will bring that back to you and keep you updated every month on the status of this yes thank you as we stated before thank
you so are you recommending the Moby mat instead of the EXs W mat I am you are yes right Ty because the m mat's going to last longer it's going to the duration of that is going to last longer even though the other one is cheaper but
you know sometimes you get what you pay for it yes I I have not purchased the access recck mat I can just speak from what we've had and just from what I felt um it's just it's much different much different and I'm not saying that the
other map might not hold up um but just from seeing the two different mats and seeing how I think it would be more of a maintenance issue as well with it not with the Mobility the Moby mat that we currently have the sand goes through it so every once in a while you have to pull it up and you have to grade it back
out that happens maybe a couple times a year unless we have significant wind with the excess wck mat it didn't appear that it would go through the mat it appears that it's just going to sit on top and it was doing that whenever we looked at it so I just think maintenance
and again just the texture of it much different good job thank you doing all the information for us no problem I I refer my time to the mayor what was your opinion I just we would I know you like
to go last so well I do because sometimes have to say anything uh just just to to confirm you like it because it it's pervious rather than impervious the mobility mat right so if if it did have some water it would go through it yes it wouldn't damage it and as you
mentioned before we could roll it up and move it someplace offic like it's thank you mayor so it's made they're made completely different yeah when we went down and looked at the one at Treasure Island it's it's kind of in my opinion the way I would describe it as a tight
wit kned tight wit tight knit weaved rubber plastic right when you go look at ours it's like metal mesh and plastic stuff but it the and if you reach down
and touch it you can just feel the difference in how they feel and the one that she's been purchasing for us it clearly seems like it would be it would hold up longer you can definitely see how the sand goes through it and that's what you want because you don't
want the sand to sit on top of it you want it to kind of mesh through I thought there was no comparison in quality when you reach down and and felt them and walking on it feels to me like if you were pushing a stroller or you
were had a prosthetic leg which is we do have residents who use those Moby mats for that reason the the mat that we have seems much safer and more sturdy to walk on or to roll on I would recommend spending the extra little bit of money
and getting the one we currently have it's also a half of a foot wider yeah so the access Rec map is only 6 feet wide the mumi mats are six and a half um I'd also like to put on the record that I did re reach out to the hug and the forward Foundation um but I have not
received a response yet I will follow up on that and Megan the Mobi the proposed one we can utilize at another location if we needed to correct they are very easy to move um they have Stakes that
you just put they have little um I can't even think ring I ringlets I don't believe that's the right word my brain's not working but you just put stakes in them and then whenever you're ready to move it or maintenance you just pull those up and you can roll it up super easy the guys have can put it down in
five seconds and roll it back up and less down so they I even talked to them about it and they were for the one we currently should we have an issue and there could be just thinking
out loud if users do not for some reason Express concerns we could come back to you and state we've received these concerns and we're considering and moving it um but hopefully that won't happen but in in Cas that's I wanted to
mention if we needed to move it we can move it utilize it somewhere else it's not going to be wasted or not utilized yes and it's 120 ft long that will fit at almost every access point
except for Tom and kitty storeart perk it's a little too long for there but we won't have that open for a little bit any additional comments the Moby mat's wider and longer they're both the same length but the the
Mobi Mat is a half a foot wider oh and you said 120 you're talking about the additional 20 foot mat goes with it yes so they're both both are 120t long but they only come in 100 foot sections which is why you see that addition 20 foot but just the difference between
really the difference between the two is the half a foot wider and the material much different does it do they come in 20 foot increments or they cut you know maximum 100 and you cut the size anything less than that is
that the way it works the the longest run you can get is 100 feet so if you wanted to add to that they have a kind of where you like slide in I don't know how to explain you can just easily slide it in and then they they rivet it in so
you can you can add to it you can current math that we have now we could add to those if we wanted to so when it's installed it's going to look it will like one mat 120 foot long you'll see one little piece on there but you won't know the difference right um the
reason I asked is um and it really has to do with where they would be used elsewhere would it make more sense to buy two 60 foot mats and and sew them together the same way you
do a 100 and a and a 20 if you had two other entry ways that you just wanted 60 foot or you know I don't I don't know I just put that out there if you're going to be buying 120 foot of mat is that the way you want it broken up that's and you I'm I'm ready to
approve it with the m mat just want to put that out there before the purchase is made yes 60 feet um is not that long but there are certain locations where it works perfect and at those locations we already have the mats so if this one were to move and when it does move
whenever we get the sidewalk approved we would then move it to 134th or 133rd or even 137th where those have a very long walk to the beach where do you or do you
need you know I don't know if they're archal or wherever where you have a long mat do you need any of those to be an addition 60 foot I'll just say just we can't go any longer really than what we have there because it already goes out I don't remember the length on those but
those were permitted at what the length was okay I leave that to your judgment just wanted to bring it up for thought process thank you do we have a motion I make a motion to approve the uh
purchase of the M Second City Clerk would you call the RO please commissioner mcgean yes commissioner tagini yes commissioner gabay
no vice mayor Kerr yes Mayor Brooks yes the motion carry four to one next on the agenda is contracts and agreements dsk law engagement letter to serve as special magistrate for the city of mad beach I'll handle that so every year uh
we have to reappoint our current special magistrate and and fix his hourly rate um this dsk law um we have special magistrate Bard Valdez he's been our special magistrate for a number of years
he does a really good job um he is um proposing to continue on at $210 per hour plus costs um and $65 an hour for his par legal that works on any of the work that he's doing in other words U for like drafting the orders and so
forth this is a very reasonable rate um we we see this rate as high as 300 an hour um and so I think that um this is a it's a really good deal for the city of Madera Beach I would recommend approval of this for another year do we have any
public comment Commissioners questions comments I've watched him many times he does a great job no comment do we have a motion um I'd like to approve the dsk
law engagement contract letter however you want to State it uh to serve as special magistrate do we have a second second city clerk would you call the role please B may k yes commissioner gabay
yes commissioner tagini yes commissioner mcgean yes Mayor Brooks yes the motion carry five to zero next on the agenda is approve the cap government agreement Building Services city manager thank you
mayor mayor and commission as we discussed at the workshop uh this is an agreement for exist for our building department services in the interim until we fill the position of a building official permanently um and a deputy
building official that we're looking to fill as well um and any we will have a vacancy in our we current excuse me we currently have a vacancy in our building code compliance uh we are we will be having a second vacancy um so this firm
cap government um upon reviewing three different firms um have been the most responsive uh they've been very very good and providing a building official performing inspections um and as we need Building Code Compliance reviews um they
provide those Services as well and any other Building Services again this is in the interim uh we're hoping the interim means within a matter of just a couple of months but this continues our permitting and other required building
work including inspections U as was referenced earlier we will make sure we are able to complete uh inspections and uh we'll review that tomorrow as a matter of fact based on the comment this evening from the resident but that's the
agreement before you um they have been again very very responsive we received positive comments um it is uh the rates are listed on there which are comparable to what the other firms that we uh reviewed we are pig using an existing
agreement with the city of Dania Beach you happy to answer any questions do we have any public comment Commissioners Mr gumz this is this this is the the the company that you we discussed at the workshop correct been
received very well so far by city employees and yes and residents thank you uh yeah we don't have much of a choice I don't think right now that's yes we need to we need to continue with having um inspectors out there so we
need to do that are we what I guess we're soliciting to fill that position in more than one way I mean how well I mean yes we're actively out searching advertising we and I I'm
sorry I forgot to mention we will hopefully have an inspector um begin toward the end of this month we did send out a letter um the the applicant did agree in I mean in verbally that he
would accept but we need to follow through the process we did submit a letter and we're hoping to have a positive reply and actually have a an inspector and I I apologize I don't have all of the details but I believe the inspector would be able to perform Jenny
residential commercial um I was not I do not participate in every hiring in the city to I think what's been communicated out there but clearly departments hire I believe there was two
licenses that he still needs uh for to inspect everything he'll be working under the the current uh building official which is Kathy with cap um also Planning and Building are very happy with Kathy here um she's been excellent
and I've received multiple positive feedbacks from residents um developers contractors thank you thank you Jenny coms she is very professional very come so just to clarify the person
that is going to be coming on is not a building official correct he's only a Building Inspector Inspector yes so he would be like the junior building official we were hiring I know that's not the right word I can't remember what you would like to become a building official um but you do
need to have a lot of qualifications licenses um x amount of years before you can even take those exams so he's working up to get all those accreditations which um would be at a minimum three years so we would still
need to have a building official Deputy building official I think is yeah that's he he couldn't be qualified as the deputy building official but he would be an inspector and that's what he's doing currently okay position thank
you okay my only point is you know we it's not phisically responsible to Outsource this forever so correct correct we need to you know from get someone in in yes yes and so that
building official role is still open and is being um being advertised right now so the goal is to just have this um in the interim and until we can get a building official So currently we we
have a inspector is it there's someone else that's working with Kathy yes and that's through cap okay so if we once we hired this individual on then he would be able to do inspections yes so we might not need that secondary person
we're paying through the that's correct yes so that would allate some of that we have one of the roles filled with a full time and then we would still be look for that building official we'd be able to complete like I mean like complete more inspections right which is great right
which is we will be currently is we're at beginning that part where now we're getting a lot of inspections and I think we've been the inspectors have been doing about 30 inspections a day yes that's what they're they're trying to ramp up to is is 30 they're trying to see how many they could get through so
30 looks like that's the maximum and kind of what they're getting right now so we have two or the ability to do more than we can do anywhere from likely from 40 50 up to 60 inspections in a day so whatever happened to and I don't
know maybe this isn't the maybe this would be better for the workshop but whatever happened to the inspectors from the state did they did that all fizzle out did they not give us any did they um I I don't know okay we'll we can
bring that at the workshop but I don't think we have received actual inspectors that request I believe is still pending but it's still pending I don't think wasn't here the whole time so I think I don't think there was a great desire to
get them honestly in my opinion not on you Robin but in the I don't I don't mean that is I don't want you to take that but there wasn't a great desire to get them so it probably warrant to follow up and see if that request is still out there and we did receive a
request as to whether we still have that request pending and Marcy did reply yes we still we can use that service cuz the um based on the comment we heard tonight if that's factual we need more correct and that's why I said that right hiring
the full-time would be able to more inspections but also we'll chat with cap to see if we can have an additional interim person to complete can we charge FEMA for them yes yeah no Sor yes these will be submitted be I mean in our conversations
with FEMA they stated yeah whatever invoices whatever Services you hire that is on our schedule as services that we need our schedule meaning we provided FEMA schedules of all the the work and services that that will be reimbursed and this is one of them my thought I
mean in my in my thought my thought is if if and we all knew this would happen we talked about it that as people started getting into doing their repairs and started ramping up that our building official would really get buried in the need to do inspections and of course we
can all agree that you can only do so many a day I mean it's there's a human capacity of what you can physically go out and do so if the state is going to if the state is still looking to help us and provide inspectors that are licensed
maybe they're not but if they are my thought would be the benefit to taking advantage of that is that we don't have to write the check to pay them and get reimbursed that goes through the state and and I'm saying that I don't know that that is I saw some of the help that we
got and some of it was good and some of it wasn't so if it's good help I think it would be wonderful to pursue it if it's not then don't don't mess our city up by bad inspections right you know so
okay are you good I am I I just was thinking the the help that we got the definition of Inspector two different types of Inspector one was the damage assessment inspector versus new building inspection which is completely
different yes right very true we've never gotten that but they we requested it at one point so great yes great do we have a motion I move that we approve the capap government agreement for Building Services do we have a second second city
clerk would you call the role please commissioner tagini yes commissioner gabay yes commissioner McAn yes vice mayor Kerr yes Mayor Brooks yes the motion carry five to zero next on the
agenda is approval for purchase of rear load containers again mayor and commissioner we discuss this at the workshop and Miss weer like to add good evening again as Mr Gomez stated we did
discuss this at the workshop this is the based upon the next agenda item um sorry they got a little um shuffled but this is based upon the invitation to bid that we sent out number 25-2 and the quote has um those prices
for the um the proposal that is attached to this so this is as we stated we have over 200 dumpsters for commerci commercial and multif family in madira beach and due to Hurricane Helen she destroyed those so I am here for any
questions you may have do we have any public comment Commissioners questions I have a question so the cost I guess we've gotten competitive bids or is this like
a yes we sent out an invitation to bid for a public bid yes and based upon that bid iron containers was the most responsive responsible vendor so as I stated this this we should have had the contract approval for the invitation to
bid first but this item was first so you'll and the next agenda item is to approve that contract yeah thank you I think it's a great idea um especially since uh p is going to reimburse we will absolutely submit all
of this to FEMA great job thank you comment again we don't have much choice so do we have a moot oh sorry hopefully FEMA's GNA reimburse right well we're expecting FEMA to give us a lot of money yes we
are do we have a motion I move that we uh approv the purchase of rear loader dumpsters from Iron container for $ 36,45 do we have a second a second city clerk would you call the role
please commissioner tagler rainy yes commissioner McAn yes commissioner gay yes vice mayor Kerr yes Mayor Brooks yes the motion Carri 5 to Zer next on the agenda is ITB 25-2 purchase rearload replacement
containers contract approval so this item that I have before you is for a three-year contract um Iron container is our current vendor and that is who we would love to stick with uh to have interchangeable parts in your packet you have the um the bid tabulation which
shows that iron container was the only vendor that put a price for all the containers that we requested the reason why you see the six-yard rearload container on there is in the event um we are able to accommodate that we had one in the past that we used for events but
unfortunately it rested out on us so um with the option to Poss have possibly have one of those do we have any public comment Commissioners comments comment comments comments do we have a
motion like to make a motion to approve the invitation to bid 25-2 purchase rearload replacement containers contract from Iron container do we have a second second city clerk would you call
the role please V mayor Kerr yes commissioner gabay yes commissioner mcgean yes commissioner tagini yes Mayor Brooks yes the motion carry 5 to zero next on the
agenda is the archal parking lot and 142nd Beach access repair approval what I have before you we have not discussed yet and I apologize for that but we received the quote after um we were able to put it on the workshop
but we would like to put this before you so that we can get these repairs completed this would be a approval to piggy back off the contract and attorney tras may want to chime it in I'm not sure so there there is a contract I gu I
guess it was with the city of Largo um it was a neighborhood roadway and infrastructure Improvement um bid it was accepted by Largo it's under contract for Largo the city is city of Mader Beach is going to
piggyback off of that agreement I did prepare a piggyback agreement yesterday to provide it has that been circulated it was given to the clerk's office I'm I didn't get it but I think Laura did it okay well there's a piggyback
agreement it basically says that you would you're purchasing the same materials under the same values as the city of Largo agreement um and um this is something that needs to be accomplished fairly quickly um because the city of Largo contract expires on
April 25th so we need to make sure our project is completed by April 25th to make sure that we have the same um dollar amounts per items that are being provided and so I've been reassured by Megan that this project will be done by
April 25th um and so we're good to go we just need your approval of the piggyback agreement then based upon the city of Largo's invitation to bid and Largo's contract with uh the company by the name of Keystone excavators
Inc do we have any public comment Commissioners questions this may be a silly question the fiscal impact for the repair of archall Park 142 sess is
49468 the staff has 500 budgeted for an fy2 is this in addition to the 500 budgeted or is that it is that part of that so we had originally budgeted $500,000 to Mill and resurface the archbald lot after the
completion of the restroom we know that construction tends to pair up parking lot or areas around it the archbald lot has not been milled and resurfaced in several years and it was due so I had originally planned to Mill and resurface
which is why it was budgeted so the the budget the The Proposal amount comes in under the original budgeted amount and it just spent it has nothing to do with the restroom structure it's it that was just your marker for winning I got it thank you that answered my
question and we're going to sub Adit this to FEMA as well because it was torn up because of the storm correct yes we will wonderful one one more question oh I'm sorry we get this resurfaced we get a storm next year is there any other
option than putting all that sand and going that lot and tearing it up again we considered any other options I'm sorry I didn't one more time a lot of sand in on Golf Boulevard and we pick it up and we put it on the parking lot
brand new resurface part are there any other options that's may not be I just asking we didn't so the city didn't do that right um but unfortunately I think what you're asking is if the scraping of the the material led to damage well
that's un unfortunately what happened with our Gulf Lane and with all of the beach access parking lots as well in which we are we are receiving quotes to Mill and res those you can't really you can't really stop it from happening if
you have several inches of sand you have put the operator but a lot of that damage wasn't just because of the sand being placed in the parking lot but because of the clean up the stand from what Helen brought into the parking lot so some of it was damaged due to having
it as a staging area but a lot of it was also done due to Mother whether we would have put it there anyway you still have heavy equipment's going to have to come in and scrape it which is going to damage it regardless if we use it as a staging area anyway okay that answers my question if you're asking if we could
find another location for a stage we could try find another old parking lot somewhere but that was I guess um maybe you can clarify that was our we placed some sand on the north side of arch fdot so just to be clear we didn't put the
sand there correct it was off of G Boulevard yeah so as the as the dot contractor because Gul Boulevard is a state road they the small army came in started removing the sand um I don't recall some of it may have been placed
in the on the North side but most of it was trucked away what the sand that was on there was the result of the storm yeah from the sand the beach pushing and landing on the parking lot orbit but there was mounds and mountains of sand the south side of the parking lot there
was just talking about the north side and then I'll get to the yeah the South Side was a whole different issue the north side was what landed there on top of all the debris and then that was removed the South Side was used as a staging area for the vcon trucks
vacuuming out the storm drains along Gul Boulevard I think Beyond even madira Beach and that happened all the way until December and then finally that pit sand and all the I I will tell you that what they used it for likely led to a
lot more damage than just removing it just once but as trucks were pulling in dumping you had a front loader moving and fixing the the pit as I think many of us saw so that that lead to more
damage likely yes I would say definitely um can that be changed in the future we can certainly ask do to use another area but I just wanted to clarify because I don't believe we were the ones that did all of that oh we're going to have a brand new parking lot that was my only
point so if we in the near future next year or the year after if we need a staging area do we select the one is there any other option that was just has nothing to do with approving this or not approving this this is for the entire parking lot north and south correct
correct yes this is all for all of the asphalt the concrete because much of the curb is demolished um and ALS o includes 142nd which is in between um Shoreline and I can't think of the other Hotel trillian possibly there is a 20 foot
wide and it was just a solid concrete walkway what I am going to do is take that down to 15t wide and put a planter in there and add some Greenery to just Spruce it up a little bit over there so take down the concrete
yes great thank you no more comments no more comments thank you do we have a motion do you have any comments I'm sorry I'm just thinking um because um you know we're piggybacking on Largo's contract but it
might be apples and oranges as far as type of construction you know not everything that Largo is paying for is applies to what we're doing here so if there are some other items that
that we are adding that the city of Largo doesn't have a contract on how would you address that it's all included in on the proposal so majority of what Largo did was is was in a neighborhood it was asphalt and concrete repair and
then striping which is majority of what the work is so if if you're asking if we find any unknowns well I mean I don't have a site plan to to look to see you know that I don't I'm not looking at a site plan that Largo did and we doing so we're just leaving it up to your
judgment to basically figure out if that really I mean we certainly trust your judgment no doubt but but um there's just no comparison as far as what they are doing and what we're doing and what the difference is in construction and
the cost when you when you piggy back off of a line item contract the line items asphalt concrete curb work are the same it all fits into the same so if there's items that aren't in there then
they would then either either go separately and be bit out because it's not in that contract but I've already walked the site with the contractor and that's why we feel as though the scope fits in with the same scope and the same line items in the Largo
contract thank you you're welcome do we have a motion uh I I move that we approve the piggyback contract from the city of Largo with Keystone excavators Inc for 94,6 180 do we have a
second city clerk would you call the role please commissioner tagini yes commissioner McAn yes vice mayor Kerr yes commissioner gabay yes Mayor Brooks yes the motion Carri five to zero
next on the agenda is RFP 25-3 madir Beach Recreation Center interior hurricane repairs good evening mayor Commissioners um so this is just bringing back what we discussed at the workshop uh about RFP
uh the uh grow construction company uh ended up being our most responsive responsible bidder uh in the process so we're looking for approval of the award award the awarding of the bid um and then I do have was brought to my attention I've got the A1A contract that
is in there is a draft so it will need to be brought back for Signature uh and updated correctly but my my suggestion is is just to proove it with because the scope hasn't isn't going to change the dollar amount is not going to change just just to go ahead and prove it with the understanding that the City attorney
and the city manager and Mr hatch will fill in the couple of blanks that there are in it instead of it coming back we don't want to delay it certain boxes need to be checked certain things need to say not applicable that kind of thing okay okay do we have any
public comment Commissioners questions [Music] comments pretty well addressed it at the workshop yeah comments I'm good do we have a
motion I'll make a motion to approve the RFB 25-3 madira Beach Recreation Center interior hurricane repairs contract contract a second city clerk would you call the RO
please vice mayor ker yes commissioner McAn yes commissioner tagini yes commissioner gabay yes Mayor Brooks yes the motion Carri five to zero next on the agenda is City sponsored fire
fireworks um good evening again um this is a re bringing back the fireworks discussion that we had at the last Workshop uh there is a minor um change if you go from the contractor duties number two in the contract and number
four payment the dates uh are all a day off the contract that I provided to the clerk's office as the updated dates as the correct dates for um so it number two in the contract has the correct dates number four has the dates from last year so I changed it one place
and not the other so but it is the dates have been corrected with the contract that is signed uh in their possession so do we have any public comment Commissioners questions
comments I don't are we um we're using um spieler for the barge right uh that that is the plan i' I've got a a verbal a commitment with him for July 3D so we've got to just need to put
together an agreement so we have it but his that's the present plan the city will be build for the services it's not a free correct donated well it it that the final price has to be
negotiated in previous years he's he said I will charge you what it costs me so he's not he's not he's trying to provide it with the opportunity that we're able to use it because when we bid it out to we've bid it out before most of the time it's been unavailable so the only available barge
that we've had in the last five years was his so we we ensure that there is a a fair market value being used for the barge the question is there there won't be any favoritism though to let's say spieler for constructing seaw
walls just because this is this is a completely separate thing I I think the the barge in itself the availability of a barge is extremely rare and a incredible opportunity for the city so uh we're make sure that yeah it makes
sense I mean we we've I've there's a history of US bidding it out and looking for quotes and communicating with other barge companies uh the one of the only responsive bids outside of discussions with him was a $60,000 cost for a barge that was located in Tampa Bay so with
the construction of the bridge and all this other stuff it's it it's a whole another we can talk about this for an hour but um but commissioner if you have a concern which sounds like you might or may be inferring of a concern we can certainly bid it out issue of requests
for proposals well um of course that could be an option but I'm I'm trying to address some of the concerns of the local citizens that have been we will issue a bid if there are concern concerns because this is very important this is It's a serious matter if that's
a concern and I to all of you if that's a concern then we should bid it out that's my recommendation but I mean up to all of you just for for just to understand you're you're talking about the barge not the fireworks isn't that two separate things it would be a separate
item so we can approve this recommendation and then you know change course if needed for the barge am I am I understanding that right yeah that's correct yes so the barge is a separate issue
that we can address greats I don't have any comments I accept that we're not going to have Fourth of July and that now it's our [Laughter] tradition less and less push back each
year yeah whatever you know I mean you he's not going to change it so it doesn't I'm only kidding Jay I'm only kidding I'm only kidding I like the idea and I and I want to emphasize on that because I've also heard from the neighborhood that they're they're saying
third of July not Fourth of July and my personal opinion we can enjoy third of July here and Fourth of July in some of the other C ABS AB twice absolutely right great do we have a motion I move that we
move forward with a final one-year contract renewal do we have a second second city clerk would you call the RO please commissioner tagini yes vice mayor Kerr yes commissioner gabay yes
commissioner mcgean yes Mayor Brooks yes the motion carry five to zero next on the agenda is facility use agreement all right the this is a facility use agreement uh we're looking to enter into with Burton miring LLC uh
that would assist with the uh uh renting of the recreation City Hall this room uh facilities for uh various uses um they've reviewed the contract that we presented uh we do have a signed contract with uh with the clerk's office
for the evening and uh they're good to go with it we're excited about the opportunity with this um and you know look to get more use out of the facility and it's it's approaching graduation time so it's going to be very busy around here with plenty of uses in the in the the route so you have any
questions I can address them but do we have any public comment commission any questions sounds like a win-win we're going to get a lot of usage and they're going to get a great rate and it's a win
for the city I agree great job a great job job Jay so do we have a motion like to make a motion to approve facility use agreement do we have a second second city clerk would you call the role
please commissioner gabay yes commissioner mcgean yes vice mayor Kerr yes commissioner tagini yes Mayor Brooks yes the motion Carri 5 zero we have nothing under new business so the next
item is agenda setting for our March 26 Bo regular workshop and budget Workshop mayor I I know it's going to be a long day because of the budget meeting but I would like to add please if we could just get a regular update on
what's going on with the pocket Parks I just don't want that to slide off our plate even if it's say it's in the same place it was just two seconds I I just don't want it to slip off our plate because there's other things that are pressing I get it but I don't want to lose track of our goals of
this um two things like to talk about the library extension and whether it's at this budget Workshop or the next I'd like to set some time about a vision for the marina and
actually asked crabby to be present and talk about the marina and decide what the board's vision is on that property Robin have we reached out we talked about um reaching out to see
whether or not the um regulations on our lease there and the property and how it was all gotten whether or not the state would allow us to make any changes have we done that we will we will do that I have that as a to-do item okay to reach out to the state because I think before you
can really start talking the vision we need to know I you know what I'm talking about remember back when we talking about getting a letter out to see what we can do see what we can or can't do right so I think until we know whether or not they'll let us I just don't want it to keep getting pushed down the road
I 100% agree okay thank you yeah uh mayor I'm sorry I don't see a place for me to make a comment uh before we get to the next section so I if I may I'd like to say i' address our Mr Mr Chuck
comments uh is it true that building fees aren't free or building permits aren't free commissioner if you wait it's not on our agenda but one of the things that I I've done since I sat in the seat is at the end of the meeting before we adjourn talk about anything a
a resident brought up and then we can talk and have conversation and if you don't if that's okay that's fine yeah thank you yeah mayor and commission if I may the items that are listed for the next regular workshop on the 26th of March
the boc policy handbook will provide you a financial update for the current fiscal year and the storm damage Insurance updates uh more updates on our city hall ground floor repair where we are the new construction at the city hall ground floor our texting
service that we actually started today um requesting people to sign up our post hurricane update that we provided every Workshop updates on the Honor Court the John's past drudging and a discussion on entering into an piggybacking off an
existing agreement for Grant uh Services through Grant works the company that I'd mentioned um Shoemaker had provided some information and we are also going to have Captain Melvin Jackson with the penel County Sheriff's Office attend and
give a brief an introduction and an overview he's the captain now overseeing our law enforcement Services agreement and any other items that you would like to add we have the beaches Library the street and pocket Parks U
and if we have the update with the marina then uh excuse me um The Snack Shack as I'm sorry yes and we'll have the Snack Shack um agreement discussion thank you Comm thank you thank you would
you also add Kitty and Tom St Tom Steward Park well that's part I guess the we're separating out the snack check because of the agreement but the Tom and kitty Stewart we do in the storm damage but we can separate it out as
well and also um the there's a penol County Parks and um of course I know it's their their park not ours but um again this is a concern of citizens uh when do we think that they
might start repairing that I will bring you an update at the March I believe I did include a brief overview in my email that I submit to all of you um just updates on it but they are they're looking to FastTrack the project they
didn't provide a specific time frame but their original time frame is the park would not reopen until sometime in 2026 oh my God several months for design the park was completely destroyed uh months for redesign a couple of months for
procurement bidding purchasing and then the actual construction estimated at 9 to 12 months for all of that that but recently the communication was they were looking to FastTrack it but didn't provide any dates but I will inquire and then bring
that back at the workshop they did put they did completely uh fence the park last week or the week before so it is now inaccessible or people can no longer um walk through it because of the dangers
they did remove the four rather large piles of sand probably about a month ago and then we had and I forget but uh a penel County Sheriff's Office program that came out and did some cleaning removed some
debris and painted some graffiti that was on something that ended up in the park that's not part of the park that they haven't removed I also inquire fired about the on the outside of the temporary fencing that they've erected
the original fencing on the right of way whether that's the County's responsibility or dos and I did not receive a response but I will follow up again because there is still some sizable debris in that area um it's not on the
sidewalk so it's not impeding anyone's ability to walk on the sidewalk in front of the park but when you look in some of the bushes and the overgrowth there's still some considerable debris that's been there and it just hasn't been removed so I will follow up again with
the county but it is a county park it is the it is called the Madera Beach Public Access but a penis County Park meaning they're responsible they're the owners and they do the maintenance and all the repairs to
it um just one more item if I may um Tom Stewart as you drive in and you know it's uh it's access to our city I know it's a do road but it really looks pretty Rocky doesn't look good it needs
to repair and possibly um resurfacing could we contact do and see if we can set up a schedule with them to repair the road theyve what was what has been communicated is they've reviewed all of their Road roads post storm and they
were devising a sort of what was triaging their roads and streets to make the immediate repairs the shortterm and then longterm but I will I will follow up because we never received anything beyond that that was the scope of what
they were doing along with the county um even though don't think we have any County roads on the island but I believe Dumay road is a County Road clarify but do has looked at all of their roads and I don't know if they've provided any other updates I don't do
has not provided any updates about the milling and resurfacing but what I can tell you is is all the potholes that you're seeing along 150th and even Gulf Boulevard those are County Utilities that are not doing well so the one that is closest to the marina
that is a sanitary line that is failing the county is aware um we originally thought that it was the fdot storm drain when they started doing a little bit more digging they found there's a sanitary Main and if you follow that line it follows you to several others
that are along 150th so the county needs to repair their utilities and then do needs to repair the road correct or both yes it will be both we will follow up with them for sure next item on the agenda is reports
and correspond respondence the board of commissioner 2025 Bo meeting schedule city clerk were there any changes to the calendar I request the ones I requested are changed yes okay and then for the
city clerk's one I didn't have time to do the report but the next time I will I had class two two day class one week and then last week three day class but for the next one though um I've been asked
to give the a list of the city managers from the beginning of time to now and have that on there and the ones for the city clerk and I'll have the history of Municipal clerks and what their duties were over time from the cowboy Dave to
now and also the City attorney has been assisting me with um any I really appreciate it but the the duties and UH responsibilities of the city clerk today and so I'll have all that in there for the next time
so great job thank you sir excuse me um mayor and commission just to go back to the calendar no other changes going forward just so that I just had a quick comment that so for September on any year pretty much that is the time that
we should definitely make sure that if we're taking vacation don't don't take it during September that's that you need five Commissioners here um just as a general comment uh to get the
uh get the rates get the budget all approved um it needs it needs five votes and Jun y so is that is that an accurate statement yeah um yes yeah we have the meetings on the 10th in the 24th of September correct to adopt uh
we adopt the mill the budget but we're gonna miss a meeting October would be a better month yes okay thank you and we do just to remind every we do we have multiple budget workshops as well right um so
those those are I mean every meeting is important but every every meeting is important but as we get a little older we have to set time to get away well in this month starts our budget budgets budget so I'm
just saying the best best time fiscally or that's a wrong term for the board October October okay well if we're all gone in October then what are we gonna do then we're gonna have trouble
June June okay thank you thank you next thank you Robin next next is City attorney as you know we've been working on the settlement of the fire station litigation um we were and we were hoping to get it on the agenda for today's approval the settlement agreement it
didn't work out that way there were a lot of different parties involved a lot of lawyers participating in comments on the settlement agreement language um and we have not been successful and um well the city's
attorneys Mr Hansen and Mr Wright um haven't been successful in getting that accomplished although they're trying hard but we do and are hoping to have it to you for the April 2nd meeting um we received some more information on it
yesterday or the day before so we're trying to work through that um that review in that language but I did want to just let you know that because I think that we had a discussion about the fact that it would be on this agenda that's the reason why it wasn't we still haven't worked out all the language
although we're working on it daily um so hope to have it to you about a week in advance of the April 2nd meeting okay that's all I have thanks thank you and city clerk I think you already did your
report city manager thank you mayor and again congratulations Madame mayor for three years Commissioners McGee and go congratulations myself and the staff obviously are extremely excited that we
have five spectacular Commissioners that we will continue for many years down the road but we know for certain for at least another year and so that's uh very very good on our part so thank you and congratulations we do have an awful lot
of events coming up so from the uh 4-day rotary Carnival that begins tomorrow through Sunday followed by we have Kite Day on Wednesday March the 19th and then the w the Great American grunt hunt on the 20th and then the 22nd of March and
then to conclude the month we have the seafood festival from the 27th to the 30th so we hope all of you and can attend and stop by at some of our events as well as the rest of our residents and visitors and public and looking forward
to lot more events as we progress through the year and again a reminder on the 26th that 4M we will have the first um budget Workshop an opportunity for all of you to kind of provide your input your comments and we'll continue that as
as we go forward but we'll have um updates as to where we are and what if we receive anything from the tax collector and the property appraiser regarding refunds we know that those the applications concluded on Monday March 3rd and we do have obviously
considerable numbers that did apply um we started noticing that on the property appraiser site um I didn't notice if there were any actual reports available but if you do go to individual Parcels um if you click tax bill there if they
applied for a refund there is a word that says refund on there so inferring that likely that parcel did apply and likely would be subject so but we'll have more data and we if whatever we have prior to the workshop we will share
as soon as we receive that but other than that thank you and thank you to the staff um for what they do every single day thank you Robin so before we adjourn I want to ask you something Robin um we did talk about it one one of the very
first meetings that I sat here about actually the very first about when a resident comes up that at the end we talk about things can we add that as a line item on every meeting whether it's a workshop or a meeting sure and then residents or anybody watch watching the
meeting would know that if we had discussion it was at that point um I I thought about that and thought it really should be there and not just and then if it's not maybe it'll be something like um commission resident conversation just
or comment discussion or something what however you would word Smith that um I would the when Mr Dylan stood up and said that building fees aren't free they're just reduced that's not at all what we we voted on so do you know
what he's speaking about our building fees still remain at0 for all storm related um if a property sells as you brought up at the workshop um I will check but I believe we are assessing
permit fees but I will check I didn't get a chance to okay to do but we will bring that back we can find out we'll find out as well as the comment on the inspections and make sure that we are completing inspections Timely thank you for asking that question m i I
listen I wrote it down when he said it I'm like there's no way we're charging for storm anything storm related so my my curiosity is is it possibly somebody's getting a permit for something that is not storm related and they don't understand because you have
to check a box it asks you is what the permit you're pulling storm related and you have to say yes and if you don't say yes then they're going to charge you because they're going to think it's not storm related so and we have received some applications for nonstorm related
work right so we have been assessing the 1% building permit fee on those applications and I had another thing that Chuck said uh that we that we only uh have two days of of inspections is that and could it be should it be
increased to three is that something that you were saying about the capap contract that we could get an extra day at least okay so we will be addressing that we we will look to add if we need to and which we'll review it but if we need to add another inspector then that's what we will request okay and we
have yeah from cap and then we have had an agreement with um the other um Lube key um I think for I don't remember the name safe built I'm sorry thank you safe built for inspections they explained that they had a two-e period they were not available um fortunately we had cap
available but we can inquire since we've had an existing contract with them as well just for the inspections part thank you thank you could be referring to impact fees as well they're not waved They Are Notre no they are not they not they're not so be curious and I'm sure
it's a it would be a simple phone call and he would expand on I'll reach out to him yeah don't worry so will I and for all of you the part about adding uh mayor what you said Resident citizen comments at your at the next
Workshop you're you will go over your policy handbook and we will look to amend the the format for the agenda and add that as perhaps the very last item at the bottom I just think it's a Fant to me it was an easy way to let
residents be heard and for us to to talk about it so anything yes so with that it is 9:13 and we are adjourned e