Good evening and welcome to the board of commissioners regular meeting. Today is Wednesday, June the 10th, 2026 and it is 6 p.m. City attorney, would you please lead us in the invocation and pledge of allegiance? >> Yes.
Our heavenly father, we come to you today asking for your divine guidance, wisdom, and support as we begin this meeting. Help us to engage in meaningful discussion. Allow us to grow closer as a group and nurture the bonds of this community. Fill us with your grace as we make decisions that might affect the
residents of the city of Madira Beach and continue to remind us that all that we do here today, all that we accomplish is for the betterment of this city. And this we pray. Amen. Amen. I pledge allegiance to the flag of the United States of America and to the
republic for which it stands, one nation under God, indivisible, with liberty and justice for all. >> City clerk, would you call the role, please? Mayor Brooks, >> here. Vice Mayor McGee, >> here. >> Commissioner Taglerini,
>> here. >> Commissioner Dylan, >> here. Commissioner Gabbay here. All are present. >> Um, prior to the approval of the agenda, I would like to make a change. Um, I would like to move a presentation until after the consent agenda. If the
commission is okay with that, if someone has a motion, >> I move that we uh delay the presentation till after the consent agenda. >> I second. City clerk, would you call the role, please?
>> Commissioner Taglerini, >> yes. >> Commissioner Dylan, >> yes. >> Vice Mayor McGee, >> yes. >> Commissioner Gavay, >> yes. >> Mayor Brooks, >> yes. >> The motion carry 5 to zero. >> With no proclamations or presentations at this time, we will move on to public
comment. Public participation is encouraged. If you are addressing the commission, step to the podium and state your name and address for the record and the organization or group you represent. Please limit your comments to 5 minutes and do not include any topic on the
agenda. Public comment on agenda items will be allowed when they come up. If you would like someone at the city to follow up on a comment or question made at the meeting, you may fill out a comment card with contact information and give it to the city manager. Comment
cards are available at the back table in the commission chambers. Completing a comment card is not mandatory for any quasi judicial public hearings that might be on the agenda. An affected person may become a party to a quasi judicial proceeding and can be entitled
to present evidence at the hearing, including the sworn testimony of witnesses and relevant exhibits and other documentary evidence and to cross-examine all witnesses by filing a notice of intent to be a party with the community development director not less
than 5 days prior to the hearing. Do we have any public comment? Sorry. >> Hello. Thank you for the opportunity to speak. Uh, Captain Dylan Hubard from Hubard's Marina and also speaking uh as to the John's Pass Business Association
uh renewing our uh John's Pass communication among the businesses and uh all things John's Pass. I I wanted to come here tonight uh to speak on behalf of uh support. You guys are already moving forward with exploring this
parking garage uh situation that I feel the city desperately needs, especially on the south side of the city. Uh but I love the idea that we're exploring both the north and south side at the same time because parking is definitely something uh that we need more of around
here. Um, and I think the city does a really good job with the way that they go about the parking situation and how they've worked with John's Pass and John's Pass continues to work with the city uh to make us both successful as possible. I feel strongly that the city
is yet just another business essentially when it comes to John's Pass because the parking revenue that the city uh is able to generate out of John's pass is a significant income and revenue source for the city. So I feel us working together, businesses and the city and
better communication, better unity is only going to help us all succeed more. So I appreciate y'all's efforts and support and communication in this process. also want to speak in uh continued support of getting the jetty sidewalk replaced as quickly as
possible. I know the uh latest update at least I heard was um drawings engineering is in the works and uh we're looking for funding and uh happy to help in any possible way that we can. uh also uh want to continue to uh urge you all
to have the conversation moving forward uh about working with this John's Pass Village Association to help us again in the name of unity communication and further success for the area and region and especially the city is to try to
work out a way or some function that we can help you make these events uh make more events and make them more successful. So we can drive excess revenue back to the city and then potentially the city drive some of that
revenue back to John's Pass earmarked for John's Pass beautifification, John's Pass advertisement. And now we're working towards setting up a specific John's Pass advertising campaign to not to advertise business or any specific business, but to act uh advertise John's
Pass. Pun intended, a rising tide raises all boats. So I would love to work with you guys to rise raise the tide in Madiraa Beach. Thank you. >> Thank you. Do we have any additional public comment? >> Hey. Hi. John Scott here on behalf of
myself, individual capacity residents of West Parsley Drive, East Parsley Drive, and Margarite Drive. As you know, shortly after Hurricane Helen and Milton, we had the unfortunate disservice of being introduced at 6:45 every morning to Harbor Construction Company. I'm sure you're familiar with
their name. They completely destroyed our neighborhood, ruined our yards, sprinklers, sod, rock, driveways, and it's been a year now, over a year, and we live basically on an alley. Dirt neighborhood is filthy, a filthy mess, a dirty mess. I don't want to start
practicing law again, but if I have to, I will. I've already contacted the attorney in Tampa who's see suing the city of Tampa on behalf of Soho. If we don't get the roads fixed, I'm going to file two different lawsuits. The first a predicate lawsuit for the uh
hiring process under the Florida Albec Records Act for the hiring process, the due diligence on behalf of the city, whoever did any of the hiring for this, I'll say company in quotes. Also the technical information regarding the flood mitigation project, the flood
models engineering designs and despite sovereign immunity, I can predicate use that to predicate a public nuisance lawsuit against the city for negative selection for non-eligible duties. Again, under Florida statute 823, you've created nothing but a public nuisance in
our neighborhood. I talked to Tina yesterday. I came by the city clerk's office to give her a copy of this. This is our our flood project results after 20 hours after rain. It's not working. The drains don't work. My house is right I'm right down the street from
a drain and the water comes right to my front door. The drains do not work. So, I don't know who hired this company, but I want to find out who did it and I want the streets to be fixed. We live on a It's a nightmare over there. You They told us they're going to put everything back. They didn't put anything back. I
had to pay over a thousand bucks to have my yard. My sprinklers pulled up and capped then rerun. They destroyed the yard. I've had to put 20 bags of dirt down. I need another 20. The rockets been destroyed in my front yard. We had to brush. They all Nobody spoke English.
Not one person spoke English. I don't know where you got the company from, but they're a bunch of idiots and imbecile. And uh so we want it fixed. The good news is I talked to Tina yesterday when I came to submit this for the record uh before the board and she said the uh roads are going to be fixed in the next
3 weeks. I hope they don't require what they did over there by Church by the Sea was 14 in deep. We hope to have it fixed. So I don't want to have to do anything. This is the city I grew up in. But I want this I want the roads fixed. When it Who would I talk to about it?
Who's over West Parsley? East Parsley Margarite. Who on the board? Which commission district is it? >> I think >> this is not a question and answer. You can make a statement and at the end of this meeting, the commission will discuss your statement. >> Okay? We'll discuss it because I'll be
here at the next meeting. If they're not fixed or they're not working on it by the next meeting, I don't want to get I don't want to have to litigate with the city I I grew up in. But we're tired of living like this. That's there's a song, Walk a Mile in My Shoes. Why don't you come over to my house and live there and watch all the trucks, the cars go
through with dust clouds going over your house, into your pool. You can't have your animals out. You can't have anything. So, I appreciate your time, but we want the roads fixed. >> Thank you. Do we have any additional public comment? >> Hi. Uh, Robert Stolman, 14109 West
Parsley. Um, along with what John said, the neighborhood is destroyed. You know, more ju not as much as it was with Hurricane Helen, but uh I'm also fed up with this that I can't keep my house clean. I can't keep my cars clean. I can't keep anything clean. I did print out some pictures because we now have
lawns growing in the street all over the whole neighborhood. There is weeds, all kinds of stuff growing through the street. And it is quite unfortunate what is going on in the neighborhood over there. We've all been through a lot and I think you all know that as well and uh I we really just
would like the streets and everything fixed in our neighborhood, please. So, I'm going to hand you some pictures. >> You can hand to the city clerk, please. >> There's multiple photos that I've printed out right there that you can all go ahead and look at. Um grass in the roads, just random destruction from the
street project that is incomplete. So, thank you for hearing. >> Thank you very much. Do we have any additional public comment? >> With no additional public comment, next on the agenda is the approval of the minutes. If the board has had the opportunity to res review the minutes
and there are no changes, do we have a motion to approve them? >> I move we approve the minutes. >> Do we have a second? >> Second. >> City clerk, would you call the role, please? Commissioner Taglerini, >> yes.
>> Commissioner Gabay, >> yes. >> Commissioner Dylan, >> yes. >> Vice Mayor McGee, >> yes. >> Mayor Brooks, >> yes. >> The motion carried 5 to zero. >> Consent agenda. Any member of the board of commissioners can ask to pull a consent item for separate discussion and
vote. I will read the items on the consent agenda. A is the 2026 Ford F550 4x4 dump truck purchase. B. Amendment to Penllis County interlocal agreement to
share cost with FD for NPDEES MS4 permit C hearing officers for post grievance hearings. Do we have any comments on the consent agenda? If not, do we have a motion?
>> I move that we pass the consent agenda as listed. >> Do we have a second? >> I second. >> City clerk, would you call the role, please? Commissioner Tagalini, >> yes. >> Commissioner Dylan, >> yes. >> Vice Mayor McGee, >> yes. >> Commissioner Gabbay, >> yes. >> Mayor Brooks,
>> yes. >> The motion carried five to zero. >> So, I asked at the beginning of the meeting to to move the presentation to this point, I would like to, if the commission has no issue to move it to fall behind public hearings.
Any issues? Then we will start with public hearings. Ordinance 2026-03555th Avenue reszoning from PD Plan Development to C4 Marine Commercial. Second reading and public hearing. And I will hand this to our city attorney. >> Thank you, mayor. This is ordinance
2026-03. I'm going to read it by title only. Uh ordinance 2026-3, an ordinance of the city of Madira Beach, Florida, reszoning real property located at 555th Avenue. Partial identification number 093115
0000001400 010 0 0 from PD plan development to C4 marine commercial providing for severability providing for conflict and providing for an effective date. That was the second and final reading of ordinance 2026-03
by title only. It does require a public hearing. I believe that the you you've had um the presentation at the first reading and at the workshop. >> Do we have any >> do we have any public comment? Commission, do you have any comments or
questions? >> If not, do we have a motion? >> Madame Mayor, like to make a motion to pass ordinance 2026-03. >> Second. >> City clerk, would you call the role, please? Commissioner Gavayi, >> yes.
>> Vice Mayor McGee, >> yes. >> Commissioner Dylan, >> yes. >> Commissioner Taglerini, >> yes. >> Mayor Brooks, >> yes. >> The motion carry 5 to zero. Next on the agenda is ordinance 2026-06, vacation of rightway request, portion of
fisherman's alley, first reading and public hearing. And I will hand this to the city attorney. >> Thank you, mayor. Um just to give the commission a little background, these next three items B, C, and D under uh agenda item number 10, although they're dealing with the same project, we're going to deal with them separately on
the agenda. The first item is legislative in nature. The second is quasa judicial in nature. And again, the third one is legislative for discussion purposes only. So I'm going to go ahead and read um the first ordinance. This is ordinance 2026-06. It's an ordinance of the city um I'm
sorry of the board of commissioners of the city of Madira Beach, Florida vacating the portion of fisherman's alley abuing lots 2 through 7 and lots 14-19 of block one of Mitchell's beach John pass thereof and providing for an effective date thereof. That was the
reading of ordinance 2026-06 by title only. And it's my understanding Katherine is going to go ahead and give a presentation. Good evening, commission and mayors. Um the applicant has three requests which uh Tom alluded to. The first one we're going to address is the vacation of
rightaway. Uh the we are now >> can you um can you tell us who you are, your some of your background, your responsibilities here at the city, that type of thing. >> Sure. I'm Katherine Yonan with the community development department. I am a
senior planner here at the city of Mader Beach. As noted, um we have been to a workshop on this item on May 27th. Uh this is the first reading of the ordinance and the following meeting will be on second reading and public hearing scheduled for
July 8th. This project is located in John's Pass Village between 129th Avenue and Boardwalk Place east in the block bounded by Village Boulevard and East End Lane. You can see these properties outlined in red here.
This is uh the sketch of the vacation of rightway. The portion to be vacated is not the entire alley. It is this portion shown within the block. Uh the applicant has notified the listed utility companies and either received a
letter of no objection, a request for relocation, a request for payment or relocation and is providing an easement to the to the respective utilities which would be in effect um during construction until
all facilities are relocated. These are temporary easements and would be released once all utilities are removed. The vacation of rightaway is supported by policies in the Mader Beach comprehensive plan, the Ford Pineellis Countywide plan, and the Madira Beach
land development regulations. It would be consistent with the land development regulation requirements that structured parking facades must blend into the built environment with a visual appearance from the public rightway as an occupied building. Vacating the alley
allows parking garage access to be internal to the to the site of the proposed development and to be hidden from all abuing streets by retail and restaurant spaces on the lower floors and hotel rooms on the upper floors of the proposed mixeduse hotel development.
And that concludes my presentation on the vacation rightway case. >> Okay, mayor. so we can uh open it up to the public for um any presentation the public wants to give on this particular issue. The applicant is here.
>> Thank you, Mayor Commissioners. Brian, 65 Court Street here on behalf of the applicant JPV Hotel Property LLC. Uh Mr. Kins and Mr. Winters, uh who you know well as very active uh citizens in Madiraa Beach, um and business owners here. Um in terms of our presentation,
we have a full PowerPoint. We've provided that to uh the planning board which unanimously recommended approval of the development agreement. This particular item wasn't heard by the planning board. Um I could provide that presentation to you now or we could defer that to the next item which would
probably be more consistent with what the city attorney would recommend. Uh however, I do have a specific request as it relates to the vacation um that I want would like to put before the board to consider. Um, so pursuant to land development code section 112.95E,
there is a privilege fee for a vacation of a right of way that requires the applicant to pay for an appraisal and then pay for fair market value uh for that vacation uh unless they are contributing a equal or more substantial
public benefit in return for the vacation. And in this case, it is the applicant's position that we are doing so. uh thankfully doing so to improve the project uh with the park or the open space uh and also the extension of Pelican Lane. Uh and so I just want to
read this very briefly. Uh per section uh 112.95 subsection E the privilege fee may not apply when the petitioner will convey necessary real property for rights of way designated on the city or county thoroughfare plan which is equal to or more than the total square footage
to be abandoned as determined by the city manager or his designate. Uh, and what we're proposing here is dedicating 16,000 square ft or four parcels of total property for the extension of Pelican Lane from 129th to Boardwalk
Place and for the development of that public open space with the public restrooms uh to activate that activity center for pedestrians uh in exchange for vacating 3360 square ft of fisherman's alley. So 3,360
ft of Fisherman's Alley in exchange for approximately 16,000 square feet of the extension of Pelican Lane dedication of new right ofway uh and also uh the public access space. Um I know that the current city manager was probably not
here when we were negotiating this uh was interim city manager Bel and um so I I I don't mean to put anybody on the spot. I did think tell I told the staff that we would be presenting this to the council or commission as a request. Um, however the commission wants to address that is fine. It is in the code the city
manager's determination uh or the city manager designate. Um, so that is what the code says on that. Um, but we would appreciate the waiver of that privilege fee uh because we think we're substantially exceeding um the the value of the vacation itself and and really an
alley that's that's you know it's not going to be utilized nearly as much as the public space being dedicated and also the extension of that Pelican Lane which will allow for continuous access. uh around Johns Pass Village. Thank you. >> Thank you, staff. Is there anything else you'd like
to add to that? >> One of our concerns is that uh this citation in the code talks about uh convey real property for rights of way and this property remains within the development and is not dedicated to the
public. It is has public easements over private property. Do we have any public comment? Hi, how are you guys? I'm Stephanie Barry. I own Woody's Water Sports right on Boardwalk Place East. Uh my building
is uh would be directly we would benefit from Pelican Lane being in that additional easement that's going to happen. I was trying to go through some of the math of how many customers we probably see in a year and it is north of 30,000.
They don't use Fisherman's Alley. I assure you they don't come through that way. Pelican Lane the the bringing that all the way through will be all that we need. Also with the village bard boulevard coming all the way around and fisherman's alley in my opinion what I
see sometimes is people are going the wrong way and trying to get in and out of a one-way street and it just creates an issue. I think that will clean up that whole street area for everyone to really understand the rightway and which way and keep a consistent flow all the way through.
>> Thank you. >> Thank you. Dylan Huard from Hubard's Marina. Uh again, want to echo Stephanie's sentiment. Uh Fisherman's Alley being involved with uh Donstock since October of 2022. Uh spending a lot of time down
there. No one really utilizes Fisherman's Alley unless they're lost or they take the wrong turn and try to go down the wrong way down a oneway trying to exit that parking lot. So, I don't feel this uh vacation would in any way harm John's Pass and I think the
extension of Pelican Lane would beautify the area substantially. >> Thank you. Do we have any additional public comment? >> May I respond briefly to the staff? >> That's up to you, mayor. Yeah, >> that >> you can. Yep. Because I think we need
that for discussion. So, yes, please. >> Thank you, Madam Mayor. So, um, the reason it's an easement and it's it's a perpetual easement for public access. And the reason it's non-exclusive is because the hotel guests will also utilize it. But the benefit of it not being rightway is that you don't have to
maintain it. You don't have liability for it. So, if I dedicate it as rightway, you bear the responsibility and not you, the city bears the responsibility. Sorry to speak informally. you you the city would bear the responsibility for the liability of that public access and the maintenance
of it. And when you see the pictures of it, it's beautiful. I mean, it looks fantastic. Um, so the benefit to the city is that this easement is perpetual, so it will always be available to the public, but is maintained by the developer and it's also the liability of
the developer. Thank you. >> Thank you. With no additional comments, commission, do you have any comments or questions? >> I like to ask Katherine, uh, you Katherine, you you brought brought
you voice public easement over private property. Can you expand on that a little bit while you brought that to our attention? Um, in reading the code um, in section 11295, it just specifically notes that the
petitioners will convey necessary real property for rights of way >> and and this doesn't become right away or is that what you're suggesting? >> That that's what I'm suggesting is that right away is um dedicated to the
public. Mhm. >> Um, >> and is there any is there anything that prevents us from doing it anyway or not charging the the fee? >> I would leave that question to our city attorney. >> So, the answer is yes, you can wave it.
There's a provision in the ordinances before you that is section 1D. You can just um require that deletion if you want to do that. That's the what's requiring it as a condition of the approval. Um, and I think that with that
understanding that the city manager will probably follow that lead and not require the payment. >> So, based based on the argument made by the applicant and how it's been explained to me, uh, I I have no problem waving it, waving the fee, that's my opinion.
>> My only concern was like, Katherine, you said suddenly out of nowhere, we went through all this stuff and now you've got a issue. So, I mean, you know, is it that you weren't really um I'm I'm not sure where your position
stood as far as like do you want to wave it? Are you not waving it? And what are you recommending? What's the city's recommendation? Because I thought we went through all of this before and hearing what their attorney says, I mean, you
know, it it's a win-win for us. So, as staff, we're not opposed to this. This was we had had previous conversations with the applicant where they asked if we could wave the privilege fee and we said that the way that we read the code says
we'll convey necessary real property for rights of way designated on the city or county thoroughare plan. And so, in staff's opinion, we did not meet that threshold and that's why that condition was suggested. So you're only kind of
opposed to not waving the fee. >> I think the her only concern was ensuring that we followed the code as it's written. That that was it. That was our concern is making sure we adhere to the nuance wording of the code and we follow that as we're supposed to. That's what we wanted to that's why it's
unfolding this way. And I feel like the city attorney has given us the answer to that to be able to wave that fee. With nothing further, do we have a motion? >> Based on the suggested motion, I um make
a motion to move ordinance 2026-06 to second reading and public hearing on July 8th, 2026. >> Second. >> And should we add to wave that fee into that motion? So would be a motion to uh to approve with the deletion of sub
paragraph D if that's if that's your direction. Yeah. >> Do I need to rem restate my >> your motion? >> I amend my motion to delete. >> Sorry, could you say it again? >> Sub paragraph D. >> Sub paragraph D
>> and section one. >> Section one. >> Do we have a second? >> Second. >> City clerk, would you call the role, please? Commissioner Tagarini, >> yes. >> Commissioner Gabayi, >> yes. >> Commissioner Dylan, >> yes. >> Vice Mayor McIn,
>> yes. >> Mayor Brooks, >> yes. >> The motion carried 5 to zero. Next on the agenda is ordinance 2026-05, John's Pass Village Hotel Plan Development Reszoning, first reading and public hearing. I will hand this to the city attorney. >> Thank you, mayor. Again, a reminder,
this is a quasi judicial hearing. I'm going to go ahead and read this ordinance by title only. This is ordinance 2026-05, an ordinance of the city of Madiraa Beach, Florida, reszoning a certain real property generally described as 214 Boardwalk Place East, 210 Boardwalk
Place East, 206 Boardwalk Place East, 204 Boardwalk Place East. Um, Boardwalk Place East, there's two parcels. 146 Boardwalk Place East. 129th Avenue East, five parcels consisting of approximately
1.457 457 acres from John's Pass Village Activity Center C1 to Plan Development PD district providing for reading by title only and providing for an effective date thereof. That was the first reading of ordinance 2026-05
by title only. I will tell you that your charter currently requires a super majority vote on this pursuant to section 4.5C. So at least four of you need to vote in favor of this to move it along. Um I want to go ahead and remind
you that uh it being a quasi judicial hearing the affected parties have an opportunity to um provide the city with a notices of intent to become an effective party. The city has received one um and that's from Fishrunner LLC
and Susan Zerneski. I hope I pronounced that correctly. So is that person here? Okay, that person's not here. Um, so we'll just kind of set that aside with no affected parties other than the applicant. I'm going to go ahead and I'm going to read the quasi judicial
procedures that we're going to use today. This is a quasi judicial proceeding where the board of commissioners um acts in a quasi judicial rather than a legislative capacity at this hearing and is not the board's function to make law, but rather to apply law that has already been
established. In this hearing, the board is required by law to make findings of fact based upon evidence presented at the hearing and apply those findings of fact to previously established criteria contained in the code of ordinances in order to make a legal decision regarding the application before it. The board may
only consider evidence at this hearing that the law considers competent, substantial, and relevant to the issues. If the competent, substantial and relevant evidence at this hearing uh demonstrates that the applicant has met the criteria established in the code of ordinances, then the board is required by law to find in favor of the
applicant. By the same token, if the competent, substantial, and relevant evidence of the hearing demonstrates the applicant has failed to meet the criteria established in the code of ordinances, then the board is required by law to find against the applicant. So with that being said, I need to ask,
are there any experte communications that any one of the commission members wants to disclose or needs to disclose? All right. And do any of you have any conflicts of interest that you need to disclose? Seeing no. All right. With
that being said, then I need to go ahead and swear in anyone that's going to testify. So anyone that's going to testify at this hearing, if you could please stand up, raise your right hand. And I'm going to swear you're under oath. You swear that the testimony you're about to give today is going to be the truth, the whole truth, and nothing but
the truth. >> I do. >> Okay. Thank you, everyone. All right. So, we'll start off with a presentation by the city. Um then we'll hear from the applicant and then the public. Good afternoon, Katherine Yonan for the community development department. Um,
this is a resoning to plan development and the purpose >> I'm going to interrupt you again. I need you to go through your qualifications, not just your um what your job is here today. What are your qualifications in moving forward and presenting this application? >> Thank you. Um I'm a senior planner here
at the city of Madier Beach and have been working in planning for over 10 years with local governments. >> Okay. Thank you. >> The plan development resoning the purpose and intent is to accommodate integrated and well-designed developments in accordance with
development plans that have been approved in compliance with the PD division. The district is uh intended to have design flexibility and to encourage imaginative, functional, highquality land planning development for those uses
consistent with the future land use plan category and compatible with adjacent and nearby lands and activities. The PD development must meet the intent and criteria including but not limited to the density, intensity and imperous
surface ratio of future land use plan categories in the Madiraa Beach comp plan and plan categories in the countywide plan. The development is consistent with the density, intensity, and impervious surface ratio of both the
comp plan, the countywide plan, and the LDR section for the John's Pass activity center zoning regulations. As noted, the applicant is requesting to reszone 1.457 457 acres, which includes the area for the uh rightaway vacation
that was just voted on to move forward to second hearing from John's Pass Village Activity Center C1 to plan development to allow for the construction of a 87 unit hotel with 7550
ft of retail. um that includes a firstf flooror restaurant, a firstf flooror cafe, a sixthf flooror restaurant, and an event space. The city's code allows flexibility in section 110 387
in setbacks, stepbacks, and height when reszoning to plan development if the design of the development includes voluntary provisions for civic or community enhancements such as groundf flooror retail, expanded setbacks, enhanced landscaping and sustain
sustainable building practices and other design enhancements. furthering the strategies of the comp plan. The plan development developer request is for building height for the roof of the main building at 73 ft for building
height of the east stair tower at 79 ft. The number of stories is five stories over ground level commercial instead of four stories over ground level commercial. The front setback is asked to be 0 feet instead of 10 ft. The upper
floor um stepbacks are 0 feet instead of 10 ft for the lower five stories of the building. Balconies, awnings, and roof overhangs are to be located over the rightway with a maximum of a 6-ft encroachment beyond the property line on
the north and south sides of the building and encroachment into the visibility triangle. um which is required to be 25 ft and they are going to be at uh an encroachment of 10.7 ft
at East End Lane and 129th Avenue East and an encroachment of 2.6 ft at the intersection of East End Lane and Fisherman's Alley. The developer is providing 92 parking spaces. is available to the public at specific limited hourly rates, which are
limited to no more than a dollar over the city's current hourly rate. They are providing a covered pedestrian arcade around a portion of the required ground floor retail and restaurant space. An extension of Pelican Lane as a private street with a public access
easement to provide midblock vehicle and pedestrian access. A green space with restrooms with a public access easement over that as well. Pedestrian improvements including 10-ft wide sidewalks on the three street frontages.
New crosswalks on Boardwalk Place and 129th Avenue. Roadway improvement by milling and resurfacing Boardwalk Place and access for two properties located adjacent to East End Lane through the parking garage.
Analysis of the code shows that the developer is requesting setback height, number of stories, and encroachments to what would be allowed in the underlying John's Pass Village activity center zoning. All other aspects of the project, including the uses, the
density, and the intensity, both the impervious surface ratio and the floor area ratio, meet the requirements of the underlying John's Pass Village Activity Center zoning. The underlying C1 zoning would allow 60 units per acre of hotel as does the PD
resoning. When reszoning to plan development with the future land use of activity center, they have to conform to the section D113, which is design standards and guidelines for the John's Pass Village activity center. uh items such as
materials, finishes, windows and doors, standing seam metal roofs, and paint colors. And this project is providing these elements which can be seen in the conceptual images and elevations. This includes items such as dividing the building into separate bays so that it appears smaller or as a series of
smaller buildings, varied materials, finishes, different types of windows and doors, and the standing seam metal roofs with various paint colors. The parking garage is designed to be hidden from view by a liner building on the south, east, and west sides, which includes
ground floor retail and restaurant space along both Boardwalk Place East and 129th Avenue. Access to the parking garage is internal to the project, accessed along the private road, which is an extension of Pelican Lane.
This the design of this project also works to minimize the impact on the adjacent small-cale developments on both ends of the project. On the one end by a one-story height at the park and porticocher and on the other end by greater setbacks and green space. The
top floor of the building is also further stepped back to minimize the appearance of building height. In looking at the density and intensity calculations, the proposed plans meet the density, the floor area ratio and impervious surface
area requirements. Uh the density is as noted 60 units per acre which results in the 87 units requested. The floor area ratio is an all-inclusive floor area ratio allowing
126,968 square ft, which is the same as the amount proposed. The impervious surface area allows um 53,961 square ft and is proposed to be at 53,278
square ft slightly under. The proposed project meets the parking requirements of the C1 John's Pass activity center. Um, as you can see in the chart, which may be a little hard to read at this rate, there is um proposed parking for the
hotel of 175 spaces. There is parking available to the public of 92 spaces with a total parking of 267 spaces including your van accessible and handicap spaces. This is the ground floor plan of the
proposed development showing the circulation of traffic which um can come around the project going on boardwalk and back up east in lane or can come through the project if they're coming down the extension of Pelican Lane. They
enter the garage in the middle of the building. This is a a rendering of what the building would look like from the northwest corner showing the port of share from the northwest corner showing um
along Boardwalk Place and showing the park. And this is an aerial view of the building inset into John's Pass Village. This is a closeup of the park showing the restroom building on the left.
And the small stage in the middle. This is um the north elevation of the building showing how the building is uh broken up into bays and calls out the different um materials that would be used on the building.
I will ask that the commission announced that the plan development resoning would be going to a public hearing before the board of commissioners for the second reading and public hearing on July 8th, 2026 in these chambers. And that concludes my presentation.
Thank you. The applicant is also here to answer any questions. >> Any questions of staff? >> I have one question. Um, Katherine, how are you making sure that those 92 parking spaces will be dedicated to
public? Will they be like metered versus unmetered? >> I think the key word is available. They're available to the public on a first come, first- serve basis, but the the rates are controlled. >> It'll be metered though, right? Are
those parking? Um, that's an operational question for for the um building >> applicant. Thank you. >> Any other questions? >> I've got one. So, has this changed at all since the presentations that we've had?
>> No, the the plan development resoning is the same. >> Thank you. So, it's just as we've discussed many times before. >> Correct. >> Thank you. If there are no other questions, it's time for the applicant to make a presentation. Brian, you wanted to
handle that? Okay. Thank you, Mayor Commissioners. Brianst again, 625 Court Street here on behalf of the applicant JPV Hotel Property LLC. I'm joined by our architect Tim Clemens and also our civil engineer Sean Cashen and of course we have Mr. Kins and Mr.
Wyers here as well. Um we did uh amend the development agreement, revise the development agreement uh since the work session to add two conditions that were requested by the planning commission. Uh one was to have the hotel commencement start within 24 months instead of 3 years which is consistent with the code.
that's obviously subject to any potential statutory extensions of development orders or administrative extensions of development orders which development agreements are not but I digress. Um so that has been changed from 3 years to two years for the development agreement and then also conspicuous uh signage and uh for the
access to the garage uh for the public in the event that Pelican or Boardwalk is closed for any reason whether there's a public event or whatnot. Uh and then also the historic uh fisherman's alley signage uh was added to that as well. So the development agreement did get uh
slightly changed or improved uh based on recommendations from our planning commission hearing which happened on June 1st. Otherwise, there have been no changes since our May 27th work session. Um you're very familiar with the site. Uh we'll try to be as concise as prop as possible. Uh right now the site is zone
C1 uh John's Pass activity center and we're looking to do a planned development. As you know, this project has been very thoughtfully and deliberately considered for many years. Uh the city, the applicant for Penllis, Penelis County working together uh to ensure the activation of a
pedestrianoriented development that will definitely benefit the public uh in many ways in that John's Pass Village area. And this plan uh again is consistent as the staff has has determined uh with that long-term vision. Uh this wasn't something that just came in overnight.
It was something that was organically locally grown. Uh and I think that's why you're seeing so much support uh for the project. Uh this is an image of again the public open space uh and the public restroom area that will be activated for
events which we believe will allow boardwalk place to remain open for continuous access. Uh but even if it's not, we will have the access through the garage for those very rare occasions. 92 parking spaces that are covered available to the public. two on street
parking spaces that are be being added available to the public. The pedestrian arcade uh is being provided around a portion of the required ground floor retail. An extension of Pelican Lane as we previously discussed from 129th to Boardwalk. Uh the green space with the restrooms as you're seeing here, uh new
crosswalks on Boardwalk Place and 129th. Uh pedestrian improvements including 10-ft wide sidewalks on the three street frontages. So again, as as you pointed out, Commissioner, the 0 foot setback is kind of a misnomer because we have a minimum of 10 foot wide sidewalks around
the entire site and in some cases well in excess of that uh including the pedestrian arcade. So that's a real technicality in terms of the zero foot setback. It's not zero foot setback as as we'll get into here uh in a moment. Uh we also have the milling and
resurfacing of Boardwalk Place uh and access for the two properties uh Waltz Fish Shack and the private property on East and Lane which as we discussed at the work session you can't access now anyway from Fisherman's Alley because that's a left turn only. Uh it's a one it's a one-way street and those
properties are to the south of that. Um I'm going to turn it over now to our architect Tim Clemens who will give a very concise uh overview of the architecture. Uh, good evening u, madame mayor and commissioners. My name is Tim Clemens. I'm a principal with place architecture
in St. Petersburg and I've been a licensed architect in Florida since 1985. Um, so um, we work very closely with staff in developing this scheme. Um I I I'll tell you that your staff did a very good job and um the idea of the
extension of Pelican Lane was they you know they suggested to us as well as the the public open space. Um from the design point of view we looked very closely at the um Mader Beach zoning code and more specifically at the recently implemented activity center,
the Johns Pass Village Activity Center. Um so and that's evidenced through the design that you're seeing. Um again, what's the most striking part perhaps is even though it's a single building, it is designed to um appear give a village-like concept um um with
compatible architecture um to to the village then very closely adhere to the design guidelines um in your ordinances. Um here's a view of Pelican Lane um with which functions as a port kosher for the hotel but also a
public easement through that um um way as it's shown in the image there. Um again you've seen a closeup of the um space. One little detail to point out is there's the public restrooms on the left. The little building on the right side, right up next to the portion of
Fisherman's Alley that's remaining open is where the dumpsters that currently serve some of the restaurants on boardwalk are located. We're enclosing those, so we're also beautifying and improving that um condition. Um this is again across Boardwalk Lane. To
reiterate a point Brian made, it's at at the south side of the building. It's approximately 15 feet from the um south edge of the building to the curb. Um um so uh we have a minimum requirement of 10 foot sidewalks in this location.
We're actually because of the skew of the street a little bit. It varies between 14 to 16 feet at that location. Kind of an overall view. And here's a site plan that's cleaned up a little bit. Hope that's a little bit more legible of how the building and the um
streets and the open spaces and green spaces all work together. Um turn it over to Sean. >> Yeah. Thank you, Tim. So, again, we added this slide from the work session because I felt like this was a really good visual of the public green space there uh along Boardwalk and uh uh east
of Village Boulevard and also the um continuous access that you're you're going to be able to have. Um but I wanted to definitely demonstrate that that is where that public park is going to be. And our experts believe that the the pro um the process or the uh the
practice of closing down uh boardwalk in in its entirety for the first Fridays or the public events may not be necessary anymore because of that space because of that green space and you may be able to keep Pelican Lane open continuously through that. But even if you can't uh
this next slide shows I'm sorry this next slide shows the access through the garage. show. This slide is specifically designed to show the vehicular access um which is designed very deliberately again in consultation with your staff
and very close consultation with your staff to ensure no disruption to any businesses or any resident. And again, I'll turn it over to Mr. Cashion now to go through that briefly. >> Sean Cashion, I am the civil engineer engineer record for the project. Uh this
slide is very similar to the exhibit that Katherine presented and it shows the uh vehicular traffic direction um overlaid on the proposed plan. You have two-way traffic east and west on 129th north two-way north south traffic on
village boulevard. Uh the key difference in the existing traffic is the uh western portion of Fisherman's Alley which is not to be vacated. That will continue to head east and will connect into the Pelican Lane extension which
will uh head south onto Boardwalk Place which again that is in an eastward direction uh up to East End Lane which is a oneway north direction. you can talk briefly about the utilities just since we they asked about
>> Oh, they're wrong. Okay. >> So, this site plan again is a proposed site plan. It's a the utility plan. Um this was the plan that we had sent to Penllis County for their review and conceptual approval as part of the the
rideway vacation. Uh Penelis County is the water and sewer provider for this area and so they have reviewed this plan, the uh proposed removal of some of their facilities within Fisherman Alley and then the extension and relocation of
other facilities and they uh agreed to those and uh again that conceptual approval preceded their letter of no objection that they provided to us. >> Thanks. And of course, uh, we're here for
questions. Um, as we conclude here, we did add a couple of, uh, massing studies, view from the southwest, and then a view from the northwest. Again, we believe that it's consistent and compatible with the longdeveloped,
publicly um, discussed vision uh, for this area. And we think it is um a great benefit for the village uh for the businesses for the residents and I hope hope that you all agree um and I think that the hard work of the staff um Miss
Yncan, Mr. Morris, Mr. Tras, city manager, former city managers, interim city managers um this has been uh something that has been very very very well vetted. Um and we showed our work on it. It's we we had to show the work
to to get to this point and I think that that has resulted in a very smooth process for the public hearings which I'm personally very grateful for. Um so these are just again the technical requests in terms of the PD what the PD is actually doing. You're very familiar with that. Uh we've been through those
and you've also been through the benefits of the project and how it will uh activate this area in a pedestrianoriented way and maintain access for the businesses and help activate those businesses. We hope we've provided the competential evidence you need to support the PD. I will not
repeat all of this during the development agreement presentation. I'll simply reinccorporate this presentation for the development agreement. And again, we're here to answer any questions you have. Thank you. >> Any questions of the applicant or their experts? >> I I have a couple questions. Um
a couple maybe with Sean and maybe one or two with the architect. Um Sean, as far as the dump trucks, do you have enough space in the back where the trucks can actually maneuver and pick up the garbage and get out of there? Do you
have enough space for the trucks to back out? >> Cycl back. There you go. >> I think this one does it best. >> Okay, go ahead. Yeah, that shows it. >> Uh there is that trash
uh loading unloading area that's to the to the northeast. Is that uh yes, >> the specific question? >> I think the site plan showed the other side of the alley or or or 129th the other edge of the roadway. This one doesn't, but um just wanted to make sure
trucks can actually maneuver. >> So um the the main um trash and loading areas at the northeast corner of the hotel. Um the uh the um the trash itself is going to utilize what are called
vertical mini compactors. Um you um termin kind of common parliament is minax. Um, and these are normalsized dumpsters that are connected to a compactor so they can just put put a
little bit more into um a normal compactor. So these are not the 25- foot long large um compact containers that you might have seen in other projects. And what we find with those is that it it reduces the amount of backup and um
delivery space required. So in more um urb urban settings really with the tight grid city grid um um those are much more desirable and much more functional um projects or trash delivery system. And then I mentioned the second and minor um
is at the northwest corner of the publicly accessible open space. There's a dumpster enclosure for four existing twoton um rollout dumpsters. Um, and that's the dumpsters that currently serve the
restaurants on boardwalk. Um, at Boardwalk. >> All right. Um, another question since I have you up here. As far as water flood proofing um, the the retail and restaurants at the ground floor, you
have obviously you you'd be flooding that and you also do buoyancy calculations. >> That's right. Exactly right. the um the majority of the first floor of the building is the the parking garage um that we can let the water flow through,
but the retail space is in the lobby um will all be um what we call dry floodproofed areas. Um they basically the walls will be built and there'll be um panels systems that can be put in front of the um windows pro I think on
this side I think it's approximately 7 ft high um that were to cover the flood zone. When you do that and when you have up to six or seven feet of water up against the building then you have to design the foundation system the slab and the walls to take the um the lateral
forces but also the buoyancy forces. You're exactly right. Okay. Um, we're uh that's similar to the Beach Maker Hotel which has also retail space and lobby on the first floor. >> Yes. U I'm I know it's allowed but just wanted to make sure. Now the next
question goes back to to Sean if you would Sean. >> Uh you have shown the minimum elevation floor elevation at five 5.0 on on the site plan and the grades are on 3.5 or so. So, I know you probably
are trying to be very careful in how you slope up the building. Were you not able to raise that a little bit more than just fine? >> You're right. There are challenges uh due to um uh ADA criteria and being
compliant with the ADA criteria and sometimes that does enter into how high you can place your finished floor. Um yeah, five is the the bare minimum and when we get further into design um if this project is approved then uh we will
see if we can you know perhaps you know raise the finish floor >> um a little bit more if if that's allowed under the development agreement as well. >> That'd be nice. We've seen our latest hurricane and we've felt the pain.
>> Absolutely. So it it it it is a concern and we will look into that. Yes. >> Now um the next one, the last question is a height concern and and the height mostly I guess this question may go to Chief Bel. Um do we have Thank you,
Sean. Can Can I Can we accommodate with with the trucks that we currently have? Okay, hang on. He is I don't believe you've been sworn in. Have you been sworn in? Okay, step up to the microphone, Chief. I'm going to go ahead and swear you in. You know, this is kind of a little bit out of order. Um, but go
ahead. You swear that the testimony you're about to give is going to be the truth, the whole truth, and nothing but the truth. >> Yes. >> Okay. >> Thank you. I'm just uh wanting to make sure we have the big enough trucks that can fight the fire at this particular height. >> Absolutely. Um, Ocean Sands is 13
stories tall and they're they're uh duplicate buildings right next to each other. Obviously, the aerial is not going to be able to get to that point to the highest floor, but there's interior stairwells and there's there's plans according to that. There's uh high-rise
stipulations from the NFPA regulations. Um when they when they submit their plans, we do a plan review on life safety, water flow, anything is so if we see something wrong, we're going to flag it and send it back and they either
change it or address the comments. Yeah. Thank you. >> You're welcome. >> Any other questions of the applicant or other experts? >> Uh just a couple and I don't know who who addressed this to uh re regarding that nice
space next to the restrooms, the park, and then you said you're going to conceal the garbage. Is there anything to prevent the smell of that garbage? uh is is it seems silly maybe, but uh if if we're going to use that as public space, what's going to pre to pre is there anything in place to prevent the smell
of that? >> Um we are proposing um under the original images, although we haven't gotten to final design is to fully enclose that building, but then it would have a ventilated system up through the roof. So it's it wouldn't be
a fully open air ultimately. You do have to ventilate it this, but you can direct the smells. You can't really eliminate the smells, but you can direct the smells so that they're um more vertical and not more horizontal in terms of the >> because it just seem it's right there. That's where the folks will be hanging
out, right? The other issue I had was when I saw that nice extension of Pelican Lane. It's going to serve two purposes. Public uh access to the other side plus the hotel entrance. When when I often go to hotels, I see uh Ubers and
valet parking hanging out. What's to prevent traffic buildup in that area? Because it's it is going to be the lobby entrance to the hotel. Am I right? >> Yeah. Are that's correct. So, um um we do have two lanes of um as you come
through that port kosher, it widens into two lanes. And so, we have a second lane, the left lane. Um >> and it's one way, right? And it's one way. So you can see on our image where it says Pelican Lane, can you see sort of the four parked cars? >> Yes. >> So that's showing that we have
accommodated for the drop off and pickup. >> Okay. >> So that >> that's what I didn't see. Got it. >> Um and um Right. >> I think that answers the question. I didn't realize what those four items were. Thank you, >> sir. >> We've also made the lanes extra wide.
They're 14 wide. So they're not the minimum 10 to 12 feet that you sometimes see. >> Thank you. >> Okay. There being no further questions, uh, anyone from the public want to step forward and make any comments or provide any comments? Now would be your opportunity to do that?
Anyone? No. Okay. So, it's back before the commission then for consideration of approval of the ordinance 2026-05. Do we just need a motion? >> Correct. >> So, do we have a motion?
>> Madame Mayor, I would like to pass ordinance uh 2025-5 >> 26 >> um 20 2026-5. I'm very sorry. First reading uh PD resoning. >> Do we have a second? >> I second. >> City clerk, would you call the role,
please? >> Commissioner Gabay, >> yes. >> Commissioner Dalen, >> yes. Vice Mayor McGee, >> yes. >> Commissioner Tagarini, >> yes. >> Mayor Brooks, >> yes. >> The motion carry five to zero. >> Next on the agenda is John's Pass
Village Hotel Plan Development Development Agreement. This is a discussion item. City attorney. >> Yes. I'm going to hand it over to Katherine to go ahead and make a presentation, give you a little bit of background on this. >> Tom, I just wanted to ask if they could put on the record that this will go to
second reading on July 8th, 2026 in these chambers. So, I was going to handle that when we got to the development agreement itself. >> Yeah. >> As required by Florida statute. I think clarify too because he said there were two
that it's not the changes are in the development. We actually need to go to the DA presentation. Good evening. I'm Katherine Yncan with the City of MadiRaa Beach Community Development Department. I work here as a
senior planner and have over 10 years experience in local government. The development agreement documents the conditions agreed to in the PD resoning and spells out the details. A development agreement is a required component when you're reszoning to a PD.
The DA contains two easements for the general public to access uh the Pelican Lane extension and the uh private park. The DA contains one easement for the two property owners and their customers that abut East End Lane allowing access
through that garage. Uh I handed the uh commissioners and the mayor a revised development agreement that incorporates the changes requested by the local planning agency. Uh there are enhanced signage requests in items 18
and 19 highlighted in your packet as well as uh change to a 24-month date to submit for a building permit which is to be consistent with our code. The development agreement has 92 parking spaces available to the public at
specific limited hourly rates of no more than a dollar per hour over the current city rate. Uh that's where that's documented is within the development agreement and contains an estimate of impact fees in exhibit H. The final determination of those impact fees will
be completed at the time of permitting when we know what the exact program is. And the DA requires the developer to file an application for a building permit within two years. This slide has not been updated to match um what is correct.
The applicant's requests for this development agreement are consistent with the city's comprehensive plan, the countywide plan, and the John's Pass Village activity center design standards and guidelines. And that concludes my presentation. The applicant is also here to answer any
questions, and so is staff. Thank you. >> Any questions uh of staff about the development agreement itself? >> I just have one. Um in the past, we've had development agreements that expired and when they expired, there were provisions within it
that went away. In this development agreement, the only thing that uh sticks out to me that is a item within the development agreement that could possibly go away under a change of ownership or various other things is the
dollar an hour parking. How do we memorialize that so that when the development agreement goes away, it doesn't go away? I think it's through a resolution or a >> so it could either be done by a declaration >> declaration >> um or we have as part of the development
agreement a garage access agreement the fisherman's alley garage access agreement. We could probably modify the language of that access agreement to include not only the um address the the val the dollar value of uh the hourly
rate but also how many spaces are going to be available to the public. So, I can I can work with the applicant on updating that unless we can do it in a separate agreement. My suggestion is is do it in the garage access agreement since we already have one going on. But that's how we would do it.
>> So, that would be my only want to come back to us when this returns. Other than that, I think that the development agreement has been um worked out. City staff has worked with the developer for quite some time
to get to this point. So, I support it. >> Any questions of staff on the development agreement? Okay. If there not being any, it's um applicants opportunity to discuss it. >> Good evening again. Final time, mayor, commissioners, Brian, 65 Court Street.
On behalf of the applicant, uh we are perfectly uh happy to revise that uh parking garage access easement to include the dollar an hour above the hourly rate that the city is charging. Um and I incorporate the presentation
that we just made for the rightway vacation and for the PD uh into this presentation and conclude to answer any questions that you have. Thank you. >> Thank you. >> Any questions? I have one question from Brian. Uh, will two years be enough to
design this project? Would you want to add any provisions for an extension? >> Yeah. And well, from a legal perspective, um, we'll get a development order um before that two-year expiration
most likely. And uh per Florida statutes, there's available extensions of those development orders given certain um natural disasters which we hope don't occur. But there are uh two of those executive orders that are currently um still active. Uh and I
believe there's also administrative extensions available through your land development code. Um we could always come back and amend the development agreement to extend the time if we have to. Uh but I'll let Tim kind of talk about the design process and when we think we'll get to a development board. >> Um
the Hi. Um the uh for a project like this because we've actually had to do the amount of work we've already done. Um we're um probably about 25% through the process, maybe 20% through the process. But um in a normal situation uh
for the project of this size and this is a good size project it's about a 11 to 12 month process. So we feel comfortable with the two years. There are complications that can happen of course but and and that's for us to apply for the permit. So and then you know the permits usually take a little bit of
time and but yeah we feel very comfortable. Okay. >> Thank you. If there are no other questions, just before we um move on to the next agenda item, because there's no official vote that needs to be taken on this today, it's just for discussion purposes only because you will approve it at the um at
the next upcoming meeting. But there's a requirement under Florida statute 163.3225 that we announce the time, the place um of where the second hearing will be on the development agreement. So, I I
wanted to announce that there will be a second public hearing on July 8th, 2026 at 6 p.m. here in these commission chambers to address the development agreement and the PD ordinance. All right. Thank you, mayor. >> Thank you. Then, next on the agenda is we had a
presentation to give and we will do that at this time. Um, I would like to ask Chief Belulk to please come up front. Chief Belulk, on behalf of the board, we would like to present you with a
certificate of appreciation. And I'd like to read this certificate. In recognition of Chief Belulk, whose exemplary leadership and steadfast dedication as interimm city manager provided outstanding service to the city
of MadiRaa Beach. His extraordinary commitment, professionalism, and tireless efforts during this period made a lasting and positive impact on the community. The city of MadiRaa Beach extends its sincere gratitude and appreciation for his exceptional service
presented today, June the 10th, 2026. >> Thank you. Gota go. Eddie beautiful. Next on the agenda is unfinished business resolution 2026-05
bank signatory change >> city attorney. >> Thank you mayor. I'm going to go ahead and read this resolution. This is resolution 2026-05, a resolution of the board of commissioners of the city of Madiraa Beach, Florida designating authorized signers of the banking documents for the city of Madira Beach,
repealing resolutions 2025-10 and any other resolution in conflict here with and providing for an effective date. That was the reading of resolution 2026-05. Andrew, did you want to make any presentation? >> Sure. I'll just make a couple comments just to refresh your memory. This stem back from our our budget workshop that I
presented last month. This is strictly an administrative requirement from our bank to formally remove your former acting city manager, Chief Bel, and uh as a as a bank signatory and add your current city manager, Mike Hick. So,
this this uh ex fully executed resolution document will be sent to the bank to enact that change. >> Do we have any public comment? Do we have any com uh comments from the commission? And if not, do we have a motion?
>> I move that we adopt resolution 20265 designating Michael Hellfrick, city manager Patrick Kade, assistant finance director, and Karen Pollson, finance operations manager, as authorized signers of banking documents for the city of Madiraa Beach, and repealing resolution 2025-10 and any other
resolutions in conflict therewith. >> Do we have a second? >> A second. >> City clerk, would you call the role, please? Commissioner Tagarini, >> yes. >> Vice Mayor McGin, >> yes. >> Commissioner Gabay, >> yes. >> Commissioner Dylan, >> yes. >> Mayor Brooks,
>> yes. >> The motion carry 5 to zero. Having no new business on the agenda, we will move to contracts and agreements. A, approval of piggyback of the city of Bair Bluffs Duncan Drive roadway and storm water improvements contract for
area 5 in various locations roadway and drainage improvements. And I believe director Weeper is going to take this. >> Good evening, mayor and commissioners. Um, we've talked about this in the previous workshop agenda. This is a um,
piggyback agreement that has been reviewed by your city attorney. This is in regards to what additionally started out as area 5 to save time on the project with the bidding process. Um, this is pretty common for cities to to
utilize roadway projects to piggyback off of those. Um, but we've also then decided that there were several other areas, a couple of those being impacted by Hurricane Helen that we have been um, awarded money back from FEMA. So, we
decided that we would add those on to this project as well to save mobilization cost and um, also timing on bidding out this as well. And what is different um from what you had in your packet was we did um have some going
back and forth with Penllis County for the JPA for area 5. So anytime we do roadway projects, we coordinate with the county and any county utilities that need to be done, we have a JPA. You all approve that JPA with the county several months ago. So that just goes to show
how long we've been working on this project with the county. They have since started contracting out their engineering services. So the reason for this change was their contractor Jacob's engineering took a look at it and made a
few changes. So you have on the dis an updated form uh or kind of project breakdown if you will. So included in this is John's Pass Village. So, as we just heard with the development agreement, the and this is a choice that
you all can make, the development is going to mill and resurface the east end of boardwalk. So, from right there at at Village Boulevard and go east, which as we know what they just said, their timeline is probably a couple years. So, included in the John's Pass
Village is Village Boulevard, our surface lot and boardwalk place. And then you have 135th parking lot all the way south to John's Pass Park, Bayoint Drive, and then we added in Tom
and Kitty Stewart Park because we met with the contractor and we believe that with a lot of line items that they have that we can also piggyback getting the um renovations of that park added into this as well. The reason why you have a not to exceed cost is because we don't
have the finalized site plan yet. So, we haven't been able to get the quantities and the exact cost. So, what we're asking is a approval to start that process and if in the event that it comes back more than $500,000, we will bring it back before you to make any
changes that are necessary. Talking to the contractor and seeing the preliminary site plan, we don't foresee that being an issue, but you you never know. And then you have area 5. Area 5
is 129th and 131st. And that includes the Milan resurface, new curbs, and new storm water drainage and some Penllis County water utilities, which is the massive water main that goes in that area. And then you'll see
on the bottom of that, I added in re reimbursements. So you'll see that for the parking lots that FEMA is going to has already allocated $720,985.17. And then we have an estimate for Tom and Kitty Stewart Park of $491,598.
And then the Panelis County JPA joint participation agreement is not to exceed 1.9,36. So, I am here to answer any questions that you have. >> So, do we have any public comment? >> I'll let I'll let the if the
commissioners have any questions or comments go first. Okay. >> Um I just coincidentally I had a a ch chat with a a a resident in district 1 discussing the drainage issues on Bokea Drive and Boca Avenue. It looks like
this is going to address some of those issues. This is not for the Bokea neighborhood. So that Bokea neighborhood was constructed back in 2016, 2017. So I believe I I'm not exactly sure.
>> It says 131st Avenue, 130th Avenue. Those are >> those are those are on the west side of G Lane, the parking lots. >> So nothing on the east side. >> Nothing on the east side. >> Well, we had that discussion. I thought I thought hopefully I was going to say
yes, we got it solved already. I guess not. Okay, for future then >> after you can bring me up to speed and we can talk through. >> Thank you. >> You're welcome. >> If the commission has any questions or comments, please. >> Oh, I do. >> Sure.
>> Okay. mobilization seem to be quite quite high and then especially maintenance of traffic and like in terms of Bayoint $65,000 to get out there to do the temporary um I mean you know it it's not
you know truthfully they could do it with a drag box and a pickup truck and rollers you know so that mobilization seems to be quite high in maintenance of traffic um you Unfortunately, when you piggyback these
projects, it's based on that >> on that line item that they bid for that, we can try to negotiate that with whenever we do the milling and resurfacing that we can try to coordinate where they're all done around the same time. So, there's not separate
mobilizations going to each location. >> Yeah. No. And and that's where, you know, I know I know mobilization is and then traffic control at John's Pass could be potentially a nightmare, you know, and and the village. >> Absolutely. >> But I mean, you know, but Bay Point, you
know, there's there's Yeah, you got 20 residents that live down on that side. Thank you. >> Thank you, >> Commissioner Dentl. I'm I'm I'm on board with you as far as cost. It just it just absolutely
out of whack. Um, you know, we could separate the traffic the the u uh not the traffic uh but the mates of traffic. We can separate that from their
contract and and get another quote from other people. I've done that in the past. For instance, like Bob's barricade, they are extremely professional and they are extremely reasonable. So, I don't know if you could reach out to them and at least get a cost estimate to see if they are
within reason. >> We we could do that, but the cost is going to well exceed our threshold. So, then we're going to have to go out to bid. you'd subtract, you can subtract the cost for their maintenance of traffic.
>> Our purchasing policy is what I'm referring to. So, if we were to break this out and we were to go to Bob's Barricade or any other maintenance of traffic >> Mhm. >> contractor, it's going to well exceed our purchasing threshold, which would then make us go out to bid.
>> I understand. I mean, I understand all these reasons, but we're here to save money for residents. So, whatever it takes is what I would like to um stress. Whatever it takes to save money. >> So, um as a side note, I think it would
be beneficial if we did a um on a future workshop, a class on our purchasing policy so that the commission can better understand why we wouldn't do that. and where the
benefit is. So my question to you on that, Megan, would be I understand what we're approving is the contract pricing. That's not necessarily going to be your pricing when you go out to do the work.
If you do the work concurrent, then fees would be less because there wouldn't be mobilization fees. There wouldn't be different fees. But for presenting it to us today, you have to present it as if each project was being done individually because there's no guarantee that they
would be. Would that be a fair statement? >> Yes. Yes. These are not to exceed prices. >> Okay. And the intent for you would be provided the dollars are there would when you go to do the project that you would group as many together at one time
to save that dollar for the city. So you are costconscious on that aspect. >> Absolutely. Yes. Our plan would be to start area 5, start with the utility work, and then whenever we're done with all the utility work and we're done with the storm drains, then we are bringing
in the milling and paving contractor all at one time. We are hitting all those areas all at one time. So the mobilization is less, but we also have to remember that those machines do take trucks and trailers and staff time to move them to locations. So mobilization
is not going to be free, but I think that we can negotiate those prices, >> right? >> I think that might answer some of commissioner's questions. Yeah. >> Well, I've got a couple other then and you got contingencies in there, which that's really it. It's it's the what if
happens. So, we do have some backups in there, which is kind of fair amounts. And I mean, you know, but like I would like to see Baypoint done sooner rather than getting into uh area five. You know,
>> we can work on that and that may drive that mobilization cost to be around that same price >> and that and that, you know, I could certainly understand that mobilization. Okay. So, a separate one. Hey, this one we got to do quickly, you know, and and
a little bit of notice, but to get that done, uh, I think is definitely a a good thing. >> They are ready to go. So, we are we have made sure that when we give them the notice to proceed, they already have a crew ready to start. And then I'm sure
that they've already they've already talked to their paving contractor. So, we can definitely make sure that they know that's a priority. So then with that in mind, I'm going to go to the first person's conversations about how these poor people over in part. >> So we're going to talk about that at the
end because that's completely separate. So let's hold off on that and only um talk about this because we need to vote on this specifically. >> Okay. >> Okay. >> Yes. >> With nothing further, do we have a
motion? We would need an approval of the piggyback contracts and agreements. A >> I make a motion to approve the piggyback approval for Keystone
for these >> piggyback off of the city of Bair Bluffs Duncan Drive roadway storm water improvements contract. >> Thank you. >> Is that what you're approving? >> Yes, that's what I'm proposing to approve. >> Do we have a second?
>> A second. >> City clerk, would you call the role, please? Commissioner Dylan, >> yes. >> Vice Mayor McInn, >> yes. >> Commissioner Gabayi, >> yes. >> Commissioner Taglerini, >> yes. >> Mayor Brooks, >> yes. >> Motion carry five to zero. Next on the
agenda is the Readington EMS station funding agreement renewal. Chief Belulk. Um, mayor, vice mayor, commission. This is the agree original agreement that was uh approved in 2024.
And we we uh us we meaning myself and the county had a higher aspirations thinking that this would be completed by then. It has not and we're anticipating it to be completed in January of 2027. So, we just need to extend the
agreement. No terms or anything have changed. is still we're still just a pass through for the 7.4 million. >> Do we have any public comment? Commissioners, do you have any questions or comments?
And if not, do we have a motion? >> I move that the Readington Beaches EMS station funding agreement be approved for renewal to complete the construction of the Readington station. >> Do we have a second? I second that. >> City clerk, would you call the role, please?
>> Commissioner Taglerini, >> yes. >> Commissioner Dylan, >> yes. >> Vice Mayor McGee, >> yes. >> Commissioner Gabbay, >> yes. >> Mayor Brooks, >> yes. >> The motion carried five to zero. >> Thank you. And thank you. >> I didn't get a chance. I was kind of takenback by that uh award or that
recognition. I just wanted to thank all of you. And I when I said it and came up here and accepted that assignment, I I said I love this city and I'll do anything I can for it. So I just want to thank everybody for the support and all the staff and you know Mike coming in feet already underneath them. I mean it
was a great transition. So thank you again. >> Thank you very much Chief Belt. >> Thank you. Thank you. >> Next on the agenda is agenda setting. City manager. >> Okay. Uh so what we have u on the next
agenda is um hold on just a second. Um the chair of the um service commission had put on uh a um he wanted to uh present a commission an increase in the
commission salary. Um the next one is uh public works um is an exhibit A1 on a DRC agreement which is an interlocal agreement for debris and collection agreement.
uh community development has uh some landscaping regulations, LDRs. Uh also they have a non-conforming density and um business tax LTRs and LDRs.
Uh another one uh for community community development is the RFQ for land development regulations and code of ordinance. Uh, community development will also uh be presenting limited use parking along Gulf Boulevard. From the
city manager's office, we will definitely be uh presenting you with the holiday decor proposal with and without the solar options. Um if we uh
uh if we get the um the um piggyback for uh the Lee County for grant works uh is being reviewed. I believe we should have that back uh and
be able to put that on the agenda also. And then community development will also have the resolution 2026 the moratorum on collection of moility fee and Kimley Horn impact fee evaluation.
So the only do we have any public comment? The only question that I would have for you on this is um do you feel that this agenda as set is an agenda that we can accomplish in a reasonable amount of
time based on the number of line items that we have be my concern is that if the um the BTRLDR I definitely won't talk about because we have specific properties but if the LDRs and all of this information
is going to take a an extreme amount of time. We've discussed in making sure that we keep these meetings um to a timely fashion so that staff is not overextended since they do come in around 7 or 8:00 in the morning. And it is a very very long day for them, not
for us, but for them. And I just want to make sure that that's been thought about and talked about for staff and that we don't overextend. I'd rather have a second meeting and then to than to keep us here until 9:00 at night, 10:00, 11:00.
>> So, yeah. So, as we're kind of um when we set these in the the Excel sheet, we kind of continue to bump them down as as priorities drive that. So, right now, I would foresee this shifting and and becoming less. Um so, I'm going to get with the team about priorities and um maybe more time boxing on some stuff
just to get it out there for discussion. Um, but we'll definitely we're definitely very cognizant of that. Uh, some of it's just helping us keep track of stuff and letting people know it's still on our radar. >> Yep. Um, I also would like to say that I mean I think that the commission could do an extra workshop if we needed to to
be able to keep it in a a shorter time frame so that everybody is present for the meeting mentally. >> And you know what I mean, we've had this discussion >> budget meeting before that. >> Well, correct. So that is correct. On this particular day, we're going to come in at 2 o'clock and we're going to have
a budget meeting and then at four o'clock, we're going to start this meeting. So, it will be a long day for staff that will have to be here to present whatever they are for budget meeting and then to roll right into a a workshop meeting. Um, but saying that, I just want to reiterate we can do
multiple budget or budget, excuse me, we can do multiple workshops in a month to be able to accomplish what the community needs us to accomplish to be able to understand where we're at. Is >> Yeah. >> I don't want to overwork staff where they don't want to be here anymore.
>> Marcy, do you have any um suggestions on which one we would um >> delay? I'd like to sit with the team um figure out how far are we along in various initiatives. Um we've had a obviously a lot going on with the larger projects and stuff. So I can sit with them assess where we're at and what
we're really prepared to bring forward in a cohesive fashion. >> And I'm not just for clarity I'm not asking you to tell us today what they would take off or not. I'm just reiterating the support to that we as a commission want to be mindful of staff's
um long hours and the expectation for them so that we're not extending them beyond what is a reasonable amount of time to be here. That's all. >> Appreciate that. Did we kick a few things down the road? And I'm just trying to remember I thought there were
and it was probably two months ago that we said well we're going to postpone it to the next one. And just from a standpoint of if we didn't just so that we haven't lost something is here. That's what they're doing is what's here may not come to us. It might
get kicked down to the next one. So >> that's fine. But I think but some that we kicked down before that we passed on. Claire, is there something? >> These are part of them. These are the ones that we've already kicked down the road and we're going to keep we're going to keep moving them down until we get
them all in there. So, we're these will come back to you. They're not getting off the list. They're just going to get bumped to the next week or like the the mayor suggested that we may have a uh another meeting >> and mayor, excuse me, I'm sorry. And I
did get my charter amendment ordinance done in time and the attorney helped me with that. And so, that will be on there. I've got everything detailed and I'm going to get it out to you probably tomorrow >> at a couple days. I'll let the attorney look over my staff memo, make sure I
covered everything. You'll have everything in advance and that item should go fast because I will need it to go on June because I would need my first reading for July and the second ring for August for the ballot. >> Right. Okay. >> Thank you so much.
>> Thank you. Anything further? Then we will move on to reports and correspondents board of commissioners. Um I wanted to share one thing with all of you. Uh Tampa Bay Regional Planning Council is doing a um
it was project Phoenix and staff attended. Marcy was able to attend. Um it's it was a hurricane prep and recovery workshop and when I was at the U meeting this week, they played a couple of the videos and walked through.
I wasn't able to attend when they did the um the meeting, but they did play some of the videos and one of the videos was extraordinarily um emotional. They had a simulation of a hurricane
as if we took a direct hit and the Tampa Bay area and what that would look like. And um they showed areas of MadiRaa Beach in it and it was all simulated so it's all fake but it's to make you understand if a hurricane hit us direct
on what would happen. And when the video that I found to be very moving ended, the reporter was in John's Pass and said, "I'm in Madiraa Beach at John's Pass and I don't even know where I am." So, it was really kind of neat. I think
anytime that we can get additional understanding or education on on the hurricanes and what um all of the uh uh resources that are around us are working on. So, if you'd like to um watch or be
they're going to do a Zoom on June the 26th from 12 to 1 o'clock and it's project Phoenix. I will get the link to the city manager so that he can share it with the commission. It's only an hour so it won't be as long as what the class was that they had, but um it was super
interesting. And I also wanted to give an update on the big C. Um, Sheriff Guulitary came to the Big Sea and spoke and he spoke about hurricane response and recovery and um, just a shout out to our sheriff's department and all that they do for us
and the challenges that they have um, and and what they do to to continue to work on being better in in this season and the next season and everyone thereafter. And we did have um, Brian Loak from the visit St. P Clearwater
came and did a presentation and I've asked the city manager to get him on an agenda for us to come and do a presentation for what the what they do and what they can um do to help enhance our events here in the city and what
they do for all of the the municipalities across our region. It was a very interesting presentation that he did. He talked about um you know just where money comes from and I think it'll be very informative. I think everyone will enjoy it. So, I look forward to having him come and speak at an upcoming
meeting to all of us. >> So, do we have any other reports or correspondents from the commission? >> Mayor, if I could, um, I wanted to a couple things. One, I've just been hearing from residents and I spoke with Mr. Hellfrick about this more and more about the short-term rental issues. And
I think what spurred it was Treasure Island did something and it was in the newspaper. Uh, and they're coming down hard. I I just want us to make that a priority. Let's let's look at that very closely. I've spoken with Marcy. I've spoken to Mr. Hellfrick. It's it's a I
mean, if if it were my job, I would go out I could probably take pictures of 10 places that I'm 99% sure are being used uh inappropriately for short-term rentals. Let's let's make that a priority. It's the residents the residents who live here full-time want
this. All right. So, that's number one. two, I attended the John's Pass Village versus meeting. Uh, mayor was there with me. One of their big pushes is to get a website for for John's Pass Village that
is managed by the city, which seems difficult, but as the mayor pointed out, we already have a John's we already own John's Pass Park, right? And so that has a website and I'd like for us to look at
possibly uh exploring the possibility of letting that be the the site that they want and have them send our new communications director once that person is hired uh to post what the the the individual businesses want to be there.
So I just wanted to say that out loud and that is a that is a real priority or it's a real concern of the village merchants. They'd like a unified website. Thank you. Anything additional? >> Yes, M. Mayor. Uh, a couple of things. I
wanted to just uh throw this out there. Um, as far as uh the our property on 150th Avenue, 555, we always make a reference to 555. Is there any possibility we can come up with a name for the land,
you know, like afront, like, you know, something in that format. It's a beautiful piece of property. I think instead of just keep saying 555, I think we should come up with a name. >> I kind of like that we can say we bought the 555 on the 666.
>> I was kind kind of kidding with you, Commissioner. >> I know, but actually that's a catchy name also. >> 555 on the 666. >> And and then the other thing uh you know this building is now uh will be 10 years old in October, this new city hall. So, I just didn't
know if he wanted to make some sort of recognition, appreciation, rec, you know, whatever to just make our town a little bit more out there as far as rec being recognized by public.
So, um that's just a thought. And then, uh I'm also I've also met with Clara and I'm still working on that key to the city. So, I'm should be bringing that. So you bringing up the building um reminds me that we will be 80 next year
the city of Mader Beach and this year our founders day really wasn't very eventful. I think it would be nice if next year and and uh I found there's a lot of things that we already have resolutions for like awards and things
like that to do to bring that to a future meeting. not anything like next month or anything but get that on a future meeting for the commission to start discussing how we want to celebrate founders day and how we want to recognize the community and not just
the community but staff. I think it would be my view is that getting in a habit of uh there was a resolution passed back when Maggie Black I believe it was a resolution when Maggie Black was the mayor and one of the things on it was recognition for staff and we fall
short every year that we don't take the time to recognize the staff that deserves to be recognized whether it is they've been here a year or 5 years or 10 years or 15 years that I think would be um something mindful for us to make
it a priority. So, I'll I will provide that to to you, Mike, and maybe we could get that in in a couple of months as as a discussion for us up here to start talking about. Thank you for reminding me of that. >> How about if we pass it on to the
planning committee at seven local people and and have them start brainstorming it? I mean, I'm just, you know, so that our >> commission more works with land things, not those types of things.
>> It would be the commission. It should be the commission, >> right? This is a commission level item, I believe. >> Yeah. All right. Next on the agenda is the board of commissioners meetings report. It'sformational only. So, unless someone has any questions about that, I will go
straight to the city clerk. Yeah, just just a reminder. Uh I'll be gone for July 8th. That's important to know. >> Well, we're having a party on July 8th. You're going to miss it. >> Hopefully, I just planned it. >> Hopefully, it will be to celebrate the passing of the John's Best Village
>> PD. Just >> that is a critical hearing for the >> I I brought that out in my face to face. I brought that out with the whole planning commission and I said and I made it very clear we need to postpone.
I thought we'd compose it. It's a four to four requirement >> and I've I've made this clear for for months. >> Okay. So, um what what we may want to do is is to give the applicant the opportunity on
July 8th to continue those hearings into another day. But we'll give them the opportunity. >> It's my understanding Katherine did that. >> Yes, I spoke with >> Go ahead. Oh, Marcy. >> Yeah, once we were made aware of of his calendar, I spoke with the city city
manager and I informed the applicant as well. So, the team was aware and the applicant has chosen to move forward without any changes. We we did give them all >> that notice. >> Okay. Thank you. I I was not aware. >> Yeah, I think Tom, I dropped the ball on that. I should have uh informed you of that.
>> It's okay. Yeah. I just want to make sure we're all on the same page. Yeah. Thank you. >> City clerk, >> I want to say that uh the clerk's workshop on Monday and Tuesday uh in Fort Myers was very educational
and uh from the Pharma workshop, I was I received my Florida uh public record certification. So, I think that also allows me to do training and stuff. So, I'm very happy for that. And also, I did um I detailed the ordinance for the
charter amendment for moving the um election from March to November. And I'm given two options in that. If you want to put it on November, the ordinance is done. If you want to move it, just have the vote in March. The ordinance is done. So, I'll have both of those on the
agenda and you'll get all the information this week to start reviewing. So, you have plenty of time and so we won't have to spend a whole lot of time on that item. >> Awesome. >> Thank you, Clara. >> City attorney. >> Uh, just briefly, um, I think that each
one of you received a letter from an attorney relative to Mrs. Alspa's case. Um, I want to let you know that the process has started. It is basically a mediation type process that is underway. Um there will be a team's meeting
tomorrow with the proposed mediator to discuss the process and um time frames and so forth. It's very preliminary, but that team's meeting is tomorrow. I'll know a little bit more after that. Uh my partner Randy Mo is actually handling the matter for the city. Um so I want to
let you know that that's ongoing. I also wanted to let you know that I have gotten no update yet on the Clifford Smith case, which is what you had the executive session on, the shade meeting on. So, I really don't want to discuss that. I just want to let you know that I don't have an update for you. Um, I was
hoping to have one, but I don't have one as of yet. So, that's it. Thank you. >> Thank you. >> I have a question for Tom. Um, I think they're requesting that mail or it was mail to meet one-on-one from
>> sorry >> from from the attorney. >> That's an absolute no. You know, they should not be meeting with you one-on-one. There is a process to follow. It's laid out in the statute and it does not include one- on-one meetings. >> Thank you. Yeah, >> thank you. Needed to clarify that, but got it. >> I think a good rule of thumb is that
when someone hires an attorney and they reach out to us, we don't do anything without our attorney telling us we can. That's just a once they take that step, it's we we then are no longer in a position to communicate >> isn't easy.
>> I appreciate that. >> I can protect you a little bit better. >> Correct. >> Yeah. Okay. >> Thank you. >> Thank you, city manager. >> All right. Uh tomorrow, uh we have the strategic planning meeting. I think it starts at 9:00 a.m. Uh, if you have not
done your survey, please do it tonight so that we have the data by tomorrow morning. Uh, we can look at that. Um, at this time, uh, Megan, would you like to come up here and give us a report on
area three? Good afternoon again, mayor and commissioners. So, as we are aware from our discussion last meeting, we were served with a summon by Harbor Contracting. Our attorney's office has since been handling a motion to dismiss. Uh we are still working through the
process. Harbor has they have not abandoned the job. Um they are currently working towards replacing curbs that are not draining properly. We have also requested additional engineering services due to
um the curb being not constructed according to plan. Um so additional engineering requested by her harbor has started. We are waiting for that to come back and um from our understanding they
have secured a paving contractor. So the plan is yes to start paving within the next few weeks. We don't have a dead set date so I don't want to put a date out. We do understand the frustration of the
residents. I have diligently been sending emails to the contractor about the state of the project area about NPDES, about the roads washing out, about the dust control. I will send another email.
Um, and that is all being documented. We've been in contact with their shity. I don't want to get in trouble for saying too much. Um, so we have been in contact with their shity. Uh, they have been brought up to speed and have been copied on a lot of the
correspondence that we have sent for probably the previous month and a half. So I understand that it may look to the residents that we are not that nothing is occurring but it is in the background and we are trying to work out those details. So we
are updating we have another meeting. We still have the meetings every two weeks. Um I have been able to get the FDOT grant extended yet again because that was set to expire yesterday but I was able to get it extended for an additional I think it was 90 days. Um,
and we know that we have a plan. If Harbor is not going to be the contractor, we do have a plan, a backup plan. So, I want you all to know that, but I can answer any questions you might have.
>> I have one question. Um, do these um contractors, are they bonded? >> Yes, they are bonded. >> And yes, we did our due diligence on this contractor. They were the most responsive, responsible vendor. So all of that was checked previous to
contracting with them. >> If if their work doesn't pan out, you can always cash in the bond, can't you? >> That is correct. We have we have a per performance bond on this project. >> Yeah. Okay. >> Yes. >> Okay. Thank you. >> And they've also been contacted. The
bonding company has been contacted. >> Thank you, >> Megan. Um, not to jump ahead, but because we're on the subject and it it will come up on our next thing on the agenda. The two residents that came tonight, have you spoken with either one of them ever?
>> I have not. Honestly, I have not received many calls about the state. I'm in the neighborhood probably two and three times a week going at a very slow pace with my lights on, with my windows down. So, I do talk to a lot of
residents out there. But I mean, um, no, we really haven't had many complaints. >> Okay. Well, hopefully they're watching this now and they'll see the update that you just gave in regards to that project. Thank you. Thank you, >> Mayor. But what are we going to do to to
fix it to to help? >> So, we as a commission are not going to do anything. Um, Megan is and Megan is working with the attorney and the city attorney and they they will do what is legal and just and that is that is our
role. Um, we don't manage her. So, and she has been I mean I've had a lot of conversations with Megan outside of of the meetings in regards to the that project just because it's been a challenge with the contractor. And so I
mean I feel confident in sitting here and saying staff has been working alongside the attorney to do and to to resolve. But unfortunately when you enter into a cont contract there are steps that you have to go through. You can't just say I don't like your work.
You're fired. We're going to go hire somebody else and cash in your shity bond. It doesn't work that way. Um, it would be nice if it did, but even though they've failed to meet the expectations, there are still a lot of steps that have to be done legally to be able to get to
the point of if it ends up someone else has to complete the work and they've been doing that and they've been documenting it. So, >> and we are charging them $1,000 a day for liquidated damages. >> So, their contract was set to expire on
April 13th. So since April 14th at I mean we are we are in contact with um Caroline with Mr. Trust office is phenomenal. I mean I don't think we could have gotten a better attorney for this suit and she and I talk a couple
times a week and we she is fully up to date with this project. Um we brought her in at the perfect time when we we kind of knew that there were issues. So, she was well aware of the specifications and the contract
prior to us receiving the summons, which was fantastic. >> Yeah, it's an unfortunate situation for the residents and I don't think any of us would disagree with that, >> but it's a situation that we are we're bound to
>> follow the law and that's what they're doing. So, >> hopefully it will resolve itself sooner than later. >> I believe we're on the right track. >> Yeah. Could we potentially be proactive? I mean, the man came up and said his name and address. So, could we reach out
to him as opposed to as opposed to him seeing this? I mean, I think that would go >> very very far. You know, that we are >> showing that we're trying to accomplish it. >> I think that we could invite him for a
meeting. >> We could. >> And then Mike and I could sit down and have a conversation with him. Absolutely. >> Yes, we will do that. >> That's a great idea. >> Thank you, mayor. >> Anything else? >> Oh, I'm sorry. Yes, I do. Uh Jay, if you
could come up and give us a update on events. >> Yeah. Yeah. Yes. Uh good evening, mayor, commissioners. Just a couple quick updates. Um so, big thing going on right now. We are in our second full week of summer camp. Uh 120 kids registered between the full summer, uh first half summer and second half summer. So, we
are swamped down there. I would uh if you're sensitive to noise, I would avoid that building for a while. Um from an event standpoint, uh two big events coming up. Uh the 26th of June, end of the month, it's the annual summer sunset 5K. This is going to be our 12th edition
of this run. Um we just surpassed uh the 200 runner uh registration mark. We cap it at 350. Uh seeing as the postra event takes place at Hooters, uh it's an opportunity for us to actually fit in that area. So, um, it'll we're ahead of last year's registration. We fully
expect to sell that out. So, it'll be exciting. Uh, that goes starts at John's Pass, runs down the beach, and then comes back. So, it's a good event that, uh, you know, brings people together and gets them doing everything. Get to see a nice sunset and have a good time. Uh, and then the following event is going to be July 4th. Just a reminder that we
will have fireworks here at 9:00 p.m. uh, off of a barge. And, uh, the fireworks uh, contract is much larger, I want to say. Uh, I think the total amount was 25,000 compared to our usual 10 to 15,000. So, it'll be um
just as always a spectacular show, but I think uh much better than I won't say better, it'll be just uh just as exciting and uh fun as always. So, uh that event's going to start at 5:00. We have uh the Zack Brown cover band that's
going to take place there. Uh food trucks. We'll have activities for everybody to do. And then fireworks at 9:00. So, those are the two big things coming up. Wanted to make sure you guys were in the loop and then hope to see you all there at both of those and join us and come have some fun. So, >> thank thank you Jay. Uh we have one more
last but not the least. Jamal, could you come up here please? We want to do uh Jamal wants to give you an update on some of his initiatives with the body cam and also um I think you're going to talk about
how we are enforcing correct. >> Uh yes. >> Okay. >> Hello. I'm the parking manager for the city of Mader Beach. Jamal, mayor, commission, vice mayor. Um so operations are pretty standard. Um, as far as implementing body cameras, it's a pretty
new endeavor endeavor. Um, basically we were formally or formulating uh policies and procedures around it. Uh, we're having some connectivity issues as far as um working with the company Axon um and then
working with Tom on trying to get uh formal policies and procedures. But um we're we're open for input as far as how you guys want to operate if implemented. Um and I can answer any questions as far as
how that would most likely go if you have any questions. But um along with operations as well, uh it's pretty standard. Uh we enforce the ordinances for our municipal parking lots. Uh we do it Monday through Monday through Sunday
7:00 a.m. to 9. We try to go extend a little later if we can during events. We help other departments as well. Um uh yeah uh we we do quite well. Um full staff, two part, twofold, and myself.
So, uh, staff is very happy, uh, cooperative, uh, very intelligent when it comes to how to deal with the public and the day-to-day as far as keeping everybody in compliance is is, uh, obeying the ordinances that we put in
place. Um, so I can answer any specific questions if you if you have any. >> Parking. >> Sure. Do we uh do we have any options for residents if they absolutely can't figure out uh Park Mobile? Uh do we have
a place where they could walk up and stick a card in? Uh >> we've imple implemented two kiosk at um village. We have two of them in operations. Currently we had 29 of them. >> I thought we had more. So, um, hope hopefully, uh, we could purchase all at
once or >> So, we do have plans to increase that number, >> uh, at least at our hotspots as far as John's Pass Park, uh, Arch Ball Beach Park, maybe 130 >> in the in the capital improvement plan, uh, we had, I believe,
>> requested five, uh, okay, in 2027. >> I I feel like that would be a benefit. We there are people who just can't figure it out and >> absolutely >> and I think we we should accommodate those as much as possible until generationally they don't exist anymore.
But that's one thing. Second, uh I know you have regular routes for parking enforcement. Do any of those routes include our neighborhoods? >> Uh we try to um prioritize the neighborhoods at least twice per shift. um as many as we can as if we get calls
of course we address it uh quickly but we do implement it uh per officer per shift. So from 7 to 3, we implement it as as many times as we can. Um, given the time a day and how busy it is throughout the parking lots in the >> you know, I know well that you respond
when I contact you. Fantastic. But I just want to emphasize that there's some hot spots in the neighborhoods as well that I'd like to see regular monitoring. That would help us a lot. One of one of the most important things that that that we do in the neighborhoods are to make
sure it's safe. So, we're going to definitely if they're parked in the opposite direction of traffic, you're going to get a ticket. If you're parked too close to a stop sign or an intersection, you're going to get a ticket because it's hazardous for the drivers. Those are the two of the most
um important um tickets that we would give out. Um, and also, uh, if parking in a driveway and, uh, in front of a mailbox, uh, those are also, uh, those would be
given tickets. Um, I think he's been giving out a lot of warnings in some areas. Uh, if they're not those safety ones. So, warnings are being used as often as we see fit, but safety, uh, we're going to give tickets out.
>> Yeah, absolutely. and and we try to prioritize as far as garbage, emergency personnel, um trying to make sure there's a pass through at all times. >> Thanks. And and as I've mentioned to you before, like last last holiday, Memorial Day, >> there we had a lot of people on the beach. Oh, >> absolutely.
>> And they just they just get into our our streets, clog up our streets. They take their chances and maybe that's that's a cue on holidays. Let's make sure we're out in the neighborhoods seeing who's supposed to be there and who's not supposed to be there. Absolutely. >> I think parking enforcement does a great job.
>> I certainly appreciate it. And we try to double up on events and as far as having two officers and and alongside um trying to keep the rotation through the parking lots clean and and and quickly um as quick as we can get through, you know,
one officer, 14 zones, over 500 spaces. You're looking at it's timeconuming to try to get through every lot. So, absolutely. >> When you write a warning, um, if you go back into that same neighborhood and
that same vehicle's there, when you scan their license plate, does it pull up easily for you that it would that vehicle has been issued a warning or tickets or what have you? >> Absolutely. >> Yeah. Um, so one other question I wanted to ask is I it occurred to me I was thinking the other day that when we
first really started um implementing parking >> and and enforcing it because for many years the city of Mader Beach did not enforce parking. One of the um >> right one of the I remember a conversation at a meeting about how
having the parking attendants walking in the village or walking wherever would be beneficial because you would be a um advocate for not advocate a ambassador for the city. So, uh, you're spending
your office now is down at John's Pass in the kiosk building or in the little >> I'll call it a kiosk building. It's small. Are you getting a lot of walk up um tourists or residents that are looking for information?
>> We absolutely are. And, uh, I've installed a doorbell uh, Ring camera so people can click it and then kind of two-way communication if need be. Um, and then of course if they knock on the door, uh, it's very inviting. So, it's not something anybody should be
hesitant. Come on by and I've talked to every business down at Village and communicated, given my business cards and tell them any discrepancies, point them my way. U, my staff is usually there. I'm training one of my officers, my daytime officers to help me uh, try to administratively get through disputes
and things like that so people aren't hung up. We have a very um quick response time. Uh someone disputes a violation, it's usually replied within 24 hours or sometimes eight hours. >> So how often do you feel like or not
feel like how often >> are you having or your staff having interactions with the community that is um confrontational? Do you see that as being something that has been escalated? How many have you
had in the last six months in your department? Confrontational instances with a person. >> Verbal um a little bit more than I mean any type of physical is they can't touch our equipment. That's what I consider physical of course. And then uh personal
boundaries, personal space. Uh, as far as verbally, uh, it it it's more or less a quick verbal um, I wouldn't say reply because the officer doesn't initiate it. So, it's it's usually based off the ticket, the
issuance of the ticket, and then uh, sometimes a uh, sometimes uh, communication goes back and forth. But I've I've had uh patrons communicate to me stating they've tried to find the the officer, which they can't dispute in the field. Right.
>> So, um any discord between the officer and the patron is uh it's it's non-existent in a way because the dispute needs to be properly for file. >> So, let me clarify my question. Let me be a little bit more specific because
you didn't answer it. My question is in the last 6 months to a year, let's say in the last year, have you had physical confrontations with residents or visitors between your your
staff and them that you've had a conf physical confrontation created by a visitor or resident? >> Not a physical one. >> Okay. Just verbal. >> Yes. >> People say I mean they say nasty things. um all the time. I would like to say
that I am a um supporter of the body cam. I was a supporter of the body cam first for our code enforcement and that came post hurricane because we had instances where they were being I mean
we had a code enforcement employee who was spit on by a resident >> and my reasoning of being supportive of that was because you think twice before you do something like that when you're on video. So, I do
support that. I look forward to hearing um what you bring to us to to get that information and learn about it. Um when I brought up the need or the thought that not not only should we have body cams for code enforcement, but we should
have them for our parking was when it was brought to the attention that parking was having um altercations with the public. And I just feel like it's a it's an avenue for us to give them some
level of protection that might dissuade someone from doing something. And it also records you if you misbehave. >> So it goes both ways. It's not just intended to catch, you know, the misbehaving of a of a visitor, but also
the misbehaving of us ourselves. So, I look forward to when you bring that to us, Jamal, and thank you for the information. >> Absolutely. Thank you, mayor. >> Madam Mayor, I have one question for city manager. Um, are we absolutely totally finished with dredging?
>> Dredging? >> Yes, we are finished with dredging. I I think I you you sent me the final report. Yes. Yeah, we're finished. >> Okay. Any extra charges?
I think we used up 100%. We may have $16 left. >> I think we I think we squeezed every cent out of that budget. >> Thank you. Um Megan >> Oh, yeah. >> Thank you, Jamal. >> Thank you, Jamal. Appreciate it. >> Thank you.
>> We're done with you now. >> We did not have any additional costs over what you all had approved. We did, as Mike stated, um, use the contingency funds and, um, just an update on that. Uh, public works seated that property
today. So, if you see any small birds over there, >> that's why they're there. But, yes, we we are done with that project. We are trying to do the grant close out on that right now. >> Wonderful job. Thank you. >> One of the things we've been in touch with DOT to pull out some of the debris.
I don't know where we've gotten so far on that, but the last email that I received was they were looking into it and I think getting their contractor to devise a plan to pull the debris out
from under the areas that we believe are holding or actually collecting the sand um uh and causing more uh sediments to um to settle and if it was open.
>> That is correct. I think they they just stated that they were trying to secure a contract and waiting for a proposal. So, we will send an update to them as well and have them review the final report before we submit it to D. >> Did we receive an as? >> We did. We received a final as
>> it match the approved plans. >> It did. >> Yeah. Okay. >> With the exception of the debris that is within the dredge area. So it didn't allow us to get to the depth in that in that area. >> I noticed there was a pipe sticking out of the ground.
>> That is marking debris. So there's a lot of the old bridge debris that's down there that has massive rebar sticking out of it. So that one is is marking a dangerous one. >> Okay. Thank you. >> You're welcome. Anything?
>> That is all I have unless you have any questions. >> I do not. So on our the next on the agenda is to reply to public comment and I I feel that we have addressed um Mr. Scott and Robert. I did not catch his last name. Um and that's the city
manager and Megan or and director will reach out to them personally. And I just want to address uh Dylan Hubard's comments where he came. The John's past business meetings have been very informative. Uh, Commissioner Taglerini has been attending and he and I together
have I I fill in for him when he's not there and try to keep my mouth shut when he is. And um to talk about he touched on Dylan touched on the parking garage uh support for the jetty and funding and then
supporting the events and the city with through open communication. I think or I believe that the meetings have really fostered that and will continue to. And then um he talked about the advertising. I talked a little bit with the the city manager about that and I think that on a
later workshop once we get a communications manager in understanding where that line is that we can be um we'll be able to work that out for the betterment not for the John's Pass village as a whole. So >> that that reminds me of uh we have
started interviewing uh for the commun communication community communication manager uh has gone very well. Uh I believe we have already interviewed three and we have one more interview to go. We had a lot
of of um of activity. Um the ones that didn't get interviewed just did not have the experience that we're requiring. and I'll come back at a later date and talk to you about the selection. The other one is uh the HR director. The search has started on that. We believe that we
will start interviewing in a month and then selection in six weeks and then it again it'll take 30 to 45 days for that person if they're employed to then uh give their notices and then uh be hired. And that's all I have. I'm sorry.
>> Okay. Then it is 8:16. >> Tomorrow we have a workshop right at 9:00. >> Yes. >> 9 to 4. >> 9 to 4. And some type of food will be served. >> Thank
>> And it is 8:15. We're adjourned.